Page 1: Operating Instructions
Multi-Function Plain Paper FAX Model No. KX-FM220 OPERATING INSTRUCTIONS Please read these Operating Instructions before using the unit and save for future reference. FOR OPERATION ASSISTANCE, CALL 1-800-HELP-FAX (1-800-435-7329) OR SEND A FAX TO 1-215-741-2069. TO GET STARTED EASILY, PLEASE READ THIS SECTION FIRST.
Page 2 Thank you for purchasing the Panasonic Multi-Function Plain Paper Facsimile. Welcome to the world of Panasonic facsimiles. This Panasonic compact plain paper facsimile combines the telephone, telephone answering system, copier, scanner, PC Fax and printer functions to provide you with more efficient office or home use.
Page 3: Important Safety Instructions
Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of ﬁre, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3.
Page 4: Table Of Contents
Before you start ¡Included accessories RRRRRRRRRRRRRRRRRRRRRRR 6 ¡Accessory order information RRRRRRRRRRRRRRRRRRRR 6 Quick Start ¡Overview RRRRRRRRRRRRRRRRRRRRRRRRRRRR 7 Installation ¡Installing the diverter RRRRRRRRRRRRRRRRRRRRRRR 8 ¡Installing the paper RRRRRRRRRRRRRRRRRRRRRRRR 8 ¡Connecting the telephone line and the power outlet RRRRRRRRR 10 ¡Location of controls RRRRRRRRRRRRRRRRRRRRRRR 11 ¡Help function RRRRRRRRRRRRRRRRRRRRRRRRRR 12 Initial preparation ¡Setting the date and time RRRRRRRRRRRRRRRRRRRRR 13...
Page 5 Summary of user programmable featuresRRRRRRRRRRRRRRRR 53 Setting the ANS/FAX mode ring count RRRRRRRRRRRRRRRR 54 Special Setting the FAX (FAX ONLY) mode ring count RRRRRRRRRRRR 55 Setting the TEL/FAX mode ring count RRRRRRRRRRRRRRRR 56 Settings Setting the silent fax recognition ring count RRRRRRRRRRRRRR 57 Changing the caller’s recording time RRRRRRRRRRRRRRRRR 57 Setting the dialing mode RRRRRRRRRRRRRRRRRRRRRR 58 Changing the logo print position RRRRRRRRRRRRRRRRRR 59...
Page 6: Before You Start
¡Save the original carton and packing materials for future shipping and transporting of the unit. To use this unit with your PC Purchase a Panasonic KX-FA180 serial cable or a RS232C cable (DB9 Female/DB25 Male). To order a KX-FA180, call toll free 1-800-332-5368 or see the fax order instructions below, or purchase at any computer supply store.
Page 7: Overview Rrrrrrrrrrrrrrrrrrrrrrrrrrrr
Overview Document entrance Speaker Recording paper exit Paper stacker Diverter For Assistance, Call 1-800-435-7329 Document guide(s) Serial interface connector (Used to connect to your PC with a RS232C cable. For system requirements, see page 74.) Microphone (Used to talk the other party when using the speakerphone. Also used to record greeting messages.) Document exit Paper tray...
Page 8: Installation
Installation Installing the diverter Insert the diverter into the slots on the main unit until it clicks into place. Installing the paper The recording paper size that can be loaded is letter or legal. The paper tray can hold up to 150 sheets of 75 g/m (20 lb.) paper.
Page 9 Fan the stack of paper to avoid a paper jam and insert the paper into the paper tray. ¡The height of the stack of the paper should not exceed the upper limit on the paper tray, or it may cause a paper jam. ¡The paper should not be over the tab.
Page 10: Connecting The Telephone Line And The Power Outlet Rrrrrrrrr
Connecting the telephone line and the power outlet 1. Connect the handset and handset cord. 2. Connect the telephone line cord. 3. Connect the power cord. ¡When the power is turned on for the ﬁrst time, the unit will print an information list about the starter ﬁlm.
Page 11: Location Of Controls Rrrrrrrrrrrrrrrrrrrrrrr
Location of controls Control panel Dial keypad Used to erase recorded messages (p. 26, 44). Used to print a quick reference (see “HELP function” on the next page). Used to initiate/exit programming. Used for speed dialing (p. 34, 35). OPER TONE FLASH REDIAL/PAUSE...
Page 12: Help Function Rrrrrrrrrrrrrrrrrrrrrrrrrr
Location of controls Answering control buttons Used to play back all messages (p. 26, 27). Used to repeat recorded messages (p. 27). Help function For assistance, press (HELP). The unit will print a quick reference. For Assistance, Call 1-800-435-7329 (cont.) Used to select a greeting message (p.
Page 13: Initial Preparation
Before using your unit, program the correct date and time, your logo and your facsimile telephone number. This information will be printed on the top of each page transmitted from your unit. Your logo FROM : Panasonic Fax system Setting the date and time Press (MENU). Display:...
Page 14: Setting Your Logo Rrrrrrrrrrrrrrrrrrrrrrrr
Setting your logo The logo can be a company, division or personal name in an abbreviated form. Press (MENU). Display: SYSTEM SET UP Press , then YOUR LOGO Press (START/COPY/SET). LOGO= Enter your logo up to 30 characters using the dial keypad and direct call station keys.
Page 15: Setting Your Facsimile Telephone Number Rrrrrrrrrrrrrr
Setting your facsimile telephone number Press (MENU). Display: SYSTEM SET UP Press , then YOUR TEL NO. Press (START/COPY/SET). NO.= Enter your facsimile telephone number up to 20 digits. ¡The button inserts a space and the a “+”. ¡If you make a mistake, press (ﬁ)/(ﬂ) ((VOLUME)) to move the cursor to the incorrect number, then make corrections.
Page 16: Basic Operations
Basic operations Making voice calls Press (DIGITAL\SP-PHONE) or lift the handset. Dial the telephone number. ¡If you misdial, hang up and dial again. When the other party answers, speak into the microphone or handset. When ﬁnished, press (DIGITAL\SP-PHONE) or hang up the handset. Voice muting Using this feature, the other party cannot hear you but you can hear them.
Page 17: Answering Voice Calls Rrrrrrrrrrrrr
Answering voice calls When the unit rings, press (DIGITAL\SP-PHONE) or lift the handset. When ﬁnished, press (DIGITAL\SP-PHONE) or hang up the handset. Caller ID capability This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service.
Page 18: Making A Copy Rrrrrrrrrrrrrrrrrrrrrrrrr
Making a copy Any transmittable document can be copied. Open the document feeder tray. Insert the documents (up to 15 sheets) FACE DOWN until a beep tone is heard. Adjust the document guides to the width of the document. Press (RESOLUTION) repeatedly to the desired setting, if needed (see below).
Page 19 Documents the unit can feed Minimum size Maximum size 128 mm (5w) 216 mm ⁄ Note: ¡Remove clips, staples or other similar fastening objects. ¡Check that ink, paste or correction ﬂuid has dried. ¡Do not send the following types of documents: (Use copies for fax transmission.) —...
Page 20: Transmitting Documents Rrrrrrrrrrrrrrrrrrrrr
Transmitting documents Open the document feeder tray. Insert the documents FACE DOWN (up to 15 sheets) until a beep tone is heard. Adjust the document guides to the width of the document. Press (RESOLUTION) repeatedly to the desired setting, if needed (see page 18). Press (DIGITAL\SP-PHONE) or lift the handset.
Page 21 Need help?—Follow the voice guide Press (MENU) until the following is displayed. Display: XMT VOICE GUIDE Press (HELP). Voice guide: To transmit, insert the document face down until you hear the beep. Insert the documents FACE DOWN until a beep tone is heard.
Page 22: Receiving Documents (Receive Mode, Etc.) Rrrrrrrrrrrrr
Receiving documents Setting the receive mode The unit has two receive modes: The AUTO RECEIVE mode allows your unit to receive all calls automatically without your assistance. Use this mode when you wish to use the unit solely as a facsimile machine or when you are going out. The MANUAL RECEIVE mode lets you answer calls by lifting the handset.
Page 23: Memory Reception
Allowing you to answer all calls manually (TEL mode) When the unit rings, press (DIGITAL\SP-PHONE) or lift the handset to answer the call. When: — document reception is required, — a slow beep is heard, or — no sound is heard, press (START/COPY/SET).
Page 24 Receiving documents Receiving fax documents and/or recording incoming voice messages automatically (ANS/FAX mode) When you turn on the AUTO RECEIVE mode (pre-selected setting is ANS/FAX), the unit will work as a facsimile machine and/or answering device. If a fax call is detected, the unit will automatically switch to receive faxes. If a voice call is detected, the answering system will begin recording, then the caller can leave a voice message.
Page 25 Pre-recorded greeting messages The unit has pre-recorded greeting messages. According to the situation, one of the following messages will be played to the caller. » When you do not record your own greeting message (page 43), the following message will be played.
Page 26: Operating The Answering Device Rrrrrrrrrrrrrrrrrr
Operating the answering device Listening to recorded messages When the unit receives voice messages; — the NEW MESSAGES indicator will ﬂash, —the call counter will show the total number of recorded messages, and — a slow beep will sound if message alert (page 63) is set to ON. »...
Page 27 Functions during playback » To repeat a message » Press (REPEAT) while listening to the message you want to repeat. » ¡If you press (REPEAT) within 5 seconds of the beginning of the message, the previous message will be played. »...
Page 28 Operating the answering device Recording a memo message To leave a private message for someone, you can record a voice memo. This memo can be played back later, either directly or remotely. Open the station key panel. Press (MEMO/2WAY\REC). ¡A long beep will sound. Speak clearly into the microphone.
Page 29: Special Receiving Modes
Special receiving modes FAX (FAX ONLY) mode (receiving fax documents only) When you turn on the AUTO RECEIVE mode set to FAX (FAX ONLY), the unit works as a dedicated facsimile machine. The unit will automatically answer all calls and generate fax tones to the callers. Changing the AUTO RECEIVE mode setting Change the AUTO RECEIVE setting from the ANS/FAX mode to the FAX (FAX ONLY) mode.
Page 30: Tel/Fax Mode (Automatic Voice And Fax Recognition) Rrrrrrrrrr
TEL/FAX mode (automatic voice and fax recognition) Use this mode when you wish to receive voice calls with rings, but do not want to hear the unit ring when faxes are received. When a call is received, the unit will work as follows: The unit will automatically answer the line without ringing.
Page 31 Helpful hints when using the TEL/FAX mode » If an extension telephone is connected, the facsimile unit and the extension telephone will ring as follows. The extension telephone will ring twice. TEL/FAX ring count If a fax calling tone (slow beep) is detected, the unit will automatically activate the fax function to receive documents without ringing.
Page 32 TEL/FAX mode Using the TEL/FAX mode Record the TEL/FAX mode greeting message (see page 43). ¡The TEL/FAX mode greeting message will be played to the caller when the unit automatically answers an incoming call. Set the MANUAL RECEIVE mode to TEL/FAX (see page 31).
Page 33: Storing Telephone Numbers For Automatic Dialingrrrrrrrrrrrrr
Automatic dialing Storing telephone numbers for automatic dialing The unit’s memory allows you to use both one-touch dialing and speed dialing for rapid access to your most frequently dialed numbers. One-touch dialing: 18 stations (Each of the 9 direct station keys is divided into an upper station and a lower station).
Page 34: Making Voice Calls Using Automatic Dialing Rrrrrrrrrrrrrrr
Making voice calls using automatic dialing Press (DIGITAL\SP-PHONE) or lift the handset. Using one-touch dialing: For upper stations (1–9) Press the desired direct call station key. For lower stations (10–18) Press (LOWER), then press the desired direct call station key. Using speed dialing: Press (DIRECTORY), then press desired 2-digit number (00–99).
Page 35: Electronic Telephone Directory (Selecting A Station Name In The Directory) Rr
Electronic telephone directory (selecting a station name in the directory) The station names stored in memory are automatically registered into the electronic telephone directory in alphabetical order. You can make a fax or voice call by selecting the desired station name on the display. If you wish to send a fax, insert the documents into the document tray ﬁrst.
Page 36: Telephone
Telephone Voice contact (talking to the caller during or after fax reception or transmission) You can have a conversation with the same call after the fax message is completed. This will save the extra expense and time of making another call. This feature works only when the other party’s unit is equipped with a voice contact feature.
Page 37: Tone, Flash And Redial/Pause Buttons Rrrrrrrrrrrrrr
TONE, FLASH and REDIAL/PAUSE buttons TONE button The TONE (*) button is used for rotary pulse dial services and allows you to temporarily change from pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to the pulse mode.
Page 38: Special Sending Features
Special sending features Polling (retrieving fax documents) The polling feature allows you to receive a document from another compatible machine where you pay for the call. This saves the sending party the call charges. Receive polling To place a call and recover a document from another machine follow the steps below.
Page 39: Delayed Transmission (Sending A Fax At A Later Time) Rrrrrrrrrrr
Delayed transmission (sending a fax at a later time) Using a built-in clock, this unit can send documents automatically at a speciﬁc time. This allows you to take advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be reserved to take place up to 24 hours in advance.
Page 40: Reserving Transmission During Fax Reception Rrrrrrrrrrrrrr
Reserving transmission during fax reception While the unit is receiving documents, you can reserve your fax transmission to another station. The unit will automatically transmit documents after fax reception is completed. Insert the documents FACE DOWN during fax reception. Enter the telephone number by using regular dialing, one-touch dialing, speed dialing or the electronic telephone directory.
Page 41: Special Receiving Features
Special receiving features Remote fax receiving (using an extension telephone to receive a fax message) If you have an extension telephone on the same line, it is possible to receive a fax message. Use the extension telephone to dial the remote fax activation code. This saves you from going to the facsimile unit and pressing (START/COPY/SET).
Page 42: Receiving With A Distinctive Ring Service Rrrrrrrrrrrrrrrr
Receiving with a distinctive ring service This feature can only be used by those who subscribe to a distinctive ring pattern service from their telephone company. For more information on the availability of this service, please contact your telephone company before setting this feature to ON. The distinctive ring service gives you up to 3 telephone numbers on a single line, each having a different ringing pattern.
Page 43: Answering Device
Answering device Recording your own greeting messages The recording time is limited to 16 seconds for each message. Record your message within 12 seconds for optimum performance. ¡As for the ANS/FAX greeting message, you can choose either 16 seconds or 60 seconds of recording time (see page 66).
Page 44 Recording your own greeting messages Checking the greeting messages Open the station key panel. Press (SELECT) until the desired greeting is displayed. Example: ANS/FAX greeting Display: ANS-GREETING Press (CHECK). ¡After the beep, the unit will play back the message. Adjust the volume using (VOLUME). Erasing your own recorded greeting messages Open the station key panel.
Page 45: Transferring Incoming Call Messages Rrrrrrrrrrrrrrrrr
Transferring incoming call messages This feature allows your unit to call a designated telephone or pager number each time an incoming voice message is recorded. You can choose Message transfer or Pager call. Message transfer: Program the transfer telephone number ﬁrst. When an incoming message is recorded in your unit, the message will be transferred.
Page 46 Transferring incoming call messages Setting the message transfer/pager call Press (MENU). Display: SYSTEM SET UP F @. Press , then MESSAGE TRANSFER Press (START/COPY/SET). MODE=OFF Press to select the desired setting. MESSAGE: transfers incoming messages. PAGER: calls your pager. OFF: turns off this feature.
Page 47: Operating The Answering Device From A Remote Telephone Rrrrrrrr
Operating the answering device from a remote telephone The following operations can be performed from a remote location using a touch tone telephone. Set the unit to ANS/FAX in the AUTO RECEIVE mode before going out (see page 24). Dial key Remote command Skips the greeting message Repeats a message...
Page 48 Operating the answering device from a remote telephone (cont.) Programming the remote operation ID The remote operation ID is used to access the answering device. Choose any 3-digit number except a number using digits 0 or 7. Press (MENU). Display: SYSTEM SET UP Press , then...
Page 49 Listening to messages Call your unit. Enter the remote operation ID during the ANS/FAX greeting playback. —The voice guide will tell you the number of new recorded messages. Press to listen to the new recorded messages. Press or wait for 4 seconds to listen to all of the recorded messages.
Page 50: To Erase All Messages
Operating the answering device from a remote telephone (cont.) Erasing incoming messages from memory To erase a speciﬁc message Press while listening to the message you want to erase. —A long beep and the voice guide will be heard. Then the unit will continue with the next message. To erase all messages Press to erase all messages.
Page 51 To re-record a greeting message You can change the contents of the greeting messages for the ANS/FAX mode. 1. Press to start recording. ¡A long beep will sound. 2. Speak clearly up to 16 seconds. ¡If you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from step 1 within 10 seconds.
Page 52: Enhanced Copy Features
Enhanced copy features Making a reduction copy When you copy documents that are longer than the recording paper, the unit can reduce the original document and print it out on one page by programming a suitable reduction rate. The reduction rate is determined by a combination of the size of the recording paper and original document.
Page 53: Summary Of User Programmable Featuresrrrrrrrrrrrrrrrr
Special Settings Summary of user programmable features Basic features Code Feature SET DATE & TIME YOUR LOGO YOUR TELEPHONE NUMBER PRINT TRANSMISSION REPORT AUTO RECEIVE MODE ANS/FAX RING COUNT FAX RING COUNT MANUAL RECEIVE MODE TEL/FAX DELAYED RING RECORDING TIME REMOTE ANS ID DIALING MODE PC LINK...
Page 54: Setting The Ans/Fax Mode Ring Count Rrrrrrrrrrrrrrrr
Setting the ANS/FAX mode ring count This feature determines the number of rings after which the unit answers a call in the ANS/FAX mode. You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF. TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are any new voice messages.
Page 55: Setting The Fax (Fax Only) Mode Ring Count Rrrrrrrrrrrr
Setting the FAX (FAX ONLY) mode ring count This feature determines the number of rings after which the unit answers a call in the FAX (FAX ONLY) mode. You can choose from 1 to 4 rings. Helpful hints: ¡To answer a call before the unit does, increase the number of rings. ¡If you have difficulty in receiving faxes from machines that have an automatic transmission feature, decrease the number of rings.
Page 56: Setting The Tel/Fax Mode Ring Count Rrrrrrrrrrrrrrrr
Setting the TEL/FAX mode ring count This feature determines the number of rings after which the unit automatically answers a call in the TEL/FAX mode. You can choose from 1 to 4 rings. Press (MENU). Display: SYSTEM SET UP Press , then TEL/FAX RING Press (START/COPY/SET).
Page 57: Setting The Silent Fax Recognition Ring Count Rrrrrrrrrrrrrr
Setting the silent fax recognition ring count When a fax call is received in the TEL/FAX mode, the unit will automatically activate the fax function without ringing. If the unit detects a voice call, it will ring. If a voice call is not answered within the selected number of rings (3 to 6 rings), the unit will switch back to the fax mode.
Page 58: Setting The Dialing Mode Rrrrrrrrrrrrrrrrrrrrrr
Setting the dialing mode If this feature is set to AUTO, the unit will automatically set the dialing mode to TONE or PULSE when the unit is turned on. If you cannot dial, change the dialing mode setting to TONE or PULSE by following the instructions below: Press (MENU).
Page 59: Changing The Logo Print Position Rrrrrrrrrrrrrrrrrr
Changing the logo print position The logo, telephone number, date, time and page number will be printed on the transmitted document from your unit in the following manner: OUT: Outside of the transmitted document’s paper size (pre-selected setting). Inside of the transmitted document’s paper size. Press (MENU).
Page 60: Sending Documents Overseas Rrrrrrrrrrrrrrrrrrr
Sending documents overseas You may experience difficulty in transmitting documents overseas. This feature makes sending documents easier as the transmission speed is slowed down. Before starting transmission, follow the steps below: Press (MENU). Display: SYSTEM SET UP Press , then OVERSEAS MODE Press (START/COPY/SET).
Page 61: Receiving Oversized Documents Rrrrrrrrrrrrrrrrrr
Receiving oversized documents When the size of the documents sent by the other party is as large as or larger than the recording paper, the unit can reduce each page of the document and print it out on the recording paper by programming a suitable reduction rate.
Page 62: Changing The Display Contrast Rrrrrrrrrrrrrrrrrrr
Changing the display contrast Use this feature to adjust the brightness of the display. NORMAL: (Pre-selected setting) DARKER: Used when the display contrast is too light. Press (MENU). Display: SYSTEM SET UP Press , then LCD CONTRAST Press (START/COPY/SET). MODE=NORMAL [ Press to select the desired setting.
Page 63: Setting The Message Alert Rrrrrrrrrrrrrrrrrrrrr
Setting the message alert When this feature is on, the unit will let you know with a slow beep that a caller’s message has been recorded. Press (MENU). Display: SYSTEM SET UP Press , then MESSAGE ALERT Press (START/COPY/SET). MODE=OFF Press to select “ON”.
Page 64: Setting The Memory Reception Alert Rrrrrrrrrrrrrrrrr
Setting the memory reception alert When received documents are stored into memory, the unit will alert you with beep tones. If you hear slow beeps, clear the printing problem or supply paper to print the stored documents. The beep tones will stop. Press (MENU).
Page 65: Setting The Fax Voice Guidance Rrrrrrrrrrrrrrrrrrr
Setting the fax voice guidance One of the following choices is available (see pages 20 and 23). The voice guidance message regarding fax transmission/reception and friendly reception will be heard after every transaction (pre-selected setting). OFF: The fax voice guidance will not be heard. ERROR: The fax voice guidance will be heard only when fax transmission/reception and friendly reception fail.
Page 66: Changing The Recording Time For The Ans/Fax Greeting Message Rrrr
Changing the recording time for the ANS/FAX greeting message You can choose either 16 seconds or 60 seconds of recording time. Press (MENU). Display: SYSTEM SET UP Press , then GREETING TIME Press (START/COPY/SET). MODE=16s Press to select the desired setting. Press (START/COPY/SET).
Page 67: Signaling Your Pager That You Have Received A Fax Document Rrrrrr
Signaling your pager that you have received a fax document This feature allows your unit to call your pager when your unit receives a fax message. Press (MENU). Display: SYSTEM SET UP Press , then FAX PAGER Press (START/COPY/SET). MODE=OFF Press to select “ON”.
Page 68: Setting The Film Detection Rrrrrrrrrrrrrrrrrrrrrr
Setting the ﬁlm detection If this feature is activated, the display will show the following message when the remaining ﬁlm prints approx. 15 letter size documents: Display: FILM NEAR EMPTY ¡If you are using regular ﬁlm (100 m roll), the unit will also print a report. Press (MENU).
Page 69: Resetting The Advanced Features Rrrrrrrrrrrrrrrrrr
Resetting the advanced features Use this feature to return the advanced features (see page 53) to their initial settings. Press (MENU). Display: SYSTEM SET UP Press , then SET DEFAULT Press (START/COPY/SET). RESET=NO Press to select “YES”. RESET=YES Press (START/COPY/SET). RESET OK? ¡If this feature is not required, press (STOP).
Page 70: Printing Reports And Lists Rrrrrrrrrrrrrrrrrrrrrrr
Printing reports and lists You can print out the following reports/lists from your unit: Feature list—provides you with the current settings of the basic and advanced programming features (see page 53). Telephone number list—provides you with telephone numbers and their station names which are stored in automatic dialing.
Page 71 Setting the transmission report printing One of the following choices is available: ERROR: The transmission report will print out only when fax transmission fails. The report will always print out, indicating whether fax transmission is successful or not. OFF: The report will not print (pre-selected setting). Press (MENU).
Page 72 Printing reports and lists Journal report sample JOURNAL NO. OTHER FACSIMILE START TIME 1234567 Jan. 21 02:14PM 9998765 Jan. 21 02:17PM 2121444 Jan. 21 02:18PM 555556677 Jan. 22 10:35AM +987 1234 Jan. 22 11:02AM Transmission report sample XMT REPORT NO. OTHER FACSIMILE START TIME 1234567 Jan.
Page 73 Setting the caller list to print automatically This unit will automatically print a caller list after every 35 calls. After printing, the caller list will still remain in memory and the oldest communication will be erased when a new communication is received. Press (MENU).
Page 74: Features Rrrrrrrrrrrrrrrrrrrrrrrrrrrrrr
Multi-Function Center Features The Multi-Function Center is an application that allows you to use your facsimile unit as a printer, scanner and copier with Windows. Printer functions ¡Printing documents from a Windows application (See page 76.) ¡Printing received documents (See page 82.) Fax functions ¡Faxing from a Windows application (See page 78.) ¡Faxing a document on the facsimile unit (See page 83.)
Page 75: Installing The Multi-Function Center Software Rrrrrrrrrrrrr
Message Center application contains ﬁve windows that may remain open or be minimized to one icon within the Message Center main window. » Register Used to register your unit with Panasonic by fax, mail, telephone or E-mail. » ReadMe Please read this ﬁle before using the Multi-Function Center software.
Page 76: Printing/Faxing From A Windows Application Rrrrrrrrrrrrrrr
Open the document you wish to print. Select Print from the File menu. ¡The Print dialog box will appear. Select Panasonic MFC Print from the Name ﬁeld in the Printer group. <Fig. 1> Set the Page range and enter the number of collated copies.
Page 77 ¡The Print Setup dialog box will appear. Select Panasonic MFC Print from the Speciﬁc Printer ﬁeld. <Fig. 2> Select the Options button. ¡The Panasonic MFC Print dialog box will appear. <Fig. 3> Set the Page Size, Resolution and Orientation. Then click the OK button.
Page 78 Open the document you wish to send. Select Print from the File menu. ¡The Print dialog box will appear. Select Panasonic MFC Fax from the Name ﬁeld in the Printer group and select Properties. <Fig. 1> ¡The Panasonic MFC Fax dialog box will appear.
Page 79 ¡The Setup dialog box will appear. Select Panasonic MFC Fax from the Speciﬁc Printer ﬁeld and then select Options. <Fig. 1> ¡The Panasonic MFC Fax dialog box will appear. <Fig. 2> Set the Page Size, Resolution and Orientation. Then click the OK button.
Page 80: Receiving Faxes On Your Pc Rrrrrrrrrrrrrrrrrrrrr
Receiving faxes on your PC Setup for receiving faxes on your PC If you wish to receive faxes on your PC automatically, turn on AUTO RECEIVE mode on the facsimile unit by pressing (AUTO\RECEIVE) or use the MANUAL RECEIVE mode to set to TEL/FAX.
Page 81 Viewing received faxes on the PC screen To view a fax in your Inbox Select the fax you wish to view in the Inbox window. <Fig. 1> Select View from the File menu of the Message Center Inbox window or click the VIEW button on the toolbar.
Page 82: Printing Received Documents
¡The Print Setup dialog box will appear. <Fig. 3> If you want to use the facsimile unit as a printer, select Panasonic MFC print from the Printer list. Choose the printer you wish to use, by selecting the OK button.
Page 83: Faxing A Document On The Facsimile Unit Rrrrrrrrrrrrrrrr
Faxing a document on the facsimile unit Place the document(s) on your fax machine. <Fig. 1> For Windows 95 Users: Select the Start button. Point to Programs, point to Multi-Function Center, then click Send From Fax. For Windows 3.1/3.11 Users: Double click Send From Fax in the Multi-Function Center program group.
Page 84: Making An Address Book Rrrrrrrrrrrrrrrrrrrrrrr
Making an Address Book The Address Book is your personal information database for fax and telephone numbers. To make the Address Book: For Windows 95 Users: Select the Start button. Point to Programs, point to Multi-Function Center, then click Address Book.
Page 85: Scanning And Saving Documents Rrrrrrrrrrrrrrrrrrr
Scanning and saving documents Your facsimile unit can be used as a scanner to enable you to incorporate image ﬁles into other Windows applications. The scanned ﬁle can be saved as an .ALA (image) ﬁle, a .TIF, .PCX, .DCX, or .BMP ﬁle. Place the document(s) on your fax machine.
Page 86: Receiving Faxes Directly To Your Fax Machine Rrrrrrrrrrrrrr
Receiving faxes directly to your fax machine If you do not want to be disturbed by incoming faxes when using the PC, but want to receive faxes directly to your facsimile machine, set one of the following. —Pause your Inbox on the PC —Turn off the PC LINK on the facsimile unit To pause your Inbox From the Inbox window select Pause Inbox from the File menu or select the Pause Inbox check box on the...
Page 87: Getting Help For Further Informationrrrrrrrrrrrrrrrrrrr
Getting help for further information To obtain information about the Multi-Function Center applications, use the help function. For help, follow these steps. For Windows 95 Users: 1. Click the Start button. 2. Click Programs. 3. Click Multi-Function Center. 4. Click the application you need help with. 5.
Page 88 Getting help for further information Applications Functions Message Center ¡Cover page—Creating and Setting up ¡Setting Up Your Personal Information—PC Fax Logo, Telephone Number, and Night Delivery Time ¡Time/Date stamp on received faxes ¡Resending a fax ¡Automatically printing incoming faxes ¡Loading the Message Center automatically Received Faxes ¡Inbox Activity Log ¡Automatically deleting your faxes after printing...
Page 89: Troubleshooting
Troubleshooting Error messages on the display If the unit detects a problem, one or more of the following messages will appear on the display: DISPLAY MESSAGE ¡There is something wrong with the unit. Contact our service personnel (p. 104). CALL SERVICE ¡The front cover is open.
Page 90 Error messages on the display DISPLAY MESSAGE ¡The fax function cannot be operated on the PC. The RS232C cable is not PC FAIL OR BUSY connected correctly, or the software is not running on the PC. ¡The unit is checking if the ﬁlm is set correctly. Wait for a while. PLEASE WAIT ¡The other fax machine does not have a polling feature.
Page 91: Before Requesting Help Rrrrrrrrrrrrrrrrrrrrrrrr
Before requesting help General PROBLEM I cannot make and receive calls. I cannot make calls. The unit does not work. The unit does not ring. The REDIAL/PAUSE button does not function properly. The receive mode does not function as explained on page 22. During programming, I cannot enter the remote fax activation code or the remote operation ID.
Page 92: Fax Reception
Before requesting help Fax reception PROBLEM I cannot receive documents automatically. The recording image is faint. The printing quality is poor. A blank sheet is ejected after the received documents are printed out. Answering device PROBLEM No voice messages have been recorded in the ANS/FAX mode.
Page 93: If A Power Failure Occurs
If a power failure occurs... When a power failure occurs, note the following: ¡The unit will not function during a power failure. ¡Transmission and reception will be interrupted. Check the transaction by printing a journal report. ¡If fax documents are stored in memory, they will be lost. When power is restored, a power down report will be printed out stating which contents in memory have been erased.
Page 94: Error Codes On Your Pc When Using Multi-Function Center Software Rrrr
Error codes on your PC when using Multi-Function Center software When using the Multi-Function Center software and the printer or scanner function is initiated and an error occurs, an 8 digit error code will be displayed on the status log window. See the printer 8 digit error code below and the scanner 8 digit code on page 95.
Page 95 » Error code for “Scanner not ready.” status: For example: If “1” appears in the 8 digit code, see the corresponding instructions and solve the problem. e.g. When “Scanner not ready. Error code=00010000” is displayed on the Status Log window: Cause &...
Page 96: Clearing A Recording Paper Jam Rrrrrrrrrrrrrrrrrrrr
Clearing a recording paper jam If the unit does not eject any recording paper during reception or copying, the recording paper has jammed. Remove the jammed paper by following the display message on this page and page 97. When paper has jammed under the ﬁlm cartridge The display will show the following message: PAPER JAMMED Remove the jammed paper as follows:...
Page 97 Replace the ﬁlm cartridge by matching the blue label side of the cartridge with that on the unit. Close the front cover securely by pushing down on both ends. When paper has jammed near the recording paper entrance The display will show the following message: CHECK PAPER Remove the jammed paper as follows: Pull the recording paper set lever forwards, then pull out...
Page 98: Clearing A Document Jam Rrrrrrrrrrrrrrrrrrrrrrr
Clearing a document jam If the unit does not release the original document during feeding, remove the document as follows: Slide the front cover open lever forward to unlock the front cover and lift open. Remove the jammed document carefully. Close the front cover securely by pushing down on both ends.
Page 99: Checking The Remaining Film Rrrrrrrrrrrrrrrrrrrrr
ﬁlm. Remove the four gears from the used ﬁlm cores. Caution: ¡The ﬁlm is not reusable. You can order a new ﬁlm for replacement through your nearest authorized Panasonic dealer. Film cartridge Front cover open lever Top side gears...
Page 100 Replacing the ﬁlm or ﬁlm cartridge Insert the blue gear into the blue core of the new ﬁlm. Insert the three green gears into the remaining cores of the new ﬁlm. Insert the ﬁlm into the cartridge so that the blue gear matches the blue label on the cartridge.
Page 101: Cleaning The Inside Of The Unit Rrrrrrrrrrrrrrrrrrrr
Cleaning the inside of the unit Cleaning the document feeder unit If misfeeding occurs frequently or dirty patterns or black bands appear on a copied or transmitted document, clean the document feeder rollers, sub roller, rubber ﬂap, white plate and glass. Disconnect the power cord and the telephone line cord.
Page 102: Fcc Information Rrrrrrrrrrrrrrrrrrrrrrrrrr
General Information FCC information If required by the telephone company, inform them of the following. ¡FCC Registration No.: (found on the bottom of the unit) ¡Ringer Equivalence No.: (found on the bottom of the unit) ¡The particular telephone line to which the equipment is connected.
Page 103: Limited Warranty Rrrrrrrrrrrrrrrrrrrrrrrrrr
One Panasonic Way, Secaucus, New Jersey 07094 Panasonic Consumer Electronics Company or Panasonic Sales Company (collectively referred to as “the warrantor”), will repair this product with new or refurbished parts, free of charge, in the USA or Puerto Rico for one (1) year from the date of original purchase in the event of a defect in materials or workmanship.
Page 104: Service Center Directory Rrrrrrrrrrrrrrrrrrrrrrr
Customer Satisfaction Center 2F-3, One Panasonic Way, Secaucus, NJ 07094 (Headquarters) 201-348-9090 (9:00am–8:00pm Monday–Friday, EST) ACCESSORY PURCHASES 1-800-332-5368 (Consumer orders only) Panasonic Services Company Accessory Order Office, 20421-84th Avenue South Kent, WA 98032 (6:00am–6:00pm Monday–Friday, 6:00am–10:30am Saturday, PST) (Visa, Mastercard, Discover card, American Express, Check) AUTHORIZED SERVICENTERS...
Page 105: User Information Rrrrrrrrrrrrrrrrrrrrrrrrrr
¡Attach a letter, detailing the symptom or problem, to the outside of the carton. ¡Send the unit to an authorized service center, prepaid and adequately insured. ¡Do not send your unit to the Panasonic Consumer Electronics Company or to any executive or regional sales offices. These locations do not repair consumer products.
Page 106: Speciﬁcations Rrrrrrrrrrrrrrrrrrrrrrrrrrr
Speciﬁcations 1. Applicable Lines: 2. Document Size: 3. Effective Scanning Width: 4. Recording Paper Size: 5. Effective Printing Width: 6. Transmission Time*: 7. Scanning Density: 8. Halftone Level: 9. Scanner Type: 10. Printer Type: 11. Data Compression System: 12. Modem Speed: 13.
Page 107: One-Touch Dialing List Rrrrrrrrrrrrrrrrrrrrrrrr
Direct call Name/Telephone No. Station No. One-touch dialing list Direct call Station No. 10 ((LOWER) 1) 11 ((LOWER) 2) 12 ((LOWER) 3) 13 ((LOWER) 4) 14 ((LOWER) 5) 15 ((LOWER) 6) 16 ((LOWER) 7) 17 ((LOWER) 8) 18 ((LOWER) 9) Name/Telephone No.
Page 108 Direct call Name/Telephone No. Station No. One-touch dialing list Direct call Station No. 10 ((LOWER) 1) 11 ((LOWER) 2) 12 ((LOWER) 3) 13 ((LOWER) 4) 14 ((LOWER) 5) 15 ((LOWER) 6) 16 ((LOWER) 7) 17 ((LOWER) 8) 18 ((LOWER) 9) Name/Telephone No.
Page 109: Speed Dialing List Rrrrrrrrrrrrrrrrrrrrrrrrrr
Station Name/Telephone No. Speed dialing list Station Name/Telephone No. Station Name/Telephone No.
Page 110 Station Name/Telephone No. Speed dialing list Station Name/Telephone No. Station Name/Telephone No.
Page 111: Index Rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr
Index Address Book RRRRRRRRR 75, 84, 87 Advanced features RRRRRRRRRR 53 Resetting RRRRRRRRRRRRR 69 ALL MESSAGES button RRRRRR 26, 27 ANS/FAX mode RRRRRRRRRR 22, 24 ANS/FAX ring countRRRRRRRRRR 54 Automatic dialing RRRRRRRRR 33, 34 Automatic dialing mode setting RRRRR 10 AUTO RECEIVE button RRRRRR 22, 24 AUTO RECEIVE mode RRRRR 22, 24, 29 Basic features RRRRRRRRRRRR 53...
Page 112 The Panasonic Fax Advantage Consumer Service Program. Panasonic knows that if your fax machine is not up and running, neither is your business. That’s why we created the Panasonic Fax Advantage Program. Included at no extra cost with the purchase of a Panasonic...

Panasonic KX-FM220 Operating Instructions Manual

Before You Start

Installation

Initial Preparation

Basic Operations

Special Receiving Modes

Automatic Dialing

Telephone

Special Sending Features

Special Receiving Features

Answering Device

Enhanced Copy Features

Multi-Function Center

Troubleshooting

Quick Links

OPERATING INSTRUCTIONS

Related Manuals for Panasonic KX-FM220

Summary of Contents for Panasonic KX-FM220

Table of Contents