Panasonic KX-FM131AL Operating Instructions Manual
  1. Manuals
  2. Brands
  3. Panasonic Manuals
  4. Fax Machine
  5. KX-FM131AL
  6. Operating instructions manual
Panasonic KX-FM131AL Operating Instructions Manual

Panasonic KX-FM131AL Operating Instructions Manual

Compact and multi-function plain paper fax
Hide thumbs Also See for KX-FM131AL:
Table of Contents

Advertisement

Quick Links

Download this manual See also: Service Manual
Quick Start
Compact Plain Paper FAX
Model No.
To get started,
KX-FP101AL
please read the
Quick Start section
KX-FP121AL
(p. 4 – 11).
Multi-Function Plain Paper FAX
Model No.
KX-FM131AL
OPERATING
INSTRUCTIONS
This pictured model is KX-FP101.
Please read these Operating Instructions
before using the unit and save for future
reference.

Advertisement

Table of Contents
loading

Related Manuals for Panasonic KX-FM131AL

Summary of Contents for Panasonic KX-FM131AL

  • Page 1: Operating Instructions

    KX-FP101AL please read the Quick Start section KX-FP121AL (p. 4 – 11). Multi-Function Plain Paper FAX Model No. KX-FM131AL OPERATING INSTRUCTIONS This pictured model is KX-FP101. Please read these Operating Instructions before using the unit and save for future reference.
  • Page 2 Thank you for purchasing a Panasonic facsimile. Welcome to the world of Panasonic facsimiles. This product combines various facsimile and telephone features to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.

  • Page 3: Important Safety Instructions

    Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3.
  • Page 4 Quick Start Installation Before installation Remove the shipping tape. Shipping tape Paper tray (p. 24) Insert the two tabs on the paper tray into the slots on the back of the unit. A4 paper guides Install the A4 paper guides. Paper stacker Remove the shipping tape and install paper stacker.

  • Page 5: Handset Cord

    Connections For further details, see page 28. Quick Start Handset cord Connect to the unit. Connect to the handset. Telephone line cord Connect to “LINE” on the unit. Connect to a single telephone line jack. To the single telephone line Telephone plug Power cord Connect to the unit.
  • Page 6 Quick Start Voice calls - making/answering Voice calls - making Lift the handset. Dial the number. When finished talking, replace the handset. For further details, see page 34. If you are having trouble, see page 114. Voice calls - answering When the unit rings, lift the handset.
  • Page 7 Faxes - sending/receiving Faxes - sending Open the document feeder tray. Adjust the width of the document guides to the size of the document. Insert the document until a single beep is heard and the unit grabs the document. Dial the fax number. Press START/SET/COPY For further details, see page 50.
  • Page 8 Quick Start Faxes - receiving When the unit rings, lift the handset. When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press START/SET/COPY Replace the handset. For further details, see page 70. You can select the way to receive calls according to your needs.
  • Page 9 Copy - making Open the document feeder tray. Adjust the width of the document guides to the size of the document. Insert the document until a single beep is heard and the unit grabs the document. Make sure the handset is on the cradle.
  • Page 10 Quick Start Operating the answering device (KX-FP121/KX-FM131 only) Setting the unit to receive voice and fax messages automatically AUTO ANSWER Press The AUTO ANSWER light comes on. AUTO ANSWER TAD/FAX ON Make sure the display shows the following message. TAD/FAX MODE If the display does not show this message, the setting needs to be changed to the TAD/FAX mode (p.
  • Page 11 Listening to recorded messages When the PLAY MESSAGES indicator flashes Press PLAY MESSAGES The new recorded messages will be played. When the PLAY MESSAGES indicator lights Press PLAY MESSAGES All messages will be played. For further details, see page 97. Erasing recorded messages Erasing a specific message Press...

  • Page 12: Table Of Contents

    Accessories Initial Preparation Help Button Finding the Controls Setup Volumes Making and Answering Calls Telephone One-Touch Dial EASY DIAL Caller ID Voice Contact Sending Faxes Fax/Copy Table of Contents Included accessories ......15 Accessory order information .
  • Page 13 Receiving Faxes Fax/Copy Copying Setup Answering Device Greeting KX-FP121 KX-FM131 only Playing Messages Recording Remote Operation Options Setting the unit to receive calls ....66 TEL mode (answering all calls manually) .
  • Page 14 Error Messages Help Operations Jams Ink Film Cleaning Print Reports General Information Fax Voice Guidance Original Mode Display Contrast Reset Specifications Important Information Index Features Summary Reports ........112 Display .

  • Page 15: Accessories

    The free starter film cartridge is only 20 meters long. We recommend that you buy regular film cartridge (100 m) for continuous use of your unit. For best results, use genuine Panasonic film cartridge Model No. KX-FA137A. Model No. Description...

  • Page 16: Help Function

    Help Button Help function For KX-FP101 You can print a quick reference for assistance as follows. Press HELP Display: PRESS[ Press until the desired item is displayed. The following items are available. 1. How to program your unit 1.HOW TO SET UP 2.
  • Page 17 For KX-FP121/KX-FM131 You can print a quick reference for assistance as follows. Press HELP Display: PRESS[ Press until the desired item is displayed. The following items are available. 1. How to send faxes with the voice guide 1.SEND GUIDE 2. How to program your unit 2.HOW TO SET UP 3.

  • Page 18: Finding The Controls

    Finding the Controls Location For KX-FP101 To scan and store a document into memory, and then transmit or copy the stored document (p. 58, 90). To adjust volumes (p. 33). To select feature settings during programming. To print a quick reference (p.
  • Page 19 For the Caller ID service (p. 43–48). For transmission to multiple stations (p. 59–62). For the One-Touch Dial (p. 38, 39, 51). Command keys (p. 31) AUTO ANSWER FAX ON CALLER ID SEARCH BROADCAST BROADCAST HYPHEN SECRET BROADCAST NAME/TEL NO. INSERT LOWER DIRECTORY...
  • Page 20 Finding the Controls Location For KX-FP121/KX-FM131 To scan and store a document into memory, and then transmit or copy the stored document (p. 58, 90). To adjust volumes (p. 33). To select feature settings during programming. To print a quick reference (p.
  • Page 21 To record your own greeting messages (p. 94). To record memo messages or telephone conversations (p. 100). To erase recorded messages (p. 98). To erase your own greeting messages (p. 95). To play recorded messages (p. 97). For transmission to multiple stations (p. 59–62). For the One-Touch Dial (p.

  • Page 22: Overview

    Finding the Controls Overview Document entrance Microphone (KX-FP121/KX-FM131 only) To talk with the other party when using the speakerphone. To record greeting messages and memo. Paper stacker * The pictured model is KX-FP101. Note: The document and recording paper will be ejected from the front of the unit. Install the unit on a desk or floor with a smooth surface and do not place anything in front of the unit.

  • Page 23: Setup

    Before installation Remove the shipping tape. Open the cover by pressing the cover open button. Lift the film cartridge, remove the leaflet and replace the film cartridge. Close the cover securely by pushing down on the dotted area at both ends. Setup Shipping tape Cover open...

  • Page 24: Paper Tray

    Setup Paper tray Insert the two tabs on the paper tray into the slots on the back of the unit. Do not place the unit in areas where the paper tray may be obstructed by a wall, etc. A4 paper guides Install the A4 paper guides before setting the A4 size recording paper.

  • Page 25: Paper Stacker

    Paper stacker Remove the shipping tape from the paper stacker. Lift the front of the unit and hold the aluminum sheet up to prevent it being bent by the paper stacker while inserting the paper stacker into the side slots. Confirm that the paper stacker is locked into the center slots and slide back.

  • Page 26: Recording Paper

    Setup Recording paper A4 size recording paper can be loaded. The paper tray can hold up to 150 sheets of 75 g/m use 60 g/m to 90 g/m paper. Fan the stack of paper to prevent a paper jam. Pull the tension bar forward and hold open while inserting the paper.
  • Page 27 Note: Avoid paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper used for resumes. Do not use different types or thicknesses of paper in the paper tray at the same time. This may cause a paper jam.

  • Page 28: Connections

    Setup Connections Connect the handset cord. Connect the telephone line cord. Connect the power cord. When the power is turned on for the first time, the unit will print some basic information. To the power outlet (220–240 V, 50/60 Hz) To the single telephone line Telephone plug...

  • Page 29: Date And Time, Your Logo And Facsimile Telephone Number

    You should program the date and time, your logo and facsimile telephone number. This information will be printed on each page transmitted from your unit. Your logo Example: FROM : Panasonic Fax Setting the date and time Press MENU Display: 1.SYSTEM SET UP...

  • Page 30: Setting Your Logo

    Setup Setting your logo The logo can be your company, division or name. Press MENU Display: 1.SYSTEM SET UP Press , then YOUR LOGO Press START/SET/COPY LOGO= Enter your logo, up to 30 characters, by using the dial keypad. See next page for details. Example: Bill 1.
  • Page 31 To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys HYPHEN key (To insert a hyphen.) INSERT key (To insert one character or one space.) Delete key (To delete a character.) STOP key (To move the cursor to the left.) key (To move the cursor to the right.)

  • Page 32: Setting Your Facsimile Telephone Number

    Setup Setting your facsimile telephone number Press MENU Display: 1.SYSTEM SET UP Press , then YOUR FAX NO. Press START/SET/COPY NO.= Enter your facsimile telephone number up to 20 digits using the dial keypad. Example: NO.=1234567 Press START/SET/COPY SETUP ITEM [ Press MENU Note:...

  • Page 33: Volumes

    Adjusting volumes Ringer volume 4 levels (high/middle/low/off) are available. While the unit is idle, press To turn the ringer off: 1. Press repeatedly until the following message is displayed. Display: RINGER OFF= OK? YES: PRESS SET 2. Press START/SET/COPY To turn the ringer back on, press While the ringer volume is set to off: The display will show the following message.

  • Page 34: Voice Calls - Making

    Making and Answering Calls Voice calls - making Lift the handset. Display: TEL= Dial the telephone number. Example: TEL=2345678 If you misdial, hang up and dial again. When the other party answers, speak with the handset. When finished talking, replace the handset. Helpful hints: For KX-FP101 You can press...

  • Page 35: Voice Calls - Answering

    Voice calls - answering When the unit rings, lift the handset. When finished talking, replace the handset. Helpful hint: You can press DIGITAL SP-PHONE the handset (KX-FP121/KX-FM131 only). To mute your voice to the other party 1. Press HANDSET MUTE MUTE telephone conversation using the handset.

  • Page 36: Telephone

    Making and Answering Calls TONE, RECALL and PAUSE buttons TONE button TONE ( ) button is used for rotary pulse dial services and allows you to temporarily change from pulse to tone mode during a dialling operation. When you hang up, the unit will automatically return to pulse mode.

  • Page 37: Dialling Mode (Touch Tone Or Pulse)

    Dialling mode (touch tone or pulse) This feature is set to “TONE” as a pre-selected setting. If you cannot dial, change the dialling mode setting to “PULSE” by following the instructions below. MENU Press Display: 1.SYSTEM SET UP Press , then DIALING MODE Press START/SET/COPY...

  • Page 38: One-Touch Dial

    One-Touch Dial Storing names and telephone numbers in the One-Touch Dial The unit’s memory allows you to use the One-Touch Dial for rapid access to your most frequently dialled numbers. 6 stations are available. One-Touch Dial keys 1, 2 or 3 can be used as One-Touch Dial keys (DIAL MODE) or as broadcast keys (BROADCAST).

  • Page 39: Making A Voice Call Using The One-Touch Dial

    Making a voice call using the One-Touch Dial Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (p. 38). Lift the handset. Display: TEL= Confirm that there are no documents in the document feeder tray. For stations 1–3 Press the desired One-Touch Dial key.

  • Page 40: Easy Dial

    EASY DIAL Storing names and telephone numbers in the EASY DIAL directory For rapid access to frequently dialled numbers, the unit also provides a EASY DIAL directory (100 stations) in addition to the One-Touch Dial. Press DIRECTORY PROGRAM Display: PRESS STATION USE EASY DIAL Rotate EASY DIAL...

  • Page 41: Editing A Stored Name And Number

    Editing a stored name and number Rotate EASY DIAL until the desired name is displayed. Example: Mary DIRECTORY PROGRAM Press EDIT= Press to select “EDIT”. NAME=Mary If you do not need to edit the name, skip to step 5. Edit the name by following the instructions on page 31.

  • Page 42: Making A Voice Call Using The Easy Dial Directory

    EASY DIAL Making a voice call using the EASY DIAL directory Before using this feature, program the desired names and telephone numbers into the directory (p. 40). Rotate EASY DIAL until the desired name is displayed. Example: Lisa Lift the handset. The unit will start dialling automatically.

  • Page 43: Caller Id

    Caller ID service from your phone company This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service. Caller ID and its capabilities Caller ID allows you to view the name or telephone number of the caller before you answer the call. The calling party information (name has priority) will be displayed after the first ring.

  • Page 44: Viewing The Caller Id List On The Display

    Caller ID Viewing the Caller ID list on the display The unit stores the caller’s information and makes a list of up to 35 callers in chronological order. When the memory is full and the unit receives a new call, the oldest data will automatically be erased. With the Caller ID list, the following convenient features are available.

  • Page 45: Calling Back From The Caller Id List

    Calling back from the Caller ID list You can easily call back a telephone number recorded in the Caller ID list. Important: This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., —...

  • Page 46: Storing Telephone Numbers In The One-Touch Dial And Easy Dial Directory From The Caller Id List

    Caller ID Storing telephone numbers in the One-Touch Dial and EASY DIAL directory from the Caller ID list You can store names and telephone numbers in the One-Touch Dial and EASY DIAL directory from the Caller ID list. Important: This feature is not available in the following cases. —...

  • Page 47: Erasing A Name/Number From The Caller Id List

    Erasing a name/number from the Caller ID list You can erase some or all of the entries in the Caller ID list. Erasing all callers’ information Press MENU three times. Display: 3.CALLER SET UP Press START/SET/COPY CALL LIST ERASE Press START/SET/COPY ALL ERASE OK? If you do not want to erase the information, press...

  • Page 48: Automatic Caller Id List

    Caller ID Automatic Caller ID list This feature will print a Caller ID list automatically after every 35 new calls. After printing, only the oldest caller information will be erased when a new call is received. When this feature is turned off, the unit will store the records of caller information, but will not print the Caller ID list automatically.

  • Page 49: Voice Contact

    You can have a conversation with the same call after a fax message is completed. This will save the added expense and time of making another call. This feature only works when the other party’s fax machine is equipped with a voice contact feature. Initiating voice contact...

  • Page 50: Sending Faxes

    Sending Faxes Sending a fax manually Open the document feeder tray. Adjust the width of the document guides to the size of the document. Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

  • Page 51: Sending A Fax Using The One-Touch Dial

    Sending a fax using the One-Touch Dial Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (p. 38). Open the document feeder tray. Adjust the width of the document guides to the size of the document. Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

  • Page 52: Sending A Fax Using The Easy Dial Directory

    Sending Faxes Sending a fax using the EASY DIAL directory Before using this feature, program the desired names and telephone numbers into the directory (p. 40). Open the document feeder tray. Adjust the width of the document guides to the size of the document.

  • Page 53: Sending A Fax By Following The Voice Guide (Kx-Fp121/Kx-Fm131 Only)

    Sending a fax by following the voice guide (KX-FP121/KX-FM131 only) You can send documents by following the voice guide. After transmission, the voice guide will turn off automatically. Press HELP two times. Display: 1.SEND GUIDE Press START/SET/COPY Voice guide: To transmit, insert the document face down until you hear the beep.

  • Page 54: Documents You Can Send

    Sending Faxes Documents you can send Minimum size Maximum size 128 mm 216 mm Note: Remove clips, staples or other similar fastening objects. Check that ink, paste or correction fluid has dried. Do not send the following types of documents. Use copies for fax transmission. —...

  • Page 55: Sending Report For Confirmation

    Sending report for confirmation The sending report will provide you with a printed record of fax transmission results. One of the following choices is available. ERROR: The sending report will print out only when fax transmission fails (pre-selected setting). The sending report will always print out, indicating whether fax transmission is successful or not. OFF: The sending report will not print.

  • Page 56: Automatic Journal Report

    Sending Faxes Automatic journal report This feature prints a journal report automatically after every 35 new fax communications. After printing, only the oldest communication result will be erased when a new communication occurs. When this feature is deactivated, the unit will store the records of the fax communications, but will not print the journal report automatically.

  • Page 57: Delayed Transmission (Sending A Fax At A Specified Time)

    Delayed transmission (sending a fax at a specified time) Using a built-in clock, this unit can send documents automatically at a specified time. This allows you to take advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be reserved to take place up to 24 hours in advance.

  • Page 58: From Memory

    Sending Faxes From memory The unit is able to scan and store documents into memory, and then transmit the stored document. The memory capacity is approx. 25 pages based on the CCITT No. 1 Test Chart in standard resolution. For the CCITT No. 1 Test Chart, see page 131. Transmitting documents from memory Insert the document FACE DOWN.

  • Page 59: Multiple Stations

    Multiple stations This feature is useful for sending the same document to selected parties whose telephone numbers are stored in the One-Touch Dial or EASY DIAL directory. You must program the desired parties into one of the BROADCAST keys (One-Touch Dial keys 1, 2 or 3). Important: Before programming, make sure that the desired telephone numbers have been stored into the One-Touch Dial or EASY DIAL directory.
  • Page 60 Sending Faxes Adding a new name and number Rotate EASY DIAL until the desired BROADCAST key is displayed. Example: <BROADCAST1> Press DIRECTORY PROGRAM ADD= Press to select “ADD”. Example: Cathy Rotate until the desired name is EASY DIAL displayed. Example: Rick Press START/SET/COPY...
  • Page 61 Erasing a stored name and number Rotate until the desired EASY DIAL BROADCAST key is displayed. Example: <BROADCAST1> Press DIRECTORY PROGRAM ADD= Press to select “DELETE”. The first name will be shown. Example: Rotate until the desired name is EASY DIAL displayed.

  • Page 62: Broadcast Report

    Sending Faxes Using the BROADCAST keys The document will be scanned and stored into memory when using the BROADCAST keys. After transmission, the stored document will be erased automatically. The memory capacity is approx. 25 pages based on the CCITT No. 1 Test Chart in standard resolution. For the CCITT No.

  • Page 63: Overseas Mode

    Overseas mode You may experience difficulty when transmitting documents overseas. This feature makes sending documents easier as the transmission speed is slowed down. Before starting transmission, follow the steps below. Press MENU Display: 1.SYSTEM SET UP Press , then OVERSEAS MODE Press START/SET/COPY MODE=OFF...

  • Page 64: Error Correction Mode Setting

    Sending Faxes Error correction mode setting ECM stands for Error Correction Mode. You can send documents even if there is static interference on the telephone line, provided both the transmitting and receiving stations are ECM compatible. ON: The functions with ECM communication (pre-selected setting). OFF: The unit does not function with ECM communication.

  • Page 65: Connecting Tone

    Connecting tone This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy tone for several seconds when you send a fax using the One-Touch Dial or EASY DIAL directory. This will tell you the status of the other party’s machine.

  • Page 66: Receiving Faxes

    Receiving Faxes Receiving Faxes Receiving Faxes Setting the unit to receive calls For KX-FP101 To answer all voice and fax calls yourself. How you want the unit to receive calls You have to set this. The AUTO ANSWER light should be OFF. If the AUTO ANSWER light is on, press off.

  • Page 67: Other Options

    Option C To receive fax calls without ringing. (The unit will only ring for voice calls.) Voice call Fax call TEL/FAX mode (p. 76) The AUTO ANSWER light should be ON. If the AUTO ANSWER light is off, press to turn it AUTO ANSWER When receiving voice calls: The unit will ring.
  • Page 68 Receiving Faxes Setting the unit to receive calls For KX-FP121/KX-FM131 To receive all voice and fax calls automatically. How you want the unit to receive calls TAD/FAX mode (Telephone Answering Device/ PRE-SELECTED SETTING You have to set this. The AUTO ANSWER light should be ON.
  • Page 69 Option C To receive fax calls without ringing. (The unit will only ring for voice calls.) Voice call Fax call TEL/FAX mode (p. 76) The AUTO ANSWER light should be ON. If the AUTO ANSWER light is off, press to turn it AUTO ANSWER When receiving voice calls: The unit will ring.

  • Page 70: Tel Mode (Answering All Calls Manually)

    Receiving Faxes Receiving Faxes TEL mode (answering all calls manually) If the AUTO ANSWER light is on, turn it off by pressing AUTO ANSWER Display: TEL MODE When the unit rings, lift the handset to answer the call. When: — document reception is required, —...

  • Page 71: Fax Only Mode (All Calls Are Received As Faxes)

    When the unit answers the call, fax communication is attempted with the other fax machine even if someone is trying to call you. If you have a telephone line just for receiving faxes, we recommend the following setup.
  • Page 72 Receiving Faxes For KX-FP101 FAX ONLY mode ring count This setting determines the number of rings before the unit answers a call in the FAX ONLY mode. You can choose from 2 to 9 rings. Helpful hints: To answer a call before the unit does, increase the number of rings. If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming if your unit answered or not.
  • Page 73 Only a fax machine is connected. Example: One telephone line is used for voice calls and a separate telephone line for faxes. If someone sends a fax to Line 2, the fax machine will ring. Receiving Faxes AUTO ANSWER TAD/FAX ON...
  • Page 74 Receiving Faxes Receiving Faxes For KX-FP121/KX-FM131 FAX ONLY mode ring count This setting determines the number of rings before the unit answers a call in the FAX ONLY mode. You can choose from 2 to 9 rings. Helpful hints: To answer a call before the unit does, increase the number of rings. If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming if your unit answered or not.

  • Page 75: Distinctive Ring Service (Ring Pattern Detection Feature)

    Distinctive Ring service (ring pattern detection feature) This feature is only for use if you subscribe to a Distinctive Ring service from your telephone company. For more information on the availability of this service, please contact your telephone company before setting this feature on your unit. The distinctive ring service gives you an additional phone number on a single telephone line, with a different ringing pattern.

  • Page 76: Tel/Fax Mode (Receiving Voice Calls With Rings And Fax Calls Without Rings When You Are Near The Unit)

    Use this mode when you are always near the unit and want the fax machine to detect faxes without ringing. When a call is received, the unit will work as follows. If you have an extension telephone connected, see next page.
  • Page 77 For KX-FP101: If you absolutely must use another phone on the same phone line, you can disengage the TEL/FAX mode on a call by call basic by pressing communicating. Once the fax machine has activated, the only way to turn it off is by pressing For KX-FP121/KX-FM131: See the instructions below. The following message...
  • Page 78 TEL/FAX MODE We recommend the following setup. AUTO ANSWER FAX ON START/SET/COPY Note: To return to the FAX ONLY mode, select “FAX ONLY” in step 4. Only a fax machine is connected and you are always near the fax machine. MENU...
  • Page 79 If the AUTO ANSWER light is off, turn it on by pressing AUTO ANSWER Display: TEL/FAX MODE The unit will play the TEL/FAX greeting message. We recommend the following setup. Receiving Faxes AUTO ANSWER TAD/FAX ON Only a fax machine is connected and you are always near the fax machine.
  • Page 80 Receiving Faxes TEL/FAX delayed ring count This setting determines the number of times the extension telephone rings in the TEL/FAX mode. You can choose from 2 to 9 rings. This setting does not need to be changed if an extension telephone is not connected. Press MENU Display:...

  • Page 81: Extension Telephone

    Extension telephone If you connect an extension telephone to the same line, you can receive fax documents using the extension telephone. You do not have to press Important: Use a touch tone telephone as the extension telephone and enter the fax activation code firmly. When the extension telephone rings, lift the handset of the extension telephone.

  • Page 82: Other Size Documents

    Receiving Faxes Other size documents When the size of the document sent by the other party is as large as, or larger than the recording paper, the unit can reduce each page of the document and print it out on the recording paper by programming a suitable reduction rate.

  • Page 83: Memory Reception Alert

    If you use the Multi-Function software (PANA LINK), follow the instructions on PANA LINK Software Guide (KX-FM131 only). Fax machine Wall jack Note: Set the TEL mode on the fax machine. The device which has the shortest ring count will answer a call first. Confirm the ring count for each device. Receiving Faxes START/SET/COPY Computer...

  • Page 84: Friendly Reception

    Receiving Faxes Friendly reception The friendly reception feature allows you to receive fax document automatically without pressing START/SET/COPY (p. 70). When this feature is deactivated, you have to press you answer a fax call. MENU Press Display: 1.SYSTEM SET UP Press , then FRIENDLY RCV...

  • Page 85: Auto Disconnection (Kx-Fp101 Only)

    Auto disconnection (KX-FP101 only) This feature allows you to answer a call with the extension telephone during the silent fax recognition rings in the TEL/FAX mode (p. 80). When you lift the handset of the extension telephone and enter code) while the ring back tone is heard, the unit will be disconnected and you can talk with the other party. Important: This code should be different from the fax activation code (p.

  • Page 86: Pager Call

    Receiving Faxes Pager call For KX-FP101 This feature allows your unit to call your pager when your unit receives a fax document. MENU Press Display: 1.SYSTEM SET UP Press , then FAX PAGER CALL Press START/SET/COPY MODE=OFF Press to select “ON”. MODE=ON If this feature is not required, select “OFF”.
  • Page 87 For KX-FP121/KX-FM131 This feature allows your unit to call your pager when your unit receives a fax document and/or incoming voice message. Press MENU Display: 1.SYSTEM SET UP Press , then PAGER CALL Press START/SET/COPY MODE=OFF Press to select “ON”. MODE=ON If this feature is not required, select “OFF”.

  • Page 88: Film Detection

    Receiving Faxes Film detection If this feature is activated, the display will show the following message when the remaining film will only print about 10 A4 size documents. Display: FILM NEAR EMPTY If you are using regular film cartridge with 100 m roll (p. 15) when the above message is displayed, the unit will also print a report.

  • Page 89: Receive Polling (Retrieving A Fax Placed On Another Party's Machine)

    Receive polling (retrieving a fax placed on another party’s machine) This feature allows you to retrieve a document from another compatible machine. Therefore, you pay for the call, saving the sending party the call charge. Make sure that no documents are fed into your unit and that the other party’s machine is ready for your call. Press MENU four times.

  • Page 90: Copying

    Copying Making a copy The unit can make single or multiple copies (up to 99). Any transmittable document (p. 54) can be copied. Open the document feeder tray. Adjust the width of the document guides to the size of the document. Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.
  • Page 91 Choosing an enlargement /reduction rate The unit can make enlarged or reduced copies of a document. To enlarge a document: Select “200%” or “150%” by rotating the document and print it on two pages. See the examples below. Sample of an enlarged copy: 200% example Original document Enlarged copy...

  • Page 92: Setup

    (using the built-in answering device and receiving voice and fax calls automatically) When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device. If a fax call is detected, the unit will automatically receive faxes.

  • Page 93: Greeting

    Pre-recorded greeting messages The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will be played to the caller. When the unit is ready to receive voice and fax calls: When you record your own greeting message (p. 94): Note: If you erase your own greeting message, the pre-recorded greeting message above will be played automatically.

  • Page 94: Recording Your Own Greeting Messages

    Greeting (KX-FP121/KX-FM131 only) Recording your own greeting messages The recording time is limited to 16 seconds for the TEL/FAX greeting message. Record your message within 12 seconds for best performance. You can choose either 16 seconds or 60 seconds of recording time for the TAD/FAX greeting message (p. 96). Suggested messages TAD/FAX greeting message TEL/FAX greeting message...

  • Page 95: Checking Your Own Recorded Greeting Messages

    Checking your own recorded greeting messages To check your TAD/FAX greeting message 1. Select “TAD/FAX” in step 4 of feature setting #77 (p. 73). 2. If the AUTO ANSWER light is off, turn it on by pressing AUTO ANSWER If the AUTO ANSWER light is on, turn it off once then on again.

  • Page 96: Recording Time For The Tad/Fax Greeting Message

    Greeting (KX-FP121/KX-FM131 only) Recording time for the TAD/FAX greeting message You can choose either 16 seconds or 60 seconds of recording time. MENU Press Display: 1.SYSTEM SET UP Press , then GREETING TIME Press START/SET/COPY MODE=16s Press to select the desired setting. Press START/SET/COPY SETUP ITEM [...

  • Page 97: Playing Messages

    Playing Messages Listening to recorded messages When the unit has recorded new voice messages; — the PLAY MESSAGES indicator will flash, — the call counter will show the total number of recorded messages, and — slow beeps will sound if message alert (p. 110) is set to “ON”. When the PLAY MESSAGES indicator flashes Press...

  • Page 98: Erasing Recorded Messages

    Playing Messages Erasing recorded messages Erase unnecessary messages to prevent memory from becoming full. Erasing a specific message Press while listening to the message you want ERASE to erase. Display: MESSAGE ERASED Erasing all the messages 1. Press after listening to all of the messages. ERASE Display: 1.ALL MESSAGES...

  • Page 99: Functions While Playing A Message (Repeating, Skipping And Stopping)

    Playing Messages Functions while playing a message (repeating, skipping and stopping) Repeating a message Rotate EASY DIAL one click to the left while listening to the message you want to repeat. If you rotate EASY DIAL to the left within 5 seconds of the beginning of the message, the previous message will be played.

  • Page 100: Recording

    Recording (KX-FP121/KX-FM131 only) Memo message (leaving a message for others or yourself) To leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later, either directly or remotely. Press RECORD Display: 1.MEMO MESSAGE...

  • Page 101: Remote Operation

    Remote Operation Operating from a remote location The following operations can be performed from a remote location using a touch tone telephone. Program the remote operation ID (p. 102) and set the unit to the TAD/FAX mode before going out (p. 92). Dial Key Remote command Skips the greeting message...

  • Page 102: Setting The Remote Operation Id

    Remote Operation Setting the remote operation ID The remote operation ID is used to access the answering device. Choose any 3-digit number except a number using digits 0 or 7. Important: This code should be different from Fax activation code (p. 81). MENU Press Display:...

  • Page 103: From A Remote Touch Tone Telephone

    Remote Operation From a remote touch tone telephone Listening to recorded messages Call your unit. Enter the remote operation ID during the TAD/FAX greeting playback. The voice guide will tell you the number of new recorded messages and they will be played automatically.

  • Page 104: Erasing All Messages

    Remote Operation Erasing incoming messages from memory Erasing a specific message Press while listening to the message you want to erase. A long beep and the voice guide will be heard. The unit will then continue with the next message. Erasing all messages Press to erase all messages.
  • Page 105 Remote Operation Skipping the greeting message Press during the greeting message playback. The unit will skip the rest of the greeting message. Turning the message transfer on or off You must pre-program a transfer telephone number (p. 106) before using this feature. Press to turn ON the message transfer.

  • Page 106: Transferring Recorded Messages To Another Telephone

    Options (KX-FP121/KX-FM131 only) Transferring recorded messages to another telephone This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded. Program the transfer telephone number first. When an incoming message is recorded in your unit, the message will be transferred.
  • Page 107 Setting message transfer Press MENU Display: 1.SYSTEM SET UP Press , then MESSAGE TRANS. Press START/SET/COPY MODE=OFF Press to select “ON”. If this feature is not required, select “OFF”. Press START/SET/COPY NO.= Enter the transfer telephone number. Example: NO.=3331111 Press START/SET/COPY SETUP ITEM [ Press...
  • Page 108 Options (KX-FP121/KX-FM131 only) Recording a message transfer greeting message The recording time is limited to 16 seconds. Record your message within 12 seconds for best performance. Suggested message “This is a transferred message from (your name, business and/or telephone number). Please enter your remote ID for remote operation.”...

  • Page 109: Ring Count In The Tad/Fax Mode

    Ring count in the TAD/FAX mode This feature determines the number of rings before the unit answers a call in the TAD/FAX mode. You can choose from 2, 3, 4, 5, 6, 7, 8, 9, TOLL SAVER and RINGER OFF. TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are any new voice messages.

  • Page 110: Incoming Message Recording Time

    Options (KX-FP121/KX-FM131 only) Incoming message recording time You can choose from two recording times for an incoming message. VOX (unlimited): The unit will record an incoming message as long as the caller talks (pre-selected setting). 1 MIN (1 minute): The unit will record each incoming message up to 1 minute. Press MENU Display:...

  • Page 111: Recording Time Alert (Beeps When Memory Is Almost Full)

    Recording time alert (beeps when memory is almost full) When there is less than 60 seconds of recording time for incoming messages, the unit will alert the user with slow beeps. Press MENU Display: 1.SYSTEM SET UP Press , then REC.

  • Page 112: Reports

    The document was not fed into the unit properly. Reinsert the document and try again. — The other party’s fax machine was busy or ran out of recording paper. Try again. The document was not fed properly. Reinsert the document and try again.
  • Page 113 Press There is something wrong with the modem circuit. Contact our service personnel. MODEM ERROR The other party’s fax machine is busy or has run out of recording paper. Try NO FAX REPLY again. A recording paper jam occurred under the film cartridge. Clear the jammed PAPER JAMMED paper (p.

  • Page 114: When A Function Does Not Work, Check Here Before Requesting Help

    Error Messages / Operations The following will be shown on the KX-FP121/KX-FM131 only. Display message There is no room left in memory to record a voice message. Erase some or all MESSAGE FULL of the messages (p. 98, 104). (KX-FM131 only) The fax function cannot be operated by the PC.

  • Page 115: Fax – Sending

    A black line appears on the received document. Cause & Remedy The other party’s fax machine is busy or has run out of paper. Try again. The other party’s machine is not a facsimile. Check with the other party.

  • Page 116: Receive Mode

    Operations Receive mode Problem I cannot select the desired receive mode. Copying Problem The unit does not make a copy. A dirty pattern or a black line appears on the copied document. The copied image is distorted. The printing quality is poor. The printing is faint.

  • Page 117: If A Power Failure Occurs

    If a power failure occurs The unit will not function. Fax transmission and reception will be interrupted. If delayed transmission is programmed and the start time has passed during a power failure, transmission will be attempted soon after power is restored. If fax document is stored in memory, they will be lost.

  • Page 118: Recording Paper Jams

    Jams Recording paper jams If the unit does not eject any recording paper during reception or copying, the recording paper has jammed. Remove the jammed paper. When paper has jammed under the film cartridge The display will show the following message. Display: PAPER JAMMED Remove the jammed paper as follows.
  • Page 119 When paper has jammed near the recording paper entrance The display will show the following message. Display: CHECK PAPER PRESS START Remove the jammed paper as follows. Pull the tension bar forward and hold open while pulling out the jammed recording paper from the recording paper entrance.

  • Page 120: Sending Document Jams

    Jams Sending document jams If the unit does not release the document during feeding, remove the jammed document. Open the cover by pressing the cover open button. Remove the jammed document carefully. Close the cover securely by pushing down on the dotted area at both ends.

  • Page 121: Sending Document Does Not Feed, Or Multi-Feeds

    Sending document does not feed, or multi-feeds If no feeding or multiple feeding occurs frequently, adjust the feeder pressure. Open the cover by pressing the cover open button. Shift the position of the green lever by using an instrument with a pointed end, such as a paper clip.

  • Page 122: How Much Film You Have Left

    Ink Film How much film you have left To check the amount of remaining film, proceed as follows. The display indicates the approximate amount of remaining film. Display: FILM FILM MENU Press Display: 1.SYSTEM SET UP Press , then FILM REMAIN Press START/SET/COPY Example:...

  • Page 123: Replacing The Film Or Film Cartridge

    Replacing the film or film cartridge When the unit detects the end of the film, the following message will be displayed. Display: FILM NEAR EMPTY FILM EMPTY The following is available for replacement: KX-FA137A: Film cartridge Replacement film (KX-FA136A) can be installed in the cartridge after initial usage. To order, see page 15.
  • Page 124 Ink Film Changing the film (KX-FA136A) Open the cover by pressing the cover open button. Remove the film cartridge. Unlock the four gears by ( ) pulling the top side gears (blue and green gears) forward and ( lifting up the bottom side gears (green gears). Remove the used film.
  • Page 125 Insert the three green gears into the remaining cores of the new film. Insert the film into the cartridge so that the blue gear matches the “BLUE” on the cartridge. The shiny side should be facing up. Lock the four gears of the film by ( back the top side gears and ( bottom side gears until they lock into place.

  • Page 126: Document Feeder

    Cleaning Document feeder If misfeeding occurs frequently or if dirty patterns or black bands appear on a copied or transmitted document, clean the document feeder. Disconnect the power cord and the telephone line cord. Open the cover by pressing the cover open button. Clean the document feeder rollers, sub roller and rubber flap with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly.

  • Page 127: Printing The Feature Settings, Telephone Numbers

    Printing the feature settings, telephone numbers, journal, printer test list, broadcast list and Caller ID list You can print out the following report and lists. Feature list: provides you with the current settings of the basic and advanced programming features (p.

  • Page 128: Fax Voice Guidance (Kx-Fp121/Kx-Fm131 Only)

    Fax Voice Guidance Fax voice guidance (KX-FP121/KX-FM131 only) You will hear the following voice guidance if this feature is set to on. Fax transmission start: Start transmission. Fax transmission result: Transmission is complete. Transmission has failed. Transmission has been interrupted. If friendly reception (p.

  • Page 129: Original Mode

    Original mode Use this feature when you need to transmit or copy a document with faint or dark writing. The following choices are available: NORMAL: Used for a document with normal writing (Pre-selected setting). LIGHT: Used for a document with faint writing. DARKER: Used for a document with dark writing.

  • Page 130: Changing The Display Contrast

    Display Contrast / Reset Changing the display contrast Use this feature to adjust the display contrast. NORMAL: (Pre-selected setting) DARKER: Used when the display contrast is too light. Press MENU Display: 1.SYSTEM SET UP Press , then LCD CONTRAST Press START/SET/COPY MODE=NORMAL Press...

  • Page 131: Technical Data About This Product

    Technical data about this product Applicable Lines: Public Switched Telephone Network Document Size: Max. 216 mm in width Max. 600 mm in length Effective Scanning Width: 208 mm Recording Paper Size: A4: 210 mm Effective Printing Width: 202 mm Transmission Time*: KX-FP101: KX-FP121/KX-FM131: Approx.

  • Page 132: Important Information

    Important Information Important information Instructions to customer Installation Attached to this apparatus is an approval label. This label is evidence that it is a “Permitted Attachment” which has been authorised to be connected to your telephone service. Conditions relating to connection and operation of this Permitted Attachment are contained in Telecommunications General By-Law 220 (5).

  • Page 133: Index

    Index A4 paper guides ....24 Accessories ..... . 15 Advanced features .
  • Page 134 Index NAME/TEL NO. key ....42 One-Touch Dial (Making a voice call) ... . .39 (Sending faxes) ....51 (Storing) .

  • Page 135: Summary Of User Programmable Features

    Summary of user programmable features For KX-FP101 Basic features Code Feature & Display Setting the date and time SET DATE & TIME Setting your logo YOUR LOGO Setting your facsimile telephone number YOUR FAX NO. Printing the sending report SENDING REPORT Setting the ring count in the FAX ONLY mode FAX RING COUNT...
  • Page 136 Features Summary Code Feature & Display Setting the silent fax recognition ring count SILENT FAX RING Setting the Distinctive Ring pattern RING DETECTION Receiving other sizes of documents RCV REDUCTION Changing the display contrast LCD CONTRAST Changing the fax activation code FAX ACTIVATION Setting the memory reception alert RECEIVE ALERT...
  • Page 137 For KX-FP121/KX-FM131 Basic features Code Feature & Display Setting the date and time SET DATE & TIME Setting your logo YOUR LOGO Setting your facsimile telephone number YOUR FAX NO. Printing the sending report SENDING REPORT Setting the ring count in the TAD/FAX mode TAD RING COUNT Setting the ring count in the FAX ONLY...
  • Page 138 Features Summary For KX-FP121/KX-FM131 Advanced features Code Feature & Display Setting the journal report to print automatically AUTO JOURNAL Sending documents overseas OVERSEAS MODE Sending a fax at a specified time DELAYED SEND Setting the Caller ID list to print automatically AUTO CALL.
  • Page 139 Code Feature & Display Setting the fax voice guidance FAX GUIDANCE Setting the recording time for the TAD/FAX greeting message GREETING TIME Setting the original mode ORIGINAL Setting the message transfer call MESSAGE TRANS. Recording the message transfer greeting message TRNS-GREETING Setting the incoming message monitor ICM MONITOR...
  • Page 140 Enclose a copy of your purchase receipt as proof of date of purchase. Send or bring the product to Panasonic Authorised Service Centre. Warranty does not include any freight to and from the user or insurance so please arrange this yourself.

This manual is also suitable for:

Kx-fp121alKx-fp101al

Table of Contents