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MODEL
FO-90
FACSIMILE
OPERATION MANUAL
1. Installation
2. Using the Answering Machine
3. Sending Documents
4. Receiving Documents
5. Making Copies
6. Making Telephone Calls
7. Special Functions
8. Printing Lists
9. Maintenance
10. Troubleshooting
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

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Table of Contents
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Summary of Contents for Sharp FO-90

  • Page 1 MODEL FO-90 FACSIMILE OPERATION MANUAL 1. Installation 2. Using the Answering Machine 3. Sending Documents 4. Receiving Documents 5. Making Copies 6. Making Telephone Calls 7. Special Functions 8. Printing Lists 9. Maintenance 10. Troubleshooting...
  • Page 2: Quick Reference Guide

    Quick Reference Guide Entering Your Name and Setting the Date and Time Number FUNCTION 1. Press: FUNCTION 1. Press: Display shows: DATE & TIME SET Display shows: OWN NUMBER SET 2. Press: START/ MEMORY 2. Press: START/ MEMORY 3. Enter two digits for the day (01 to 31). 3.
  • Page 3: Sending Faxes

    Quick Reference Guide Sending Faxes FAX mode: The fax machine automatically answers on the set number of rings and receives the incoming document. Place your document TEL mode: (up to 5 pages) face down in the document feeder. Beep START/ MEMORY Normal Dialling SPEAKER...
  • Page 4: Introduction

    5 pages max. (20 lb paper) feeder 64 levels Halftone (grayscale) Note: This fascismile machine is Year 2000 compliant. *Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode, excluding time for protocol signals (i.e., ITU-T phase C time only).
  • Page 5 16-digit LCD display Display Compression scheme MR, MH, Sharp (H2) Applicable telephone line Public switched telephone network ITU-T (CCITT) G3 mode Compatibility Input document size Automatic feeding: Width: 148 to 216 mm Length: 140 to 297 mm Manual feeding: Width: 148 to 216 mm Length: 140 to 600 mm 210 mm max.
  • Page 6: Important Safety Information

    As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.
  • Page 7 • Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative. •...
  • Page 8: Table Of Contents

    Table of Contents Quick Reference Guide ......1 Introduction ........3 Important safety information .
  • Page 9 Table of Contents 4. Receiving Documents ......79 Using TEL/FAX Mode ....... . . 79 Using FAX Mode .
  • Page 10: Installation

    1. Installation Unpacking Checklist Before setting up, If any are missing, make sure you have contact your dealer or all of the following retailer. items. Original document support Handset Operation manual Handset lead Fax paper Telephone (Sample roll) line cord Paper roll Paper shaft shims...
  • Page 11: A Look At The Operation Panel

    A Look at the Operation Panel A Look at the Operation Panel RECEPTION MODE FUNCTION RESOLUTION TEL FAX DOWN VOLUME A.M. TEL/FAX A.M. SPEED REC/MEMO REPEAT PLAY/SKIP DIAL DELETE STOP SPEED DIAL VOLUME REDIAL POLL COPY/HELP STOP REDIAL HOLD/ PQRS WXYZ FUNCTION SEARCH...
  • Page 12 A Look at the Operation Panel FUNCTION key Press this key to select various special functions. VOLUME key Press this key to adjust the volume of the speaker when the SPEAKER key has been pressed, the volume of the ringer at all other times.
  • Page 13 A Look at the Operation Panel SPEAKER key Press this key to listen to the line and fax tones through the speaker when faxing a document. Note: This is not a speakerphone. You must pick up the handset to talk with the other party. HOLD/SEARCH key Press this key to search for an auto-dial number, or, during a phone conversation, press this key to put the other party on hold.
  • Page 14: Connections

    Connections Connections Points to keep in mind when setting up Do not place the machine in Do not place the machine near direct sunlight. heaters or air conditioners. Keep dust away from the Keep the area around the machine. machine clear. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper...
  • Page 15 Connections Connecting the Handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset cord are identical, so they will go into either socket. Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine! Use the handset to...
  • Page 16 Connections Removing the packing paper Grasp the finger hold and open the operation panel. Flip up the front paper guide. Note: Do not peel off or bend this strip of film. Remove the packing paper. Flip down the front paper guide and then close the operation panel...
  • Page 17 Connections Connecting the power cord Plug the power cord into a 220-240 V, 50/60 Hz, grounded AC outlet. Caution: The mains outlet (socket-outlet) should be installed near the equipment and be easily accessable. The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.
  • Page 18 Connections Connecting the telephone line cord Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket. Note: The fax machine is set for tone dialling. If you are on a pulse dial line, you must set the fax machine for pulse dialling.
  • Page 19 Connections Attaching the original document support Attach the original document support as shown below. Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET socket on the fax. Remove the seal covering the TEL. SET socket. Connect the extension phone line to the TEL.
  • Page 20: Loading The Thermal Paper

    Loading the Thermal Paper Loading the Thermal Paper The fax machine’s print Your fax machine prints head creates text and incoming faxes on a images by applying heat special kind of paper to the thermal paper. called thermal paper. Grasp the finger hold as shown and pull up to open the operation panel.
  • Page 21 If you are loading paper that is 210 mm in width, place the paper roll shims on each side of the paper compartment. (Note that Sharp recommended paper, including the initial roll, is 216 mm in width.). • The ribbed side of the shims should face in (toward each other).
  • Page 22 Loading the Thermal Paper Insert the leading edge of the paper into the slot as shown. Continue to push the paper through the slot until it comes out the opening in the front of the machine. Make sure the paper comes out straight, and then flip down the paper guide.
  • Page 23 To assure a long life for your fax and obtain the best reproduction quality, we recommend that you use the following Sharp thermal paper, which is available from your dealer or retailer: FO-20PRw THERMAL PAPER (30 m roll) The use of any other paper may result in poor copy quality and excessive build-up of residue on the head.
  • Page 24: Entering Your Name And Fax Number

    Entering Your Name and Fax Number Entering Your Name and Fax Number Before you can begin using Once you enter this your fax machine, you must information, it will enter your name and fax automatically appear at the (telephone) number. You top of each fax page you also need to set the date send.
  • Page 25 Entering Your Name and Fax Number Press the # key twice. The display will show: OWN NUMBER SET Press the START/MEMORY key. START/ The display will show: MEMORY ENTER FAX # Enter your fax number by pressing the number keys (max. of 20 digits). •...
  • Page 26 Up to 24 characters can be entered. SPEAKER Example: SHARP = 77777 444 22 7777 SPACE = ♦ To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter.
  • Page 27 Entering Your Name and Fax Number Press the START/MEMORY key. START/ The display will show: MEMORY DATE & TIME SET Press the STOP key to return to the STOP date and time display.
  • Page 28: Setting The Date And Time

    Setting the Date and Time Setting the Date and Time The date and time appear in the display and reports, and are printed at the top of every page you transmit. Set the date and time by pressing the keys on the operation panel as shown below.
  • Page 29 Setting the Date and Time Press the START/MEMORY key. START/ • The currently set date will appear in MEMORY the display. Enter a two-digit number for the day (“01” to “31”). Example: the 5th Enter a two-digit number for the month (“01”...
  • Page 30 Setting the Date and Time Press the START/MEMORY key to start the clock. START/ MEMORY Press the STOP key to return to the STOP date and time display. Note: This fax machine is Year 2000 compliant.
  • Page 31: Setting The Reception Mode

    Setting the Reception Mode Setting the Reception Mode Your fax machine has four modes for receiving incoming calls and faxes: TEL mode: Select this mode when you want to receive both phone calls and faxes on the fax machine. All calls, including faxes, must be answered by picking up the fax machine’s handset.
  • Page 32 Setting the Reception Mode Setting the reception mode Make sure the document feeder is empty. document Press the RESOLUTION/ RECEPTION MODE key until the arrow in the display points to the desired mode. TEL/FAX A.M. SPEED REC/MEMO REPEAT PLAY/SKIP DELETE DIAL VOLUME REDIAL...
  • Page 33: Volume Adjustment

    Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and the ringer using the VOLUME key. VOLUME key TEL/FAX A.M. SPEED REC/MEMO REPEAT PLAY/SKIP DELETE DIAL VOLUME REDIAL POLL STOP HOLD/ PQRS WXYZ FUNCTION SEARCH RESOLUTION/ COPY/ RECEPTION MODE START/ SPEAKER...
  • Page 34 Volume Adjustment Ringer Press the VOLUME key to select the desired volume. (Make sure the SPEAKER key has not been pressed VOLUME and the handset is not lifted.) The display will show: RINGER: MIDDLE RINGER: HIGH RINGER OFF: OK? RINGER: LOW If you want to turn off the ringer, continue to press the VOLUME key until RINGER : OFF OK? appears in...
  • Page 35: Using The Answering Machine

    2. Using the Answering Machine The FO-90's built-in answering machine allows you to receive both voice messages and fax transmissions while you are out. To use the answering machine, record an outgoing message and then set the reception mode to A.M.
  • Page 36 Recording an Outgoing Message Press the START/MEMORY key. START/ MEMORY Press 1 to select GENERAL. (If you GENERAL TRANSFER are recording a message for the Transfer function explained later in this chapter, press 2 for TRANSFER.) Pick up the handset, press the START/MEMORY key, and speak into the handset.
  • Page 37 Recording an Outgoing Message To listen to or erase an outgoing message To listen to or erase an outgoing message, follow Steps 1 through 4 of the above procedure to select the message, and then press the PLAY/ SKIP key to listen to it, or the DELETE key to erase it. To return to the date and time display, press the STOP key twice.
  • Page 38: Operating The Answering Machine

    TEL/FAX A.M. recorded. When the reception mode is set to A.M., the FO-90 will answer incoming calls after two rings if it has received at least one incoming message, or after four rings if no messages have been received. (For more information, see Toll Saver in Remote Operations in this chapter.)
  • Page 39 Operating the Answering Machine Listening to received messages When you return, the display will show the number of messages recorded. Listen to the messages as follows: Press the PLAY/SKIP key. • If you only want to listen to new PLAY/SKIP messages (messages not previously listened to), continue to hold the PLAY/SKIP key down for at least...
  • Page 40 Using the REC/MEMO key You can use the REC/MEMO key to record telephone conversations and messages for other users of the FO-90. These will be played back together with any incoming messages when the PLAY/SKIP key is pressed.
  • Page 41 Operating the Answering Machine Date and time of ICMs You can check the date and time of your received messages by pressing the panel keys as shown below. ♦ The dates and times are also shown in the Message List, which can be printed out as described in Chapter 8.
  • Page 42: Optional Answering Machine Settings

    Optional Answering Machine Settings Optional Answering Machine Settings Setting ICM time Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message.
  • Page 43 ♦ Automatic fax reception NO: The FO-90 will answer after 20 rings, after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the FO-90 from a remote location, you can wait until it answers, listen to your messages, and then erase them (see Remote Operations in this chapter).
  • Page 44 Optional Answering Machine Settings OGM only mode If needed, you can turn off recording of incoming messages. In this case, your outgoing message will play, but callers will not be able to leave a message. (The machine will still receive faxes sent by automatic dialling.) Press these keys: FUNCTION...
  • Page 45: Transfer Function

    You can also perform any of the remote operations described in Remote Operations later in this chapter. Note: When you hang up after a transfer call, the FO-90 will not immedi- ately resume normal operation. If you want the FO-90 to accept calls immediately after a transfer call, enter "*"...
  • Page 46 Transfer Function Press the START/MEMORY key. START/ MEMORY Enter a transfer number (max. of 32 digits including pauses) by pressing the number keys. (Example) • To insert a pause between any two digits of the number, press the REDIAL key. Press the START/MEMORY key STOP and then the STOP key.
  • Page 47 Transfer Function Turning the Transfer function on and off Press these keys: FUNCTION The display will show: A.M. SETTINGS Press these keys: The display will show: TRANSFER FUNC Press 1 to turn the Transfer function on, or 2 to turn it off. STOP Press the STOP key.
  • Page 48: Override Ringing

    This function allows selected callers using a tone dial telephone to override the answering machine's outgoing message and cause the FO-90 to make a special ringing sound, alerting you that they are calling. This is useful when you are near the machine but only want to talk with certain callers, taking all other calls on the answering machine.
  • Page 49 Overriding the answering machine Your callers should follow the steps below to override the answering machine. Your caller calls the FO-90 from a tone dial telephone. When the outgoing message begins, they should press the "#" key on their telephone.
  • Page 50: Remote Operations

    Remote Operations Remote Operations You can call the FO-90 from any tone dial telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings. Remote code number To perform remote operations, you must first program a remote code number.
  • Page 51 Remote Operations Toll Saver When you call the FO-90 to listen to your messages, it will answer after two rings if it has received at least one message, or after four rings if it has not received any messages. This allows you to save money on telephone charges, particularly if you are calling long distance.
  • Page 52 Retrieving your messages Note: You can also access the FO-90 for remote operation when the reception mode is set to FAX or TEL/FAX. In this case, call the FO-90, press the "#" key immediately after it answers, or during pseudo ringing in TEL/FAX mode (before you hear the fax tone in either case), and then continue from Step 2 below.
  • Page 53 Remote Operations While the messages are playing, you can do any of the following: • Repeat: To listen to a message a second time, press "2" and "#" on the telephone before that message ends. To move back to the previous message, press "2"...
  • Page 54 FO-90 to resume normal operation immediately, press "*" twice before hanging up (in some cases, particularly when the Transfer function is used, the FO-90 may not accept new calls for one or two minutes after you hang up unless you first press "*" twice).
  • Page 55 Remote Operations Other remote operations After listening to your messages, you can do any of the operations described below by pressing the appropriate keys on the telephone. Note: The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a command, first stop playback by pressing "0"...
  • Page 56 Remote Operations When you hear a short beep, speak into the telephone to record the new message. • The message can be up to 15 seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.
  • Page 57 Recording a "Memo" You can record a "memo" for yourself or other users of the FO-90. The memo will be played back when incoming messages are listened to. Press "*" and "#" on the telephone.
  • Page 58 Remote Operations OGM only mode To turn on OGM only mode, press "1", "1", and "#". (Your outgoing message will play, but callers will not be able to record a message. Faxes sent by automatic dialling will be received). To turn off OGM only mode, press "1", "2", and "#".
  • Page 59: Sending Documents

    3. Sending Documents Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: 216 mm Minimum Maximum...
  • Page 60 Transmittable Documents Note: Letters or graphics on the edges of a document will not be scanned. Letters in the 5 mm shaded area will not be scanned. 4 mm 4 mm 5 mm Other restrictions ♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink.
  • Page 61: Loading The Document

    Loading the Document Loading the Document Up to 5 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦ If you need to send or copy more than 5 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned.
  • Page 62 Loading the Document Adjust the resolution and/or contrast RESOLUTION/ settings (if desired) as explained in RECEPTION MODE the section Resolution and Contrast, then dial the receiving machine as explained in Sending a Fax by Normal Dialing. Removing a document from the feeder If you need to remove a document from the feeder, open the...
  • Page 63 Loading the Document Remove the document. Close the operation panel. • Press down on both front corners of the panel to make sure it clicks into place.
  • Page 64: Adjusting The Resolution And Contrast

    Adjusting the Resolution and Contrast Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. You must adjust the The default resolution settings each time you setting is STANDARD don’t want to use the and the default contrast default settings.
  • Page 65 Adjusting the Resolution and Contrast Load the document(s). • The document must be loaded before the resolution and contrast can be adjusted. Press the RESOLUTION/ RECEPTION MODE key one or more times until the desired resolution and contrast settings STANDARD :AUTO appear in the display.
  • Page 66: Sending A Fax By Normal Dialling

    Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling With Normal Dialling, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys. ♦ If a person answers, you can talk with them through the handset before sending the fax.
  • Page 67 Sending a Fax by Normal Dialling Wait for the connection. Depending on the setting of the receiving machine, you will either hear a Beep facsimile reception tone or the other person will answer. • If the other party answers, ask them to press their Start key (if you pressed the SPEAKER key, pick up the handset to speak with them).
  • Page 68: Sending A Fax By Automatic Dialling

    Sending a Fax by Automatic Dialling Sending a Fax by Automatic Dialling You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number. ♦ To use Automatic Dialling, you must first store the full fax or tele- phone number in your fax machine.
  • Page 69 Sending a Fax by Automatic Dialling Storing fax and telephone numbers for Automatic Dialling Press these keys: FUNCTION The display will alternately show: FAX/TEL # MODE 1=SET,2=CLEAR Press the 1 key to select SET. The display will alternately show: FAX/TEL # SET ENTER SPEED # Enter a two-digit Speed Dial number by pressing the number keys (01 to...
  • Page 70 Step 7.) SPACE = SPEAKER Example: SHARP = 77777 444 22 7777 ♦ To clear a mistake, press the SPEED DIAL key. ♦ To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter.
  • Page 71 Sending a Fax by Automatic Dialling Return to Step 3 to store another STOP number, or press the STOP key to Step 3 or return to the date and time display. Chain Dialling for area and access codes You can also store an area code or access code in a Rapid Key or Speed Dial number.
  • Page 72 Sending a Fax by Automatic Dialling Press the START/MEMORY key. START/ MEMORY Return to Step 3 to clear another STOP number, or press the STOP key to Step 3 or return to the date and time display. Making changes To make changes in a number previously stored, repeat the programming procedure.
  • Page 73 Sending a Fax by Automatic Dialling Rapid Key Dialling If the number you want to dial has been stored for Automatic Dialling as a Speed Dial number from 01 to 05, you can dial it by pressing the corresponding Rapid Key. Load the document(s).
  • Page 74 Sending a Fax by Automatic Dialling Speed Dialling Speed Dialling can be used to dial any number that has been stored for Automatic Dialling. Load the document(s). The display will show: READY TO SEND • Set the resolution and/or contrast if desired.
  • Page 75 Sending a Fax by Automatic Dialling Direct Keypad Dialling You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialling. You can use this method to dial a full number when you don’t need to speak to the other party before faxing.
  • Page 76 Sending a Fax by Automatic Dialling Searching for an auto-dial number If you don’t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial and transmit the loaded document by simply pressing the START/MEMORY key.
  • Page 77 Sending a Fax by Automatic Dialling Press the # key or the * key to scroll through the names (numbers if you pressed 0). Stop when the desired name appears in the display. • If no names have been stored that begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list.
  • Page 78 Sending a Fax by Automatic Dialling Transaction Report The Transaction Report is printed automatically after you send or receive a fax to allow you to check whether the transaction was successful. Your fax machine is set at the factory to print the report only when an error occurs.
  • Page 79 Sending a Fax by Automatic Dialling Explanation of headings The fax number of the other machine involved in the SENDER/ RECEIVER transaction. If this machine does not have an ID function, the communication mode will appear (for example, "G3"). Number of pages transmitted or received. PAGES OK - Transmission/reception was normal.
  • Page 80: Receiving Documents

    4. Receiving Documents Using TEL/FAX Mode Press the RESOLUTION/ RECEPTION MODE key until the arrow in the display points to TEL/FAX. RESOLUTION/ RECEPTION MODE TEL/FAX A.M. When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on two rings. After answering, your fax monitors the line for about five seconds to see if a fax tone is being sent.
  • Page 81: Using Fax Mode

    Using FAX Mode Using FAX Mode To select FAX mode, press the RESOLUTION/ RECEPTION MODE key until the arrow in the display points to FAX. RESOLUTION/ RECEPTION MODE TEL/FAX A.M. When the reception mode is set to FAX, the fax machine will automatically answer all calls on two rings and receive incoming faxes.
  • Page 82 Using FAX Mode Changing the number of rings If desired, you can change the number of rings on which the fax machine answers incoming calls in FAX and FAX/TEL modes. Any number from 2 to 5 can be selected. Press these keys: FUNCTION The display will show: NUMBER OF RINGS...
  • Page 83: Using Tel Reception Mode

    Using TEL Reception Mode Using TEL Reception Mode To select TEL mode, press the RESOLUTION/ RECEPTION MODE key until the arrow in the display points to TEL. RESOLUTION/ RECEPTION MODE A.M. TEL/FAX When the reception mode is set to TEL, you must answer all calls by picking up the fax machine’s handset or an extension phone connected to the same line.
  • Page 84 Using TEL Reception Mode If the other party first speaks with you and then wants to send a fax, press the START/MEMORY key after speaking. (Press your START/ MEMORY key before the sender presses their Start key.) • When RECEIVING appears in the display, hang up.
  • Page 85 Using TEL Reception Mode If the fax doesn't respond, or if the other party first talks to you and then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone). This signals the fax to begin reception.
  • Page 86 Using TEL Reception Mode STOP Press the STOP key to return to the date and time display. Fax Signal Receive Your fax will automatically begin reception if you hear a high-pitched fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax...
  • Page 87: Substitute Reception To Memory

    Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER or PAPER JAMMED.
  • Page 88: Making Copies

    5. Making Copies Your fax machine can also be used to make copies. ♦ You can use this function to make a sample copy of a document before faxing to see if the resolution or contrast needs adjustment. Load the document. The display will show: READY TO SEND •...
  • Page 89: Making Telephone Calls

    6. Making Telephone Calls Your fax machine can be used like a regular telephone to make and receive voice calls. ♦ To make or receive a voice call, the power must be on. Pick up the handset or press the SPEAKER key.
  • Page 90 Making Telephone Calls Chain Dialling After lifting the handset, you can dial any combination of Normal Dialling, Rapid Key Dialling and Speed Dialling numbers. For example, if you have stored an area code or an access code for a special service in a Rapid Key, you can press the Rapid Key for that area code or access code, then dial the remainder of the number by pressing a Rapid Key, pressing number keys, or pressing the SPEED DIAL key and entering a two-digit Speed Dial number.
  • Page 91: Special Functions

    7. Special Functions Caller ID (Requires Subscription to Service) If you subscribe to a caller identification service from your telephone company, you can set your fax machine to display the name and number of the caller while the fax rings. Important: ♦...
  • Page 92 Caller ID Press 1 to turn on Caller ID, or 2 to turn it off. Press the STOP key to return to the STOP date and time display.
  • Page 93 Caller ID How Caller ID operates When you receive a call, the name and phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected.
  • Page 94 Caller ID Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List.
  • Page 95 Caller ID • If you want to make a voice call, pick up the handset or press the SPEAKER key. Dialling will begin automatically. (If you pressed the SPEAKER key, pick up the handset when the other party answers.) Press the STOP key when you have STOP finished viewing the list.
  • Page 96 Caller ID Press 1 to enter a number, or 2 to clear CLEAR a number. (If you pressed 2, go to Step 4.) Enter the phone number, including the area code, by pressing the number keys (max. of 20 digits). Press the START/MEMORY key STOP and then the STOP key.
  • Page 97: Duplex Ringing (Requires Subscription To Service)

    Duplex Ringing Duplex Ringing (Requires Subscription to Service) Important: ♦ Duplex Ringing can only be used by Homefax 2 and Faxline 2 sub- scribers. Do not turn on Duplex Ringing if you are on a normal line, as the fax machine will not operate properly. ♦...
  • Page 98 Duplex Ringing Press “1“(YES) to turn Duplex Ringing on, or “2”(NO) to turn it off. Press the STOP key to return to the STOP date and time display.
  • Page 99: Broadcasting

    Broadcasting Broadcasting This function allows you to send the same document to as many as 10 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location. ♦...
  • Page 100 Broadcasting Press the START/MEMORY key. Transmission will begin. START/ MEMORY • A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code.
  • Page 101: Blocking Reception Of Unwanted Faxes

    Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, enter the fax numbers from which you do not want to receive faxes as shown below.
  • Page 102 Blocking Reception of Unwanted Faxes Entering: Enter a 1-digit number from “1” to “5” with the numeric keys. This number identifies the fax number that you will enter in the next step. (Example) Clearing: Enter the 1-digit number that identifies the fax number you want to clear, and go to Step 6.
  • Page 103: Sending Documents From Memory

    Sending Documents From Memory Sending Documents From Memory With this function, the original document is scanned immediately, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations.
  • Page 104 Sending Documents From Memory Enter the number of the receiving machine using one of the following POLL methods: (Example) • Press a Rapid Key. • Press the SPEED DIAL key and enter a Speed Dial number. • Enter a full telephone number by pressing the number keys.
  • Page 105: Polling (Requesting A Fax Transmission)

    Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission.
  • Page 106 Polling (Requesting a Fax Transmission) Requesting transmission Note: Rapid Dial Keys cannot be used for polling. To dial a Rapid Dial location, press the SPEED DIAL key and then enter the 2-digit number corresponding to the Rapid Key. Dial the fax machine you want to poll using one of the following methods: •...
  • Page 107: Printing Lists

    8. Printing Lists You can print the Telephone Number List showing the fax/telephone numbers you have stored for automatic dialling, and the Anti Junk Number List showing the numbers you are blocking. To print a list, follow the steps below. Press the FUNCTION key and 2.
  • Page 108 Telephone Number List This list shows the fax numbers that have been programmed for automatic dialling. Anti Junk Number List This list shows the numbers from which reception is not allowed.
  • Page 109 Printing Lists A.M. Program List This list shows the settings and codes programmed for the answering machine. Message List This list shows information about the messages currently recorded in the answering machine, including the date and time of recording, the length, and the type (ICM, memo, or 2-way).
  • Page 110: Maintenance

    9. Maintenance Cleaning the scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of your transmitted images and copies. Grasp the finger hold and pull up to open the operation panel. Flip up the green levers on each side of the white roller.
  • Page 111 Maintenance Flip down the green levers on each side of the white roller. Flip up the front paper guide and wipe the roller under it. Flip down the front paper guide. Close the operation panel. • Press down on both front corners of the panel to make sure it clicks into place.
  • Page 112: Troubleshooting

    10. Troubleshooting Problems and Solutions Line error Problem Solution LINE ERROR appears in Try the transaction again. If the error persists, check the display. the following: • Check the connection. The cord from the TEL. LINE socket to the wall socket should be no longer than six feet.
  • Page 113 Problems and Solutions Dialling and transmission problems Problem Solution No dial tone when you • Make sure the handset cord is connected to the pick up the handset. correct socket. See Connecting the handset in Connections in Chapter 1. Dialling is not possible. •...
  • Page 114 Problems and Solutions Reception and copying problems Problem Solution The fax machine doesn’t • Make sure that the reception mode is set to FAX. If receive documents you subscribe to a Duplex Ringing service, make automatically. sure that the Duplex Ringing function is set to the correct ring pattern.
  • Page 115: General Problems

    Problems and Solutions The quality of copies is • Any dirt or material on the scanning glass will poor and/or black spots cause spots to appear on copies and transmitted appear. faxes. Clean the scanning glass as explained in Chapter 9. Reception/copying is •...
  • Page 116: Messages And Signals

    Messages and Signals Messages and Signals Display messages Note: If you have turned on the Caller ID function, see Caller ID in Chapter 7 for display messages related to Caller ID. CHECK PAPER The thermal paper is jammed or isn’t loaded properly. Remove and reload the paper.
  • Page 117 Messages and Signals MEMORY PRINTING The fax is preparing or printing out a document from memory. NO DATA This appears if you attempt to search for an automatic dialling number when none have been stored. NO # STORED You have tried to dial or clear a Rapid Key or Speed Dial number that hasn’t been programmed (a full number hasn’t been assigned to it).
  • Page 118: Audible Signals

    Messages and Signals SEARCH DIAL The HOLD/SEARCH key has been pressed. Press # or * to search for an automatic dialling number, or press the STOP key to return to the date and time display. (See Searching for an auto-dial number in Sending a Fax by Automatic Dialling in Chapter 3.) TOTAL PAGE(S) 01 Number of pages transmitted, received, or copied.
  • Page 119: Clearing Paper Jams

    Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START/MEMORY key. If the document doesn’t feed out, open the operation panel and remove it. Important: Do not try to remove a document without first releasing it as explained below.
  • Page 120 Clearing Paper Jams Flip down the green levers on each side of the white roller. Close the operation panel, making sure it clicks into place. • Press down on both front corners of the panel to make sure it clicks into place.
  • Page 121 Clearing Paper Jams Flip up the front paper guide Press the knob to make sure the front side of the metal guide is down. Remove the paper roll. • Remove any cut pieces of paper from the paper compartment. Cut off the wrinkled part of the paper. Reload the paper.
  • Page 122: Index

    Index Housing, cleaning Anti Junk Fax Anti Junk Number List Jams, clearing Audible signals Auto-dial numbers, storing Letters, entering Line error Caller ID Loading paper Chain Dialing Loading the document Contrast Copies, making Normal Dialing Number of rings in FAX reception mode Date, setting Dial mode Dialing...
  • Page 123 Index Scanning glass, cleaning TEL reception mode Search Dial TEL. LINE jack Sender’s name and number, entering TEL/FAX reception mode Tel/Fax Remote Number Speaker volume Telephone line cord Speed Dialing Telephone Number List Thermal paper Time, setting...
  • Page 124    FUNCTION  FUNCTION    {|} }~€‚ ƒ„   …†„ ‡ „ˆ ƒ„   START/ START/ MEMORY MEMORY  XYZC!  [ "#  !"# 7X\]C!  [  "# • $%&'()*+ , # 8X^]_!`- "# •...
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  • Page 129 • • • • • • •...
  • Page 133 RECEPTION MODE FUNCTION RESOLUTION TEL FAX DOWN VOLUME A.M. TEL/FAX A.M. SPEED REC/MEMO REPEAT PLAY/SKIP DIAL DELETE STOP SPEED DIAL VOLUME REDIAL POLL COPY/HELP STOP REDIAL HOLD/ PQRS WXYZ FUNCTION SEARCH WXYZ PQRS RESOLUTION/ COPY/ HOLD/SEARCH RECEPTION MODE SPEAKER START/ HELP START MEMORY...
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  • Page 140 FUNCTION STOP...
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  • Page 146 TEL/FAX A.M. SPEED REC/MEMO REPEAT PLAY/SKIP DELETE DIAL VOLUME REDIAL POLL STOP HOLD/ PQRS WXYZ FUNCTION SEARCH RESOLUTION/ COPY/ RECEPTION MODE START/ SPEAKER HELP MEMORY FUNCTION...
  • Page 147  START/ MEMORY • • START/ MEMORY...
  • Page 148 SPEAKER SPACE = . / ! " # $ % & ’ ( ) * + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } → ←...
  • Page 149 START/ MEMORY STOP...
  • Page 150 TEL/FAX A.M. SPEED REC/MEMO REPEAT PLAY/SKIP DIAL DELETE VOLUME REDIAL POLL STOP HOLD/ PQRS WXYZ FUNCTION SEARCH RESOLUTION/ COPY/ RECEPTION MODE START/ SPEAKER HELP MEMORY FUNCTION...
  • Page 151 ƒ¸¹ºrÜ» åo fcbWcZ[X[\We yz Z {|$ ¥¦§Œ]Ž”Éヸ ¹º START/ • MEMORY ¶GE¦¹º •#‡ ˆ ½ ‡ ˆ kl-p q ¶GE ‰O  ‡ ˆE ¦ •# ‰ ‡ ˆE Š‰ ‡ ˆE ¦Ÿ ¦ ¦ ‹Š‰ Q€ å faXXm mhbd U kl- r •...
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  • Page 155 ]¼T½ $%&' hn s\dq[X tS$r]¼îïrÂÃ? T½ 6?>e89€<Y TEL/FAX A.M. SPEED REC/MEMO REPEAT PLAY/SKIP DIAL DELETE VOLUME REDIAL POLL STOP HOLD/ PQRS WXYZ FUNCTION SEARCH RESOLUTION/ COPY/ RECEPTION MODE START/ SPEAKER HELP MEMORY åo B=:>C:9LM SPEAKER åŸoöao s\dq[X tS$niê ) T½ VOLUME ¥¦§Œ]¥¦ «2...
  • Page 156 VOLUME START/ MEMORY...
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  • Page 158 ¾ŒŽ~¿¤¥ åo fcbWcZ[X[\We yz Z {|$ START/ MEMORY åo ¹ 3Í¢#Ÿ'#ÄÅ ‚878cb?9ƒ„<5cb7@[8c9…<  ê ÊOÊ h)¾K iƒ‚¡ œMNí ¤¥5Õåo niê ·3Í «/Ê3#œ '' ¢"5åo fcbWcZ[X[\We yz Z { |$5DEv "  Œ ¿¤¥ » ¢ • Ž~ Â Ü ¾ A Q Kœ Œ...
  • Page 159 ¾ŒŽ~¿¤¥ \{ !"# )£ö¯wŒŽ~¿¤¥5ÕåmŒœþÿ› ¤¥ ( ½¤¥ _ í ¦riꤥ5hiåo adbeZfgha ijZkl$n£¤¥5 öåo mXdXcX no$n¯w)&H¹ºrÜ»¥¦§5Õ åo fc\a }~$Õ†‡5hÊ˯wŸ!ŒŽ~¿¤¥Ä Å)…-•¤¥5hŽÑcçÂT¤¥g...
  • Page 160 °±²Á ABC:D |789: ˜hŒŽã5Õåno$Ë<±²Á  åo WXf\dqch\rZWXYXach\r [\mX  RESOLUTION/ ZDEFG$#7½¥¦§Œ ÿ@ RECEPTION MODE  Í8¨8#±²Á 'º»  ]Ô[ŒŽ~¿¤¥#hn • åo fc\a }~$nÕÖÔ[' ÄÅüü¾ŸŒŽ~¿¤¥5h • ÊË£º»ƒ¸P Í8¨8#±²Á  'º» A.M. TEL/FAX ˜£º»ƒ¸P Í8¨8#±²Á ' €£ì º»Ü5ÄÅ /01@ ¤¥ ÂÃir £ ½æŸ| ± ²5 ˜ ± ÄÅ...
  • Page 161 °±²Á \^}"# bD0rÜ5¥¦§Œ]¥¦€Â¾ ¤¥ÉÕùXno¤¥ re¤¥ åo adbeZfgha ij Z kl$ ÄÅhŽ)ep ¤¥#^ãü • e ¤¥'5ÕuWå adbeZfgha PLAY/SKIP ij Z kl$½æQ  ]Ô[¤¥ ˜Ô[{|¤¥Ü5¥¦§Œ]¬ • «Ž”¤¥ ¾¹ºrÜ»ÄÅ 1F£I¤¥5¥¦§Œ] Ž” y0 ¨Ê««Í¹ «#ʤ¥' Ê )]e™|¤¥5Õ˜•¤¥Ô • REPEAT [ý­ãåo 9:=:>?60 & ¤¥ É㤥` • HŒŸ| 5Õ˜...
  • Page 162 °±²Á }"# ˜hý£I ¤¥i5ÕÖ×d¯w5n‹Ž”ÍÎ9€§ <= ¯o§9°±¯wF¤¥5Õ • å mXdXcX no$ DELETE ½æ  Q ¯o²³°±Ž¯wŸ|¤¥5 • Õ˜Ô[¤¥Üåo mXdXcX no$ 56 €‚ƒ€ƒ„ e ‚ …†h‡ WXYZ[X[\ ]^ Z _`]$ rÍ hn  /01@  Š²H¬r¤¥d˜håo adbeZfgha ij Z kl$Ü5r F&ñr ¤¥Ÿ¢Ô[ ¾¤¥)¾¤¥5Õå WXYZ •...
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  • Page 164 i±²Á ƒ¸ EFABC:D,- ‰7 !"# ¶£¨#r±~¿¤¥'Ãr±w˜hH+±²Á Œ ~¿±²Á  ˜Ž¶Ü€ƒ¸Pž{•r±w`a~¿ _ 9 ÄF× ¸ hn ƒ —…-P ( Q© Qö A Q åoØš FUNCTION ¥¦§Œ]¥¦ Í8¨8 « ··¶ Ê O¹« åoØš ¥¦§Œ]¥¦ ¶£¨ 3Ê£03¤ ·¶¨Ê åoóniê) ¶£¨#r±~¿ ¤¥'¾ܻ • ( Q •  Q •...
  • Page 165 i±²Á ƒ¸ Š*ƒ* e789:h‹MN ÄŘhŒŽÜc¾r±~¿¤¥ ÍÎ9€§5±²Á Ê Ë]¾¤¥Æ“Ø;<=Ü5n 0 Í8¨8 /Ͷ¢¸3 #±²Á Ê Â Ž”ÈÉ'ƒ¸—riê±²Á r± H/ ;<£ ƒ¸P 0#'/01@ ˜Âà  iHG5˜ yíid›Ñ£Ä·Ïar±w]˜ H/íã ^¸x ¹Ã5˜h>Ä•J /01@ Ü5hn›I íi5]A¤¥5hi¯w¤¥#Õ„ › ‡Ä° ˆ' ;<£ ƒ¸P Ê«#Ã'£º»=.½ /ÍË# 'º »5ž /01@ ˜1FÓÔ& 0¹¨ #ŒŽ~¿¤¥' <=o5 KÜVW;<£ yƒ¸—5hQhnÄ ·A¤¥¯w¤¥ÍÎ9#Õ„ › ‡Ä°ˆ' ˜Ž¶ã;<£ €ƒ¸P 0#'ÄÅh)ƒ¸P Ê« #Ã'5Õåoƒ±#Änoœ' åoØš FUNCTION...
  • Page 166 i±²Á ƒ¸ ŒŽ „ƒ e !"#htu ÄF×5hné ¾r±~¿¤¥ MN˜Ø;<=o5 Ô[h ŒŽ~¿¤¥5¹r±w|ÊË~¿#±²Á 3 hn£'Á;<&  ' åoØš FUNCTION ¥¦§Œ]¥¦ 0¹¨ 0 ¢ ¨0¤ Ê åo n`ŽºK å  0¹¨ º»5ö é åo fc\a }~$ STOP...
  • Page 167 œMN /01 œMN /01@ ˜{£Ir±~¿¤¥Ü5n¸ ;< hØ»5gh KÄ•J5h³nfgeh r±~ ¿¤¥ ˜h±²Ü5hIÂT¤¥5d]—‹h•r±Pœr ±Õ¼¶G‡~ˆ©h ÄDý‡~ˆíi5±²Á ]Ô[¤¥h}nùX Ä°›iƒ‚¡ Ä ° bD¸Nœr fg½¾ ! ° ± Š²Ü5/01@ ÊË Ÿ œr ifgr ¸ íã¶G ÄÅh /01@ ˜ ± ±5Õ˜ x±² ‡ ˆ#ÄÅh)˜Ô[¤¥Ü¸x±²5Õ^¶G‡ ^ˆ nÕÖÔ[5hi¶G‡ ˆ' ‡~ˆ  œMN5h×^ ¸...
  • Page 168 œMN åo fcbWcZ[X[\We yz Z {|$ START/ MEMORY åo ó ¶Gœ «Õ  #ñò ¶G `an  •' 9kl< ó»G«Õ • ˜  å WXmhbd T$ Õ åo fcbWcZ[X[\We yz Z {|$5 hiåo fc\a }~$ STOP START/ MEMORY "# bD±²Ü5 ]Ô[œ¤¥5—‹h•r±Pœr ±•¤¥...
  • Page 169 œMN ‘|W’FG åoØš FUNCTION ¥¦§Œ]¥¦ Í8¨8 «Ê··¶O¹« åoØš ¥¦§Œ]¥¦ ·3Í «/ Ê3 /¸O£ åo n`œMN5öåo   é åo fc\a }~$ STOP...
  • Page 170 ÀÁÂà JKLM OMNži¸ r±wT5±²5nÀÁ±²Á Œ Ž~¿¤¥5 /01@ ÆŽ ¡ Ö5ž¿hQ˜±ñ r˜h˜"±²Á 5À Ár ¸ r±wŠ²Ü#F r±I±²Á ›'5yMNÂF “”• ÀÁ±²Á 5h r±w ¶G ÀÁD × ˜ ±²Œ  • ¶ €Ã ‡ ˆ )…-OD5Õåo ˜Ž Ü ƒP ÄÅh ƒ±#Äo¦'   Õâ}ÀÁDrÄ° ÄDw« åoØš FUNCTION ¥¦§Œ]¥¦ Í8¨8 «Ê ··¶O¹«...
  • Page 171 ÀÁÂà “”789: h H±wGùXno¤¥nÀÁ±²Á  h H±w'ÁT5±² /01@ ˜ `-Ô[ŒŽ~¿¤¥Ü5r ±wG˜±²Œåo‡~ˆ r±wI¬ÄŸ–5hi • ]ÕÖÔ[ŒŽ~¿¤¥ H±M/˜±²Œåo«/ r¶G ÀÁDr‡~ˆ 9kl< ÄŶGì€ D5r±w • IŒŸ–yÜ5#Å'ט ¶GQâ D  ( Q U ›x  ¡ Ã` hg¢ /01@ ÆŽ "r± ÄÅh˜  QHF5  • cpÔ[ŒŽ~¿¤¥5cr±Mg n~¿...
  • Page 172 Ä° NO hn˜T#±²Œ /01@5Ä·Ô[h ¤¥Ü5h³nØš·H…-£º»ýƒ¸— `a_ ùXÄ°5h×^ƒ¸ÄDyDnâÖüÜƆ weh ¤¥ö…-±²Á ƒ¸— ˜Ž¶ÜÄD€ƒ¸ å ƒ ÄÅh …- 5Õ ± #Äo ¦' åoØš FUNCTION ¥¦§Œ]¥¦ Í8¨8 «Ê ··¶O¹« åoØš ¥¦§Œ]¥¦ 3ʨ0·Ê £0¤Ê 'Áåoó¶G  • 9kl< åo fcbWcZ[X[\We yz Z {|$5 hiåo fc\a }~$ STOP START/ MEMORY...
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  • Page 187 • RESOLUTION/ RECEPTION MODE SPEAKER...
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  • Page 189 SPEED DIAL START/ MEMORY TEL/FAX A.M. SPEED REC/MEMO REPEAT PLAY/SKIP DELETE DIAL VOLUME REDIAL POLL STOP HOLD/ PQRS WXYZ FUNCTION SEARCH RESOLUTION/ COPY/ START/ RECEPTION MODE SPEAKER HELP MEMORY...
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  • Page 197 &' • RESOLUTION/ RECEPTION MODE HOLD/ SEARCH PQRS WXYZ...
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