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Brother DCP-L2500D Basic User's Manual

Brother DCP-L2500D Basic User's Manual

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Table of Contents
Basic User's Guide
DCP-L2500D
DCP-L2520DW
DCP-L2540DN
MFC-L2700DW
Online User's Guide
This Basic User's Guide does not contain all
the information about the machine.
To learn detailed information, read the Online
User's Guide at
solutions.brother.com/manuals

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Summary of Contents for Brother DCP-L2500D

  • Page 1 Basic User's Guide DCP-L2500D DCP-L2520DW DCP-L2540DN MFC-L2700DW Online User's Guide This Basic User's Guide does not contain all the information about the machine. To learn detailed information, read the Online User's Guide at solutions.brother.com/manuals...
  • Page 2 Register your product on-line at http://www.brother.com/html/registration By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: • may serve as confirmation of the purchase date of your product should you lose your receipt;...
  • Page 3 For the Latest Driver Updates Go to your model's Downloads page on the Brother Solutions Center at http://support.brother.com to download drivers. To keep your machine’s performance up-to-date, check there for the latest firmware upgrades.
  • Page 4 4. Step-by-Step Where can I find this manual? ® (Windows Click (Start) > All Programs > Brother > Brother Utilities > Brother MFC-XXXX series > Support > User’s Guides. ® (Windows Tap or click (Brother Utilities) > Brother MFC-XXXX series > Support > User’s Guides.
  • Page 5 Provides several ways to search! Displays related questions for more information Receives regular updates based on customer feedback Since the Brother Solutions Center is updated regularly, this screen shot is subject to change without notice. Where can I find these FAQs? Brother Solutions Center http://support.brother.com...
  • Page 6: Definitions Of Notes

    Definitions of Notes We use the following symbols and conventions throughout this User's Guide: WARNING WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries. CAUTION CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.
  • Page 7: Compilation And Publication Notice

    This manual has been compiled and published to provide the latest product safety information at the time of publication. The information contained in this manual may be subject to change. For the latest manual, visit us at http://support.brother.com. ©2014 Brother Industries, Ltd. All rights reserved.
  • Page 8: Table Of Contents

    Table of Contents Basic User's Guide General Information .................... 1 Control Panel Overview.....................1 Access Brother Utilities....................8 Initial Setup........................9 Set the Date and Time ..................9 Adjust the Ring Volume ...................9 Adjust the Beeper Volume ................9 Adjust the Speaker Volume ................9 Paper Handling ....................11 Load Paper ......................11...
  • Page 9 Save Scanned Documents and Photos to a Folder as a PDF File Using ® ControlCenter4 Advanced Mode (Windows ) ..........29 Scan Using the Scan Button on Your Brother Machine...........30 Scan Using the Scan Button on the Machine ..........30 Fax ........................32 Before Faxing ......................32 Set Your Station ID ..................32...
  • Page 10 Index ........................64 viii...
  • Page 11: General Information

    When the WiFi light is on, your Brother machine is connected to a wireless access point. When the WiFi light blinks, the wireless connection is down, or your machine is in the process...
  • Page 12: Fax Only

    4. Liquid Crystal Display (LCD) Displays messages to help you set up and use the machine. If the machine is in Ready Mode or Fax Mode, the LCD displays: 01/01 12:00 Fax Only a. Date & Time b. Receive Mode When you press COPY, the LCD displays: Stack Copies:01 □□■□□...
  • Page 13 7. Menu buttons Clear Press to delete entered data or cancel the current setting. Menu Press to access the Menu for programming your machine settings. Press to store your machine settings. d or c Press to scroll back or forward through menu selections. a or b •...
  • Page 14 10. Stop/Exit • Press to stop an operation. • Press to exit from a menu. 11. Start • Press to start sending faxes. • Press to start copying. • Press to start scanning documents.
  • Page 15 When the WiFi light is on, your Brother machine is connected to a wireless access point. When the WiFi light blinks, the wireless connection is down, or your machine is in the process...
  • Page 16 5. Liquid Crystal Display (LCD) Displays messages to help you set up and use the machine. If the machine is in Ready Mode or COPY Mode, the LCD displays: Stack Copies:01 □□■□□ 100% Auto a. Type of copy b. Number of copies c.
  • Page 17 • Press to start scanning documents.
  • Page 18: Access Brother Utilities

    Access Brother Utilities Select the operation you want to use. Brother Utilities is an application launcher that offers convenient access to all Brother applications installed on your device. Do one of the following: ® ® • (Windows XP, Windows Vista ®...
  • Page 19: Initial Setup

    Initial Setup Press a or b to display the Ring option, and then press OK. Set the Date and Time Press a or b to display the High, Med, Low, or Off option, and then press OK. Related Models: MFC-L2700DW Press Stop/Exit.
  • Page 20 Press a or b to display the Volume option, and then press OK. Press a or b to display the Speaker option, and then press OK. Press a or b to display the High, Med, Low, or Off option, and then press OK. Press Stop/Exit.
  • Page 21: Paper Handling

    Paper Handling Load Paper Load and Print using the Paper Tray • If the Check Size setting is set to On and you pull the paper tray out of the machine, a message appears on the LCD asking if you want to change the paper size.
  • Page 22: Set The Check Size

    Make sure the paper is below the Set the Check Size maximum paper mark (b b b). Your Brother machine's Check Size setting Overfilling the paper tray will cause causes the machine to display a message paper jams. when you remove the paper tray from the machine, asking if you changed the paper size.
  • Page 23: Change The Paper Type

    Recommended Print Press a or b to display the A4, Letter, Legal, Executive, A5, A5 L, A6, or Media Folio option, and press OK. To get the best print quality, we recommend Press Stop/Exit. using the paper in the table. Paper Type Item Change the Paper Type...
  • Page 24: Using Special Paper

    • that is multipart or carbonless • that is designed for inkjet printing If you use any of the types of paper listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement.
  • Page 25: Print

    ® ® (Windows Paper (Windows Select the print command in your application. Select Brother MFC-XXXX series (where XXXX is the name of your model). Click OK. Complete your print operation. • Select A4 size paper when using the For more information, see the Online automatic 2‑sided printing option.
  • Page 26 Single Sheet of Paper ® (N in 1) (Windows Select the print command in your application. Select Brother MFC-XXXX series (where XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears.
  • Page 27: Printing On Envelopes, Thick Paper, Or Labels

    Printing on Envelopes, (For printing envelopes) Pull down the two green levers, one on the left side Thick Paper, or Labels and one on the right side, to the envelope position as shown in the When the back cover (face-up output tray) is illustration.
  • Page 28 Select the print command in your application. Select Brother MFC-XXXX series (where XXXX is the name of your model), and then click the printing properties or preferences button.
  • Page 29: Printing On Plain Paper, Thin Paper, Recycled Paper, Or Bond Paper Using The Manual Feed Slot

    Printing on Plain Paper, Thin Slide the manual feed slot paper guides to the width of the paper. Paper, Recycled Paper, or Bond Paper using the Manual Feed Slot • Load the paper into the manual feed slot with the printing surface face up. •...
  • Page 30 Select Brother MFC-XXXX series (where XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears. Click the Paper Size drop-down list and select your paper size. Click the Media Type drop-down list and select the type of paper you are using.
  • Page 31: Copy

    Copy Copy a Document Do one of the following: • For MFC models Press (COPY). Make sure you have loaded the correct size paper in the paper tray. Use the dial pad to enter the number of copies you want. Do one of the following: •...
  • Page 32 Option Description • For MFC models To scan the next page, press 1 to select the Yes option, and then place the next page on the scanner glass. Press OK to scan the page. • For DCP models To scan the next page, press a to select the Yes option, and then place the next page on the scanner...
  • Page 33: Copy Settings

    Copy Settings Copy Option To change Copy settings, press the Options button. Menu selections Options Quality Auto Text Photo Receipt Stack/Sort Stack Sort Brightness Increase the brightness to make the text lighter. Decrease the brightness to make the text darker. Contrast Increase the contrast to make an image clearer.
  • Page 34 Menu selections Options Page Layout Off(1 in 1) 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) 2-sided (available only for certain 1sided→2sided L models) 1sided→2sided S...
  • Page 35: Copy Multiple Pages On Both Sides Of The Paper

    Copy Multiple Pages on Do one of the following: Both Sides of the Paper • Place the document face up in the ADF. (If you are copying multiple pages, You must choose a 2-sided copy layout we recommend using the ADF.) from the following options before you can start 2-sided copying: Portrait...
  • Page 36: Copy A 2-Sided Document Using The Scanner Glass

    Copy a 2-sided Document Press a or b to select one the following layout options, and then press OK. Using the Scanner Glass • 1sided→2sided L • 1sided→2sided S You must choose a 2-sided copy layout from the following options before you can start 2-sided copying.
  • Page 37: Copy Both Sides Of An Id Card Onto One Page

    Press Start to scan the page. Copy Both Sides of an ID Card onto One Page After the machine scans the page, Use the 2in1 (ID) Copy feature to copy both select the Yes or No option. sides of an identification card onto one page, keeping the original card size.
  • Page 38 Use the dial pad to enter the number of copies you want. • For DCP models Press a or b to enter the number of copies you want. Press Start. The machine scans one side of the identification card. After the machine has scanned the first side, turn over the identification card.
  • Page 39: Scan

    ControlCenter4. The your Brother machine. Use the software ControlCenter4 application opens. applications provided by Brother, or use your favourite scanning application. Save Scanned Documents and Photos to a Folder as a...
  • Page 40: Scan Using The Scan Button On Your Brother Machine

    Scan Using the Scan Click the File button. The scan settings dialog box appears. Button on Your Brother Machine Scan Using the Scan Button on the Machine Do one of the following: • Place the document face up in the ADF.
  • Page 41: File Type

    LCD instructions to complete the scanning job. In order to change scan settings, Brother's Control Center software must be installed on a computer connected to the machine. Select the scan settings you want to change: •...
  • Page 42: Fax

    Before Faxing Related Information Set Your Station ID • How to Enter Text on Your Brother Machine on page 61 Related Models: MFC-L2700DW Set the machine to print your Station ID and the fax's date and time at the top of each fax you send.
  • Page 43: Set Telephone Line Compatibility For Interference And Voip Systems

    If you only when needed. are using a Voice over IP (VoIP) service, To improve Brother recommends changing the compatibility with most compatibility to Basic (for VoIP). VoIP services, Brother recommends changing •...
  • Page 44 • Voice calls will start the F/T ring to tell you to pick up the call. The F/T ring is a fast pseudo/double-ring made by your machine. Manual Mode (Manual in the Machine's Menu) Manual Mode turns off all automatic answering operations unless you are using the BT Call Sign feature.
  • Page 45: Choose The Correct Receive Mode

    Choose the Correct Receive Mode Related Models: MFC-L2700DW You must choose a Receive Mode depending on the external devices and telephone services you have on your line. By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you select the correct mode.
  • Page 46 Press Stop/Exit. Related Information • Fax and Telephone Problems on page 50...
  • Page 47: Set The F/T Ring Time (Fast Double-Ring)

    Set the F/T Ring Time (Fast Set the Number of Rings Double-ring) Before the Machine Answers (Ring Delay) Related Models: MFC-L2700DW Related Models: MFC-L2700DW When you set the Receive Mode to Fax/Tel Mode, if the call is a fax, your machine will When somebody calls your machine, you will automatically receive it.
  • Page 48: Store Numbers

    Store Numbers Store Speed Dial Numbers Related Models: Related Models: MFC-L2700DW MFC-L2700DW Use the Speed Dial numbers to store up to Store fax and telephone numbers in the 200 numbers with a name. machine for quick dialling and broadcasting faxes to groups. When you dial a stored number, the LCD displays the number.
  • Page 49: Change Or Delete Speed Dial Numbers

    Press the One Touch button you want to Do one of the following: change or delete. • To change the stored fax or telephone number and name: Do one of the following: a. Press 1. • To change the stored name and b.
  • Page 50: Telephone Services And External Devices

    Telephone Services and External Devices Related Models: MFC-L2700DW You may be able to use the following services and connections with your Brother machine. These are summaries of ways to connect your machine. For details about each topic, see the Online User's Guide.
  • Page 51: Send And Receive A Fax Using Your Machine

    Send and Receive a Fax Using Your Machine Send a Fax Enter the fax number. • Using the dial pad Related Models: Enter the fax number using the dial MFC-L2700DW pad. Press (FAX). Do one of the following: • Place the document face up in the ADF.
  • Page 52 Press Start. The machine scans and sends the document. If you placed the document on the scanner glass, follow the instructions in the table: Option Description To scan the next page, press 1 to select the Yes option, and then place the next page on the scanner glass.
  • Page 53: Fax Using Your Computer (Pc-Fax)

    Related Models: Related Models: MFC-L2700DW MFC-L2700DW The Brother PC-FAX feature lets you send a Use Brother's PC-FAX software to receive file, created in any application on your faxes on your computer, screen them, and computer, as a standard fax and even attach print only those faxes you want.
  • Page 54 ® Windows Click Start > All Programs > If you choose On, the machine will print Brother > Brother Utilities. the fax at your machine before transferring it to your computer so you will Click the drop-down list and select have a copy.
  • Page 55: Troubleshooting

    Troubleshooting Use this section to resolve problems you may encounter when using your Brother machine. Identify the Problem Even if there seems to be a problem with your machine, you can correct most problems yourself. First, check the following: • The machine's power cord is connected correctly and the machine's power is on.
  • Page 56: Error And Maintenance Messages

    2. See the Online User's Guide: Error and Toner Low Maintenance Messages xxxxxxxxxx 3. Visit Frequently Asked Questions (FAQs) on the Brother Solutions Center at http://support.brother.com Error and Maintenance Messages The most common error and maintenance messages are shown in the table. Error Message...
  • Page 57 Error Message Cause Action Drum ! The corona wire on the Clean the corona wire on the drum drum unit must be cleaned. unit. The drum unit or the toner Put the toner cartridge in the drum cartridge and drum unit unit.
  • Page 58: Replace Toner

    • If the problem continues, contact Brother customer service. Replace Drum It is time to replace the Replace the drum unit. drum unit.
  • Page 59: Size Mismatch

    Error Message Cause Action Self-Diagnostic The temperature of the • Press and hold to turn off the fuser unit does not rise to a machine, wait a few seconds, and specified temperature within then turn it on again. Leave the the specified time.
  • Page 60: Fax And Telephone Problems

    Fax and Telephone Problems Related Models: MFC-L2700DW If you cannot send or receive a fax, check the following: Connect one end of the telephone line cord to the area labelled "LINE", and then connect the other end of the telephone line cord directly to a telephone wall socket. If you can send and receive faxes when the telephone line is directly connected to the fax, the problem may be unrelated to the machine.
  • Page 61: Troubleshooting For Other Fax Problems

    Cannot receive a fax. If you are using a telephone answering machine (External TAD mode) on the same line as the Brother machine, make sure your answering machine is set up correctly. 1. Record the outgoing message on your answering machine.
  • Page 62: Print Or Scan Problems

    User's Guide: Select Your Network Connection Type Click (Start) > All Programs > For a Wireless Network connection Brother > Brother Utilities. • Confirm your machine's Wi-Fi light Click the drop-down list and select status. your model name (if not already If the Wi-Fi light on your machine's selected).
  • Page 63 Enable the WLAN connection and set up the wireless network connection. For more information, see the Online User's Guide: Introduction to Your Brother Machine If you cannot print on both sides of paper, check the following: Change the paper size setting in the...
  • Page 64: Document And Paper Jams

    Document and Paper Jams Find the Jammed Document Clear the Document Jam or Paper If your document or paper jams inside the The Document is Jammed in the Top of the machine, the LCD message or Status Monitor will help you to find it. Open the ADF cover.
  • Page 65: Clear The Paper Jam

    Remove Small Paper Scraps Jammed in Clear the Paper Jam the ADF Always remove the remaining paper from the Insert a strip of stiff paper, such as paper tray and straighten the stack when you cardstock, into the ADF to push any are adding new paper.
  • Page 66 Fan the stack of paper to prevent further Paper is Jammed in the Output jams, and slide the paper guides to fit Paper Tray the paper size. When the paper is jammed in the output paper tray, do the following: Use both hands to open the scanner.
  • Page 67 Paper is Jammed at the Back of the WARNING Machine HOT SURFACE If the machine's control panel or the Status Monitor indicates that there is a jam in the The machine's internal parts will be extremely back (Rear) of the machine, complete the hot.
  • Page 68 Close the fuser cover. Make sure the Paper is Jammed inside the blue tabs at the left and right sides lock Machine into place. If the machine's control panel or the Status Monitor indicates that there is a jam inside the machine, complete the following: Leave the machine turned on for 10 minutes.
  • Page 69 Paper is Jammed in the 2-sided WARNING Tray HOT SURFACE If the machine's control panel or the Status Monitor indicates that there is a jam in the 2- The machine's internal parts will be extremely sided paper tray, do the following: hot.
  • Page 70 Pull the jammed paper out of the If paper is not caught inside the 2-sided machine or out of the 2‑sided tray. tray, open the back cover. WARNING HOT SURFACE The machine's internal parts will be extremely hot. Wait for the machine to cool down before touching them.
  • Page 71: Appendix

    Appendix How to Enter Text on Your Brother Machine DCP-L2500D/DCP-L2520DW/DCP-L2540DN When setting certain options, such as the Network Key, you must enter characters on the machine: • Hold down or repeatedly press a or b to select a character from this list: 0123456789abcdefghijklmnopqrstuvwxyzABCDEFGHIJKLMNOPQRSTUVWXYZ(space)!"#$...
  • Page 72 Press button One time Two times Three times Four times Five times • Inserting spaces To enter a space in a fax number, press c once between numbers. To enter a space in a name, press c twice between characters. •...
  • Page 73: Supplies

    FREE website designed as a resource to help you easily create and print customized materials for business and home use with photos, text and creative touch. Mac users can access Brother CreativeCenter at this web address: http://www.brother.com/creativecenter...
  • Page 74 Index LCD (Liquid Crystal Display)....1 ADF (Automatic Document Feeder)...21,  25, 30, 41 Maintenance messages.......46 Automatic Manual fax receive......... 33, 35 receive ........33, 35 Manual feed slot......17, 19 Control Panel Overview......1 Copy............ 21 One Touch Dial settings..........23 changing .........38 storing ..........38 Date and time........9 Document Paper how to load......
  • Page 75 Voice Mail..........40 VoIP systems......... 33, 40 Volume...........9...
  • Page 76 These machines are approved for use in the country of purchase only. Local Brother companies or their dealers will support only machines purchased in their own countries. LEM598004-00 Version 0...

This manual is also suitable for:

Dcp-l2540dnDcp-l2520dwMfc-l2700dw

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