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teachscape Reflect User Manual

Reflect capture tool
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Reflect Capture Tool
USER MANUAL

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Summary of Contents for teachscape Reflect

  • Page 1 Reflect Capture Tool USER MANUAL...

  • Page 2: Table Of Contents

    Reflect Capture Tool USER MANUAL TAbLE of CoNTENTS Initial Setup for School or District Site ................2 Check Hardware Inventory ....................3 Download and Store School or District Account Information ........4 Classroom Capture Process ....................7 Get Ready to Capture ...................... 8 Capture Video .........................

  • Page 3: Initial Setup For School Or District Site

    Download and Store School or District Account Information Note: A user with administrative privileges should complete this initial setup process prior to general launch of Teachscape Reflect in your school or district. The Administrator login must be used the first time the capture tool is launched.

  • Page 4: Check Hardware Inventory

    Note: The camera, laptop, and set of microphones in this case cannot be substituted with components included in other Teachscape Reflect cases. Each camera and set of microphones are uniquely paired to the dedicated capture station and will not work in conjunction with other components.

  • Page 5: Download And Store School Or District Account Information

    • Internet connection (Wifi or Ethernet) • Teachscape Reflect Administrator login and password Note: Capture device (camera) is not needed for this initial administrative setup. STEP 1 You need to remove only the dedicated capture station (laptop) and its power adapter from the case at this time. Attach and plug in the adapter to a power source, and click on the oN button.
  • Page 6 CHECK HARDWARE INVENToRY STEP 5 Login Enter your Teachscape Reflect Administrator login and password and click on the button. If you do not have this information, contact Teachscape Customer Support. Note: For the purpose of this initial setup, the camera does not need to be connected to the laptop at this time. However, if it is not connected, a notification will appear after login.
  • Page 7 CHECK HARDWARE INVENToRY STEP 7 Close Click on the button to complete the initial setup process. Note: You have now successfully completed the initial setup for your school or district. It is strongly advised that after this Get Ready to Capture Capture Video initial setup, you run a test capture—see in this manual for more information...

  • Page 8: Classroom Capture Process

    Upload Video Note: The initial setup process must be completed prior to the general launch of Teachscape Reflect in your school or district. The Administrator login must be used the first time the capture tool is launched. See the previous section for how to do the initial setup.

  • Page 9: Get Ready To Capture

    GET READY To CAPTURE STEP 1 Charge the Microphones In order to do a successful capture, you will need to charge the microphones in advance. This is accomplished by plugging the camera into a power source using the power adapter and by placing the microphones in either dock on the camera. Make sure that they are fully docked.
  • Page 10 Press the latch and raise the camera head to adjust. Panoramic camera Board camera Note: It is suggested that your Teachscape Reflect equipment be stored on a media cart. If you are not using a cart, place the equipment near each other on level surfaces.
  • Page 11 GET READY To CAPTURE STEP 3 Make Camera Connections Connect the camera to the dedicated capture station using the two included USB cables. The USB ports may be located on both sides of the laptop. Connect the computer mouse to an available USB port (optional). HD cam USB port Panoramic cam USB port USB ports...
  • Page 12 • Enter your Teachscape login and password. Note: If you launched the Teachscape Reflect capture tool prior to connecting the camera, you may see a message asking you to Retry “retry.” If so, make sure all connections to the camera are made and click on the...
  • Page 13 Update User List. Note: If you are a teacher, your name will be pre-populated. If you do not see your name in the list, click on your name continues to be missing from the list, contact Teachscape Customer Support.
  • Page 14 STEP 8 Calibrate the Panoramic Camera In order to capture a clear image with the panoramic camera, you may need to calibrate the camera in relation to the camera’s internal mirror. Calibration means aligning the camera to what is reflected in the mirror. You may find that you do not need to calibrate the camera.
  • Page 15 Calibrate If calibration is necessary, first click on the button on the left-hand side above the panoramic camera preview screen. Calibrate by Adjusting the Perimeter Alignment Calibrate After clicking on the button if your panoramic camera image needs improving, use your mouse to click and drag within the image to move the thin white ring around the circular image, centering it and aligning it with the perimeter edge of the image.
  • Page 16 Check Your Calibration Save Select to check that the image is correctly aligned in the panoramic view. Your goal is to have straight edges on the panoramic Calibrate image. Recalibrate by clicking on the button once more and either realigning the white ring again or reading on to learn how to adjust the circumference of the white ring.
  • Page 17 STEP 10 Adjust the Settings for the Images Check your panoramic and board camera preview images for brightness and focus. You may not need to make adjustments. Auto Regardless, it is advised to UNCHECK the box after the cameras have focused so that they do not continually attempt to refocus during the lesson.
  • Page 18 STEP 11 Take Still Photos If desired, take still photos of items, documents, or the classroom environment. You may do this now or at the conclusion of your lesson. Doing it now might be a good idea because your classroom environment may change as your lesson progresses (e.g., you may want to capture the whiteboard before the lesson and after).

  • Page 19: Capture Video

    These steps include: • Charging the microphones • Positioning the hardware in the classroom • Making hardware connections • Launching the Teachscape Reflect capture tool • Entering lesson data • Adjusting camera settings as needed • Taking still photos, if desired Provided these steps are completed, you will now prepare the microphones and record your lesson. STEP 1...
  • Page 20 STEP 4 Check the Audiometers observe the teacher and student audiometers in the Teachscape Reflect capture tool. The meters should display moving green bars Test Audio when you speak or whistle into the respective microphones. You may also use the feature by clicking on the record and play icons to the right of the audiometers.
  • Page 21 STEP 5 Begin Video Capture Record Click on the button. Record, I Agree. Capture will begin. Do NOT close the laptop during After clicking on read the Consent Agreement and select capture. You may leave the camera and capture station running unattended for the duration of the lesson.
  • Page 22 When recording, you will see a yellow banner above the video preview windows that reminds you to not close the laptop during Hide Video recording. If the images are distracting to your students, you may click on the button above the board camera view. STEP 6 End the Video Capture Stop...

  • Page 23: Upload Video

    Reflect Equipment During Upload It is important to have a secure location in your building for your Teachscape Reflect equipment to be stored, as well as for overnight or unattended uploads of the video capture data. This location must have: • Access to a hardwired Internet connection...
  • Page 24 Identify Captures for Deletion Upload Queue Select the tab on the Teachscape Reflect capture tool. Here you can view the list of captures in the queue. You may Preview preview the video(s) by clicking on the button, although please note that the preview is the “wrapped” or 360° version of the video.
  • Page 25 STEP 5 Identify Captures for Compression or Compress & Upload Compress Compress & Check the boxes next to the captures you would like to upload. You may either choose to click on Upload. Compressing first is advised because: • You do not need to be connected to the Internet during compression. • Compressing videos makes smaller file(s) resulting in shorter upload duration.
  • Page 26 A dialogue box will inform you of the compression or upload progress. During compression or upload, do NoT close the laptop. You may leave the capture station unattended in a secure location while the captures are uploading. Ready for Upload If you chose to first compress the video(s), upon successful compression, the video(s) will appear in the lower Preview window.
  • Page 27 Queue Successful Uploads tab but will appear on the tab in the Teachscape Reflect capture tool. Upload Queue If any uploads have failed, you can view details about the failed uploads on the tab. To learn more about the failed...

  • Page 28: Appendix

    CLASSROOM CAPTURE APPENDIX Positioning the Hardware Troubleshooting the Microphones...

  • Page 29: Positioning The Hardware

    PoSITIoNING THE HARDWARE Place the Teachscape Reflect equipment in a location that enables you to film high-quality video of important classroom activity. The diagrams below illustrate sample hardware placement for a variety of common classroom arrangements. Student Microphone Reflect Equipment Student Make sure that the board camera is pointing directly at the center of any direct instruction (e.g., whiteboard, projector screen, chair,...
  • Page 30 Note: It is suggested that your Teachscape Reflect equipment be stored on a media cart. If you are not using a cart, place the equipment near each other on a level surface. Panoramic camera Board camera...

  • Page 31: Troubleshooting The Microphones

    Groups of five rapid flashes Unit is faulty. Contact Teachscape Customer Support. * If any of these issues are unresolved, contact Teachscape Customer Support by phone at 1-888-479-7600 between 8 a.m. and 9 p.m. EST, Monday through Friday, or visit http://www.teachscape.com/support.
  • Page 32 Teachscape Customer Support 1-888-479-7600 8:00 a.m.–9:00 p.m. EST, M–F http://www.teachscape.com/support This equipment has been tested and found to comply with the limits for a Class b digital device, pursuant to Part 15 of the fCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.

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