3M Staff Workstation 795 Staff Manual
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3M Staff Workstation 795 Staff Manual

3M Staff Workstation 795 Staff Manual

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Staff Workstation
Model 795
Staff Guide
Library Systems
3M Center, Building 225-4N-14
St. Paul, Minnesota 55144-1000
www.3M.com/library
Copyright © 2002, 2004, 2005 3M. All rights reserved.
78-8123-9058-7 Rev. C

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  • Page 1 Staff Workstation Model 795 Staff Guide Library Systems 3M Center, Building 225-4N-14 St. Paul, Minnesota 55144-1000 www.3M.com/library Copyright © 2002, 2004, 2005 3M. All rights reserved. 78-8123-9058-7 Rev. C...
  • Page 2 © 2005 3M. All rights reserved. 3M™ Staff Workstation Model 795 Staff Guide 3M, Staff Workstation, D8 RFID tag, and Tattle-Tape Security Strip are trademarks of 3M.

  • Page 3: Table Of Contents

    Table of Contents Safety and Compliance Information....1 Intended Use Statement................. 1 Safety Messages..................2 Safety Message Format ..............2 Safety Messages for the Staff Workstation........3 Safety Labels................... 5 Explanation of Labels and Symbols........... 5 Safety Label Replacement..............5 Safety Label Locations...............
  • Page 4 Processing Items..........17 Standard Configuration ............... 17 Local and Remote Configurations ............19 Item Placement ..........21 Placement of Bar-coded Items ............22 Placement of Bar-coded Items (Parallel Barcodes) ......23 Placement of Items with RFID Tags (Correct) ........24 Placement of Items with RFID Tags (Warnings)........

  • Page 5: Safety And Compliance Information

    We provide important safety information and warnings to assist you in understanding and avoiding potential harm to yourself and possible damage to equipment during the installation and use of the 3M Staff Workstation Model 795. Although this manual describes many potential hazards that you may...

  • Page 6: Safety Messages

    Safety Messages We include safety messages and safety labels in this manual to help you protect your safety and the safety of others. This section contains important information to help you recognize and understand these safety messages. NOTE: BEFORE YOU PROCEED WITH THE INSTALLATION, PLEASE READ ALL SAFETY MESSAGES.

  • Page 7: Safety Messages For The Staff Workstation

    The following safety messages appear in this manual: DANGER This equipment contains high voltage. Risk of electric shock. Do not remove protective panels. Only certified 3M technicians should service this equipment. Make sure power is off before disconnecting monitor. If power is not off, the monitor will be damaged.
  • Page 8 CAUTION Possibility of personal injury. The Staff Workstation weighs 70 pounds (32 Kg). Attempting to lift the Staff Workstation may cause personal injury. To avoid any possibility of injury, the Staff Workstation should be lifted by more than one person. The Staff Workstation should be lifted more with the leg muscles and less with back and arm muscles.

  • Page 9: Safety Labels

    We consider safety labels to be an important part of all devices. Safety labels should be replaced immediately if they become hard to read. If any of the safety labels are missing or cannot be read, please contact 3M Library Systems Technical Service for a replacement label (651-733-0175).

  • Page 10: Safety Label Locations

    This product complies with 21 CFR Subchapter J, IEC 60825-1:1977 and EN 60825-1:1996 Model 795 Staff Workstation 100-120V/200-240 V~ 50/60 Hz 2.5/1.5 A 0678 110 W S/N: 3M Library Systems St. Paul, Minnesota 55144-1000 795_UG_019 Figure 1: Safety Label Locations...

  • Page 11: Emc Compliance Usa And Canada

    NO MODIFICATIONS. Modifications to this device shall not be made without the written consent of The 3M Company. Unauthorized modifications may void the authority granted under Federal Communications Commission Rules permitting the operation of this device.

  • Page 12: Introduction

    Introduction The 3M™ Staff Workstation consolidates a number of library functions to enable staff to process items identified by either RFID tags or barcodes. The workstation reads item identification information from existing media and passes it to the library terminal connected to the library circulation system.

  • Page 13: Staff Workstation Configurations

    Staff Workstation Configurations There are three Staff Workstation configurations. Please note your system's configuration. Certain information in this guide is specific to configuration. This is noted throughout the guide. Standard Configuration In this configuration, the main user interface controls the functions of the Staff Workstation.

  • Page 14: Rfid Tags Versus Barcodes

    About D8 Security The Staff Workstation reliably enables and disables the 3M™ RFID D8 tag security feature. It does not, however, provide feedback when the tag’s security status changes. The “thump” you hear when an item is processed is associated with Tattle-Tape strip security only, not D8 tag security.

  • Page 15: Memory Card Drive

    Figure 4: Workstation Upper Unit A diagnostic program for the touchscreen monitor is included with the Staff Workstation. Refer to the 3M Staff Workstation Model 795 Administrator's Guide for the procedure to calibrate the touchscreen. Keyboard Wedge (Standard Configuration only) A keyboard wedge (a) may be installed on your Staff Workstation.

  • Page 16: Software Wedge (Local And Remote Configurations Only)

    Software Wedge (Local and Remote Configurations only) The software wedge is part of the Companion user interface and is responsible for sending ID information from barcodes or RFID Tags to the library circulation system. It works similarly to a hardware wedge, sending ID information to the currently active application.

  • Page 17: Using The Kvm Switch

    Using the KVM Switch The KVM switch, which is used for remote configurations Select button only, allows the Staff Workstation and a library computer to share one monitor, mouse, and keyboard. The KVM switch box is typically configured as follows: Computer 1 represents the library computer.

  • Page 18: Startup Procedure

    To apply power to the Staff Workstation: Move the On/Off switch located on the front of the cabinet to the On position. (Figure On/off Only 3M-trained service technicians should remove the cover of the unit. switch Standard Configuration The main user interface appears on the screen after you apply power to the Staff Workstation.

  • Page 19: Exit/Shut Down Procedure

    Exit/Shut Down Procedure Standard Configuration On the Staff screen, click the Exit button. The Exit window appears. Staff screen Select one of the following: • Exit – Exits the Staff Workstation application and returns to the Windows desktop. • Exit and shut down computer – Does a complete shut down of the Staff Workstation computer.

  • Page 20: Local Configuration

    Local Configuration Click Exit in the Operations menu of the Companion user interface. Click Shutdown in the Windows Start menu. Click Shutdown the computer, then click Yes. Companion UI - Operations menu When Windows has completely shut down, switch off the Staff Workstation power switch.

  • Page 21: Processing Items

    Processing Items The following procedures allow you to process items using the Staff Workstation. The procedures vary according to your Staff Workstation's configuration. Refer to the appropriate procedure for your configuration: Standard configuration Local and Remote configurations Standard Configuration Use the following procedure to process items using the Staff Workstation - Standard configuration.
  • Page 22 When a confirmation for an action is required, a button appears on the right side of the message area. The example to the right shows a case where the edge sensors are covered and a confirmation is required for the SECURE action.

  • Page 23: Local And Remote Configurations

    Local and Remote Configurations Use the following procedure to process items using the Staff Workstation - Local and Remote configurations. Check-in/Check-out The check-in and check-out functions send IDs to the circulation system and secure, or un-secure the item. Check-in (a) and check- out (b) may be selected using the buttons to the right, or through the Operation menu.
  • Page 24 Place the Item on the Deck. Place the book or other item on the deck in the correct position for processing (shown at right). See Item Placement on page 21. Correct Position For Processing The system checks for an RFID tag or barcode. If an RFID tag is present, the workstation reads the tag.

  • Page 25: Item Placement

    Item Placement There are six sensors on the workstation deck. Sensors 6 and 1 are “edge sensors.” Sensors 5, 4, 3, and 2 are “inner (or non-edge) sensors.” Correct Placement Items correctly placed on the deck must be (Figure 8): Touching the back wall (a) (for Figure 8: Correct placement on deck (top view) books, the spine should be...

  • Page 26: Placement Of Bar-Coded Items

    Placement of Bar-coded Items Correct Placement Incorrect Placement Barcoded Items Barcoded Items Patron Card Move Item to Back Wall Move Item Under Scan Line Book 795 OG 001 Scanner and barcode placement in your library may be different than shown above.

  • Page 27: Placement Of Bar-Coded Items (Parallel Barcodes)

    Placement of Bar-coded Items (Parallel Barcodes) Correct Placement for Incorrect Placement for Barcoded Items Barcoded Items Patron Card Move Book Left Move Book Left and to Back Wall Book Move Book Left...

  • Page 28: Placement Of Items With Rfid Tags (Correct)

    Placement of Items with RFID Tags (Correct) Covering two adjacent Covering three adjacent non-edge sensors left non-edge sensors left Covering two adjacent Covering three adjacent non-edge sensors center non-edge sensors right Covering two adjacent non-edge sensors right For books, the spine or binding must be against the back wall of the deck.

  • Page 29: Placement Of Items With Rfid Tags (Warnings)

    Placement of Items with RFID Tags (Warnings) Oversize Book − Right Oversize Book − Left Oversize Book Covering Deck Oversize books produce a warning sound. On-screen instructions assist you in processing the items in this case.

  • Page 30: Placement Of Items With Rfid Tags (Incorrect)

    Placement of Items with RFID Tags (Incorrect) Move Item to Back Wall Move Item to Back Wall Covering Only One Sensor Edge Condition For books, the spine or binding must be against the back wall of the deck.

  • Page 31: Operations

    Operations The standard user interface is factory set to display the Check-in and Check-out buttons, the Settings button, the Verify button, and the Help button. The library Administrator may choose to change the configuration settings and may select additional functions. Standard user interface 1 Message area Displays instructions, conditions, and messages that prompt the user, such as...
  • Page 32 The Companion user interface (UI) for the Staff Workstation allows you to perform the 11 12 same functions as the standard user interface. The Companion UI uses a software program called a software wedge to send keyboard input and item IDs to the circulation system.

  • Page 33: Check-In Or Checkout

    Check-In or Checkout To check items into or out of the library, do the following: Choose an operation from the following table: Standard Select and follow the prompts. Check-in Local and remote Select and follow the prompts. Standard Select and follow the prompts. Check out Local and remote Select...

  • Page 34: Secure/Un-Secure Only And Send Id Only

    Secure/Un-secure Only and Send ID Only Choose an operation from the following table: Operation Configuration Action Standard Select Secure items only Select and follow the prompts. Local and remote Click Secure only in the Operations menu and follow the prompts. Standard Select Un-secure items only...

  • Page 35: Number Of Items (If Enabled)

    Number of Items (if enabled) To select the number of items to process at one time For the Standard configuration: Select the appropriate item number button: (to process one item) (to process two items) (to process three items) For Local and Remote configurations with the Companion UI: Click the desired number of items in the Items menu.

  • Page 36: Staff Settings

    Language for the Companion user interface. Accessing Administrative Settings requires a password and access to the 3M area of the Windows registry. Refer to the 3M™ Staff Workstation Administrator's Guide for further information. To access the Staff Settings window: Standard Configuration: On the Staff screen, select the button.

  • Page 37: Adjusting The Sound Volume

    Remote Configuration: Press the Ctrl key on the keyboard twice to toggle the KVM switch to Staff Workstation computer. On the Windows desktop, double-click the button. The Staff Settings screen appears. Adjusting the Sound Volume For Standard Configuration: Click the Sound Volume button. A sound volume adjustment pop-up appears.

  • Page 38: Setting The Language For The User Interface

    Setting the Language for the User Interface For the Standard Configuration: Click the button in the Language field that corresponds to the desired language. This controls the language that appears on the Staff Workstation screens. The Language field appears in the Staff Settings window only when more than one language has been selected through the Administrative Settings window.

  • Page 39: Using The Autosize Setting

    If an error or confirmation message appears, the Companion UI remains on top until the Confirm button is pressed or the item is removed. Refer to the 3M™ Staff Workstation Model 795 Administrator’s Guide for information on Administrative Settings.

  • Page 40: Search Lists (All Configurations)

    Exporting Lists using DDM For detailed instructions on installing the DDM software and exporting lists to a memory card using DDM, refer to a separate document, the 3M™ Digital Data Manager Owner’s Manual. If you do not use the List feature to perform searching for items, you do not need to export lists using DDM and there is no need for a memory card.

  • Page 41: Enabling And Disabling Search Lists

    The Database Information window is available whenever a valid database location has been set. Refer to the user guide for the 3M equipment you are using for further information. Database Information window...

  • Page 42: Appendix

    To start the conversion software: Click the Conversion Station icon on the desktop. At the Windows desktop, select Start > Programs > 3M Library Systems > 3M Conversion Station > 3M Conversion Station. The Conversion Station software takes a few seconds to load.
  • Page 43 To start the conversion software: Click the Conversion Station icon on the desktop. At the Windows desktop, select Start > Programs > 3M Library Systems > 3M Conversion Station > 3M Conversion Station. The Conversion Station software takes a few seconds to load.

  • Page 44: Inserting A Memory Card

    Inserting a Memory Card Ensure that the memory card is properly oriented and then insert it into the memory card drive. Removing a Memory Card Always use the following procedure to remove the memory card from the memory card drive. CAUTION DO NOT remove a memory card while the activity light on the memory card drive is flashing.

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