Seiko Precision QR-395 User Manual
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Seiko Precision QR-395 User Manual

Quartz time recorder
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QUARTZ TIME RECORDER
USER'S MANUAL
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Summary of Contents for Seiko Precision QR-395

  • Page 1 QUARTZ TIME RECORDER USER'S MANUAL...
  • Page 3 INTRODUCTION Thank you for purchasing our Quartz Time Recorder. For safe and proper operation, please carefully read this manual before using it and save it for reference. Bescheinigung des Herstellers/Importeurs Dies Gerät entspricht den Bedingungen der Niederspannungs-Vorschrift 2006/95/EC und dem EMVG nach 2004/108/EC. This unit complies with the Low Voltage Directive 2006/95/EC and the EMC Directive 2004/108/EC.

  • Page 4: Table Of Contents

    TABLE OF CONTENTS PRECAUTIONS FEATURES GETTING STARTED Accessories / Features Installing the Ribbon Cassette Installing the Unit / Mounting Unit on Wall Environmental Conditions DAILY OPERATIONS Default Setting BASIC SETTINGS Preparation for Setting Selecting Display Hours Setting the Time Setting the Date Setting the Day Advance Time Selecting the Card Type and Pay Period / Setting the Card Type and Pay Period...

  • Page 5: Precautions

    1. PRECAUTIONS This operation manual is prepared for safe and proper use of the unit. Please follow all the instructions to avoid possible danger to yourself or others and damage to the unit. Signs Various warnings and cautions are provided throughout this manual along with signs. Remember each sign and its explanation listed below for your safety and proper operation of the unit.
  • Page 6 If foreign matter should get in the unit (including a piece of metal, water, or liquid), disconnect the plug from the outlet immediately and contact your dealer for servicing. There is a danger that further use may cause a fire or electric shock. Do not plug or unplug the unit with a wet hand.

  • Page 7: Features

    2. FEATURES For satisfying various customers' needs, the QR-395 offers a variety of print styles. • Various card types are selectable. VN card, S card, Weekly card, or Bi-Weekly card • Calculates the elapsed time between IN/OUT punches and also prints a running total of accumulated time.

  • Page 8: Getting Started

    3. GETTING STARTED Accessories Keys Ribbon cassette User's manual Wall mount hardware Features <Front view> <Back view> Card slot Key hole Cover Wall-mounting Display hole Control button < Display > Day of the week indication Daylight saving time indication Current date Current time...

  • Page 9: Installing The Ribbon Cassette

    Installing the Ribbon Cassette Make sure the power is on before installing. Hold the left and right sides of the cover Turn the knob of the new ribbon cassette and lift up. in the same direction as the arrow to tighten the ribbon.
  • Page 10 Install the ribbon cassette so that the ribbon is between the print head and the ribbon mask (see the figure on the left). Printing will not come out properly if the ribbon is placed behind the ribbon mask (see the figure on the right). Print head Print head Ribbon mask...

  • Page 11: Installing The Unit / Mounting Unit On Wall

    Installing the Unit Note: The unit has an internal battery that will save the settings when unplugged. The unit can be used on a table-top or mounted on a wall. When choosing a location, please note locations to avoid in "Environmental Conditions" at the bottom of the page. If you are using the unit as a table-top, find an appropriate place and skip to Step 3.
  • Page 12 Template for wall mounting Please copy and use this page when needed. Wall Wall Mount Template Screws Leave about 3mm gap between wall and screw head. Level Line Wall Mount Template...

  • Page 13: Daily Operations

    4. DAILY OPERATIONS Once the AC line cord is plugged into the outlet, the recorder can be used immediately. The time card is automatically pulled in, printed, and then ejected. Before you start using the unit, make sure to install a ribbon cassette in it. See "3.

  • Page 14: Default Setting

    Default Setting Setting Default Setting Note Display Hours 24hour Time 00:00 Date 1st Jan. 2000 Day Advance Time 5:00 Card Type and Pay Period VN card with calculation, Monthly, 31 VN card is a time card with barcode. Daylight Saving Time No setting Print Format Print format: Date, 24hour...

  • Page 15: Basic Settings

    5. BASIC SETTINGS Preparation for setting To prepare for setting: Make sure the power is on before making setting. Unlock the cover. Hold the sides of the cover with both hands, and lift it. Key hole Make settings using the control button After the setting has been completed, while watching the display.

  • Page 16: Selecting Display Hours

    Selecting the Display Hours "Display hours" is the format that the hours appear on the clock face. The default is "24 hour ". Type of hour Example 1. AM/PM PM 3:30 2. 24 hour 15:30 HOURS Push the DATE/TIME button for 3 seconds and position the "...

  • Page 17: Setting The Time

    Setting the Time Example :To change the time from 10:08 to 10:09 Hour Second Push the DATE/TIME button for 3 Minute seconds. TIME Push the DATE/TIME button and position the " " under the "TIME" mark. DATE/ TIME CHANGE The flashing number can be changed.

  • Page 18: Setting The Date

    Setting the Date Example: Change the date from October 20, 2012 to October 21, 2012. Year Month Push the DATE/TIME button for 3 Date seconds. DATE Push the DATE/TIME button and position the " " under the "DATE" mark. DATE/ TIME CHANGE The flashing number can be changed.

  • Page 19: Setting The Day Advance Time

    Setting the Day Advance Time The day advance time refers to the time when printing shifts to the next line on a time card for the next day. This function enables the punch out time record to print on the same line of the previous working day even if leaving time is after midnight.

  • Page 20: Selecting The Card Type And Pay Period / Setting The Card Type And Pay Period

    Selecting the Card Type and Pay Period To satisfy various users' demands, the QR-395 offers the following options. You can select either one based on your needs. Clock default is "C1" with monthly pay period (pay period ending date: 31).
  • Page 21 Option: C4 VN cards (= barcoded time cards) without calculation Printing line per day: Fixed, up to 4 punches (= 2 sets of IN/OUT punches) per day 9:00 12:00 13:00 17:00 9:00 12:30 13:30 17:30 9:00 12:00 13:00 18:00 9:00 12:00 Line is skipped on a day off.
  • Page 22 Setting the Card Type and the Pay Period If error "E-49" appears when you try to change settings, then you must reset all cards before proceeding. (See "All Cards Reset" on page 49.) Example: Change "C1" with weekly period to "C4" with monthly period (pay period ending date: 31).
  • Page 23 How to Set the Pay Period Ending Date/Day Monthly Period Push the CHANGE button to set the desired date. For example, if the pay ending date is the 20th, set the pay ending date at 20. Note: If the pay ending date is the end of the month, make sure to set at "31". Push the SET button to finish the setting.

  • Page 24: Setting The Daylight Saving Time / Deleting The Daylight Saving Settings

    Setting the Daylight Saving Time Daylight saving time function D.S.T. execution time At 2:00 a.m. on the first day of summer time, the clock automatically gains one hour to show 3:00 a.m. When 3:00 a.m. comes on the last day of the summer time period, it loses one hour and returns to 2:00 a.m.
  • Page 25 Push the FUNCTION button for 3 seconds. Push the FUNCTION button and position the " " next to the "DAYLIGHT SAVING" mark. " " mark means Month Date Year "starting date" setting. DAYLIGHT SAVING Set the "starting date". FUNCTION CHANGE In the case of the example, push the Month CHANGE button to set at "13"...
  • Page 26 " " mark means "ending date". Set the "ending date". Month Date Year DAYLIGHT SAVING Next, push the SET button. At that moment, the flashing changes "Year" to "Month". FUNCTION CHANGE Month DAYLIGHT SAVING FUNCTION CHANGE Month Push the CHANGE button to set at DAYLIGHT "10"...

  • Page 27: Deleting The Daylight Saving Time Settings

    Deleting the Daylight Saving Time Settings For cancelling the daylight saving time setting, change the "Month" of the starting date to two dashes, or " ". Push the FUNCTION button for 3 seconds. Push the FUNCTION button and position the " " next to the "DAYLIGHT SAVING" mark.

  • Page 28: Selecting The Print Format

    Selecting the Print Format You can select desired print format from the following optins. If error "E-49" appears when you try to change settings, then you must reset all cards before proceeding. (See "All Cards Reset".) Print Format The clock default is "1. Date, 24HR". Print Example: Order Options Line Format...
  • Page 29 Example: Change the Print Format to "Day of the week + 24 hour" in French and the Minute Type to "Hundredths (1/100)". Minute Type Push the FUNCTION button for 3 Language Print Format seconds. Push the FUNCTION button and position " "...

  • Page 30: Advanced Settings

    6. ADVANCED SETTINGS Schedule This setting is available only when you use the VN cards WITH calculation. (Only when you've selected "C1" or "C3" in the "Card Type" setting.) You can select one of two types of schedules. You have the choice from a "Common schedule", which literally will be common with all days of the week, and from an "Extra schedule"...
  • Page 31 If you don't set the "Calculation effective time zone", you can regulate worked hours of the day by setting the "Max in value". This is the maximum hours from IN punch, which limit the time to accept the following punch as OUT punch. This rule permits employees to punch IN and OUT without being assigned to a fixed schedule.

  • Page 32: Setting The Schedule (Common Schedule / Extra Schedule / Max In Value )

    Setting the Schedule Common Schedule Example 1 start break1-start break2-start 8:30 12:00 13:00 15:00 15:30 17:30 advance advance time time 60min. 30min. break1-minutes break2-minutes Calculation effective time zone No calculation No calculation Push the FUNCTION button for 3 seconds. Push the FUNCTION button and position the " "...
  • Page 33 Set the "end" time. Hour COMMON Next, push the CHANGE button 4 SCHEDULE times to set the left-side number at "4" and then push the SET button. At that moment, the flashing changes to "Hour". FUNCTION CHANGE In the case of the example, push the CHANGE button to set at "17"...
  • Page 34 Set the "break 1-minutes". break 1. -minutes COMMON SCHEDULE Minute Next, push the CHANGE button twice to set the left-side number at "7" and then push the SET button. At that moment, the flashing changes to "Minute". FUNCTION CHANGE In this case, push the CHANGE COMMON Minute SCHEDULE...
  • Page 35 Extra Schedule Priority is given to "Extra schedule" over "Common schedule". Example 3 The schedule on Friday & Saturday start break1-start 8:30 10:30 11:00 12:30 advance advance time time 30min. break1-minutes Calculation effective time zone No calculation No calculation Push the FUNCTION button for 3 seconds. Push the FUNCTION button and position the "...
  • Page 36 Set the "start" time. Start Push the CHANGE button twice to EXTRA Hour SCHEDULE set the left-side number at "2" and then push the SET button. At that moment, the flashing changes to "Hour". FUNCTION CHANGE In the case of the example, push the CHANGE button to set at "8"...
  • Page 37 Set the "break 1-start" time. Start Hour EXTRA SCHEDULE Push the CHANGE button 3 times to set the left-side number at "7" and push the SET button. At that moment, the flashing changes to "Hour". FUNCTION CHANGE In the case of the example, push the CHANGE button to set at "10"...
  • Page 38 Max In Value If the "Calculation effective time zone" is not set, you can regulate the worked hours of the day by setting the "Max In Value". Example 2 Today Nov.21 Nov.22 Regarded as OUT punch of Nov. 21 advance time 17 hours Max In Value (= Maximum hours for OUT punch)

  • Page 39: Special Mark Printing / Setting The Special Mark Printing

    Special Mark Printing You can set the special mark printing "!" which means the punch between "Core start time" and "Core end time" except "Break time". Special mark printing makes it possible to easily see an employee's late in or early out. Example START CORE START...

  • Page 40: Program List For Setting Schedules

    Set the "core end" time. Core Hour COMMON SCHEDULE Push the CHANGE button twice to set the left-side number at "3" and then push the SET button. (In case FUNCTION CHANGE of "EXTRA", set at "4".) At that moment, the flashing changes to "Hour".

  • Page 41: Rounding / Setting The Rounding

    Rounding This setting is available only when you use the VN cards WITH calculation. (Only when you've selected "C1" or "C3" in the "Card Type" setting.) For Rounding, there are 2 settings: "Types of Rounding" and "Rounding Unit". For "Types of Rounding", there are "Hourly Rounding"...

  • Page 42: Setting The Rounding

    Setting the Rounding The clock default is "1. hours (Hourly rounding)" and "1min. (exact time)". Types of rounding hours (Hourly rounding) punch (Punch time rounding) Rounding unit 1min. 3min. 5min. 6min. 10min. 12min. 15min. 20min. 30min. *1: When you select "Hundredths (1/100)" for the minute print format in the "Print Format" setting, these 3 options can not be selectable.

  • Page 43: Weekly Program / Setting The Weekly Program

    Weekly Program This setting is available only when you use the VN cards WITHOUT calculation. (Only when you've selected "C2", "C4", "C5", "C6" or "C7" in the "Card Type" setting.) Weekly Program enables the clock to memorize the following functions for specified time periods.
  • Page 44 Setting the Weekly Program Setting the Weekly Program No. 1 Program No. Push the FUNCTION button for 3 seconds. WEEKLY Push the FUNCTION button and PROGRAM position the " " next to the FUNCTION CHANGE "WEEKLY PROGRAM" mark. Select the Program No. Day o the week Press the CHANGE button to change the program No.
  • Page 45 Starting Time Select all applicable days of the week in the same manner as above. When you finish setting, the display changes as shown in the left figure WEEKLY PROGRAM and now you can set the starting FUNCTION CHANGE time. Set the Starting Time.
  • Page 46 In case of the example, push the SU MO TU WE TH CHANGE button to set at "1" and then push the SET button. At that moment, the display will be as WEEKLY PROGRAM shown in the left figure and the FUNCTION CHANGE setting of the "Program No.
  • Page 47 Changing the Weekly Program Refer to the previous setting section and select the program No. by pushing the CHANGE button, which you want to change. Once the desired program No. starts flashing, push the SET button and change settings in the same manner as you originally set. SU MO TU WE TH SU MO TU WE TH WEEKLY...

  • Page 48: Setting The Password / How To Change Settings When The Password Is Set /Cancelling The Password

    Setting the Password Once the password is set, you are requested to enter the current password before changing any setting. If the password you entered does not coincide with the setting, you cannot change the setting values. You can select any 4-digit number from 0001 to 9998 as your password. Note: Numbers "0000"...

  • Page 49: How To Change Settings When The Password Is Set

    How to Change Settings When the Password Is Set Once the password is set, you are requested to enter the current password before changing any setting. Example: The current password is "1234" and go into the "FUNCTION" setting mode. Push the FUNCTION button for 3 seconds.

  • Page 50: Canceling The Password

    Canceling the Password To cancel the Password, the current one must be changed to "0000". Example: The current password is "1234" and cancel it. Push the DATE/TIME button and the FUNCTION button at the same time for 3 seconds. Then, enter the password. For entering password, refer to Step 2 DATE/TIME FUNCTION...

  • Page 51: Additional Functions

    7. ADDITIONAL FUNCTIONS Resetting To return all settings to their factory defaults. Please note that all settings will be deleted and will revert to the factory defaults when the reset switch is pushed. To make new settings, please refer to "5. BASIC SETTINGS" and "6.

  • Page 52: Card Reassign

    Card Reassign (Only for VN card users) When the card that you are using becomes full before reaching the "Pay Period" day, it will show "End" on the display and the buzzer will sound. When the "End" appears, you can use the "Card reassign"...

  • Page 53: All Cards Reset / Card Reset

    After the numbers of cards are shown, in the example, insert the card "003" or push the CHANGE button to show the card number CHANGE "003" and then push the SET button. CHANGE Next insert the card "017" or push the CHANGE button to pick a new card number "017"...
  • Page 54 The number Push the FUNCTION and CHANGE of cards button for 3 seconds. The number of cards that you are using will be shown on the display. FUNCTION CHANGE Push the CHANGE button to show "ALL" and then push the SET button.

  • Page 55: Printing List Of Setting Information And Active Cards

    Printing List of Setting Information and Active Cards Setting Information With this function, you can check what rules are currently set in the clock. Total Pages Page No. Push the SET button for 3 seconds. At that moment, "IP" is indicated on the upper left of display.

  • Page 56: Installing The Battery (Optional)

    8. INSTALLING THE BATTERY (OPTIONAL) Follow the steps below to install a battery (optional) so that the clock would be operational during a power failure. Remove the lid of the battery compartment on the back of the unit Clasp by pushing up the center of the lid, and then release it from the two clasps.

  • Page 57: Troubleshooting

    9. TROUBLESHOOTING Error No. Causes and Actions Error causes Action E-00 CPU Error Contact the store from whom whom you bought the unit. E-01 The remaining life of lithium battery for memory back-up is short. E-03 Card inserted on wrong side. Correctly insert the time card.

  • Page 58: Other Failures

    Error No. Causes and Actions (continued) Error causes Action E-50 Can't use the time card. Check to make sure the barcode area of the card is not smudged or damaged. E-51 Punch error (punch time error) Check whether the time was turned back or not. E-52 Punch error (punch logic error) Check whether the day's last column was already...

  • Page 59: Specifications

    10. SPECIFICATIONS Clock accuracy Monthly accuracy ± 15s (at ordinary temperature) Year up to 2099. Automatically adjusted to leap years, 31-day Calendar months and months with thirty or fewer days, and the days of the week. Printing system Dot matrix Power failure Three years of cumulative power failure hours after the date of compensation...

  • Page 60: Time Card Specifications

    11.TIME CARD SPECIFICATIONS (1) VN Card Monthly/Weekly/Bi-Weekly, both sides, with barcode Front Side Back Side NAME NAME DEPT. DEPT. Signature From: VN Signature Unit: mm Note Recommended Paper Thickness : 0.40 ± 0.05mm...
  • Page 61 (2) S Card Monthly, both sides Front Side Back Side NAME NAME DEPT. PAY PERIOD ENDING DEPT. PAY PERIOD ENDING REGULAR TIME OVERTIME REGULAR TIME OVERTIME Signature Signature Unit: mm Note Recommended Paper Thickness : 0.45 ± 0.05mm...
  • Page 62 (3) Weekly Card (4) Bi-Weekly Card Weekly, one side Bi-weekly, one side Unit: mm Note Recommended Paper Thickness : 0.45 ± 0.05mm...
  • Page 64 ALL RIGHTS RESERVED ©2012 Q0285-61200...

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