Maxtor Shared Storage Plus+ User Manual
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Maxtor Shared Storage Plus+ User Manual

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Shared Storage Plus +
Windows User's Guide
PN: 20297501

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Summary of Contents for Maxtor Shared Storage Plus+

  • Page 1 Network Drive Shared Storage Plus + Windows User’s Guide PN: 20297501...

  • Page 2: Table Of Contents

    Contents 1 Introduction ............1 Shared Storage Plus Features .

  • Page 3: Introduction

    Shared Storage Plus Components this storage solution to your network in a home or small office is a simple and economical way for users to share and backup files. Your new Maxtor Review the features shown before you begin installation.

  • Page 4: Minimum System Requirements

    Handle your drive with care! Follow the precautions listed here or you could damage your drive and void your warranty. Review the Maxtor Limited http://support.maxtor.com/sharedstorage Warranty, included in the Maxtor Shared Storage Plus Quick Start Guide, for Maxtor has provided Shared Storage – Troubleshooting and FAQ Portal from more information.

  • Page 5: Installing The Shared Storage

    Step 2 - Power up Your Drive Connecting the Ethernet Cable Press the button on the front of your Maxtor Shared Storage Plus drive. 1. Plug one end of the Ethernet cable into your network, router or switch. Your drive will now start. The start up process can take up to one minute to complete.

  • Page 6: Set Up Your Drive

    Step 3 - Set up Your Drive 4. The InstallShield Wizard screen will appear… Note: Maxtor Quick Start software must be installed on each Windows 2000/XP system in order for each user to take advantage of a Personal folder. 1. Insert the Maxtor Quick Start CD.
  • Page 7 5. Click Next. The License Agreement screen will appear. 7. Click Next. The Setup Status screen will appear as the software is installed, followed by the InstallShield Wizard Complete screen when the installation is complete. 6. Click Yes. The Choose Destination Location screen will appear. If you wish to change the location of the installation, you may do so by clicking the Browse button and selecting a new location.
  • Page 8 Storage Drive. If you have multiple Shared Storage Drives connected to your network, 10. The Quick Start software will open and the Maxtor screen will each will appear in the drop-down menu. appear, with the message: “Locating Shared Storage Drives on the Network.”...
  • Page 9 “public” folder to share with others. Note: See “The Web UI” on page 34 for Using the Maxtor Shared Storage Existing User – If you already have an user account, you may choose Plus Web UI.
  • Page 10 14. Enter a Name for the new account (Password and Password 16. The Quick Start software will now create your new user account and the Confirmation if prompted) and click Next. appropriate folders for the account. The Set Up Completed screen will appear…...

  • Page 11: Using The Shared Storage

    To Locate a Shared Storage Drive 1. Access the Maxtor Quick Start software. You can use your Maxtor Shared Storage Plus drive as you do any hard drive that is either built-in or directly connected to your computer. Maxtor Quick Start Software The Maxtor Quick Start software is an intuitive tool that allows you to: •...
  • Page 12 Shared Storage Drive Creating a New Public User Account 1. From the Maxtor Quick Start main menu, click Shared Storage Setup. 2. Under New User, select the Public button and click Next.
  • Page 13 8. Click the Open button to use the user’s folder right away or click Main Menu to return to the Maxtor Quick Start main window. Creating a New Private User Account 1. From the Maxtor Quick Start main menu, click Shared Storage Setup.

  • Page 14: At This Point, The Following Screen Appears. This Process May Take

    2. Under New User, select the Private button and click Next. 4. Choose the account type (Home or Business use) and click Finish. 3. Type the name of the User, the User’s Password, confirm the 5. At this point, the following screen appears. This process may take Password and click Next.

  • Page 15: Once The User Has Been Created, You Will See The Following

    Main Menu to return to the Quick Start’s main window. Configuring an Existing User 1. From the Maxtor Quick Start Main Menu, click Shared Storage Setup. 2. Click on the Use an existing account radio button and click Next. Using the Shared Storage...
  • Page 16 5. At this point the following screen appears. This process may take Differentiating between Home and Business Folders awhile. You can choose a set of folders appropriate for Home or Business use. The folders created are listed below. Table 1: Home Folders Appropriate for My Backup...
  • Page 17 Set Backup This option is used to: With the Maxtor Quick Start software open, click Backup & Restore. • Select the local files/folders to be backed up to the Shared Storage Drive • Schedule when files/folders will be backed up to the Shared Storage Drive •...
  • Page 18 3. Check the boxes associated with the files and or folders you want The Backup Schedule window displays and confirms where the selected to back up and click Next. files/folders will be backed up, and that these files/folders will be backed up daily at 10:00 PM.
  • Page 19 To Re-enable (turn on) Scheduled Backups Historic Versions drop-down field and select the number of backup versions you wish to save. 6. Click the On button to return to Scheduled Backups. Select the number you want… Advanced – Optional backup settings – This feature allows you to set the number of Historical File versions you want to save to the Shared Storage Drive and adjust Folder Tagging.
  • Page 20 10. When all Advanced Settings have been configured, click Save. Example of a Folder Tag denoted by the blue circle with a check. To Disable Folder Tags: 8. From the Advanced Setting window, click the Off button to disable the Folder Tags feature. 11.
  • Page 21 To edit a backup schedule: Make any changes to Advanced Settings and click Save. Launch Maxtor Quick Start and click Backup & Restore. Click OK to save these new changes. Click on Set Backup.
  • Page 22 To Restore a Previous File Version: Note: “YourUserName” is your account Name. Click the Restore a previous file version button and click Next. Click Restore. If prompted to replace the file, click Replace. The Restore Files window appears. All backed up files/folders will appear in the left, Select a File column.
  • Page 23 To Restore Most Recent Files and Folders: To check the status of your last backup: Click the Restore most recent files and folders button and click Next. Launch Maxtor Quick Start and click Backup & Restore. Click on SimpleView Storage & Backup Status.
  • Page 24 This information is displayed via backup status indicators (icons) in \\MSS-000310\Maxtor\My Backup Destination is not accessible the Backup Status column. File Maintenance: Backup Status Indicators Definitions: Launch the Maxtor Quick Start program and click Backup & Restore. Table 3: Click File Maintenance. Color Status...
  • Page 25 The File Maintenance window appears. From this window, you can: You will be prompted with the following: Delete Historical Versions – This will remove all but the most recent version of each backed up file – thus freeing up space on the Shared Storage Drive.
  • Page 26 To Sync Backup to Computer: Warning: This is a data destructive process. All historic versions of files except for the most recent version will be deleted from Click the Sync button. your Shared Storage Drive! You will be prompted with the following: You will be returned to the File Maintenance window.
  • Page 27 Shared Storage Drive, each file is sorted into the appropriate folder To Enable Drag and Sort Settings: based on its file type. Satrt the Maxtor Quick Start software and click Drive Management. Click Drag and Sort. Click the On button and click Save.
  • Page 28 To Sort Files into Our Public Folder: Advanced Settings: Start the Maxtor Quick Start software and click Drive Management. This option launches the Shared Storage Drive Web UI. This interface allows you to perform various tasks ranging from user and share management, Click Drag and Sort.
  • Page 29 Last Backup Date of user's last backup SimpleView Storage & Backup Status: Start the Maxtor Quick Start software and click Drive Management. Backup Status Success of user's last backup Click SimpleView Storage & Backup Status. This information is displayed via backup status indicators (icons) in the Backup Status column.
  • Page 30 Drive. log file, click the colored status indicator in the Backup Status column. Start the Maxtor Quick Start software and click Drive Management. Depending on your operating system, you will be prompted with a Open File window. If so, click the Open button.
  • Page 31 Select the shared folders that will be searched for music, videos and/or OneTouch Status Icons pictures and click Next. The OneTouch Status Icon(s) are located in the Windows System Tray – located near the clock on your desktop. The OneTouch Status Icon can: •...
  • Page 32 Shared Storage Setup 1. Click the OneTouch Status Icon located in the system tray. This option provides a shortcut to the Shared Storage Setup portion of the Maxtor Quick Start software. 2. Click the \\Shared Storage Plus Name\Share Name (e.g., \\MSS-000338\User_Name) 1.
  • Page 33 This option provides a shortcut to the Shared Storage Setup portion of the This option provides a shortcut to the Drive Management portion of the Maxtor Quick Start software. To launch this feature: Maxtor Quick Start software. To launch this feature: 1.
  • Page 34 This option provides a shortcut to the SimpleView screen; found in the backup. Drive Management portion of the Maxtor Quick Start software. To launch this feature: 1. Click the OneTouch Status icon located in the system tray. 1. Click the OneTouch Status icon located in the system tray.
  • Page 35 OneTouch Status icon. The OneTouch Status icon will open in your system tray. Important note for user’s of the Maxtor OneTouch III USB Drive – MaxBackup Software: Both the Quick Start software and the OneTouch Manager packages use the same status icons; if you have...

  • Page 36: The Web Ui

    • Advanced Settings - Configure Network Settings, adjust power settings, perform diagnostics, setup USB Devices (external drives, printers) • View Drive Status 2. Through the Maxtor Quick Start software, you can launch the Web UI Accessing the Web UI from the Quick Start software. To do so: a .
  • Page 37 • Create the administrative password to secure the administrative functionality of the Shared Storage Drive From the Maxtor Shared Storage Drive – Home Page, click Run Set-up Wizard. The Shared Storage Drive – Home Page opens in your browser. The Web UI is used to administrate the Shared Storage Drive via a simple, but thorough web interface.
  • Page 38 The following page is displayed: To Set the Date: 1. Type in the Date using the (mm/dd/yyyy) format. Step 1 of 2 Use this page to enter your language preference, today’s date, and the To Set the Time: current time. To change the date and time later, use the Advanced, Language, Date and Time settings page.
  • Page 39 Note: If you do not want an Administrator password on your Shared Storage Configuration Complete Drive, select the NO button indicating that you do not want to assign an After completing the Set-up wizard, you should see a Congratulations Administrator password and then click Next. message followed by an overview of all of the settings that were made.

  • Page 40: Accounts Management

    Accounts Management Creating a New User Account Add a user to your Shared Storage Drive and you want someone to have a Overview particular level of access to information in a share. You can then define the Use the Accounts Management link to manage the way people access and appropriate level of access for that user to that information.
  • Page 41 4. Click Next. 7. A screen will appear showing that the user was created. 8. Click OK to return to the Accounts Management page. The user is added and should immediately have access to the Shared Storage Drive. 5. Set the permissions for the user account by selecting the appropriate Modify Account Settings and Shared Privileges buttons for the folders that you want the user to have access to.
  • Page 42 2. Find the user to modify the permissions for and click Modify. 5. A screen will appear notifying you that access privileges have been successfully modified. 6. Click OK to return to the Accounts Management page. To Change the Password on a User Account: 1.
  • Page 43 2. Find the user to modify the permissions for and click Change. 7. Click OK to return to the Accounts Management page. Delete User Accounts To Delete a User Account: 1. Click Delete User Accounts. 3. Enter the new password for the user. 4.
  • Page 44 2. Find the user that you would like to remove and click Delete. 6. Click OK to return to the Accounts Management page. Note: A User Folder will still remain on the Shared Storage Drive when the User Account has been deleted. Refer to Shared Folders Management for the procedure used to delete a shared folder.

  • Page 45: Shared Folders Management

    Shared Folders Management Create a New Shared Folder To Create a New Public Shared Folder: Overview If you create a share that has Public access, this means that all users will be Use the Shared Folders Management page to manage the way people able to access the folder as well as read and write to the folder.
  • Page 46 3. Set the Access Privileges at: Click New if you want to create another Share on your Shared Storage Drive. • Public shared folder if you would like everyone to have access. To Create a New Defined Access Shared Folder If you Define the shared folder access you will be able to limit the users that can access the Shared Folder.
  • Page 47 3. Set the Access Privileges at: 5. Set User Access for the share by selecting the appropriate buttons for the users that you want to have access to the folder. • Define shared folder access privileges if you would like to limit user access to this share.
  • Page 48 2. Find the Share to modify the permissions for and click Modify. Modify Shared Folder Access Privileges To Change Folder Permissions: 1. Click Modify Shared Folder Access Privileges.
  • Page 49 3. Set the permissions for the share by selecting the appropriate buttons Delete, Suspend or Re-Activate Shared Folders for the users that you want to have access to the folder. To Delete a Shared Folder: • Full Access - This will allow the selected user to Read, Write, and 1.
  • Page 50 2. Find the Share that you would like to remove and click Delete. 5. It will confirm that the selected Shared Folder has been deleted. 6. Click OK to return back to the Shared Folders Management Page. To Suspend a Shared Folder: 1.
  • Page 51 2. Find the Shared Folder to Suspend and click Suspend. To Re-Activate a User Account: 1. Click Delete, Suspend or Re-Activate Shared Folders. 3. It will confirm that the selected Shared Folder has been suspended. 4. Click OK to return to the Shared Folders Management page. Using the Shared Storage...
  • Page 52 2. Find the shared folder to Reactivate and click Reactivate. Manage Digital Photos, Music, Video Media server technology enables digital photo, music, and video playback to networked home entertainment systems. By default, the Media Server is disabled. To Manage Digital Photos, Music and Videos: 1.
  • Page 53 4. Select the shared folders that will be searched for music, videos and/or To Refresh Media Server: pictures and click Next. By default, the Media Server automatically searches for new media files every two (2) hours. To perform an immediate update to the Media Server database, you must refresh it.

  • Page 54: Advanced Settings

    Advanced Settings To Disable Media Server: 1. Click Manage Digital Photos, Music and Videos. Overview Use the Advanced Settings page to manage the Language, Date, Time, and 2. Click Disable Media Server. Network Settings. As well as, run Diagnostics, set power management options, update the Shared Storage Drive software and manage any USB peripherals that you have attached to the Shared Storage Drive.
  • Page 55 Language, Date and Time To Set the Date: Enter your language preference, date, and current time values on these pages. 1. Type in the Date using the (mm/dd/yyyy) format. To Select the Language: To Set the Time: 1. Click Language, Date and Time Settings. 1.
  • Page 56 Network Settings To set the Workgroup that you would like your Shared Storage Drive to be in: Use this page to assign the file server a name, identify the workgroup to which it belongs, and to set the IP configuration of the Shared Storage Drive. 1.
  • Page 57 4. Click Done to return to the Advanced Settings page. 3. Enter the IP Address, Subnet Mask, and Default Gateway. To set the IP address on the Shared Storage Drive using a STATIC IP address: (advanced users only) 1. Select Network Settings. 4.
  • Page 58 6. Once the network settings have been applied, click Done to return to To Change Power Management Settings: the Advanced Settings page. 1. Click Power Management. System Maintenance Use these pages to run disk utilities and perform diagnostics; modify power management settings, and to update your Shared Storage Drive software.
  • Page 59 Note: By default, the drive inactivity period is set to 1 hour.) To Run Diagnostics: 1. Click Diagnostics Scan and Repair. 4. Click Next. 5. It will confirm the amount of time that you set. 2. A warning will appear notifying you that the drive will be inaccessible to users while running.
  • Page 60 If there are errors that are not repairable, a screen will prompt you with a • Click Cancel if you would like to back up your data first. diagnostics code. Record this error code and contact Maxtor Technical Selecting Cancel will require a re-test.
  • Page 61 finished, close your browser and then reopen it to the Shared Storage Drive home page. 3. Click Next. 4. Follow the on screen instructions. This process does require a firmware 8. Click Done to return to the System Maintenance page. download from the Maxtor website. Using the Shared Storage...
  • Page 62 Configure your USB Devices • Re-format the drive and create a single partition Use these pages to configure USB drives and to manage USB printers plugged into the Shared Storage Drive. Format USB Drive: 1. Click Format USB Drive. • Re-format a specific existing partition 2.
  • Page 63 3. If necessary, select the partition you wish to format. 7. A warning will appear stating that if you continue, you will lose all of your data. 8. Click Next. 9. You will then see a status page with an elapsed time on it. 4.
  • Page 64 10. When the drive has finished formatting, you will see a message that the 4. If the printer support is disabled and you want to enable it, click Enable. USB drive has been successfully formatted. 5. You will see a message stating that the Printer Support is enabled. 11.
  • Page 65 8. You will see a message stating that the Printer Support is disabled. 3. Click the Safely Remove button next to the device that you would like to unplug. 9. Click Done to return to the Configure Your USB Devices page. Unplug USB Devices from the Shared Storage Drive 1.

  • Page 66: System Status

    The System Status page is where you can see your current: • User Accounts and Shares Overview Use the System Status page to get a summary of your Maxtor Shared • Network Settings Storage Drive, including IP address, Users and Shares, USB Devices and •...

  • Page 67: Using External Usb Drives With Your Drive

    Disconnecting a USB Drive This section will tell you the current status of any printer that is attached to To disconnect a USB drive from your Maxtor Shared Storage Drive: the unit including Manufacturer, Model and Serial Numbers. 1. Go to the Maxtor Shared Storage Drive home page.

  • Page 68: Shutting Down Your Drive

    Shutting Down Your Drive Media Serving To safely shut down your Maxtor Shared Storage Drive: With the Shared Storage Drive’s Media Serving capabilities, you can view videos or photos and listen to music on your home entertainment center Press and hold the button on the front of your drive for 5 seconds.
  • Page 69 Cat5e Ethernet cabling. • If you’re still having detection issues, reset all network devices by physically unplugging them from power. Power on all routers, switches, the Maxtor Shared Storage Plus, PC’s, and finally media players. Using the Shared Storage...
  • Page 70 Copyright © 2006 Maxtor Corporation. All rights reserved. Changes are periodically made to the information herein which will be incorporated in revised editions of this publication. Maxtor may make changes or improvements to the product(s) described in this publication at any time and without notice. Maxtor is a registered trademark of Maxtor Corporation.

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