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Table of Contents
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Summary of Contents for ScanSoft M118 - WorkCentre B/W Laser
- Page 2 O P Y R I G H T S Copyright © 1999–2003 by ScanSoft®, Inc. All rights reserved. No part of this publication may be transmitted, transcribed, reproduced, stored in any retrieval system or translated into any language or computer language in any form or by any means, mechanical, electronic, magnetic, optical, chemical, manual, or otherwise, without prior written consent from ScanSoft, Inc., 9 Centennial Drive, Peabody, Massachusetts 01960.
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Page 3: Table Of Contents
O N T E N T S Welcome to PaperPort Installing PaperPort Registration Learning PaperPort Using online Help Using release notes Technical Support Getting to Know PaperPort The PaperPort desktop PaperPort items The Folders pane PaperPort thumbnails The Page View window Acquiring Items Scan to the PaperPort desktop Print to PaperPort... - Page 4 Annotating Pages Annotation tools Filing Items Work with PaperPort folders Color-code folders Work with items Add search criteria to items Finding Items Find items by their properties Use the Search pane Sharing Files Sending Items to Other Programs Adjust Send To options Customize the Send To bar Send items as E-mail attachments Converting Items...
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Page 5: Welcome To Paperport
Welcome to PaperPort Welcome to the PaperPort Getting Started Guide. PaperPort provides the easiest way to turn paper into organized digital documents that everybody in an office can quickly find and use. PaperPort works with scanners, multifunction printers, and networked digital copiers to turn paper documents into digital documents. It then helps you to manage them along with all other electronic documents in one convenient and easy-to-use filing system. -
Page 6: Learning Paperport
Learning PaperPort This guide introduces you to PaperPort and shows you how PaperPort can help you manage your information. Additional sources of information to help you learn how to use PaperPort include online Help, Release Notes, and the ScanSoft web site. Using online Help The PaperPort online Help includes comprehensive information on features, settings, and procedures. -
Page 7: Getting To Know Paperport
Getting to Know PaperPort This section introduces you to the different parts of PaperPort. Refer to the PaperPort Help for detailed information about all these topics. The PaperPort desktop The PaperPort desktop appears with the Folders pane when you first start the program. -
Page 8: Paperport Items
PaperPort items The documents and photographs you acquire in PaperPort are called items. There are two types of items: image items and text items. Image items are scanned documents, photographs, and other digital items in an image format, such as PDF, JPEG, TIFF, or PaperPort Image (.max). You create image items from documents, photographs, line art, or other items that you scan, copy, or bring in to the PaperPort desktop. -
Page 9: Paperport Thumbnails
Although you cannot remove My PaperPort Documents from the Folders pane, you can delete all subfolders whenever you prefer. When you have acquired your own PaperPort items, you do not have to use the My PaperPort Document folder to store them. You can add other local and network folders to PaperPort's Folder View. - Page 10 Before you can work with an item, you must first select its thumbnail on the PaperPort desktop. A red line appears around an item to indicate that it is selected. While working with thumbnails, you can • Drag a thumbnail to reposition it on the PaperPort desktop. •...
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Page 11: The Page View Window
The Page View window The Page View window allows you to take a closer look at your items and to touch up and annotate them. You can also enlarge or reduce the view for easy reading. To view an item in the Page View window, double-click a thumbnail, or select the item and click the Page button on the Command bar. -
Page 12: Acquiring Items
Acquiring Items There are many ways to bring images and documents into PaperPort so that you can use PaperPort’s viewing, editing, annotation, OCR, and file management tools. For example, you can: • Scan photos, pages, and other images on a scanning device. •... -
Page 13: Print To Paperport
To scan and collate two-sided pages on your ADF scanner, flip the pages when prompted, click Scan Other Side, and PaperPort will automatically scan and collate the pages in the correct order. You can also use a high-speed, networked scanner to scan items to a networked folder and then add the folder to PaperPort. -
Page 14: Import Files
Import files You can use the Import file feature to bring an image file, such as those in the PDF, BMP, JPEG, and TIFF format, created in another program to the PaperPort desktop. The image file you import becomes a PaperPort Image item on the PaperPort desktop. -
Page 15: Image Editing Tools
Image editing tools Use the Selection tool to select part of an image you want to Select image cut, copy, or delete using the commands on the Edit menu. Use it also to select part of an image before cropping or using the Remove Red Eye tool. -
Page 16: Annotating Pages
Remove stray Scanned images sometimes include stray dots or “speckles” The Remove Stray Dots tool automatically finds and removes dots such “dirt” from a page. Improve lines The Improve Lines tool darkens lines and connects broken lines in a table or form to appear darker and straighter. Annotating Pages PaperPort includes a collection of annotation tools that allow you to mark up scanned documents with information you would like to keep with that... -
Page 17: Annotation Tools
Annotation tools You can select an annotation tool from the Annotation toolbar whenever you display an image item in the Page View window. Select Use this tool to select an annotation so that you can then Annotation move, cut, copy, or resize it on the page. Note Want to give yourself a reminder? Select the Note tool and add a resizable note much like a sticky note that you write on... -
Page 18: Filing Items
Filing Items Once you have acquired PaperPort folders and the items within them, you can: • Copy, move, rearrange, and rename folders to better group and organize your items. • Color-code your folders to help identify or classify your folders. •... -
Page 19: Work With Items
Work with items A key to organizing items in PaperPort is filing items in appropriate folders. You can drag and drop items from one folder to another or from the PaperPort desktop into any folder you want. When you copy an item to a new location, the original item remains in the original location. -
Page 20: Finding Items
Finding Items PaperPort provides features to help you find your PaperPort items. You can quickly find an item by visually browsing through thumbnails on your PaperPort desktop. When you have many folders and items, PaperPort provides more powerful capabilities with SimpleSearch. SimpleSearch provides many options for specifying where and what to look for when finding an item. -
Page 21: Sharing Files
Sharing Files PaperPort provides many tools to make it easy for you to share files, images, and documents with friends, colleagues, business associates. These tools are built-in to the program and are readily available on toolbars, menus, and command bars for quick access whenever you need them. To help you share your items with others, PaperPort makes it easy to: •... -
Page 22: Sending Items To Other Programs
Sending Items to Other Programs Drag and drop functionality makes opening your files in your favorite programs a snap. Simply choose the file you want and drop it onto the program icon on the Send To bar at the bottom of the PaperPort desktop. Common office tasks like e-mailing and faxing are now faster than ever. -
Page 23: Adjust Send To Options
Adjust Send To options You can tune Send To options to specify how you want to use a certain program on the Send To bar. For example, you can specify the file format in which PaperPort will save an item. Customize the Send To bar You can change the way program icons appear on the Send To bar in a number of ways. -
Page 24: Send Items As E-Mail Attachments
Send items as E-mail attachments PaperPort works with many popular e-mail programs. To e-mail an item, simply drag and drop the item to your e-mail program on the Send To bar. The e-mail program starts, and PaperPort attaches the item to the new e-mail message. -
Page 25: Converting Items
Converting Items Using PaperPort, you can convert scanned documents and text items to image formats, and convert images back to text. Convert items to image formats You can convert scanned documents to image formats. The Save As command allows you to save image items to any of a variety of standard image formats including, PDF, JPEG, and TIFF, as well as the native PaperPort Image format (.max).