Sharp FO-5900 Operation Manual
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Sharp FO-5900 Operation Manual

Sharp FO-5900 Operation Manual

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MODEL
FO-5900
FACSIMILE
OPERATION MANUAL
1. Installation
2. Sending Documents
3. Receiving Documents
4. Making Copies
5. Special Functions
6. Optional Settings
7. Printing Lists
8. Maintenance
9. Troubleshooting

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Summary of Contents for Sharp FO-5900

  • Page 1 MODEL FO-5900 FACSIMILE OPERATION MANUAL 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Special Functions 6. Optional Settings 7. Printing Lists 8. Maintenance 9. Troubleshooting...

  • Page 2: New Zealand

    Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment. These repairs would be carried out at no charge to the owner, subject to the conditions specified herein.

  • Page 3: Introduction

    Introduction Welcome, and thank you for choosing a Sharp facsimile machine. The features and specifications of your new Sharp fax machine are shown below. Automatic dialling Conventional Auto Dialling: Rapid Key Dialling: 59 numbers Speed Dialling: 75 numbers Personal Auto Dial Books: 10 books...
  • Page 4 Compression scheme MMR, MR, MH, Sharp (H2), JBIG Halftone (grayscale) 64 levels Applicable telephone line Public switched telephone network Compatibility ITU-T (CCITT) G3 mode, Super G3 mode Printing resolution Horizontal: 16 lines/mm Vertical: 15.4 lines/mm Input document size Automatic feeding:...

  • Page 5: Important Safety Information

    As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.
  • Page 6 • Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord. • Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock.
  • Page 7 WARNING NOTICE: NO calls can be made to or from this fax machine during a mains power failure. WARNING: Australian Communications Authority (ACA) regulations state that no unauthorised changes or modifications to this equipment are permitted. Note: Complies with ACA and NZ TELECOM standard AS/NZS3548 regarding emission of electromagnetic interference.

  • Page 8: Table Of Contents

    Table of Contents Introduction Important safety information ....... . 3 Table of Contents A Look at the Operation Panel 1.
  • Page 9 Table of Contents 5. Special Functions Broadcasting ......... . . 63 Confidential Operations .

  • Page 10: A Look At The Operation Panel

    A Look at the Operation Panel Upper panel PLAIN PAPER LASER FACSIMILE HALF TONE ALARM STANDARD TONER FINE LINE IN USE Toner Cartridge Drum Cartridge SUPER FINE Paper Supply Paper Jam Paper Size Error ALARM Guide Printer Cover Open Out Put Tray Error CONTRAST RESOLUTION Display...
  • Page 11 Middle panel (Rapid Key pad) Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / = A / | SYMBOL G / { H / } J / [ K / ]...
  • Page 12 TIMER key Press this key to set an operation to be performed automatically at a later time. COVER SHEET key Press this key to include a cover sheet when sending a fax. LIFE key Press this key, followed by , to check the total number of pages printed by the fax machine.
  • Page 13 Lower panel MENU JOB STATUS DUPLEX SCAN PRIORITY BROADCAST COPY/HELP PERSONAL BOOK SPEED DIAL START/ ENTER WXYZ PQRS REDIAL STOP OPER SPEAKER DOWN JOB STATUS key Two types of information appear in the display: prompts related to operations you are performing, and information about how the fax machine is using the telephone line (transmitting, receiving, etc.).
  • Page 14 PERSONAL BOOK Press this key to use or store an auto-dial number in a personal book. If the book has a passcode, enter the passcode; otherwise, select the book with START/ and press ENTER SPEED DIAL key Press this key to dial a Speed Dial number. MENU key Press this key to select special functions and settings.

  • Page 15: Installation

    1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer. Power cord Telephone ADF exit tray Toner Drum line cord cartridge cartridge Operation Received Paper Adaptor Adaptor Rapid Key manual document tray...

  • Page 16: Connections

    Connections Connections Connecting the power cord Connect the female end of the power cord to the fax machine as shown. Insert the male end into a 230-240 V, 50 Hz, earthed (3-prong) AC outlet. Important! The fax machine requires its own dedicated power outlet. The power outlet must not be shared with any other devices.

  • Page 17: Connecting The Telephone Line Cord

    Connections Connecting the telephone line cord Insert one end of the telephone line cord into the adaptor. Insert the other end of the line cord into the socket on the back of the machine marked TEL. LINE. Plug the adaptor into the telephone socket on the wall. For Australia For New Zealand Note for Australia: The fax machine is set for touch-tone dialling.

  • Page 18: Verification Stamp Option

    Connections Attaching the ADF exit tray Insert the protrusion on the right side of the machine into the hole in the right – side of the ADF exit tray , then bend the tray slightly and insert so that the protrusion on the left side of the machine goes into the hole on the left side of —...

  • Page 19: Installing The Print Cartridges

    Installing the Print Cartridges Installing the Print Cartridges Follow the steps below to install or replace the toner and drum cartridges. ♦ The initial starter toner cartridge included with the fax machine can print approximately 3000 A4-size pages (4% coverage of each page; continuous printing).
  • Page 20 Installing the Print Cartridges If you are replacing the drum cartridge, remove the old cartridge and dispose of it according to local regulations. Remove the new drum cartridge from its packaging. Insert the drum cartridge into the print compartment. • BLUE Caution! Excessive exposure to light will damage the drum cartridge.
  • Page 21 Installing the Print Cartridges Hold the toner cartridge by the handle and insert it into the print compartment. • Make sure the toner cartridge clicks BLUE into place. • The handle can be left standing up. GREEN Close the print compartment cover. LIFE Reset the drum counter by pressing (flip up the Rapid Key...
  • Page 22 REPLACE TONER will appear in the display. Printing will no longer be possible. Use the following replacement toner cartridge: Sharp FO-59DC toner cartridge Hint: When the toner cartridge nears empty, try taking it out of the machine and shaking it.

  • Page 23: Loading Printing Paper

    Loading Printing Paper Loading Printing Paper You can load up to 250 sheets of A4 paper (80 g/m ) in the paper tray. ♦ A paper cassette is available as an option. Up to 500 sheets of A4 paper can be loaded in the paper cassette.To have the cassette installed, consult your dealer.
  • Page 24 Loading Printing Paper Replace the received document tray. • The received document tray must be attached for the fax machine to operate properly. Loading paper in the paper cassette (if installed) Grasp the hand-hold on the cassette and pull the cassette out until it stops. Push the pressure plate down until it locks into position.
  • Page 25 Loading Printing Paper Squeeze the paper guide and pull up to move it to the appropriate holes for the length of the paper. Push the guide down into the holes. Place a stack of paper in the cassette, print side up. •...

  • Page 26: Entering Your Name And Fax Number

    ENTER Flip the Rapid Key overlay down (if it is up), and enter your name by pressing the appropriate letter keys as shown below. (Max. of 24 characters.) Example: SHARP = A / | H / } P / =...
  • Page 27 Entering Your Name and Fax Number • To enter a space, press Space • To change case, press Caps Lock • To clear a mistake, press • To enter a number as part of a name, press the appropriate numeric key. To enter the symbol on a letter key (the character to the right of the slash), press (“SYM”...

  • Page 28: Setting The Date And Time

    Setting the Date and Time Setting the Date and Time The date and time appear in the display, in reports, and at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below.
  • Page 29 Setting the Date and Time START/ Press to start the clock. ENTER STOP Press twice to return to the date and time display.

  • Page 30: Volume Adjustment

    Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using Speaker SPEAKER Press Press to select the Display: desired volume level. SPEAKER VOLUME HIGH SPEAKER VOLUME MIDDLE SPEAKER VOLUME SPEAKER Press to turn off the speaker.
  • Page 31 Volume Adjustment Ringer Display: Press the to select the desired volume level. (Make sure RINGER VOLUME SPEAKER HIGH has not been pressed.) • The ringer will ring once at the selected level, and then the date and time will RINGER VOLUME MIDDLE reappear in the display.

  • Page 32: Sending Documents

    2. Sending Documents Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: Minimum Maximum 279 mm...
  • Page 33 Transmittable Documents Maximum scanning area The area of the document that the fax machine can scan is slightly smaller than the actual document size. Any letters or graphics outside this area will not be scanned. Maximum scanning width: 208 mm Maximum scanning length: The length of the document minus 4 mm from the top and bottom of the...

  • Page 34: Loading The Document

    Loading the Document Loading the Document Up to 50 A4-size pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦ If you need to send or copy more than 50 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned.

  • Page 35: Adjusting The Resolution And Contrast

    Adjusting the Resolution and Contrast Adjust the resolution and/or contrast settings (if desired) and then dial the receiving machine as explained in the following sections. Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document.
  • Page 36 Adjusting the Resolution and Contrast RESOLUTION To adjust the resolution setting, press one or more times until the indicator light next to the desired setting comes on. HALF TONE RESOLUTION STANDARD FINE SUPER FINE Contrast The fax machine has three contrast settings: AUTO Use AUTO for normal documents.

  • Page 37: Sending A Fax By Normal Dialling

    Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling SPEAKER With Normal Dialling, you press and then dial by pressing the numeric keys. ♦ Normal Dialling allows you to listen to the line through the speaker to make sure the other fax machine is responding.

  • Page 38: Programming Auto-Dial Numbers

    Programming Auto-Dial Numbers START/ Wait for the connection. When you hear a fax tone, press on the ENTER fax machine. • If a person answers and you are using an extension phone, ask them to START/ press their Start key. When you hear the fax tone, press on your fax ENTER machine.
  • Page 39 ENTER Enter the name of the party by pressing the letter entry keys (max. of 20 characters). (Make sure the Rapid Key overlay is flipped down.) Example: SHARP = H / } A / | P / = Caps Lock R / $ •...
  • Page 40 Programming Auto-Dial Numbers Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / = A / | SYMBOL G / { H / } J / [ K / ]...

  • Page 41: Clearing Auto-Dial Numbers

    Programming Auto-Dial Numbers Chain Dialling for area and access codes You can also program an area code or access code in a Rapid Key or Speed Dial number using the above programming procedure. In Step 9, press set the number as a Chain Dialling number. After you dial an area code or access code using a Rapid Key or Speed Dial number set for Chain Dialling, the fax machine will wait for you to dial the remainder of the number (you can dial the remainder of the number by...
  • Page 42 Programming Auto-Dial Numbers To clear a Rapid Key, press the Rapid Key. SPEED DIAL To clear a Speed Dial number, press and then enter the number START/ with the numeric keys. (If you enter less than two digits, press ENTER complete the entry.) START/ Press...

  • Page 43: Sending A Fax By Automatic Dialling

    Sending a Fax by Automatic Dialling Sending a Fax by Automatic Dialling Dual Access The fax machine features full dual access, which means that you can load a document and dial by automatic dialling even when the fax machine is occupied with another job.

  • Page 44: Rapid Key Dialling

    Sending a Fax by Automatic Dialling Rapid Key Dialling If the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing the Rapid Key. Load the document(s). SEND READY will appear in the display.

  • Page 45: Speed Dialling

    Sending a Fax by Automatic Dialling Speed Dialling If the number you want to dial has been programmed in a Speed Dial number, SPEED DIAL you can dial it by pressing and then entering the Speed Dial number. Load the document(s). SEND READY will appear in the display.

  • Page 46: Direct Keypad Dialling

    Sending a Fax by Automatic Dialling Direct Keypad Dialling START/ You can also enter a full number with the number keys and then press ENTER to begin dialling. Load the document(s). (Note: If desired, you can load the document after dialling in Step 2, below.) SEND READY will appear in the display.

  • Page 47: Searching For An Auto-Dial Number

    Sending a Fax by Automatic Dialling Searching for an auto-dial number If you don’t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it START/ and transmit the loaded document by simply pressing ENTER...

  • Page 48: Chain Dialling

    Sending a Fax by Automatic Dialling START/ Press . The document will be automatically transmitted once the ENTER connection is established. Chain Dialling An auto-dial number set for Chain Dialling can be combined with another auto-dial number or digits entered manually with the numeric keys to dial one phone number up to 60 digits long.
  • Page 49 Sending a Fax by Automatic Dialling Checking the status of the current job The display normally shows the date and time and prompts related to operations you are performing. To check and see what number the fax machine is currently calling or transmitting to, or what number the fax machine is currently receiving a document from (if this information is available), press JOB STATUS .
  • Page 50 Sending a Fax by Automatic Dialling STOP When you have finished checking the list, press twice to return to the date and time display. Note: To print out a list of the documents waiting in memory for transmission, MEM.STATUS press and then Canceling a memory transmission by number If you know the memory number assigned to a memory transmission, you can...

  • Page 51: Automatic Redialling

    Sending a Fax by Automatic Dialling Automatic redialling If you use automatic dialling (including Direct Keypad Dialling) and the line is busy, the fax machine will automatically redial the number. The fax machine will make 2 redialling attempts at intervals of 5 minutes. JOB STATUS To cancel automatic redialling, press to show the job status in the...

  • Page 52: Creating And Using Personal Books

    Creating and Using Personal Books Creating and Using Personal Books Up to 10 personal books can be created that allow inviduals to program Rapid Key and Speed Dial numbers for their own personal use. ♦ Up to 59 Rapid Key numbers and 16 Speed Dial numbers can be programmed in each personal book.
  • Page 53 Creating and Using Personal Books Enter a name for the personal directory book by pressing the letter entry keys. (Make sure the Rapid Key overlay is down.) Example: SHARP = A / | H / } P / = Caps Lock R / $ •...
  • Page 54 Creating and Using Personal Books Using a personal book To program or use a Rapid Key or Speed Dial number in a personal book, you must first open the book. Follow these steps: Display: PERSONAL BOOK Press SELECT PERSONAL BOOK KEY OR PASSCODE The display briefly shows the Enter the 4-digit passcode of your...
  • Page 55 Creating and Using Personal Books ♦ Poll one or more fax machines using Rapid Keys and Speed Dial numbers from your book (see page 71). ♦ Set up a timer operation using a Rapid Key or Speed Dial number from your book (see page 77).
  • Page 56 Creating and Using Personal Books Clearing a book Note: Before you can clear a personal book, you must clear all Rapid Keys, Speed Dial numbers, Group Keys, and Program Keys that are in the book. If a transmission or timer operation is pending that uses a number in a book, the book cannot be cleared until the operation is completed or cancelled.

  • Page 57: Cover Sheet

    Cover Sheet Cover Sheet You can have the fax machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet includes the date and time, the receiver’s name and number if a Rapid Key or Speed Dial number is used, the sender’s name and number, and the total number of pages.
  • Page 58 Cover Sheet COVER SHEET Press . (Flip up the Rapid Key overlay if it is down.) • The display will briefly show COVER SHEET MODE ENTERED and then revert to SEND READY. STOP • To cancel the cover sheet selection, press Dial the receiving party and transmit the fax.

  • Page 59: Batch Page Numbering

    Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P.

  • Page 60: Receiving Documents

    3. Receiving Documents The fax machine has two modes for receiving calls: AUTO mode: Select this mode when you only want to receive faxes on the line connected to the fax machine. The fax machine will answer all calls automatically and receive incoming faxes.

  • Page 61: Using Manual Reception Mode

    Using MANUAL Reception Mode Using MANUAL Reception Mode When the fax machine rings, answer the call on an extension phone connected to the same line. If you hear a fax tone, press once and twice on the keypad of the START/ extension phone, or press on the fax machine.

  • Page 62: Substitute Reception To Memory

    Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible, such as when the fax machine runs out of paper or toner, or a paper jam occurs, incoming faxes will be received to memory. When you have received a fax to memory, FAX RCVD IN MEMORY will appear in the display, alternating with NO PAPER, REPLACE TONER, or PAPER JAM.

  • Page 63: Making Copies

    4. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling the fax machine to double as an office copier. ♦ You can perform all steps of a copy job even when the fax machine is busy printing other copy jobs, or when it is printing a received fax after the line has been disconnected.
  • Page 64 Making Copies Press (MULTI) if you do not want the copies sorted, or (SORT) if you Example of three copies each of three originals want the copies sorted. • Copying will begin. Originals Not sorted Sorted (MULTI COPY) (SORT COPY) Checking and canceling copy jobs in memory You can display the status of copy jobs in memory by following the steps below.

  • Page 65: Special Functions

    5. Special Functions Broadcasting The Broadcasting function allows you to send the same fax to as many as 154 destinations in a single operation. First load the document, then enter the numbers of the receiving machines. The document will be automatically transmitted to each destination.

  • Page 66: Broadcasting Using A Group Key

    Broadcasting Note: If you need to delete a number, press until the destination STOP appears in the display and then press START/ BROADCAST MODE Press ENTER SELECT THE MODE CONTRAST RESOLUTION If desired, press and/or to set the resolution and contrast.

  • Page 67: Storing Numbers In Group Keys

    Broadcasting Storing numbers in Group Keys Group Keys allow you to dial a group of fax numbers by simply pressing the appropriate Group Key once. To store a group of numbers in a Group Key, follow the steps below. ♦ Any Rapid Key that is not already programmed as a Rapid Key or a Program Key can be used as a Group Key.
  • Page 68 Broadcasting Enter fax numbers using one or both of the following methods: • Press one or more Rapid Keys. • Enter one or more Speed Dial numbers with the numeric keys, pressing SPEED DIAL before each number (if you enter less than 2 digits for a number, START/ press to complete the entry).

  • Page 69: Confidential Operations

    ♦ Confidential transmission is only possible when the receiving machine is a Sharp model with confidential reception capability. ♦ To use this function, your name and fax number (OWN PASSCODE) must be entered in your fax machine as explained on page 24.

  • Page 70: Confidential Reception

    Confidential Operations If the receiving machine has multiple confidential mailboxes, enter the appropriate mailbox number with the numeric keys (this step is required for machines with multiple mailboxes). If the receiving machine doesn’t have multiple mailboxes, go directly to Step 4. START/ Press ENTER...
  • Page 71 / / \ ; / : . / , START/ Press ENTER Note: After entering the passcode, the fax machine will print it out for your records. If you forget the passcode and have kept no record, contact your Sharp dealer.
  • Page 72 Confidential Operations Clearing a passcode Display: CONFIDENTIAL Press (flip up the Rapid Key Z/< 4:CONF. CODE CLEAR overlay if it is down) and then ENTER BOX # (00-99) Enter the 2-digit number that identifies the mailbox you want to clear. Enter the 4-digit passcode of the mailbox with the numeric keys.

  • Page 73: Polling

    Polling Polling Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your fax machine to both poll and be polled by others. Polling others To poll another fax machine, follow the steps below.
  • Page 74 Polling Serial Polling using a Group Key If the fax machines you want to poll have all been programmed into one Group Key, you can poll them by simply pressing that Group Key. (The procedure for programming Group Keys is explained on page 65.) ♦...
  • Page 75 Polling 1:MEMORY POLL SET Press to select SET. 1=1 TIME, 2=REPEAT • If another document has already been stored, press to select APPEND, and go to Step 6. Press to allow polling only once, or to allow polling an unlimited number of times.

  • Page 76: Polling Security

    Note: System and ID numbers can only be used if the other fax machine is also a Sharp machine. Turning Polling Security on and off Polling Security is turned on or off with Option Setting 8 as explained on page 101.
  • Page 77 Polling Storing: Enter a 2-digit number (from 01 to 10).This number identifies the fax number you will enter in the next step. Clearing: Enter the 2-digit number which identifies the fax number you want to clear, and go to Step 5. Enter the fax number (max.
  • Page 78 Polling STOP Press repeatedly to return to the date and time display. Storing and clearing ID numbers for polling permission Up to five 4-digit ID numbers can be programmed in your fax machine for giving and receiving polling permission. Polling will take place if one of your ID numbers matches the other fax machine’s System number.

  • Page 79: Timer Operations

    Timer Operations Timer Operations The Timer function allows you to store a job to be performed automatically at a specified time. Up to 59 timer jobs can be stored at any one time, and the time of each can be specified up to a week in advance. You can use this function to take advantage of lower off-peak rates without having to be there when the operation is performed.
  • Page 80 Timer Operations Enter a number as follows to select the day of the operation (skip this step if the operation will be performed within the next 24 hours): Sunday Monday Tuesday Wednesday Thursday Friday Saturday START/ Press and go to the specific procedure for your operation (see the ENTER following pages).

  • Page 81: Confidential Transmission

    Timer Operations CONTRAST RESOLUTION Press and/or to adjust the resolution and contrast if START/ desired, and then press ENTER START/ Load the document and then press ENTER • The document will be scanned into memory. Confidential transmission (Continued from Initial procedure .) Enter the mailbox number (2 digits).

  • Page 82: Serial Polling

    Timer Operations CONTRAST RESOLUTION Press and/or to adjust the resolution and contrast if START/ desired, and then press ENTER START/ Load the document and then press ENTER • The document will be scanned into memory. Polling (Continued from Initial procedure .) Dial the machine to be polled using one of the following methods: •...
  • Page 83 Timer Operations • SPEED DIAL Enter one or more Speed Dial numbers, pressing before each number. (If you enter less than 2 digits for a Speed Dial number, press START/ to complete the entry.) ENTER • START/ Enter one or more full fax numbers with the numeric keys, pressing ENTER after each full number.
  • Page 84 Timer Operations Note: If you need to delete a number, press until the destination STOP appears in the display and then press START/ Press ENTER CONTRAST RESOLUTION Press and/or to adjust the resolution and contrast if START/ desired, and then press ENTER START/ Load the document and then press...

  • Page 85: Batch Transmission

    Batch Transmission Batch Transmission Batch transmission allows you to store multiple fax jobs in memory for automatic transmission to one destination at a set time. If you often send faxes to a particular destination, this function helps reduce telephone costs by allowing you to conveniently send multiple faxes on one connection.
  • Page 86 Batch Transmission Press the appropriate Batch Key. Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / = SYMBOL A / | G / { H / } J / [...

  • Page 87: Entering And Using Programs

    Entering and Using Programs Entering and Using Programs If you frequently perform the same operation involving the same party, you can program all the steps of the operation into one Program Key. This allows you to perform the operation by simply pressing that key. ♦...
  • Page 88 Entering and Using Programs If you want to include a timer setting, enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”). (If not, go directly to Step 8.) Enter a number as follows to select the day of the operation (skip this step if the operation will be performed within the next 24 hours): Sunday Monday...
  • Page 89 Entering and Using Programs Transmission (Continued from Initial procedure .) Dial the receiving machine using one of the following methods: • Press a Rapid Key. SPEED DIAL • Press and enter a Speed Dial number (if you enter less than 2 START/ digits, press to complete the entry).
  • Page 90 Entering and Using Programs Confidential transmission (Continued from Initial procedure .) Enter the mailbox number (2 digits). (Go directly to Step 12 if the receiving machine does not have mailboxes.) START/ Press ENTER Dial the receiving machine using one of the following methods: •...
  • Page 91 Entering and Using Programs Polling (Continued from Initial procedure .) Dial the machine to be polled using one of the following methods: • Press a Rapid Key. • SPEED DIAL Press and enter a Speed Dial number (if you enter less than 2 START/ digits, press to complete the entry).
  • Page 92 Entering and Using Programs Note: If you need to delete a number, press until the destination STOP appears in the display and then press START/ Press ENTER STOP Press repeatedly until you return to the date and time display. Broadcasting (Continued from Initial procedure .) Dial the receiving machines using one or more of the following methods:...
  • Page 93 Entering and Using Programs CONTRAST RESOLUTION Press and/or to adjust the resolution and contrast if START/ desired, and then press ENTER START/ Press ENTER STOP Press repeatedly until you return to the date and time display. Batch transmission (Continued from Initial procedure .) Dial the receiving machine using one of the following methods: •...

  • Page 94: Clearing A Program Key

    Entering and Using Programs Being Polled (Memory polling) (Continued from Initial procedure .) Press to allow polling only once, or to allow polling an unlimited number of times. START/ Press ENTER CONTRAST RESOLUTION Press and/or to adjust the resolution and contrast if START/ desired, and then press ENTER...

  • Page 95: Using A Program Key

    Entering and Using Programs START/ Press ENTER STOP Press repeatedly until you return to the date and time display. Using a Program Key Follow the steps below to perform a programmed operation. If this is a transmission operation or memory polling operation, load the document.

  • Page 96: Duplex Scanning For Two-Sided Documents

    Duplex Scanning for Two-sided Documents Duplex Scanning for Two-sided Documents To transmit or copy documents which have printing or graphics on both sides of the page or pages, use Duplex Scanning. With this function, you simply feed the document (all pages) through the machine once, turn the stack of pages over, and feed it through again.

  • Page 97: Department Control

    When it is activated, a department code must be entered before an operation can be performed. ♦ Department Control can only be activated by your Sharp dealer. If you want to use this function, contact your dealer. ♦ Department Control allows you to track the number of pages transmitted as well as the transmission time for each authorized department or person.

  • Page 98: Accessing The Machine

    Department Control Clearing: Enter the 2-digit number that identifies the Department Code you want to clear. Note: It is not possible to clear the Department Code that you currently used to access the fax machine. It is also not possible clear a Department Code if only one code is programmed.

  • Page 99: Blocking Reception Of Unwanted Faxes

    Blocking Reception of Unwanted Fax- Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option Setting 20 (Anti-Junk Fax) to ON as explained on page 104, and then enter the fax numbers from which you do not want to receive faxes as explained below.

  • Page 100: Distinctive Ring (Requires Subscription To Service)

    Distinctive Ring (Requires Subscription to Service) Distinctive Ring (Requires Subscription to Service) If you subscribe to a distinctive ring service from your telephone company, you will need to turn on the distinctive ring function. When this is done, your fax will signal voice calls by the normal ring pattern, and fax transmissions by a special ring pattern.

  • Page 101: Optional Settings

    6. Optional Settings The optional settings allow you to customize the fax machine to better suit your needs. An initial setting has been made for each optional setting at the factory. To change a setting, follow the steps below to access it, and then change the setting as explained in the list that follows.
  • Page 102 Optional Settings Optional Settings Setting 01: DEFAULT FAX RESOLUTION This option sets the default resolution (the resolution used if a setting is not RESOLUTION selected with ) for transmitting documents. Press STANDARD, for FINE, or for SUPER-FINE. ♦ Initial setting: 1 Setting 02: NUMBER OF RINGS AUTO RECEPTION This sets the number of rings the fax machine waits before answering an incoming call in AUTO receive mode.
  • Page 103 Optional Settings Setting 05: TRANSACTION REPORT PRINT SELECTION This sets the condition for printing out a Transaction Report. Enter a number from as follows: (ERROR/TIMER A report will be printed after an error, timer MEMORY): operation, or memory operation (SEND ONLY) A report will be printed only after a transmission (ALWAYS PRINTS)
  • Page 104 Optional Settings Setting 10: AUTO COVER SHEET Press (YES) to have the fax automatically generate a cover sheet and send it as the last page of each transmission. Press (NO) to turn the function off. ♦ Initial setting: 2 Note: Setting 11 is not used. Setting 12: COPY SCANNING This setting is used to reduce copies slightly before printing to ensure that data on the edges are not cut off.
  • Page 105 Optional Settings Setting 16: CASSETTE SELECTION Press (AUTO SELECTION) if you want the fax machine to automatically select the printing paper source (tray or cassette) according to the size of each page received or copied. (If a document consists of multiple pages of different sizes, each page will be printed on the paper that best matches its size.) Press...
  • Page 106 Optional Settings Setting 20: ANTI-JUNK FAX Press to block reception from fax numbers entered in the Anti Junk Fax List. Press to allow reception from all numbers. ♦ Initial setting: 2 Setting 21: ALARM VOLUME This sets the volume of the beep sound that alerts you to error conditions and informs you that operations have been completed.
  • Page 107 Optional Settings Setting 25: BEEP LENGTH This sets the duration of the beep that signals the end of transmission, reception, or copying. Press for 3 seconds, for 1 second, or no beep. ♦ Initial setting: 1 Note: Setting 26 is not used. Setting 27: DEPARTMENT CODE DIGITS This setting allows you to change the number of digits used for Department Codes.
  • Page 108 Optional Settings Setting 30: COPY RESOLUTION Use this setting to select the default copying resolution (the resolution used for RESOLUTION copying if a setting is not made with ). Press for STANDARD, for FINE, or for SUPER-FINE. ♦ Initial setting: 2 Setting 31: SEPARATE MODE If desired, you can have the fax draw a sheet of paper from one of the paper sources after each fax reception.

  • Page 109: Printing Lists And Reports

    7. Printing Lists and Reports You can print lists showing settings and information entered in the fax machine. You can also print out reports on recent activity and individual operations after they are completed. The lists and reports are described on the following pages.
  • Page 110 Printing Lists and Reports Explanation of headings SENDER/ The name or fax number of the other machine involved in the transaction. RECEIVER START The time at which transmission/reception started. TX/RX TIME Total time taken for transmission/reception. PAGES Number of pages transmitted/received. TYPE CONF.
  • Page 111 Sharp model. CANCEL 4 - (Used for confidential transmission only) A confidential ransmission was cancelled because an incorrect mailbox number was entered for a fax machine with confidential mailboxes, or the other machine’s memory is full.
  • Page 112 Printing Lists and Reports Department Usage List (List 08) This list shows total transmission time and pages transmitted (including polling time and pages polled) for each department during the period indicated on the list. The information is only available if Department Control has been activated.

  • Page 113: Transaction Report

    Printing Lists and Reports Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. The fax machine is set at the factory to print out the report only when an error occurs. If desired, you can change the setting to have it printed out under a variety of other conditions.

  • Page 114: Maintenance

    8. Maintenance Cleaning the Scanning Glass and Rollers Clean the reading glass and rollers frequently to ensure the quality of your transmitted images and copies. Open the operation panel. • Squeeze the release marked PANEL RELEASE and pull up. Wipe the scanning glass, white backplate, and rollers with a soft cloth. •...

  • Page 115: Replacing The Verification Stamp

    Replacing the Verification Stamp Replacing the Verification Stamp If you are using the Verification Stamp function, you will need to replace the ink cartridge in the stamp unit when it runs out of ink (when the stamped mark on original documents becomes faint). A new ink cartridge can be obtained from your dealer.

  • Page 116: Troubleshooting

    9. Troubleshooting Problems and Solutions Line error Problem Solution LINE ERROR appears in Try the transaction again. If the error persists, check the display, and/or a the following: transaction report is printed out with COM. E- • Check the connection. The cord from the TEL. and a number from 0 to 31 LINE socket to the wall socket should be no longer in the NOTE column.

  • Page 117: Dialling And Transmission Problems

    • If the receiving machine is in manual mode with no attendant, reception will not be possible. • If the receiving machine is not a Sharp model, make sure it is G3 compatible. • Check the display for error messages.

  • Page 118: Reception And Copying Problems

    Problems and Solutions Reception and copying problems Problem Solution The fax machine doesn’t • Make sure that the reception mode is set to AUTO receive documents (see page 58). automatically. The received document is • Ask the other party to send higher contrast faint.

  • Page 119: General Problems

    Problems and Solutions The quality of copies is • Any dirt or material on the scanning glass will poor and/or black lines cause lines to appear on copies and transmitted appear. faxes. Clean the scanning glass as explained in Chapter 8. Dots appear at regular •...
  • Page 120 Should such a problem occur, contact your authorised Sharp Service Centre for information.

  • Page 121: Messages And Signals

    Messages and Signals Messages and Signals Display messages CHECK CASSETTE This indicates that the cassette is not installed properly. CONF. REFUSED A confidential transmission has been denied because you entered an incorrect mailbox number for a machine with mailboxes. CONF. RX ERROR Confidential reception was cancelled because the mailbox number specified by the transmitting machine is not programmed in your fax machine.
  • Page 122 Sharp model. NO PAPER This message will be followed by one of the paper sources in parentheses, and informs you that the paper source is out of paper.

  • Page 123: Audible Signals

    Messages and Signals Audible signals Continuous tone 3 seconds Indicates the end of transmission, reception, or copying. Intermittent tone 5 seconds Indicates incomplete transmission, (3 beeps) (1 second on, 1 reception, or copying. second off) Rapid intermittent 35 seconds Indicates that an extension phone tone (0.7 seconds on, connected to the fax is off hook.

  • Page 124: Clearing Paper Jams

    Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, START/ or REMOVE ORIGINAL(S) appears in the display, first try pressing . If ENTER the document doesn’t feed out, open the operation panel and remove it. Important: Do not try to remove a document without opening the operation panel.

  • Page 125: Clearing Jammed Printing Paper

    Clearing Paper Jams Clearing jammed printing paper If the printing paper jams, PAPER JAM will appear in the display. Follow the steps below to clear the jam. Press the green release and open the print compartment cover. • Caution! The fusing unit inside the print compartment becomes very hot during operation.
  • Page 126 Clearing Paper Jams Replace the drum cartridge. • Make sure the drum cartridge is BLUE inserted in as far as it will go. GREEN Replace the toner cartridge and then close the print compartment cover. BLUE GREEN If you have a paper cassette and the display still indicates that paper is jammed, pull out the cassette and remove the jammed paper.

  • Page 127: Quick Reference Guide

    QUICK REFERENCE GUIDE Press a Group Key. SENDING FAXES SPEED DIAL and enter a Speed Dial Press Place the document (up to 50 A4-size pages) face START/ number (press to complete entry if ENTER down in the document feeder. only one digit is entered). START/ (Note: For Normal Dialling and Direct Keypad Enter a full number and press...

  • Page 128: Index

    Index Dialling Chain, 39, 46 Activity Report, 107 Direct Keypad, 44 Auto Listing, 100 Normal, 35 Alarm volume, 104 Rapid Key, 42 Anti Junk Fax, 97, 104 Speed, 43 Anti Junk Number List, 110 Direct Keypad Dialling, 44 Audible signals, 121 Distinctive ring, 98 Auto Cover Sheet, 102 Document feeder, 32...
  • Page 129 Index Letters, entering, 24 Rapid Key Dialling, 42 Line error, 114 Receive Reduce, 102 Loading the document, 32 Reception mode Auto, 58 Manual, 58, 59 Setting, 58 Manual reception mode, 58, 59 Redialling, 36, 49 Memory Resolution, 33 Checking documents in, 47, 60 Ringer volume, 29 Sending faxes from, 41 Substitute reception to, 60...
  • Page 131 SHARP CORPORATION OF AUSTRALIA PTY.LTD. A.C.N. 003 039 405 1 Huntingwood Drive, Huntingwood, Blacktown, N.S.W., 2148 SHARP CORPORATION OF NEW ZEALAND LIMITED. 59 Hugo Johnston Drive Penrose, Auckland New Zealand SHARP CORPORATION PRINTED IN THAILAND (TINSE4339XHTZ)

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