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Hosting/Sharing a Meeting
The following explains how to host/share a meeting over your local intranet or the
Internet.
When sharing a meeting, be aware of the following items.
While Scrapbook v2.2 can open files created by previous versions of Scrapbook (v2.1 and
earlier), previous versions of Scrapbook cannot open v2.2 files. D uring shared meetings,
previous versions of Scrapbook do not support (will not display) text boxes created in
Scrapbook v2.2. Scrapbook v2.2 will display (but cannot edit) text boxes created by
previous versions of Scrapbook.
If hosting a shared meeting using Scrapbook v2.2, we recommend that you select the
Deny access to remote participants with mismatched software versions checkbox
from the Share Meeting dialog box.
If you share the meeting on your local intranet, only people within your intranet can
access the meeting. If you share your meeting over the Internet (using an eBeam
server), participants from any Internet location can access your meeting.
To share a meeting an interactive receiver or software activation must be detected. Also,
if there is any possibility that your network uses a proxy server, see Proxy Server Setup.
You can host one shared meeting at any time.
See:
Hosting A Shared Meeting
Leaving A Shared Meeting
For meeting host specific tools, see Meeting Host Tools found in the
Hosting a Shared Meeting
1. Choose Meetings > Share Meeting, or select the Share Meeting button from the
Scrapbook Toolbar to open the Share Meeting dialog.
2. Under Meeting Information , enter the following:
Meeting Name
The meeting name is the name show n in the
saved as the default name for subsequent meetings, until you change it. The meeting name can
be up to 20 characters.
My Name
The name displayed in the Participants View . See
Notes
Any notes/comment you w ould like to include.
Publish Meeting
Select Publish Meeting Name if you want the name of the meeting to be visible to netw ork
Name
users who are attempting to join a meeting using either the Join Meeting (see
for more information) dialog box, or the Meetings w eb page located at w ww.e-beam.com.
If you do not publish the name, guests w ill need to know the full meeting name beforehand and
manually type it into the Join Meeting dialog box.
Password/
If a password is required, check the Use Password checkbox and type the same passw ord into
Confirm/Use
both the Password and Confirm text boxes.
Password
The password must be at least 6 characters, and can be up to 20 characters.
Send Meeting
Meeting invitations are e-mail invitations that are sent out using your standard e-mail client. If
Invitation
Send Meeting Invitation is checked, the Send Invitation dialog box opens once you select
the Share Meeting button. See
© 2011 Luidia, Incorporated
Join Meeting dialog box. The meeting name is
Sending an Invitation
Page 98
Participants
Participants
.
for more information.
window.
Joining a Meeting
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