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ACT ACTWINPRO Manual

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  • Page 2 Access Control Technologies Ltd. reserve the right to change the contents of this manual and the system it applies to without prior notice. While every effort has been taken by ACT to ensure the accuracy of the information contained within this document, ACT assumes no responsibility for any errors or omissions.

  • Page 3: Table Of Contents

    INTRODUCTION ACTWinPro INTRODUCTION ....................4 INSTALLATION....................5 System Requirements ..................5 Installing ACTWinPro ..................7 Getting Started ....................8 Create New Database ................8 Connect to controllers ................11 Exploring ACTWinPro ..................13 Menu Navigation .....................14 Toolbars ......................17 Getting Help ....................18 System Overview ....................19 Connecting directly to one controller ...............19 Connecting to more than one controller ............21...
  • Page 4 INTRODUCTION ACTWinPro Door 1 Outputs..................44 Door 2 Outputs..................45 Controller Options ..................45 Capabilities....................47 Doors.......................48 Door Number....................48 Enable ......................48 Name .......................48 Controller....................48 Local Door Number ..................48 Timers ......................49 Timed Actions ..................50 AUX Relay Output..................51 Reporting....................52 User View ......................56 User Number....................56 First & Last Names...................56 Group .......................56...
  • Page 5 INTRODUCTION ACTWinPro Floor Groups ....................69 Elevator Groups ....................70 SYSTEM OPTIONS ....................71 System Options ....................72 Doors .......................72 Controllers Security..................74 Events ......................75 Alarm/Colours Dialog ................76 Database Access Rights ................78 Challenge ....................80 Card Print Page..................81 SiteServer Page ..................83 Performance.....................83 Database Settings..................84 Program Settings ..................86 Installation ....................87...

  • Page 6: Introduction

    This product allows full setup, configuration and monitoring of the ACT family of access control units. ACTWinPro is available in two flavours – a Lite version and a Pro version. Some features may only be available in the Pro version.

  • Page 7: Installation

    ACTWinPro INSTALLATION System Requirements The system requirements for ACTWinPro are dependant on your access control system configuration and the amount of traffic generated by doors and controllers. Listed are several different ‘typical’ configurations and the hardware and software requirements for those configurations.
  • Page 8 Windows 2000 with Service Pack 4 or higher Windows XP Professional (Not Home Edition) Windows Server 2003 MS SQL Server 2000 LAN: 100MBits For large installations ACT recommends using the commercial version of Microsoft SQL Server. Page 6 Access Control Technology...

  • Page 9: Installing Actwinpro

    Note: This application can only be used on PCs on which it has been installed. It cannot be copied from one PC to another. To install ACTWinPro, insert the CD into your computers CD driver. If Autoplay is enabled, the setup application will load automatically. To load setup manually, select the CD drive from Explorer and double click the SETUP.EXE file.

  • Page 10: Getting Started

    ACTWinPro Getting Started After installation, ACTWinPro will be available as an icon in the desktop or under Programs. Double click on the icon to activate the program. Many installers don’t use PCs in their day-to-day work. If you have never used a PC or are unfamiliar with navigating Windows explorer, then ACT recommends going on a PC training course followed by ACTs’...
  • Page 11 INSTALLATION ACTWinPro Wizard Step 2 Give each controller a relevant name (usually its location) and select the type of controller. Enter the number of doors on the controller. If more than one controller is on the site, then Step 2 will repeat for each controller. The first controller that appears in this step should be set to address 1 on the controller, second controller set to address 2 etc.
  • Page 12 INSTALLATION ACTWinPro Wizard Step 4 This is the final step. Tick the first checkbox to automatically backup the database when the program exits (recommended). Select the second checkbox if a site code or batch cards are required for user cards. The Card Manager dialog will be displayed.

  • Page 13: Connect To Controllers

    The system tree is an overall view of the controllers and doors on the system. It is displayed on the left side of the ACTWinPro screen in most views. When offline, the tree shows the physical configuration of the system indicating which doors are connected to which controllers.
  • Page 14 INSTALLATION ACTWinPro Door online (closed) Door is responding and closed Door online (open) Door is responding and open Door unlocked (closed) Door is closed, relay is active Door unlocked (open) Door is open, relay is active Door reject (closed) Door is closed, card rejected...

  • Page 15: Exploring Actwinpro

    EXPLORING ACTWIN ACTWinPro Exploring ACTWinPro This section describes the ACTWinPro user interface. A guide is given to these different features: Menu Navigation Toolbars and icons Getting Help System Overview Page 13 Access Control Technology...

  • Page 16: Menu Navigation

    Enable/Disable status bar at the bottom of screen Refresh Update the screen with new information Options Configure system options Database This menu selects the database view to be shown in the main ACTWinPro screen. Locations Displays the location database view Controllers Displays the controller database view...
  • Page 17 Searches for a specific record Copy Copies or creates a range of records from current Reports This menu selects the report view that is shown in the main ACTWinPro screen. Recent Events Displays the live event view Event Analysis Displays the event analysis report view...
  • Page 18 EXPLORING ACTWIN ACTWinPro Help This menu contains the following commands Contents Displays the table of contents for ACTWinPro online help Item Help Display help for buttons, menus and windows About ACTWinPro Displays a dialog showing the current software version Page 16...

  • Page 19: Toolbars

    The toolbar provides quick mouse access to many tools used in ACTWinPro. To hide or display the toolbar, choose Toolbar from the View menu. To alter the position of the toolbar, use the mouse to drag it to its required location.

  • Page 20: Getting Help

    Allows Card Templates to be edited Getting Help ACTWinPro is a fully featured system with great flexibility in how it is configured. More information is provided in the comprehensive Help facility. Selecting Help, then Contents will display the standard Windows help dialog.

  • Page 21: System Overview

    EXPLORING ACTWIN ACTWinPro System Overview ACTWinPro is a database driven application that communicates directly with the ACT family of access controllers. Each database item is viewable from the Database menu option. Database records are added, deleted etc. from the Records menu option or from the toolbar. If a change is made to the database, the change must be sent to the connected controllers.
  • Page 22 EXPLORING ACTWIN ACTWinPro From the Installer Menu (default code 999999) on the ACT controller, do the following: 1. Factory Default the controller. 2. Go to the Communications menu and Set Address to 1. 3. Set Direct Connect to Yes. 4. Connect the controller(s) to the PC.

  • Page 23: Connecting To More Than One Controller

    2. Go to the Communications menu and Set Address. Assign each controller a unique address, starting at 1. 3. Set Direct Connect to No. 4. Connect the controller(s) to the PC. 5. From ACTWinPro, configure a new database. 6. Follow the database creation wizard. Page 21 Access Control Technology...
  • Page 24 EXPLORING ACTWIN ACTWinPro 7. Ensure that Comms is set up correctly. From ACTWinPro, set the correct parameters in the Locations View . Usual configuration settings are COM1, RS485 Automatic Interface, normal speed (9600BPS). 8. Click the connect button. Page 22...

  • Page 25: Adding Controllers

    Adding Controllers Use the Controllers command in the Database menu, or click on the controller icon on the toolbar to select the controller view in the main ACTWinPro screen. Use the New command in the Record menu, or click on the new icon on the toolbar to create a new controller record.
  • Page 26 EXPLORING ACTWIN ACTWinPro The controller location should be selected in the Location drop-down list. If the controller has been already installed, then it should be enabled now by checking the Enable box. Any other desired options may be configured as appropriate, and the new record...

  • Page 27: Add A New Door

    Add a new Door Use the Doors command in the Database menu, or click on the door icon the toolbar to select the door view in the main ACTWinPro screen. Use the New command in the Record menu, or click on the new icon on the toolbar to create a new door record.

  • Page 28: Configuring Access Rights For A User

    EXPLORING ACTWIN ACTWinPro Configuring Access Rights for a user 1. Go to the Timezones View and set up a valid timezone for the user. These are the times that the user is allowed access. For example for Weekdays, click on Monday to Friday, enter the From and To time period and click Add.
  • Page 29 Timezone/Doorgroup combinations may be added by repeating Steps 1,2 and 3. 4. Assign the User group to the user in the Users view. ACT recommends that the names of the timezones and doorgroups be kept the same as the user group. For example, the Staff usergroup should have a Staff timezone and a Staff doorgroup.

  • Page 30: Setting Up Fire Doors

    AUX input on door 1. This must be normally closed. If you are using more than one ACT controller, you must wire the normally closed - going open contact of the fire panel into the AUX input on Door 1 of each controller.

  • Page 31: File Menu

    FILE MENU ACTWinPro FILE MENU The file menu is where new databases are created and downloaded to controllers. This section describes all the options of the menu. Page 29 Access Control Technology...

  • Page 32: File New

    FILE MENU ACTWinPro File New This option allows a new ACTWinPro database to be created. The new database will have default values for system settings and will contain no users, doors or controllers etc. The following dialog is displayed. The directory where the new database will be created may be selected using the directory navigation buttons.

  • Page 33: File Open

    This will close any currently loaded database. If the database was generated by an older version of ACTWinPro, then the Convert Database dialog may be displayed allowing it to be converted to a newer format.

  • Page 34: Connect

    FILE MENU ACTWinPro Connect This option connects to the access control system. If the system has only one Location then an immediate connection is made to all controllers on the network. If the system has several Locations then the following dialog is displayed to allow...

  • Page 35: Upload Command

    The database should be created and populated with the controllers on the system. Connect to the controllers and ensure all are online. Clicking upload will start ACTWinPro uploading all the information from the controllers into the database. There are some limitations on upload as not all information is stored in the controllers: 1.

  • Page 36: Download

    It then downloads all relevant information from the database to that controller. Normal operation of the controller may be temporarily interrupted during the download. Closing ACTWinPro during a download or cancelling the download could leave a controller in an indeterminate state.

  • Page 37: Db Information

    Creation time and data Database Type MS SQL Server or MS Jet Engine (MS Access) Size Size of the database file in bytes. Data Version ACTWinPro database format version Users Number of user records created Doors Number of doors configured Controllers...

  • Page 38: Export Command

    (CSV) format. Most spreadsheet or database programs can accept files in this format. However, different spreadsheet or database programs may require different field separators. ACTWinPro provides semi-colon, comma or tab as field’s separators. It also allows quotes to be used to surround text fields.

  • Page 39: Import Command

    FILE MENU ACTWinPro Import Command This command imports user information from an external file. (Only available when a database is opened) The import command takes user information generated externally and generates (or changes) user records accordingly. The file is in standard comma separated value (CSV) format.

  • Page 40: Exit

    ACTWinPro Exit If a download is in progress, the following dialog will be displayed to confirm exit. If ACTWinPro is currently online, the following dialog will be displayed. You must disconnect first by clicking the disconnect button. Page 38 Access Control Technology...

  • Page 41: Database Menu

    DATABASE MENU ACTWinPro DATABASE MENU The database menu is used to view and configure the items in the database. This menu is used to configure controllers, doors, users etc. Each item in the database menu is covered in this section.

  • Page 42: Locations

    Give each location a sensible name e.g. Main Building etc. Type of Connection Specify the type of connection from the PC to the ACT controllers. This may be Serial port where the PC is connected directly to the controllers or is connected using a RS485 interface.
  • Page 43 Leave the settings as default (IP Port number 10001). IP Address Specify the IP address or the DNS name of the ACT LAN interface device or ACT3000. Ask your installer or IT Administrator if you are not sure. Encryption Key An Encryption key consisting of a 10-digit number may be programmed into the ACTWinPro to prevent unauthorized access to the controllers.
  • Page 44 DATABASE MENU ACTWinPro In this window you can see current location status. It can be in use (online) or not in use (offline). You can press the Refresh button to refresh the status if you made any changes to the database.

  • Page 45: Controllers

    It is also the record number of the controller in the ACTWinPro database. The field is usually read-only; it may be altered only when creating a new record.

  • Page 46: Name

    Type The type field is a drop-down box which is used to indicate the hardware type of the controller, e.g. ACT1000 or ACT2000 or ACT3000. ACTWinPro used this information when downloading information as different controllers may have different features and capabilities.

  • Page 47: Door 2 Outputs

    DATABASE MENU ACTWinPro OP3 = Any door open When this option is selected, the OP3 output on door 1 operates if any of the doors connected to the controller are open. Door 2 Outputs AUX = Users present When this option is selected, the AUX output on door 2 operates while one or more users are within the antipassback or perimeter area (if configured).
  • Page 48 DATABASE MENU ACTWinPro This option instructs the controller to show the current status of each door on its LCD display. Normally when all doors are closed, the display shows only the current date and time. When the status of a door changes, it will be shown periodically on the display until it reverts to normal.

  • Page 49: Capabilities

    DATABASE MENU ACTWinPro Tech Fault Bleeps This option instructs the controller to bleep periodically if a technical fault condition exists. Technical faults include mains faults, tampers and doors offline. User Limiting When the number of users inside the perimeter area is equal to the maximum of either User Limit A or User Limit B then prevent any more users from entering.

  • Page 50: Doors

    ACTWinPro Doors The door view is a window into the door information stored in the ACTWinPro database. It is only accessible when the system is offline. Using the record navigation buttons on the toolbar or the Record menu, individual doors may be selected and viewed.

  • Page 51: Timers

    DATABASE MENU ACTWinPro Timers The timers box allows setting of various Door Timers. Use the drop-down box to select a timer to view, and set the desired value in the Seconds box. Each door contains a number of timers that govern the timing of various aspects of the operation of the door.

  • Page 52: Timed Actions

    DATABASE MENU ACTWinPro Extended Relay Timer The door relay may be activated for an extended period of time for some users. The user must have the Extended Relay user option. This is a useful feature for wheelchair users etc. Timed Actions The Actions box allows the setting of various Timed Actions that may take place on a door.

  • Page 53: Aux Relay Output

    DATABASE MENU ACTWinPro The timezone assigned to this action determines when the OP3 output is active. This could be used to control an externally connected device. AUX Active The timezone assigned to this action determines when the AUX output is active.

  • Page 54: Reporting

    DATABASE MENU ACTWinPro The output is activated if the door has been open for longer than a predetermined period of time. It is reset once the door is closed or when a valid card is swiped. Door forced The output is activated if the door is opened without being explicitly commanded to open by the controller.
  • Page 55 DATABASE MENU ACTWinPro Door ajar A door ajar event is logged if the door has been open for longer than a predetermined period of time. Door forced A door forced event is logged if the door is opened without being explicitly commanded to open by the controller.
  • Page 56 DATABASE MENU ACTWinPro Chime The chime option causes the door controller's buzzer to sound momentarily when the door is opened. The buzzer (AUX) output is also activated for a short period of time. Free exit Normally, the controller applies the same group access rules to users exiting the area as it applies to users being granted access.
  • Page 57 DATABASE MENU ACTWinPro Toggle Operation The Toggle option allows the door to be toggled open or closed by users with the Toggle Relay option enabled. Intruder Panel The AUX input on the door may be connected to an Intruder Panel. When this signal is low, the controller knows the panel is armed and denies access to users.

  • Page 58: User View

    ACTWinPro User View The user view is a window into the user information stored in the ACTWinPro database. Using the record navigation buttons on the toolbar or the Record menu, individual users may be selected and viewed. The right side of the screen displays information about the selected user and allows it to be edited.

  • Page 59: Change Pin

    DATABASE MENU ACTWinPro The following items may be displayed. PIN’s User PIN PIN assigned uniquely to this user Group PIN PIN assigned to this user’s group Cards Site-coded card Number of site coded card assigned to this user Batch card...

  • Page 60: Options

    Arm/Disarm ACT Controllers (ACT3000/ACT2000/DS100e) units may be integrated with intruder alarm panels. Users with the Arm/Disarm option can toggle the AUX relay output on the controller, which tells the alarm panel to arm or disarm. While the door is armed, no access is permitted until a user with the Arm function disarms the door.

  • Page 61: User Fields 1-10

    Signature A USB pen device may be used to capture the signature of the user. The signature may be printed out on a card. ACT recommends using IntegriSign signature pad devices http://www.integrisign.com Signature is not available on older operating systems (prior to Windows 2000).

  • Page 62: User Group

    Group Number The user group number is a unique number between 1 and 1000. It is the record number of the group in the ACTWinPro database. The field is usually read-only; it may be altered only when creating a new record.
  • Page 63 DATABASE MENU ACTWinPro This option causes the relay to toggle whenever the user is granted access. If the door was in its normal state, it is unlocked, and the green reader LED will flash. The door relay is held open so users have free access. If the door was already unlocked, then it is returned to normal operation.

  • Page 64: Default Card

    DATABASE MENU ACTWinPro Overtime value limits the number of hours calculated when running the report for overtime worked hours. Timed AntiPassback Reset Period The antipassback feature is designed to stop users giving their cards to other users seeking to gain access to an area. It does this by requiring users to exit an area before re-entry will be granted.

  • Page 65: Doorgroups

    Group Number The door group number is a unique number between 1 and 250. It is the record number of the group in the ACTWinPro database. The field is usually read-only; it may be altered only when creating a new record.

  • Page 66: Doors In Group

    DATABASE MENU ACTWinPro Doors in Group The Doors in Group list box (right) contains a list of all the doors that belong to the group. Doors not in Group The Doors not in Group list box (left) contains a list of all the doors that do not belong to the group.

  • Page 67: Timezones

    Timezone Number The timezone number is a unique number between 1 and 250. It is the record number of the timezone in the ACTWinPro database. The field is usually read- only; it may be altered only when creating a new record.

  • Page 68: Period

    DATABASE MENU ACTWinPro Period The period field consists of two time values. Times are entered in 24 hour format (i.e. 08:00 or 15:45). Timezone The timezone list box contains up to five periods of time that together constitute the timezone. Each period consists of a From-To time range along with the days settings for which this particular period is valid.

  • Page 69: I/O Modules

    I/Os are addressed using its dipswitch and start at address 1. Check the wiring diagram at the back of this manual. All programming is done from ACTWinPro. Give the IOModule a name and assign it a controller and the local I/O number.
  • Page 70 When the door closes, the output will de-activate. The Options section allows the input to Logged as it changes state, to be Normally On or to act as an Elevator Floor. The Timer value selects how long the relay fires for.

  • Page 71: Floor Groups

    DATABASE MENU ACTWinPro Floor Groups Select a controller that the Floor Group will belong to and assign the Floor Group a name. Click the Accept icon Outputs required for elevator control must have the Elevator Floor option assigned in the I/O module view.

  • Page 72: Elevator Groups

    Elevator Groups Elevator control is one particular application of the I/O modules (IOM). ACTWinPro allows programming of users, permitting them access to different floors in an elevator lift shaft at different times. The outputs on the IOM are wired into an elevator controller. Up to 32 floors maybe controlled from a single ACT3000/2000.

  • Page 73: System Options

    SYSTEM OPTIONS ACTWinPro SYSTEM OPTIONS The system options are used to configure miscellaneous items such as fire doors, colours of the log events, challenge facility etc. System options may be accessed by clicking the F9 key or from the View Menu. This section describes each item available under Options.

  • Page 74: System Options

    Each page may be selected by clicking on the appropriate tab. Note: Some pages are not available in ACTWinPro Lite. If no database is opened, then only the limited set of pages is available.
  • Page 75 SYSTEM OPTIONS ACTWinPro This selects a door group that defines the doors that are in the system's antipassback area. Antipassback operation is local to each controller, so if there is only one desired antipassback area, these doors must all reside on the same controller.

  • Page 76: Controllers Security

    SYSTEM OPTIONS ACTWinPro Controllers Security The Security Page allows the setting of the PIN codes used to locally access the controllers. These are the PIN codes used to access the menus on the actual controllers. Installer: This is the PIN code required to access the Installer menu on the individual controllers.

  • Page 77: Events

    SYSTEM OPTIONS ACTWinPro Events Generated Events Filter This filter defines which events are recorded in the memory of the individual controllers. If this filter is enabled, any events that are not selected will be discarded from the controller log and will never be seen or printed.

  • Page 78: Alarm/Colours Dialog

    SYSTEM OPTIONS ACTWinPro Alarm/Colours Dialog The Alarms/Colours page allows the colour of displayed log events to be changed. When an event is displayed in the current event view, or in the log analysis view, it is colour coded for ease of understanding. This page allows the default colour scheme to be altered.
  • Page 79 SYSTEM OPTIONS ACTWinPro Alarm settings If the play sound on alarm events box is selected, then an audible sound is played after an alarm event is received. The sound may be silenced by double clicking on the event and acknowledging it.

  • Page 80: Database Access Rights

    SYSTEM OPTIONS ACTWinPro Database Access Rights Use this Option to configure the access rights for each user of ACTWinPro (in ACTWinPro Lite this dialog has limited functionality). Select DB User The default database user is Administrator. The administrator is allowed full access to the database.
  • Page 81 SYSTEM OPTIONS ACTWinPro Select the type of access permitted to the user for each database item. Full means Read and Write access. RO is Read Only access. No means no access. Page 79 Access Control Technology...

  • Page 82: Challenge

    SYSTEM OPTIONS ACTWinPro Challenge To enable Visual Challenge, a door group must be assigned as the Challenge Doors. Access Granted or Denied must also be ticked. When a user with the Verify Visually option passes through one of the doors in the Challenge Doors, the users’...

  • Page 83: Card Print Page

    Card Print Page This page allows different encoding formats for magnetic stripe cards and barcoding profiles to be added for different cards. For ACTWinPro users, the location where all the card templates are stored should be assigned to a shared folder on the network, so that all users may see the same templates.
  • Page 84 SYSTEM OPTIONS ACTWinPro Standard ACT magnetic stripe cards are encoded on Track 2 only. Barcode profiles may be added to ACTWinPro. Page 82 Access Control Technology...

  • Page 85: Siteserver Page

    SYSTEM OPTIONS ACTWinPro SiteServer Page This page is not available in the Lite version. To allow ACTWinPro to communicate with the controllers on the system, DCOM security permissions must be adjusted. Click on Apply Recommended Settings to configure DCOM. The PC will need to be rebooted after applying the changes.

  • Page 86: Database Settings

    SYSTEM OPTIONS ACTWinPro Database Settings The Database Settings page allows a number of general system options to be specified, and also allows the user field descriptions to be changed. Confirm record deletion Check this box to display a confirmation dialog box whenever database records are deleted.
  • Page 87 SYSTEM OPTIONS ACTWinPro Optional Column Extra information may be displayed in the reports if required. The group name or userfields may be selected. This item will appear in subsequent reports. Download names Check this box to ensure that User, Door, Group and Timezone names are transmitted to the controllers during a download.

  • Page 88: Program Settings

    If you want to use automatic daily backups of the database you should activate this option and select a time when ACTWinPro will start the backup process. This option works only if you leave ACTWinPro running during the selected time.

  • Page 89: Installation

    Installation The Installation Page allows the installation name and notes to be specified. Installation Name This is the name that is displayed in the ACTWinPro title bar and may also appear on printed reports. Installation Notes This is a free format text box that may be used to hold information about the specific installation.

  • Page 90: Reports

    REPORTS ACTWinPro REPORTS ACTWinPro provides very powerful reporting tools, that allows the user to monitor users location, time and attendance records, who has made changes to the database etc. Reports may be printed out or exported to Excel for further analysis.

  • Page 91: Recent Events

    REPORTS ACTWinPro Recent Events The recent events view is a live view of the events that are occurring on the system. The right side of the screen displays the event list. New events appear on the top line of the list as they occur. The left side of the screen displays the System Tree indicating the current status of all doors and controllers on the system.

  • Page 92: Event Analysis

    ACTWinPro Event Analysis When the event analysis view is displayed, the right side of the ACTWinPro screen displays the results of any log report. The left side displays the report selection panel. The exact parameters for the report may be set up in the various selection boxes.
  • Page 93 REPORTS ACTWinPro The Users box is used to restrict the events returned by the report to specific users. If the All button is pressed, then events for all users will be returned. If the Single button is pressed, then the User Search Dialog is displayed to allow a single user to be selected.

  • Page 94: User Tracking Report

    ACTWinPro User Tracking Report When the user tracking view is displayed, the right side of the ACTWinPro screen displays the results of the report. The left side displays the log query selection panel. The exact parameters for the tracking report may be set up in the various query selection boxes.
  • Page 95 Search button does not have to be clicked to run the report. The Auto-Printing options allow ACTWinPro to automatically print a muster report when a fire-alarm is detected. The printout will be sent to the PCs default Windows printer.
  • Page 96 REPORTS ACTWinPro The Time box is used to restrict the events returned by the query to a specific time range. • Today returns events for the current day starting at midnight. • This week returns events for the current week starting at midnight on Monday.

  • Page 97: Time And Attendance Report

    ACTWinPro Time and Attendance Report When the time & attendance view is displayed, the right side of the ACTWinPro screen displays the results of the report. The left side displays the report setup selection panel. The exact requirements for the time & attendance report may be set up in the various query selection boxes.
  • Page 98 REPORTS ACTWinPro The Totals box selects the hours over which the time and attendance report is run. • If total for all hours is selected (default), the report will calculate the total number of hours the user was present over the entire day.
  • Page 99 REPORTS ACTWinPro • If First Entry/Last Exit per Day is selected, then the report considers only the earliest entry and latest exit times in the 24 hours period for each user. Entry and Exit events that occurred during the course of the day will be ignored (and are not displayed).

  • Page 100: User List Report

    REPORTS ACTWinPro User List Report The user list is a tabular report showing listing a selectable range of users defined in the database and the group to which each user belongs. The PIN and enabled state of each group may also be shown. The following dialog is initially displayed to allow selection of users and information to be included in the report.
  • Page 101 REPORTS ACTWinPro Goto Jump directly to the selected user in the database Enable Enable the selected users Disable Disable the selected users Group… Set the group of the selected users Delete Delete the selected users This is a printable report. The Print and Print Preview commands in the file menu will allow the report to be printed.

  • Page 102: Audit Trail Report

    When the Audit Trails view is displayed, the right side of the ACTWinPro screen displays the results of any Audit Trails report. The left side displays the report selection panel. The exact parameters for the report may be set up in the various selection boxes.
  • Page 103 REPORTS ACTWinPro The Database User box is used to restrict the events returned by the report to specific users. If All is selected, then events for all Database users will be returned. Time The Time box is used to restrict the events returned by the report to a specific time range.

  • Page 104: View Report

    REPORTS ACTWinPro View Report The View Report command displays a tabular report of information currently being displayed by one of the database views. These reports are printable via the Print and Print Preview commands in the File Menu. The report is also exportable to a spreadsheet via the Export command in the File Menu.

  • Page 105: Tools

    TOOLS ACTWinPro TOOLS This section describes the various tools available in ACTWinPro. Managing cards, running the Card Editor program, backing up the database, deleting unused users and many other useful facilities are available from the Tools menu. Page 103 Access Control Technology...

  • Page 106: Card Manager

    TOOLS ACTWinPro Card Manager Site Coded Cards If site coded cards are used on the system, the applicable site code(s) should be set here. Site Code 1 This is the main site code for the system. The default value is 10-2770-09, which allows use of the standard test card supplied with the controllers.

  • Page 107: Batch Cards

    -32768 to 32767 but is usually zero. Format If the site-coded cards being used have not been supplied by ACT, then it may be necessary to configure the system with their format before they can be used. This is achieved by pressing the Format button, which displays the Card Format Dialog.
  • Page 108 The preferred option should be selected from the displayed list. Allow multiple cards per user Normally ACTWinPro will only allow one card to be valid for any given user. Initially this will be their assigned site-coded or batch coded card. If they are subsequently assigned a randomly numbered or learned card, this will replace the previous card from working.

  • Page 109: Holidays

    Holidays In the holiday view, the right side of the screen displays the holiday list from the ACTWinPro database. Unlike the other database views, the record navigation buttons are not enabled. Instead, a calendar is used to access the holiday records for the next 12 months.

  • Page 110: Reset Muster List

    TOOLS ACTWinPro Reset Muster List This command generates a muster list reset event. When using the User Tracking Report to identify users that are currently in the building, this event may be used to terminate the search. The following dialog will be displayed to confirm the reset:...

  • Page 111: Enable /Disable Users

    TOOLS ACTWinPro Enable /Disable Users The enable/disable users dialog provides a quick method for enabling or disabling one or more users on the system. The users must already be configured in the User Database View - this dialog will not add new users to the system.

  • Page 112: Visitor Cards

    TOOLS ACTWinPro Visitor Cards The Setup Visitor Cards dialog allows all users that are marked as having a Visitor Card in the Users view to be enabled for a time period or disabled. Disable all Visitor Cards This will disable all users that are marked as having a Visitor Card. Access will be denied to all these users.

  • Page 113: Find/Delete Inactive Users

    TOOLS ACTWinPro Find/Delete Inactive Users This tool searches the database to find users that have not used the system over the recent past. The system can be searched from 2 months to 12 months. After the users have been found, they may then be deleted if required. This is useful where there is a high turnover of cardholders (eg.

  • Page 114: Purge Log Events

    It is a good idea to periodically remove old log events to prevent the database from growing too large, and to prevent log reports from taking too long. ACT advises a backup of the database to be made before purging events. Current Info Total events in log Total number of logged events.

  • Page 115: Database Tool

    TOOLS ACTWinPro Database Tool Backup Backup the database will immediately create a copy of the database and store the file in the locations specified under View->Options->Program Settings. The database will be stored as a Jet file. Restore Restore will retrieve a backup database and read it into the application.

  • Page 116: Registration

    ACTWinPro Registration This option is available for the ACTWinPro users only. It allows the program to be registered with ACT. Registration may be done over the internet, via email (tech@accesscontrol.ie) or directly with ACT. To register the software, the CD serial key and the Hardware ID is required.

  • Page 117: Card Editor

    CARD EDITOR The CardEditor is used to create and design card templates. These templates are used by ACTWinPro to when printing a users’ card. The number of templates supported by ACTWinPro is unlimited and restricted to 5 for ACTWinProLite. The CardEditor has 3 areas on the display to configure templates: 1.

  • Page 118: Design Example

    CARD EDITOR ACTWinPro Design Example This design example will demonstrate the steps involved to design a card template that will show a users name, users photo user number and group name as illustrated below: 1. Click on File New and select the type of card you wish to print to: 2.

  • Page 119: Adding Images

    4. Repeat the above procedure for the User group, user number and photo ID. 5. When finished, click File -> Save, assign the template a name and save. This template will now be available from ACTWinPro. Adding Images To add an image to the card template such as a company logo, click on Image under Graphics in the toolbox and drag onto the card template.

  • Page 120: Troubleshooting

    TROUBLESHOOTING Cannot open Serial Port When ACTWinPro tries to connect to the controller via the serial port, the following message box may appear. This usually occurs because another application has the communication port open. Cannot Connect to Location If you are using XP SP2 and receive a CoCreate error then go to View->Options- >SiteServer and "Apply Recommended Settings".
  • Page 121 To allow ACTWinPro to communicate with the controllers on the system, DCOM security permissions must be adjusted. Click on Apply Recommended Settings to configure DCOM. The PC will need to be rebooted after applying the changes. On some networks, especially those that have advanced security settings configured, this may not be enough, and the network administrator may have to configure DCOM settings.
  • Page 122 3. From the "COM Security" Tab select "Launch and Activation Permissions". Ensure the Launch and Activations permissions are Allowed for Local and remote users; if they are not set then enable the permissions and restart the ACTWinPro software. Page 120 Access Control Technology...
  • Page 123 Page 121 Access Control Technology...
  • Page 124 Access Control Technology Unit C1, South City Business Centre, Tallaght, Dublin 24, Ireland. Tel: 353-1-4662570 UK LoCall: 0845 300 5204 Fax: 353-1-4520427 Web: www.accesscontrol.ie www.actrl.co.uk E-mail: sales@accesscontrol.ie...

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