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Related Manuals for ACT ACTWINPRO - TIME AND ATTENDANCE MODULE
Summary of Contents for ACT ACTWINPRO - TIME AND ATTENDANCE MODULE
- Page 2 Access Control Technologies Ltd. reserve the right to change the contents of this manual and the system it applies to without prior notice. While every effort has been taken by ACT to ensure the accuracy of the information contained within this document, ACT assumes no responsibility for any errors or omissions.
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Page 3: Table Of Contents
Table of Contents Introduction ......................1 Configuration of Time and Attendance..............2 Assign Time and Attendance doors ............2 Configure Absence Types ................3 Configure Daily Schedules .................4 3.1 Working Day....................5 3.2 Clocking In....................6 3.3 Clocking Out....................6 3.4 Late Arrival ....................7 3.5 Rounding on clocking in ................7 3.6 Rounding on clocking out ................8 3.7 Early Departure ...................9 3.8 Break ......................10... -
Page 4: Introduction
Time and Attendance ACTWinPro Introduction The ACTWinPro Time and Attendance Module (TAM) is a simple to use, cost effective system which completely automates your time & attendance needs and much more. The TAM utilizes the latest advancements in database programming and technology to bring you one of the fastest and most sophisticated time &... -
Page 5: Configuration Of Time And Attendance
1. Assign Time and Attendance doors ACT recommends using an ACT2000 or ACT3000* to record employee clockins and clockouts. Connect up an ACT reader to either door 1 or door 2 on the controller. To avoid buddy punching, ACT recommends the V-Flex biometric reader. -
Page 6: Configure Absence Types
Time and Attendance ACTWinPro 2. Configure Absence Types This screen allows the administrator to configure all the absence types that may be used to justify an employees’ absence. Click on Time & Attendance -> Absence Types. There are a number of absence types built-in for ease of use. These types may be edited. -
Page 7: Configure Daily Schedules
Time and Attendance ACTWinPro 3. Configure Daily Schedules The next step is to configure a daily schedule for employees. This is the most important step in the configuration process and should be setup by someone with in-depth knowledge of the company’s work practices. Click on Time &... -
Page 8: Working Day
Time and Attendance ACTWinPro 3.1 Working Day The Start and End times specify when the day begins and when it is over. (The + symbol beside the End signifies midnight at the end of the day). Contracted Time specifies the number of hours the employee is expected to work. -
Page 9: Clocking In
Time and Attendance ACTWinPro 3.2 Clocking In Clocking In is used to assign a time window, where the employee is expected to clock in. Even though the employee may clock-in during this time, he is not considered working by the system until the End time. Click on OK to save the Clocking In time window. -
Page 10: Late Arrival
Time and Attendance ACTWinPro 3.4 Late Arrival If the employee clocks in within this window, he is considered late. A serious lateness appears as an anomaly after the serious lateness time. 3.5 Rounding on clocking in This is used to round all the clock-ins during the day. The Start and End times specify when roundings on the clock-ins takes place. -
Page 11: Rounding On Clocking Out
Time and Attendance ACTWinPro For the example above, a clock-in at 9:03am is rounded to 9:00am, while a clock-in at 9:04am is rounded to 9:15am. 3.6 Rounding on clocking out This is used to round all the clock-outs during the day. The Start and End times specify when roundings on the clock-outs takes place. -
Page 12: Early Departure
Time and Attendance ACTWinPro 3.7 Early Departure This time window is used to decide when a clock-out is considered an early departure. Any departure between the Start and End times is considered an early departure. A serious early departure appears in the anomalies if there is a departure before this time. -
Page 13: Break
Time and Attendance ACTWinPro 3.8 Break This time window is used to define the lunch break. Enter the start and end times. During this time a break may be taken. The Minimum duration is what will be deducted from an employees’ total if they take a shorter break. -
Page 14: Daily Overtime
Time and Attendance ACTWinPro 3.9 Daily Overtime This time window allows the administrator to allocate overtime on a daily basis. The Start and End times set when the Daily overtime window starts and ends. In the example above, any hours worked over 8 hours goes to the OT1 account. -
Page 15: Auto Assignment Of Clockings
Time and Attendance ACTWinPro 3.10 Auto assignment of clockings This time window may be used to configure automatic clockings for certain users. Users with this time window allocated do not need to clock in or out. The system does it automatically. Users must have the Auto-Clocking option set in the user view. -
Page 16: Configure Weekly Schedule
Time and Attendance ACTWinPro 4. Configure Weekly schedule This screen allows daily schedules to be combined for each day of the week. Overtime may be assigned on a weekly basis from this window. This will override any settings for Daily Overtime in the Daily Schedule. The weekly schedule is assigned to the user in the user screen. -
Page 17: Configure Public Holidays
Time and Attendance ACTWinPro 5. Configure Public Holidays Public holidays must be configured for the system to operate properly. There are two types of public holiday: Fixed (eg. December 25 ), and Moveable (eg. Easter Monday). Fixed holidays are entered once on the system and apply to every year. - Page 18 Time and Attendance ACTWinPro >Administrative Tools->Services. Right click on ActTaService and click properties. Assign a user account that allows full access to the Time and Attendance database. The Time and Attendance system is now configured and ready to use. Page 15 Access Control Technology...
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Page 19: Employee Administration
Time and Attendance ACTWinPro Employee Administration 1. Absences This screen shows all the absences for an employee over the year. To assign an absence to an employee on a particular date, right click on the date and choose the absence type. Page 16 Access Control Technology... - Page 20 Time and Attendance ACTWinPro Use the From, Until dates to choose the length of time that the absence is for. Select Cyclic Absence for recurring absences. This could be for a course etc. Select the number of days the absence applies for and the frequency. Normally the absence applies for the whole day, but if the time taken is shorter, the time may be entered in the Allocated time box.
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Page 21: Absence Totals
Time and Attendance ACTWinPro 2. Absence Totals The administrator may view absences over a given period for all users. Choose a period over which to run the report and click Run. The Bradford Factor is a tool used to manage absences. The Bradford scores are a useful way of identifying individuals with patterns of absence worthy of investigation. -
Page 22: Clockings
Time and Attendance ACTWinPro 3. Clockings This screen is used to view and edit the clockings for a particular user over a given week. By highlighting a particular day and then clicking on Edit Clockings, the administrator may change the clocking times for an employee. Clockings that have been manually edited are highlighted in bold. -
Page 23: Accumulated Hours
Time and Attendance ACTWinPro Anomalies are highlighted with an exclamation marked and may be viewed by double clicking. 4. Accumulated Hours Accumulated Hours shows all the hours a user worked over a given period. Contr. Shows the number of hours an employee is supposed to have worked according to their schedule. -
Page 24: Add/Deduct
Time and Attendance ACTWinPro 5. Add/Deduct Add/Deduct allows hours to be credited to a user by way of a bonus or hours deducted. 6. Anomalies Page 21 Access Control Technology... -
Page 25: European Working Time Directive
Time and Attendance ACTWinPro Anomalies allow the administrator to view discrepancies in an employees attendance records. Choose the types of anomalies to filter and click Run. 7. European Working Time Directive From this screen, employees who are exceeding the working time limits defined by the European Working Time Directive may be displayed. -
Page 26: Absentees/Present
Time and Attendance ACTWinPro 8. Absentees/Present This screen allows a report to be run for any time to see who was present or absent at that time. 9. Absence Analysis Absence Analysis allows a report to be run for each user group to see how many hours were worked over a given period.
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