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Visioneer ONETOUCH - FOR WINDOWS User Manual

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Summary of Contents for Visioneer ONETOUCH - FOR WINDOWS

  • Page 1 Visioneer ® OneTouch User's Guide for Windows...
  • Page 2 Information is subject to change without notice and does not represent a commitment on the part of Visioneer. The software described is furnished under a licensing agreement. The software may be used or copied only in accordance with the terms of such an agreement. It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement.
  • Page 3 IF YOU FIND PHYSICAL DEFECTS IN THE MATERIALS OR THE WORKMANSHIP USED IN MAKING THE PRODUCT DESCRIBED IN THIS DOCUMENT, VISIONEER WILL REPAIR, OR AT ITS OPTION, REPLACE THE PRODUCT AT NO CHARGE TO YOU, PROVIDED YOU RETURN IT (POSTAGE PREPAID, WITH PROOF OF YOUR PURCHASE FROM THE ORIGINAL RESELLER) DURING THE 90-DAY PERIOD AFTER THE DATE OF YOUR ORIGINAL PURCHASE OF THE PRODUCT.

  • Page 4: Table Of Contents

    ABLE OF ONTENTS T A B L E O F C O N T E N T S Scanning and Configuring OneTouch ....... . 5 Default OneTouch Settings .
  • Page 5 ABLE OF ONTENTS Still Image Client ..............55 Image Editors .

  • Page 6: Scanning And Configuring Onetouch

    Scanning and Configuring OneTouch The information in this guide will cover hardware and software features that may not be available for the scanner model you purchased. Please disregard any information that does not apply to your scanner. Some of the illustrations in this guide may not look exactly as they appear on your computer’s screen. The differences are minor and do not affect the steps to use the features.

  • Page 7: Changing The Button Settings

    ’ ISIONEER OUCH UIDE HANGING THE UTTON ETTINGS Click on the OneTouch icon. Right-click a button on the OneTouch Button Panel. The OneTouch Properties window opens. Scanner button configuration tab Select a file format for your scanned images. Select the Destination Application that will open when you are finished scanning.

  • Page 8: Selecting Options For Onetouch

    CANNING AND ONFIGURING OUCH Click on OK to save the changes. Place an item in the scanner and click the OneTouch button to start scanning. The scanner scans and sends the image to the selected destination, with the file format and scan configuration you specified.
  • Page 9 ’ ISIONEER OUCH UIDE Select Destinations —Select this option to individually choose the types of applications to include in the list of Destination Applications. Check the boxes for the type of application to include. Destination Categories: • Document Management includes Nuance PaperPort and other applications for processing and keeping track of your scanned documents.
  • Page 10 CANNING AND ONFIGURING OUCH Use custom file naming—Select this option to enable the input field so that you can specify the file name for your scanned document(s). You can specify a different file name for each OneTouch button. When this option is not select, the file name is automatically generated by OneTouch for all scans. •...

  • Page 11: Scan Configurations

    ’ ISIONEER OUCH UIDE Technical Note Some destination application links, such as the NewSoft Presto! BizCard software, require a specific filename format for the images that have been sent to the link to open correctly in the application. For example, when scanning duplex, if the image token {#03b} is not included in the filename, then each image sent will be regarded as a separate scan, and instead of one file with 2 pages you will have 2 files.

  • Page 12: The Scan Settings Tab

    CANNING AND ONFIGURING OUCH • To edit the configuration, click the Edit button. Edit the settings and click OK . Note: Your scanner comes with a number of configurations pre-set at the factory. To ensure that your scanner will always have a set of correct scan configurations, do not delete the pre-set configurations. We also recommend that you keep those configurations locked so they are not inadvertently deleted.

  • Page 13: The Page Settings Tab

    ’ ISIONEER OUCH UIDE • Black&White to scan in black and white. For example, letters and memos are usually scanned in black and white. • Grayscale to scan items such as documents containing drawings or black and white photographs. • Color to scan color photographs and other color items.
  • Page 14 CANNING AND ONFIGURING OUCH • Duplex—Scan both sides of the page. This option is only available if the scanner supports this feature. The Simplex and Duplex buttons on the scanner take precedence over the OneTouch settings. In other words, if the LED number on the scanner is configured to scan as Duplex, but you press the Simplex button, the scanner scans in Simplex, and vice versa.
  • Page 15 ’ ISIONEER OUCH UIDE • Skip blank originals—Select this option to have the scanner detect if a blank page has been fed through the scanner, and remove it from the final file. Typically you might use this option when scanning a stack of two-sided pages which have a number of blank sides. Sensitivity—You can adjust the sensitivity level of the blank image detection.

  • Page 16: The Advanced Settings Tab

    CANNING AND ONFIGURING OUCH DVANCED ETTINGS TAB Use the Advanced Settings tab to set color correction options for Color or Grayscale scanning. Drag the sliders to the left and right to change the color settings. As you do, the image changes to show the effects of the new settings.
  • Page 17 ’ ISIONEER OUCH UIDE Please refer to the technical note, at the end of this section, for information about how this setting works with other options in the OneTouch Scan Configuration you are modifying. Enable redaction—Select this option to enable redaction when scanning. You might use this option if you want to remove a logo or image that appears on each page that you are scanning.
  • Page 18 CANNING AND ONFIGURING OUCH Click one time on the default value, 0.00 in each field, to enable the control box for you to input the start position and redaction area size. The units of measurement is displayed on the lower-right corner next to the Paper size field.
  • Page 19 ’ ISIONEER OUCH UIDE Preview—This color field shows the actual color that will fill the redaction area in the final scanned image. When scanning in color, the Preview field will match the Color field. When scanning in Grayscale, the preview field will show the gray version of the color you selected, and that color will be in the final scanned image.

  • Page 20: File Formats

    CANNING AND ONFIGURING OUCH ORMATS The available file formats, in the Select format panel, are based on the selected destination for scanning. For example, if scanning to the destination Transfer to Storage, all file formats are available as the files are saved directly to a folder without opening any application.
  • Page 21 ’ ISIONEER OUCH UIDE Right-click on the BMP icon to access the GIF and PNG image formats. When you select either of these formats, the format panel will change the BMP icon to the selected image format icon. BMP—The *.bmp (bitmap) format is generally used when you want to do additional image pro- cessing, such as photo touch-up or color correction, as very little image compression is used when creating the file.
  • Page 22 CANNING AND ONFIGURING OUCH JP2—The *.jpg2 (joint photographic experts group 2000) format is the new JPEG standard. This new JPG file type has improved compression for better image quality at smaller file sizes. Please refer to the official JPEG website at www.jpeg.org for more information about this file format, and a list of applications that can view and/or open this file type.

  • Page 23: Text Formats

    ’ ISIONEER OUCH UIDE To select a PDF file size: Select PDF as the page format. Right-click on the PDF icon. A menu opens. Choose the file size/image quality option for your scanned images. Minimize Size —Smallest file size, lowest image quality. Normal —Medium file size, some loss of image quality.

  • Page 24: Configure Before Scan

    CANNING AND ONFIGURING OUCH To select a file type for the text format: Select the Destination Application. Right-click on the text format icon. The menu options depend on the type of Destination Application you select. Example menu for the Text format when Example menu for the Text format when Example menu for the Text format when the selected application is Microsoft’s...

  • Page 25: To Scan Using Configure Before Scan

    ’ ISIONEER OUCH UIDE Select the scan configuration Configure Before Scan . Select then right- click on Configure Before Scan to get the menu, and choose the interface to use for scanning. Right-click on Configure Before Scan and choose an interface to use for configuring before scanning. TWAIN —The TWAIN Interface opens for you to make changes prior to scanning.
  • Page 26 CANNING AND ONFIGURING OUCH The following window will open asking if you want to cancel the entire job. • Yes —Scanning stops and all pages scanned in this batch, up to this point, will be deleted. The TWAIN interface will close and you can restart your scan from the beginning. Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch.

  • Page 27: Open Scanned Document(S)

    ’ ISIONEER OUCH UIDE CANNED OCUMENT Select the destination Open Scanned Document(s) to have the scanned document open automatically when scanning is complete. Supported file types—All file formats are available when scanning to the Open Scanned Document(s) destination. Note that text file formats are only available if an OCR module or application is installed. Please refer to "Text Formats"...

  • Page 28: Transfer To Storage

    CANNING AND ONFIGURING OUCH RANSFER TO TORAGE With Transfer to Storage, you can scan documents and save them in a folder in one step. Supported file types—Since the files are saved directly to a folder on the computer or server, all file formats in OneTouch are available.

  • Page 29: Setting The Folder From Windows

    ’ ISIONEER OUCH UIDE Transfer to Storage OneTouch Link Properties window Scan Configuration Properties window - Storage Options tab Storage layout • All documents are in the root —The scanned documents are saved in the root of the folder specified in the Storage location.

  • Page 30: Scanning To Multiple Folders

    CANNING AND ONFIGURING OUCH Hover the mouse cursor over the Set as scan destination option and the sub-menu will open to the right. Click on the setting you want the Storage location to be updated with. • For all configurations—select this option to have the storage location, in all scan configurations Storage Options tabs, updated to use this location.
  • Page 31 ’ ISIONEER OUCH UIDE Setting up multiple folders for transfer to storage Using Microsoft Windows, create the folders that you want to use for storing scanned items. Open the OneTouch Properties window. Select Transfer to Storage as the Destination Application. Click the New button.
  • Page 32 CANNING AND ONFIGURING OUCH Select the folder you created for storing the scanned documents. 10. Click OK . The selected folder will now be set as the Storage Location, such as “Business Receipts.” 11. Click OK . The new configuration is now listed as a Transfer to Storage configuration. 12.
  • Page 33 ’ ISIONEER OUCH UIDE 13. You will now have multiple configurations set up for the Transfer to Storage destination, and each configuration scans documents to separate folders. The new configurations apply to the Transfer to Storage Destination Application. 14. Now select a scanner button for each new configuration. Click Apply to set that button for that configuration.

  • Page 34: Burn To Cd-Rom

    CANNING AND ONFIGURING OUCH CD-ROM URN TO If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. This feature is available only on computers running Windows version XP or later. Supported file types—Since the files are going to be burned to a CD, all file formats in OneTouch are available.
  • Page 35 ’ ISIONEER OUCH UIDE When you are ready to burn the files to a CD, open the OneTouch Properties window, select Burn to CD and then click the Properties button. Make sure a blank CD is in the CD burner. Click the Burn to CD button.

  • Page 36: Printer Or Fax

    CANNING AND ONFIGURING OUCH RINTER OR The availability of printers and/or faxes in the OneTouch destination list depends on whether or not you have printers or faxes configured in Windows. Please refer to the Windows documentation, or your printer or fax documentation, for setting up printers and faxes. Supported file types—Only the BMP file format is available, when scanning to a printer or fax, as only uncompressed data can be send to these devices.
  • Page 37 ’ ISIONEER OUCH UIDE • Fit to page, reduce image if necessary —If the scanned image is too big to be printed or faxed on a single page, the image will automatically be reduced to fit the page. • Actual size, crop image if necessary —If the scanned image is too big to be printed or faxed on a single page, the image will automatically be cropped around its edges to fit on the page.

  • Page 38: Paperport

    CANNING AND ONFIGURING OUCH APER In the OneTouch Properties window, select PaperPort as the Destination Application for scanning. Supported file types—All image file formats are available when scanning to PaperPort. The sPDF and nPDF text file formats are only available when the OmniPage software or OneTouch OmniPage module is installed.
  • Page 39 ’ ISIONEER OUCH UIDE PaperPort OneTouch Link Properties window Scan Configuration Properties window - PaperPort tab Select the destination folder for Scanned Documents • Select a folder to send the scanned document(s) to when scanning to the PaperPort destination. The list of folders in this window are from the PaperPort Folder Manager. Use the PaperPort Folder Manager to add or delete folders, add other drives and network locations to this list.

  • Page 40: Sharepoint

    CANNING AND ONFIGURING OUCH HARE OINT The SharePoint destination link allows scans to be sent directly to a SharePoint site from OneTouch. Please contact your SharePoint site administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Setup and configuration of the SharePoint sites and user accounts are outside the scope of this document.

  • Page 41: Sharepoint Link Log Viewer

    ’ ISIONEER OUCH UIDE • Select HTTP as the protocol • The SharePoint URL would be sharepoint.site.com/IT/common • The Destination folder would be shared documents • User account—Input the user account name that has privileges to save files to the specified SharePoint site and Destination folder.
  • Page 42 CANNING AND ONFIGURING OUCH Click on the Properties button to open the Log Viewer from the SharePoint OneTouch Link Properties window. There are no global configuration properties for the SharePoint destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section.

  • Page 43: Ftp Transfer

    ’ ISIONEER OUCH UIDE FTP T RANSFER The FTP Transfer destination link allows scans to be sent directly to an FTP server from OneTouch. Please contact your server administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Setup and configuration of the FTP server and user accounts are outside the scope of this document.

  • Page 44: Ftp Link Log Viewer

    CANNING AND ONFIGURING OUCH • User account—Input the user account name that has privileges to save files to the specified host destination folder. • Password—Input the password for the user account name you specified. • Destination folder—Input the folder path, on the remote FTP server, where you want the scanned documents sent.
  • Page 45 ’ ISIONEER OUCH UIDE Click on the Properties button to open the Log Viewer from the FTP OneTouch Link Properties window. There are no global configuration properties for the FTP destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section.

  • Page 46: Smtp

    CANNING AND ONFIGURING OUCH SMTP The SMTP destination link allows scans to be sent directly to an email address, through an SMTP server, from OneTouch. Please contact your server administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Configuration of the SMTP server settings and user accounts is outside the scope of this document.

  • Page 47: Smtp Link Log Viewer

    ’ ISIONEER OUCH UIDE • Password—Input the password for the user account name you specified. • Use Windows Integrated Authentication—Select this option to use the Windows current user’s login name and password to send the message through the SMTP server. •...
  • Page 48 CANNING AND ONFIGURING OUCH Click on the Properties button to open the Log Viewer from the SMTP OneTouch Link Properties window. There are no global configuration properties for the SMTP destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section.

  • Page 49: Email Applications

    ’ ISIONEER OUCH UIDE MAIL PPLICATIONS Scanning to an email application, such as Outlook or Windows Mail, attaches the scanned image to a blank email message. You then fill in the recipient email address(es) and send the message. You need to have configured an email application before you can scan to it using OneTouch.

  • Page 50: Email Properties

    CANNING AND ONFIGURING OUCH MAIL ROPERTIES Use the Email Link Properties window to select a folder for storing a permanent copy of the scanned image, setting the color document options, and changing the email application that is in the OneTouch destination list.

  • Page 51: Text Editors

    ’ ISIONEER OUCH UIDE DITORS Scanning to a text editing application, such as Microsoft’s Notepad or WordPad, automatically converts the text in the scanned image into editable text using Optical Character Recognition (OCR). Supported file types—The text file formats and destination applications are only available if an OCR module or application is installed.

  • Page 52: Text Documents Properties

    CANNING AND ONFIGURING OUCH OCUMENTS ROPERTIES ® These properties apply to Microsoft Word, Microsoft Excel , and any other text editing applications indicated by their icons in the list. • Add application—Click this button to open the Add Text Based Link dialogue so you can add other text editing applications to OneTouch.

  • Page 53: Adding Text Editor Applications To Onetouch

    ’ ISIONEER OUCH UIDE DDING DITOR PPLICATIONS TO OUCH To add another application to the list, click the Add Application button. The Add Text Based Link dialog box opens. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3.
  • Page 54 CANNING AND ONFIGURING OUCH In step 4 of the dialog box, select the file formats that the application will accept. HTML Formatted file—Select this option when you want to scan to your web browser for posting HTML pages to a website. Even though word processing applications, such as Notepad and Word can open *.htm files, you cannot scan as *.htm to word processing text editors.

  • Page 55: Creating An Html Web Page From Your Scanned Documents

    ’ ISIONEER OUCH UIDE HTML W REATING AN AGE FROM CANNED OCUMENTS Open the OneTouch Properties window. Select your web browser as the Destination Application and Choose HTML as the Format. Choose HTML Choose a Scan Configuration that has the settings for how you want any images, on the pages you are scanning, to be displayed.

  • Page 56: Still Image Client

    CANNING AND ONFIGURING OUCH TILL MAGE LIENT If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. Supported file formats—You cannot select a file format when scanning to the Still Image Client as the destination application is not selected until after you start scanning.
  • Page 57 ’ ISIONEER OUCH UIDE A dialog box opens for you to select the application to use for scanning. Select the application you want in the box and click OK . Now the application you selected opens and you can continue scanning using that application’s interface.

  • Page 58: Image Editors

    CANNING AND ONFIGURING OUCH MAGE DITORS Image editors include Microsoft Paint and other drawing and graphics applications. Supported file formats—The available file formats are based on the selected destination application. For example, you can scan to Microsoft’s Paint application as a BMP, GIF, PNG, or JPG, but not as TIFF or JP2 as Paint cannot open those two file types.

  • Page 59: Image Documents Properties

    ’ ISIONEER OUCH UIDE MAGE OCUMENTS ROPERTIES These properties apply to Microsoft Paint and other image processing applications. • Add application—Click this button to open the Add Simple Image Link dialogue so you can add other image editing applications to OneTouch. •...

  • Page 60: Adding Image Editor Applications To Onetouch

    CANNING AND ONFIGURING OUCH DDING MAGE DITOR PPLICATIONS TO OUCH To add another application to the list, click the Add Application button. The Add Simple Image Link dialog box opens. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3.

  • Page 61: Pdf Applications

    ’ ISIONEER OUCH UIDE PDF A PPLICATIONS PDF destinations are applications that can open and/or edit the Adobe PDF file format. Supported file types—Applications in the PDF destination group support the *.pdf file format. When the OmniPage module or software is installed, OneTouch includes an option to scan as sPDF or nPDF. Selecting either of these two formats still creates a *.pdf file, but the “s”...
  • Page 62 CANNING AND ONFIGURING OUCH Click on one of the default text editors such as WordPad. Click on the Properties button. To add another application to the list, click the Add Application button. The Add Text Based Link dialog box opens. Click Browse to find the application you want to add to the list.
  • Page 63 ’ ISIONEER OUCH UIDE In step 4 of the dialog box, select Adobe PDF format and Adobe searchable PDF. Adobe PDF format—Select this option if you are adding a PDF viewing or editing application to the list. This PDF format is an image format only, it will not recognize the document using OCR, and you will not be able to search or edit the text in the final file.

  • Page 64: Send To Application

    CANNING AND ONFIGURING OUCH END TO PPLICATION The Send to Application link allows you to select any application on your computer as the scan destination. Supported file types—All file formats in OneTouch are available when scanning to this destination. After you configure the link, as described below, make sure you select a file format that the application can open.
  • Page 65 ’ ISIONEER OUCH UIDE The OneTouch Link Properties for this destination opens. Click Browse to open the Windows file browser and navigate to the location of the application’s executable (*.exe) file. In most cases, the application’s directory is located in the programs directory on the C:\ drive. Because you can select any executable file, make sure you select an application that can receive image or text files.
  • Page 66 CANNING AND ONFIGURING OUCH Configure advanced features—Select this option to change the default settings for this link. Only advanced users and application developers should modify these settings. • Launch application for every image—When this option is selected, the application will open one time for each image scanned.

  • Page 67: Scanning To Multiple Destinations

    ’ ISIONEER OUCH UIDE CANNING TO ULTIPLE ESTINATIONS Scanning to multiple destinations works the same as when scanning to a single destination, OneTouch simply distributes the final scan to several destinations. This option is enabled separately for each OneTouch button. Open the OneTouch Properties window and click on the Options tab.
  • Page 68 CANNING AND ONFIGURING OUCH If any of the destinations you select have global configuration properties, the Properties button at the bottom of the Selected destinations list will be enabled for you to configure the destination options. Click on the Properties button to open the OneTouch Link Properties window to configure the destinations.
  • Page 69 ’ ISIONEER OUCH UIDE Select the scan configuration you want to use for scanning in the Select configuration list. Click on the Edit button to open the Scan Configuration Properties window to configure any destination specific scanning options. Each destination that has per-scan configuration properties will be represented by its configuration tab in the OneTouch Scan Configuration Properties window.

  • Page 70: Scanning With Job Separation

    CANNING AND ONFIGURING OUCH CANNING WITH EPARATION Use job separation to have OneTouch create a new file each time a separator is detected when scanning a multiple page batch. For example, if you want to scan financial statements from several different banks, you can place a stack of statements in the scanner and OneTouch will separate each statement into a different file based on your selected job separator.
  • Page 71 ’ ISIONEER OUCH UIDE Click on the option Use job separator when scanning multiple pages. Select one of the two job separation options: When a blank page is detected—a new file will be created after a blank page is fed through the scanner.
  • Page 72 CANNING AND ONFIGURING OUCH The options on the Page Settings tab, in the Scan Configuration Properties window will affect the job separation options as described below: Skip blank originals • The Sensitivity you set for this feature is the one that is used when scanning. The sensitivity level you set in the Options tab will be ignored.
  • Page 73 ’ ISIONEER OUCH UIDE...

  • Page 74: Index

    NDEX Index Edit button, 7 eMail, 8 Event Forward (STI), 8, 55 Actual size, 36 Add Application, 52, 59, 61 Fax and Print, 8 Advanced device settings, 36 File format, 5, 19, 23 Advanced Settings tab, 15 Fit to page, 36 Apply button, 7 Aspect ratio, 36 AutoCrop to Original, 13...
  • Page 75 NDEX Moiré Patterns, 13 Select format, 6 Send to Application, 63 Show all destinations, 7 Show Progress Window, 8 New button, 7 Size, 12 Normal, 21, 22 Skip Blank Originals, 14 Sti event forwarding, 8 Still Image Client, 55 Storage and CD-R/W, 8 One Touch Straighten Image, 13 icon, 6...
  • Page 76 NDEX...
  • Page 77 NDEX...
  • Page 78 VC-000 Copyright © 2010 Visioneer, Inc.

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