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HTDZ HT-9500 Series Installation And Operating Manual

Fully digital conference system
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Installation and Operating Manual
Fully Digital Conference system HT-9500 Series
2014-V1

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Summary of Contents for HTDZ HT-9500 Series

  • Page 1 Installation and Operating Manual Fully Digital Conference system HT-9500 Series 2014-V1...
  • Page 2 IMPORTANT SAFETY INSTRUCTIONS CAUTION: To reduce the risk of electric shock do not remove cover (or back panel). No user serviceable parts inside. Refer servicing to qualified personnel only. WARNING: To reduce the risk of fire or electric shock, do not expose this apparatus to rain or moisture. This symbol is intended to alert the user of the presence of uninsulated dangerous voltage within the product enclosure that may be of sufficient magnitude to constitute a risk of electric shock to persons.
  • Page 3 • If the supplied AC power cable plug is different from wall socket, please contact an electrician to change the AC power plug. Grounding or Polarization: All precautions must be observed in order to avoid defeating grounding or polarization. • •...

  • Page 4: About This Manual

    About this manual This manual is a comprehensive guide to the installation and operation of HTDZ HT-9500 series fully digital conference system. It includes the detailed description of the functions and interfaces of the HT-9500 series system components, system connection and installation, system set up and operation.
  • Page 5 In introduction to the accessories of HT-9500 series fully digital conference system, e.g. system microphone Chapter 6: Software control Descriptions in detail of the function and operation of software control of HT-9500 series fully digital conference system. Chapter 7: Environment and maintenance In introduction to the work environment and maintenance of HT-9500 series fully digital conference system.
  • Page 6 Fully Digital Conference System Extension Unit. HT-9500T Fully Digital Conference System Interpretation Main Unit. Conference Microphone Units: HT-9200c/d Fully Digital Conference System microphone units. Discuss+video-tracking function. (Microphone without monitor speaker). HT-9210c/d Fully Digital Conference System microphone units. Discuss+Video-tracking function. (Microphone without monitor speaker, Flush mounted design).
  • Page 7 The system features include: microphone management, automatic video tracking, conference audio recording, voting, interpretation, etc. HT-9500 series fully Digital Conference System is also provided with function that to access and control main unit through software, thus the operator can easily manage and control the conference proceedings.
  • Page 8 Other peripheral devices like computers, touch panels, projectors and loudspeakers can also be integrated with HT-9500 series fully Digital Conference System . This system consists of one or more of the following items: Conference Main Units: HT-9500M Fully Digital Conference System Main Unit (Discuss, recording, video tracking, voting, monitoring, 4.3 inch TFT touch display,...

  • Page 9: System Equipment

    HT-9510c/d Fully Digital Conference System microphone units. (2.4-inch IPS Display, Monitoring Speaker, Ethernet interface) HT-9500Fc/Fd Fully Digital Conference System microphone units. (2.4 inch IPS Display, Monitoring Speaker, 5 function Key, Ethernet interface) HT-X1/03c/d Fully Digital Conference System microphone units. (Flush mounted design, Ethernet interface) HT-9500Y Fully Digital Conference System Interpreter Unit Accessories...

  • Page 10: Conference Management Software

    All conference units of HT-9500 series are supplied by the main unit’s Ethernet interfaces is limited, it must be ensured during installation that the added-up values of the total power consumption of all conference units connected in each path and the power loss in extension cables do in no case exceed the maximum possible value delivered by each Ethernet interface.

  • Page 11: Chapter 2 Conference Main Unit

    1.4.5 Video Camera Auto-tracking a) Built-in video camera auto-tracking function to support camera track the last active microphone and display video-Home image (the image when all microphones off) to sub-screens b) Support up to 8 cameras with video matrix 1.4.6 Conference Monitoring Built-in 3.5mm phone jack for monitoring the conference.
  • Page 12 a) STP Cat6 cables are introduced for data transmission and power supply, supporting message transmission with a fast internet service 100M. Thus, audio signals could be delivered perfectly in a long distance. b) A sampling frequency of 48kHZ is supported by the system. c) In order to ensure a clear, highly sensitive, and perfect sound quality, CMU built-in high-performance dual-core CPU, 32 bit high- speed DSP technologies, feedback suppression, noise cancellation, automatic gain, and digital equalization are all available.
  • Page 13 10) Matrix control interface: When cooperating with seamless video matrix and dome camera, auto video tracking can be realized. 11) RS232C interface to support central control system 12) LAN: Ethernet interface for communication between the CMU and the PC 13) ALARM: Emergency signal interface, for connection to public emergency system 14) Delegates: 4 path microphones output interface (Ethernet) to connect system microphones.
  • Page 14 MENU 1 a) Active microphone number : To display real time active microphone number in the system b) Time Limit User can set speak limit time in this interface, when this function is on, system will start counting the time if microphone is on ...
  • Page 15  “Limit” mode (1-4): When this mode is selected, this display will show LIMIT MODE, plus the number of delegates that can speak simultaneously. Once this number of delegates is reached, no further delegates will be allowed to intervene until the number of active delegate microphones again falls below this limit ...
  • Page 16 Each mic has a number ID which is affected (very important to setup the discuss, auto-track and voting function), user can set the microphone id after setup the system.  This coding information is displayed on all the microphone LCD, press the on/off button of the corresponding mic to the affected the number.
  • Page 17 CMU at Menu 2 interface, then enter recording interface, or CMU can not find the disk. The audio file size for recording 1 minute is approximately 900KB MENU 3 a) Mic Language User can set the system Mic language: Traditional Chinese/Simple Chinese/English b) Mic Speaker User can enable or disable the microphone monitor speaker ( only available for the microphone built-in monitor speaker.
  • Page 18 On Menu 3 page, click on Video Setting to enter the control interface. Click on the previous or next page to switch the control interface as shown in the above figure. Steps for camera setup: (It is recommended to set the meeting mode FIFO-1 before setting) Step 1: Switch to camera control protocol selection interface and select the correct protocol.
  • Page 19 Set the language of each channel of simultaneous interpretation. The system support 12 channels. Please set the displayed language in the software first, and then set the language of each channel by CMU as required. b) Booth output setting Set output language for each interpreter booth. In order to distribute translation audio, the interpreter unit provides three language output ports: A, B, and C.
  • Page 20 HT-9500 series conference main unit is stylish and cabinet design that can be install on table or standard cabinet. HT-9500 series CMU has 4 outlet (Ethernet interface) cable connectors for microphones (figure 1 – ref. 14). When connecting the main unit to the microphone units, just connect the RJ45 connector of the first unit to the output of the main unit. For longer distance between the microphone unit and CMU/Extension Unit, a STP cat6 cable (both end of this cable equipped with RJ45 connector) is used.
  • Page 21 2.2 Fully Digital Conference System Extension Unit. 2.2.1 Functions and Instructions ① POWER: Main power on/off switch ② Power light ③ System outlet (Ethernet interface) to connect microphones (A B C D) ④ Extension input/output A/B: Connecting to CMU or next HT-9500E extension unit ⑤...
  • Page 22 2.3 Fully Digital Conference System Interpretation Main Unit. 2.3.1 Functions and Instructions 1) Power Switch: Use this button to switch on or to switch off the main unit 2) Power Indicator light 3) Monitoring earphone interface (Φ3.5 mm) 4) Display: 4.3 inch TFT touch control display 5) ALARM IN: Female RCA connector for emergency audio signal, when this function available, system will distribute the emergency audio signal to all output channels and overriding all other audio inputs.
  • Page 23 9) Delegates: 4 path microphones output interface (Ethernet) to connect system Interpreter Microphones 10) Extend: Dual connection Ethernet interface to the extension main unit or CMU 11) AC POWER SOCKET: Power 230VAC 50/60Hz 2.3.2 Connection to the Interpretation Main Unit and Interpreter Units 2.3.3 Instruction of TFT Touch Display of Interpretation Main Unit The display will light after turn on the main unit with power switch and enter main interface as below: Instruction of TFT touch display menu...
  • Page 24 User can set the display language of interpretation main unit: Traditional Chinese/Simple Chinese/English Monitoring Setting Set the channel and volume monitored by the headphone interface of the simultaneous interpretation main unit for easy debugging About View the current version number of the simultaneous interpretation main unit Chapter 3 Conference Microphone Units 3.1 Conference Microphone Units The conference microphone units is the common name to describe the unit used by the attendees to contribute to a conference.
  • Page 25 HT-9210c/d Fully Digital Conference System microphone units. (LCD Display, Flush mounted design, Ethernet interface) HT-9210Fc/Fd Fully Digital Conference System microphone units. (LCD Display, Flush mounted design, Ethernet interface) HT-9211c/d Fully Digital Conference System microphone units. (2.4 inch IPS Display, Flush mounted design, Ethernet interface) HT-9220c/d Fully Digital Conference System microphone units.
  • Page 26 HT-9200c/d Option 2: Long Gooseneck Mic HT-9510c/d HT-9500c/d, HT-9500Fc/Fd HT-9210c/d HT-X1/03 c/d HT-9220c/d...
  • Page 27 HT-9211c/d HT-9210Fc/Fd HT-9250c/d ① Electret condenser cardioid microphone ② Indicator light on active microphone: When microphone is active, indicator light switches on ③ Gooseneck microphone connector (Male) ④ Microphone On/Off key for the chairman microphone, Microphone On/Off/Request key for the delegate microphone Chairman microphone: Press this key to activate the microphone and the indicating light ...
  • Page 28 Chairman microphone: Press this key to activate the microphone and the indicating light, hold the press this key 2 seconds to  active priority function Work State Indicating light on mic Indicating light on mic base on/off button (if possible) Microphone On Green (On) Green (On), Red ( Sandby)
  • Page 29 Setting ➢ Press the settings icon to enter the settings menu to set the brightness, language, standby time, and standby image of the conference unit screen, and view the basic information of the current unit Brightness: User can set the display brightness by left and right button: 20%, 40%, 60%, 80% and 100% Language: Microphone support Traditional Chinese/Simple Chinese/English Standby time: 1/2/5 minutes for option Standby image: If there is no operation within the standby time, the screen will automatically display the selected standby image...
  • Page 30 3.2.3 Main Features and Specifications of Interpreter Unit Simultaneous interpretation function of HT-9500 series congress system is designed for the requirements of large scale multilingual international congresses: it can provide up to 12 language channels (12 CHs). HT-9500Y interpreter unit is equipped with a 6.8” TFT LCD, a 12-channel selector, a built-in loudspeaker, a pluggable microphone, headset sockets, etc.
  • Page 31 3.2.3.1 Functions and instructions for Interpreter Unit ① Electret condenser cardioid microphone ② Indicator light on active microphone: When microphone is active, indicator light switches on ③ Ethernet interface: both Ethernet interface has same function, user can connect RJ45 connector to any Ethernet interface if necessary ④...
  • Page 32 ① System real date and time ② Interpreter ID ③ Interpreter booth number ④ Microphone status ⑤ Speech time ⑥ Repeat function and repeat time ⑦ Audio feedback on/off ⑧ Slow request ⑨ Monitor speaker ⑩ Channel or Language name of Input channel audio 11 Headset status 12 Input audio signal level 13 Input channel and language name...
  • Page 33 Set the display brightness: 20%, 40%, 60%, 80% and 100% for option ➢ Booth Number Select the booth number by rotating the function knob, the range is limited by the configuration in the CMU (1~12) ➢ Slow If selected enable the slow function, when the delegate is speaking too fast, interpreter on speaking press the “SLOW” button to remind him/her to slow down.
  • Page 34 If the interpreter missed the speaker’s speech. He/she can press the REPLAY key to playback missed words, the play back time ranges between 10s-30s. ➢ Version To show the interpreter unit version. 3.2.3.4 Channel setting 1) Input channel configuration The interpreter unit equipped with 5 pre-select buttons (1/2/3/4/5) for relay languages with activation indication on the LCD. When the monitor channel switch button (1/2/3/4/5) was pressed, push the function knob and rotate it to select the channel at the same time.
  • Page 35 The HT-9500 series microphone unit is equipped with a 2 meter long STP cat6 cable with a standard RJ45 connector (cable for interpreter unit is 3 meter). To connect to main unit, just connect the RJ45 connector of the first unit to the output of the main unit.

  • Page 36: Operation

    3.3.3 Connection of the terminal unit For HT-9500 series digital conference system, The last microphone/interpreter unit of each Ethernet outputs must connect one terminal unit. 3.4 Operation Before a meeting stars, the conference units need to be configured by the operator, include: coding and testing. During the meeting, the participators use the conference unit to activate microphone, request to speak, etc.
  • Page 37 ◼ FIFO mode ➢ Active microphone number limitation (1/2/3/4) not reached a. The microphone will be activated when the microphone on/off key is pressed. b. The microphone will be deactivated when the microphone on/off key is pressed again. Active microphone number limitation (1/2/3/4) reached ➢...

  • Page 38: Chapter 4 System Connection

    Chapter 4 System Connection...
  • Page 39 4.1 Summary HT-9500 series Fully Digital Conference System has a simple but efficient structure. It’s installation is simple, quick and does not need special training. Daisy-chain connection is adopted between conference unit as well as to main unit via Ethernet cable.
  • Page 40 Connect the microphone with touch LCD ⚫ The cable length between the Max microphone quantity of each Ethernet outlets Max support CMU/Extension unit and the quantity/outlet first microphone Direct connection By adding portable extension unit 15 Meters 20 Meters 25 Meters 30 Meters 65 Meters Add portable extension unit...
  • Page 41 The cable length between the Max interpreter unit quantity of each Ethernet outlets Max support Interpretation main unit and the quantity/outlet first interpreter unit Direct connection By adding portable extension unit 15 Meters 20 Meters 25 Meters 30 Meters 35-65 Meters Add portable extension unit Note: The interpreter unit includes a DC12V power input interface, when it is connected to an external power adapter, there is no need to use portable extension unit, but it is necessary to ensure that there are no more than 20 units for each outlet and the length...
  • Page 42 If using HTDZ intelligent central control system touch panel to control conference units, ID of each conference unit should be known. The connection of HT-9500 series conference system and the central control system is shown in the following figure.

  • Page 44: Chapter 5 Accessories

    Chapter 5 Accessories 5.1 Pluggable stem microphone Pluggable stem microphone ➢ Option 1 Option 2 Functions and instructions 1. Electret condenser cardioid microphone 2. Two-color microphone on/off LED ring Work State Indicating light Microphone On Red (On) Speaking time limit warning Red (Flash) Limited Mic Green (Flash)
  • Page 45 1. Signal input and output terminals. IN is the signal input terminal; OUT is the signal output terminal 2. Status indicator light. 1) Connect the input terminal to IN and the output terminal to OUT. Plug in the power adapter and the green light will be on. It means connection is correct and this unit in working 2) When the input and output network cables are connected incorrectly, the green light will flash, and the buzzer will sound an alarm to indicating that the cable connection is wrong...

  • Page 46: Chapter 6 Software Control

    Chapter 6 Software Control Operation environment: Win/7/8/10/11 6.1 Settings before login Before login the software, please change your network settings first, choose “change adapter options” set the PC Ethernet Properties first, set IP address: 192.168.1.200, then then connect from main unit Ethernet interface (LAN) to the operation computer. 6.2 Login Copy the software to computer, the default password is “1234 ”, the password can be changed after login.
  • Page 47 If the setting and connect is correct, it will enter the conference management system interface automatically. There are six main menu of the software main interface - “Preparation”, “Start Conference”, “Conference Management”, “Video Setting”, “Line Detect” and “System Setting” 6.3 Operation 6.3.1 System Setting Clicking “System Setting”...
  • Page 48 Conference Mode ⚫ You can set conference mode in this interface, such as FIFO/Limit/Request, Max. Active Mic number (1-4), Chairman only function , Limit time (1-60 minutes) and warning time (1-60 seconds) When set time limit by software, the limit time will not show on microphone display when microphone is on, only Sub-screen ➢...
  • Page 49 Others ⚫ If the microphone built-in monitor speaker, you can set the speaker on/close in this interface, you also can set the microphone language if microphone with LCD display . If Microphone with display and support ballot function, you can select display the ballot result on microphone or not. SI Language ⚫...
  • Page 50 SI Channel ⚫ The operator can preset the translate language for each out channel, and set the audio source is from internal or external. SI Booth ⚫ In this software interface, operator can preset function the SI booth, for example, interlock, override and auto-relay function.
  • Page 51 6.3.2 Preparation Clicking “Preparation” to enter system setting interface, there are four sub-menu in this part: “Conference Heading - Proposal Edit - Delegate Data - Sub-Screen” ⚫ Conference Heading You can create/delete/modify a conference heading in this interface, the created conference heading will display in the bottom right corner according to the sub-screen setting.
  • Page 52 Delegate Data ⚫ You can create and edit delegate data of the selected conference heading. The Delegate name can be displayed under microphone icon in conference control interface. Items Description and Function To create a new delegate data, please click this icon, input all necessary information in the text box and then save it Delete the selected delegate data Delete all delegate data...
  • Page 53 Operator can set/edit display template for “Conference Heading - Conference Proposal - Last speaking Name - Current Speaking Name - Request Name”, the Sub-screen will display the Corresponding information according to the setting. Text Label: Operator can create/edit text label for the display and input the necessary information in “Text Setting - Content” text box to update the display.
  • Page 54 Add Chairman/Delegate:Operator can add the chairman and delegate microphone icon for the conference. Alignment: Set the microphone icon position in the control interface Background Setting ⚫ Resolution: Set the background size ⚫ Color: Set the background color Loading Image: Operator can add the background image for the conference layout, for example, the conference table/ emblem ⚫...
  • Page 55 6.3.5 Video Setting The software control can set camera presets for every conference microphone. If the conference microphone is switched on, video tracking system will automatically find the appropriate preset and focus on the speaker. The view of the speaker will be display on large screen or other display devices.
  • Page 56 After select the proposal title, operator can enter the meeting control interface to control this meeting, such as microphone on/off, conference mode, request list. Conference Mode: All details of the conference mode will be displayed on the top right corner of the software, operator can change and reset the mode by “Set”...
  • Page 57 Speaking List: This part can display speaking participators microphone id number and name, if system set the speaking limit time, the remaining time also will display in this part, operator can give additional speaking time for any participators if necessary. Sub-screen Info: Operator can set and choose the speaking/request name displayed on the sub-screen.
  • Page 58 Expected: Software will display expected delegates’ details Presented: Software will display presented delegates’ details Absent: Software will display absent delegates’ details Save Data: If software include delegates’ data in the list, please click “Save Data”, system will pop-up one text box, operator can save the sign in results in excel format.

  • Page 59: Chapter 7 Working Environment And Maintenance

    Do not attempt to remove the top cover of the system main units as you will be exposed to a shock hazard. The covers should  only be removed by qualified service personnel. If any repair or Maintenance is required, contact the HTDZ service center in your region.

  • Page 60: Chapter 8 Technical Specifications

    Chapter 8 Technical specifications 8.1 System specifications System performance Conforms to IEC 60914, the international standard for conference systems. System environment conditions Working conditions fixed/stationary/transportable Temperature range - Transportation: -40 ℃ to +70 ℃ - Operation: 0 ℃ to + 45 ℃ Max.relative humidity: <...
  • Page 61 Conference system main unit HT-9500E Installation Standard 19" rack Dimensions (mm) Color Black Weight 7.2 kg 8.2.2.2 Electrical characteristics Conference system main unit HT-9500E Mains power supply 230V AC 50/60Hz Output Voltage 24VDC Maximum power consumption 300W Connection STP Cat6 Ethernet cable Connector RJ45 Ethernet 8.3 Conference System Microphone unit...
  • Page 62 Color Black Weight 0.78 kg Conference system Microphone unit HT-9250/9255 Series Installation Tabletop Dimensions (mm) Color Black Weight 1.3 kg Conference system Microphone unit HT-9210 Series...
  • Page 63 Installation Flash mount Dimensions (mm) Color Silvery Weight 0.6 kg Conference system Microphone unit HT-9220/9210F Series Installation Flash mount Dimensions (mm) Color Silvery Weight 0.85 kg Conference system Microphone unit HT-9211 Series Installation Flash mount Dimensions (mm) Color Black Weight 0.9 kg...
  • Page 64 Conference system Microphone unit HT-X1/03 Series Installation Flash mount Dimensions (mm) Color Silvery Weight 0.15 kg Conference system Microphone unit HT-9230 Series Installation Flash mount Dimensions (mm) Color Black Weight 1.86 kg Conference system Microphone unit HT-9231 Series Installation Flash mount Dimensions (mm) Color Black...
  • Page 65 Installation Flash mount Dimensions (mm) Color Black Weight 2 kg 8.3.1.2 Electrical characteristics Conference system main unit Frequency response 40Hz -16Khz Connection STP Cat6 Ethernet cable Type Uni-directional electret condenser microphone Sensitivity -44dB ± 2dB Directivity > 20dB (1 kHz) Equivalent noise 20 dBA (SPL) Max.
  • Page 66 Type of connections ⚫ Balanced connection: Balanced connection with TRS jack Unbalanced connection with TRS jack RCA Connection...
  • Page 67 HAITIAN ELECTRONIC TECHNOLOGY CO., LTD.. Dong an Industrial Park Enping, Guangdong, China 529400 Tel: +86-750-7820666/690 Fax: +86-750-7820633 www.htdz.com.cn HTDZ maintains a policy of constant research and development, therefore we reserve the right to apply improvements to existing equipment without prior notice REV. 00 41/10...

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