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USER MANUAL Rev. 2.2 – May 2022 Bench top analyser for automated determination of the erythrocyte sedimentation rate (ESR) SOFTWARE VERSION 1.xx.xx VES MATIC 5 (REF. 10360) ONLY FOR IN VITRO DIAGNOSTIC USE...
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This page is intentionally left blank. Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
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VES MATIC 5 models: This manual applies to the following models of VES MATIC 5. Catalogue number Description 10360 VES MATIC 5 Accessories: Catalogue number Description 10293 TEST DEVICE NEXT 500 (500 tests) 10294 TEST DEVICE NEXT 1K (1000 tests)
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Member State. No part of this manual may be reproduced in any form or by any means, electronic, mechanical or otherwise, for any use whatsoever without the prior written permission of DIESSE Diagnostica Senese S.p.A. Rev. 2.2 (05.2022) VES MATIC 5...
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Risk of hand crushing due to mechanical movements Risk of thermal shock due to heating of the sample plate Risk of puncture due to the presence of needles for collection and dispensing VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
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It is recommended to allow only qualified and skilled personnel to use the instrument. The installation must be carried out by an installation technician authorised by Diesse Diagnostica Senese S.p.A. as stated in the Installation Report provided separately with the Installation Guide Rev.
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The screenshots in this manual are for illustration purposes only. DIESSE is not liable for damages caused directly or indirectly by errors, faults or incidents, due to the use of manuals that do not correspond to the version of the instrument provided.
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In the case of leakage of biological material, during the working cycle, clean external surfaces of the instrument using appropriate personal protective equipment and observe regulations on sanitisation. All supplied materials must be disposed of in accordance with local laws. Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
The instrument is designed with the temperature correction always activated and relates the results to a temperature of 18°C according to Manley’s Nomogram (graph 1.1). However, it is possible to de-select the temperature correction for individual laboratory needs. VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
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EDTA are reprocessed using the formula given in the document (insert quote) to transform them into sedimentation values in a citrate solution, in order to provide ESR results in total agreement with international guidelines. Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
Random access Continuous loading The instrument uses cameras for recognising the tubes and the sample characteristics. The samples must be inserted in the test tube rack on the front of the machine. VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
Figure 3 - Front view open Ves-Matic 5 has 18 available positions (guides) for the insertion of racks with samples, for a maximum of 180 samples. The rack insertion and extraction are guided by the SW and Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
The electrical connections of the instrument are positioned on the rear left side, as shown in Figure 5 Figure 5 - Back view View legend in Figure 5: Filtered socket with fuse housing VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
View legend in Figure 6: Ethernet network socket USB Host dual port Connection to Host 1.4.3 Right side Figure 7 - Right side View legend in Figure 7: "I" [ON]/ "O" [OFF]/ Switch Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
Figure 8 - Sysmex Rack with adapters / Horiba / Sysmex without adapters For A : these racks are grey with 10 positions. DVIA IEMENS ODEL ACKS Figure 9 - Advia/Siemens Racks These racks are black, with 12 positions. ECKMAN OULTER ODEL ACKS VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
Sarstedt S - 2.7 ml Monovette Sarstedt S - 2.6 ml Monovette Sarstedt S - 1.8 ml Monovette Sarstedt S - 1.2 ml Monovette BD MAP BD Microtainer Greiner - Minicollect KIMA - Microtest Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
GPU for real-time HD image processing of samples. Interfaces 2 x RS232C, 2 Host USB, 1 Client USB, Ethernet Protection category CLASS I Safety standard EN 61010-1, EN 61010-2-101 EN61326-1 Installation category VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
LEDs is an aid to the random and continuous loading feature of the instrument. • TUBE DETECTION CAMERA Figure 13 - Rack video camera Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
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VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
At the end of the product lifecycle, it is obligatory to carry out separate waste collection of the product: contact the manufacturer or the distributor for disposal or redelivery of the instrument For the US market: Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
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At the end of the product lifecycle, it is obligatory to carry out separate waste collection of the product: contact the manufacturer or the distributor for disposal or redelivery of the instrument. VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
The instrument must be positioned in compliance with the provisions indicated in paragraph 2.2 (Positioning) It is STRICTLY FORBIDDEN to remove or modify the safety and protection devices of the instrument. Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
INSTALLATION must be carried out by an installation technician authorised by Diesse Diagnostica Senese S.p.A. as stated in the Installation Report. Refer to the Installation Guide. DECOMMISSIONING and SHIPPING must be carried out by a technician authorised by DIESSE Diagnostica Senese S.p.A.
Figure 17 - Quick couplings removal There are two quick couplings for each side of the lid. 2. Remove the lid. The inside of the box appears as shown in the figure below. Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
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1 external barcode reader 2 power cables (European/American) 2 fuses 1 roll of printer paper 4 tubular elements + 4 nuts for installing the handles required for lifting the instrument VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
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Figure 20 – Side bar with handles Two people are needed to lift the Ves-Matic 5. Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
4. Remove both the rubber tube that protects the Z axis screw and the red block stopping the clamp. The block has 4 screws to unscrew. See the photo below for indications of the parts to be removed. VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
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5. Remove the lock stopping the Y-axis on the X-axis. There are 4 screws in this case too. See figure below. Figure 23 - Y-axis lock The machine is ready for commissioning. Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
However, it is necessary for the operator to wear personal protective equipment in accordance with the laws of his/her country, but which consists of at least: Gloves ▪ Protective goggles ▪ Lab coat ▪ VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
Transport of the instrument, which can be carried out manually or on a trolley, does not require any packaging but must be carried out by specialised personnel and respecting the following precautions: Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
1 to 15 minutes and let it dry without rinsing. The surface will be cleaned and disinfected, maintaining a bacteriostatic activity until it comes into contact with water or organic matter. VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
Cleaning and sanitisation of the internal parts of the instrument All operations must be carried out only by authorised DIESSE Diagnostica Senese S.p.A. personnel and must be done with the instrument turned off and completely open in all its parts.
2.10 REPLACEMENTS 2.10.1 Printer paper replacement Procedure: • Open the lower door to access the printer compartment. • Pull out the printer roller VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
When the fuses need to be replaced, the procedure to follow is as described below. Make the fuse housing door accessible ('Filtered socket with fuse holder housing”,Figure 77) which is located on the rear of the instrument below the socket of the general power supply cable. Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
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(s) as shown in Figure 31. Figure 31 Figure 32 Figure 33 Insert the fuse holder in its housing (Figure 32) by pressing down fully in the direction indicated by the arrow in VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
The instrument's performance can be severely compromised when using other types of materials. DIESSE Diagnostica S.p.A. declines all responsibility for product performance if non-original reagents or materials are used. Potentially infected material is handled.
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VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
6-digit numeric password: if correct, the instrument’s home page is displayed. 3.2 DESCRIPTION OF THE SYSTEM 3.2.1 Main menu Figure 35 shows the instrument's home page. By using the keys and functions displayed, it is possible to: Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
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Status of the analysis compartment • Archive Preview • Preview of test tubes being analysed • System Message Window 3.2.1.1 Command Description - Common Information Start / Stop key: starts the analysis cycle VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
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A progressive number that identifies the archive line • sample code (ID) • analytical result indicating reference method (mm/h [W=Westergren]/[P=Panchenkov]) • activation/deactivation of temperature correction (Curt T) • sample type (i.e. Pending, Patient, or QC) Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
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Figure 37). Figure 37 - Tube archive with front view of the test tubes Selecting one of the tubes will open the Sample Detail window: VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
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• volume of the sample with graphical representation of the blood level and of the sample sedimentation in the test tube. Figure 39 – Sample Detail Window with error Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
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Figure 40 - Detail of the sample in the chain From this window (Figure 40) it is possible to see the positions occupied by the various samples within the analytical chain, identified by the progressive number of the chain link itself. VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
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Figure 41 – View of the rack load area Search Button: allows, by typing the relative bar code, the search for a sample inside the instrument or the search for a rack. Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
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Loading compartment - The user is informed of the position of the loading compartment in which the rack is located; Not Found - the rack is not inside the instrument. VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
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At the end of the search revolution, the reference indices in the chain of test tubes are reordered. To start a cycle, proceed with loading the racks and press the “START” button, which is green if the search revolution has ended. Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
Ves-Matic 5 prints the results for each sample in real time (if the function is enabled). The header will appear where the following can be read according to this order (Figure 46): VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
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DIESSE Diagnostica Senese, the name of the instrument, VES-MATIC 5 the software release (V.X.XX), the instrument serial number (SN XXXX) the date (DD/MM/YYYY or MM/DD/YYYY) and the time (HH/MM/SS) of the analysis of the first sample, the temperature detected inside the instrument (in °C -°F) and the indication...
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If the sample is recorded as processed, the number of executable tests on the instrument is decreased by one unit. If there is no connection to Host, the result is printed as soon as the sample has been processed. VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
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ESR OVER RANGE greater than 140 TUBE ABSENT: UNEXPECTED E - 11 No tube CONDITION CONFLICT BETWEEN The control methods for E - 14 CALCULATION METHODS calculating the ESR are not in (M1/M2) agreement Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
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CALCULATION METHODS calculating the ESR are not in agreement (M5/M1) A reader was questioned but COMMUNICATION ERROR E - 99 did not respond and the ESR (download readings error) cannot be calculated VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
• always invert the test tube before inserting it into the instrument (WARNING): during this manoeuvre clots should not become evident. WARNING: Check that the test tube is HERMETICALLY SEALED. Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
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Therefore, the maximum number of applicable labels is 2 and they must be applied in such a way to be offset from each other by at least 90 degrees (Figure 48). VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
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In Figure 49 there are some examples of INCORRECT sample labelling, potential causes of mechanical jams and/or reading problems of the Optoelectronic Sensors. Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
Ensure that the door is closed and turn on the instrument by switching the power switch to the « I » position. The instrument takes a few minutes before starting the program. VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
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After resetting, the instrument performs a complete check of the chain in the analysis module, during which two operations are performed: Search for test tubes in the module following shutdowns or partially executed cycles or cycles during which STOP was requested Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
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The removal of the racks is necessary to perform the initial reset procedure, required to start an analysis cycle and to subsequently check the chain in the analysis module. Figure 53 – Rack unload request pop-up VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
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In case of an incorrect user code or password, a red exclamation point will be displayed next to the field just entered (Figure 56). In this case you will need to re-enter the code in the fields that require it. Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
The sample loading sequence consists of the following procedure: a) Place the samples in the racks or select the racks of interest from the blood cell counter being used in the laboratory VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
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The system for viewing the loading compartment for rack recognition will automatically detect the samples in each rack. Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
To start the analysis cycle, tap on the rack icon (or racks in case of multiple racks in the loading compartment). The Rack Detail window will be displayed (Figure 60). Figure 60 - Rack detail VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
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The identification dots of the sample tubes inside the link can take on the following colours (Figure 62): Light blue: a barcode has been correctly associated with the sample. Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
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Green: a barcode has been correctly associated with the sample and its analysis was successful. For the sample there is a result; White: the sample is a "QC" (Quality Control) according to Diesse decoding, of a “normal" type” Black: the sample is a "QC" (Quality Control) according to Diesse decoding, of an “abnormal type”...
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(19 seconds). When the door is closed, if the pop-up was still present on the screen, it will disappear and the clamp will be able to resume the normal load/unloading cycle. Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
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In this case, after the request for access, a pop-up will appear on the screen to wait for the door to be unlocked so that the clamp can complete the action of unloading the tube from the chain to the rack (Figure 64). VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
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(with reference to paragraph 4.2.5.1 Continuous Loading). The above pop-up will only appear after the clamp has unloaded the first sample into the backup rack. The pop-up countdown will be 170 seconds (Figure 66), which is the Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
The analysis cycle can always be interrupted by pressing the "STOP" button When you press the button, a pop-up will appear on the screen to confirm the interruption of the analysis (Figure 67). VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
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Figure 68 – 90-second Timed pop-up Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
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N.B. At the end of the 90 seconds, if the user does not perform any action, a pop-up will appear on the screen notifying the definitive cancellation of the analysis (Figure 70). VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
At the end of the daily analytical activity, press the "STOP" key, . This operation allows stopping the work cycle and all movements of the instrument. Before turning off the instrument's main switch, ALWAYS press the "STOP" button Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
Figure 72 – Archive View by calendar By type of patient: on the day, the results can be filtered by patient type using the buttons in the top left. Specifically, the selection types are as follows: VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
Figure 73 – Archive View by Patient Type Selection (QC) Figure 74 – Archive view by patient type selection (Pending) 4.3.1 Archive fields The fields displayed in the archive result grid are as follows (Figure 71): Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
Yellow: the sample is pending; Black: the sample is a QC, according to the Diesse decoding of abnormal type; White: the sample is a QC, according to the Diesse decoding of normal type; Purple: the sample is an EQA. •...
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Individual samples can also be selected manually: after pressing the “Selection” button, simply touch the row of the sample of interest (Figure 77). Again, the selection will be confirmed by a green check. Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
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In the case of a sample classified as "pending", entering the specific barcode makes the sample "patient" type and the relative class field box will change with that information. Figure 78 – Manual entry of sample code (ID) VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
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(Figure 80); if so, the selected samples will no longer be displayed in the result grid. Figure 80 – Pop-up requesting deletion of the selected results Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
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The completion of the operation is instead notified by a "completed" message on the screen. The USB stick can now be extracted. If no USB stick has been inserted, the message "Export Error" will be displayed in the message window. VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
The following paragraphs describe the various settings in the menu. 4.4.1 Language, Temperature Scale, Date/Time By selecting the line relating to “LANGUAGE” it is possible to change the language of use of the instrument. Figure 82 – Language setting Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
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Home Page, in the results archive and the print report. “SET DATE” allows you to set the date using the calendar visible on the screen (Figure 84). To confirm the new setting, press the green 'OK' button. VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
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To confirm the new setting, press the green 'OK' button. N.B. It is not necessary to set daylight saving or solar time because they are automatically updated by the system. Figure 85 – Set Date function (DATE/TIME setting) Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
(Figure 87). To save the new header select the keypad enter button or press the “SAVE" button in the window. Figure 87 – Customised Header Setting VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
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Figure 88 – User management for Administrator User: Selecting the "USER MANAGEMENT" setting will only display the “EDIT USER" button because the “User” can only change his/her personal password (Figure 89). Figure 89 – User management by User Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
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To clear the editable fields at any time, you must use the “CLEAN" button. After saving, a pop-up will appear on the screen confirming that the user has been updated (Figure 92). Figure 90 – User modifiable information VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
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Administrator and Technical Support: by selecting the "Edit User" button, the authenticated user's personal information will be displayed and on the right the "User List" with the list of all users saved on the instrument (Figure 93). Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
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(as described for “Users”) and to change the type of user (Figure 94) Figure 92 - Window for editing the selected User VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
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“User List” on the right (red rectangle in Figure 96). Figure 94 - User deleted no longer visible in the User List Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
If there is a QC in the rack that is not recorded in the instrument, it is however recognised as a Diesse QC if the label is the correct label and is saved in the QC archive. If the selection bar is set to "N", the QC entered in the rack is treated as a normal sample.
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Trash icon: allows deleting a QC. N.B.: The QC barcode contains all the information necessary for sample recognition within it and it allows the other fields to be filled automatically if the “Diesse QC Decoding” setting is enabled. Rev. 2.2 (05.2022)
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Figure 98 - Expired QC pop-up N.B. A 'PASSED' result will be assigned to a QC with ESR result within the acceptability range in the result printout whilst an out-of-range QC will be assigned a “FAILED” result. VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
“Recharging procedure failed". If you start the procedure without inserting a Check-Device, after a few seconds a screen pop-up will show the words "Recharging procedure failed". Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
0, it is possible only to unload the samples and the analysis cannot be started. 4.4.5 Support service By selecting the ""SERVICE"" setting, you can access the "Advanced Settings" section and the "Technical Support" section by entering the relevant passwords (Figure 103). VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
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ESR, Westergren ('W') or Panchenkov ('P') (Figure 105). The selection will be visible in the archive (in the result column - mm/h [W]) and in the sample detail screen (inside the circle indicating the value of the ESR); Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
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Figure 104 – Temperature Correction advanced setting 4.4.5.2 Technical support For access and the functions of the "Technical Support" section, please refer to the Service Manual. VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
Try turning the instrument off and on again. Error COMM CMD 60 In case of an error repeat, call technical Communication error of electronic boards support. If the signal persists at the end of charging, contact technical support. Rev. 2.2 (05.2022) VES MATIC 5 USER MANUAL...
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Turn off the instrument and wait a few seconds; turn on the instrument again and restart the operating cycle as described (at the start of the analysis procedure the instrument resets all internal units). VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
Blutkorperchensenkungsgeschwindigkeit (VES-MATIC): Einsatz im Krankenhaus. Berichte der OGKC 1988; 11: 112-114. 6. Vatlet M., Brasseur M., Poplier M. et al.: Evaluation of the DIESSE VES-MATIC for the Automated Determination of the Erythrocyte Sedimentation Rate (ESR). Belgian Haematological Society Meeting 1989 Abstract.
60 minutes read the distance in mm between the lower meniscus of the plasma and the level of the column of sediment erythrocytes. VES MATIC 5 USER MANUAL Rev. 2.2 (05.2022)
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