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Canon CAPTUREPERFECT 3.1 Operation Manual

Isis-compatible application.
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Operation Guide

ENGLISH
PUB. CE-IE-770-01

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   Summary of Contents for Canon CAPTUREPERFECT 3.1

  • Page 1: Operation Guide

    Operation Guide ENGLISH PUB. CE-IE-770-01...
  • Page 2: Preface

    CapturePerfect 3.1 is an ISIS-compatible application program that enables the computer to acquire images from the Canon Document Scanner. To fully understand the CapturePerfect 3.1 functions and to be able to use them effectively, please read this guide and the ISIS/TWAIN Driver Help guide as well as your scanner's operating manual.
  • Page 3 • This guide is subject to change without notice. • Every effort has been made to ensure the accuracy of the information in this guide. However, Canon Electronics Inc. and its subsidiaries assume no responsibility for any errors or their consequences.
  • Page 4: Table Of Contents

    Contents Preface... 2 Before Using ... 5 About the CapturePerfect Window...6 Scanner Selection and Settings ... 15 About Saving Image Files ...16 About File Naming...25 About MultiStream Functions ...30 About OCR Functions ...33 About Log Files ...36 About Barcode/OCR Modification ...38 About Other Functions ...
  • Page 5: Before Using

    Before Using Please read the following descriptions before using CapturePerfect. • About the CapturePerfect Window (→P. 6) • Scanner Selection and Settings (→P. 15) • About Saving Image Files (→P. 16) • About File Naming (→P. 25) : Describes the requirements of file names for files to be saved by CapturePerfect.
  • Page 6: About The Captureperfect Window

    About the CapturePerfect Window The following window appears when CapturePerfect launches. The items in the window's menu and status bar are described here. File menu Scan menu Edit menu View menu Page menu Help menu Status Bar File menu File menu Scan menu Edit menu View menu Page menu Help menu Status Bar Open Opens saved image files.
  • Page 7 Save This procedure saves open image files. Note If security is enabled for a PDF file, you are required to enter a password to open the file. File Security Options (→P. 83) Save As This procedure saves open image files with a specified name. Close Closes the open image file.
  • Page 8 Scan menu File menu Scan menu Edit menu View menu Page menu Help menu Status Bar Select Scanner Selects the scanner to be used. Scanner Setting or Sets up the scanner. Scanner Settings (→P. 15) Scan Page Scans and displays a single document page. Scan Batch to File or Continuously scans multiple pages of a document and simultaneously saves the page images to a file or files.
  • Page 9: Edit Menu

    Scan Batch To Presentation CapturePerfect switches to full-screen display before scanning. Select whether or not to save scanned images when Scan Batch To Presentation finishes. images full-screen) (→P. 59) Note In an environment with a projector connected to the computer, such as a presentation meeting, paper documents can be scanned and instantly projected onto the screen for description.
  • Page 10 Brightness Displays the Brightness dialog box for adjusting brightness and contrast of the displayed image. Adjusting Brightness of the Displayed Image (→P. 76) Rotate Left or button Rotates the page image(s) specified in the submenu counterclockwise. Rotate Right or button Rotates the page image(s) specified in the submenu clockwise.
  • Page 11: View Menu

    Delete Password When a PDF file with password security has been opened, this allows removing the security settings. Canceling Security (→P. 84) Modify Barcode/OCR Activated when an image file is open, this option displays the Modify Barcode/OCR dialog box for modifying the barcode or OCR recognition results.
  • Page 12 Fit to Width or button Resizes the view of an image so that its width fits the current window. One To One Displays each image pixel as one pixel on the monitor. The image's actual displayed size depends on the monitor size and resolution. Split View Splits the image display window into two or four screens.
  • Page 13: Help Menu

    First page Displays the image of the first page. Goto page Displays the image on a specified page. Delete Page Deletes the open page. Insert/Add pages Inserts or adds a page to the open image file. Added pages are read from the scanner or selected from existing files. Image File (→P.
  • Page 14: Status Bar

    Status Bar File menu Scan menu Edit menu View menu Page menu Help menu Status Bar The image's display zoom (%), page number and scanner settings (mode, resolution and paper size) are displayed on the Status bar. Note When CapturePerfect starts, the Status bar is displayed as "---".
  • Page 15: Scanner Selection And Settings

    Scanner Selection and Settings Scanner Selection Before using CapturePerfect, follow the procedure below to select a scanner to use with it. The selected scanner setting is retained until another scanner is selected. Important Verify that your scanner is properly connected to the computer, and that the scanner and computer are both turned on.
  • Page 16: About Saving Image Files

    About Saving Image Files Image file types, file name requirements and multi-page files that can be saved with CapturePerfect are described here. About File Types Images scanned with CapturePerfect can be saved as TIFF (*.tif), BMP (*.bmp), JPEG (*.jpg), PDF (*.pdf), or PowerPoint (* .pptx) files.
  • Page 17 Setting TIFF File Compression Options When TIFF file (*.tif) is selected for the file type in Save As dialog box, the compression format specified here is applied. Select TIFF tab in the Details of File Settings. Note Details of File Settings appears in the following screens. •...
  • Page 18 Note • CCITT Group 4 This compression format is used by faxes and other such devices for data transmission, and is used to compress black and white images. • OLD JPEG(6) and JPEG(7) These compression formats are for saving grayscale and color images. When OLD JPEG(6) or JPEG(7) is selected, the value set in the JPEG compression dialog box is applied.
  • Page 19 Setting PDF File Saving Options When saving scanned images as PDF (*.pdf) files, set the compression and OCR object language saving options. Select PDF tab in the Details of File Settings. Note Details of File Settings appears in the following screens. •...
  • Page 20 – Character Precedence To prevent character legibility from degrading, only non-character areas are compressed when files are saved. Note The Mode setting is only valid when the specified scanning mode is 256-level Gray or 24-bit Color, or when a color document is detected with Detect Color or Binary Image as the scanning mode. If the scanning mode is a two-color mode such as Black and White, or Error Diffusion, the size of the file depends on the size of the document.
  • Page 21 Setting JPEG Compression Select the image quality to be applied when saving scanned images as JPEG files, when Hi-speed transfer is enabled under the PDF file settings, or when OLD JPEG(6) or JPEG(7) is selected under the TIFF file settings. The selected image quality will determine the file size. The setting here interlocks with the scanner setting.
  • Page 22 Note When High Quality is selected, the quality of saved images has priority, but files are large. When High Compression is selected, the size of saved image has priority, but image quality is poorer. Click the OK button. The Details of File Settings dialog box closes. Setting PowerPoint File Saving Options When saving scanned images as PowerPoint (*.pptx) files, set the OCR object language and file format for image backup.
  • Page 23 • Insert/Add the pages from the scanner dialog box • Replace the page from the scanner dialog box Make the following settings: • Apply OCR Select this check box to cause printed characters in the image to be recognized and saved as text data attached to the recognized area.
  • Page 24 MultiPage Settings MultiPage settings are made from a settings dialog box when Mail (→P. 53) , or Scan Batch to SharePoint (→P. 56) Available MultiPage settings are determined by the file type (BMP, JPEG, TIFF, PDF or PowerPoint) selected in the scan settings dialog box. When BMP or JPEG is Selected Only Single Page is available in the list box, and one image is saved per file.
  • Page 25: About File Naming

    About File Naming Requirements and limitations of file names assigned to images scanned and saved by CapturePerfect are described here. About File Name Settings After selecting the TIFF, PDF, or PowerPoint file type and specifying Multi Page (All Pages) or Multi Page (Specified Pages) as the MultiPage Settings, multiple page images are saved in one file.
  • Page 26: File Name Settings

    File Name Settings Selecting the check boxes in the Schema dialog box causes the checked information to be automatically added to the names of files to be saved. • The example file name reflects the effects selected by the check boxes. •...
  • Page 27 – Follow conversion rule Converts the detected strings following the conversion table made in advance, and creates the file name using the converted strings. – Undetected When no strings are detected, specifies the strings of up to eight to add to the file name. This option is available only when Use detected string is selected.
  • Page 28 Folder Name Settings Selecting the check boxes in the Schema dialog box causes the checked information to be automatically added to the names of folders to be saved. • The example folder name reflects the effects selected by the check boxes. The character strings to be added are as follows for each selected item: •...
  • Page 29 Conversion Settings Converts the detected character string into another string and use it as the file/folder name. You can set the rule for converting here. • If the items checked in Detected string are detected, they are converted into the specified character string.
  • Page 30: Multistream Functions And Settings

    About MultiStream Functions If your scanner supports MultiStream functions, you can scan different types of image data (such as color and black and white or grayscale and black and white) at once, and output the different types of image data for the front and back of a page.
  • Page 31 Make MultiStream output settings. • Secondary image settings Select the Use check box to enable secondary image output. • Set the scanning conditions (Image Type, Resolution and Drop Out Color) Scan conditions selections depend on the selected scanner. Refer to your scanner's ISIS/TWAIN driver help for details.
  • Page 32 Note • When you use MultiStream, the "Folio", "Skip blank page", "Prescan", "Text Orientation Recognition", and "Patch Code (File Separator)" functions are disabled for some scanners. • In the DR-7080C/DR-7090C scanner's settings, if Feeding Option is set to Standard Feeding, the MultiStream output functions are not valid on images scanned from the flatbed.
  • Page 33: About Ocr Functions

    About OCR Functions CapturePerfect provides OCR functions that can recognize characters in scanned images as text information. Character recognition is set in the OCR Applied Area tab in the Option dialog box. Note • Refer to Setting PDF File Saving Options (→P. 19) for settings to add character information to PDF files or PowerPoint files.
  • Page 34 • Insert/Add the pages from the scanner dialog box • Replace the page from the scanner dialog box • Continue Scanning dialog box Select the language of the text to be recognized from the list box. Note Chinese character recognition results display correctly only in environments with Chinese fonts installed. Enter the area in which to search for text.
  • Page 35 Note • The displayed image size can be changed by the Zoom In and Zoom Out buttons so that characters in the image can be compared with recognition results. • The area for OCR can be changed by dragging the mouse diagonally on the previewed image. Click the OK button to close each dialog box and finish OCR settings.
  • Page 36: About Log Files

    About Log Files The results of recognition performed with the barcode detection function or OCR function can be saved as a log file in the CSV format. Log files saving settings can be performed in the Log File tab in the Option dialog box.
  • Page 37 Note • The barcode tab is activated when the scanner supports barcode scanning. • If editing (addition, deletion, replacement) is performed on the image file page for which a log file is saved, the corresponding log file is also edited. In this case, depending on the size of the log file, it may take a while for editing of the log file to finish.
  • Page 38: About Barcode/ocr Modification

    About Barcode/OCR Modification The barcode and OCR recognition results are saved in a log file. In the Modify Barcode/OCR dialog box, you can display and modify the recognition results stored in a log file, as needed. Note • Modifications to the recognition results are applied to the log file. •...
  • Page 39: About Other Functions

    About Other Functions Here, you are informed various settings in the Option dialog box. Note Option appears in the following screens. • Scan Batch to File dialog box • Scan Batch to Mail dialog box • Scan Batch to SharePoint dialog box •...
  • Page 40 Save Rotated Image Save Rotated Image Save As Two Images Capacity Warning Settings File Separator Settings Other Settings The Save Rotated Image function rotates scanned images 90 degrees counterclockwise (left) or clockwise (right) before saving. Select Save Rotated Image tab in the Option. Select the rotation direction.
  • Page 41 Save As Two Images Save Rotated Image Save As Two Images By splitting an image, two separate images are created from each one scanned, by splitting it either horizontally or vertically before saving. This is useful for documents containing two pages per image, when you want to save them as two images (one page per image).
  • Page 42 Capacity Warning Settings Save Rotated Image Save As Two Images After specifying the folder in which to save image files, the storage capacity of that folder can be specified for Capacity Warning. A warning message then appears when starting to scan (or while scanning) if the cumulative file size would exceed the specified capacity.
  • Page 43 File Separator Settings Save Rotated Image Save As Two Images Capacity Warning Settings When scanning multiple pages, you can set how to separate the file or location to separate. Select Separator tab in the Option. Make the following settings; Record the paper separated file: When selected, saves the patch code sheet or barcode sheet. However, if the detected patch code is patchII, the sheet is saved regardless this item is checked or not.
  • Page 44 When MultiPage Settings is set to Single Page Folders named after the barcode strings are created, regardless of the "Create folder" setting. If Add to existing file is selected, the page separated by the same barcode is added to the same file and saved.
  • Page 45: Other Settings

    Other Settings Save Rotated Image Save As Two Images Capacity Warning Settings File Separator Settings You can set the behavior during scanning. Select Others tab in the Option. Make the following settings; Creates scanning file to Temp folder.: When selected, files under scanning are created in the Temp folder.
  • Page 46: Scanning Methods

    Scanning Methods The following scanning methods are available with CapturePerfect. Select the scanning method as occasion demands. • Scan Page (→P. 47) : Scans a document to a single page image. The scanned image can be saved or printed as needed. •...
  • Page 47: Scan Page

    Scan Page Scan Page scans one page of a document. You can save or print the scanned image as needed. Image (→P. 70) Printing an Image (→P. 74) Select Scanner Setting in the Scan menu or click the dialog box. Set the scan criteria and click the OK button.
  • Page 48: Scan Batch To File (saves Scanned Images To A Specified File)

    Scan Batch to File (Saves scanned images to a specified file) Scan Batch to File saves scanned images to a file or files with a name and type specified before scanning. Scan Batch to File is performed by the following steps: Click the button, or click Scan Batch to File in the Scan menu.
  • Page 49 When performing batch separation, configure the "Batch Separator". • The "Batch Separator" settings are the same as those found in the scanner settings dialog box. – If your scanner supports reading barcodes, you can select Barcode in addition to the setting value for Batch Separation of the scanner.
  • Page 50 To continue scanning, load more documents in the scanner and click Continue Scanning. When finished scanning, click the Cancel Scan button. If you select "* .pptx" as the saving format, the application associated with "* .pptx" is activated after scanning. On CapturePerfect, the image whose format is specified in Back up image.
  • Page 51: Scan Batch To Printer (prints Scanned Images)

    Scan Batch to Printer (Prints scanned images) With Scan Batch to Printer scanning, scanned images are printed directly to the specified printer. (Scanned images are saved after printing.) Scan Batch to Printer is performed by the following steps: Select Print Format in the File menu, and select a format. •...
  • Page 52 Note To set printer details, click the Properties button. The dialog box for the current printer driver appears. For details about settings, refer to the user's manual for your printer driver. Click Scanner Setting and set the scan conditions. For help related to these settings, press the Help button in the dialog box to see the driver help. Place a document in the scanner.
  • Page 53: Scan Batch To Mail (attaches Scanned Images To Email)

    Scan Batch to Mail (Attaches scanned images to email) Scan Batch to Mail attaches scanned images to email for sending. (Scanned images are saved after sending the mail.) Note • To use Scan Batch to Mail, a MAPI (Microsoft Messaging Application Programming Interface) -compliant email application program must be installed on the computer.
  • Page 54 Click Scanner Setting and set the scan conditions. For help related to these settings, click the Help button in the dialog box to see the driver help. Select the item for MultiPage Settings. If you want to set the name of the saved file/folder, select Use Schema and set the rule. Schema (→P.
  • Page 55 When finished scanning, the scanned image files will ready as new e-mail attachments. The e-mail software starts with the open message that has the attached image files. Example with Windows Live. Enter the address, subject and message text as needed, and click the Send button to send the e- mail.
  • Page 56: Scan Batch To Sharepoint (sends Scanned Images To Sharepoint Server)

    Scan Batch to SharePoint (Sends scanned images to SharePoint server) "Scan Batch to SharePoint" sends scanned images to SharePoint server. Scanned images are saved after all the pages are sent. Click Scan Batch to SharePoint in the Scan menu. The Scan Batch to SharePoint dialog box appears. Enter SharePoint server URL and account information of destination folder.
  • Page 57 • You can select up to A4 for paper size of PowerPoint file. However, if Match original size is selected for paper size of the scanner settings, error may be occur even if the document is A4 size. • If the scanner is set to any scanning mode other than 24-bit Color or 256-level Gray, you cannot save scanned images in PowerPoint format.
  • Page 58: Property Settings

    Property Settings You can set the property to the file you send to SharePoint server. Selecting Properties setting in the Scan Batch to SharePoint dialog box displays the Detail Settings dialog box. This dialog box has following items; • Check in comment Enters comments about check-in setting of the file.
  • Page 59: Scan Batch To Presentation (displays Scanned Images Full-screen)

    Scan Batch to Presentation (Displays scanned images full- screen) Scan Batch to Presentation displays a scanned image full-screen. Useful in an environment where the computer is connected to a big-screen display or projector, such as for presentations, documents can be scanned and displayed as they are described.
  • Page 60 • Actual performance of the "Skip blank page" function is affected by the ISIS driver's "Ratio of black pixels" setting. When the loaded document is finished, scanning stops. To continue scanning, load another document. When finished, click "×" at the top right. After scanning, the message asking whether to save the image or not.
  • Page 61 The functions and shortcut keys displayed in the submenu are as follows: Submenu Brightness Fit Window Fit Window Width Zoom In Zoom Out Rotate the current page to the left Rotate all the pages to the left Rotate the current page to the right Rotate all the pages to the right Next Page Previous Page...
  • Page 62: Job (scan According To A Previously Registered Job)

    Job (Scan According to a Previously Registered Job) Job utilizes previously registered scan conditions and methods (Scan Batch to File, Scan Batch to Print or Scan Batch to Mail) to scan according to the specified job. Job Registration Use the following procedure to register jobs for access by Select Job. Select Create/Delete Job in the Scan menu.
  • Page 63 Enter a Title. Note Job titles may consist of up to 64 alphanumeric characters. Select a Function from the list box. • Scan To PC: Scanned images are saved to the specified PC. • Scan To Mail: Attaches scanned images to an e-mail. •...
  • Page 64 • Scan To Mail: Refer to Scan Batch to Mail (→P. 53) • Scan To Print: Refer to Scan Batch to Printer (→P. 51) Note The Details of File Settings button appears in the Scan Batch to File, Scan Batch to Mail, and Scan Batch to SharePoint dialog boxes.
  • Page 65 Job Execution Register a job by clicking Create/Delete Job in the Scan menu. Select a job title from the Note • Job titles highlighted in the Job dialog box appear in the list box. • You can verify the registered contents of the job by selecting Create/Delete Job in the Scan menu. You can also verify them by selecting Select Job in the Scan menu, selecting the job title, and then selecting Edit.
  • Page 66: Scanned Image Operations

    Scanned Image Operations The operations you can perform on scanned or opened images are described here. The way scanned images are viewed can be changed, and images can also be saved or printed. • Displaying the Thumbnail Window (→P. 67) •...
  • Page 67: Displaying The Thumbnail Window

    Displaying the Thumbnail Window Thumbnail (reduced) views of opened images are displayed in the Thumbnail window, and the selected thumbnail in the Thumbnail window is displayed in the Image View window. To turn display of the Thumbnail window on and off, click Thumbnail in the View menu. Note The thumbnail view state is retained upon closing CapturePerfect, so it will have the same view state when next opened.
  • Page 68: Split View

    Split View By splitting the display window, you can display multiple page images at once. To split the display window, select Split View from the View menu. You can split the window into 2 or 4 screens. Important With split view, the size of images you display or the number of screens you display can use a lot of memory.
  • Page 69 Two-screen view Four-screen view...
  • Page 70: Saving An Image

    Saving an Image This procedure saves open image files with a specified name. Note If multiple image files are open, all pages are saved. Important • If several image files have been opened and a PDF file with password security is among them, you cannot save files with a new name (Save As).
  • Page 71 Make the following settings: • Save in Select the folder in which to save the file. • File name Enter the file name for the image. • Save as type Select a file type from TIFF File (*.tif), BMP File (*.bmp), JPEG File (*.jpg) or PDF File (*.pdf). The types of files that can be saved depend on the scanning mode specified before scanning.
  • Page 72: Opening An Image File

    Opening an Image File This procedure opens image files that were saved by CapturePerfect. Note The following file types saved by CapturePerfect can be opened: TIFF (*.tif), JPEG (*.jpg), BMP (*.bmp) and PDF (*.pdf) files. Click Open in the File menu. The Open dialog box appears.
  • Page 73 Select a file and click the Open button. The selected image file appears on the screen. Note Multiple files can be selected to be opened together. By selecting one file and holding the Shift key while selecting another file, all files in between are selected. Files can also be selected by holding the Ctrl key while selecting each file.
  • Page 74: Printing An Image

    Printing an Image The following procedure prints the image displayed in the window: Click Printer Setting on the File menu. The Print Setup dialog box appears. Select the printer, paper and printing orientation as needed, and click the OK button. Note To set printer details, click the Properties button.
  • Page 75 Click Print in the File menu. The Print dialog box appears. Verify the settings, and click the Print button.
  • Page 76: Adjusting Brightness Of The Displayed Image

    Adjusting Brightness of the Displayed Image You can adjust the brightness and contrast of the displayed image. Select Brightness in the Edit menu to open the Brightness dialog box. Moving the sliders left and right adjusts the brightness and contrast of the displayed image. After adjusting, click the OK button.
  • Page 77: Inserting/adding Pages To An Image File

    Inserting/Adding Pages to an Image File Pages can be inserted and added to TIFF or PDF files. For the image to insert/add, you can specify an image from the scanner or a file saved with CapturePerfect. Open the TIFF or PDF file in which to insert the page. Note •...
  • Page 78 When "from Scanner" is selected 1) The Insert/Add the pages from the scanner dialog box is displayed. 2) Select the location to add or insert the page, make the Scanner Settings, and click OK. Scanning begins, and pages are added or inserted. 3) When there are no more documents, scanning stops.
  • Page 79 2) Select the image file to add or insert, and click Open. The Insert/Add the pages from the file dialog box appears. 3) Select the location to add or insert the page, the image file page to be inserted, and click OK. When finished inserting/adding the page, confirm that the page was added or inserted in the specified location.
  • Page 80: Replacing A Page In An Image File

    Replacing a Page in an Image File You can replace a page in a saved multi-page TIFF or PDF file. For the replacement image, you can specify an image from the scanner or a file saved with CapturePerfect. Open the TIFF or PDF file in which to insert the page. Click Replace Page in the Page menu to display the submenu.
  • Page 81 Replace the page. When "from Scanner" is selected 1) The Replace the page from the scanner dialog box is displayed. 2) Set the Scanner Settings, and click OK. Scanning begins, and pages following the displayed page are replaced. 3) When there are no more documents, scanning stops. When "from File"...
  • Page 82 2) Select the image file containing the image to be replaced, and click Open. The Replace the page from the file dialog box appears. 3) Confirm the replacement image(s) in the image file by clicking Next page and Prev. page, specify the page range for replacement, and click OK.
  • Page 83: Setting Pdf File Security Options

    Setting PDF File Security Options Set the security options to restrict viewing, printing and page editing of PDF files. Security Settings Open a PDF file, and click Password Settings in the Edit menu to open the Password Settings dialog box. Select check boxes to set passwords.
  • Page 84 Set the Authority. • Encryption Level Select the security encryption level. Available encryptions levels are High 128-bit (RC4) and Low 40- bit (RC4), with the 40-bit (RC4) level providing weaker security than the 128-bit (RC4) level. • Forbid users to Print Prohibits printing of the PDF file.
  • Page 85: Index

    Index Adding (Pages) ...77 Adjusting Brightness ...76 Barcode/OCR Modification ...38 Capacity Warning Settings ...42 Edit menu ...9 File menu ...6 File Name...25 File Name Limitations .29 File Types...16 Folder name ...25 Full-Screen Display ...60 Help menu...13 Image Operations Opening ...72 Printing ...74 Saving ...70 Inserting (Pages)...77...

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