Openscape dect phone s5 on hipath cordless ip (48 pages)
Summary of Contents for Unify OpenScape DECT Phone S5
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OpenScape DECT Phone S5 on HiPath Cordless Office User Guide A31003-D1000-U102-2-7619...
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Availability and technical specifications are subject to change without notice. Unify, OpenScape, OpenStage and HiPath are registered trademarks of Unify Software and Solutions GmbH & Co. KG. All other company, brand, product and service names are trademarks or registered trademarks of their respective holders.
Overview Overview 1 Display 2 Status bar Icons display current settings and operating status of the phone 3 Volume keys for receiver/headset, ringtone, handsfree mode, alarm clock and appointment reminders 4 Display keys 5 End call key, On/Off key End call; cancel function; Go back one level Press briefly Return to idle status...
Select Change to activate or deactivate (or press the center of the control key Function is activated / deactivated Not all of the functions described in this user guide are available in all countries or from all network providers and systems. Recent manuals in PDF format under wiki.unify.com/wiki/OpenScape_DECT_Phone_S5...
Safety notes Safety notes Be sure to read this user guide and the safety precautions before using your telephone. Explain their content and the potential hazards associated with using the device to your children. The device cannot be used in the event of a power failure. It is not possible either to make emergency calls.
Getting started Getting started Contents of the package • One handset, • One battery cover, • Two batteries, • One charging cradle, • One belt clip, • One user guide. Installing the charging cradle The charging cradle is designed for operation in closed, dry rooms within a temperature range of +5 °C to +45 °C.
Getting started ¤ ¤ Insert the batteries (for correct Fit the battery cover from the To re-open the battery cover: ¤ +/- direction, see diagram). top. Insert a fingernail behind the ¤ Press the cover until it clicks into notch at the top of the cover place.
Getting started Connecting the headset ¤ Connect a headset with a 2.5 mm jack to the left side of the handset The headset volume corresponds to the setting for the earpiece volume p. 30). Connecting the USB data cable For exchanging data between the handset and PC: ¤...
Getting to know your telephone Getting to know your telephone Switching the handset on/off ¤ Switch on: When the handset is switched off, press the End call key and hold ¤ Switch off: When the telephone is in idle status, press the End call key and hold Locking/unlocking the keypad The keypad lock prevents any accidental use of the telephone.
Getting to know your telephone Menu guidance The functions of your telephone are displayed on a menu that consists of several levels. Menu overview p. 40. Main menu In idle status: Press the center of the control key . . . use the Example control key or number keys 1 to 9 to select a submenu...
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Making calls Making calls Making calls ¤ . . . use to enter a number press the Talk key briefly Cancel dialing: Press the End call key When the display backlight is off ( p. 29), the display lights up again the next time any key is pressed.
Making calls ¤ Dial Number Open directory . . . use to select an entry press the Talk . . . the phone dials the number before the ** . . . possible options: Dial a saved extension: Dial Ext. Dial a different extension: .
Directory Directory The local directory is unique to the handset. However, it is possible to send entries to other handsets p. 17). Opening the directory ¤ Press briefly in idle status ¤ . . . use to select Directory Directory entries Number of entries: up to 500 Information:...
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Directory Deleting entries Delete the selected entry: . . . use to select an entry Options Delete entry Delete all entries: Options Delete all Setting the order of the directory entries Directory entries can be sorted by first name or surname. ¤...
Directory Copying number to the directory The number is displayed or highlighted. • When dialing a number: ¤ Press the display key • From a list, e.g. the call list or the redial list. ¤ Options Copy to Directory Create a new entry: ¤...
Calendar Calendar You can remind yourself of up to 30 appointments. July 2014 The current day is outlined in white in the calendar, while numbers are highlighted in color on days with appointments. When a day is selected, it Mo Tu We Th Fr Sa Su will be outlined in color.
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Calendar Every entry is displayed with number or name, date and time. The most recent entry appears at the top of the list. • Delete an appointment/anniversary: Delete Displaying/changing/deleting stored appointments ¤ . . . use to select Organiser Calendar .
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Alarm clock Alarm clock The date and time have been set. Activating/deactivating the alarm clock and setting the wake-up time ¤ . . . use to select Alarm Clock OK . . . then ¤ Switch on/off: Activation: . . . use to select On or Off ¤...
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Protecting against unwanted calls Protecting against unwanted calls Time control for external calls The date and time have been set. Enter a time period during which the handset is not to ring to indicate Example external calls, for example during the night. ¤...
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Other functions Other functions The phone also offers other functions: • Resource Directory for saving sounds for ringtones and images that can be used as caller images (CLIP pictures) or as screensavers • Additional functions via the PC interface with Gigaset QuickSync: sync handset phonebook with Outlook, download images and sounds from the computer to the handset, update the firmware...
Resource Directory Resource Directory Sounds for ringtones and images that can be used as caller images (CLIP pictures) or as screensavers are saved in the handset's resource directory. A range of monophonic and polyphonic sounds and pictures ¢ have been pre-set but further images and sounds can be downloaded using a PC ( p.
Bluetooth Checking the memory Display the available memory for screensavers and CLIP pictures. ¤ . . . use to select Additional Features Resource Directory Capacity OK . . . the percentage of available memory is displayed Bluetooth The handset is able to use Bluetooth™ to communicate wirelessly with other devices that also use this technology, for example for exchanging directory entries.
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Bluetooth Registering Bluetooth devices The distance between the handset in Bluetooth mode and the activated Bluetooth device (headset or data device) should be no more than 10 m. The registration of a headset overwrites a previously registered headset. If a headset is to be registered that is already registered with a different device, this connection must be deactivated before registering.
Additional functions using the PC interface Additional functions using the PC interface The Gigaset QuickSync program has been installed on the computer. Free to download at wiki.unify.com/wiki/OpenScape_DECT_Phone_S5 QuickSync functions: • Sync the handset's directory with Outlook • Upload CLIP pictures (.bmp) from the computer to the handset •...
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Additional functions using the PC interface Always save pictures and sounds uploaded onto the handset on the PC also, as they are deleted during an Emergency Update.
Multiple handsets Multiple handsets Registering a handset to multiple base stations The handset can be registered to up to four base stations. The active base station is the base station to which the handset was last registered. The other base stations remain saved in the list of available base stations.
Adjusting the handset settings Adjusting the handset settings Changing the language ¤ . . . use to select Settings Language . . . use to select the language Select ( = selected) If the handset has been changed to an incomprehensible language: ¤...
Adjusting the handset settings The handset's standby time may be significantly reduced if the display backlight is activated. Switching the keypad illumination on/off ¤ . . . use to select Settings Display & Keypad Illumination Change ( = on) Activating/deactivating automatic keypad lock Automatically lock the keypad when the handset has been in idle status for around 15 seconds.
Adjusting the handset settings Ringtone melody Set a variety of ringtones for internal and external calls. ¤ . . . use Audio Settings Ringtones (Handset) Melodies . . . to select the connection . . . use to select the ringtone/melody in each case Save Activating/deactivating the ringtone Deactivating the ringtone permanently...
Adjusting the handset settings Dialing a number ¤ Press and hold the digit key . . . the number is dialed immediately ¤ Press the digit key briefly . . . the number/name (possibly in abbreviated form) is shown on the left dis- play key .
System System Date and time To ensure you have the correct time for incoming calls and to use the alarm clock and calendar, for example, the date and time have to be set. If the date and time have not yet been set on the handset, the display key Time appears. ¤...
Austrian network (see device label). Country-specific requirements have been taken into consideration. We, Unify Software and Solutions GmbH & Co. KG, declare that this device meets the essential requirements and other re regulations laid down in Directive 1999/5/EC. The EU declaration of conformity for your country under 1999/5/EC can be found at: wiki.unify.com/wiki/Declarations_of_Conformity#Cordless_Phones.
Manufacturer's advice Disposal Batteries should not be disposed of in general household waste. Observe the local waste disposal regula- tions, details of which can be obtained from your local authority. Dispose of batteries in the green boxes designated as "common collection system for batteries" at specialist retailers. All electrical and electronic products should be disposed of separately from the municipal waste stream via designated collection facilities appointed by the government or the local authorities.
Technical data Batteries Technology: 2 x AAA NiMH Voltage: 1.2 V Capacity: 750 mAh Handset operating times/charging times The operating time of your handset depends on the capacity and age of the battery and the way it is used. (All times are maximum possible times). Standby time (hours) * Talktime (hours) Operating time with 1.5 hrs of calls per day (hours) *...
Display icons Display icons The following icons are displayed dependent on the settings and the operating status of your telephone. Icons in the status bar Icon Meaning Icon Meaning Signal strength (No Radiation off ) Keypad lock activated 1% -100% Battery charge status: white, if Maximum Range on;...
Menu overview Menu overview Not all of the functions described in this user guide are available in all countries or from all network providers. Open the main menu: press this key when the handset is in idle mode p. 20 Alarm Clock p.
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Menu overview Settings Date/Time p. 33 Display & Keypad Screensaver p. 29 Large Font p. 29 Colour Schemes p. 29 Display Backlight p. 29 Key Illumination p. 30 Auto Keypadlock p. 30 Language p. 29 Registration Register Handset p. 28 De-register Handset p.
System functions System functions The system functions can be called up via the menu or directly by entering codes. Calling functions via the menu Press and hold down the Talk key. Open the system menu. Menu Either: > < Suppress call ID? Select and confirm the function.
System functions Functions and codes Note: The following functions and codes are standard on the HiPath 3000 / OpenScape Business. However, they could also be changed in your system. Please consult your system administrator. Functions Codes * 490 Automatic call wait.term.on # 490 Automatic call wait.trm.off * 87...
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System functions Functions Codes Park: * 56 - Parking a call # 56 - Retrieve call * 60 Account code * 58 Callback # 58 View callbacks * 86 Suppress phone number * 41 Temporary phone number (MSN) # 86 Restore phone number * 81 Ringing group on...
Making calls to multiple parties Making calls to multiple parties Consultation You interrupt your call to consult with a user (including external users) and then resume the original call. You are conducting a call. Activating and conducting an inquiry/consultation call S or Activate inquiry.
Making calls to multiple parties Call waiting You need to speak to a user in your communications system urgently, even though this user's line is busy. You can send a call waiting signal during the call to let the user know you want to talk to him or her. The user either answers im- mediately or you will be automatically connected when he or she has finished his call.
Making calls to multiple parties Call waiting tone off/on You can suppress the call waiting tone for external calls. Deactivating the call waiting tone Press and hold down the Talk key. Open the system menu. Menu > < Waiting tone off? Select the menu item and confirm.
Making calls to multiple parties Disabling/enabling automatic call waiting You can disable/ enable automatic call waiting signaling for a second call during a telephone conversation. Note: This function is only available if call waiting is activated for you in the system (consult your administrator).
Making calls to multiple parties Override You need to speak to an internal user urgently, even though his or her line is busy. The "Override" function allows you to interrupt the ongoing call to pass on a message. This function is only available when the code has been input and if it has been configured by the service engineer.
Making calls to multiple parties Transferring a call Transferring a call means that you wish to hand over a call you are conducting on your handset to another user. Transfer (without announcing the transfer) You can use this function to forward a call you answered to another user. Open the system menu.
Making calls to multiple parties Transfer (announcing the transfer) You can use this function to forward a call you answered to another user. Open the system menu. Menu > < Start transfer? Select the menu item and confirm. Press the key shown. The current call is placed "on hold", so that the first user waits.
Making calls to multiple parties Conducting a conference You can connect up to 5 internal or external partners with each other in a tele- phone conference. You can include up to 4 external users in the conference. For information purposes, you will hear an alerting tone every 30 seconds during a conference call (can be disabled - ask your service engineer).
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Making calls to multiple parties Ending a conference You are connected with two or more partners in a conference call. Open the system menu. Menu > < End conference? Select the menu item and confirm. The conference is ended. Leaving a conference Press the End call key.
Making calls to multiple parties Connecting parties As the conference convener, you can leave the conference and thereby connect the other parties with each other. If you were previously connected with two or more parties, the other parties remain in a conference. Otherwise, the remaining two users conduct a one-to-one call.
Central directories (group directory) Central directories (group directory) System phonebook If the system administrator has entered a name for at least one internal user or system speed dialing destination, then you can use the system phonebook for dialing. Opening the system phonebook Press and hold down the Talk key.
Central directories (group directory) Telephone database (LDAP) If your company has an LDAP telephone database and access to it is configured in your communications system, you can query it with your handset. This LDAP telephone database can contain far more entries than the phonebook on your communications system or your handset.
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Central directories (group directory) Selecting an entry Either: If a single entry is found, it is displayed. Call? Select the menu item and confirm. The user is called. If more than one entry is found, the first entry is displayed. A maximum of 50 hits can be displayed.
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Central directories (group directory) Sending a list/entry Open the phonebook. Select the entry you want. Press the display key. Options Either: Copy All Select the menu item and confirm. Copy Entry Select the menu item and confirm. Either: to Internal Select the menu item and confirm.
Central directories (group directory) Deleting a list or entry in the communication system Prerequisite: A currently unused list or entry is saved on the communications system. If the handset with phone number 00 was used to send the list or entry to the communications system, any handset can be used to delete this list or entry.
Central directories (group directory) Dialing a system speed dialing destination with suffix-dialing or a DID number System speed dialing destinations can be saved in your communications sys- tem and then dialed by means of suffix-dialing or DDIA. These speed dialing destinations let you enter an additional suffix-dialing or DID number up to five seconds after entering the three-digit service code.
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Central directories (group directory) Dialing an individual speed dialing destination Press and hold down the Talk key. Open the system menu. Menu > < Service? Select the menu item and confirm. > < 7=Use speed Select the menu item and confirm. dialing? Abb.
Team functions Team functions Activating/deactivating group calls If this has been configured by the service engineer, you belong to one or more groups of internal users that can be reached at a hunt group or group call phone number. Calls are signaled on all telephones in the group either in succession (=hunt group) or simultaneously (=group call), until a member of the group an- swers the call.
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Team functions You belong to multiple groups Leaving and re-joining individual groups Press and hold down the Talk key. Open the system menu. Menu Either: Leave hunt group? Select the menu item and confirm. > < Join hunt group? Select the menu item and confirm. then: >...
Team functions Ringing group on You can have calls to your handset signaled acoustically on up to five other telephones. The call is received by the person who answers the call first. Adding users to a group First user Press and hold down the Talk key. Open the system menu.
Team functions UCD (Universal Call Distribution) This function enables calls to be distributed in a team. An incoming call is always delivered to the team member who has been idle longest. Team members can also work in separate rooms, for example, on the company's premises and at a teleworking station.
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Team functions Logging on (available) Press and hold down the Talk key. Open the system menu. Menu > < Service? Select the menu item and confirm. > < UCD Menu? Select the menu item and confirm. > < 402=Available? Select the menu item and confirm. Press the End call key to end the operation.
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Team functions UCD night service UCD night service is a separate night service for call distribution. It is not affect- ed by the system night service. All incoming calls are forwarded to a special call distribution destination. Night destination on Press and hold down the Talk key.
Team functions Mulap group (Multiple Line Application) If your handset's line belongs to a Mulap group (Multiple Line Application), then you can • answer calls for the group (press the Talk key in group calls) • make external telephone calls under the group phone number (the group phone number is stored in the called party's caller list, for example) •...
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Team functions Forwarding on Press and hold down the Talk key. Open the system menu. Menu > < Service? Select the menu item and confirm. > < 501=Forward Line: ON? Select the menu item and confirm. Enter the trunk number. Either: >...
Message functions Message functions The message functions enable you to react to voicemail/callback services of the communication system or of other users or to initiate information features yourself. Leaving a message/advisory message A number of advisory messages are stored in your communication system that can be automatically sent to the caller when an internal call is not answered (in the case of handsets and telephones with display).
Message functions Deactivating an advisory message Press and hold down the Talk key. Open the system menu. Menu > < Absence Text OFF? Select the menu item and confirm. Press the End call key to end the operation. Sending/calling text messages You can send short messages to individual internal users or to groups of internal users.
Message functions then: Press the display key. Send Press the End call key to end the operation. Opening an incoming text message An advisory message appears and the message key flashes when one or more text messages have been received for you. The date and time of incoming text messages are based on your communication system's clock.
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Message functions Either: Open the additional menu. > < Call Sender? Select the menu item and confirm. You call back the sender. > < Delete? Select the menu item and confirm. The entry is deleted. then: Press the End call key to end the operation. Checking for a new voicemail message Either: Press the message key.
More features More features Callback This function enables you to call a user who does not answer or whose line is busy. The Callback function enables you to contact this user as soon as he or she hangs up or re-uses his or her telephone. Please note that a line is signaled as busy when it is being called by another user.
More features Answering or rejecting a call Accepting a call Your handset rings page 25. The caller information appears on the display. The name and/or telephone number of the caller can be displayed. You have the following options for answering a call: The handset is in the charging shell: Remove the handset from the charging ...
More features Forwarding calls This function is for when you leave your desk for a while and want certain calls to be forwarded to your new location. The forwarding destination for internal calls can be any internal or external phone number. The destination number is usually an external phone number because you can be reached internally anytime by means of your handset.
More features Directed assignment of an MSN (multiple subscriber number) Multiple subscriber numbers are phone numbers belonging to an ISDN multiple device line. They are used for the directed addressing of terminals, for example when a fax machine has a separate number. Before selecting an external con- nection, you can directly assign a configured multiple subscriber number.
More features Using the handset as a second line You can use your mobile phone for an outgoing call as if it were another line (temporary phone). This function can also be called by entering the code page 43. Press and hold down the Talk key.
More features Directed call transfer You can transfer calls to other telephones to your handset. This is also possible when you are conducting a call. This function can also be called directly by entering the code page 43. Another telephone rings. Press and hold down the Talk key.
More features Deactivating do not disturb Press and hold down the Talk key. Open the system menu. Menu > < Do Not Disturb OFF? Select the menu item and confirm. Press the End call key to end the operation. Call charge display After a call has ended, the display shows the connection charges for the current call as standard.
More features Tracing a call You can apply to your carrier for "call tracing" on malicious calls. An authorized extension is then in a position to request the identification of the phone number. This also works for 30 seconds after the malicious caller has hung up. However, you should not hang up.
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More features Using the handset to open the door opener during a call > < Open door? Select the menu item and confirm. Using the handset to open the door opener without holding a conversation Press and hold down the Talk key. Open the system menu.
More features Activating control relays The service engineer can set up a maximum of 4 control relays that enable various equipment (for example, door opener) to be activated and deactivated. It is possible to access a specific control relay. Depending on the configuration, the control relays can be •...
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More features Deactivating a control relay Press and hold down the Talk key. Open the system menu. Menu > < Service? Select the menu item and confirm. > < #90=Control Relay Select the menu item and confirm. Off? Follow the user guidance system from this point onwards. Enter the required switch code (1...
More features External call forwarding with a multiple subscriber number If your communications system is connected to an ISDN multiple device line, then you can forward all incoming calls from the public network through your multiple subscriber number (MSN) to an external destination. There are three types of forwarding: •...
More features Using night service In night service mode, for example, during lunch breaks or after office hours, all external calls are forwarded to a particular internal telephone (night station). The night station can be defined by the service engineer (= standard night service) or by you (= temporary night service).
More features Using dual-tone multifrequency signaling Your handset operates on the basis of digital information transmission. However, certain applications, for example answering machines, can only be operated using analogue technology. For this you have to send signals using the dual- tone multifrequency signaling (DTMF) process.
More features Parking/activating calls You can park up to ten calls (i.e. place them on hold) and then reactivate them at other telephones in your communication system. Parking a call You are on a call you wish to park. Open the system menu. Menu >...
More features System appointment function You can use your handset to enter a single appointment for the next 24 hours or an appointment that recurs on a daily basis. When the appointment is due, your handset rings for approx. 20 seconds to remind you of your appointment.
More features Deleting/checking entered appointments Press and hold down the Talk key. Open the system menu. Menu > < Service? Select the menu item and confirm. > < #46=Timed reminder off? Select the menu item and confirm. Reminder at ... Open the additional menu.
More features Locking/unlocking the handset You can lock your handset to prevent external dialing and programming, thereby preventing unauthorized use in your absence, for example. Prerequisite: You have defined a personal code or use the default code "00000". Locking the handset Press and hold down the Talk key.
Index Index Calendar ..............19 Call accepting ............15, 76 anonymous ~ ............79 Absence text ............71 directed call transfer ..........80 Account code ............78 directed transfer ............ 76 Advisory tones ............32 external ..............14 Alarm ................ 21 picking up ..............
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Index Connecting the headset ........... 10 Consultation (second connection) ......46 Earpiece volume ............15 Contact with liquid ............ 36 End call key ............6, 14 Control key ............6, 12 Entering codes ............43 Control relays ............84 Entering special characters ........13 Correcting incorrect entries ........
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Index Handset operating time ........37, 38 Handsfree key ............15 Language, display ..........10, 30 Handsfree mode ............15 LDAP telephone database ........57 Hash key ..............6 Liquids ..............36 Headset (Bluetooth) ..........25 List Headset port ............11 known devices (Bluetooth) ........
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Index On/off key ..............6 Safety notes ............... 8 Override ..............50 Screensaver ............. 30 Searching in directory ..........16 Second call .............. 55 Second connection (consultation) ......46 Second line .............. 79 Package contents ............9 Service code groups ..........44 Parking a call ............
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Index UCD night service ............ 68 Uniform Call Distribution .......... 66 Update ..............27 Upper/lowercase ............13 Vibration alarm ............32 Viewing a message ..........73 VIP group, classify directory entry ......16 VIP ringtone ............. 16 Volume earpiece ..............31 handset speaker volume ........
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