Brother MFC-9140CDN Advanced User's Manual
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- Advanced user's manual (84 pages)
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Summary of Contents for Brother MFC-9140CDN
- Page 1 Advanced User’s Guide MFC-9140CDN MFC-9330CDW MFC-9340CDW Not all models are available in all countries. Version 0 ARL/ASA/NZ...
- Page 2 Wi-Fi Direct™ Guide This Guide provides details on how to PDF file / Brother Solutions configure and use your Brother machine for Center (MFC-9330CDW and wireless printing directly from a mobile MFC-9340CDW) device supporting the Wi-Fi Direct™...
- Page 3 This Guide provides information for using PDF file / Brother Solutions AirPrint to print from OS X v10.7.x, 10.8.x Center and your iPhone, iPod touch, iPad, or other iOS device to your Brother machine without installing a printer driver. Visit us at http://solutions.brother.com/.
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Page 4: Table Of Contents
Table of Contents General Setup Memory storage .....................1 Set Daylight Saving Time ..................1 Ecology features ....................2 Toner Save ......................2 Sleep Time ......................2 Deep Sleep mode ....................3 Touchscreen ......................3 Setting the backlight brightness...............3 Setting the Dim Timer for the backlight ............4 Dial Prefix ......................4 Setting up the prefix number ................4 Changing the prefix number ................5... - Page 5 Sending a fax Additional sending options................... 14 Sending faxes using multiple settings ............14 Changing a 2-sided fax layout (MFC-9340CDW) ..........15 Contrast ......................16 Changing Fax Resolution ................16 Additional sending operations................17 Sending a fax manually ................. 17 Dual access ....................17 Broadcasting....................
- Page 6 Dialling and storing numbers Telephone line services ..................42 Caller ID......................42 Additional dialling operations ................42 Combining Address Book numbers ...............42 Additional ways to store numbers ................44 Storing Address Book numbers from Outgoing Calls ........44 Storing Address Book numbers from the Caller ID history ......44 Setting up Groups for Broadcasting ..............45 Printing reports Fax reports......................47...
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Page 7: General Setup
General Setup Set Daylight Saving NOTE Most of the illustrations in this User’s Time Guide show the MFC-9340CDW. You can set the machine to change for Daylight Saving Time. If you choose Memory storage Forward Hour, it will reset the time forward one hour and if you choose Your menu settings are stored permanently, Backward Hour, it will reset the time... -
Page 8: Ecology Features
Chapter 1 Ecology features Sleep Time The Sleep Time setting can reduce power Toner Save consumption. When the machine is in Sleep mode (Power Save mode) it acts as though it You can save toner using this feature. When is turned off. The machine will wake up and you set Toner Save to On, print appears start printing when it receives a print job. -
Page 9: Deep Sleep Mode
General Setup Deep Sleep mode Touchscreen If the machine is in Sleep mode and does not Setting the backlight receive any jobs for a certain length of time, brightness the machine will go into Deep Sleep mode automatically. Deep Sleep mode uses less power than Sleep mode. -
Page 10: Setting The Dim Timer For The Backlight
Chapter 1 Setting the Dim Timer for the Dial Prefix backlight The Dial Prefix setting will automatically dial a predefined number before every fax number You can set how long the Touchscreen LCD you dial. For example: If your telephone backlight stays on after you go back to your system requires a 9 to dial an outside Home screen. -
Page 11: Changing The Prefix Number
General Setup Changing the prefix number Press Press All Settings. Swipe up or down, or press a or b to display Initial Setup. Press Initial Setup. Swipe up or down, or press a or b to display Dial Prefix. Press Dial Prefix. Press On (or Off). -
Page 12: Security Features
Color Print Page Limit Scan includes scan jobs via Brother iPrint&Scan. Print and Color Print include print jobs via AirPrint, Google Cloud Print and Brother iPrint&Scan. For MFC-9330CDW and MFC-9340CDW Available for Print, USB Direct Print, Copy and Web Connect (Download). -
Page 13: Before You Begin To Use Secure Function Lock 2.0
(where users and to turn Secure Function Lock on or “machine’s IP address” is the IP address off (see Setting up restricted users on page 8 of the Brother machine). and Turning Secure Function Lock on/off For example: on page 9). -
Page 14: Setting Up Restricted Users
Chapter 2 Setting up restricted users Setting up and changing the Public user mode You can set up users with restrictions and a password. You can set up to 25 restricted Public user mode restricts the functions that users. are available for all users who do not have a password. -
Page 15: Turning Secure Function Lock On/Off
Make a careful note of the administrator password. If you enter the wrong password, the Touchscreen will show Wrong Password. Enter the correct password. If you forget it, contact Brother customer service. Turning Secure Function Lock on Turning Secure Function Lock off... -
Page 16: Switching Users
Chapter 2 Switching Users Changing to the Public mode This setting allows you to switch between Press XXXXX registered restricted users or Public mode when Secure Function Lock is turned on. (Where xxxxx is the user’s name.) Changing to the restricted user mode Press Go to Public. -
Page 17: Setting Lock
Contact your Swipe up or down, or press a or b to administrator or Brother customer service. display General Setup. While the Setting Lock is On, you cannot access the machine settings. -
Page 18: Changing The Setting Lock Administrator Password
Chapter 2 Changing the Setting Lock Turning Setting Lock on/off administrator password If you enter the wrong password, the Touchscreen will show Wrong Password. Enter the correct password. Press Turning Setting Lock on Press All Settings. Swipe up or down, or press a or b to Press display General Setup. -
Page 19: Dial Restriction
Security features Dial Restriction Address Book restriction This feature is to prevent users from sending Press a fax or call to a wrong number by mistake. You can set the machine to restrict dialling Press All Settings. when you use the dial pad, Address Book and Shortcuts. -
Page 20: Sending A Fax
Sending a fax Additional sending Press Options. options Swipe up or down, or press a or b to display the setting you want, and then press the setting. Sending faxes using multiple Press the option you want. settings Do one of the following: Before you send a fax, you can change any ... -
Page 21: Changing A 2-Sided Fax Layout (Mfc-9340Cdw)
Sending a fax Changing a 2-sided fax layout If your document is flipped on the Short edge, press 2-sided Scan: (MFC-9340CDW) Short Edge. You must choose a 2-sided scanning format Short edge before you send a 2-sided fax. The format you choose will depend on the layout of your Portrait Landscape... -
Page 22: Contrast
Chapter 3 Contrast Changing Fax Resolution For most documents the default setting of The quality of a fax can be improved by Auto will give the best results. changing the Fax Resolution. Resolution can Auto automatically chooses the appropriate be changed for the next fax. contrast for your document. -
Page 23: Additional Sending Operations
Sending a fax Additional sending Dual access operations You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or Sending a fax manually printing computer data. The Touchscreen will show the new job number. -
Page 24: Broadcasting
Chapter 3 Broadcasting Press Add Number. NOTE Broadcasting lets you send the same fax If you downloaded Internet Fax: message to more than one fax number. You can include Groups, Address Book numbers If you want to broadcast using an E-mail and up to 50 manually dialled numbers in the address, press , enter the E-mail... -
Page 25: Real Time Transmission
Sending a fax Real Time Transmission NOTE • If you did not use up any of the numbers When you are sending a fax, the machine will for Groups, you can broadcast faxes to as scan the document into the memory before many as 250 different numbers. -
Page 26: Overseas Mode
Chapter 3 Overseas Mode Delayed Fax If you are having difficulty sending a fax You can store up to 50 faxes in the memory overseas due to a bad connection, then to be sent within a twenty-four hour period. turning on Overseas Mode may help. Load your document. -
Page 27: Delayed Batch Transmission
Sending a fax Delayed batch transmission Checking and cancelling waiting jobs Before sending the delayed faxes, your machine will help you economize by sorting Check which jobs are still waiting in the all the faxes in the memory by destination and memory to be sent. -
Page 28: Setting Your Changes As The New Default
Chapter 3 Setting your changes as the Restoring all fax settings to new default the factory settings You can save the fax settings for You can restore all the fax settings you have changed to the factory settings. These Fax Resolution, Contrast, Glass Scan Size, Real Time TX and settings will stay until you change them again. -
Page 29: Saving Fax Options As A Shortcut
Sending a fax Saving fax options as a Electronic cover page Shortcut You will need to have programmed your Station ID in order to use this feature (see You can store all the new fax options you use Quick Setup Guide). frequently by saving them as a Shortcut. - Page 30 Chapter 3 Composing your own comments Send a cover page for the next fax You can set up two comments of your own. If you want to send a cover page for the next fax, you can add the cover page. Press Do one of the following: ...
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Page 31: Destination Display
Sending a fax Destination Display Using a printed cover page If you want a printed cover page you can write When you send a fax, the machine displays on, print the sample page and attach it to your the information from the Address Book or the fax. -
Page 32: Polling
Chapter 3 Polling If you are using the scanner glass, the Touchscreen will prompt you to choose one of the following options: Polling lets you set up your machine so other Press Yes to scan another page. people can receive faxes from you, but they Go to step i. - Page 33 Secure polling lets you restrict who can get the documents you set up to be polled. Secure polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine they will have to enter the secure code.
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Page 34: Receiving A Fax
Receiving a fax Memory Receive Do one of the following: Press Manual to enter the Options forwarding fax number (up to 20 characters) using the keyboard on Memory Receive lets you receive faxes while the Touchscreen (see you are away from the machine. Basic User's Guide: Entering text). -
Page 35: Fax Storage
Receiving a fax Fax Storage Changing Memory Receive Options The Fax Storage feature lets you store your received faxes in the machine’s memory. You If received faxes are in your machine’s can retrieve stored fax messages from a fax memory when you change the Memory machine at another location using the remote Receive operations, the Touchscreen will ask retrieval commands (see Retrieving fax... -
Page 36: Turning Off Remote Fax Options
Chapter 4 Turning off Remote Fax The Touchscreen will ask you this question: Options Send Fax to PC? • If you press Yes, faxes in the memory will be sent to your computer before Press the setting changes. You will be asked if you want to turn on Backup Print. -
Page 37: Remote Retrieval
Receiving a fax Remote retrieval NOTE You can change your code at any time. To You can call your machine from any touch- make your code inactive, press and hold tone phone or fax machine and then use the at step g to restore the default setting remote access code and remote commands –... -
Page 38: Remote Fax Commands
Chapter 4 Remote fax commands Follow the commands in the table to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. -
Page 39: Retrieving Fax Messages
Receiving a fax Retrieving fax messages Changing the Fax Forwarding number You can call your machine from any touch- tone telephone or fax machine and have your You can change your fax forwarding number fax messages sent to another machine. from another touch-tone telephone or fax Before you use this feature, you have to turn machine. -
Page 40: Additional Receiving Operations
Chapter 4 Additional receiving 2-sided printing for Fax mode operations Your machine prints received faxes on both sides of the paper when 2-sided is set to Printing a reduced incoming Use A4 sized paper for this function (60 to 105 gsm). If you choose On, the machine reduces each For Philippines: Letter, Legal or Folio (8.5 in. -
Page 41: Setting The Fax Receive Stamp
Receiving a fax Setting the Fax Receive Setting the Print Density Stamp You can adjust the Print Density setting to make your printed pages darker or lighter. You can set the machine to print the received date and time at the top centre of each received fax page. -
Page 42: Printing A Fax From The Memory
Chapter 4 Printing a fax from the Out of Paper Reception memory As soon as the paper tray becomes empty during fax reception, the Touchscreen shows If you choose Fax Storage, you can still No Paper. Load paper in the paper tray (see print a fax from the memory when you are at Basic User's Guide: Loading paper and print your machine (see Fax Storage on page 29). -
Page 43: Avoiding Incoming Fax/Call From Specific Numbers
Receiving a fax Avoiding incoming Fax/Call Deleting blocking list numbers from specific numbers Press If you do not want to receive a fax/call from specific numbers, you can register the Press All Settings. numbers to the list. The machine can store up Swipe up or down, or press a or b to to 100 fax/telephone numbers. - Page 44 Chapter 4 Printing the blocking list Press Press All Settings. Swipe up or down, or press a or b to display Fax. Press Fax. Swipe up or down, or press a or b to display Setup Receive. Press Setup Receive. Swipe up or down, or press a or b to display Anti-Junk Fax.
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Page 45: Polling
Secure polling only works with Brother fax pay for the call. It also lets you call somebody machines. If you want to get a fax from a else’s fax machine and receive a fax from it,... - Page 46 Chapter 4 Delayed polling Sequential polling Delayed polling lets you set the machine to Sequential polling lets you request begin polling receive at a later time. You can documents from several fax machines in one only set up one delayed polling operation. operation.
- Page 47 Receiving a fax You can add numbers to the broadcast Stop Polling in the following ways: To cancel the polling process, press while Press Add Number and enter a the machine is dialling. number using the keyboard on the To cancel all sequential polling receive jobs, Touchscreen.
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Page 48: Dialling And Storing Numbers
You can view the list or choose one of these For example, you might have stored ‘01632’ numbers to add to Address Book, or delete in Address Book: Brother 1 and ‘960555’ in from the history. Address Book: Brother 2. You can use them ... - Page 49 For example, to change the number to ‘01632-960556’, you could enter the number (Brother 1: 01632) using Address Book, press Apply and then press 960556 on the dial pad.
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Page 50: Additional Ways To Store Numbers
Chapter 5 Additional ways to Storing Address Book numbers from the Caller ID store numbers history Storing Address Book If you have the Caller ID subscriber service numbers from Outgoing Calls from your telephone company, you can also store Address Book numbers from incoming calls in the Caller ID history. -
Page 51: Setting Up Groups For Broadcasting
Dialling and storing numbers Setting up Groups for Do one of the following: Broadcasting To store another Group for broadcasting, repeat steps c - i. A Group, which can be stored in the Address To finish storing Groups for Book, allows you to send the same fax broadcasting, press message to many fax numbers by pressing... - Page 52 Chapter 5 Deleting a Group Adding or deleting Group members Press (Fax). Press (Fax). Press Address Book. Press Address Book. Press Edit. Press Edit. Press Delete. Press Change. Swipe up or down, or press a or b to Swipe up or down, or press a or b to display the Group you want.
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Page 53: Printing Reports
Printing reports Fax reports Swipe up or down, or press a or b to choose an interval. If you choose Every 50 Faxes, go to step m. Press on the Touchscreen to set up the 6, 12, 24 hours, 2 or 7 days Transmission Verification Report and the Journal Period. -
Page 54: Reports
Chapter 6 Reports How to print a report The following reports are available: Press 1 XMIT Verify Displays the Transmission Verification Press All Settings. Report for your last outgoing 200 faxes Swipe up or down, or press a or b to and prints the last report. -
Page 55: Making Copies
Making copies Copy settings Improving copy quality You can choose from a range of quality You can change the copy settings for the next settings. The factory setting is Auto. copy. Auto These settings are temporary. The machine returns to its default settings one minute after Auto is the recommended mode for copying. -
Page 56: Enlarging Or Reducing Copies
Chapter 7 Enlarging or reducing copies 100%* To enlarge or reduce the next copy follow 200% these steps: 141% A5A4 104% EXELTR Load your document. 97% LTRA4 94% A4LTR Press (Copy). 91% Full Page 85% LTREXE Enter the number of copies you want. 83% LGLA4 Press Options. -
Page 57: 2-Sided Copying
Portrait 2-sided copying. The layout of your document determines which 2-sided copy layout you 2–sidedi2–sided should choose. MFC-9140CDN and MFC-9330CDW Portrait 1–sidedi2–sided Long Edge Flip 1–sidedi2–sided Long Edge Flip ... - Page 58 Chapter 7 Landscape Swipe up or down, or press a or b to display the following layout options: 2–sidedi2–sided Off, 2-sided2-sided 1-sided2-sided Long Edge Flip, 2-sided1-sided Long Edge Flip 1-sided2-sided Short Edge Flip, 1–sidedi2–sided Long Edge Flip 2-sided1-sided Short Edge Flip For MFC-9340CDW Press the option you want.
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Page 59: Adjusting Density And Contrast
Making copies Adjusting Density and Contrast Contrast Adjust the contrast to help an image look sharper and more vivid. Load your document. Density Adjust the copy density to make copies Press (Copy). darker or lighter. Load your document. Enter the number of copies. Press Options. -
Page 60: Sorting Copies
Chapter 7 Sorting copies Making N in 1 copies (page layout) You can sort multiple copies. Pages will be sorted in the order 1 2 3, 1 2 3, 1 2 3, and so You can reduce the amount of paper used when copying by using the N in 1 copy feature. - Page 61 Making copies If you are using the scanner glass, go If you are copying from the scanner to step k. glass: Place your document face down in the After the machine scans the page, press direction shown in the illustration: Scan to scan the next page.
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Page 62: In 1 Id Copy
Chapter 7 2 in 1 ID Copy Read and confirm the displayed list of settings you have chosen, and then press OK. You can copy both sides of your identification card onto one page, keeping the original card Press Colour Start or Mono Start. size. -
Page 63: Adjusting The Colour Saturation
Making copies Adjusting the Colour Making 2-sided N in 1 copies Saturation (MFC-9340CDW) You can change the default setting for colour When you make 2-sided N in 1 copies from a saturation. 2-sided document, you must choose a layout option in 2-sided Copy Page Layout. Load your document. -
Page 64: Removing Background Colour
Chapter 7 Removing Background Select 2in1(P), 2in1(L), 4in1(P) or 4in1(L) in Page Layout (see Colour Making N in 1 copies (page layout) on page 54). Remove Background Colour removes the background colour of the document when Swipe up or down, or press a or b to copying. -
Page 65: Saving Copy Options As A Shortcut
Making copies Saving copy options as a Saving paper Shortcut You can use the Paper Save preset to reduce the amount of paper consumed for copies. You can store the copy options you use most Paper Save uses the 4 in 1 layout and 2-sided often by saving them as a Shortcut. -
Page 66: Routine Maintenance
Routine maintenance Checking the machine Checking the Page Counters You can see the machine’s Page Counters Printing the test print for copies, printed pages, reports and lists, faxes or a summary total. You can print a Test Print page to check your print quality. -
Page 67: Checking The Remaining Life Of Toner Cartridges
Routine maintenance Checking the remaining life of Checking the remaining life of toner cartridges parts You can see the approximate remaining life You can see the machine’s parts life on the of the toner cartridges. Touchscreen. Press Press Press Toner Life. Press All Settings. -
Page 68: Replacing Periodic Maintenance Parts
The Fuser Unit and PF Kit parts listed in the table must be replaced after printing approximately 50,000 pages . Contact Brother customer service when these messages appear on the Touchscreen. Touchscreen Description message Replace the fuser unit. -
Page 69: Packing And Shipping The Machine
Routine maintenance Packing and shipping Press and hold down to turn off the the machine machine. Leave the machine turned off for at least 10 minutes to cool down. Disconnect all the cables, and then WARNING unplug the power cord from the electrical socket. - Page 70 Wrap the machine in a plastic bag, then Place the packing material (2) marked place it on the bottom packing material “R” on the right of the machine. Place (1). the packing material (3) marked “L” on the left of the machine. Place the AC power cord and printed materials in the original carton as shown in the illustration.
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Page 71: B Glossary
Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. Batch Transmission 3.7 in. (93.4 mm) Touchscreen LCD and Touchpanel As a cost saving feature, all delayed faxes... - Page 72 The shades of grey available for copying F/T Ring Time and faxing photographs. The length of time that the Brother Group number machine fast double-rings (when the A combination of Address Book numbers Receive Mode setting is Fax/Tel) to notify that are stored in Address Book for you to pick up a voice call that it answered.
- Page 73 Glossary Journal Period Remote Access Code Your own four-digit code (– – –l) that The pre-programmed time period allows you to call and access your between automatically printed Fax Journal Reports. You can print the Fax machine from a remote location. Journal on demand without interrupting Remote Activation code the cycle.
- Page 74 TAD (telephone answering device) You can connect an external TAD to your machine. Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings. Tone A form of dialling on the telephone line used for Touch Tone telephones.
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Page 75: Index
Index Numerics Copy 2 in 1 ID Copy ........56 2-sided ..........51 2-sided copy ..........51 button ........... 49 contrast ..........53 Density ..........53 Enlarge/Reduce ........50 Address Book N in 1 (page layout) ......54 broadcasting .........18 quality ........... 49 using Groups ........18 saving paper ......... - Page 76 Fax codes Machine information changing ..........31 checking remaining life of parts .... 61 remote access code ......31 page counts .......... 60 Fax forwarding Macintosh changing remotely ......32 See Software User's Guide. programming a number ......28 Maintenance, routine ....... 60 Fax storage ..........29 checking the remaining life of parts ..
- Page 77 Page layout (N in 1) .........54 Scanning PC-Fax See Software User's Guide. See Software User's Guide. Security Polling restricting dialling ......... 13 polled transmit ........26 Secure function lock polling receive ........39 administrator password ....... 7 Power failure ..........1 Setting lock ........... 11 Presto! PageManager Sleep mode ..........
- Page 78 Visit us on the World Wide Web http://www.brother.com/ These machines are approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries. www.brotherearth.com...