Imation IronKey Workspace W700 User Manual
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Imation IronKey Workspace W700 User Manual

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IRONKEY™ WORKSPACE W700
User Guide

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Summary of Contents for Imation IronKey Workspace W700

  • Page 1 IRONKEY™ WORKSPACE W700 User Guide...
  • Page 2 Copyright 2014 Imation Corp. All rights reserved. Imation and Imation logo, IronKey and IronKey logo, and “PC on a Stick” are trademarks of Imation Corp. All other trademarks are the property of their respective owners. Imation Enterprises Corp. 1 Imation Way Oakdale, MN 55128-3414 USA www.imation.com...

  • Page 3: Table Of Contents

    CONTENTS About my IronKey Workspace W700 device Features and benefits Host computer requirements Device management Device security Device specifications Recommended best practices Other resources About IronKey Control Panel Starting IronKey Control Panel Booting from a USB drive Booting from a Windows computer...
  • Page 4 IRONKEY™ WORKSPACE W700 User Guide...
  • Page 5 Copyright 2014 Imation Corp. All rights reserved. Imation and Imation logo, IronKey and IronKey logo, and “PC on a Stick” are trademarks of Imation Corp. All other trademarks are the property of their respective owners. Imation Enterprises Corp. 1 Imation Way Oakdale, MN 55128-3414 USA www.imation.com...

  • Page 6: About My Ironkey Workspace W700 Device

    ABOUT MY IRONKEY WORKSPACE W700 DEVICE IronKey Workspace W700 is a trusted, FIPS 140-2 Level 3 certified, secure USB flash drive that comes with strong, built-in password protection capabilities and 256-bit AES hardware encryption. Certified by Microsoft as a Windows To Go device, your W700 is a secure, personal workspace, capable of using all host system resources on host computers that are certified to run Microsoft Windows ®...

  • Page 7: Host Computer Requirements

    IronKey Enterprise Server is an on-premise server solution that allows IT administrators to remotely manage your IronKey Workspace W700 device. Devices that are provisioned for Enterprise management are called “managed devices”. If you have a managed device, you must first activate it before you use Windows To Go.

  • Page 8: Device Security

    IronKey Control Panel application DEVICE SECURITY IronKey Workspace W700 devices have been designed from the ground up with security in mind. The device uses a combination of advanced security technologies to ensure that only you can access your data. Additionally, it is a physically secure device, to prevent hardware-level attacks and tampering, as well as to make the device rugged and long-lasting.

  • Page 9: Device Specifications

    ABOUT MY IRONKEY WORKSPACE W700 DEVICE Device specifications We strive to be very open about the security architecture and technology that we use in designing and building this product. We use established cryptographic algorithms, we develop threat models, and we perform security analyses (internal and third party) of our systems all the way through design, development and deployment.

  • Page 10: Recommended Best Practices

    ABOUT MY IRONKEY WORKSPACE W700 DEVICE Recommended best practices Table 1: W700 device specifications Specification Details Hardware Data: 256-bit AES (CBC mode) Encryption Hardware: 256-bit AES Hashing: 256-bit SHA Hardware • USB 3.0 (Super speed) • Water-resistant MIL-STD-810F • Dust-resistant •...
  • Page 11 ABOUT MY IRONKEY WORKSPACE W700 DEVICE Other resources Table 2: Reference information from Apple Topic Reference Main Boot Camp Support page http://www.apple.com/support/bootcamp/ Boot Camp 5.1: Frequently Asked Questions http://support.apple.com/kb/HT5639 Boot Camp: Frequently Asked Questions http://support.apple.com/kb/HT5628 about Installing Windows 8 Boot Camp: System requirements for http://support.apple.com/kb/HT5634...

  • Page 12: About Ironkey Control Panel

    (if enabled in policy) Auto-lock preferences — (if enabled in policy) Activate the device (managed devices — only) Check for device updates (managed devices only) Download and install device updates — (managed devices only) View device information IronKey Workspace W700 User Guide...

  • Page 13: Starting Ironkey Control Panel

    To start IronKey Control Panel in non-boot mode Make sure that the host computer is turned on and the host operating system is running. Insert the W700 device into the USB port of the host computer. IronKey Workspace W700 User Guide...
  • Page 14 In a file manager, double-click the IronKey.exe file from the IronKey Workspace device drive. Type your device password and click Unlock. The IronKey Control Panel will open automatically. Note: If the device loses power, for example if it is unplugged from a USB hub, it will lock. IronKey Workspace W700 User Guide...
  • Page 15 To Go mode; instead, you must shutdown the Windows 8.1 operating system. For more information, see “Unplugging the device” on page 24. To start IronKey Control Panel in Windows To Go • When booted in Windows 8.1, on the Windows taskbar, right-click the IronKey icon and choose IronKey Control Panel. IronKey Workspace W700 User Guide...

  • Page 16: Booting From A Usb Drive

    Make sure that the host computer is turned on and the host operating system is running. Insert the device into the USB port of the host computer. Start the IronKey Control Panel and click the Settings button. IronKey Workspace W700 User Guide...
  • Page 17 If the system does not meet the requirements, the Configure button will appear dimmed. For unsup- ported host computers, see “Manually configuring the host computer” on page 16. Supported system Unsupported system Click Configure to start the process. IronKey Workspace W700 User Guide...
  • Page 18 Many manufacturers use “F2” but an on-screen message will indicate the key sequence for the computer you are configuring, for example, “Press the F2 key”, or “Press F1 to enter setup”. IronKey Workspace W700 User Guide...
  • Page 19 If the Boot menu does not appear and the operating system for the host computer starts, shut down the computer and restart. When the Boot menu appears, use the Arrow keys to select the USB drive (Imation IronKey) and press ENTER.

  • Page 20: Booting From A Mac Computer

    To manually boot Windows To Go on a Mac Make sure that the Mac computer is turned off and that no other USB devices are currently plugged in. Plug the IronKey Workspace W700 device into the USB port. Turn on the computer and immediately hold the...
  • Page 21 BOOTING FROM A USB DRIVE Booting from a Mac computer In the Workspace Preboot environment, if your Mac model requires you to use the alternate reboot method (see “Imation support for specific Mac models” on page 30), click Options and click to clear the Use default reboot behavior check box.

  • Page 22: Using My Ironkey Workspace W700 Device

    USING MY IRONKEY WORKSPACE W700 DEVICE When you first receive a provisioned device, your administrator should provide the following information: • Indicate whether your device is configured for management by IronKey Enterprise Server—If your device will be managed, you will receive an activation code.
  • Page 23 USING MY IRONKEY WORKSPACE W700 DEVICE Activating a managed device on first-time use Insert the W700 device into the USB port of the host computer. USB 3.0 port is preferred but USB 2.0 is also supported. Open a file manager, double-click the “IronKey.exe” file from the IronKey Workspace drive.

  • Page 24: Personalizing An Unmanaged Device

    USING MY IRONKEY WORKSPACE W700 DEVICE Personalizing an unmanaged device The device initializes and is now ready to use. When device setup is complete, the IronKey Control Panel appears. Click the Lock button and shut down the host operating system. The device is now ready to boot into Windows To Go.

  • Page 25: Starting Windows 8.1 From The W700 Device

    USING MY IRONKEY WORKSPACE W700 DEVICE Starting Windows 8.1 from the W700 device From the IronKey Control Panel, click the Settings button on the menu bar. Click Password in the left sidebar. Type the password that your administrator gave you in the Current Password text box.

  • Page 26: Unplugging The Device

    USING MY IRONKEY WORKSPACE W700 DEVICE Unplugging the device key (typically F10 or F12) to perform a one-time boot operation (see “Performing a one-time boot opera- tion” on page 17). Type the device password and wait for the onscreen timer or click Reboot now.

  • Page 27: Updating Device Software

    USING MY IRONKEY WORKSPACE W700 DEVICE Updating device software Click Password in the left sidebar. Type your current password in the field provided. Type your new password and re-type to confirm it in the fields provided. Click the Change Password button.

  • Page 28: Changing The Unlock Message

    USING MY IRONKEY WORKSPACE W700 DEVICE Changing the Unlock message Note: When booted in Windows To Go, you can receive update notifications and manually check for device updates. However, you can only download and install the update in non-boot mode.

  • Page 29: Viewing Device Information

    USING MY IRONKEY WORKSPACE W700 DEVICE Viewing device information Click Preferences in the left sidebar. Type the message in the Unlock Message field. Your message text must fit in the space provided (approx- imately 7 lines and 200 characters). VIEWING DEVICE INFORMATION You can find specific information about your device, such as the model and serial number, software and firmware version from IronKey Control Panel.

  • Page 30: Troubleshooting

    TROUBLESHOOTING The following tips and frequently asked questions are available to help you use your device. How secure are IronKey Workspace W700 devices? W700 devices are protected with AES 256-bit hardware-encryption just as our Portable Storage devices. They are have FIPS-140-2 Level 3 certification.
  • Page 31 For more information, see “Booting from a Mac computer” on page 18. If you require additional information about using a Mac computer with your device, see “Appendix 1: Imation support for Macintosh” on page 30. I’m using a Mac but wireless access is not working in Windows To Go If you do not have the correct Boot Camp software drivers (for your Mac model) installed in Windows To Go, some components will not work properly.

  • Page 32: Appendix 1: Imation Support For Macintosh

    • Level 2—Works with Windows To Go using the recommended Boot Camp Support Software and may require additional modifications, for example, manually installing some drivers. • Level 3—Not recommended; limited ability to boot Windows To Go. • Not supported by Imation Table 4: Imation support for specific Mac models Boot Camp Support 5.1 Support...
  • Page 33 APPENDIX 1: IMATION SUPPORT FOR MACINTOSH Level of support for Mac models Table 4: Imation support for specific Mac models Boot Camp Support 5.1 Support Alternate Mac Model Additional notes level Software Reboot version Method* • MacBook Pro (Retina, Mid Level 2 5.1.5621...

  • Page 34: Moving Between Mac Models

    APPENDIX 1: IMATION SUPPORT FOR MACINTOSH Moving between Mac models Table 4: Imation support for specific Mac models Boot Camp Support 5.1 Support Alternate Mac Model Additional notes level Software Reboot version Method* MacBook Air (13-inch, Mid Level 1 5.1.5621...
  • Page 35 APPENDIX 1: IMATION SUPPORT FOR MACINTOSH Installing Boot Camp support drivers For a list of Boot Camp version requirements by Mac model, see “Level of support for Mac models” on page 30, or http://support.apple.com/kb/HT5634. Installing Boot Camp 5.1 Support Software is a two-step process.
  • Page 36 APPENDIX 1: IMATION SUPPORT FOR MACINTOSH Installing Boot Camp support drivers In the Workspace Preboot environment, if your Mac model requires you to use the alternate reboot method (see Table 4 on page 30), click Options and click to clear the...

  • Page 37: Downloading Boot Camp Support Software

    APPENDIX 1: IMATION SUPPORT FOR MACINTOSH Downloading Boot Camp Support Software Important: Do not click the Cancel button in any of the installer dialog boxes. Installation may take a few minutes. Do not stop the installation process. When the installation is complete, click Finish.
  • Page 38 APPENDIX 1: IMATION SUPPORT FOR MACINTOSH Downloading Boot Camp Support Software Apple recommends that you download the software files to a USB flash drive formatted with the FAT file system. After downloading, you can install Boot Camp Support Software in Windows To Go.

  • Page 39: Appendix 2: Admin Users

    Insert the W700 device into the USB port of the host computer. USB 3.0 port is preferred but USB 2.0 is also supported. Open a file manager, double-click the “IronKey.exe” file from the IronKey Workspace drive. IronKey Workspace W700 User Guide...
  • Page 40 Click the Lock button and shut down the host operating system. The device is now ready to boot into Windows To Go. Follow the procedure “Starting Windows 8.1 from the W700 device” on page 23. IronKey Workspace W700 User Guide...

  • Page 41: Managing My Online Account (Managed Devices Only)

    IronKey Enterprise Server Admin Guide. To log on to your online account In IronKey Control Panel, click the Settings button on the menu bar. Click Account in the left sidebar, and then click Manage Account Settings. IronKey Workspace W700 User Guide...
  • Page 42 Log on to your online account in IronKey Control Panel. Click the My IronKeys tab, and then click the Edit button beside the device whose nickname you want to change. Type a new nickname in the box and click the Save button. IronKey Workspace W700 User Guide...
  • Page 43 Secret Question that you answered during the setup of your online account. You can Answers also edit time zone data. Update Profile Click Update Profile, and then click the Edit button to change your profile information. information IronKey Workspace W700 User Guide...

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