Page 1 PRINT OPERATION GUIDE ECOSYS P2040dn ECOSYS P2040dw...
Page 2 Please read this Operation Guide before using the machine. To maintain quality, we recommend using genuine Kyocera toner containers, which must pass numerous quality inspections.
Page 3: Table Of Contents
Contents Preface ............................. i Contents ..........................ii Machine Features ........................vi Guides Provided with the Machine ..................viii About the Operation Guide (this Guide) ................ix Structure of the guide ....................ix Conventions Used in This Guide..................x Menu Map ..........................xii Legal and Safety Information ..............
Page 4 Network Setup ......................... 2-17 Configuring the Wired Network ................2-17 Configuring the Wireless Network ................2-19 Setting Wi-Fi Direct ....................2-24 Energy Saver function ....................2-27 Auto Sleep ....................... 2-27 Sleep Level Set....................... 2-28 Power Off Rule (models for Europe) ............... 2-29 Quiet Mode ........................
Page 5 Quick View State ..................... 4-17 Printing Progress Tab ..................... 4-18 Paper Tray Status Tab .................... 4-18 Toner Status Tab ....................4-18 Alert Tab ........................4-19 Status Monitor Context Menu .................. 4-19 Status Monitor Notification Settings ................ 4-20 Configuration Tool ......................4-21 Accessing the Configuration Tool ................
Page 6 Editing an Account ....................7-13 Deleting an Account ....................7-14 Job Accounting for Printing ..................7-15 Configuring Job Accounting ..................7-17 Counting the Number of Pages Printed ..............7-17 Print Accounting Report ..................7-17 Using Job Accounting ....................7-19 Login/Logout ......................7-19 Apply Limit .......................
Page 7: Machine Features
> Machine Features Machine Features The machine is equipped with many useful functions. Here are some examples. Save energy and cost Save energy as needed Use less toner for printing Reduce paper use (Energy Saver function) (EcoPrint) (Paper Saving Printing) The machine is equipped with Energy You can save toner consumption with this You can print originals on both sides of...
Page 8 > Machine Features Use functions more efficiently Make the machine quiet Install the machine without concerning Use USB memory (Quiet Mode) the network cables (Wireless Network) (USB Memory) You can make the machine quiet by If there is a wireless LAN environment, it It is useful when you need to print reducing its running noise.
Page 9: Guides Provided With The Machine
Explains how to print PDF files without launching Adobe Acrobat or Reader. Monitor the machine KYOCERA Net Viewer User Guide and printers on the Explains how to monitor your network printing system (the machine) with KYOCERA Net network Viewer. PRESCRIBE Commands Command Reference Describes the native printer language (PRESCRIBE commands).
Page 10: About The Operation Guide (This Guide)
> About the Operation Guide (this Guide) About the Operation Guide (this Guide) Structure of the guide The Operation Guide contains the following chapters. Chapter Contents Legal and Safety Information Provides precautions regarding use of the machine and trademark information. Installing and Setting up the Explains part names, cable connections, installation of the software, login, logout, and Machine...
Page 11: Conventions Used In This Guide
> About the Operation Guide (this Guide) Conventions Used in This Guide Adobe Reader XI is used as an example in the explanations below. Click an item in the Table of Click to move from the current page to the previously Contents to jump to the displayed page.
Page 12 > About the Operation Guide (this Guide) Conventions used in procedures for operating the machine In this Operation Guide, continuous operation is as follows: Actual procedure Procedure indicated in this guide ► Select the [Menu] key. [Menu] key > [▲] [] key > [Device Common] > [ ] key ...
Page 13: Menu Map
> Menu Map Menu Map This is a list of menus displayed on the message display. Depending on the settings, some menus may not be displayed. Some menu names may differ from their reference titles. Report Print Print Menu Map (page 6-4) Print Status Page...
Page 14 > Menu Map Print Settings Paper Source (page 6-8) Auto Cass.Change (page 6-8) MP Tray Priority (page 6-8) Paper Feed Mode (page 6-8) Duplex (page 6-8) Override A4/LT (page 6-8) Emulation Error Report (page 6-8) Print Quality KIR Mode (page 6-9) EcoPrint Mode (page...
Page 15 > Menu Map Wired Network TCP/IP DHCP (page 6-11) Auto-IP (page 6-11) IP Address (page 6-11) Subnet Mask (page 6-11) Gateway (page 6-11) TCP/IP (IPv6) RA(Stateless) (page 6-12) DHCPv6 (page 6-12) LAN Interface (page 6-12) Restart Network (page 6-12) Network Settings Communication (page 6-13)
Page 16 > Menu Map Device Common Message Language (page 6-17) Date Setting Date (Year/Mon/Day) (page 6-17) Time (Hour:Min:Sec) (page 6-17) Date Format (page 6-17) Time Zone (page 6-17) Summer Time (page 6-17) Buzzer Key Confirmation (page 6-18) Job End (page 6-18) Ready (page 6-18)
Page 17 > Menu Map User/Job Account User Login Set. Login Type (page 7-3) Key Login (page 7-4) Job Accounting (page 7-7) AccountingAccess (page 7-8) Select Account Counter (page 7-17) Restriction (page 7-11) Maximum Output (page 7-11) Reset Counter (page 7-17) Add Account (page 7-9) Delete Account...
Page 18: Legal And Safety Information
Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. Notice ................................. 1-2 Safety Conventions in This Guide ......................1-2 Environment ............................. 1-3 Precautions for Use ..........................1-4 Laser Safety (Europe) ..........................1-5 SAFETY OF LASER BEAM (USA) ......................
Page 19: Notice
Legal and Safety Information > Notice Notice Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.
Page 20: Environment
Legal and Safety Information > Notice Environment The service environmental conditions are as follows: Temperature 50 to 90.5°F (10 to 32.5°C) Humidity 10 to 80% Avoid the following locations when selecting a site for the machine. • Avoid locations near a window or with exposure to direct sunlight. •...
Page 21: Precautions For Use
Legal and Safety Information > Notice Precautions for Use Cautions when handling consumables CAUTION Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns. Keep parts which contain toner out of the reach of children. If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes and skin.
Page 22: Laser Safety (Europe)
Legal and Safety Information > Notice Laser Safety (Europe) Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.
Page 23: Safety Of Laser Beam (Usa)
Legal and Safety Information > Notice SAFETY OF LASER BEAM (USA) 1. Safety of laser beam This machine has been certified by the manufacturer to Class 1 level under the radiation performance standards established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is safe to use during normal operation and maintenance.
Page 24: Safety Instructions Regarding The Disconnection Of Power
Legal and Safety Information > Notice Safety Instructions Regarding the Disconnection of Power Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l'appareil hors tension.
Page 25: Ek1-Itb 2000
Legal and Safety Information > Notice EK1-ITB 2000 Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen. Um störende Reflexionen am Bildschirmarbeitsplatz zu vermeiden, darf dieses Produkt nicht im unmittelbaren Gesichtsfeld platziert werden. Wireless Connection (Mexico only) The operation of this equipment is subject to the following two conditions: (1) it is possible that this equipment or device may not cause harmful interference, and (2) this equipment or device must accept any interference, including interference that may cause undesired operation.
Page 26: Limited Use Of This Product (If Equipped)
Legal and Safety Information > Notice Illegal Intrusion A third party with malicious intent may gain unauthorized access to personal or company networks and conduct the following illegal actions. • Extracting personal and confidential information (information leak) • Entering into communication while impersonating a specific person and distributing unauthorized information (spoofing) •...
Page 27: Legal Information
Legal and Safety Information > Notice Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of KYOCERA Document Solutions Inc. is prohibited. Regarding Trade Names • PRESCRIBE and ECOSYS are registered trademark of Kyocera Corporation.
Page 28 Legal and Safety Information > Notice GPL/LGPL This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/lgpl.html) software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it under the terms of GPL/LGPL. For further information including availability of the source code, visit http://www.kyoceradocumentsolutions.com/gpl/.
Page 29 Legal and Safety Information > Notice 1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
Page 30 Legal and Safety Information > Notice 10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written consent of Monotype Imaging. 11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate.
Page 31: Energy Saving Control Function
Legal and Safety Information > Notice Energy Saving Control Function The device comes equipped with a Sleep where printer functions remain in a waiting state but power consumption is reduced to a minimum after a certain amount of time elapses since the device was last used. If the machine is not used while in sleep mode, the power automatically turns off.
Page 32: Installing And Setting Up The Machine
Installing and Setting up the Machine This chapter provides information for the administrator of this machine, such as part names, cable connection, and software installation. Part Names (Machine Exterior) .......................... 2-2 Part Names (Connectors/Interior) ........................2-3 Part Names (With Optional Equipments Attached) .................... 2-5 Connecting the Machine and Other Devices .....................
Page 33: Part Names (Machine Exterior)
Installing and Setting up the Machine > Part Names (Machine Exterior) Part Names (Machine Exterior) 1 Top Tray 5 Front Cover Open Button 2 Paper Stopper 6 Operation Panel 3 Cassette 1 7 Rear Cover 4 Power Switch 8 Anti-theft Lock Slot...
Page 34: Part Names (Connectors/Interior)
Installing and Setting up the Machine > Part Names (Connectors/Interior) Part Names (Connectors/Interior) 1 USB Interface Connector 6 USB Memory Slot 2 Network Interface Connector 7 Multipurpose Tray 3 Feed Cover 8 Tray Extension 4 Paper Length Guide 9 Paper Width Guides 5 Paper Width Guides 10 Fuser Cover...
Page 35 Installing and Setting up the Machine > Part Names (Connectors/Interior) 11 Toner Container Release Button 12 Toner Container...
Page 36: Part Names (With Optional Equipments Attached)
Installing and Setting up the Machine > Part Names (With Optional Equipments Attached) Part Names (With Optional Equipments Attached) 1 Cassette 2 2 Cassette 3 Optional Equipment (page 9-2)
Page 37: Connecting The Machine And Other Devices
Installing and Setting up the Machine > Connecting the Machine and Other Devices Connecting the Machine and Other Devices Prepare the cables necessary to suit the environment and purpose of the machine use. When Connecting the Machine to the PC via USB When Connecting the Machine to the PC or Tablet by network cable, Wi-Fi, or Wi-Fi direct Network cable connection...
Page 38: Connecting Cables
Installing and Setting up the Machine > Connecting Cables Connecting Cables Connecting LAN Cable IMPORTANT Make sure that the power to the machine is turned off. Power Off (page 2-9) Connect the cable to the machine. Connect the LAN cable to the network interface connector. Connect the other end of the cable to the hub or the PC.
Page 39: Connecting Usb Cable
Installing and Setting up the Machine > Connecting Cables Connecting USB Cable IMPORTANT Make sure that the power to the machine is turned off. Power Off (page 2-9) Connect the cable to the machine. Connect the USB cable to the USB interface connector. Connect the other end of the cable to the PC.
Page 40: Power On/Off
Installing and Setting up the Machine > Power On/Off Power On/Off Power On Turn the power switch on. Power Off Turn the power switch off. The confirmation message for power supply off is displayed. It takes about 3 minutes for power off. CAUTION If this machine will be left unused for an extended period (e.g.
Page 41: Using The Operation Panel
Installing and Setting up the Machine > Using the Operation Panel Using the Operation Panel Operation Panel Keys 2, 3 1 [Menu] key: Displays the Menu screen. 2 Arrow keys: Increments or decrements numbers, or selects menu in the message display. When a specific error occurs, select the [►] ( ) key to show the Help screen.
Page 42: Operation Method
Installing and Setting up the Machine > Using the Operation Panel Operation Method Displaying the Menus and Configuring Settings Select the [Menu] key to display the setting menus. Select the [▲] key, [▼] key, [◄] key, [►] key, or [OK] key to select a menu, and perform settings.
Page 43: Selecting A Menu
Installing and Setting up the Machine > Using the Operation Panel Selecting a Menu The setting menu is hierarchical. Select the [▲] or [▼] key to display the desired menu. • If the selected menu has a sub-menu, ">" is displayed after the menu. Paper Settings >...
Page 44: Login/Logout
Installing and Setting up the Machine > Login/Logout Login/Logout If you are setting a function that requires administrator rights, you must enter your administrator ID and administrator password. NOTE The factory default administrator ID and administrator password are set as shown below. Administrator ID: 4000 Administrator Password:...
Page 45: Logout
Installing and Setting up the Machine > Login/Logout Logout Select the [Logout] key to exit the setting menu screen and log out. You will return to the normal screen. Users are automatically logged out in the following circumstances: • When the machine enters the sleep state. •...
Page 46: Default Settings Of The Machine
Installing and Setting up the Machine > Default Settings of the Machine Default Settings of the Machine Before using this machine, configure such settings as date and time, network configuration, and energy saving functions as needed. NOTE The default settings of the machine can be changed in System Menu. For settings that are configurable from System Menu, refer to the following: Setup and Registration (System Menu) (page 6-1) Setting Date and Time...
Page 47 Installing and Setting up the Machine > Default Settings of the Machine Configure the settings. [▲] [▼] key > [Time Zone] > [OK] key > Select the time zone > [OK] key > [▲] [▼] key > [Date (Year/Mon/Day)] > [OK] key > Set the date > [OK] key > [▲] [▼] key > [Time (Hour:Min:Sec)] >...
Page 48: Network Setup
Installing and Setting up the Machine > Network Setup Network Setup Configuring the Wired Network The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4), TCP/IP (IPv6), NetBEUI, and IPSec. It enables network printing on the Windows, Macintosh, UNIX and other platforms. Set up TCP/IP (IPv4) to connect to the Windows network.
Page 49 Installing and Setting up the Machine > Network Setup 11Set the default gateway. NOTE You can set any value between 000 and 255. Select the [▲] or [▼] key to enter a number. Select the [◄] or [►] key to move the cursor left or right. 12Select the [OK] key.
Page 50: Configuring The Wireless Network
Installing and Setting up the Machine > Network Setup Configuring the Wireless Network When the wireless network function is available on the machine and the connection settings are configured, it is possible to print in a wireless network (wireless LAN) environment. The configuration methods are as follows: Configuration Method Description Reference Page...
Page 51 Installing and Setting up the Machine > Network Setup Insert the DVD. NOTE • Installation on Windows must be done by a user logged on with administrator privileges. • If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel]. •...
Page 52 Installing and Setting up the Machine > Network Setup [Easy setup] > [Next] The machine is detected. NOTE • Only one machine can be searched using Wi-Fi Setup Tool. It may take times to search the machine. • If the machine is not detected, select [Advanced setup] > [Next]. Select [Express] or [Custom] as device discovery method and specify the IP address or host name to search the machine.
Page 53 Installing and Setting up the Machine > Network Setup Configure the settings. [▲] [] key > [On] > [OK] key Restart the network. [Menu] key > [▲] [▼] key > [Wi-Fi Settings] > [►] key > [▲] [▼] key > [Restart Network] > [OK] key >...
Page 54 Installing and Setting up the Machine > Network Setup Configure the settings. [Do not use automatic configuration] > [Next] > [Next] [Wi-Fi Direct] > [Next] > [Next] [Advanced setup] > [Next] Select [Express] or [Custom] as device discovery method and specify the IP address or host name to search the machine.
Page 55: Setting Wi-Fi Direct
Installing and Setting up the Machine > Network Setup Setting Wi-Fi Direct When the wireless network function is available on the machine, setting Wi-Fi Direct enables you to print from the Wi-Fi Direct environment. The configuration methods are as follows: Configuring the Connection from the Operation Panel on This Machine Connecting to Computers or Handheld Devices that Support Wi-Fi Direct Display the screen.
Page 56 Installing and Setting up the Machine > Network Setup Connecting to Computers or Handheld Devices Unsupported Wi-Fi Direct Here, we'll explain the procedures for connecting to iOS handheld devices. Display the screen. [Menu] key > [▲] [▼] key > [Wi-Fi Direct Set] > [►] key Enter the administrator ID and select the [OK] key.
Page 57 Installing and Setting up the Machine > Network Setup Configuring the Connection by Using Push Button When your computer or handheld device does not support Wi-Fi Direct but supports WPS, you can configure the network using push button. Display the screen. [Menu] key >...
Page 58: Energy Saver Function
Installing and Setting up the Machine > Energy Saver function Energy Saver function If a certain period of time elapses after the machine is last used, the machine automatically enters sleep mode, which minimizes power consumption. If the machine is not used while in sleep mode, the power automatically turns off. Auto Sleep Auto Sleep automatically switches the machine into Sleep if left idle for a preset time.
Page 59: Sleep Level Set
Installing and Setting up the Machine > Energy Saver function Set the Sleep time. Enter the Sleep time. NOTE You can set any value below. • For Europe: 1 to 120 minutes (1 minute increments) • Except for Europe: 1 to 240 minutes Select the [▲] or [▼] key to enter a number.
Page 60: Power Off Rule (Models For Europe)
Installing and Setting up the Machine > Energy Saver function Select the Sleep level. [▲] [] key > [Quick Recovery] or [Energy Saver] > [OK] key When [Energy Saver] is set, next go on to set whether or not to use Energy Saver mode for each function.
Page 61: Quiet Mode
Installing and Setting up the Machine > Quiet Mode Quiet Mode Lower print speed for quiet processing. Select this mode when the running noise is uncomfortable. When the [Quiet Mode] key is selected, the [Quiet Mode] key blinks and Quiet Mode is enabled. [Quiet Mode] key NOTE The processing speed will be slower than normal when in Quiet Mode.
Page 62: Installing Software
This is a utility that enables monitoring of the machine on the network. Status Monitor This is a utility that monitors the printer status and provides an ongoing reporting function. KYOCERA Net Direct Print This makes it possible to print a PDF file without starting Adobe Acrobat/ Reader. FONTS These are display fonts that enable the machine's built-in fonts to be used in a software application.
Page 63: Installing Software In Windows
Installing and Setting up the Machine > Installing Software Installing Software in Windows Express Install The following procedure is an example for installing the software in Windows 8.1 using [Express Install]. For details on Custom Installation, refer to the following: Custom Install (page 2-34) Insert the DVD.
Page 64 Installing and Setting up the Machine > Installing Software Install the software. You can also select [Use host name for port name] and set to use the host name of the standard TCP/IP port. (A USB connection cannot be used.) IMPORTANT If Wi-Fi or Wi-Fi Direct is enabled, be sure to specify the IP address for the port name.
Page 65 Installing and Setting up the Machine > Installing Software Finish the installation. When "Your software is ready to use" appears, you can use the software. To print a test page, click the "Print a test page" checkbox and select the machine. Click [Finish] to exit the wizard.
Page 66 Installing and Setting up the Machine > Installing Software Display the screen. 1 Click [View License Agreement] and read the License Agreement. 2 Click [Accept]. Select [Custom Install]. Install the software. Select the device to be installed. IMPORTANT If Wi-Fi or Wi-Fi Direct is enabled, be sure to specify the IP address for the port name.
Page 67 Installing and Setting up the Machine > Installing Software Select the driver to be installed. Click [Utility] tab and select the utility to be installed. Click [Install]. 2-36...
Page 68 Installing and Setting up the Machine > Installing Software NOTE To install Status Monitor on Windows versions preceding Windows 8, it is necessary to install Microsoft .NET Framework 4.0 beforehand. Finish the installation. When "Your software is ready to use" appears, you can use the software. To print a test page, click the "Print a test page"...
Page 69: Uninstalling The Software
Uninstallation on Windows must be done by a user logged on with administrator privileges. Display the screen. Click [Search] in charms, and enter "Uninstall Kyocera Product Library" in the search box. Select [Uninstall Kyocera Product Library] in the search list.
Page 70: Installing Software In Mac Computer
Insert the DVD. Double-click the [Kyocera] icon. Display the screen. Double-click [Kyocera OS X x.x] depending on your Mac OS version. Install the Printer Driver. Install the printer driver as directed by the instructions in the installation software. This completes the printer driver installation.
Page 71 Installing and Setting up the Machine > Installing Software Configure the printer. Open System Preferences and add the printer. Select [Default] and click the item that appears in "Name" and then select the driver in "Use". NOTE When using an IP connection, click the IP icon for an IP connection and then enter the host name or IP address.
Page 72: Checking The Counter
Installing and Setting up the Machine > Checking the Counter Checking the Counter Check the number of sheets printed. Display the screen. [Menu] key > [▲] [] key > [Counter] > [►] key Check the counter. Select the item you want to check. 2-41...
Page 73: Additional Preparations For The Administrator
Installing and Setting up the Machine > Additional Preparations for the Administrator Additional Preparations for the Administrator In addition to the information provided in this chapter, the administrator of this machine should check the following, and configure the settings as needed. Strengthening the Security One user with administrator rights has been pre-registered in the machine.
Page 74: Command Center Rx
Installing and Setting up the Machine > Command Center RX Command Center RX If the machine is connected to the network, you can configure various settings using Command Center RX. This section explains how to access Command Center RX, and how to change security settings and the host name. Command Center RX User Guide NOTE To fully access the features of the Command Center RX pages, enter the User Name and Password and click [Login].
Page 75: Accessing Command Center Rx
Installing and Setting up the Machine > Command Center RX Accessing Command Center RX Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Print the status page to check the machine's IP address and the host name. [Menu] key >...
Page 76: Changing Security Settings
Installing and Setting up the Machine > Command Center RX Changing Security Settings Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Print the status page to check the machine's IP address and the host name. [Menu] key >...
Page 77 Installing and Setting up the Machine > Command Center RX Configure the Security Settings. From the [Security Settings] menu, select the setting you want to configure. NOTE For details on settings related to certificates, refer to the following: Command Center RX User Guide 2-46...
Page 78: Changing Device Information
Installing and Setting up the Machine > Command Center RX Changing Device Information Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Print the status page to check the machine's IP address and the host name. [Menu] key >...
Page 79 Installing and Setting up the Machine > Command Center RX Specify the host name. Enter the device information, and then click [Submit]. IMPORTANT After changing the setting, restart the network or turn the machine OFF and then ON. To restart the network, click [Reset] in the [Management Settings] menu, and then click [Restart Network] in "Restart".
Page 80: E-Mail Settings
Installing and Setting up the Machine > Command Center RX E-mail Settings By configuring the SMTP settings, it is possible to send E-mail notices when jobs have been completed. To use this function, this machine must be connected to a mail server using the SMTP protocol. In addition, configure the following.
Page 81 Installing and Setting up the Machine > Command Center RX From the [Network Settings] menu, click [Protocol]. Configure the settings. Set "SMTP (E-mail TX)" to [On] in the "Send Protocols". 2-50...
Page 82 Installing and Setting up the Machine > Command Center RX Display the screen. Display the E-mail Settings screen. From the [Function Settings] menu, click [E-mail]. Configure the settings. Enter "SMTP" and "E-mail Send Settings" items. Setting Description SMTP Set to send e-mail from the machine. SMTP Protocol Displays the SMTP protocol settings.
Page 83 Installing and Setting up the Machine > Command Center RX Setting Description POP3 POP3 Protocol You don't need to set the following items when you only enable the function of sending e-mail from the machine. Set Check Interval the following items if you want to enable the function of receiving e-mail on the machine.
Page 84: Preparation Before Use
Preparation before Use This chapter explains the following operations. Loading Paper ..............................3-2 Precaution for Loading Paper ........................3-2 Selecting the Paper Feeder Units ......................3-3 Loading in the Cassettes ......................... 3-4 Precautions for Outputting Paper ........................3-7 Paper Stopper ............................3-7...
Page 85: Loading Paper
Preparation before Use > Loading Paper Loading Paper Load paper in the cassettes. Precaution for Loading Paper When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps. Fan the paper, then tap it on a level surface. In addition, note the following points.
Page 86: Selecting The Paper Feeder Units
Preparation before Use > Loading Paper Selecting the Paper Feeder Units Select the paper feeder units according to the size and type of paper. Name Paper Size Paper Type Capacity Page Cassette 1 A4, B5, A5-R, A5, A6, Legal, Plain, Preprinted, Bond, Recycled, 250 sheets page 3-4 Oficio II, Letter, Executive,...
Page 87: Loading In The Cassettes
Preparation before Use > Loading Paper Loading in the Cassettes Load paper in the cassettes. The procedures here represent the cassette 1. Pull the Cassette completely out of the machine. NOTE If the bottom plate is up, press the bottom plate down until it locks. Adjust the paper length guide to the paper size required.
Page 88 Preparation before Use > Loading Paper When using Folio, Oficio II or Legal Adjust the position of the paper width guides located on the left and right sides of the Cassette. Load paper.
Page 89 Preparation before Use > Loading Paper IMPORTANT • Load the paper with the print side facing down. • After removing new paper from its packaging, fan the paper before loading it in the multipurpose tray. Precaution for Loading Paper (page 3-2) •...
Page 90: Precautions For Outputting Paper
Preparation before Use > Precautions for Outputting Paper Precautions for Outputting Paper Paper Stopper When using paper A4/letter or larger, open the paper stopper shown in the figure.
Page 91: Printing From Pc
Printing from PC This chapter explains the following topics: Printer Driver Properties Screen ........................4-2 Displaying the Printer Driver Help ......................4-3 Changing the Default Printer Driver Settings (Windows 8.1) ..............4-3 Printing from PC ..............................4-4 Printing on Standard Sized Paper ......................4-4 Printing on Non-standard Sized Paper ....................
Page 92: Printer Driver Properties Screen
Printing from PC > Printer Driver Properties Screen Printer Driver Properties Screen The printer driver Properties screen allows you to configure a variety of print-related settings. Printer Driver User Guide Description [Quick Print] tab Provides icons that can be used to easily configure frequently used functions. Each time you click an icon, it changes to an image resembling the print results and applies the settings.
Page 93: Displaying The Printer Driver Help
Printing from PC > Printer Driver Properties Screen Displaying the Printer Driver Help The printer driver includes Help. To learn about print settings, open the printer driver print settings screen and display Help as explained below. 1 Click the [?] button in the upper right corner of the screen.
Page 94: Printing From Pc
Printing from PC > Printing from PC Printing from PC This section provides the printing method using the KX DRIVER. NOTE • To print the document from applications, install the printer driver on your computer from the supplied DVD (Product Library). •...
Page 95 Printing from PC > Printing from PC Select the [Basic] tab. Click "Print size" menu and select the paper size to use for printing. To load the paper of size that is not included in print sizes of the machine such as cardstock or envelopes, the paper size needs to be registered.
Page 96: Printing On Non-Standard Sized Paper
Printing from PC > Printing from PC Printing on Non-standard Sized Paper If you loaded a paper size that is not included in the print sizes of the machine, register the paper size in the [Basic] tab of the print settings screen of the printer driver. The registered size can be selected from the "Print size"...
Page 97 Printing from PC > Printing from PC Enter the paper size. Enter the name of the paper. Click the [Save] button. Click the [OK] button. Click the [OK] button. Display the print settings screen. Click [File] and select [Print] in the application. Select the paper size and type of non-standard size paper.
Page 98 Printing from PC > Printing from PC Click "Print size" menu and select the paper size registered in step 2. To print on the special paper such as thick paper or transparency, click "Media type" menu and select the media type. NOTE If you loaded a postcard or envelope, select [Cardstock] or [Envelope] in the "Media type"...
Page 99: Canceling Printing From A Computer
Printing from PC > Printing from PC Canceling Printing from a Computer To cancel a print job executed using the printer driver before the printer begins printing, do the following: NOTE When canceling printing from this machine, refer to the following: Canceling Jobs (page 5-5) Double-click the printer icon ( ) displayed on the taskbar at...
Page 100: Printing From The Handheld Device
Printing from PC > Printing from the Handheld Device Printing from the Handheld Device This machine supports the AirPrint, Google Cloud Print, Mopria and Wi-Fi Direct. According to the supported OS and application, you can print the job from any handheld device or computer without installing a printer driver.
Page 101: Printing Data Saved In The Printer
Printing from PC > Printing Data Saved in the Printer Printing Data Saved in the Printer You can save the print job into the Job Box of this device and print it as necessary. To use the Stored Job Box and the Quick Copy Box, an SD/SDHC memory card must be installed in the device.
Page 102: Printing Document From Quick Copy Box
Printing from PC > Printing Data Saved in the Printer Printing Document from Quick Copy Box Quick Copy feature facilitates additional prints of a document already printed. Activating Quick Copy and printing a document using the printer driver allow the print data to be stored in the Quick Copy Job Box. When additional copies are required, you can reprint the required number of copies from the operation panel.
Page 103: Printing Document From Proof And Hold Box
Printing from PC > Printing Data Saved in the Printer Printing Document from Proof and Hold Box The Proof and Hold feature produces only a single proof print of multiple-print job and holds printing of the remaining copies. Printing a multiple-print job in Proof and Hold using the printer driver allows only a single copy to be printed while maintaining the document data in the Job Box.
Page 104: Printing Documents From Private Print Box
Printing from PC > Printing Data Saved in the Printer Printing Documents from Private Print Box In Private Printing, you can specify that a job is not to be printed until you operate the machine. When sending the job from the application software, specify a 4-digit access code in the printer driver. The job is released for printing by entering the access code on the operation panel, ensuring confidentiality of the print job.
Page 105: Printing Document From Stored Job Box
Printing from PC > Printing Data Saved in the Printer Printing Document from Stored Job Box In Stored Job, the print data sent from the application is saved to the machine. You can set up an access code as necessary. If you set up an access code, enter the access code when printing. Print data will be stored in the Stored Job Box after printing.
Page 106: Job Box Setting
Printing from PC > Job Box Setting Job Box Setting Configures settings for Job Box. Display the screen. [Menu] key > [▲] [] key > [Job Box] > [►] key > [▲] [] key > [Job Box Configuration] > [►] key Configure the settings.
Page 107: Monitoring The Printer Status (Status Monitor)
Printing from PC > Monitoring the Printer Status (Status Monitor) Monitoring the Printer Status (Status Monitor) The Status Monitor monitors the machine status and provides an ongoing reporting function. NOTE When you activate Status Monitor, check the status below. • KX DRIVER is installed. •...
Page 108: Printing Progress Tab
Printing from PC > Monitoring the Printer Status (Status Monitor) Printing Progress Tab The status of the print jobs is displayed. 1 Status icon 2 Job list Select a job on the job list and it can be canceled using the menu displayed with a right-click. Paper Tray Status Tab Information is displayed about the paper in the printer and about the amount of paper remaining.
Page 109: Alert Tab
Printing from PC > Monitoring the Printer Status (Status Monitor) Alert Tab If an error occurs, a notice is displayed using a 3D image and a message. Status Monitor Context Menu The following menu is displayed when the settings icon is clicked. •...
Page 110: Status Monitor Notification Settings
Printing from PC > Monitoring the Printer Status (Status Monitor) Status Monitor Notification Settings Click the setting icon to display valid events in the status monitor notification screen. Select whether notification is performed when an error in the event list occurs. Select Enable event notification.
Page 111: Configuration Tool
Printing from PC > Configuration Tool Configuration Tool You can use the Configuration Tool to check and change settings on the machine. Accessing the Configuration Tool Insert the DVD. NOTE • Installation on Windows must be done by a user logged on with administrator privileges. •...
Page 112: Exiting The Configuration Tool
Printing from PC > Configuration Tool Exiting the Configuration Tool Use either of the methods listed below to exit the Configuration Tool. • Exit using the Close button: Click in the top-right corner of the Configuration Tool window. • Exit using the OK or Cancel button: Clicking OK exits the Configuration Tool after applying the modified printer settings.
Page 113: Configuration Tool Settings Screen
Printing from PC > Configuration Tool Configuration Tool Settings Screen Device Defaults Settings Configure printer driver default settings and the energy save function of the machine. Item Description Print density Adjust print density. Value: Light, Medium light, Normal, Medium dark, Dark MP tray priority If paper is set in the multipurpose tray then it is possible for priority to be given to that multipurpose tray in the paper feed.
Page 114 Printing from PC > Configuration Tool Item Description Form feed timeout Receiving print data from the computer, the machine may sometimes wait if there is no information signaling that the last page does not have any more data to be printed. When the preset timeout passes, the machine automatically prints paper.
Page 115 Printing from PC > Configuration Tool Device Overview Display machine information. Item Description Model name Displays the machine's model name. System firmware Displays the version of the machine's system firmware. Engine firmware Displays the version of the machine's engine firmware. Serial number Displays the machine's serial number.
Page 116: Operation On The Machine
Operation on the Machine This chapter explains the following topics: Loading Paper in the Multipurpose Tray ......................5-2 Canceling Jobs ..............................5-5 Using Document Boxes ............................. 5-6 What is Job Box? ............................. 5-6 What is Removable Memory Box? ......................5-6 Operating using Removable USB Memory ......................
Page 117: Loading Paper In The Multipurpose Tray
Operation on the Machine > Loading Paper in the Multipurpose Tray Loading Paper in the Multipurpose Tray For details of the supported paper sizes, refer to the following: Choosing the Appropriate Paper (page 9-9) For the paper type setting, refer to the following: Type Adjust Setting (page 6-7) Be sure to use the multipurpose tray when you print on any special paper.
Page 118 Operation on the Machine > Loading Paper in the Multipurpose Tray Adjust the multipurpose tray size. Paper sizes are marked on the multipurpose tray. Load paper. Insert the paper along the paper width guides into the tray until it stops. After removing new paper from its packaging, fan the paper before loading it in the multipurpose tray.
Page 119 Operation on the Machine > Loading Paper in the Multipurpose Tray When you load envelopes or cardstock in the multipurpose tray Load the paper with the print side facing up. For the procedure for printing, refer to the following: Printer Driver User Guide Example: When printing the address.
Page 120: Canceling Jobs
Operation on the Machine > Canceling Jobs Canceling Jobs While the printer displays "Processing", select [Cancel] key. "?" appears on the message display followed by the job name currently in progress. Cancel a job. Select the job to cancel, and select the [OK] key. The job is canceled.
Page 121: Using Document Boxes
Operation on the Machine > Using Document Boxes Using Document Boxes The available Document Boxes are as follows: Job Box and Removable Memory Box. What is Job Box? Job Box is a generic name for the "Private Print/Stored Job Box" and "Quick Copy/Proof and Hold Box". These Job Boxes cannot be created or deleted by a user.
Page 122: Operating Using Removable Usb Memory
Operation on the Machine > Operating using Removable USB Memory Operating using Removable USB Memory Plugging USB memory directly into the machine enables you to quickly and easily print the files stored in the USB memory without having to use a computer. The following file types can be printed: •...
Page 123: Print A File List
Operation on the Machine > Operating using Removable USB Memory Print the document. [▲] [] key > [Print File] > [OK] key > [OK] key Select the document, and select the [OK] key. Select the [OK] key. Enter the print quantity, and select the [OK] key. You can select a number between 001 and 999 as the number of copies.
Page 124: Setup And Registration (System Menu)
Setup and Registration (System Menu) This chapter explains the following topics: System Menu ..............................6-2 Operation Method ............................ 6-2 Menu Settings ............................6-3 Report Print .............................. 6-4 Paper Settings ............................6-6 Print Settings ............................6-8 Wi-Fi Direct Set ............................6-10 Wi-Fi Settings ............................
Page 125: System Menu
Setup and Registration (System Menu) > System Menu System Menu Configure settings related to overall machine operation. Operation Method Select the [Menu] key to show the settings on the message display. Then, select from the settings displayed. Operation Method (page 2-11) NOTE In order to change settings that require administer privileges, you must log in with administrator privileges.
Page 126: Menu Settings
Setup and Registration (System Menu) > System Menu Menu Settings This section explains the functions that can be configured in Menu. To configure the settings, select the item in System Menu and select the setting item. For details on each function, see the table below. Item Description Reference Page...
Page 127: Report Print
Setup and Registration (System Menu) > System Menu Item Description Reference Page Restart Printer Restart the machine without turning the power switch off. Use this to deal page 6-23 with any unstable operation by the machine. (Same as the computer restart.) Op functions You can use the optional applications installed on this machine.
Page 128 Setup and Registration (System Menu) > System Menu Item Description Print RAM Disk File List You can print a list of the files in the RAM disk. NOTE This setting is displayed when [RAM Disk Mode] is set to [On]. Print SD Card File List You can print a list of the files in the SD Card.
Page 129: Paper Settings
Setup and Registration (System Menu) > System Menu Paper Settings [Menu] key > [▲] [▼] key > [Paper Settings] > [►] key Configure settings for paper. Item Description MP Tray Size Select the paper size to be used in the multipurpose tray. Values: Envelope Monarch, Envelope #10, Envelope DL, Envelope C5, Executive, Letter, Legal, A4, B5, A5-R, A5, A6, B6, Envelope #9, Envelope #6, ISO B5, Custom, Hagaki (Cardstock), OufukuHagaki (Return postcard), Oficio II, 216 ×...
Page 130 Setup and Registration (System Menu) > System Menu Type Adjust Setting The following media type and paper weight combinations are available. Paper Weight Weight (g/m Paper Weight Weight (g/m Light Up to 59 g/m² Heavy 1 106 g/m² to 135 g/m² Normal 1 60 g/m²...
Page 131: Print Settings
Setup and Registration (System Menu) > System Menu Print Settings [Menu] key > [▲] [▼] key > [Print Settings] > [►] key Configure settings for printing. Item Description Paper Source Select the default paper source from Cassette 1 to 3 and multipurpose tray. Values: MP Tray, Cassette 1 (to3) NOTE [Cassette 2] to [Cassette 3] are shown when the optional paper feeder is installed.
Page 132 Setup and Registration (System Menu) > System Menu Item Description Print Quality Set the Print Quality. KIR Mode The machine is equipped with the smoothing function, which realizes an excellent printing of about 9600 dpi (600 dpi × 15 gradation) × 600 dpi. Value: Off, On EcoPrint Mode EcoPrint conserves toner when printing.
Page 133: Wi-Fi Direct Set
Setup and Registration (System Menu) > System Menu Wi-Fi Direct Set [Menu] key > [▲] [▼] key > [Wi-Fi Direct Set] > [►] key Set Wi-Fi Direct. NOTE This function is displayed when the wireless network function is available on the machine. Wi-Fi Direct Item Description...
Page 134 Setup and Registration (System Menu) > System Menu TCP/IP Item Description TCP/IP Select whether to use TCP/IP (IPv4) Protocol. Value: Off, On DHCP Select whether to use the DHCP (IPv4) server. Value: Off, On Auto-IP Select whether to use Auto-IP. Value: Off, On IP Address Set the IP address.
Page 135: Wired Network
Setup and Registration (System Menu) > System Menu TCP/IP (IPv6) Item Description TCP/IP (IPv6) Select whether to use TCP/IP (IPv6). Value: Off, On RA(Stateless) Select whether to use RA (Stateless). Value: Off, On NOTE This function is displayed when [TCP/IP (IPv6)] is set to [On]. DHCPv6 Select whether to use the DHCP (IPv6) server.
Page 136: Network Settings
Setup and Registration (System Menu) > System Menu Network Settings [Menu] key > [▲] [▼] key > [Network Settings] > [►] key Configure network settings. Item Description Communication Select the network to be used for the send function and the network authentication. Value: Wi-Fi, Wired Network SSL Server Select whether to use SSL.
Page 137 Setup and Registration (System Menu) > System Menu Item Description SNMP Select whether to communicate using SNMP. Value: Off, On Wi-Fi Direct Set whether to enable this function for each network. Value: Disable, Enable Wi-Fi NOTE Wired Network This function is displayed when [SNMP] is set to [On]. SMTP Select whether to send E-mail using SMTP.
Page 138 Setup and Registration (System Menu) > System Menu Item Description HTTP Select whether to communicate using HTTP. Value: Off, On Wi-Fi Direct Set whether to enable this function for each network. Value: Disable, Enable Wi-Fi NOTE Wired Network This function is displayed when [HTTP] is set to [On]. *2, *3 HTTPS Select whether to communicate using HTTPS.
Page 139 Setup and Registration (System Menu) > System Menu Item Description *2, *3 ThinPrint over SSL To use the Thin Print over SSL protocol, set [ThinPrint Over SSL] to [On]. Value: Off, On NOTE • This function is displayed when [ThinPrint] is set to [On]. •...
Page 140: Device Common
Setup and Registration (System Menu) > System Menu Device Common Configures overall machine operation. Message Language [Menu] key > [▲] [▼] key > [Device Common] > [►] key > [▲] [▼] key > [Message Language] > [OK] key Item Description Message Language Select the language displayed on the message display.
Page 141 Setup and Registration (System Menu) > System Menu Buzzer [Menu] key > [▲] [▼] key > [Device Common] > [►] key > [▲] [▼] key > [Buzzer] > [►] key Set options for buzzer sound during the machine operations. Item Description Key Confirmation Emit a sound when a key is selected on the operation panel.
Page 142 Setup and Registration (System Menu) > System Menu Error Handling [Menu] key > [▲] [▼] key > [Device Common] > [►] key > [▲] [▼] key > [Error Handling] > [►] key Select whether to cancel or continue the job when error has occurred. Item Description Duplex...
Page 143 Setup and Registration (System Menu) > System Menu Item Description Error Clear Timer If you select [On] for Auto Error Clear, set the amount of time to wait before automatically clearing errors. Value: 5 to 495 seconds (in 5 second increments) NOTE This function is displayed when [Auto Err.
Page 144 Setup and Registration (System Menu) > System Menu Power Off Timer (models for Europe) [Menu] key > [▲] [▼] key > [Device Common] > [►] key > [▲] [▼] key > [Power Off Timer] > [►] key Item Description Power Off Timer Select whether to turn off the power automatically after a period of inactivity.
Page 145: Security
Setup and Registration (System Menu) > System Menu Security The security functions can be set up to protect printer operation and the print data. I/F Block [Menu] key > [▲] [▼] key > [Security] > [►] key > [▲] [▼] key > [I/F Block] > [►] key This allows you to protect this machine by blocking the interface with external devices such as USB hosts.
Page 146: Administrator
Setup and Registration (System Menu) > System Menu Administrator [Menu] key > [▲] [▼] key > [Administrator] > [►] key The Administrator setting is a function that identifies a user who can use the printer and manage other users. Administrator settings (page 7-22) Adjust/Maintenance [Menu] key >...
Page 147: Wi-Fi Direct
Setup and Registration (System Menu) > System Menu Wi-Fi Direct [Menu] key > [▲] [▼] key > [Wi-Fi Direct] Information on the device that is connected by Wi-Fi Direct appears. NOTE This function is displayed when the wireless network function is available on the machine. Item Description Wi-Fi Direct...
Page 148: User Authentication And Accounting (User Login, Job Accounting)
User Authentication and Accounting (User Login, Job Accounting) This chapter explains the following topics: Overview of User Login Administration ......................7-2 Enabling User Login Administration ........................7-3 Key Login ..............................7-4 Using User Login Administration ........................7-5 Login/Logout ............................7-5 Overview of Job Accounting ..........................
Page 149: Overview Of User Login Administration
User Authentication and Accounting (User Login, Job Accounting) > Overview of User Login Administration Overview of User Login Administration User login administration specifies how the user access is administered on this machine. An ID card is used for machine login. NOTE To use user authentication, the Card Authentication Kit is required.
Page 150: Enabling User Login Administration
User Authentication and Accounting (User Login, Job Accounting) > Enabling User Login Administration Enabling User Login Administration NOTE This functions appears when the Card Authentication Kit is activated. Card Authentication Kit(B) "Card Authentication Kit" (page 9-2) Display the screen. [Menu] key > [▲] [▼] key > [User/Job Account] > [►] key Enter the administrator ID and select the [OK] key.
Page 151: Key Login
User Authentication and Accounting (User Login, Job Accounting) > Enabling User Login Administration Key Login Set whether or not login by arrow keys is allowed when user authentication is enabled. NOTE • This functions appears when the Card Authentication Kit is activated. Card Authentication Kit(B) "Card Authentication Kit"...
Page 152: Using User Login Administration
User Authentication and Accounting (User Login, Job Accounting) > Using User Login Administration Using User Login Administration This section explains procedures while setting job accounting. Login/Logout When User Login is enabled, the ID card authentication screen will appear each time the machine is used. Login Place the ID card on the ID card reader.
Page 153: Overview Of Job Accounting
User Authentication and Accounting (User Login, Job Accounting) > Overview of Job Accounting Overview of Job Accounting Job accounting manages the print count accumulated by individual accounts by assigning an ID to each account. Enable job Setting an Enter the assigned account Count the number of pages accounting.
Page 154: Enabling Job Accounting
User Authentication and Accounting (User Login, Job Accounting) > Enabling Job Accounting Enabling Job Accounting Display the screen. [Menu] key > [▲] [▼] key > [User/Job Account] > [►] key Enter the administrator ID and select the [OK] key. NOTE Enter an ID consisting of between 1 and 16 numbers.
Page 155: Job Accounting Access
User Authentication and Accounting (User Login, Job Accounting) > Enabling Job Accounting Job Accounting Access Display the screen. [Menu] key > [▲] [▼] key > [User/Job Account] > [►] key Enter the administrator ID and select the [OK] key. NOTE Enter an ID consisting of between 1 and 16 numbers.
Page 156: Job Accounting (Local)
User Authentication and Accounting (User Login, Job Accounting) > Job Accounting (Local) Job Accounting (Local) You can add, change and delete an account and set the restriction for each account. Adding an Account Up to 20 individual accounts can be added. NOTE Because account IDs are managed as numeric strings, "1"...
Page 157 User Authentication and Accounting (User Login, Job Accounting) > Job Accounting (Local) Enter the account ID. Enter the account name. NOTE You can set a number from 1 to 8 digits. Select the [▲] or [▼] key to enter a number. Select the [◄] or [►] key to move the cursor left or right.
Page 158: Restricting The Use Of The Machine
User Authentication and Accounting (User Login, Job Accounting) > Job Accounting (Local) Restricting the Use of the Machine This section explains how to restrict the use of the machine by account or the number of sheets available. Restriction Items Item Descriptions Restriction Limits the total number of sheets used for printing.
Page 159 User Authentication and Accounting (User Login, Job Accounting) > Job Accounting (Local) Configure the settings. Select the account you want to change and select the [OK] key. Select the [►] key. [▲] [▼] key > [Restriction] > [OK] key [▲] [▼] key > [Off], [Counter Limit] or [Reject Usage] > [OK] key When [Counter Limit] is selected, proceed to next step.
Page 160: Editing An Account
User Authentication and Accounting (User Login, Job Accounting) > Job Accounting (Local) Editing an Account This changes the registered account information. Display the screen. [Menu] key > [▲] [▼] key > [User/Job Account] > [►] key Enter the administrator ID and select the [OK] key. NOTE Enter an ID consisting of between 1 and 16 numbers.
Page 161: Deleting An Account
User Authentication and Accounting (User Login, Job Accounting) > Job Accounting (Local) Deleting an Account NOTE Because account IDs are managed as numeric strings, "1" and "001" are handled as different accounts. Also, once Job Accounting is enabled, no jobs are printed unless information is attached showing the accounts from which the jobs are being printed.
Page 162: Job Accounting For Printing
User Authentication and Accounting (User Login, Job Accounting) > Job Accounting (Local) Job Accounting for Printing The number of jobs to be printed from the computer can be managed by Job Accounting. Setting Printer Driver To manage the number of jobs to be printed from the PC on the network, you need configure the following settings by using the printer driver on the PC.
Page 163 User Authentication and Accounting (User Login, Job Accounting) > Job Accounting (Local) Click [OK]. NOTE For other settings of job accounting, refer to the following: Printer Driver User Guide 7-16...
Page 164: Configuring Job Accounting
User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting Configuring Job Accounting Counting the Number of Pages Printed Counts are classified into Total Job Accounting and Each Job Accounting. A new count can also be started after resetting the count data which was stored for a certain period of time.
Page 165 User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting Enter the administrator ID and select the [OK] key. NOTE Enter an ID consisting of between 1 and 16 numbers. Select the [▲] or [▼] key to enter a number. Select the [◄] or [►] key to move the cursor left or right.
Page 166: Using Job Accounting
User Authentication and Accounting (User Login, Job Accounting) > Using Job Accounting Using Job Accounting This section explains procedures while setting job accounting. Login/Logout If job accounting is enabled, an account ID entry screen appears each time you use this machine. Login When the screen for entry of account codes on the machine appears, perform the following.
Page 167: Apply Limit
User Authentication and Accounting (User Login, Job Accounting) > Using Job Accounting Apply Limit Use this to specify the action taken when a department exceeds its printing limits. [Menu] key > [▲] [▼] key > [User/Job Account] > [►] key > [▲] [▼] key > [Apply Limit] > [►] key For details on each function, see the table below.
Page 168: Unknown Id Job
User Authentication and Accounting (User Login, Job Accounting) > Unknown ID Job Unknown ID Job This specifies the behavior for handling the jobs sent with unknown or unsent login user names or User ID. If the User Login is set to invalid and Job Accounting is set to valid, follow the procedure when the Account ID is unknown. The setting items are as follows.
Page 169: Administrator Settings
User Authentication and Accounting (User Login, Job Accounting) > Administrator settings Administrator settings The Administrator setting is a function that identifies a user who can use the printer and manage other users. When using the Security and Job Accounting functions, the administrator ID and password set here are authenticated, and settings can be specified after they are properly authenticated.
Page 170: Troubleshooting
Troubleshooting This chapter explains the following topics: Regular Maintenance ............................8-2 Cleaning ..............................8-2 Cleaning the inside of the Machine ......................8-2 Toner Container Replacement ......................... 8-6 Loading Paper ............................8-9 Using the Maintenance Menu .......................... 8-10 Troubleshooting ..............................8-11 Solving Malfunctions ..........................
Page 171: Regular Maintenance
Troubleshooting > Regular Maintenance Regular Maintenance Cleaning Clean the machine regularly to ensure optimum printing quality. CAUTION For safety, always unplug the power cord before cleaning the machine. Cleaning the inside of the Machine To maintain optimum print quality, clean the interior of the machine each time you replace the toner container, and whenever vertical lines appear.
Page 172 Troubleshooting > Regular Maintenance Place the developer unit together with the toner container flat on a clean, level surface. IMPORTANT Do not place the developer unit together with the toner container on end. Remove the drum unit from the machine. IMPORTANT Do not touch the drum or subject the drum to shock.
Page 173 Troubleshooting > Regular Maintenance Use a clean, lint free cloth to clean dust and dirt away from the metal registration roller. On the drum unit, slide the main charger cleaner back and forth 2 or 3 times to clean the charger wire. IMPORTANT •...
Page 174 Troubleshooting > Regular Maintenance Return the developer unit together with the toner container to its position, aligning the guides at both ends with the slots in the machine. Close the front cover.
Page 175: Toner Container Replacement
NOTE • The average number of images that can be printed with the toner containers provided with the machine is 3,600 images. • To maintain quality, we recommend using genuine Kyocera toner containers, which must pass numerous quality inspections. CAUTION...
Page 176 Troubleshooting > Regular Maintenance Replacing the Toner Container Open the front cover. Unlock the toner container. Remove the toner container. Put used toner containers into the plastic waste bag.
Page 177 Troubleshooting > Regular Maintenance Remove the new toner container from the box. IMPORTANT Do not touch the points shown below. Shake the toner container. 5 ~ 6 5 ~ 6 Install the toner container.
Page 178: Loading Paper
Troubleshooting > Regular Maintenance Close the front cover. NOTE • If the front cover does not close, check that the new toner container is installed correctly. • Return the exhausted toner container to your dealer or service representative. The collected toner container will be recycled or disposed in accordance with the relevant regulations.
Page 179: Using The Maintenance Menu
Troubleshooting > Using the Maintenance Menu Using the Maintenance Menu You can use the [Maintenance Menu] to adjust the print position and maximize the print quality for the elevation of your location. Maintenance Menu User Guide Item Description Adjust print Printing start position Enter or select the top margin start position for printing.
Page 180: Troubleshooting
Troubleshooting > Troubleshooting Troubleshooting Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative. NOTE When contacting us, the serial number will be necessary.
Page 181 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Printouts are curled. ― Turn the paper over in the cassette, or page 3-2 turn the orientation 180 degrees around in which the paper is positioned. Is the paper damp? Replace the paper with new paper. page 3-2 I can't install the printer Are you trying to install the driver using...
Page 182: Printed Image Trouble
Troubleshooting > Troubleshooting Printed Image Trouble When the following printed image trouble occurs, implement appropriate procedures. Reference Symptom Checkpoints Corrective Actions Page Printed images are totally Is the paper damp? Replace the paper with new paper. page 3-2 too light. Have you changed the density? Select appropriate density level.
Page 183 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Printed images are skewed. Is the paper loaded correctly? Check the position of the paper width page 3-2 guides. Irregular horizontal lines ― Select the [Menu] key > [Adjust/Maintenance] ― appear in the image. >...
Page 184 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page The previous image remains ― Make sure the paper type setting is page 6-6 and lightly printed. correct for the paper being used. ― Select the [Menu] key > [Adjust/Maintenance] ― >...
Page 185: Responding To Messages
Troubleshooting > Troubleshooting Responding to Messages If the message display or the computer displays any of these messages, follow the corresponding procedure. NOTE When contacting us, the serial number will be necessary. To check the serial number, refer to the following: Checking the Equipment's Serial Number (page i) Reference Message...
Page 186 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Cannot connect to ― Set machine time to match the page 2-15 Authentication Server server's time. ― Check the connection status with ― the server. Cannot connect. ― This appears when the Wi-Fi or Wi- page 6-10 Fi Direct connection did not complete.
Page 187 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Enter Account ― An account code must be entered. ― This message is displayed if you try to print from the operation panel (e.g. printing a status page or using the Job Retention function) when the Job Accounting function is enabled.
Page 188 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page ID error ― The user ID entered for a private job page 4-14 is not correct. Check the user ID page 4-15 that you specified on the printer driver. Illegal Account ―...
Page 189 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Load Cassette # Is the paper of the selected size or Load paper and select the [GO] key page 6-8 type loaded in the cassettes or to print on the paper in the currently (paper size) multipurpose tray? selected paper source.
Page 190 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Paper jam ― If a paper jam occurs, the machine page 8-24 will stop and the location of the jam ##################### will be indicated on the screen. Leave the machine on and select [Help].
Page 191 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page SD card error. ― An error has occurred on the SD ― card. Job is canceled. Select [GO]. Press GO The possible error codes and their descriptions are as follows. 04: Insufficient space on the SD card to complete this operation.
Page 192 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Waste toner near full ― The waste toner container will soon ― be full. Contact your Service Representative. Wrong Account ― Displayed when an attempt is made page 7-9 to register an account in the Job Accounting menu by entering an account code that already exists.
Page 193: Clearing Paper Jams
Troubleshooting > Clearing Paper Jams Clearing Paper Jams If a paper jam occurs, the message display will display "Paper Jam." and the machine will stop. Refer to these procedures to remove the jammed paper. Jam Location Indicators 1 Shows the location of a paper jam. Paper jam Cassette 1 NOTE...
Page 194: Remove Any Jammed Paper In Cassette 1
Troubleshooting > Clearing Paper Jams Remove any jammed paper in Cassette 1 CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming. Pull Cassette 1 out toward you until it stops.
Page 195 Troubleshooting > Clearing Paper Jams Open the front cover. Close the front cover. 8-26...
Page 196: Remove Any Jammed Paper In Cassette 2
Troubleshooting > Clearing Paper Jams Remove any jammed paper in Cassette 2 CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming. Pull Cassette 2 out toward you until it stops.
Page 197 Troubleshooting > Clearing Paper Jams Open the front cover. Close the front cover. 8-28...
Page 198: Remove Any Jammed Paper In Cassette 3
Troubleshooting > Clearing Paper Jams Remove any jammed paper in Cassette 3 CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming. Pull Cassette 3 out toward you until it stops.
Page 199 Troubleshooting > Clearing Paper Jams Open the front cover. Close the front cover. 8-30...
Page 200: Remove Any Jammed Paper In The Multipurpose Tray
Troubleshooting > Clearing Paper Jams Remove any jammed paper in the Multipurpose Tray CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.
Page 201: Remove Any Jammed Paper In Front Cover
Troubleshooting > Clearing Paper Jams Remove any jammed paper in Front Cover CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming. Pull Cassette 1 out toward you until it stops.
Page 202 Troubleshooting > Clearing Paper Jams Open the front cover. Lift the developer unit together with the toner container out of the machine. IMPORTANT Do not touch the developer roller or subject the developer roller to shock. Print quality will be degraded. Place the developer unit together with the toner container flat on a clean, level surface.
Page 203 Troubleshooting > Clearing Paper Jams Remove the drum unit from the machine. IMPORTANT • The fuser unit inside the machine is hot. Do not touch it, as it may result in burn injury. • Do not touch the drum or subject the drum to shock. Print quality will be degraded if the drum is exposed to direct sunlight or intense light.
Page 204 Troubleshooting > Clearing Paper Jams Remove any jammed paper. Push Feed Cover back in. Return the drum unit to the original position. Return the developer unit together with the toner container to its position, aligning the guides at both ends with the slots in the machine.
Page 205 Troubleshooting > Clearing Paper Jams Close the front cover. 8-36...
Page 206: Remove Any Jammed Paper In Rear Cover
Troubleshooting > Clearing Paper Jams Remove any jammed paper in Rear Cover CAUTION The fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger of getting burned. Open Rear Cover. Remove any jammed paper. Open the feed cover (D).
Page 207 Troubleshooting > Clearing Paper Jams Remove any jammed paper. Pull Cassette 1 out toward you until it stops. Open Feed Cover. Remove any jammed paper. 8-38...
Page 208 Troubleshooting > Clearing Paper Jams Push Feed Cover back in. Push Cassette 1 back in. Push Rear Cover. Open the front cover. 8-39...
Page 209: Remove Any Jammed Paper In Duplex Unit
Troubleshooting > Clearing Paper Jams Close the front cover. Remove any jammed paper in Duplex Unit CAUTION The fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger of getting burned. Open Rear Cover. Remove any jammed paper.
Page 210 Troubleshooting > Clearing Paper Jams Push Rear Cover. Pull Cassette 1 out toward you until it stops. Open Feed Cover. Remove any jammed paper. 8-41...
Page 211 Troubleshooting > Clearing Paper Jams Push Feed Cover back in. Push Cassette 1 back in. Open the front cover. Close the front cover. 8-42...
Page 212: Appendix
Appendix This chapter explains the following topics: Optional Equipment ............................9-2 Overview of Optional Equipment ......................9-2 Optional Applications ..........................9-5 Starting Application Use ........................... 9-5 Checking Details of Application ....................... 9-6 Paper ................................. 9-8 Basic Paper Specifications ........................9-8 Choosing the Appropriate Paper ......................
Page 213: Optional Equipment
Appendix > Optional Equipment Optional Equipment Overview of Optional Equipment The following optional equipment is available for the machine. (1) PF-1100 (2) Card Authentication Kit (B) Software option (3) UG-33 (4) SD/SDHC Memory Card (1) PF-1100 "Paper Feeder" The paper feeder can be installed in the machine. Loading in the Cassettes (page 3-4) (2) Card Authentication Kit(B) "Card Authentication Kit"...
Page 214 Appendix > Optional Equipment (4) "SD/SDHC Memory Card" An SD/SDHC memory card is useful for storing fonts, macros, and overlays. The machine is equipped with a slot for an SDHC memory card with a maximum size of 32 GB, and an SD memory card with a maximum size of 2 GB. IMPORTANT Unencrypted data is saved on the SD/SDHC memory card.
Page 215 Appendix > Optional Equipment Replace the covers.
Page 216: Optional Applications
Appendix > Optional Equipment Optional Applications The applications listed below are installed on this machine. Application Card Authentication Kit ThinPrint Option This can be used on a trial basis for a limited time. NOTE • Restrictions such as the number of times the application can be used during the trial period differ depending on the application.
Page 217: Checking Details Of Application
Appendix > Optional Equipment Activate the application. Select [Details] of the application you will start using, and select the [►] key. [▲] [▼] key > [Official] > [OK] key > [OK] key To use the application as a trial, select [Trial] without entering the license key. Enter the license key >...
Page 218 Appendix > Optional Equipment Check details of application. Select [Details] of the application you will start using, and select the [►] key. You can view detailed information on the selected application. Select the [▲] key to view the next screen. Select the [▼] key to return to the previous screen. The table below lists the item you can view.
Page 219: Paper
Appendix > Paper Paper This section explains the paper sizes and types that can be used in the paper source. For details on the sizes, types, and number of sheets of paper that can be loaded in each paper tray, refer to the following: Specifications (page 9-16) Basic Paper Specifications...
Page 220: Choosing The Appropriate Paper
Appendix > Paper Choosing the Appropriate Paper This section describes guidelines for choosing paper. Condition Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or paper fiber lint, or that is especially delicate. Use of paper in any of these conditions will not only deliver poor copies but may also cause jams and shorten the useful life of the machine.
Page 221 Appendix > Paper Other Paper Specifications Porosity: The density of the paper fibers. Stiffness: Paper must be stiff enough or it may buckle in the machine, causing jams. Curl: Most paper naturally tends to curl after the package is opened. When paper passes through the fixing unit, it curls upward slightly.
Page 222 Appendix > Paper Paper Sizes that can be Used with This Machine Paper of the following sizes is supported by the machine. Measurements in the table take into account a ±0.7 mm dimensional accuracy for length and width. Corner angles must be 90°...
Page 223: Special Paper
Appendix > Paper Special Paper This section describes printing onto special paper and print media. Special Paper that can be Used with This Machine • Transparencies • Preprinted paper • Bond paper • Recycled paper • Vellum • Thin paper •...
Page 224 Appendix > Paper Label Be sure to feed labels from the multipurpose tray. For selecting labels, use extreme care so that the adhesive may not come in direct contact with any part of the machine and that the labels are not easily peeled from the carrier sheet. Adhesives that stick to the drum or rollers and peeled labels remaining in the machine may cause a failure.
Page 225 Appendix > Paper Hagaki (Cardstock) Burrs Burrs Before loading Hagaki (Cardstock) into the multipurpose tray, fan them and align the edges. If the Hagaki (Cardstock) paper is curled, straighten it before loading. Printing onto curled Hagaki (Cardstock) may cause jams. Use unfolded Oufuku hagaki (Return postcard) (available at post offices).
Page 226 Appendix > Paper Preprinted Paper Preprinted paper must conform to the specifications. Basic Paper Specifications (page 9-8) The colored ink must be able to withstand the heat of printing. It must be resistant to silicone oil as well. Do not use paper with a treated surface such as glossy paper used for calendars.
Page 227: Specifications
Memory 256 MB Interface USB Interface Connector: 1 (Hi-Speed USB) Network interface: 1 (10 BASE-T/100 BASE-TX/1000 BASE-T) USB Port: 1 (Hi-Speed USB) Wireless LAN support *1 Up to upper limit height line in the cassette. *2 Only ECOSYS P2040dw 9-16...
Page 228 Appendix > Specifications Item Description Operating Temperature 10 to 32.5°C/50 to 90.5°F Environment Humidity 10 to 80 % Altitude 3,500 m/11,482 ft maximum Brightness 1,500 lux maximum Dimension (W × D × H) 14.77" × 15.48" × 10.71" 375 × 393 × 272 mm Weight Approx.
Page 229: Printer Functions
Windows Server 2012/R2, Mac OS 10.5 or later Interface USB Interface Connector: 1 (Hi-Speed USB) Network interface: 1 (10 BASE-T/100 BASE-TX/1000 BASE-T) Wireless LAN support Page Description Language PRESCRIBE Emulations PCL6 (PCL-XL, PCL5c), KPDL3 (PostScript3 compatible), PDF, XPS, OpenXPS *1 Only ECOSYS P2040dw 9-18...
Page 230: Paper Feeder
Appendix > Specifications Paper Feeder Item Description Paper Supply Method Friction roller feeder (No. Sheets: 250, 80 g/m , 1 cassette) Paper Size A4, B5, A5-R, A5, A6, Letter, Legal, Folio, 216 × 340 mm, Statement, Executive, Oficio II, 16K, B5 (ISO), Custom (105 ×...
Page 231: Glossary
Appendix > Glossary Glossary Accessibility The machine is designed featuring good accessibility even for the elderly and those who are physically challenged or visually impaired. Apple Talk AppleTalk offers file sharing and printer sharing and it also enables you to utilize application software that is on another computer on the same AppleTalk network.
Page 232 The Job Box function stores print data on the printer and allows users to print single or multiple copies of the stored data later using the printer's operation panel. KPDL (Kyocera Page Description Language) Kyocera's PostScript page description language compatible with Adobe PostScript Level 3. 9-21...
Page 233 Appendix > Glossary Multipurpose (MP) Tray The paper supply tray on the front side of the machine. Use this tray instead of the cassettes when printing onto envelopes, Hagaki (Cardstock), transparencies, or labels. NetBEUI (NetBIOS Extended User Interface) An interface, developed by IBM in 1985, as an update from NetBIOS. It enables more advanced functions on smaller networks than other protocols such as TCP/IP, etc.
Page 234 Appendix > Glossary SMTP (Simple Mail Transfer Protocol) A protocol for E-mail transmission over the Internet or an intranet. It is used for transferring mail between mail servers as well as for sending mail from clients to their servers. Status Page The page lists machine conditions.
Page 235: Index
Index Date Setting Date 6-17 Date Format 6-17 Summer Time 6-17 Time 6-17 Accessibility 9-20 Time Zone 6-17 Adjustment/Maintenance 6-23 Default Gateway 9-20 Administrator 6-23 Settings 6-11 AirPrint 4-10 Device Common 6-17 Anti-theft Lock Slot Buzzer 6-18 AppleTalk 9-20 Date Setting 6-17 Auto Error Clear 6-19...
Page 236 GPL/LGPL 1-11 Limited Use of This Product Grayscale 9-21 Login 2-13 viii Guides Provided with the Machine Logout 2-14 Low Toner Alert 6-21 Network Settings 6-14 Help Screen 2-12 HTTP Network Settings 6-15 HTTPS Maintenance Menu 8-10 Network Settings 6-15 Management Media Type Setting Message Language...
Page 237 Paper Jams 8-24 Report Print Cassette 1 8-25 Print Fonts List Cassette 2 8-25, 8-29 Print Menu Map Cassette 3 8-29 Print RAM Disk File List Front Cover 8-32 Print SD Card File List Jam Location Indicators 8-24 Print Status Page Multipurpose Tray 8-31 Resolution...
Page 238 TCP/IP (IPv4) WSD-PRINT Settings 2-17 Network Settings 6-16 TCP/IP (IPv6) 9-21 Settings 6-12 ThinPrint Network Settings 6-15 ThinPrint Option ThinPrint over SSL Network Settings 6-16 TIFF/JPEG Size Default Time 6-17 Time Zone 6-17 Timer Auto Error Clear 6-19 Auto Panel Reset 6-19 Error Clear Timer 6-20...
Page 240 8F, No. 288 Nanjing Road West, Huangpu District, Phone: +1-305-421-6640 Shanghai,200003, China Fax: +1-305-421-6666 Phone: +86-21-5301-1777 Fax: +86-21-5302-8300 KYOCERA Document Solutions Canada , Ltd. KYOCERA Document Solutions 6120 Kestrel Rd., Mississauga, ON L5T 1S8, Canada (Thailand) Corp., Ltd. Phone: +1-905-670-4425...
Page 241 KYOCERA Document Solutions South Africa (Pty) Ltd. KYOCERA Document Solutions Espana, S.A. KYOCERA House, Hertford Office Park, Edificio Kyocera, Avda. de Manacor No.2, 90 Bekker Road (Cnr. Allandale), Midrand, South Africa 28290 Las Matas (Madrid), Spain Phone: +27-11-540-2600 Phone: +34-91-6318392...
Page 242 2017.2 2RYKDEN001...

This manual is also suitable for:

Ecosys p2040dn

Kyocera ECOSYS P2040dw Operation Manual

Machine Features

Guides Provided with the Machine

About the Operation Guide (this Guide)

Menu Map

1 Legal and Safety Information

Notice

2 Installing and Setting up the Machine

Part Names (Machine Exterior)

Part Names (Connectors/Interior)

Part Names (with Optional Equipments Attached)

Connecting the Machine and Other Devices

Connecting Cables

Power On/Off

Using the Operation Panel

Login/Logout

Default Settings of the Machine

Network Setup

Energy Saver Function

Quiet Mode

Installing Software

Checking the Counter

Additional Preparations for the Administrator

Command Center RX

3 Preparation before Use

Loading Paper

Precautions for Outputting Paper

4 Printing from PC

Printer Driver Properties Screen

Printing from PC

Printing from the Handheld Device

Printing Data Saved in the Printer

Job Box Setting

Monitoring the Printer Status (Status Monitor)

Configuration Tool

5 Operation on the Machine

Loading Paper in the Multipurpose Tray

Canceling Jobs

Using Document Boxes

Operating Using Removable USB Memory

6 Setup and Registration (System Menu)

System Menu

7 User Authentication and Accounting (User Login, Job Accounting)

Overview of User Login Administration

Enabling User Login Administration

Using User Login Administration

Overview of Job Accounting

Enabling Job Accounting

Job Accounting (Local)

Configuring Job Accounting

Using Job Accounting

Unknown ID Job

Administrator Settings

8 Troubleshooting

Regular Maintenance

Using the Maintenance Menu

Troubleshooting

Clearing Paper Jams

9 Appendix

Optional Equipment

Paper

Specifications

Glossary

Index

Quick Links

Troubleshooting

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Summary of Contents for Kyocera ECOSYS P2040dw