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Dictaphone Walkabout Operating Instructions Manual

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PC Connection and Battery Charger
DOCKING
STATION
for Quest
digital recorder
Operating Instructions

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Summary of Contents for Dictaphone Walkabout

  • Page 1 PC Connection and Battery Charger DOCKING STATION for Quest digital recorder Operating Instructions...
  • Page 2 Copyright Notice This manual is copyrighted and all rights are reserved by Dictaphone Corporation (U.S.). No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language, in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise , without the prior written permission of Dictaphone Corporation (U.S.),...

  • Page 3: Table Of Contents

    ..........3 Walkabout Docking Station ....... . 3 Walkabout Desktop Software .
  • Page 4 Using the Walkabout Voice Recorder ....36 Checking Audio Settings ....... . . 36 Recording a Voice File .
  • Page 5 ......55 Using the Walkabout Sync Editor With Microsoft Outlook ..55 Synchronizing Voice/Data on Your Portable and PC .

  • Page 6: Overview

    Congratulations on your purchase of the Walkabout Docking Station and Desktop software from Dictaphone! The Docking Station and software allow you to transfer both voice and data from your Walkabout Quest Portable to your PC and the Internet. Walkabout Docking Station...
  • Page 7 Hardware: • Multimedia Pentium PC, running at 166 MHz or higher • 32 MB of RAM (64 MB recommended for best performance) • 30 MB of available hard disk space for application • CD-ROM drive ® • Mouse (Microsoft -Compatible) •...

  • Page 8: Pc Setup Instructions

    Walkabout system. Selecting a Parallel Port Setting The Walkabout Docking Station connects to the parallel port on your PC to transfer voice files and data between your Quest Portable and PC. This port may also be used by a printer, and can be set up to transfer data at different speeds.

  • Page 9: Checking The Pc Configuration Setting

    Checking the PC Configuration Settings Verify that your PC is configured to operate with your Walkabout system as follows: 1. Click Start on the Windows taskbar, and select Settings and Control Panel. 2. Check the following settings on the Control Panel: To check...

  • Page 10: Installing The Docking Station

    Installing the Docking Station Set up the Walkabout Docking Station to work with your PC as follows: 1. Shut down your PC. If you are using a local printer (attached directly to the PC) and the PC only has one parallel port, shut down the printer.
  • Page 11 6. Start up your PC. Note: If a local printer is attached to the printer pass-through connector on the Docking Station, you must keep the Docking Station powered up to use the printer. Congratulations you have successfully installed the Walkabout Docking Station!

  • Page 12: Docking Station Overview

    Docking Station Overview You may use the Docking Station for a variety of functions as described in this section. Docking Station Controls & Indicators The Docking Station controls and indicators are listed below. Also note the location of the card reader and battery compartment. Synchronize button - Press to exchange voice/data between your Portable and PC, or voice files between the card reader and PC.

  • Page 13: Inserting Your Portable Into The Docking Station

    Inserting Your Portable into the Docking Station 1. Insert your Quest Portable firmly into the Docking Station cradle as shown below. You should hear a snap when the Portable is seated properly. 2. The Portable Charging indicator light should be illuminated and turn green to indicate that the Portable has been properly inserted into the Docking Station.

  • Page 14: Inserting A Voicedata Card Into The Docking Station

    Inserting a Voicedata Card into the Docking Station If your Quest Portable is inserted into the Docking Station, remove the Portable before you insert a Voicedata S card as follows: 1. Insert the Voicedata S card into the Card Reader on the front of the Docking Station as shown below.
  • Page 15 Note: The batteries provided with the Portable are alkaline batteries and are not rechargeable. Spare Battery Recharging Indicator Recharging the Spare Batteries in the Docking Station 1. Verify that the Docking Station is plugged into a power source, and open the battery compartment as shown. 2.

  • Page 16: Installing The Desktop Software

    Installing the Desktop Software This section describes how to install the Walkabout Desktop software on your PC. 1. Insert the Walkabout Desktop Installation CD into the CD- ROM drive on your PC. 2. Click Start on the Windows taskbar, and select Settings and Control Panel.
  • Page 17 5. Type the first four characters of your Walkabout Desktop CD Key (printed on the CD jacket) in the first field, press Tab to go to the second field and enter the remaining characters, then click Next. Walkabout Desktop Welcome Screen 6.
  • Page 18 Sample Progress Meter Boxes 8. After all the files are copied to your PC, you will be prompted to enter your name to set up a user account for the Walkabout Desktop software. Type your name in the space provided, and click OK to continue.
  • Page 19 When you see the following message, click Finish to exit the installation wizard. Software Installation Completed Screen 10. The Walkabout Desktop program will appear in the Programs list accessed from the Windows Start menu after you restart your PC. Click OK to restart your PC and complete the installation process.

  • Page 20: Desktop Software Overview

    Desktop Software Overview Quest Walkabout™ Desktop software will help you manage your voice files and data on your PC, and synchronize the exchange of both voice and data between your Quest Portable and PC. You may use the Walkabout Desktop software to: •...

  • Page 21: Walkabout Desktop Screen

    3) Toolbar - Displays a number of icons or buttons that you may select to request common operations. 4) Listbar - Allows you to select one of the three basic Walkabout Desktop functions (i.e., Voice Folders, Voice Email, and Organizer) and any subsets of data (e.g., Organizer Addresses, Appointments...

  • Page 22: Walkabout Sync Manager Screen

    (i.e., to send e-mail and manage organizer data on your PC), you must start up the Sync Manager (rather than Walkabout Desktop) to perform the exchange of voice and data between your Quest Portable and PC. The...

  • Page 23: Using Walkabout Setup Options

    Using Walkabout Setup Options Before you begin any Walkabout Desktop operations, you must select or verify the current setup options. Selecting a User Account Walkabout Desktop software is designed for multiple users. Each user is assigned a separate set of folders for voice files, voice e-mail, and organizer data.

  • Page 24: Selecting An Organizer

    After you select your user account, voice files or data transferred from your Portable will always be directed to your account folders. (This will occur even if another user account is displayed on the Walkabout Desktop screen when the transfer is initiated.)
  • Page 25 To-dos tab to select a To-dos folder. Select Organizer Window Note: The information displayed in Walkabout Desktop data fields on your Portable is taken from specific data fields in the selected Outlook Address Book, Appointment, and To-do folders as defined in Appendix B.

  • Page 26: Defining Data Transfer Options

    You may enter setup options to control the transfer of Voice Folders data between your Portable and PC as follows: 1. Select Tools from the Walkabout Desktop menu bar. 2. Choose Setup Transfer. . . from the Tools menu to display the following window.
  • Page 27 Delete voice files from portable after transfer. 5. When you transfer voice files to/from the Portable, you may also check Set folder names in Portable/Card to change the names of the voice folders at the destination location to the names of the folders at the send location.

  • Page 28: Voice Email Transfer Setup

    Enter setup options to control the transfer of Voice Email data between your Portable and PC as follows: 1. Select Tools from the Walkabout Desktop menu bar. 2. Choose Setup Transfer. . . from the Tools menu. 3. When the Voice Folders - Setup Transfer window appears, select...

  • Page 29: Organizer Transfer Setup

    PC as follows: Note: Except for voice file attachments, if you are using Desktop Walkabout for your organizer tool, all the organizer data for each user account is stored in separate records on a Microsoft Access(r) database on both the PC and Portable.
  • Page 30 1. Select Tools from the Walkabout Desktop menu bar. 2. Choose Setup Transfer. . . from the Tools menu. 3. When the Voice Folders - Setup Transfer window appears, select the Organizer tab to go to this window: Organizer—Setup Transfer Window 4.
  • Page 31 Organizer Date Filter Dialog Box 6. If you are transferring organizer data, you may also click the Advanced button on the Organizer - Setup Transfer Window to request the software to convert the quality of the voice attachment files sent inbound to the Portable or outbound to the PC. More details on this process that should only be requested by advanced users is described in the Change Voice Quality Settings section.

  • Page 32: Change Voice Quality Settings

    On both the Voice Folders and the Organizer Voice Attachments windows, the Inbound Voice Quality can not be changed if you created the voice files using the Walkabout Voice Recorder. However, you can make an Outbound Voice Quality selection to change the quality of the outbound voice files transferred from the Portable to the PC.

  • Page 33: Check Data Transfer Settings

    Before you request the software to transfer Voice Folders, Voice Email and/or Organizer data, you may check the following icons at the bottom of the Walkabout Desktop screen to verify the direction of each type of transfer. From left to right, the first set of icons indicates that the files in the Voice Folders will be transferred to the PC.
  • Page 34 following window for outgoing e-mail. 3. Click the Auto Email Setup button. The software will automatically attempt to locate and fill in data on the above SMTP window and the POP3 window. If you are not sure if this data is correct, complete the following steps.

  • Page 35: Testing The Docking Station Cradle Connection

    Note: You must insert your Quest Portable into the on top of the Docking Station before each synchronize operation. 1. Select Tools from the Walkabout Desktop menu bar. 2. Choose Test Docking Station Connection from the Tools menu. 3. If the Docking Station is powered up and properly connected to your PC, the following message will appear.

  • Page 36: Using The Walkabout Voice Recorder

    Voice Email, and Organizer) allow you to record and edit voice files. Before you start to use these functions, check the settings entered for the Walkabout Voice Recorder and attempt to record a voice file to verify that this Walkabout feature is operating correctly.
  • Page 37 3. The Walkabout Voice Recorder window will appear: Walkabout Voice Recorder Window 4. Select Tools-Show Properties to request the following Audio Settings window for the Voice Recorder: Audio Settings Window 5. Only the PCM Record Format is currently available. Choose a setting under Record Attributes to change the sampling rate for the recorded audio (higher rate = larger files).

  • Page 38: Recording A Voice File

    Formats on the Walkabout Voice Recorder window to change the wave format settings used to play back voice files. Recording a Voice File You may use the Walkabout Voice Recorder to record a voice file as follows: 1. Click the Record button on the Voice Recorder window.

  • Page 39: Using Walkabout Voice Folders

    If it does not, click the Tools-Users menu option and Select your user name from the Users window. 2. If Voice Folders data is not listed on the Walkabout Desktop screen, select Voice Folders on the listbar, then click the Voice...

  • Page 40: Adding A New Voice File

    Record button (similar to the button displayed above) to record the voice file, then select File-Save to save the file. 4. After you exit from the Walkabout Voice Recorder window, the new file will be listed under the selected Voice Folder.

  • Page 41: Deleting A Voice File

    1. Select the Voice Folder that you want to “empty” of the existing voice files. 2. Select Voice Files from the Walkabout Desktop menu bar. 3. Choose Empty Voice Folder from the Voice Files menu. 4. When the confirmation prompt appears, click Yes to empty the selected voice folder.
  • Page 42 PC (defined using the Email Setup options) to send the e-mail message. Note: To each recipient, the e-mail will appear as a text e-mail with a .wav file attachment that may be played using any standard PC multimedia utility or the Walkabout Voice Recorder.

  • Page 43: Using Walkabout Voice Email

    Using Walkabout Voice Email After you record voice e-mail on your Quest Portable and transfer the messages to your PC, the Walkabout Desktop software will use your PC’s e-mail service to send each message to the appropriate recipients. Checking Sent Items You may check the voice e-mail sent by the software as follows: 1.

  • Page 44: Re-Sending A Voice Email

    3. The Walkabout Voice Recorder window will appear and immediately play the voice e-mail item. 4. Exit from the Walkabout Voice Recorder. Note: See Using the Walkabout Voice Recorder for more information describing how to operate the Walkabout Voice Recorder. Copying a Voice Email Item 1.

  • Page 45: Emptying The Sent Items Folder

    Emptying the Sent Items Folder 1. Select Voice Email from the Walkabout Desktop menu bar. 2. Select Empty Sent Items Folder from the Voice Email menu. 3. When the confirmation prompt appears, click Yes to empty the...

  • Page 46: Using The Walkabout Organizer

    Using the Walkabout Organizer The Organizer function allows you to maintain your address book, calendar appointments, and to-do tasks on your PC, and synchronize this data with any organizer information entered on your Quest Portable. You may also add a voice attachment to any address, appointment, or to-do task.

  • Page 47: Edit An Address

    4. When the delete confirmation prompt appears, click Yes to delete the selected address data. Managing Appointments You can also use the Walkabout Desktop software to organize all the appointments you recorded on the Quest Portable, or enter appointments directly on your PC. Before you begin any of the...

  • Page 48: Add A New Appointment

    If it does not, click the Tools-Users menu option and Select your user name from the Users window. 2. Select the Organizer entry on the listbar, then click the Appointments icon on the listbar to request the following screen: Sample Appointments Screen Note: This symbol is displayed on each day with one or more appointments.

  • Page 49: Appointment Alarms

    Appointment Alarms If you request a notification alarm for an appointment and the Walkabout Desktop software is active on your PC, a window similar to the following sample will appear at the specified notification interval before the appointment, and sound an audible alarm. Click OK to Sample Appointment Alarm Window close the window.

  • Page 50: Delete An Appointment

    Note: If you do not want to save your changes, press the [Esc] key on your keyboard. Delete an Appointment 1. Go to the correct calendar page and select the date listing the appointment that you want to delete. 2. Highlight the appointment that you want to delete. 3.

  • Page 51: Add A New To-Do Task

    Handling Voice Attachments You can easily add a voice attachment to any address, appointment, or to-do task displayed on a Walkabout Desktop screen. After you create a voice attachment, you can also play, edit, or delete the attachment.

  • Page 52: Add A New Voice Attachment

    3. The Walkabout Voice Recorder window will appear and immediately play the voice attachment. 4. You may now use the various controls on the Walkabout Voice Recorder to add more voice data, erase voice data, add cue marks, etc.

  • Page 53: Copy A Voice Attachment

    Copy a Voice Attachment 1. Highlight the address, appointment, or to-do task with the voice attachment that you want to copy. 2. Select the Copy Voice Attachment To... button on the toolbar. 3. When the Copy voice file to dialog box appears, click the down arrow on the Save in: line to view the data folders available on your PC, select a destination folder for the copied voice attachment, and click the Save button.

  • Page 54: Synchronizing Voice/Data Files

    In addition, the Sync Manager can synchronize the transfer of voice files and voice e-mail between a voicedata card inserted into the Walkabout Docking Station and your PC, as described in the following Synchronizing Voice Files on a Voicedata Card section.

  • Page 55: Synchronizing Voice/Data On Your Portable And Pc

    (see Appendix C for troubleshooting information): 1. If you selected Microsoft Outlook as your organizer tool, make sure that the Walkabout Sync Manager software is running on your 2. If you are using Walkabout Desktop software as your organizer tool, verify that the Desktop software is running on your PC.

  • Page 56: Synchronizing Voice Files On A Voicedata Card And Your Pc

    Walkabout Sync Manager software is running on your PC. 2. If you are using Walkabout Desktop software as your organizer, verify that the Desktop software is running. 3. Make sure that the Voicedata S card is properly inserted into the Card Reader in the Docking Station as shown below.

  • Page 57: Appendix A: Common Isp Server Ids

    ID of the SMTP and the POP3 server used by the ISP. Both of these IDs must be entered on the Walkabout Email Setup screens. The SMTP and POP3 server IDs for a number of common ISPs are listed below.

  • Page 58: Appendix B: Outlook Folder And Walkabout Data

    Outlook folders that you intend to use to exchange Address, Appointment, and To-do data with your Portable. The following data fields in the Outlook folders will then be synchronized with the indicated Walkabout Desktop fields on your Portable: Address Book Data Fields Outlook Folder...

  • Page 59: Appendix C: Troubleshooting Information

    Docking Station as described in Testing the Docking Station Cradle Connection. 3. Make sure that Walkabout Desktop (or the Sync Manager software) is running. If either is not running, exit and restart. 4. Verify that you have selected the appropriate parallel port setting for your PC as described in Selecting a Parallel Port Setting.

  • Page 60: Resolving Problems Playing Voice Email On An External Pc

    Resolving Problems Playing Voice Email on an External PC Perform the following troubleshooting steps, if an e-mail recipient on an external PC without Walkabout Desktop software has problems playing voice e-mail messages: 1. Make sure that the e-mail recipient has a multimedia PC.
  • Page 61 Dictaphone products are manufactured under the International Standard ISO 9002 approved quality process. Dictaphone ® is a registered trademark of the Dictaphone Corporation, Stratford, CT. Walkabout, ™ and Voicedata ™ are trademarks of the Dictaphone Corporation. Windows ® , Microsoft ®...

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