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Dictaphone Connexions Quick Reference

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Connexions
Overview
Quick Access Keys
(1 - 8)
Yoke
Record Button
Dictation Handset
Keypad
Foot Control/
Hand Mic Jack
(on side)
®
Telephone Quick Reference
The Connexions Station (telephone), also known as a C-Phone, is an all-purpose piece
of equipment used with Dictaphone dictation/transcription systems. It can be used as a
telephone, a dictation station, or a transcription station.
FIGURE 1
Connexions Station (Top View)
5/25/05
Screen Display
Headset Jack (on front)
Ring Volume Control
(on bottom)
Menu Keys
Quick Access Keys
(9 - 16)
Function Keys
Line Keys
(Quick Access
Keys 17 - 21)
Volume Control
1

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Summary of Contents for Dictaphone Connexions

  • Page 1 Telephone Quick Reference 5/25/05 Overview The Connexions Station (telephone), also known as a C-Phone, is an all-purpose piece of equipment used with Dictaphone dictation/transcription systems. It can be used as a telephone, a dictation station, or a transcription station. Screen Display...
  • Page 2 Station much easier to understand. Keypad - The Connexions telephone keypad is used the same way as any standard telephone keypad is used for dialing telephone numbers. You can also use the keypad in conjunction with other features of the telephone.
  • Page 3 Keypad and Function Keys Function Keys - These keys are used in conjunction with other features of the Connexions telephone. Operation of these keys is covered in sections dealing with the specific features requiring their use. Line Keys (Multi-Line Telephones) - The line keys correspond to your extension number or numbers.
  • Page 4 1 - 16. You can “bury” additional functions or numbers for keys 1 - 8 by using the Acc key. These are know as keys 22 - 29 (quick access keys ® 5/25/05 Connexions Telephone Quick Reference...

  • Page 5: Initial Setup

    - symbol to decrease the ring volume. Dictation Controls - Your telephone handset or hand microphone can be used to record dictation on to an attached Connexions voice processing system recorder or to a Dictaphone systems recorder. Status Indicator Lights...
  • Page 6 Connecting and Disconnecting the Station Failure to follow these procedures may cause damage to your Connexions station. Your Connexions station is an analog station and should only be connected to an analog phone line. DO NOT PLUG THE CONNEXIONS STATION INTO A DIGITAL PHONE LINE FOR RISK OF DAMAGING A CARD IN THE DIGITAL PHONE SWITCH.
  • Page 7 Important : If you leave the battery backup switch in the OFF position and power is lost for 10 - 15 minutes, all programming will be LOST! The Connexions station will have to be reprogrammed 4. Insert the Connexions station telephone cord into an analog telephone line jack.
  • Page 8 Each pause will cause the unit to wait approximately 3/4 of a second until you get a dial tone before dialing the next digit. Several pauses in succession may be needed in some situations.) ® 5/25/05 Connexions Telephone Quick Reference...
  • Page 9 2. Enter Security Code (if required, if not PROGRAM the display at right is shown) KEYS ID/TIME 3. KEYS SELECT PROGM KEY 4. ACC (the – sign) followed by selected ENTER NUMBER quick access key (1-8) ® Connexions Telephone Quick Reference 5/25/05...
  • Page 10 2. Enter Security Code (if required, if not PROGRAM the display at right is shown) KEYS ID/TIME 3. KEYS SELECT PROGM KEY 4. Press the Quick Access Key you wish to Current contents are shown revise REVISE? 5. YES ENTER NUMBER ® 5/25/05 Connexions Telephone Quick Reference...

  • Page 11: Feature Codes

    Main Menu These instructions can also be used to view the contents of a Quick Access key without making any modifications. For instance, if one Connexions station looses it’s programming, and was programmed the same as other stations, the programming of another station’s Quick Access keys can be viewed in this way.
  • Page 12 (left-FORWARD, center-PLAY, right-REWIND). You can also use this code with a bar code reader; however, the bar code digits will not appear on the display. This code turns on all foot control and keypad transcribe controls ® 5/25/05 Connexions Telephone Quick Reference...
  • Page 13 Your response to this prompt would be to hit “1234#” on the keypad. Now to program all of this into Quick Access Keys, chain the EXVoice access number, programmed into Quick Access Key [1], to the dictator’s site and user ID in Quick Access Key [2]. ® Connexions Telephone Quick Reference 5/25/05...
  • Page 14 Dictator User ID. This process may be repeated for several Quick Access Keys if more that one dictator uses a particular Connexions station. Label Quick Access Keys programmed in this example with the dictator’s names. Hands Free Dictation...
  • Page 15 #*1807 code label digits in the Connexions Station display as the bar code is scanned. The bar code reader functions properly whether or not the program key is pressed. However, the digits of the label will display only if the Bar Code Label key is depressed.
  • Page 16 This will open up the window that displays what is programmed into each level of the keypad. To view the Normal Keypad, click the tab. You will see a display similar to Normal Figure 8 if you are modifying the Dictator Default keypad: ® 5/25/05 Connexions Telephone Quick Reference...
  • Page 17 OFF (to turn off or leave off) REVISE? 5. Press STOP Main Menu You can also program Feature Code #*05 into a Quick Access key to implement the Electronic Lock Feature. Refer to Feature Codes. ® Connexions Telephone Quick Reference 5/25/05...

  • Page 18: Resetting The Telephone

    Calc/Clear seven seconds. The display will clear. A warm reboot should be done if the Connexions phone appears to be locked up. OpticMic Hand Microphone/Bar Code Reader The OpticMic Hand Microphone has seven buttons (or keys) for dictation control, 3 LEDs, and a built-in microphone and speaker for audio input/output.

  • Page 19: Troubleshooting Guide

    Troubleshooting Guide Below are some common problems that can be encountered with the Connexions Station. If the suggested action does not resolve the problem, go to the next section to request depot repair. No Display at the Station - Screen Blank Turn station over and open the Power Compartment, check all of the connections.
  • Page 20 The Feature Code, #*19, may be chained or buried in the ID or login key(s).This feature toggles on and off at each depression. Unchain or unbury this feature key and leave this on regardless of system access mode to ensure proper Hands Free operation. ® 5/25/05 Connexions Telephone Quick Reference...
  • Page 21 " Check the contract status of your product. 4. If you do not have a current service contract or warranty for your Connexions station, the agent will advise you of the charges for support and review the payment options: "...
  • Page 22 3. An Agent will: " Ask you to identify yourself: first name, last name, and telephone number. " Request the model number and serial number of the Connexions station with which you need assistance. " Verify the name of your company and the address where the Connexions station is located.
  • Page 23 4. If you do not have a current service contract or warranty for your Connexions station, the agent will advise you of the charges for support. 5. If you have a current service contract or warranty for your Connexions station...

  • Page 24: For More Information

    For More Information Refer to Answer ID 1326 for a link to the Connexions® System Telephone Operating Instructions, L-940. This manual is available in Adobe Acrobat PDF format, and may be downloaded via this link. ®...

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