Ricoh Aficio G700 Setup Manual
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Ricoh Aficio G700 Setup Manual

Ricoh Aficio G700 Setup Manual

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Download this manual See also: Software User Manual, User Manual
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in
this manual before using the machine.
Guide to Components
Before Installation
Installing Your Printer
Getting Ready to Print
Basic Printing
Troubleshooting
Using the User Guide

Setup Guide

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Summary of Contents for Ricoh Aficio G700

  • Page 1: Setup Guide

    Setup Guide Guide to Components Before Installation Installing Your Printer Getting Ready to Print Basic Printing Troubleshooting Using the User Guide Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine.
  • Page 2 For good copy quality, Ricoh recommends that you use genuine Ricoh ink. Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts with your Ricoh office products.

  • Page 3: How To Read This Manual

    How to Read This Manual Symbols The following set of symbols is used in this manual. This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

  • Page 4: Safety Information

    Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.
  • Page 5 Only connect the machine to the power source described on the inside front cover of this manual. Avoid multi-wiring. Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it. Do not pull it hard nor bend it more than necessary.

  • Page 6: Caution

    Caution Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur. Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur. If you use the machine in a confined space, make sure there is a continu- ous air turnover.
  • Page 7 When moving the machine, hold the machine by the bottom below the two indentations. Lift the machine slowly in order to avoid straining your body. Lifting the machine without sufficient strength or assistance or han- dling it roughly and dropping it could cause an injury. If your skin comes into contact with ink, immediately wash the affected area with water or soap and water.

  • Page 8: User's Notes

    User's Notes High temperatures inside the printer can cause a breakdown. Do not lean anything against the vent or block it in any way. Warm air from the vent is normal and not a cause for concern. Do not leave the top cover open. Doing so could cause an injury. During printing, do not move the printer or open its covers.

  • Page 9: Manuals For This Printer

    Manuals for This Printer This printer is provided with two manuals. Setup Guide (this manual) Topics such as printer installation, connecting to a computer, and basic print operations are explained. User Guide (CD-ROM) This is included on the provided "Drivers & Manual" CD-ROM. Topics such as advanced features, troubleshooting when printing does not start or is not performed as expected, dealing with paper jams, and information about paper are explained.

  • Page 10: Table Of Contents

    TABLE OF CONTENTS How to Read This Manual ............1 .
  • Page 11 5. Basic Printing Printing ..............61 Canceling Printing .

  • Page 13: Guide To Components

    Guide to Components Printer Body ZHTH010J Top cover Keep this cover closed during printing. If you cannot locate paper jams, or jammed paper can- not be removed easily, you can check the condition of paper from the top of the printer. Envelope selector For envelopes, set the lever to the rear position ;...

  • Page 14: Printer Rear

    1. Guide to Components Printer Rear ACX023S USB slot Connect the USB cable from the computer here. Duplex unit cover button Push to open the duplex unit cover. Bypass tray Insert paper by hand here. Insert thick paper and label paper. Power cord Plug the power cord into a wall outlet.
  • Page 15 Printer Rear Duplex unit Turns the paper over when performing duplex printing.

  • Page 16: Control Panel

    1. Guide to Components Control Panel ZHTS010J Cartridge replacement indicators The indicators correspond to the position of the print cartridges. From left to right, the car- tridge replacement indicators display the status of the black (K), cyan (C), magenta (M), and yellow (Y) print cartridges.
  • Page 17 Control Panel [Cancel] key Press to cancel printing. If you hold this key down for over three seconds, the [Power] key starts blinking, and then the machine cleans all four print-heads. When the power is off, if the [Cancel] key is held down and the [Power] key is pressed and held down for over three seconds, the cartridge replacement indicators will light once and the nozzle blockage check test pattern will be printed.

  • Page 18: Paper Feed Unit Type700

    1. Guide to Components Option PAPER FEED UNIT TYPE700 ACX011S Tray 2 Load plain paper here. Tray 2 rear cover Open to remove paper jammed in tray 2. Tray cover This is attached to tray 2. Take this cover off when loading paper.

  • Page 19: Before Installation

    2. Before Installation Checking the Computer to be Connected To use this printer, a computer must have an operating environment that meets the following specifi- cations: MS-DOS/V compatible with USB interface Operating system: Windows 95/98/Me/2000/XP, Windows Server 2003, Windows NT 4.0 70 MB (minimum) available hard disk space For Windows 95 and Windows NT 4.0, IE 4.0 or later is required.
  • Page 20 2. Before Installation Open [My Computer]. Double-click [Control Panel], and then double-click [System]. Under Windows XP, click [My Computer] on the [Start] menu. Click [System Tasks](upper left), and then click [View system information]. The [System Properties] dialog box appears. On the [General] tab, check the operating system. For details, see Windows Help.

  • Page 21: Checking Available Hard Disk Space

    Checking the Computer to be Connected Checking Available Hard Disk Space The following explanation uses Windows 98 as an example. Procedures under other operating systems may differ. Screens vary according to the operating environment. Open [My Computer] or [Explorer]. Click the hard disk drive (HDD) icon, and then click [Properties] on the [File] menu. In the [Properties] dialog box, check the available hard disk space.
  • Page 22 2. Before Installation...

  • Page 23: Installing Your Printer

    3. Installing Your Printer Installation Flow When installing, refer to the following installation flow. 3. Installing Your Printer Checking the Supplied Items (P.22) Open the box and check that all supplied items are present. Removing the Packaging (P.23) Remove the protective cover- ing and packaging tape from the printer body.

  • Page 24: Checking The Supplied Items

    3. Installing Your Printer Checking the Supplied Items Open the box and take out all supplied items. Check that all the following items are present: Setup Guide (this manual) "Drivers & Manual" CD-ROM The User Guide is included on this. USB cable Starter cartridge - Cyan Starter cartridge - Magenta...

  • Page 25: Removing The Packaging

    Removing the Packaging Removing the Packaging Take off the protective covering. ZHTH070J Remove the orange tape from the printer body. Remove all the orange tape, except the tape around the power cord. ACX003S...

  • Page 26: Checking The Installation Area

    3. Installing Your Printer Checking the Installation Area Only connected the machine to the power source described on the inside front cover of this manual. Avoid multi-wiring. Connect the power cord directly into a wall outlet and never use an extension cord.
  • Page 27 Checking the Installation Area Check the area where the printer is to be placed. Choose a flat, stable area to install the printer. Make sure that all four printer legs make firm contact with the surface beneath. The surface should be level within two degrees, left to right and front to back. To prevent condensation, install the printer in an area where temperature and humidity conditions do not exceed those indicated in the diagram below.
  • Page 28 3. Installing Your Printer To avoid malfunctions, position the printer away from the following: direct sunlight flow of air from air conditioners or heaters radios, televisions, or other electronic devices areas of high/low temperature and high/low moisture humidifying appliances oil stoves and ammonia-emitting appliances (such as diazo copiers) Check the power source.

  • Page 29: Installing Option

    Installing Option Installing Option If you have not purchased the option, go to "Installing the Print Cartridges". The machine weighs approximately 11 kg (24.3 lb.). When moving the machine, hold it using the hand recesses at the bottom center of each side, and then lift it slowly and carefully. Lifting the machine carelessly or dropping it may cause injury.
  • Page 30 3. Installing Your Printer Place the cover on tray 2. ACX016S Align the connecting parts of the printer and paper feed unit, and then place the printer on top of the paper feed unit. To position the printer, lift carefully with both hands using the indented sections on the sides' lower centers.

  • Page 31: Installing The Print Cartridges

    Installing the Print Cartridges Installing the Print Cartridges If ink comes into contact with your eyes, rinse immediately in running water. For other symptoms, consult a doctor. If ink is ingested, induce vomiting by drinking a strong saline solution. Consult a doctor immediately. If your skin comes into contact with ink, immediately wash the affected area with water or soap and water.
  • Page 32 3. Installing Your Printer Check the cartridge's orientation, and then gently insert it. Insert the cartridges in the following order, from left: black, cyan, magenta, yellow. ACX006S Take care to insert the colors in the right order. Push in the cartridge using the PUSH area. ACX010S Repeat steps for all four cartridges.

  • Page 33: Plugging In The Power Cord

    Plugging in the Power Cord Plugging in the Power Cord Only connect the machine to the power source described on the inside front cover of this manual. Avoid multi-wiring. Connect the power cord directly into a wall outlet and never use an extension cord.
  • Page 34 3. Installing Your Printer Check that the power of the printer is off. Do not turn on the power at this point. AFL012S Check that the [Power] key is not lit or blinking. When you install the printer driver into the computer, you will be instructed to switch the printer's power on.

  • Page 35: Connecting To A Computer

    Connecting to a Computer Connecting to a Computer Check that the power of the printer is off. Do not turn on the power at this point. AFL012S Check that the [Power] key is not lit or blinking. When you install the printer driver into the computer, you will be instructed to switch the printer's power on.
  • Page 36 3. Installing Your Printer Insert the USB cable's rectangular (series A) plug firmly into the computer's USB slot. Windows 95 and Windows NT 4.0 do not support USB connection with the printer. Connect the printer via a network in this case. USB connection is supported by Windows 98/Me/2000/XP and Windows Server 2003.

  • Page 37: Getting Ready To Print

    4. Getting Ready to Print Quick Install for USB Follow the procedure below to install the printer driver and the User Guide. To install under Windows 2000/XP or Windows Server 2003, you must log on as a user with administrator rights. The following explanation uses Windows 98 as an example.
  • Page 38 4. Getting Ready to Print Start Windows, and insert the provided "Drivers & Manual" CD-ROM into the CD-ROM drive. Quit all other applications currently running. When you start Windows, the Add New Hardware Wizard may appear. If this happens, click [Cancel].
  • Page 39 Quick Install for USB Read the license agreement, click [I accept the agreement.], and then click [Next >]. Check again that the power of the printer is off, and then click [Next >]. Check that the dialog box below appears. If the [Software Installation] dialog box appears, see P.41 "Notes on the Installation".
  • Page 40 4. Getting Ready to Print Make sure that the computer and printer are properly connected, and then press the [Power] key. ACX015S Installation starts. The printer starts feeding ink into its print-heads (taking approximately nine minutes). Do not switch off the power of the printer during this period. Take care that the plug is not unplugged from the wall outlet.
  • Page 41 Quick Install for USB Confirm the installation result, and then click [Next >]. If the message prompting you to restart the computer appears, restart the computer. When the computer has restarted, insert the CD-ROM again, and install the User Guide. See P.35 "Getting Ready to Print".
  • Page 42 4. Getting Ready to Print Click [Install]. Installation starts. When finished, the [Installation completion] dialog box appears. Click [Finish]. The printer driver and the User Guide are now installed. When installation is complete, the User Guide icon appears on your desktop. Confirm the printer driver is correctly installed by checking that the [Power] key of the printer is lit and performing a test print.

  • Page 43: Notes On The Installation

    Quick Install for USB Notes on the Installation The following procedures are explained using Windows XP dialog boxes. Procedures under other operating systems may differ. If the message "Digital Signature Not Found" or the [Software Installation] or [Hardware Installation] dialog box appears Click [Yes] or [Continue Anyway] to continue the installation.
  • Page 44 4. Getting Ready to Print Click [Include this location in the search], and then click [Browse]. Be sure to clear the [Search remove media (floppy, CD-ROM...)] check box. The [Browse For Folder] dialog box appears. Browse to find "\XXXXX\ENGLISH\DISK1" on the CD-ROM, and then click [OK]. Select the folder appropriate for your operating system.

  • Page 45: Loading Paper

    Loading Paper Loading Paper Loading Paper in Tray 1 Lift the output tray. ACW015S When the output tray is lifted, tray 1 will pop out slightly. Hold both sides of tray 1, and pull it toward you. ACW016S Tray 1 cannot be detached. Do not pull it forcefully. Squeeze the paper guide release, and then slide the side paper guides into position according to the paper size.
  • Page 46 4. Getting Ready to Print Before loading paper, make sure to squeeze the front end paper guide and slide it to an open position. Load paper with the print side face down but not over the limit mark. ACW018S Squeeze the front end paper guide, and then slide it to meet the edge of the paper. ACW019S Hold both sides of tray 1, and push it gently in until it stops.

  • Page 47: Loading Paper In Tray 2

    Loading Paper Lower the output tray. ACW020S Loading Paper in Tray 2 Hold both sides of tray 2, lift it slightly, and pull it toward you. ACX017S Pull tray 2 completely out. Take care not to drop it. Lift off the cover. ACX018S...
  • Page 48 4. Getting Ready to Print Squeeze the paper guide release, and then slide the paper guides into position according to the paper size. ACX019S Load paper with the print side face down but not over the limit mark. ACX020S Re-attach the cover. ACX021S...
  • Page 49 Loading Paper Hold both sides of tray 2, and push it gently in until it stops. ACX022S...

  • Page 50: Test Print

    4. Getting Ready to Print Test Print Follow the procedure below to print a test print page. The following explanation uses Windows 98 as an example. Procedures under other operating systems may differ. Screens vary according to the operating environment. Check that A4/Letter size paper is loaded in tray 1.
  • Page 51 Test Print Click the icon of the printer, and then click [Properties] on the [File] menu. If the confirmation message about printer configuration appears, click [OK]. In the [Accessories] dialog box, select the option installed. Click the [General] tab, and then click [Print Test Page]. The test print page is printed.

  • Page 52: Installing The Printer Driver

    4. Getting Ready to Print Installing the Printer Driver Follow the procedure below to install the printer driver only. If you installed the printer driver when performing Quick Install for USB, there is no need to install it again here. To install the printer driver under Windows 2000/XP or Windows Server 2003, you must log on as a user with administrator rights.
  • Page 53 Installing the Printer Driver Select a language for the interface, and then click [OK]. The following languages are available: Deutsch (German), English (English), Espanol (Spanish), Francais (French), Italiano (Italian), Neder- lands (Dutch) The default interface language is English. Click [Printer Driver]. Read the license agreement, click [I accept the agreement.], and then click [Next >].
  • Page 54 4. Getting Ready to Print Connecting using a USB cable 1 Click [Connected with USB cable], and then click [Next >]. 2 Check again that the power of the printer is off, and then click [Next >]. Check that the dialog box below appears.
  • Page 55 Installing the Printer Driver 3 Make sure that the computer and printer are properly connected, and then press the [Power] key. ACX015S Installation starts. Proceed to step 7. Connecting via a network 1 Click [Connected via LAN], and then click [Next >]. 2 Click [+] next to the printer name.
  • Page 56 4. Getting Ready to Print 4 Click [Add]. The [Add Port] dialog box appears. 5 Click [Network Printer]. 6 Click [OK]. 7 Select a shared printer.
  • Page 57 Installing the Printer Driver 8 Click [OK]. 9 Check that [<\\servername\sharedprintername>] appears after [Port:]. 10 Click [Finish]. Installation starts. Select whether or not to open the Printer Status monitor automatically, and then click [Next >].
  • Page 58 4. Getting Ready to Print Check the installation result, and then click [Finish]. If the message prompting you to restart the computer appears, restart the computer. Confirm the printer driver is correctly installed by checking that the [Power] key of the printer is lit and performing a test print.

  • Page 59: Installing The User Guide

    Installing the User Guide Installing the User Guide Follow the procedure below to install the User Guide only. If you installed the software when performing [Quick Install for USB], there is no need to install it again here. The following explanation uses Windows 98 as an example. Procedures under other operating systems may differ.
  • Page 60 4. Getting Ready to Print Read the license agreement, click [I accept the terms of the license agreement], and then click [Next >]. Confirm the location in which you want to install the User Guide, and then click [Next >]. To change the installation location, click [Change...].
  • Page 61 Installing the User Guide Click [Install]. Installation starts. When installation is complete, click [Finish]. When installation is complete, the User Guide icon appears on your desktop. To use the printer, the printer driver must be installed. See P.50 "Installing the Printer Driver".
  • Page 62 4. Getting Ready to Print...

  • Page 63: Basic Printing

    5. Basic Printing Printing Open the file you want to print from an application, and then check that paper of the correct size is loaded. The paper size is usually selected by clicking [Printing Preferences...] or [Page Setup...] on the [File] menu, but the method to select it may differ in some applications.

  • Page 64: Canceling Printing

    5. Basic Printing Canceling Printing This section explains how to cancel printing from the Printer Status monitor or the printer itself. Canceling printing from the Printer Status monitor During printing, click [Stop Printing] in the Printer Status monitor dialog box. It will take a few moments for printing to stop.

  • Page 65: Troubleshooting

    6. Troubleshooting Software Cannot Be Installed Checking Your Computer Environment The CD-ROM may not be inserted properly. Check that the "Drivers & Manual" CD-ROM is inserted properly. Check also that it is not damaged and the CD-ROM drive is working properly. The power cord or USB cable may not be properly Check that the power cord and USB cable are prop- connected.

  • Page 66: Confirming Installation

    6. Troubleshooting Confirming Installation Checking icons When the printer driver is properly installed, the icon of the printer appears in the [Printers] folder (Win- dows XP, Windows Server 2003: the [Printers and Faxes] folder). When installation of the User Guide is complete, the User Guide icon appears on your desktop.

  • Page 67: If Test Print Fails

    If Test Print Fails If Test Print Fails The power cord or USB cable is not properly con- Check that the power cord and USB cable are prop- nected. erly connected. The port connection is not properly set. 1) On the [Start] menu, point to [Settings], and then click [Printers].

  • Page 68: Uninstalling

    6. Troubleshooting Uninstalling If installation fails or is incomplete, uninstall and repeat the installation procedure. Press the [Power] key to turn off the power. ACX015S On the [Start] menu, point to [Settings], and then click [Printers]. Under Windows XP Professional, click [Printers and Faxes] on the [Start] menu. Under Windows XP Home Edition, click [Control Panel]on the [Start] menu.
  • Page 69 Uninstalling Select the icon of the printer, and then click [Delete] on the [File] menu. Click [Yes]. The printer driver is uninstalled. Next, uninstall the User Guide. In the [My Computer] window, double-click [Control Panel]. Double-click [Add/Remove Programs].
  • Page 70 6. Troubleshooting Click [Product Name User Guide], and then click [Add/Remove...]. Follow the instructions that appear to remove the User Guide. If you want to reinstall the software, you must first restart the computer. For details about reinstalling, see P.35 "Getting Ready to Print".

  • Page 71: Using The User Guide

    Using the User Guide The User Guide (on the provided CD-ROM) includes detailed information about this printer and a troubleshooting guide. Use one of the browsers below to display the User Guide. Microsoft Internet Explorer Version 4.01 SP2 or later Netscape 6.2 or later To view the video files of the User Guide, Macromedia Flash Player 6 plug-in is required.

  • Page 72: Opening The User Guide

    7. Using the User Guide When using a non-recommended browser When using Internet Explorer 3.02 or Netscape Navigator 4.05 or later versions, a simplified the User Guide is displayed. If the simplified the User Guide does not automatically appear, in the "Drivers & Manual" CD- ROM's [unv] folder, open index.htm.
  • Page 73 Opening the User Guide Opening from the printer driver In the printer properties dialog box, click [User Guide] on the [Setup] tab. The browser opens, and then the User Guide appears. Opening from the CD-ROM Start Windows, and insert the provided "Drivers & Manual" CD-ROM into the CD-ROM drive. After inserting the CD-ROM, the [Drivers &...
  • Page 74 7. Using the User Guide Click [Browse User Guide]. The browser opens, and then the User Guide appears. Opening from Printer Status error messages The Printer Status monitor displays an error message if a problem occurs. Click [User Guide]. The browser opens, and then the User Guide appears. Open the User Guide from here if a problem occurs while using the printer.

  • Page 75: Index

    INDEX Basic printing If test print fails ......61 ......65 Installation flow .
  • Page 76 Removing the packaging ....23 Restoring USB ......64 Right front cover .
  • Page 77 MEMO...
  • Page 78 MEMO GB J003-6621A...
  • Page 79 “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending directives and the Low Voltage Directive 73/23/EEC and its amending directives.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch: means STAND BY. Copyright © 2004, 2005 Ricoh Co., Ltd.
  • Page 80 Groenelaan 3, 1186 AA, Amstelveen Phone: +31-(0)20-5474111 France RICOH FRANCE S.A. 383, Avenue du Général de Gaulle BP 307-92143 Clamart Cedex Phone: +33-(0)-821-01-74-26 Italy RICOH ITALIA SpA Via della Metallurgia 12, 37139 Verona Phone: +39-045-8181500 Model number: Aficio G700 Printed in the Netherlands J003-6621A...

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