Plustek eDoc N600 User Manual
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Plustek eDoc N600 User Manual

Plustek eDoc N600 User Manual

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Summary of Contents for Plustek eDoc N600

  • Page 1 Setup Configuration Technical Guides...
  • Page 2 Trademarks ©2016. All rights are reserved. No portion of this document may be reproduced without permission. All trademarks and brand names mentioned in this publication are property of their respective owners. Liability While all efforts have been made to ensure the accuracy of all contents in this manual, we assume no liability for errors or omissions or by statements of any kind in this manual, whether such errors are omissions or statements resulting from negligence, accidents, or any other cause.

  • Page 3: Table Of Contents

    Table of Contents Introduction ....................1 How to Use This Guide ..................1 Conventions of This Guide ................1 A Note about Icons ..................2 Safety Precautions................... 2 Minimum System Requirements ................3 Box Contents......................4 Overview ........................ 5 Chapter I. Setup the eDoc Manager ...............6 Installing Hard Disk Drive ..................
  • Page 4 Creating new folders..................56 Uploading new files..................57 Media Cabinet....................58 My files......................58 Sharing Center....................58 Management....................59 File browser......................59 Viewing files....................60 Navigating folders ..................60 Smart file icons ....................60 Previewing files....................61 Selecting files....................61 Online previewing files...................

  • Page 5: Introduction

    Introduction Thank you for choosing our eDoc Manager. Like all of our products, your new eDoc Manager is thoroughly tested and backed by our reputation for unsurpassed dependability and customer satisfaction. We hope you will continue to turn to us for additional quality products as your computing needs and interests grow.

  • Page 6: A Note About Icons

    A Note about Icons This guide uses the following icons to point out information that deserves special attention. Warning: A procedure that must be followed carefully to prevent injury, or accidents. Warning Attention: Instructions that are important to remember and may prevent mistakes.

  • Page 7: Minimum System Requirements

    11. Moisture condensation may occur inside this device and cause malfunction under these conditions: • When this device is moved directly from a cold to a warm location. • After a cold room is heated. • When this device is placed in a damp room. To avoid moisture condensation, you are recommended to follow below procedure: •...

  • Page 8: Box Contents

    Box Contents Before you start installing your eDoc Manager, check the box contents to make sure all parts are included. If any items are damaged or missing, please contact the vendor where you purchased your eDoc Manager or our customer service directly. 1.

  • Page 9: Overview

    Overview 1. Function button 2. USB port 3. System LED (green indicates system operating normally) 4. Network LED (green indicates working network connection) 5. SATA HDD enclosure (supports 3.5” drives; RAID 1 configuration) 6. Reset button hole 7. RJ-45 Ethernet port 8.

  • Page 10: Chapter I. Setup The Edoc Manager

    Chapter I. Setup the eDoc Manager Before you setup the eDoc Manager, please make sure all components are available and ready. A list of the package contents is provided in the Box Contents section of this guide. If any items are damaged or missing, please contact the vendor where you purchased your eDoc Manager or our customer service directly.
  • Page 11 1. Plug the RJ-45 connectors into the eDoc Manager’s LAN port and the Switch’s LAN port. 2. Plug the AC adapter into the DC-Jack of the eDoc Manager. Plug the other end of the power cable into a standard AC power outlet. After the eDoc Manager has booted, it will beep two times and the System and Network LEDs will turn on (green) to indicate that the eDoc Manager has successfully booted and established a network connection.

  • Page 12: Chapter Ii. Getting Started With The Edoc Manager

    Chapter II. Getting Started with the eDoc Manager After setting up the eDoc Manager in your network, there are a few settings you need to take care of as administrator. This chapter will guide you through connecting to the eDoc Manager and configuring the most basic settings.

  • Page 13: Connecting To The Edoc Manager Using Edoc Quick Link

    Connecting to the eDoc Manager using eDoc Quick Link Insert the installation DVD into your DVD-ROM drive. Select the desired language then click on the Quick installation system button to install the eDoc Quick Link program. Please do not use the WiFi connection to install the eDoc Manager. (You may click on the User guide button to read the quick guide and the user guide, click on the Install Utility button to install the OCR program, the eDoc Cabinet program and the network drive program.)
  • Page 14 3. You may click on the Network Setting button to configure the network settings. If you select Use the following IP address option, you have to enter the IP address, Subnet mask, Gateway and DNS server for the eDoc Manager to use. 4.
  • Page 15 5. Click on the Install button to start the installation process. 6. Click on the Next button.
  • Page 16 7. Select Upload from your computer option, and load the eDoc_image_1.x.x.tar file from the installation DVD for the installation. Click on the Next button. 8. The Confirm dialog pop-ups, click on the Yes button.

  • Page 17: Configuring The Edoc Manager For The First Time

    9. The installation is completed, click on the Finished button to close the window. 10. The Status column will show Ready when the eDoc Manager installation is completed. Click on the Connect to eDoc button to open the eDoc Manager login page.

  • Page 18: Changing The Connection Method (Ip Address)

    Enter admin as Account and 123456 as Password to log on to the eDoc Manager as an administrator to configure some necessary settings. Changing the connection method (IP address) Depending on your network environment, you may not wish to use the eDoc Manager’s default connection method of obtaining an IP address from a DHCP server.

  • Page 19: Creating User Accounts

    2b. If you select PPPoE from the Connection method drop-down list, enter the PPPoE account and PPPoE password for the eDoc Manager to use. 3. Click on the Apply button to save the changes. Creating user accounts Before the eDoc Manager can be accessed by your users, you need to create user accounts for them.

  • Page 20: Logging In To The Edoc Manager As User

    3. You only need to enter the User account name, Nickname and E-mail of the new user account. You can leave the Password, Employee Number and Quota fields empty to use the default values. The default password is 123456 and you should advise your users to change it after they log in.

  • Page 21: Logging Out Of The Edoc Manager

    5. Enter a new password into the Password field to change it. You can also change your Nickname and your file preview options. 6. Click on the OK button to save the changes. 7. Click on the home button in the upper right corner of the eDoc Manager interface to return to the main interface.

  • Page 22: Chapter Iii. Advanced Edoc Manager Configuration

    Chapter III. Advanced eDoc Manager Configuration To take advantage of all the powerful and innovative features your eDoc Manager provides, you need to log in to the eDoc Manager as administrator and configure the features according to your requirements. The eDoc Manager has 2 predefined administrator accounts, one with full access to all features (admin), and one with only access to the Account management features (admin2).

  • Page 23: Logging In To The Edoc Manager As Administrator

    Logging in to the eDoc Manager as administrator You need to log in as administrator in order to configure all of eDoc Manager’s features. 1. Open the web browser of your choice and enter the eDoc Manager’s IP address in the address bar.

  • Page 24: Network Settings

    Network settings This section contains the IP settings, Dynamic domain service settings, External mail settings and Information management pages, where you can make crucial changes to your eDoc Manager’s connectivity settings. It is the first section you should visit to ensure that the eDoc Manager can be accessed by your users. IP settings On this tab you can configure how the eDoc Manager connects to your network environment and in turn how it can be accessed by your users.
  • Page 25 Connection method Select DHCP, static or PPPoE from the drop-down list. You will need to enter additional information depending on the selected connection method. IP address Enter the IP address the eDoc Manager should use. You can then use this IP address to connect to the eDoc Manager when inside the same network environment.

  • Page 26: Dynamic Domain Service Settings

    This may cause the eDoc Manager to become inaccessible if you do not know the new IP address. Plustek therefore provides a free dynamic DNS service you can use to overcome this issue. You can also use this service so that your users can use an easy to remember address instead of a nondescript IP address to connect to the eDoc Manager.
  • Page 27 PlusNet host name Enter the PlusNet host name you registered on our website. PlusNet password Enter the PlusNet password you used to register your host name with. Update time (seconds) Enter the desired interval (between 30 and 1200) to update the host information to the DNS name server.
  • Page 28 FQDN Enter the fully qualified domain name the eDoc Manager should use, e.g. edoc.mycompany.com. Your users can then use this domain name to connect to the eDoc Manager. The Share by link function will also use the FQDN to generate links. The domain name should be simple but sufficiently unique so that it is easy to remember but not in conflict with any existing domain.

  • Page 29: External Mail Settings

    External mail settings On this tab you can configure an e-mail account that will be used by eDoc Manager to send notification e-mails about shares. This function needs to be configured before the Share by e-mail feature can be used. Click on the Apply button in the bottom right part of the tab to save any changes.

  • Page 30: Information Management

    Enter the desired name you wish to assign to the eDoc Manager. Plustek UDID The eDoc Manager’s Plustek UDID can be found here. This Plustek UDID is unique to your device and can be used to connect to your eDoc Manager when you don’t know its connection information.
  • Page 31 Host information overview The eDoc Manager’s IP address within its local network environment. If you are in the same local network environment, you can use this IP address to access the eDoc Manager. External IP The eDoc Manager’s IP address as seen by your router. If you are not in the same local network environment, you can use this IP address to access the eDoc Manager.

  • Page 32: Account Management

    Account management This section contains the Users, Groups, Space allocation and Device Management pages, where you can create user accounts and groups, allocate disk space to those users and manage the users’ login device. Users On this tab you can view, search, create, edit and delete user accounts. Before the eDoc Manager can be accessed by your users, you need to create user accounts for them.
  • Page 33 Creating user accounts 1. Click on the New user button to open the New user account dialog. 2. You only need to enter the User account name, Nickname and E-mail of the new user account. You can leave the Password, Employee Number and Quota fields empty to use the default values.
  • Page 34 Deleting user accounts 1. Select the desired user account and click on the Delete user account button. 2. You will be prompted if you wish to select a user account to inherit the data of the user account that will be deleted. 3a.
  • Page 35 Editing user accounts 1. Click on the Edit button in the Edit column of the respective user account to open the Edit user account dialog. 2. Modify the desired details. You can leave the Password field empty to keep the current password.

  • Page 36: Groups

    Groups On this tab you can view, search, create, edit and delete groups. When choosing to collaborate on a folder or file, your users can choose to collaborate with other users or groups. Users can be assigned to groups to make collaboration easier. Searching groups You can search for groups by entering a keyword in the Search field and clicking on the...

  • Page 37: Space Allocation

    Editing groups 1. Click on the Edit button in the Edit Group column of the respective group to open the Edit group dialog. 2. You can only modify the Members of the group. The Group name cannot be modified once the group has been created. 3.

  • Page 38: Device Management

    Deleting all files 1. Click on the Delete button in the Delete all files column of the respective user account. 2. You will be prompted to confirm deleting all of the user account’s files. Click on the Yes button to confirm and delete all of the user account’s files. Device Management On this tab you can manage all the login devices of each user account.
  • Page 39 Log entries per page Enter the number of log entries you wish to display per page. Documents per page Enter the number of documents you wish to display per page. Maximum number of users online Enter the maximum number of users that are allowed on the eDoc Manager at the same time.
  • Page 40 User login mode Select if you want to Permit multi-login or Prohibit multi-login the feature to log in to the eDoc Manager multiple times with the same user account. If you select Permit multi-login, your users can log in to eDoc Manager on multiple different devices at the same time.

  • Page 41: Log Management

    Log management On this tab you can view, search, export and delete the eDoc Manager’s activity log. The eDoc Manager keeps a record of all actions performed by all users, from logging in and out, to sharing files and folders. You can change the sorting order by clicking on the column headers.

  • Page 42: Daily System Backup

    Exporting the log 1. Click on the Export log button to export the log file. 2. The saving folder of the exported file differs depending on the browser you use. Deleting the log Click on the Delete log button and you will be prompted to confirm deleting the log. Click on the Yes button to confirm and delete the log.
  • Page 43 Edit FTP backup settings 1. Click on the Edit button to open the Edit FTP backup settings dialog. 2. Enter the FTP address, FTP account and FTP password. 3. Click on the Edit button to save the changes. The eDoc Manager will now backup your files to the specified FTP server. If you want the eDoc Manager to upload all of the backup files to the FTP server, please configure the FTP server before making any backups.
  • Page 44 Retrieve backup file from FTP 1. Click on the Retrieve backup file from FTP to open the Retrieve back up file from FTP dialog. 2. Select the backup file you wish to retrieve to restore the eDoc Manager. 3. Click on the Retrieve button to begin downloading the file from the FTP. After the file has been downloaded, it will automatically be used to restore the eDoc Manager.

  • Page 45: Raid

    RAID On this tab you can view, mount, unmount and arrange the hard disks installed in your eDoc Manager in a RAID 1 configuration (Redundant Array of Independent Disks) for increased data redundancy. You can change the sorting order by clicking on the column headers.

  • Page 46: System Update

    System update This section contains the Update management page, where you can update the eDoc Manager’s system condition. Update management On this tab you can view the eDoc Manager system’s current version and enter the system maintenance mode to update the system. Version information The eDoc Manager system’s current version.
  • Page 47 Click on the Connect to eDoc button to enter eDoc Quick Link menu, you may Install, Upgrade, Backup, Restore and Start the eDoc Manager. Install: Install the eDoc Manager Upgrade: Upgrade the software or the firmware of the eDoc Manager Backup: Backup the user data to the external USB hard disk or FTP Restore: Restore the eDoc Manager from the USB hard disk or FTP Start eDocManager: Re-start the eDoc Manager.
  • Page 48 The Status column will show Ready when the eDoc Manager is re-started.
  • Page 49 Upgrade You can upgrade the software or the firmware of the eDoc Manager in this dialog. You can only upload the specific file for the specific purpose. Upgrade eDocManager upgrade the software, you can only upload the .zmk file for the upgrade. Upgrade firmware upgrade the firmware, you can only upload the .umk file for the upgrade.
  • Page 50 Backup Encrypted USB backup 1. Insert the USB hard disk to the eDoc Manager, select the backup to USB drive option and click on the Next button to backup. 2. eDoc Manager will format and encrypt the USB hard disk, the default password is iloveeDoc:).
  • Page 51 FTP backup 1. Select the backup to the FTP option, and click on the Next button to backup. 2. Enter the IP address, port, username and the password for the FTP server. IP address could be in the format of host.xxxx.com or 10.2.x.xxx.
  • Page 52 Restore Restore from the encrypted USB hard disk 1. Select the restore from the USB drive option and insert the USB hard disk to the eDoc Manager, click on the Next button to restore. 2. Click on the Yes button to restore, all the data on the eDoc Manager will be removed.
  • Page 53 Restore from the FTP server 1. Select the restore from the FTP server option, and click on the Next button to restore. 2. Click on the Yes button to restore. Enter the original information for the backup FTP server to perform the restore.

  • Page 54: Resetting The Edoc Manager

    Resetting the eDoc Manager You can use the hardware RESET function of the eDoc Manager to reset the eDoc Manager. You can only reset the Connection method to DHCP, and the Password of Administrator to 123456. To reset the eDoc Manager, follow the steps: 1.

  • Page 55: Chapter Iv. Using The Edoc Manager

    Chapter IV. Using the eDoc Manager Now that your eDoc Manager is all set up and ready to go, it’s time to let your users access it. The eDoc Manager features various functions to help you organize all your documents, share them with others or collaborate on files and folders. Logging in to the eDoc Manager as user The following steps describe how to log in to the eDoc Manager as a user.

  • Page 56: User Interface Overview

    User interface overview This section will introduce you to the eDoc Manager’s user interface and its many features. Be sure to visit each user interface element’s dedicated section to master the eDoc Manager. Search box Located at the top middle of the interface, the eDoc Manager’s most powerful feature is the full text searching of all files that are stored on it.

  • Page 57: Side Panel

    Side panel Located on the left side of the interface, you can create new folders and upload files from here. Files and folders other users have invited you to collaborate on are accessed from here, as well as special views for your own files and folders. File browser Located in the middle of the screen below the Search box and Toolbar and to the right of the Side panel, the File browser is your main means of viewing and navigating...

  • Page 58: Settings And Log Out

    Settings and Log out This section contains the Edit profile and Log records & inquires pages, where you can change some of your user account’s settings and view the activity log. After logging in to the eDoc Manager, the first thing you should do is visit your settings page. If you logged in using the password your administrator provided, you should change the password as soon as possible.

  • Page 59: Log Records & Inquiries

    Show preview You can select whether to use eDoc Manager’s quick preview feature. Preview mode You can select the quick preview mode to utilize. Floating will cause the quick preview to move along to the right of your mouse curser, while Fixed will cause the quick preview to be fixed along the right edge of the browser window.

  • Page 60: Logging Out Of The Edoc Manager

    Logging out of the eDoc Manager To log out of the eDoc Manager, click on the Log out button at the top right corner of the eDoc Manager interface. Please do NOT click on the Close button of your browser to exit the eDoc Manager.

  • Page 61: Uploading New Files

    Uploading new files 1. Click on the Upload button to open the Open dialog. 2. Use the dialog to select one or more files you wish to upload. You cannot select folders to upload directly. 3. Click on the Open button to begin uploading the selected files. 4.

  • Page 62: Media Cabinet

    Media Cabinet Any multimedia files you have uploaded will be listed here, including music, videos and pictures. You can click on the folders to quickly open that folder’s contents in the File browser. You can hide and unhide this panel by clicking on the panel header. My files Any folders you have created will be listed here, including folders you have shared with others.

  • Page 63: Management

    Files shared with me Only folders that others have shared with you will be listed here. You can click on the folders to quickly open that folder’s contents in the File browser. You can hide and unhide this panel by clicking on the panel header. Any actions performed on the files and folders here will be reflected in the accounts of the users whom have shared the files and folders Attention...

  • Page 64: Viewing Files

    Your eDoc Manage will automatically generate preview files for supported file types so you can quickly preview or open them online Attention to fully preview. Viewing files You can change the sorting order by clicking on the column headers. Use the navigation buttons at the bottom to move to another page.

  • Page 65: Previewing Files

    Previewing files The File browser has a quick preview mode that will display the first page of any supported file type in a floating window as soon you as you move your mouse curser over the file name. Files that are supported and can be previewed will have their file names displayed in blue.

  • Page 66: Online Previewing Files

    Online previewing files Clicking on the file name of supported file types will open the file using eDoc Manager’s document viewer. Use this to fully preview the entire content of the file, not just the first page. Toolbar Once you have learnt how to create new files and folders and how to view and navigate them, it’s time to learn about using the eDoc Manager’s organizational features.

  • Page 67: Copy

    Copy This action requires that you have created at least one folder. 1. Select at least one file or folder and click on the Copy button. 2. Use the Copy to dialog to select the target folder where you wish to copy the selected data.

  • Page 68: Download

    Download If you select only one file, the file will be downloaded as is. If you select multiple files and folders, the eDoc Manager will put them in a ZIP file first and then let you download the ZIP file. 1.
  • Page 69 Since you can only share 1 file or folder per action, we recommend putting all files and folders you wish to share into a single folder first and directly sharing that folder. The Expiration date determines how long the file or folder can be downloaded by others.
  • Page 70 3. If desired, adjust the Expiration date, Access times and Extraction code of the link. 4. Use your mobile device to scan the QR code. You can then share the QR code / link from your mobile device. You can also save the QR code image to your computer and insert it into your documents and presentations.

  • Page 71: Collaborate

    3. If desired, adjust the Expiration date, Access times and Extraction code. 4. Enter the recipient address. You can enter multiple recipient addresses by separating them with a “;”. You can alter the From: and Subject: lines if you wish. 5.
  • Page 72 3. Select which permissions to give the group by clicking on the respective options. If you added multiple groups, you can click on the option in the column header to give all groups the respective permission. To remove a group, click on the Remove button.

  • Page 73: Full Text

    Full Text When uploading files in a supported file type, the eDoc Manager will identify all words in the document and add those words to the file as meta tags. This won’t alter your files in any way but allows the eDoc Manager to quickly search through them. You can view those words and manually add additional tags.

  • Page 74: Tag

    Tagging the file helps the eDoc Manager to quickly search through them. You can edit those tags, manually add or delete additional ones. This action cannot be performed on folders. 1. Select one file or more files and click on the Tag or Batch tagging button to open the Edit tag dialog.

  • Page 75: Display Mode

    2. Enter a new name for the file or folder. 3. Click on the Rename button to save the changes and close the dialog. Display mode Click on button to switch the display modes from List and Thumbnail. Search box The eDoc Manager’s most powerful feature is the full text searching of all files that are stored on it.

  • Page 76: Chapter V. Using The Edoc Cabinet

    Chapter V. Using the eDoc Cabinet The eDoc Cabinet is a companion program to the eDoc Manager that you install on your personal computer. Once installed, you can use it to configure folders on your computer that automatically sync to and from folders on the eDoc Manager. This way you don’t need to log in to the eDoc Manager interface every time you want to upload something for example.

  • Page 77: Installing The Edoc Cabinet

    3. Follow the on-screen instructions to install the eDoc Cabinet program. 4. After the eDoc Cabinet program is installed, you can open it using the shortcut from the Start Menu > All Programs > Plustek > eDoc Cabinet folder. Logging in to the eDoc Manager with eDoc Cabinet You need to log in to the eDoc Manager with the eDoc Cabinet program before you can configure folders to sync.
  • Page 78 3. Enter the IP address or UDID of your eDoc Manager, your Account and Password and select your desired user interface language, then click on the Log on button to log on to the eDoc Manager. If you are using the UDID to connect to the eDoc Manager, you may be prompted to allow the program through the Windows Firewall.

  • Page 79: Viewing Folder Links

    Viewing folder links When you first log in with the eDoc Cabinet, it will most likely be empty. You start by creating different folder links depending on your desired results by clicking on the big + tile. When right-clicking on a folder link tile, you have the option to Edit or Delete the folder link.

  • Page 80: Creating And Editing Folder Links

    Creating and editing folder links This section will introduce you to the various settings that are available when creating and editing folder links. The interface for creating and editing folder links is the same. Name Enter the desired name you wish to assign this folder link. This is only to identify this particular link within the eDoc Cabinet program.

  • Page 81: Manual Or Automatic

    Manager in addition to your original file. You can select to perform OCR (Optical Character Recognition) when using this mode. You must install the OCR software ABBYY FineReader bundled with Plustek scanner on your computer before you can use the OCR Attention function.

  • Page 82: Server Folder

    Server folder Select the folder on your eDoc Manager to use for this folder link. You can also use the dialog to directly create a new folder. You cannot select the same folder for more than 1 link. Using your local folders After creating a folder link, you can open the local folder on your computer by double- clicking the folder link’s tile in the eDoc Cabinet.

  • Page 83: Appendix A: Specifications

    Requirement) CPU: Intel Core 2 Duo, 2.6GHz or above Network: 10/100/1000 Mbps (RJ-45) Browser Support Microsoft IE 11 or higher, Firefox, Chrome Plustek eDoc Cabinet Windows/MAC Clinet, eDocLink Software AP Tool, and eDoc mobile Mobile App Support Android, iOS Hardware specifications may change at any time without prior notice.

  • Page 84: Appendix B: Customer Service And Warranty

    If you encounter problems with your eDoc Manager, please review the installation instructions and operation suggestions contained in this guide. Visit our website http://www.plustek.com/ for more customer service information. For further assistance call our customer support phone number listed on the website. One of our representatives will be happy to assist you from Monday through Friday during office working hours.

  • Page 85: Fcc Radio Frequency Statement

    This Limited Warranty service does not provide for carry-in exchange when the problem results from accident, disaster, vandalism, misuse, abuse, unsuitable environment, program modification, another machine or non-vendor modification for this product. If this product is an optional feature, this Limited Warranty applies only when the feature is used in a machine for which it was designed.
  • Page 86 • Connect the equipment to an outlet on a circuit different from that which the receiver is connected. • Shielded interconnect cables and shielded power cord which are supplied with this equipment must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device.

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