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GIGA-TMS TR4020 User Manual

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Document #: TR4020/ TR4030 (V3.30b). Copyright Giga-TMS 1999-2001

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  • Page 1 How to print out this Manual Help & Reference ProxData on the web Programming Mode Menu Reference Check for updates Online Items (Settings) Reference Register to stay informed Onscreen message reference Tell us what you think! Document #: TR4020/ TR4030 (V3.30b). Copyright Giga-TMS 1999-2001...
  • Page 2 A.1.1. What’s new in this Manual New Manual release covers both the TR4020 (firmware V3.20 or V.30) and the TR4030 (firmware V3.30) online Time Recorders. The difference between these two machines is in the communication interfaces: the TR4020 supports “daisy-chain” RS232 network, while the TR4030 has an Ethernet interface and can be placed directly on a Local Area Network (LAN).
  • Page 3 (“TR4020/4030 User’s Manual V3.30-a.pdf”) to conveniently view this Manual on your PC’s monitor. Use the print-optimized version of the above (“TR4020/4030 User’s Manual print V3.30-a.pdf”) to print out the Manual. The printed version arranges 2 small document pages per A4 page.

  • Page 4: Table Of Contents

    A.1.5. Table of Contents B. Getting started B.1. Introduction B.2. Powering up for the first time B.3. Working in the Normal Mode B.4. Saving Time and Attendance data to the Floppy Disk C. Advanced topics C.1. Working in the Programming Mode C.2.

  • Page 5: Getting Started

    B. Getting started Click on one of the links below: Introduction Working in the Normal Mode Powering up for the first time Saving Time and Attendance data to the Floppy Disk...

  • Page 6: Introduction

    B.1. Introduction B.1.1. General Information The TR4020 and TR4030 are Online Time Recorders with built-in Floppy Disk Drive. The difference between the two models is in the online interface: the TR4020 utilizes an RS232 communications network, while the TR4030 has an Ethernet port and can be placed on the Local Area Network (LAN) directly.
  • Page 7 B.1.2. Installation The TR40xx can be used as a wall-mount or a desktop device. You can place it on the wall using the Mounting bracket Terminal’s mounting brackets (see the Figure to the left). For desktop Power switch operation, the Terminal base can be Relay connector rotated 180 degrees (to adjust the DC Jack...
  • Page 8 B.1.3. Where to go from here All the basic information you’ll probably need is contained in the remaining Sections of Part B. We will show you: • Powering up for the first time- how to prepare your TR40xx for work •...

  • Page 9: Powering Up For The First Time

    B.2. Powering up for the first time The TR40xx arrives from the factory (dealer) in a completely reset state. When you switch it on for the first time, you’ll see the screen like the one shown below. If this screen is not displayed, then the TR40xx may not be in a default condition and you need to reset it first- see Performing...
  • Page 10 On TR40xxM, TR40xxF and TR40xxB you can get a read error. The Terminal will generate a long beep and display a “Read error. Please, try again” message. Swipe the card again- make sure that you do this correctly, move the card at a steady speed and not too fast. After a good read, the TR40xx’s screen will display the message shown below.

  • Page 11: Working In The Normal Mode

    B.3. Working in the Normal Mode Power and Database Status Shift Event icons Event selector The Normal Mode of operation is where the Time and Attendance records are created. The TR40xx screen in the Normal Mode looks somewhat like the one shown above. To create a desired record, you need to select Event and Shift first.
  • Page 12 After you make sure that selected Event and Shift are correct, read the User ID-card (user Card is any working ID-card other then the Master Card). A confirmation screen is displayed every time a new record is created. The screen shows the registered event, time and date, ID-code of the User Card, and the Shift (see the screenshot to the left).

  • Page 13: Saving Time And Attendance Data To The Floppy Disk

    B.4. Saving Time and Attendance data to the Floppy Disk To save the Time and Attendance data to the Floppy Disk you need to enter the Programming Mode first. Complete information on the Programming Mode is provided in Working in the Programming Mode, this Section will only explain how to save the data to the Floppy Disk.
  • Page 14 default save filename which will be in the following format: “nn_dd-mm.dat”, where nn is the Machine Number, dd and mm are the current date and month (all this can be changed through other Main menu Items- see Machine No, Date). You can input your own filename- use the numerical keys on the TR40xx’s keypad and the F3 key as a backspace ( ).

  • Page 15: Advanced Topics

    C. Advanced topics Click on one of the links below: Working in the Programming Mode Using the TR40xx as an Access Control Terminal Database organization and management Controlling external Bell (Ring) Speeding up User registration Using Online communications Working with external scanner Viewing data on the PC Fine-tuning ID-code processing UPS battery...

  • Page 16: Working In The Programming Mode

    C.1. Working in the Programming Mode Programming Mode of operation is used to save the Terminal’s Time and Attendance data to the Floppy Disk, manage the Time and Attendance database, and setup the TR40xx’s functioning parameters (Settings). C.1.1. Entering Programming Mode For security reasons, access to the Programming Mode is protected by a Master ID-card (optionally) a...
  • Page 17 C.1.2. Navigating in Programming Mode The first thing you see when just having entered the Programming Mode is the Main Menu (see Figure below). All of the TR40xx Programming Mode Items are accessible via the Main Menu. This Section is not aiming at providing a detailed description of all Main Menu Items.
  • Page 18 Pressing when you are already at the top level of the Main Menu will prompt the TR40xx to ask you: “Do you want to exit the Programming Mode?” (see the Figure to the left). Notice that there are two choices displayed above the F-keys: “Yes”...
  • Page 19 Once again, this Section explains how to use the Programming Menu, not the meaning of individual Settings. See Main Menu Items if you have a question about a particular Setting. To edit a Setting, you must first select it. Supposing you want to set the Bell duration.
  • Page 20 The empty table has no data records, only the add record prompt- (+). To add a new record, make sure that the arrow at the left of the screen points at (+) and press . The function bar will display new functions of F-keys and the edit line will display the default data for the new record (see the Figure below).

  • Page 21: Database Organization And Management

    C.2. Database organization and management The TR40xx keeps the Time and Attendance data in its internal non-volatile database. Understanding internal database organization and logic is crucial to the effective Terminal management. C.2.1. “New” and “old” data The TR40xx distinguishes between the “new” and “old” data. New data is the data that was added to the Time and Attendance database after the last time the database contents has been saved to disk or uploaded to the PC via online connection.
  • Page 22 The Database icon provides a rough measure of the number of records in the database (in 25% increments). Icon on Figure below depicts the situation when more then 50% of total database capacity is already used up. Note, that this includes both “old” and “new” records. The old records may not be visible during the save or upload operation, but they are still there and they do occupy a database space.

  • Page 23: Speeding Up User Registration

    C.3. Speeding up User registration A typical organization normally has fixed working hours with increased inflows and outflows of employees at certain daytimes. Using a Time Recorder may create “registration jams” at peak periods, when there is a large number of people to clock in or out. Decreasing a per user registration time as much as possible may significantly alleviate the problem.
  • Page 24 Each timezone lasts from the time specified in the Time field of one entry and up to the time specified in the Time field of the next entry (all entries are arranged in the ascending order of Time field values). The following example illustrates this.
  • Page 25 C.3.2. Using Default Shift There is also a Default shift function that allows you to define a default shift that will be automatically restored after every ID-card read or several seconds of inactivity. Default shift is not a table- it can only be defined for the entire day.

  • Page 26: Working With External Scanner

    C.4. Working with external scanner The TR40xx allows you to attach an external scanner (reader). The data from the scanner is processed in much the same way as the data from internal reader. This way you can use two different readers at once. This can be useful if your organization circulates two kinds of ID-cards or is in the transition from one card technology to another.

  • Page 27: Fine-Tuning Id-Code Processing

    C.5. Fine-tuning ID-code processing The TR40xx has several Settings that can be used to adjust the way ID-codes from the internal reader external scanner are processed. These are: Prefix to match, From character, Number of characters (there are two sets of Settings- one for the internal reader, another one- for the external scanner). In addition, there are several Settings to adjust the data processing from the external scanner- see Working with external scanner...

  • Page 28: Using The Tr40Xx As An Access Control Terminal

    C.6. Using the TR40xx as an Access Control Terminal We receive a lot of questions regarding whether or not the TR40xx can be used as an Access Control Terminal. Some Users take the fact that the TR40xx has an electric lock control relay (see Bell and Lock control relays) as an indication of the Terminal’s ability to perform an Access Control Function.

  • Page 29: Controlling External Bell (Ring)

    C.7. Controlling external Bell (Ring) The TR40xx features a built-in Bell relay that can be used to control an external Bell (see Bell and Lock control relays). The TR40xx can be programmed to automatically activate the Bell relay at pre-determine times of day.

  • Page 30: Using Online Communications

    Up to 70 Terminals can be networked this way (see the drawing above). The TR4020s can be interconnected using a standard serial cable (WAS-1404 supplied with every TR4020). You can also use your own cable, just make sure that you do the wiring correctly- see RS232 cable wiring for details.
  • Page 31 LAN. Multiple TR4030 Terminals can be placed on a single LAN provided that they all are assigned different IP addresses. Like the TR4020, the TR4030 has an RS232 Slave port. This port can be used to daisy-chain more TR4020 Terminals (cable WAS-1404, see RS232 cable wiring for details).

  • Page 32: Viewing Data On The Pc

    C.9. Viewing data on the PC The data file created by the TR40xx on the Floppy Disk (or by the TR4020/4030 Control Center software on your PC’s HDD) has a format known as “delimited text”. This kind of files can be processed by a variety of widely available software packages and tools, including the Microsoft Word, Excel, Access and many others.

  • Page 33: Ups Battery

    C.10. UPS battery The TR40xx features a built-in UPS (Uninterruptible Power Supply) battery. The battery is capable of supporting the normal operation of the Terminal for 8 hours. The battery completely recharges in 72 hours. It is important to realize that the TR40xx is not a battery-operated device (like a Notebook PC).

  • Page 34: Reference

    D. Reference Click on one of the links below: All Main Menu Items Time and Attendance data file format All Online Items Bell and Lock control relays All Onscreen messages I/O Connector pin assignment Performing a System Reset Rotating base cover for desktop operation Downloading new application firmware Specifications...

  • Page 35: All Main Menu Items

    D.1. All Main Menu Items D.1.1. List of Main Menu Items Items available on the TR4030 (V3.30) only are marked with “E” (Ethernet). Save to disk Database tools Status report Disk tools Free space Delete saved data Setup LCD contrast Format disk Mark all as ‘new’...
  • Page 36 See previous page for all other Items Advanced folder Ethernet* address* Internal reader Prefix to match port* External reader Prefix to match From character Ethernet address (h)* From character Number of characters Ethernet address (l)* Number of Baudrate Start character End character * TR4030 only...
  • Page 37 Save to disk (Main Menu) See also: : Database organization and management, Machine Number This command allows you to save new Time and Attendance data into the Floppy Disk file. New data is the data that has never been saved to disk or uploaded to the PC in the past. If you want to save entire database contents, then you need to use the Mark all as ‘new’...
  • Page 38 Status report (Main Menu! ! ! ! Database tools) See also: Database organization and management, Delete saved data, Mark all as ‘new’, Delete all data, Recover data, Save to disk This command produces a detailed status report, which includes: • Total number of records in the database (old + new) •...
  • Page 39 Delete saved data (Main Menu! ! ! ! Database tools) See also: Database organization and management, Status report, Mark all as ‘new’, Delete all data, Recover data, Save to disk This command erases all the “old” data from the database. Old data is the data that has been saved to the disk or uploaded to the PC at least once in the past.
  • Page 40 Mark all as ‘new’ (Main Menu! ! ! ! Database tools) See also: Database organization and management, Status report, Delete saved data, Delete all data, Recover data, Save to disk Use this command when you want to save the old data again. Old data is the database data that has been saved to disk or uploaded to the PC at least once in the past.
  • Page 41 Delete all data (Main Menu! ! ! ! Database tools) See also: Database organization and management, Status report, Delete saved data, Mark all as ‘new’, Recover data, Save to disk This command completely initializes the database. Use it if you want to quickly delete both old and new data.
  • Page 42 Recover data (Main Menu! ! ! ! Database tools) See also: Database organization and management, Status report, Delete saved data, Mark all as ‘new’, Delete all data, Save to disk This command can be used to (partially) recover the database contents after the database was damaged or inadvertently initialized using the Delete all data command.
  • Page 43 Free space (Main Menu! ! ! ! Disk tools) See also: Save to disk, Format disk, Status report This command reports the amount of free space on a currently inserted Floppy Disk. Normally, you use it to determine if you have enough free disk space to save the Terminal’s Time and Attendance data. You do this by comparing the number displayed by the Free space command and the total amount of new data in bytes displayed by the Status...
  • Page 44 Format disk (Main Menu! ! ! ! Disk tools) See also: Free space Executing this command applies a standard PC/AT formatting to the Floppy Disk. Warning: formatting permanently deletes all disk data! Formatting the disk can help you to clean the disk space or repair the disk that was unusable because of some data error.
  • Page 45 LCD contrast (Main Menu! ! ! ! Setup) See also:--- This Setting allows you to adjust the contrast ratio of the TR40xx LCD screen. Use Lighter (F2) and Darker (F3) keys to adjust the contrast...
  • Page 46 Machine No (Main Menu! ! ! ! Setup) See also: Save to disk, Viewing data on the Time and Attendance data file format Machine Number is used to distinguish between the data generated by individual TR40xx Terminals. Firstly, Machine Number is used to form a default filename during the Save to disk operation. Second, it is a part of every Time and Attendance record generated by the TR40xx.
  • Page 47 Master ID (Main Menu! ! ! ! Setup) See also: Powering up for the first time, Programming Mode, Master password Master ID (Master Card) is a supervisor card that is used to access the TR40xx’s Programming Mode. Together with an optional Master password, it protects the Terminals internal Settings and data from unauthorized viewing or editing.
  • Page 48 Master password (Main Menu! ! ! ! Setup) See also: Master Programming Mode Master password provides an additional Programming Mode protection. When the Master password is set, you need to both read a valid Master ID and input correct Master password in order to enter the Programming Mode.
  • Page 49 Date (Main Menu! ! ! ! Setup) See also: Time This Menu Item allows you to set the TR40xx’s current date. Note, that the date must be added in the dd-mm-yyyy format, or the Terminal won’t accept it.
  • Page 50 Time (Main Menu! ! ! ! Setup) See also: Date This Menu Item allows you to set the TR40xx’s current date.
  • Page 51 Bell duration (Main Menu! ! ! ! Setup) See also: Edit bell table, Clear bell table, Controlling external Bell (Ring), Bell and Lock control relays The TR40xx is equipped with a bell control relay (see Bell and Lock control relays) that can be used to activate an external Bell (Ring) at certain predefined daytimes.
  • Page 52 Edit bell table (Main Menu! ! ! ! Setup) See also: :Bell duration, Clear bell table, Controlling external Bell (Ring), Bell and Lock control relays The TR40xx is equipped with a bell control relay (see Bell and Lock control relays) that can be used to activate an external Bell (Ring) at certain predefined daytimes.
  • Page 53 Clear bell table (Main Menu! ! ! ! Setup) See also: :Bell duration, Edit bell table, Controlling external Bell (Ring), Bell and Lock control relays This command allows you to quickly erase the contents of the Bell table.
  • Page 54 Edit default event table (Main Menu! ! ! ! Setup) See also: Clear default event table, Speeding up User registration The TR40xx allows you to define a so-called default event schedule. When this schedule is defined, the TR40xx will be automatically pre-selecting the appropriate event key (IN, OUT, etc…) depending on the time of day.
  • Page 55 Clear default event table (Main Menu! ! ! ! Setup) See also: Edit default event table, Speeding up User registration This command allows you to quickly erase the contents of the Default Event table.
  • Page 56 Default shift (Main Menu! ! ! ! Setup) See also: Speeding up User registration The TR40xx allows you to define a default shift that will be automatically pre-selected for User convenience. This way the User registration can be made more efficient (see Speeding up User registration).
  • Page 57 Lock activation duration (Main Menu! ! ! ! Setup) See also: Bell and Lock control relays, Using the TR40xx as an Access Control Terminal The TR40xx features an electric lock control relay (see Bell and Lock control relays). Relay is activated every time a valid User ID-Card is read.
  • Page 58 TR4030 you are planning to install on the network. Note, that the matching IP address must also be set in the PC software you are using to control the TR4030. Default value for this setting is “192.168.100.40”. ProxData’s TR4020/4030 Control Center for Windows software selects this IP address by default as well.
  • Page 59 Unless your Local Area Network (LAN) has a complicated firewall arrangement, you won’t need to change this Setting. Consult your Network Administrator for a suitable UDP port number if necessary. Default value for this Setting is 1001. ProxData’s TR4020/4030 Control Center for Windows software selects this UDP port by default as well.
  • Page 60 Ethernet address (h) (Main Menu! ! ! ! Setup! ! ! ! Advanced..! ! ! ! Ethernet) TR4030 only See also: address, port, Ethernet address (l) This Setting, in conjunction with the Ethernet address (l) defines the physical address of the Ethernet port on the Local Area Network (LAN).
  • Page 61 Ethernet address (l) (Main Menu! ! ! ! Setup! ! ! ! Advanced..! ! ! ! Ethernet) TR4030 only See also: address, port, Ethernet address (h) This Setting, in conjunction with the Ethernet address (h) defines the physical address of the Ethernet port on the Local Area Network (LAN).
  • Page 62 Prefix to match (Main Menu! ! ! ! Setup! ! ! ! Advanced…! ! ! ! Internal reader) See also: From character, Number of characters, Fine-tuning ID-code processing, Using the TR40xx as an Access Control Terminal. Note: The explanation below applies to the TR40xx’s internal reader. There is an identical Setting for an external reader (scanner)- see Prefix to match (External reader) Prefix to match allows you to restrict the User ID-cards accepted by the TR40xx to cards whose...
  • Page 63 From character (Main Menu! ! ! ! Setup! ! ! ! Advanced…! ! ! ! Internal reader) See also: Prefix to match, Number of characters, Fine-tuning ID-code processing, Using the TR40xx as an Access Control Terminal. Note: The explanation below applies to the TR40xx’s internal reader. There is an identical Setting for an external reader (scanner)- see From character (External reader).
  • Page 64 Number of characters (Main Menu! ! ! ! Setup! ! ! ! Advanced…! ! ! ! Internal reader) See also: Prefix to match, From character, Fine-tuning ID-code processing, Using the TR40xx as an Access Control Terminal. Note: The explanation below applies to the TR40xx’s internal reader. There is an identical Setting for an external reader (scanner)- see Number of characters (External reader).
  • Page 65 Prefix to match (Main Menu! ! ! ! Setup! ! ! ! Advanced…! ! ! ! External reader) See also: From character, From character, Fine-tuning ID-code processing, Using the TR40xx as an Access Control Terminal. Note: The explanation below applies to the TR40xx’s external reader. There is an identical Setting for an internal reader- see Prefix to match (Internal reader).
  • Page 66 From character (Main Menu! ! ! ! Setup! ! ! ! Advanced…! ! ! ! External reader) See also: Prefix to match, Number of characters, Fine-tuning ID-code processing, Using the TR40xx as an Access Control Terminal. Note: The explanation below applies to the TR40xx’s external reader (scanner). There is an identical Setting for an internal reader- see From character.
  • Page 67 Number of character (Main Menu! ! ! ! Setup! ! ! ! Advanced…! ! ! ! External reader) See also: Prefix to match, From character, Fine-tuning ID-code processing, Using the TR40xx as an Access Control Terminal. Note: The explanation below applies to the TR40xx’s external reader (scanner). There is an identical Setting for an internal reader- see Number of characters.
  • Page 68 Baudrate (Main Menu! ! ! ! Setup! ! ! ! Advanced…! ! ! ! External reader) See also: Prefix to match, From character, Number of characters, Start character, character, Working with external scanner The TR40xx features an external reader (scanner) port that can be used to attach an auxiliary device. Reading the card on the external device generates a Time and Attendance record in exactly the same manner as with the internal (built-in) reader.
  • Page 69 Start character (Main Menu! ! ! ! Setup! ! ! ! Advanced…! ! ! ! External reader) See also: Prefix to match, From character, Number of characters, Baudrate, character, Working with external scanner The TR40xx features an external reader (scanner) port that can be used to attach an auxiliary device. Reading the card on the external device generates a Time and Attendance record in exactly the same manner as with the internal (built-in) reader.
  • Page 70 End character (Main Menu! ! ! ! Setup! ! ! ! Advanced…! ! ! ! External reader) See also: Prefix to match, From character, Number of characters, Baudrate, Start character, Working with external scanner The TR40xx features an external reader (scanner) port that can be used to attach an auxiliary device. Reading the card on the external device generates a Time and Attendance record in exactly the same manner as with the internal (built-in) reader.

  • Page 71: All Online Items

    D.2. All Online Items D.2.1. List of Online Items Depending on the firmware you are using, some items below may not be available on your Machine. Online Item Corresponding Programming Mode Setting/Screen Machine Number Machine No Machine Name This Item is only available online Time Time Date...
  • Page 72 Machine Number Machine Number (Programming Mode Menu Item).
  • Page 73 Machine Name See also: Machine Number This Item allows you to define a name for Terminal. The name exists for your convenience only (to make it easier for you to select a Terminal from the list of all available Terminals). Machine name does not go into the Time and Attendance database records, only Machine Number does.
  • Page 74 Time Time (Programming Mode Menu Item).
  • Page 75 Date Date (Programming Mode Menu Item).
  • Page 76 Login Password See also: Using Online communications Login Password protects online access to the TR40xx. Online User must login onto the Terminal using the Login Password first. Only then he will be able to edit the TR40xx’s Items or upload the Time and Attendance database.
  • Page 77 Bell duration Bell duration (Programming Mode Menu Item).
  • Page 78 Bell Table Edit bell table, Clear bell table (Programming Mode Menu Items).
  • Page 79 Default Event Table Edit default event table Clear default event table (Programming Mode Menu Items).
  • Page 80 Default shift Default shift (Programming Mode Menu Item).
  • Page 81 Lock activation duration Lock activation duration (Programming Mode Menu Item).
  • Page 82 Internal reader, prefix Prefix to match (Programming Mode Menu Item).
  • Page 83 Internal reader, extract from character From character (Programming Mode Menu Item).
  • Page 84 Internal reader, number of characters to extract Number of characters (Programming Mode Menu Item).
  • Page 85 External scanner, prefix Prefix to match (Programming Mode Menu Item).
  • Page 86 External scanner, extract from character From character (Programming Mode Menu Item).
  • Page 87 External scanner, number of characters to extract Number of character (Programming Mode Menu Item).
  • Page 88 External scanner, start character Start character (Programming Mode Menu Item).
  • Page 89 External scanner, end character End character (Programming Mode Menu Item).
  • Page 90 External scanner, baudrate Baudrate (Programming Mode Menu Item).
  • Page 91 Total number of records See also: Status report, Database organization and management This Item is read-only. It returns the total number of records (old + new) currently found in the TR40xx’s database. This is the same value that is displayed by the Status report screen’s Total, rec(s).
  • Page 92 Number of new records See also: Status report, Database organization and management This Item is read-only. It returns the total number of new records currently found in the TR40xx’s database. This is the same value that is displayed by the Status report screen’s New, rec(s).
  • Page 93 Number of free records See also: Status report, Database organization and management This Item is read-only. It returns the total number of free (unused) records currently found in the TR40xx’s database. This is the same value that is displayed by the Status report screen’s Free, rec(s).
  • Page 94 Power status See also: UPS battery This Item is read-only. It reports current TR40xx power situation. Possible returned values are: Wall power Battery power, battery level is OK Battery power, battery level is low...
  • Page 95 Firmware version See also: Downloading new application firmware This Item is read-only. It returns currently loaded firmware version. This is the same string that is displayed at the TR40xx startup (see Checking currently loaded firmware version Downloading new application firmware for more details)

  • Page 96: All Onscreen Messages

    D.3. All Onscreen messages D.3.1. List of all messages Abort this operation? Amount of Flash memory installed is not enough to run this application. Machine is halted Before you can start using this machine… you need to set a Master Card. Read any card now- it will… Database error.
  • Page 97 Invalid setting value has been encountered. Machine is halted Machine has been reset. You may now switch it off Machine is running on battery power. Performing disk tasks is not recommended. Continue still? No disk or disk error Not enough free disk space to save all data Online session is in progress.
  • Page 98 Abort this operation? See also: Save to disk, Format disk This message is displayed when you choose to interrupt some long operation like Save to disk Format disk. If you choose No, the operation will continue as if it hasn’t been interrupted at all. Choosing Yes will abort the operation and return you to the Main Menu.
  • Page 99 Amount of Flash memory installed is not enough to run this application. Machine is halted See also:--- This message indicates that the application firmware you have downloaded needs more FLASH memory then you have on your TR40xx. It is highly unlikely that you’ll ever see this message. If this happens, please contact us as support@proxdata.com.
  • Page 100 Before you can start using this machine… you need to set a Master Card. Read any… See also: Powering up for the first time, Programming Mode, Performing a System Reset, Master ID This message is displayed when you switch the TR40xx on for the first time ever or after having performed a System reset.
  • Page 101 Database error. New data cannot be added See also: Delete all data, Recover data, Database organization and management This message appears when the database is malfunctioning and the User attempts to register (read User ID-card). New records cannot be added to the database until it is repaired. You can repair the database either by initializing it (Delete all data command) or recovering it...
  • Page 102 Database error. Operation will be aborted See also: Delete all data, Recover data, Database organization and management This message means that the Time and Attendance database is malfunctioning and the operation you’ve attempted to perform cannot be finished. You can repair the database either by initializing it (Delete all data command) or recovering it...
  • Page 103 Database is full. New data cannot be added See also: Database organization and management, Delete saved data, Delete all data This message appears when the database is full already and the User attempts to register (read User ID-card). New records cannot be added unless the database is (partially) emptied. You can do this either by deleting the old (saved) database data (Delete saved data command), or by delete all database data...
  • Page 104 Delete saved data from the database? See also: Save to disk, Database organization and management This message appears at the end of the Save to disk operation. Choosing No (recommended) will preserve the data you’ve just saved in the Terminal’s memory. Choosing Yes will permanently delete the saved data.
  • Page 105 Disk error. Operation will be aborted See also: Save to disk, Format disk This error is displayed if a severe error is encountered during the Save to disk operation. There may be two reasons for this: • The disk may have a data (formatting) problem. Attempt to reformat it using the Format disk command, then try to save the data again.
  • Page 106 Do you wish to disable Master Password See also: Master password, Programming Mode This message is displayed when you input a 0-length password for the Master password Setting. The TR40xx double checks with you by asking you to confirm if you really want to disable the password. Choosing Yes will disable the Master password, choosing No will preserve the password intact.
  • Page 107 Do you wish to exit programming mode? See also: Programming Mode This question is asked when you are about to leave the Programming Mode. Press No to return to the Main Menu, Yes- to exit the Programming Mode.
  • Page 108 Do you wish to proceed with this operation? See also: Delete saved data, Mark all as ‘new’, Delete all data, Recover data, Format disk This confirmation screen is displayed whenever you are about to execute a command that will irreversibly alter or delete the data in the Terminal’s memory or on the Floppy Disk. Make sure you really know what you are doing and press Yes to continue or No to safely abort command execution.
  • Page 109 Edit filename & press Enter when finished. Filename cannot contain blank spaces See also: Save to disk, Machine Number This message prompts you to accept or edit the filename for the Time and Attendance data file. By default, the filename represents this Terminal’s Machine Number and a current month and date: “nn_mm- dd.dat”.
  • Page 110 File already exists. F2 Edit filename F3 Append data to existing file See also: Save to disk, Format disk This message is displayed during the Save to disk operation if the file with the name you’ve just specified already exists on a currently inserted Floppy Disk. In this situation you have the following choices: •...
  • Page 111 Firmware error. Machine is halted See also:--- In an unlikely event that you ever face this message, please contact us at feedback@proxdata.com.
  • Page 112 Flash memory failure or Flash is not installed. Machine is halted See also:--- This is a severe error that indicates some internal hardware malfunction. Please, return your TR40xx for service/ repair.
  • Page 113 Formatting failed See also: Format disk This error is displayed when the service area (Track 0) of the Floppy Disk you are trying to format is physically damaged or when the disk is not inserted properly. Problems with tracks other then Track 0 are not so severe- the disk will simply yield less usable space if it has some physical damages.
  • Page 114 Formatting… See also: Format disk This screen is displayed during the Format disk operation. The status bar shows approximate format progress. Formatting is a long operation. It can be aborted by pressing and holding Abort until Abort this operation? question is displayed, then choosing Yes. Warning: Aborting the formatting will make the Floppy Disk unusable! You’ll need to complete the formatting to make the disk readable again! For the above reason, aborting should be used to interrupt the formatting that takes too long (usually...
  • Page 115 Free disk space, byte(s): XXX (Close) See also: Free space This screen is displayed when you choose the Free space command. It shows the amount of free space in bytes on a currently inserted Floppy Disk.
  • Page 116 I/O board communications error. Machine is halted. Performing System… TR4030 only This message indicates that there is something wrong with the I/O board (Ethernet adaptor) of the TR4030. The problem may be with the board’s hardware or internal firmware. Since the firmware of the I/O board is re-loaded each time you perform a System Reset, doing so may solve the problem.
  • Page 117 I/O board failure. Machine is halted TR4030 only This message indicates that I/O board (Ethernet adaptor) of the TR4030 is malfunctioning. Send the TR4030 for repairing.
  • Page 118 ID-code is too long. New data cannot be added See also: From character, Number of characters, Baudrate, Start character, character, Working with external scanner. This message may be displayed when you are using an external reader (scanner). The message means that ID-code contained too many characters. The limitation for the TR40xx is 20 alphanumerical or 40 numerical (Hex) characters.
  • Page 119 Incorrect Password See also: Entering Programming Mode, Master password This message is displayed when you have entered an incorrect Master password.
  • Page 120 Initializing… System Reset is in progress. Please, wait for a while…...
  • Page 121 Input Master Password See also: Entering Programming Mode, Master password This message is displayed after you read the Master ID-card in case the Master password is set. Input correct password and press Enter.
  • Page 122 Input new Master Password See also: Entering Programming Mode, Master password This message is displayed when you choose to input new Master password. Input any password of up to 6 characters long and press Enter.
  • Page 123 Invalid card See also: Prefix to match, From character, Number of characters, Fine-tuning ID-code processing The following applies both to the internal and external readers. This message is displayed when the User ID-card is rejected by the TR40xx. This can be because of two reasons: •...
  • Page 124 Invalid setting value has been encountered. Machine is halted See also: Performing a System Reset This message indicates that some TR40xx’s Setting contains an invalid value. Normally, this situation can be solved by performing a System Reset. You can do this safely, since reset will preserve the database data of the TR40xx intact.
  • Page 125 Machine has been reset. You may now switch it off See also: Performing a System Reset This message is displayed when the System Reset is over. Simply switch the TR40xx off and back on again to continue.
  • Page 126 Machine is running on battery power! Performing disk tasks is not recommended! Continue still? See also: Save to disk, Free space, Format disk, UPS battery This command is displayed whenever you attempt to perform some disk operation while the TR40xx is running on battery power.
  • Page 127 No disk or disk error See also: Save to disk, Free space This error message may be displayed at the beginning of the Save to disk Free space command execution. At this point, the TR40xx cannot make sure whether the disk is damaged or simply not inserted. Check the following: •...
  • Page 128 Not enough free disk space to save all data See also: Save to disk, Status report, Free space, Format disk This message that the total size of the new Time and Attendance data is bigger then the amount of free space on the currently inserted Floppy Disk.
  • Page 129 Online session is in progress. Entering Programming Mode will abort it. Continue still? See also: Programming Mode, Using Online communications This message is displayed when you are about to enter the Programming Mode while there is an Online User logged onto the TR40xx. If you choose Yes, then the Online User will be disconnected from the Terminal (kicked-out).
  • Page 130 Passwords do not match. New Master Password was not set See also: Master password, Programming Mode When you attempt to set a new Master password, you are requested to input the same password twice. This is to make sure that you haven’t made any typo. This message is displayed when password you have entered first does not match the password you have entered the second time.
  • Page 131 Please, wait… Just wait for a while… :)
  • Page 132 Read a card you wish to use as the Master Card See also: Master ID This message is displayed when you are about to set new Master ID Card. Simply read the card of your choice or press Cancel to abort this operation. This screen will also timeout automatically in about 20 seconds.
  • Page 133 Read error. Please, try again See also:--- This error is displayed when there was an error reading a Magnetic or Barcode card. It will never happen with an RFID version of the TR40xx. Try to read the card again- make sure you swipe it correctly, try to keep the constant speed, do not swipe the card too fast.
  • Page 134 Reader failure. Machine is halted See also:--- This is a severe error that indicates some internal hardware malfunction. Please, return your TR40xx for service/ repair.
  • Page 135 Real-Time Clock failure. Machine is halted See also:--- This is a severe error that indicates some internal hardware malfunction. Please, return your TR40xx for service/ repair.
  • Page 136 Re-type Master Password See also: Master password, Entering Programming Mode This message is displayed when you are setting a new Master password. To make sure that you haven’t made any typo, you are required to input the same password string twice. Just input the same string again and press Enter.
  • Page 137 Root directory is full. Cannot create new file See also: Save to disk, Format disk This is a very rare error. It happens when the Floppy Disk already holds the maximum allowable number of files in its root directory. In this case, a new file cannot be created. Either use another disk (insert it and press Retry) or Format the current one using the Format disk command.
  • Page 138 Saving data… See also: Save to disk This screen is displayed during the Save to disk operation. The process may take up to three minutes depending on the amount of data to be saved. You can safely abort the saving by pressing and holding Abort until Abort this operation? question is displayed, then choosing Yes.
  • Page 139 The data you have entered is invalid See also: Programming Mode This message is displayed when you input an invalid new setting value, for example 13:10:65 for the Time Setting.
  • Page 140 The disk is write-protected See also: Save to disk, Format disk This message is displayed when you try to perform a Save to disk Format disk operation on a write- protected disk. The Floppy Disk write protector is a plastic lever at the corner of the disk. Simply eject the disk, switch the lever, put the disk back into the Drive and press Retry.
  • Page 141 The menu is empty See also:--- In an unlikely event that you ever face this message, please contact us at feedback@proxdata.com. To continue working, simply press Close.
  • Page 142 There is no new data to be saved See also: Save to disk, Status report, Mark all as ‘new’, Database organization and management This message is displayed when you execute a Save to disk command and the TR40xx doesn’t have any new data in its memory.
  • Page 143 This disk is not PC/AT-compatible See also: Format disk This message means that the disk is not formatted properly, formatted on a system other then PC/AT- compatible (for example, Mac), or physically damaged. Format disk command applies a standard PC/AT-compatible formatting. Warning: formatting permanently deletes all disk data!
  • Page 144 Time/date is not set. New data cannot be added See also: Time, Date, Programming Mode This error is displayed when the User reads his/her ID-card and the TR40xx doesn’t have its internal Real-Time Clock set to a correct value. Enter the Programming Mode and use the Time...
  • Page 145 Timetable is full See also: Edit bell table, Edit default event table, Editing Bell and Default Event tables The Bell and Default Event tables of the TR40xx can both contain not more then 32 entries (records) each. This message is displayed when you attempt to add the 33 record to either table.
  • Page 146 Total, rec(s): XXX New, rec(s): XXX New, byte(s): XXX Free, rec(s): XXX Used, %: XXX See also: Status report, Database organization and management This screen is displayed when you execute the Status report command. Complete coverage of database-related issues as well as explanation for the data displayed by this screen can be found in , Database organization and management.
  • Page 147 Unsupported I/O board. Machine is halted This message indicates that your TR40xx terminal’s current firmware cannot support the installed I/O board. Please, go to the ProxData website at www.proxdata.com to obtain the latest version of the firmware that will be recognize your I/O board.
  • Page 148 Updating I/O board… TR4030 only The I/O board (Ethernet adaptor) of the TR4030 has an additional processor running its own firmware. The firmware is re-loaded into this processor during the System Reset. This message is displayed while this task is being performed.
  • Page 149 You will now enter Programming Mode See also: Powering up for the first time, Programming Mode, Performing a System Reset This screen is displayed after you choose the Master Card on the first time you switch the TR40xx on after the System Reset.

  • Page 150: Performing A System Reset

    D.4. Performing a System Reset System Reset restores all TR40xx Settings to their default factory state but preserves the database contents. System Reset is the only solution in case you loose the Master Card or forget the Master Password; also when the TR000 displays any message that says “Machine is halted”. INIT button To perform the System Reset: •...

  • Page 151: Downloading New Application Firmware

    D.5. Downloading new application firmware The TR40xx’s internal firmware can be upgraded in the field via a so-called Application Download Port. We are constantly working on the TR40xx functionality enhancement, so a new firmware version is normally released every half year. You are advised to register at www.proxdata.com/register.htm so we can let you when the new improved firmware version is available.
  • Page 152 XMODEM protocol (checksum version). Suitable software packages are Term95 (part of Norton Commander package), QMODEM (a very popular DOS program), and a HyperTerminal. The latter is especially popular because it comes with every Windows-95/98/2000 distribution. Procedures below assume the use of HyperTerminal for Windows-98. The HyperTerminal is normally found in Start ! Programs ! Accessories ! Communications ! HyperTerminal folder.
  • Page 153 • Go to the Control Panel (Start ! Settings ! Control Panel) and double-click on the Add/Remove Programs icon- the Add/Remove Programs dialog will open • Click on Windows Setup tab to view the list of optional installation components • Choose Communications in the Components list and click Details •...
  • Page 154 When the COM Properties dialog appears, set communications parameters as follows: Bits per second: 38400, Data bits: 8, Parity: None, Stop bits: 1, Flow control: None. Click OK when done- the HyperTerminal’s main window will appear • Choose Transfer ! Send file from the Main menu- the Send file dialog will appear •...
  • Page 155 This means that something went wrong during firmware file downloading. One common reason for this is incorrect communications parameters setting in the HyperTerminal. Check the HyperTerminal setting carefully and try again. ExtFLASH failure IntFLASH failure This indicates a serious hardware malfunction. Please, return your TR40xx for service/repair. File is too big Invalid boot code This means that you are trying to download an invalid file.

  • Page 156: Time And Attendance Data File Format

    D.6. Time and Attendance data file format The TR40xx saves the time/attendance data onto a Floppy Disk using a so-called delimited text format. This data format is widely accepted by a variety of different software packages including the Microsoft Excel, Access and many others.

  • Page 157: Bell And Lock Control Relays

    D.7. Bell and Lock control relays The TR40xx features two identical internal Relays with 2A switching capability (average current, peak current can be up to 10A). Relay #1 is used to control an external Bell (Ring), Wire holder (x4) relay #2 controls an Electric Lock.

  • Page 158: I/O Connector Pin Assignment & Cable Wiring

    Scanner hardware with the PC/Master port on the TR4020 and the Ethernet circuitry of the TR4030. The PC/Master port of the TR4020 and the Ethernet port of the TR4030 will NOT work properly when the Download cable is attached! To avoid common confusion, all pins are designated as inputs TR 4030 and outputs with respect to the Terminal.
  • Page 159 PC to Terminal connection and for #2 " ! #2 connection between the Terminals (see Online #3 " ! #3 communications with the TR4020). Our part number #5 " ! #5 for this cable is WAS-1404. #7 " ! #7 #8 " ! #8 D.8.3.

  • Page 160: Rotating Base Cover For Desktop Operation

    D.9. Rotating base cover for desktop operation The TR40xx can be used as a wall-mount (default) or a desktop device. For convenient desktop operation, a base cover must be rotated to adjust the front panel viewing angle. To rotate the base cover: Base cover screw (x4) •...

  • Page 161: Specifications & Ordering Information

    Code 39, numerical RFID reading distance (with am ISO-sized Card) 10 cm min. Database capacity App. 12000 records (depends on the firmware version) Interface (TR4020): 3x RS232 ports (PC/Master, Slave, Scanner) Interface (TR4030): 1x Ethernet port (PC/Master), 2x RS232 ports (Slave, Scanner) Floppy Disk Drive 3.5”, 1.44MB, PC/AT compatible...

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