InfoTronics IDpunch 7 User Manual
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InfoTronics IDpunch 7 User Manual

Supports both badge and pin entry
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IDpunch 7 Finger Reader User Guide
for
Attendance on Demand
(Latest update:
http://www.attendanceondemand.com/IDpunch7_fingerreader_userguide.pdf
)

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Summary of Contents for InfoTronics IDpunch 7

  • Page 1 IDpunch 7 Finger Reader User Guide Attendance on Demand (Latest update: http://www.attendanceondemand.com/IDpunch7_fingerreader_userguide.pdf...
  • Page 2 © InfoTronics, Inc. 2011 All Rights Reserved Attendance on Demand is a registered trademark of Attendance on Demand, Inc. All other company and product names are registered trademarks or trademarks of their respective holders. Information in this document is subject to change without notice.
  • Page 3 Date Notes 10/27/11 The following information is updated: The clock menu structure. See Appendix A: IDpunch 7 Finger Reader Menu Structure on page 18. Employee Menu is updated. See Appendix D: Employee Menu on page 32. ® ©2011, Attendance on Demand...

  • Page 4: Table Of Contents

    When an Employee Damages a Badge Label ......... Error! Bookmark not defined. Appendix A: IDpunch 7 Finger Reader Menu Structure ............18 Appendix B: IDpunch 7 Finger Reader Station Properties in Attendance on Demand ..23 Attendance on Demand Professional Edition 1.0 ................. 23 Basic Tab ............................
  • Page 5 Add Schedule ............................30 Lift Restriction ............................. 30 Lift Badge Restriction .......................... 31 Appendix D: Employee Menu ....................32 Employee Review ..........................32 Enter Tips ............................. 32 Simple Workgroup Entry ........................32 Callback Transaction ..........................33 Lift Next Restriction ..........................33 Lift Next Restriction for Employee ......................

  • Page 6: Introduction

    Introduction The IDpunch 7 Finger Reader is a simple, low-cost way to gather employee In and Out punches and perform many comprehensive functions using a badge, PIN entry or finger. This manual covers daily use of IDpunch 7 Finger Readers, as well as maintenance.

  • Page 7: Meet The Idpunch 7 Finger Reader

    Meet the IDpunch 7 Finger Reader The IDpunch 7 Finger Reader is a time recorder with streamlined technology that is easy to use and easy to configure. Let’s review the basic parts of the time recorder. Clock Face Display. It displays time, information, and instructions for the user.

  • Page 8: Clock Bottom

    RS232, half-duplex RS485 port. It is not used. Maintenance of the IDpunch 7 Finger Reader The IDpunch 7 Finger Reader works well in any temperature-controlled environment. The keypad and LCD screen should maintain their new appearance with proper use. We recommend using a small amount of hexane or 90% alcohol on a piece of cotton to clean the LCD or keypad, if necessary.

  • Page 9: Idpunch 7 Finger Reader Lifecycle

    IDpunch 7 Finger Reader Lifecycle Several steps are required to use the IDpunch 7 Finger Reader. Understanding the steps helps you to have a great experience with the clock. Customer Steps You must complete some steps before supervisors and employees can use the clock. Several videos and this end user manual are provided to assist you.

  • Page 10: If Using A Biometric Reader

    If using a biometric reader … Customer enrolls finger at the clock Press MENU Enter the administrator PIN if the menu is locked Select Employee Enrollment in the Enrollment Menu Place the finger firmly on the platen twice. Press the synchronization button to synchronize the clock and the hosted system Supervisors/Employees perform their own functions: Employee punches In/Out Employee uses Function Keys...

  • Page 11: Using The Idpunch 7 Finger Reader

    Guide lists the overall procedure. The remaining sections describe the steps in detail. Become familiar with these steps in order to guide customers in the installation and use of the IDpunch 7 Finger Reader. QuickStart Guide for Using IDpunch 7 Finger Reader To use IDpunch 7 Finger Readers in HTTP mode with the hosted system, a few steps are required.

  • Page 12: Working With The Biometric Reader

    The quality of finger image is relative to the number of minutiae points captured. Please note: The IDpunch 7 Finger Reader does not store or read finger prints. It uses the physical characteristics of the finger to create a unique template to store and compare when an employee punches.

  • Page 13: Enrolling Employees

    To enroll an employee using the time clock configuration menu: 1. Press MENU on the time clock. 2. Enter the administrator’s PIN to access the IDpunch 7 Finger Reader menu if the menu is locked. The Enrollment Menu is highlighted.

  • Page 14: Punching In Or Out

    It is important that the finger is placed on the platen in the same manner every time. See Understanding Biometric Technology and Enrollment on page 12 to ensure enrollment is successful. During the enrollment process, if the finger is not placed on the platen within 10-15 seconds after the message “Place Your Finger Firmly”...

  • Page 15: Working With Proximity Badges

    Badges must be registered in the system so employees can easily be assigned an appropriate badge number. This operation is performed at the IDpunch 7 Finger Reader. 1. Press MENU on the IDpunch 7 Finger Reader. If needed, identify an administrator at the clock with a PIN.

  • Page 16: Issuing Badges To Employees

    5. Press ESC to exit the menu. The clock performs a synchronization automatically to upload badges to the system. Issuing Badges to Employees Before badges can be used they must be issued to employees (with or without labels). This procedure is different depending on whether you are issuing badges to all employees (typical when a clock is first being installed) or to just one employee (typical when a new employee is hired).

  • Page 17: When An Employee Loses A Badge

    When an employee leaves, it is a best practice to release the employee’s badge number in the employee Personal Information page of the software by clicking Release next to the Badge field on the Basic tab. When an Employee Loses a Badge When an employee loses a badge, a new badge number must be assigned in the employee Personal Information in Attendance on Demand.

  • Page 18: Appendix A: Idpunch 7 Finger Reader Menu Structure

    Appendix A: IDpunch 7 Finger Reader Menu Structure This appendix describes the IDpunch 7 Finger Reader menu structure, menu items and operations. Note: The Enrollment Menu is available only if the biometric reader is installed and Suprema is selected in the Biometric Type menu.
  • Page 19 Operation Description Enrollment menu Enroll Enroll employee finger into the device. Employees must present badge numbers before enrolling their fingers. View Templates Displays how many finger templates are available in the clock for a specific employee. Template Usage Displays the finger templates usage information in the clock. Remove Templates Remove a specific employee’s finger templates in the clock.
  • Page 20 Enter a number with a range of 1 to 999. This number combined with host name (idpunch7) is used to differentiate multiple terminals on the same network. For example, an IDpunch 7 with a terminal id of "86" has a host name of "idpunch7-86".
  • Page 21 Operation Description Communication Enter the number of seconds after which the communication between the Timeout system and the clock times out. Press OK to confirm. Press ESC to cancel. HTTP Timeout Enter the number of seconds after which the HTTP requests time out. It can be configured from 30 seconds to 3000 seconds.
  • Page 22 Operation Description Clear Employees Removes employees from the clock. Revert to Defaults Clear all existing application settings (for example, function keys, employees, transactions, templates and so on) and returns the clock to original application defaults. This operation does not impact the IP Configuration that in the Settings, Device, then Device Info menu.

  • Page 23: Appendix B: Idpunch 7 Finger Reader Station Properties In Attendance On Demand

    If you use Attendance on Demand Professional Edition 1.0: 1. Click System Maintenance in the left-hand menu. 2. Click Time Clock Stations. 3. Click the IDpunch 7 Finger Reader station. See the following tabs to help them define the clock properties and view station activities. Basic Tab...

  • Page 24: Recent Activity Tab

    The time recorder’s internal station number. This number can not be changed. It can be re-issued if a station is removed and re-added. Type The type of station. L-App 1.0 is selected for the IDpunch 7 Finger Reader. Serial No.

  • Page 25: Attendance On Demand Professional Edition 1.1

    1. Click System Maintenance in the left-hand menu. 2. Click HTTP Clocks tab. 3. See the following instructions to help them define the clock properties in the IDpunch 7 Finger Reader station area. The Basic area. Click the Change link to modify the following properties in the table.
  • Page 26 The Supervisor area. This area presents a list of employees that have the authority to access the MENU items or function keys. Using higher authority level helps control the access to MENU items or function keys. There are five authority levels for the IDpunch 7 Finger Reader. Authority Level...

  • Page 27: Station Activities

    Station Activities To view the communication activities between the IDpunch 7 Finger Reader and the hosted system: 1. Click Station Logs in the left-hand menu. 2. Select IDpunch 7 Finger Reader station name from the Station drop down menu. 3. Select options from the Activity drop down menu and Periods drop menu.

  • Page 28: Appendix C: Supervisor Menu

    Appendix C: Supervisor Menu Use the following steps to access the supervisor menu and perform supervisor edits for employees. 1. Press a function key to access the supervisor menu. 2. Type the supervisor’s PIN. 3. Select operation. The following supervisor operations are available: Operation Description Adjustments Menu...

  • Page 29: Add Punch

    Operation Description Lift Restriction The Lift Restriction operation allows the supervisor to remove any restriction for the next badge or template initiated transaction. See Lift Restriction on page 30 for detailed process. Lift Badge The Lift Restriction operation allows the supervisor to remove any restriction for Restriction the specified badge or the template associated with the employee badge when the badge or the finger is used next time.

  • Page 30: Credit Dollars

    4. In the Choose a Date prompt, use the Up and Down arrows to change the day on which to credit the employee’s working hours. Press the synchronization button to reset to the current date. 5. In the Please Enter prompt, enter hours to be credited. To correct the time, type numbers to represent the hours and minutes in order.

  • Page 31: Lift Badge Restriction

    clock at unauthorized times. When an employee attempts to punch during a restricted period, the transaction is denied. The restriction can be lifted to allow the employee to punch in the following cases: Employees who are not assigned to this clock. Double punch.

  • Page 32: Appendix D: Employee Menu

    Appendix D: Employee Menu The Employee menu is maintained for active employees only. Use the following steps to access the employee menu and perform employee edits. Employee Review Supervisors can review an employee’s information; employees can also view their own information. See the following process to review employee information.

  • Page 33: Callback Transaction

    erase the number and re-enter it. Use the MENU key to navigate among OK, Cancel and the edit field. 3. In the DEPARTMENT (workgroup level) prompt, enter the workgroup identifier for the workgroup level to transfer. Workgroups are defined in your system. Press the synchronization button to erase the number and re-enter it.
  • Page 34 synchronization button to erase the number and re-enter it. Use the MENU key to navigate among OK, Cancel and the edit field. A Single Day Leave Request Supervisors can perform a single day leave request for an employee; employees can also request to take a single day off.
  • Page 35 Data Collection Operation Use a function for tracking the specific information entered from the clock. The collected data can be reported or exported later. 1. Press the function key to collect data. 2. At the Enter Badge/ID prompt, you can wave the employee’s badge in front of the reader, place the enrolled finger on the platen, or type the employee’s badge number.

  • Page 36: Appendix E: Printing Badge Labels In Attendance On Demand

    Appendix E: Printing Badge Labels To print badge labels in Attendance on Demand, configure the badge label template first, and then print labels. Configuring Badge Label Printing 1. Click Global Setup in the Configuration menu group in Attendance on Demand. 2.
  • Page 37 Property Description Preferred Template Select one of the Badge Label Templates to use as the preferred template for the Badge Label Report. Layouts are named by the number of labels horizontally and vertically available on a single sheet. Standard 3x6 Badge Label Layout Standard 2x4 Badge Label Layout Basic area Property...

  • Page 38: Printing Badge Labels Using A Template

    Property Description Include Company Name on When enabled, the company name is included on the badge Badge Label label. The company name is printed after the employee name (if included) and before the badge number. Company Name Text Optional replacement text for the company name. Print employee badge labels using the preferred Badge Label Template.

  • Page 39: Appendix F: Issuing A Badge To A Single Employee In Attendance On Demand

    Appendix F: Issuing a Badge to an Employee This procedure is used to assign an unregistered badge to an employee in Attendance on Demand. Note: When new employees are added to the system using the Add New Employee wizard, a registered badge is recommended for you (if badges are allocated using the procedure on page 15).
  • Page 40 2. If an employee has a badge number of zero and inactive badges are available for use in the system, the Assign link is available. Use the Assign Badge window to assign an inactive badge to an employee. 3. Check to make sure the employee is assigned to one of the clock groups assigned to the IDpunch 7 Finger Reader.

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