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Table of Contents
Summary of Contents for Docsoft AV
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Page 1: User Guide
DOCSOFT, INC. Liberating Speech Docsoft:AV User Guide... - Page 2 D O C S O F T , I N C O R P O R A T E D Administrative User Guide Docsoft, Inc. 115 E California Avenue • Suite 400 Oklahoma City, OK 73104 Phone 405.236.2466 • Fax 405.235.2250...
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Page 3: Table Of Contents
T able of Contents Introduction ..............1 Quick Start Guide ............2 Accessing Docsoft:AV for the first time ........ 2 Creating Docsoft:AV User accounts ........2 Connecting Docsoft:AV to your network ....... 2 Configuring Docsoft:AV Hardware Management for the first time Installation Guide ............ - Page 4 File Repositories ............10 Create a File Repository ............. 11 Edit a File Repository ............11 Delete a File Repository ............. 11 Create a Repository From a Hosted Site ......12 9.4.1 Create an Ensemble Repository ............ 12 9.4.2 Create a Kaltura Repository ............13 9.4.3 Create a Mediasite Repository ............
- Page 5 20. Restoring Data ..............27 21. Power Control ..............27 22. Appendix ................. 28 Supported Media File Formats ........... 28 Supported Network Protocols ..........28 Word List File Format ............29 Transcript and Caption Output Formats ......29 Docsoft Contact Information ..........30...
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Page 7: Introduction
1. Introduction ocsoft:AV is a powerful software solution designed to capture (or audio-mine) the spoken content in digital audio/video (AV) files. This appliance can then be used to automatically generate transcripts in various formats, including plain text and even a native transcript that can be easily edited through our proprietary editing software, Docsoft:TE. -
Page 8: Quick Start Guide
1. Connect the external (marked EXT) network port into your network. Verify access to the server through http://<appliance>, where <appliance> is either one of the following: a. The name configured for the Docsoft:AV appliance; b. The static IP address (if assigned); c. The dynamic IP address... -
Page 9: Configuring Docsoft:av Hardware Management For The First Time
D O C S O F T : A V U S E R G U I D E Configuring Docsoft:AV Hardware Management for the first time 1. Network settings: configure the name of the appliance, IP address, and DNS settings as specified by your network administrator. -
Page 10: Installation Guide
3.1.2 Site Preparation Docsoft:AV Appliances are designed to be mounted in a standard 19 inch (48.26 cm) equipment rack, placed on a table top, or mounted on a wall. Before installing the appliances, verify that the chosen location for installation meets the following site requirements: Power—... -
Page 11: Mounting Instructions
U S E R G U I D E Mounting Instructions To ensure optimal performance, the Docsoft:AV appliance must be correctly installed on a rack or shelf intended for this type of equipment and purpose. 3.2.1 Rack Mount For mounting into a standard 19” rack, ensure one (1) rack unit is available for each appliance. -
Page 12: User Accounts
(such as files from remote server and transcripts). The appliance will NOT store media files. Note: Docsoft recommends backing up the appliance (via the Backup/Restore in the Hardware Management menu) to another file server 5. User Interface The appliance is controlled using the web interface. -
Page 13: General Tasks
6. General Tasks This section gives an overview of basic tasks that can be performed with the Docsoft:AV application. The installation and initial configuration is out of the scope of this manual. See the Appliance Installation and Configuration Guide for more information. -
Page 14: Creating A Speaker Profile
Creating a speaker profile To create a new speaker profile: 1. Click the “Create New” button; 2. Enter the speaker profile information: • Name • Short description • The English acoustic model that best matches the speaker’s accent • Click on the “Allow Others to Use This Profile”... -
Page 15: Training With A Media File And An Exact Transcript
file that contains an exact text transcript of the media file. (See Appendix A for a list). Oftentimes, Docsoft:AV users will make use of a previously ran media file, correct the transcript to near-100% accuracy, and use both the media file and transcript for training. This is done through the Speaker Profiles page. -
Page 16: File Repositories
To train a speaker Profile vocabulary: 1. Click the “Vocabularies” link for the speaker profile. 2. Click the “Populate” link for the vocabulary 3. Select the type of training document(s) (word list or related documents). 4. Browse and select the text file. 5. -
Page 17: Create A File Repository
3. Finally, a speaker profile. You may choose the built-in Standard speaker profile, but Docsoft recommends that you create and train one specifically for this repository. See sections 7 and 8 above for more details. -
Page 18: Create A Repository From A Hosted Site
Create a Repository From a Hosted Site One of the newest features of Docsoft:AV is the ability to link to a hosted site of a Learning Management System or LMS, especially since more and more organizations are storing content on the “cloud”. Consequently, more and more LMSs are publishing application program interface (APIs) that enable companies like Docsoft, Inc. -
Page 19: Create A Kaltura Repository
Select the speaker profile available for this Docsoft user; b. Select the matching speaker vocabulary from the above selection; c. Select the preferred transcript type. Docsoft recommends any of the following: i. Native transcript – may be used with Docsoft:Transcript Editor ii. -
Page 20: Create A Mediasite Repository
The name of the repository, as will be shown in the Manage Repositories page; b. The URL of the hosted site, e.g., http://docsoft.mediasite.com/Mediasite c. The specific Mediasite folder name that contains the AV files that need transcription; d. The Mediasite username that has access to the folder above;... -
Page 21: Create A Panopto Repository
On the first page, specify the following information about the hosted site: a. The name of the repository, as will be shown in the Manage Repositories page; b. The beginning URL of the hosted site, e.g., “docsoft”. Note that this will be appended with the remainder of the URL, “hosted.panopto.com/Panopto”, as all Panopto hosted sites are formatted as such. -
Page 22: Uploading Files
file. To upload a media file to the system: 1. Select Main Upload AV Files link from the toolbar, or the “Upload” icon on the main screen; 2. Specify a speaker profile and a vocabulary;... -
Page 23: Manage Uploaded Files
To perform any operation on the files, you must select the check box from the grid. Actions can then be performed using the buttons located below the grid. To select/deselect all files, click the check box located in the header of the grid marked “Select All”. -
Page 24: Re-Upload A Transcript
11.4 Re-Upload a Transcript The Re-upload transcript feature is applicable only for the file repository. If the file repository target location, style or transcript type has changed, you may choose to update the target URL with updated transcript and close caption files. To re-upload transcript(s): 1. -
Page 25: Edit The Transcript Style
12.2 Edit the Transcript Style 1. Navigate to the Transcript Styles screen. 2. Click the “Delete” link for the style. 3. Edit its parameters. 4. Click the “Update” button. 12.3 Edit a File Repository 1. Navigate to the Transcript Styles Screen. 2. -
Page 26: Administrative Tasks
15. Administrative Tasks Administrative tasks can be performed only by the appliance administrators. The administrators can manage users, monitor the appliance, and manage appliance hardware. By default, the appliance has only one “System” user account. You may only login under this account when you are physically connected to the internal network via the appliance port. -
Page 27: Edit A User
Impersonate a User When you navigate (as the appliance administrator) to the following screens: • Speaker Profiles, • File Repositories, • Upload AV Files, • View Files, • Transcript Styles, • Events, you may view the same screen as other users would see them. At the bottom, just above the footer of the screen, is the “Viewing User”... -
Page 28: Monitoring System State/Event
16. Monitoring System State/Event As the appliance administrator, you have the capability to monitor the system’s current state as well as its past events. We’ll take a look at each one of these features. 16.1 Check System State To view the overall appliance state and statistics, you may use one of the... -
Page 29: Managing Hardware
17. Managing Hardware The administrator of the appliance has the ability to manage hardware settings such as network configuration, e-mail notifications, and time zones. Hardware management also includes backup and restoration of the appliance data. 17.1 Network Settings The network settings of the appliance can be configured only when the administrator is connected to the internal appliance port. -
Page 30: Email Settings
17.2 Email Settings E-mail communication is essential for password reset and event notifications. 1. Navigate to the E-Mail Settings screen 2. Specify SMTP server 3. Specify From address 4. Specify administrator’s address (if necessary) 5. Click the “Submit” button. By specifying the administrator’s address, you allow the appliance to send hardware related events to a specified person (or distribution list). -
Page 31: To Generate The Ssl Certificate Request
To setup CA SSL certification, there are two stages: generate request and install certificate. 17.4.1 To generate the SSL certificate request: 1. Navigate to the SSL Settings screen. 2. Select the “Generate request” box. 3. Click the “Next” button. 4. Fill out the necessary information: a. -
Page 32: Upgrading The System
18. Upgrading the System Docsoft, Inc. provides updates for the appliance. The updates can be installed using the upgrade system screen. To upgrade the system using updates: 1. Navigate to the Upgrade System screen. 2. Browse and select upgrade file. (The file will have the extension “.update”). -
Page 33: Scheduled Backup
19.2 Scheduled Backup You may schedule the appliance backup for certain days and specific times of the week. To schedule a backup operation: 1. Navigate to the Backup/Restore screen. 2. Click the “Schedule Backup” link. 3. Enter backup location and time: a. -
Page 34: Appendix
Section 22. Appendix A. Supported Media File Formats Format Family File Name Extensions Raw Audio (PCM) .wav MPEG-2 .mpg, .mpeg, .mp2, .m2v, .m2a .mp3 MPEG-4 .mp4, .m4a, .m4v, .aac Windows Media .asf, .wma, .wmv .avi Quicktime Media .mov RealPlayer Media .ra, .rm, .ram Ogg Media .ogv, .oga, .ogg... -
Page 35: Word List File Format
007\double O seven • & Co,\and Company D. Transcript and Caption Output Formats Format Caption Format & Extension Editable Transcript (for Docsoft:TE) Native transcript (.transcript) Searchable Transcript (for Docsoft:SA) ESX (.esx) Windows Media Advanced Stream Redirect (.asx) SAMI (.smi) QuickTime Media Synchronized Multimedia (.smil) -
Page 36: Docsoft Contact Information
E. Docsoft Contact Information Contact Method Website www.docsoft.com Toll Free Number (877) 430-3502 US Number (405) 236-2466 (405) 235-2250 General Information request@docsoft.com Technical Support support@docsoft.com (405) 536-3170 Sales sales@docsoft.com (405) 536-3130 Physical Address 115 E. California Ave., Oklahoma City OK 73104...
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