Page 1 MFC-8440 MFC-8840D MFC-8840DN DCP-8040 DCP-8045D...
Page 2: Table Of Contents
Printer driver settings (Windows Only) ......2-1 Printer driver settings............2-1 How to access the printer driver settings......2-1 Features in the Brother Native Driver ....... 2-2 Basic tab ..............2-2 Paper Size .............. 2-3 Multiple Page............2-3 Orientation .............. 2-3 Copies ..............
Page 3 Scanning a document into the PC ......3-3 Scanning a document using the ADF ..... 3-3 PreScanning to crop a portion you want to scan using the scanner glass ......3-5 Brother Scanner Utility ........... 3-7 TWAIN compliant scanner driver for ® Windows XP .............
Page 4 SCAN................4-3 CUSTOM SCAN ............4-3 COPY ................. 4-4 PC-FAX (For MFC-8440, MFC-8840D and MFC-8840DN only)..........4-4 DEVICE SETTING (For MFC-8440, MFC-8840D and MFC-8840DN only)..........4-4 SCAN................4-5 Image (example: Microsoft Paint) ....... 4-5 OCR (Word Processing program)....... 4-7 E-mail................4-8 File attachments ............
Page 5 DEVICE SETTING (For MFC-8440, MFC-8840D and MFC-8840DN only)............4-21 Remote Setup............4-21 ® Using MFC Remote Setup (For Windows (For MFC-8440, MFC-8840D and MFC-8840DN only) ..5-1 MFC Remote Setup............5-1 ® Using Brother PC-FAX software (For Windows (For MFC-8440, MFC-8840D and MFC-8840DN only) PC-FAX sending...............
Page 6 ......7-1 ® ® Setting up your USB-equipped Apple Macintosh ..7-1 ® Using the Brother printer driver with your Apple ® ® Macintosh (Mac OS 8.6 - 9.2) ........7-2 ® Using the Brother Printer Driver with Your Apple ®...
Page 7 Registering your PC with the machine ....... 8-2 Using the Scan key............8-5 Scan to E-mail (PC)............ 8-5 Scan to E-mail (E-mail server) (For MFC-8440, MFC-8840D and MFC-8840DN only) ..... 8-6 Scan to Image ............8-7 Scan to OCR .............. 8-8 Scan to File..............
Page 8: Using The Machine As A Printer
The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center http://solutions.brother.com ®...
Page 9: How To Print Your Document
From your computer select the Print command. If your computer is also connected to any other printers, select Brother MFC-XXXX or DCP-XXXX (USB) Printer (Where XXXX is your model name) as your printer driver from the Print or Print Settings menu in your software application, and then click on OK to begin printing.
Page 10: Simultaneous Printing And Faxing
Simultaneous printing and faxing Your machine can print from your computer while scanning the document into the computer, or while sending/receiving a fax in memory. (MFC-8440, MFC-8840D and MFC-8840DN only) Fax sending will not be stopped during PC printing. Two-sided printing (Duplex Printing) The supplied printer driver supports duplex printing.
Page 11: Manual Duplex Printing
Manual Duplex Printing The machine prints all the even-numbered pages on one side of the paper first. ® Then, the Windows driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam.
Page 12: Printing On Plain Paper
Printing on plain paper The manual feed tray (For MFC-8440 and DCP-8040) The machine automatically turns on the Manual Feed mode when you put paper in the manual feed tray. Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver.
Page 13: The Mp Tray (for Mfc-8840d, Mfc-8840dn And Dcp-8045d)
The MP tray (For MFC-8840D, MFC-8840DN and DCP-8045D) Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Plain Paper Paper Source: MP Tray Open the MP tray and lower it gently. Pull out the MP tray support flap. When loading paper in the MP tray, make sure it touches the back of the tray.
Page 14: Printing On Thicker Paper And Card Stock
Use this paper feed and output method when you want to print on thicker paper or card stock. The manual feed tray (For MFC-8440 and DCP-8040) Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver.
Page 15 After the printed page comes out of the machine, put in the next sheet of paper as in Step 4 above. Repeat for each page that you want to print. When you have finished the print job, close the back output tray. Caution Remove each sheet immediately after printing.
Page 16: The Multi-purpose Tray (mp Tray) (for Mfc-8840d, Mfc-8840dn And Dcp-8045d)
The multi-purpose tray (MP tray) (For MFC-8840D, MFC-8840DN and DCP-8045D) Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Thick paper or Thicker paper Paper Source: MP Tray Open the back output tray, and then unfold the face-up output tray support if necessary.
Page 17 Send the print data to the machine. When you have finished the print job, close the back output tray. Caution Remove each sheet immediately after printing. Stacking the sheets may cause a paper jam or the paper to curl. USING THE MACHINE AS A PRINTER 1 - 10...
Page 18: Printing On Envelopes
Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Envelope, Env.thin or Env.thick For MFC-8440 and DCP-8040: Open the back output tray. Open the manual feed tray. Slide the paper guides to fit the envelope size.
Page 19 Using both hands put the envelope in the manual feed tray until the front edge of the envelope touches the paper feed roller. Hold the envelope in this position until the machine automatically feeds it in for a short distance, and then let go of the envelope.
Page 20 After the printed envelope comes out of the machine, the machine will wait until you put in the next envelope. Repeat Step 4 for each envelope you want to print. Send the print data to the machine. After you finish the print job, close the back output tray. For MFC-8840D, MFC-8840DN and DCP-8045D: Open the back output tray, and then unfold the face-up output tray support if necessary.
Page 21 Put the envelopes in the MP tray so that they touch the back of the tray. Do not put more than 3 envelopes in the MP tray at any one time, or it may cause a jam. Make sure that the envelopes are neatly stacked and in the proper position in the MP tray.
Page 22 Press and slide the paper-width guide to fit the envelope size. When you put envelopes in the MP tray, please remember the following: ■ During printing, the inside tray rises to feed envelopes into the machine. ■ The side to be printed on must be face up. ■...
Page 23: Printer Operation Keys
To use this function, you need to set your password in the printer driver dialog box. (See Device Options on page 2-11.) The Secure Key function is not available when using the Brother BR-Script driver. Secure Press —OR—...
Page 24: Setting The Emulation Selection
After you print the secured data it will be cleared from memory. Setting the Emulation Selection The LCD screen shown in this section is from MFC-8440, MFC-8840D and MFC-8840DN. This machine has an Automatic Emulation Selection function. When the machine receives information from the PC, it automatically chooses the emulation mode.
Page 25: Printing The Internal Font List
Stop/Exit Press ■ Only the printer settings will be returned to the original factory settings. ■ The LCD screens shown on this page are from MFC-8440, MFC-8840D and MFC-8840DN. USING THE MACHINE AS A PRINTER 1 - 18...
Page 26: Printer Driver Settings
These settings are not available with the Universal printer driver. How to access the printer driver settings Select Print from the File menu in your application software. Select Brother MFC-XXXX or DCP-XXXX (USB) Printer (Where XXXX is your model name) as your printer and click ® ®...
Page 27: Features In The Brother Native Driver
Features in the Brother Native Driver The Brother Native driver is a printer driver developed exclusively by ® Brother, this driver includes more features than the Microsoft ® Windows Universal printer driver. Basic tab Select the Paper Size, Multiple Page, Border Line (if any) and Orientation.
Page 28: Paper Size
Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper.
Page 29: Copies
Copies The copies selection sets the number of copies that will be printed. Collate With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the document is printed.
Page 30: Advanced Tab
Advanced tab To return to the default settings, click the Default button. Change the tab settings by selecting one of the following icons: 1 Print Quality 2 Duplex 3 Watermark 4 Page Setting 5 Device Options Print Quality Resolution You can select from the following resolutions: ■...
Page 31 Toner Save You can save running costs by turning on the Toner Save Mode, which reduces the print density. Print Setting ® For Windows 98/98SE/Me Print Setting is used for optimizing your print quality for the type of original being printed (Photos, Graphics or Scanned Images). When you choose Auto (Recommended), the printer automatically prints with the most suitable print settings.
Page 32: Duplex Printing
Duplex Printing Choosing the Duplex Printing icon displays the Duplex features available. Use Duplex Unit (For MFC-8840D, MFC-8840DN and DCP-8045D) Check the Duplex box and then select Use Duplex Unit. In this mode the machine prints on both sides of the paper automatically. Manual Duplex Check the Duplex box and then select Manual Duplex.
Page 33: Watermark
Binding Offset Check the Binding Offset option, you can specify the offset value of the binding side in inches or millimeters (0 - 8 inches) [0 - 203.2 mm]. Watermark You can place a logo or text into your document as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created.
Page 34 Print Watermark The Print Watermark feature offers the following print choices: ■ On all pages ■ On first page only ■ From second page ■ Custom ■ Apply from second copy (collate only) ® ® (For Windows 2000/XP/Windows NT 4.0) Watermark Setting You can change the Watermark’s size and position on the page by selecting the Watermark, and clicking the Edit button.
Page 35: Page Setting
■ Position This setting offers you the control for where the Watermark is to be positioned on the page. Page Setting You can change the print size of your document with the Scaling feature. ■ Check Off if you want to print the document as it appears on your screen.
Page 36: Device Options
Device Options Lets you set the following Printer Functions: Secure Print Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must use the control panel of the machine (with the password) to print them.
Page 37 Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view setting, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options section.
Page 38 ® Administrator (For Windows 98/98SE/Me Users Only) The administrator selection permits the Copy, Scaling and Watermark features to be locked and password protected. Record your password and keep it in a safe place for future reference. If you forget your password these settings can not be accessed.
Page 39 Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time from your computers system clock on your document. Click the Setting button to change the Date and Time Format. You can change the Font by clicking the Font button or the Position. To include a background with the Date and Time select Opaque.
Page 40: Accessories Tab
Accessories tab The Accessories Tab includes the settings for configuring the printer driver for the size of paper loaded in each paper source. This tab also installs any additional options into the driver settings. Paper Source Setting To configure the paper size for each paper source, highlight the source in the Paper Source Setting list.
Page 41: Support Tab
Support tab The Support tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information...
Page 42: Features In The Ps Printer Driver (for Windows ® )
MFL-Pro Suite and follow the on-screen instructions. When the Connection Type screen appears, select Custom Install and check the PS Printer Driver. Then continue following on-screen instructions. ■ You can download the latest driver by accessing the Brother Solutions Center at http://solutions.brother.com ■ ®...
Page 43: Device Settings Tab
Device Settings tab Select the options you installed. PRINTER DRIVER SETTINGS 2 - 18...
Page 44: Layout Tab
4.0, Windows 2000 or XP, you can access the Layout tab by clicking Printing Preferences... in the General tab of the Brother MFC-8840D BR-Script3 Properties screen. You can change the Layout setting by selecting the setting in the Orientation, Page Order and Page Per Sheet.
Page 45: Paper / Quality Tab
If you are using Windows NT 4.0, Windows 2000 or XP, you can access the Paper/Quality tab by clicking Printing Preferences... in the General tab of the Brother MFC-8840D BR-Script3 Properties screen. Select the Paper Source. PRINTER DRIVER SETTINGS 2 - 20...
Page 46: Advanced Options
If you are using Windows NT 4.0, Windows 2000 or XP, you can access the Brother MFC-8840D BR-Script3 Advanced Options tab by clicking Advanced... button in the Layout tab or the Paper/Quality tab. Select the Paper Size and Copy Count.
Page 47: How To Scan Using Windows
The machine uses a TWAIN Compliant driver for scanning documents from your applications. (See Scanning a document on page 3-8.) ® For Macintosh Go to Using the Brother TWAIN scanner driver with your ® Macintosh on page 7-20. ® ®...
Page 48: Scanning A Document (for Windows Xp Only)
You can scan images directly into the ® PaperPort 9.0SE viewer that Brother included with your scanner or you can scan images directly into any other software application that supports WIA or TWAIN scanning. How to access the scanner Open your software application to scan a document.
Page 49: Scanning A Document Into The Pc
Scanning a document into the PC There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass. If you would like to scan and then crop a portion of the page after pre-scanning the document, you will need to use the scanner glass (Flatbed).
Page 50 The scanner resolution you can select is up to 1200 × 1200 dpi. ■ For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 3-7.) To start scanning your document, click the Scan button in the Scan dialog box.
Page 51: Prescanning To Crop A Portion You Want To Scan Using The Scanner Glass
PreScanning to crop a portion you want to scan using the scanner glass The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button from the scanner window to scan the image.
Page 52 If you require advanced settings, click Picture Type from the Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Advanced Properties. Click the OK button after you choose your settings. To start scanning your document, click the Scan button in the Scan dialog box.
Page 53: Brother Scanner Utility
Brother Scanner Utility The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, change the setting using this utility.
Page 54: Scanning A Document
Scanning a document TWAIN compliant The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications. This means that not only can you scan images directly into the ®...
Page 55: How To Access The Scanner
If the machine is connected via: Parallel - use 'Brother MFC-8840 or Brother DCP-8045D' USB - use 'Brother MFC-8840D USB or Brother DCP-8045D USB' LAN - use 'Brother MFC-8840D LAN or Brother DCP-8045D LAN' The Scanner Setup dialog box will appear: ®...
Page 56: Scanning A Document Into The Pc
Scanning a document into the PC You can scan a whole page — — Scan a portion of the page after pre-scanning the document. Scanning a whole page Place the original face up in the ADF (automatic document feeder), or face down on the scanner glass. Adjust the following settings, if required, in the Scanner window: ■...
Page 57: Prescanning To Crop A Portion You Want To Scan
PreScanning to crop a portion you want to scan The Pre-Scan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the scanner window to scan the image.
Page 58 You can enlarge the portion you selected by pressing check it. If you want to select the different portion, use undo the image. Place the original face up in the ADF again, if you used the ADF in Step 1. Click Start.
Page 59: Settings In The Scanner Window
Settings in the Scanner window Image Type Select the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are: Image Type Resolution Scan Type Photo Select for scanning photo images. 300 x 300 dpi 24-bit color Select for attaching the scanned...
Page 60: Scan Type
Scan Type Black & White: Set the Scan Type to Black & White for text or line art. Gray Scale: Set the Scan Type to Gray (Error Diffusion) or True Gray for photographic images. Colors: Set either: 256 Color, which scans up to 256 colors, or 24-bit color which scans up to 16.8 million colors, 24-bit color (Fast) which does not use Color Matching and is faster than 24-bit color.
Page 61: Document Size
Document Size Set the Size to one of the following: ■ Letter (8 1/2 × 11 in.) ■ A4 (210 × 297 mm) ■ Legal (8 1/2 × 14 in.) ■ A5 (148 × 210 mm) ■ B5 (182 × 257 mm) ■...
Page 62 You can see the actual paper size you selected on the screen. ■ Width: shows the width of scanning area ■ Height: shows the height of scanning area ■ Data Size: shows the approximate data size calculated in a Bitmap format. The size will be different for other file formats such as JPEG.
Page 63: Using The Scan Key (for Usb Or Parallel Interface Cable Users)
Before you can use on the control panel, you must have ® connected the machine to your Windows based computer and loaded the appropriate Brother Drivers for your version of ® Windows For details about how to configure ControlCenter 2.0 buttons to Scan...
Page 64: Scan To E-mail
Scan to E-mail You can either scan a black and white or color original into your Scan E-mail application as a file attachment. You can change the configuration. (See Scan to E-mail: on page 4-14.) Place the original face up in the ADF, or face down on the scanner glass.
Page 65: Scan To Ocr
The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the Brother MFL-Pro ControlCenter. (See Scan to File: on page 4-15.) Place the original face up in the ADF, or face down on the scanner glass.
Page 66: Using Scansoft ® Paperport ® 9.0se And Omnipage ® Ocr
PaperPort 9.0SE and ® OmniPage ® ® ScanSoft PaperPort 9.0SE for Brother is a document ® management application. You will use PaperPort 9.0SE to view scanned documents. ® PaperPort 9.0SE has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to combine or “stack”...
Page 67: Viewing Items
Viewing items ® ® ScanSoft PaperPort 9.0SE provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents each item in a Desktop or folder). ® Items in the selected folder appear on the PaperPort 9.0SE ®...
Page 68: Organizing Your Items In Folders
Organizing your items in folders ® PaperPort 9.0SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you ® select to view in Desktop View. An item can be a PaperPort 9.0SE ®...
Page 69: Scansoft ® Omnipage ® Ocr Lets You Convert
® ® ScanSoft OmniPage OCR lets you convert image text into text you can edit Software by: ® ® ScanSoft OmniPage OCR is installed automatically with ® PaperPort 9.0SE when you install MFL-Pro Suite on your computer. ® ® ScanSoft PaperPort 9.0SE can quickly convert the text on a ®...
Page 70: You Can Export Items In Other Formats
You can Export items in other formats ® You can export or save PaperPort 9.0SE items in several popular file formats, such as BMP, JPEG, TIFF, PDF or self-viewing. For example, to create a file for an Internet Web site, export it as a JPEG file.
Page 71: How To Uninstall Paperport 9.0se And Scansoft Omnipage Ocr
® ® How to Uninstall PaperPort 9.0SE and ScanSoft ® OmniPage ® ® For Windows 98/98SE and Windows Select Start, Settings, Control Panel, Add/Remove Programs and the Install/Uninstall tab. Select PaperPort and click the Add/Remove button. Select PaperPort from the list and click the Add/Remove button. ®...
Page 72: Using Controlcenter2.0 (for Windows ® )
Using ControlCenter2.0 ® (For Windows ■ The screens shown in this chapter are from MFC-8440, MFC-8840D and MFC-8840DN. ■ The functions that can be used in ControlCenter2.0 may vary depending upon the model. ControlCenter2.0 ControlCenter2.0 is a software utility that allows you to quickly and easily access your frequently used applications.
Page 73: How To Turn Off The Autoload Feature In Controlcenter2.0
How to turn off the AutoLoad feature in ControlCenter2.0 Once you start ControlCenter2.0 from the Start menu, the icon will appear on the task tray. You can open ControlCenter2.0 window by double-clicking on the icon. If you do not want ControlCenter2.0 to run automatically each time the computer is started;...
Page 74: Scan
SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. ■ Image (Default: Microsoft Paint) — enables you to scan a page directly into any graphic viewer/editor application. You can select the destination application, such as MS Paint, Corel PhotoPaint, Adobe PhotoShop, or any kind of image editing application you have installed on your computer.
Page 75: Copy
You can configure your preferred settings on up to four buttons. PC-FAX (For MFC-8440, MFC-8840D and MFC-8840DN only) These buttons are for sending or receiving faxes using the Brother PC-FAX application. ■ Send — enables you to scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software.
Page 76: Scan
SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Image (example: Microsoft Paint) Scan to Image feature allows you to scan an image directly into your graphics application for image editing. To change the default settings, right-click on the button and select Software Button.
Page 77 To change the destination application, select the appropriate application from the Target Application pull down list. You can add an application to the list by clicking the Add button. Enter the Application Name (up to 30 characters) and the Application Location. You can also find the application location by clicking button.
Page 78: Ocr (word Processing Program)
OCR (Word Processing program) Scan to OCR converts the graphic page image data into text which can be edited by any word processor program. You can change the default word processor program. To configure Scan to OCR, right-click on the button and select Software Button.
Page 79: E-mail
E-mail Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click on the button and select Software Button. To change the E-mail application, select your preferred E-mail application from the E-mail Application pull down list.
Page 80: File Attachments
File attachments You can choose from the following list of file types for attachment to your E-mail or for saving to a folder. File Type — Select from the pull-down list the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF - Uncompressed (*.tif)
Page 81: File
File Scan to File button allows you to scan an image and save it in a specific file type to any directory on your PC. This allows you to easily archive your paper documents. To configure the file type and save to directory, right-click on the button and select Software Button.
Page 82: Custom Scan
CUSTOM SCAN There are four buttons from which you can set your own preferences and configuration to fit your required usage for scanning. To configure a button, right-click on the button, and the configuration window will appear. You have four function choices of scan action, Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.
Page 83: Customizing A User-defined Button
Customizing a user-defined button To configure a button, right-click on the button, and the configuration window will appear. Please read the following guide lines for the button configuration. Scan to Image: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name.
Page 84: Scan To Ocr
Scan to OCR: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select Target Application, File Type, OCR Software, Resolution, Scan Type, Document Size, Brightness and Contrast settings.
Page 85: Scan To E-mail
Scan to E-mail: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select E-mail Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast settings.
Page 86: Scan To File
Scan to File: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab Select the file format from the File Type pull down list.
Page 87: Copy
COPY The Copy buttons (1-4) can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as N-in-1 printing. Before you can use the Copy buttons you must first configure the printer driver by right-clicking on the button.
Page 88 Before finishing the Copy button configuration, you must set the Printer Name. Then click the Print options button to display the printer driver settings. The Print options screen will vary depending upon which model printer you have selected. In the printer driver settings window you can choose advanced settings for printing.
Page 89: Pc-fax
Send The Send button allows you to scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 6-1.) To change the Send settings, right-click on the button to open the configuration window.
Page 90: Receive / View Received
Receive / View Received The Receive button allows you to start receiving PC-FAXes to your computer. By clicking this button, the PC-FAX receiving software is activated and starts receiving fax data. (See Running PC-FAX Receiving on page 6-19.) When the machine is connected to the network, you cannot use this function.
Page 91: Address Book
Address Book The Address Book button allows you to configure, add, amend or delete contacts from your address book. By clicking the button, the address book window will open for your editing. (See Brother Address Book on page 6-7.) Setup By clicking the Setup button, you can configure the user settings used by the PC-FAX application.
Page 92 DEVICE SETTING (For MFC-8440, MFC-8840D and MFC-8840DN only) In this section you can configure the machine setting by clicking the button. When the machine is connected to a network, you cannot use this function. Remote Setup The Remote Setup button allows you to open the Remote Setup Program window with which you can configure the machine setting menus.
Page 93: Using Mfc Remote Setup
Using MFC Remote Setup ® (For Windows (For MFC-8440, MFC-8840D and MFC-8840DN only) MFC Remote Setup The MFC Remote Setup application lets you quickly and easily set up your MFC directly from your PC screen. When you access this application, the settings on your MFC will be downloaded to your PC and displayed on your computer screen.
Page 94 Print button The Print button prints the selected items on the MFC. You cannot print the MFC Remote Setup changes until you click the Apply button to upload the new data to the MFC. Then you can click the Print button to get an up-to-date printout. Export button Click the Export button to save your current settings to a file.
Page 95: Pc-fax Sending
(For MFC-8440, MFC-8840D and MFC-8840DN only) PC-FAX sending The Brother PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You can create a file in any application on your PC, and then send it as a PC-FAX. You can even attach a cover page note.
Page 96: Setting Up User Information
(See Sending a file as a PC-FAX using the Facsimile style user interface on page 6-16.) From the Start menu, select All Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then select PC-FAX Setup.
Page 97: Sending Setup
Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. The user has the choice of two user interfaces: Simple style or Facsimile style. To change the user interface select the interface setting you want: Simple style or Facsimile style.
Page 98: User Interface
User interface In the Sending tab, select the user interface you wish to use. You can choose the Simple Style or the Facsimile Style. Simple style Facsimile style 6 - 4 USING BROTHER PC-FAX SOFTWARE...
Page 99: Address Book
Address Book ® If Outlook Express is installed on your PC, you can select which address book to use for PC-FAX sending, Brother Address Book or ® Outlook Express from the Address Book tab. (not available for ® Windows NT 4.0)
Page 100: Speed-dial Setup
Speed-Dial setup From the Brother PC-FAX Setup dialog box, click the Speed-Dial tab. (To use this feature, you must select the Facsimile Style user interface.) You can register a Member or Group on each of the ten Speed-Dial buttons. To register an address in a Speed-Dial button: Click the Speed-Dial button you want to program.
Page 101: Brother Address Book
Brother Address Book From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then click PC-FAX Address Book. The Brother Address Book dialog box will appear: USING BROTHER PC-FAX SOFTWARE 6 - 7...
Page 102: Setting Up A Member In The Address Book
Setting up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups. In the Address Book dialog box, click the icon to add a Member.
Page 103: Setting Up A Group For Broadcasting
Setting up a Group for Broadcasting If you often send the same PC-FAX to several recipients, you can combine them in to a Group. In the Brother Address Book dialog box, click the icon to create a Group. The Brother Address Book Group Setup dialog box appears: Type the name of the new Group in the Group Name field.
Page 104: Editing Member Information
Click Vcard and go to Step 5. From the Available Items column, select the data fields you wish to Export and then click Add >>. Select the items in the order you want them listed. 6 - 10 USING BROTHER PC-FAX SOFTWARE...
Page 105 If you are exporting to an ASCII file, select the Divide Character - Tab or Comma. This selects between a Tab or Comma to separate the data fields. Select OK to save the data. Type the name of the file, and then select Save. USING BROTHER PC-FAX SOFTWARE 6 - 11...
Page 106: Importing To The Address Book
From the Available Items list select the fields in the same order they are listed in the Import text file. Select the Divide Character - Tab or Comma based on the file format you are importing. To import the data, click OK. 6 - 12 USING BROTHER PC-FAX SOFTWARE...
Page 107 Type the name of the file, and then select Open. If you selected a text file in Step 1, the Files of type: will be Text file (*.csv). USING BROTHER PC-FAX SOFTWARE 6 - 13...
Page 108: Setting Up A Cover Page
Setting up a Cover Page From the PC-FAX dialog box, click to access the PC-Fax Cover page setup screen. The Brother PC-FAX Cover Page Setup dialog box will appear: 6 - 14 USING BROTHER PC-FAX SOFTWARE...
Page 109: Entering Cover Page Information
Count cover page When the Count Cover Page box is checked, the Cover Page will be included in the page numbering. When this box is not checked, the Cover Page will not be included. USING BROTHER PC-FAX SOFTWARE 6 - 15...
Page 110: Sending A File As A Pc-fax Using The Facsimile Style User Interface
From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click Print. The Facsimile style user interface will appear, if it does not check the user interface selection setting as detailed on page 6-3.
Page 111: Redial
Sending a file as a PC-FAX using the Simple style user interface Create a file in Word, Excel, Paint, Draw or any other application on your PC. From the File menu, select Print. The Print dialog box will appear: USING BROTHER PC-FAX SOFTWARE 6 - 17...
Page 112 Select Brother PC-FAX as your printer, and then click Print. The Simple style user interface will appear; if it does not check the user interface selection setting as detailed on page 6-3. In the To: field, type the fax number of the recipient. You can also use the Address Book to select destination fax numbers by clicking the To: button.
Page 113: Setting Up Pc-fax Receiving
PC-FAX receiving is only available when using the USB connection, not the LAN connection. Running PC-FAX Receiving From the Start menu, select All Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then select ‘PC-FAX Receiving’. The PC-FAX icon will appear on your PC Task ®...
Page 114: Viewing New Pc-fax Messages
Double-click any of the new faxes to open and view them. The title of your unread PC message will be the date and time until you assign a file name. For example “Fax 2-20-2002 16:40:21.tif” 6 - 20 USING BROTHER PC-FAX SOFTWARE...
Page 115 ■ Some descriptions in this chapter are based on the MFC-8840D. These descriptions also apply to the MFC-8440, MFC-8840DN, DCP-8040 and DCP-8045D. ■ The screens shown in this chapter are from MFC-8840D. The features supported by the machine will depend on the operating system you are using.
Page 116 (Mac OS 8.6 - 9.2) To select a Printer: Open the Chooser from the Apple menu. Click the Brother Laser icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser. ®...
Page 117 To print a document: ® ® From the application software such as Presto! PageManager click File menu and select Page Setup. You can change the settings for Paper Size, Orientation, and Scaling, and then click OK. ® ® From application software such as Presto! PageManager click File menu and select Print.
Page 118 Device Options allows you to select Duplex. Automatic Duplex is only available with the MFC-8840D, MFC-8840DN and DCP-8045D. ® 7 - 4 USING YOUR MACHINE WITH A MACINTOSH...
Page 119: Choosing Page Setup Options
Using the Brother Printer Driver with ® ® ® Your Apple Macintosh (Mac OS Choosing page setup options ® ® From application software such as Presto! PageManager click the File menu and select Page Setup. Make sure your machine is selected in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scaling, then click OK.
Page 120: Specific Settings
Specific settings Set the Media Type, Resolution, Toner Save, and other settings. Press Copies & Pages to select settings you want to change. Duplex Automatic Duplex is only available with the MFC-8840D, MFC-8840DN and DCP-8045D. Printer settings ® 7 - 6 USING YOUR MACHINE WITH A MACINTOSH...
Page 121 To use the PS driver on a Network, see the NC-9100h Network User’s Guide on CD-ROM. To use the PS driver with a USB cable, you need to set the Emulation to BR-Script3 (For MFC-8440, MFC-8840D and Menu MFC-8840DN, . DCP-8040 and DCP-8045D, Menu .) before connecting the USB cable.
Page 122 Open the Desktop Printer Utility icon. Select Printer (USB), and then click OK. ™ Click Change... in the PostScript Printer Description (PPD) file. Select your machine, and then click Select. ® 7 - 8 USING YOUR MACHINE WITH A MACINTOSH...
Page 123 Click Change... in the USB Printer Selection. Select your machine, and then click OK. Click Create..® USING YOUR MACHINE WITH A MACINTOSH 7 - 9...
Page 124 Enter your machine name (MFC-8840D), and then click Save. Select Quit from the File menu. Click the MFC-8840D icon on the Desktop. Select Set Default Printer from the Printing menu. ® 7 - 10 USING YOUR MACHINE WITH A MACINTOSH...
Page 125 X”, only one printer driver for a machine can be registered in Print Center. ■ If a Brother Native Driver (MFC-XXX) is already listed in Printer list, you will need to delete it and then install the PS driver. ■...
Page 126 Open the Print Center icon. Click Add Printer… . ® 7 - 12 USING YOUR MACHINE WITH A MACINTOSH...
Page 127 Select USB. Select your machine, and then click Add. Select Quit Printer Center from the Print Center menu. ® USING YOUR MACHINE WITH A MACINTOSH 7 - 13...
Page 128 ® Sending a fax from your Macintosh application (For MFC-8440, MFC-8840D and MFC-8840DN only) ® For Mac OS 8.6 - 9.2 users ® You can send a fax directly from a Macintosh application by doing the following: The PS driver does not support the following function.
Page 129 Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers and the right box shows the Destination Fax Numbers as you select them. To address the fax, type a fax number in the Input Fax Number box.
Page 130 ® For Mac OS X users ® You can send a fax directly from a Macintosh application by doing the following: The PS driver does not support the following function. Create a document in a Macintosh application. To send a fax, select Print from the File menu. The Printer dialog box will appear: Select Send Fax from pull-down menu.
Page 131 Select Facsimile from the Output pull-down menu. To address the fax, type a fax number in the Input Fax Numbers box, and then click Print. If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.
Page 132: Drag A Vcard From The Mac Os Application
® Drag a vCard from the Mac OS X Address Book application Click Address Book button. ® Drag a vCard from the Mac OS X Address Book application to the Destination Fax Numbers field. When you are finished addressing your fax, click Print. ®...
Page 133 ■ The vCard used must contain a work fax or home fax number. ■ When you choose work fax or home fax from the Stored Fax Numbers pull-down list, only the fax number stored in ® the Mac OS X Address Book for the selected category will be used.
Page 134: Using The Brother Twain Scanner Driver With Your Macintosh ®
Run your Macintosh TWAIN-compliant application software. The first time you use the Brother TWAIN driver (MFL Pro/P2500), set it as the default by choosing Select Source (or the other menu name to select the device). Afterwards, for each document you scan choose Acquire Image or Scan.
Page 135: Scanning An Image Into Your Macintosh
® Scanning an image into your Macintosh You can scan a whole page —OR— scan a portion after prescanning the document. Scanning a whole page Place the original face up in the ADF, or face down on the scanner glass. Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution...
Page 136: Prescanning An Image
PreScanning an image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button will allow you to crop unwanted areas from the images.
Page 137: Settings In The Scanner Window
Settings in the Scanner window Image Resolution From the Resolution pop-up menu choose the scanning resolution. Higher resolutions use more memory and transfer time, but produce a finer scanned image. ® USING YOUR MACHINE WITH A MACINTOSH 7 - 23...
Page 138 Color Type Black & White—Set the image type to Black and White for text or line art. For photographic images, set the image type to Gray (Error diffusion) or True Gray. Gray (Error Diffusion)—is used for documents with photographic images or graphics. (Error Diffusion is a method for creating simulated gray images by placing black dots instead of the true gray dots in a specific matrix instead of true gray dots.) True Gray—is used for documents with photographic images or...
Page 139: Scanning Area
Scanning Area Set the Size to one of the following: ■ Letter (8.5 × 11 inches) ■ A4 (210 × 297 mm) ■ Legal (8 1/2 × 14 in.) A5 (148 × 210 mm) ■ B5 (182 × 257 mm) ■...
Page 140: Adjusting The Image
Adjusting the Image Brightness Adjust the Brightness setting to get the best image. The Brother TWAIN Scanner driver offers 100 Brightness levels (-50 to 50). The default value is 0, representing an ‘average’ setting. You can set the Brightness level by dragging the slide bar to the right to lighten the image or to the left to darken the image.
Page 141 ® ® Using Presto! PageManager ® ® Presto! PageManager is application software for managing the documents in your computer. Since it is compatible with most image ® ® editors and word processing programs, Presto! PageManager gives you unmatched control over your computer files. You can easily manage your documents, edit your E-mail files, and read ®...
Page 142: System Requirements
System requirements ■ PowerPC processor ■ System 8.6, 9X, 10.1/10.2.1 or greater ■ CD-ROM drive ■ Hard disk drive with at least 120 MB of free disk space Recommended: ■ 8-bit color or higher video adapter. ■ ® Eudora Mail, or Outlook Express electronic mail software Technical Support For USA...
Page 143 Using ControlCenter2.0 ® (For Mac OS X 10.2.1 or greater) ■ The screen shown in this section are from the MFC-8440, MFC8840D and MFC-8840DN ■ The functions that can be used in ControlCenter2.0 may vary depending upon the model. ControlCenter2.0 is a software utility that allows you to quickly and easily access the most frequently used applications.
Page 144 Click on ControlCenter2.0 icon in the menu bar and select Preference. ControlCenter2.0 preference window appears, then uncheck the Start ControlCenter on computer startup check box. Click OK to close the window. ControlCenter2.0 application icon is in Macintosh HD/Library/Printers/Brother/Utilities/ControlCenter. ® 7 - 30 USING YOUR MACHINE WITH A MACINTOSH...
Page 145 SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. ■ Image (Default: Apple PreView) — enables you to scan a page directly into any graphic viewer/editor application. You can select ®...
Page 146: Device Settings
Remote Setup — enables you to open the Remote Setup ® Program. (See MFC Remote Setup (Mac OS X) (For MFC-8440, MFC-8840D and MFC-8840DN only) on page 7-47.) When the machine is connected to a network, you cannot use this function. ®...
Page 147 SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Image (example: Apple PreView) Scan to Image feature allows you to scan an image directly into your graphics application for image editing. To change the default settings, click on the button while holding down the Ctrl key and select Software Button.
Page 148 To change the destination application, select the appropriate application from the Target Application pull down list. You can add an application to the lists by clicking the Add button. Enter the Application Name (up to 30 characters) and select your preferred application by clicking the Browse button.
Page 149: Ocr (word Processing Program)
OCR (Word Processing program) Scan to OCR converts the graphic page image data into text which can be edited by any word processor program. You can change the default word processor program. To configure Scan to OCR, click on the button while holding down the Ctrl key and select Software Button.
Page 150: E-mail
E-mail Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click on the button while holding down the Ctrl key and select Software Button.
Page 151: File Attachments
File attachments You can choose from the following list of file types for attachment to your E-mail or for saving to a folder. File type — Select from the pull-down list the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF - Uncompressed (*.tif)
Page 152: File
File Scan to File button allows you to scan an image and save it in a specific file type to any directory on your hard disk. This allows you to easily archive your paper documents. To configure the file type and save to directory, click on the button while holding down the Ctrl key and select Software Button.
Page 153 CUSTOM SCAN There are four buttons from which you can set your own preferences and configuration to fit your required usage for scanning. To configure a button, click on the button while holding down the Ctrl key, and the configuration window will appear. You have four function choices of scan action, Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.
Page 154: Customizing A User-defined Button
Customizing a user-defined button To configure a button, click on the button while holding down the Ctrl key, and the configuration window will appear. Please follow the following guide lines for the button configuration. Scan to Image: In the General tab You can enter up to 30 characters in the Name for Custom field.
Page 155: Scan To Ocr:
Scan to OCR: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select Target Application, File Type, OCR Software, Resolution, Scan Type, Document Size, Brightness and Contrast settings.
Page 156: Scan To E-mail:
Scan to E-mail: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select E-mail Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast settings.
Page 157: Scan To File:
Scan to File: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab Select the file format from the File Type pull down list.
Page 158: Copy
COPY The Copy buttons (1-4) can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as N-in-1 printing. Before you can use the Copy buttons you must first configure the printer driver by clicking on the button while holding down the Ctrl key.
Page 159 By using the Copy button, you can also send a fax using the ® printer driver. (See Sending a fax from your Macintosh application (For MFC-8440, MFC-8840D and MFC-8840DN only) on page 7-14.) ® USING YOUR MACHINE WITH A MACINTOSH...
Page 160: Device Settings (for Mfc-8440, Mfc-8840d And Mfc-8840dn Only)
DEVICE SETTINGS (For MFC-8440, MFC-8840D and MFC-8840DN only) In this section you can configure the machine setting by clicking the button. When the machine is connected to a network, you cannot use this function. Remote Setup The Remote Setup button allows you to open the Remote Setup Program window in which you can configure the machine setting menus.
Page 161 ® MFC Remote Setup (Mac OS (For MFC-8440, MFC-8840D and MFC-8840DN only) The MFC Remote Setup application allows you to quickly set up your MFC by taking advantage of the ease and speed of programming on ® your Macintosh . When you access this application, the settings on ®...
Page 162 Apply This uploads the data to the MFC, but does not exit the remote setup application. Print This command prints the selected items on the MFC. You can not print the data until it is uploaded to the MFC. Click Apply to upload the new data to the MFC and click Print.
Page 163: Network License
9.0SE installed, please purchase NL-5 which is a multiple PC license agreement pack for up to an additional 5 Users. To purchase NL-5, please contact your Brother Sales Office. Max. 25 clients can be connected to one machine on a Network.
Page 164: Registering Your Pc With The Machine
Registering your PC with the machine If you need to change the machine that was registered to your PC during the installation of MFL-Pro, follow the steps below. ® For Windows 98/Me/2000 From the Start menu, select Control panel, Scanners and Cameras, and then right-click Scanner Device icon and select Properties to view the Network Scanner Properties dialog box.
Page 165 Click the Network Setting tab in the dialog box and select a method to specify your machine as a Network scanner for your < Specify your machine by address Enter the IP address of the machine in the IP Address field. Click Apply and then OK.
Page 166 Click the Scan To Button tab in the dialog box and enter your PC Name in the Display Name field. The machine's LCD displays the name you enter. Default setting is your PC Name. You can enter a name if you like. You can avoid receiving unwanted documents by setting a 4-digit PIN Number.
Page 167: Using The Scan Key
Using the Scan key Scan to E-mail (PC) When you select Scan to E-mail (PC) your original will be scanned and sent directly to the PC you designated on your network. ControlCenter2.0 will activate the default E-mail application on the designated PC for addressing to the recipient.
Page 168: Scan To E-mail (e-mail Server) (for
Scan to E-mail (E-mail server) (For MFC-8440, MFC-8840D and MFC-8840DN only) When you select Scan to E-mail (E-mail server) you can scan a black and white or color original and send it directly to an E-mail address from the machine. You can choose PDF or TIFF for Black and White and PDF or JPEG for color.
Page 169: Scan To Image
Scan to Image When you select Scan to Image your original will be scanned and sent directly to the PC you designated on your network. ControlCenter2.0 will activate the default graphics application on the Scan designated PC. You can change the configuration.
Page 170 Scan to OCR When you select Scan to OCR your original will be scanned and sent directly to the PC you designated on your network. ControlCenter2.0 ® ® will activate ScanSoft OmniPage and convert your original into text for viewing and editing from a word processing application on the Scan designated PC.
Page 171: Scan To File
Scan to File When you select Scan to File you can scan a black and white or color original and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter2.0 on the designated PC.
Page 172: Enable Network Pc-fax
E-mail (E-mail server). (See Using Brother PC-FAX software on page 6-1.) Enable Network PC-FAX To use the MFC for Network PC-FAX, see Using Brother PC-FAX software on page 6-1. The items described below are specific items relating to the Network version of PC-FAX software that is installed from the "Optional network applications"...
Page 173 This software can be used in a network environment and with a locally connected machine. It is important that when used in a network environment the Network PC Fax is set to enable. BROTHER NETWORK PC-FAX SOFTWARE 9 - 2...
Page 174: Extra Options In Address Book
Fax, E-Mail or MFC Address. To use the MFC for Network PC-FAX Send, see Using Brother PC-FAX software on page 6-1. 9 - 3 BROTHER NETWORK PC-FAX SOFTWARE...
Page 175: Using The Brother Network Pc-fax Software
Using the Brother Network PC-FAX software The Brother Network PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You can create a file in any application on your PC, and then send it as a Network PC-FAX.
Page 176: Sending A Network Pc-fax From Your Macintosh Application
To send an E-mail from Brother Network PC-FAX you can either enter the E-mail address in the To: field or in the display for Facsimile Style using the PC keyboard or select the member from the Address Book. The member must have E-mail selected as the chosen destination for that member.
Page 177 Index ® Windows ... 1-1, 1-17, 2-17 Emulation Selection ..1-17 ControlCenter2.0 ....4-1 envelopes .......1-11 ControlCenter2.0 for Macintosh manual feed tray ....1-5 ......... 7-29 multi-purpose tray .....1-6 on thick paper ....1-7 reports and lists ....1-18 drivers Secure key ......1-16 printer ....... 2-1 two-sided (duplex printing) TWAIN Compliant ....
Page 178 ® Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only. We cannot recommend...

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