Brother MFC-J5910DW Advanced User's Manual
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Brother MFC-J5910DW Advanced User's Manual

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See also: Software User Manual , Advanced User's Manual
ADVANCED
USER'S GUIDE
MFC-J5910DW
Version 0
CHN-ENG

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Summary of Contents for Brother MFC-J5910DW

  • Page 1 ADVANCED USER’S GUIDE MFC-J5910DW Version 0 CHN-ENG...
  • Page 2 Network User's Guide This Guide provides useful information about PDF file / CD-ROM wired and wireless network settings and security settings using the Brother machine. You can also find supported protocol information for your machine and detailed troubleshooting tips. Mobile Print/Scan Guide...

  • Page 3: Table Of Contents

    Table of Contents General setup Memory Storage ....................1 Sleep Mode ......................1 LCD display ......................2 LCD Contrast....................2 Setting the Dim Timer for the backlight ............2 Dial Prefix ......................3 Setting up or changing the prefix number............3 Mode Timer......................3 Security features Secure Function Lock 2.0 ..................
  • Page 4 Receiving a fax Memory Receive (Monochrome only)..............16 Fax Forwarding....................16 Fax Storage ....................17 Printing a fax from the memory ..............17 ® PC-Fax Receive (Windows only)..............18 Turning off Memory Receive operations............19 Changing Memory Receive operations ............19 Remote Retrieval ....................20 Setting a Remote Access Code..............20 Using your Remote Access Code..............20 Remote Fax commands ................21 Retrieving fax messages ................22...
  • Page 5 Making copies Copy settings ....................... 33 Stop copying....................33 Changing copy speed and quality ..............33 Enlarging or reducing the copied image ............34 Making N in 1 copies or a poster (Page Layout) ........... 35 2 in 1 ID Copy....................37 Sorting copies using the ADF ................
  • Page 6 Routine maintenance Cleaning and checking the machine..............56 Cleaning the outside of the machine .............56 Cleaning the machine’s printer platen ............57 Cleaning the paper feed rollers ..............57 Cleaning the paper pick-up rollers..............59 Checking the ink volume ................60 Glossary Index...

  • Page 7: General Setup

    General setup Memory Storage Sleep Mode Your menu settings are stored permanently, You can choose how long the machine will and in the event of a power failure will not be remain idle before it goes into Sleep Mode lost. Temporary settings (for example, (up to 60 minutes).

  • Page 8: Lcd Display

    Chapter 1 LCD display Setting the Dim Timer for the backlight LCD Contrast You can set how long the LCD backlight stays on after the last key press. You can adjust the LCD contrast. If you are having difficulty reading the LCD, try Press Menu.

  • Page 9: Dial Prefix

    General setup Dial Prefix Mode Timer The Dial Prefix setting will automatically dial a The machine has four temporary mode keys predefined number before every fax number on the control panel: FAX, SCAN, COPY and you dial. For example, if your telephone PHOTO.

  • Page 10: Security Features

     Copy Type “http://machine’s IP Scan  address/” into your browser’s address  PCC (PhotoCapture Center™) bar (where “machine’s IP address” is the Brother machine’s IP address).  PC Print For example:   Color Print http://192.168.1.2/  Page Limit...

  • Page 11: Setting And Changing The Administrator Password

    Security features Enter a four-digit number for the Note password in the New Password box. If you are using a Web browser to configure the machine's settings for the first time, set a password. Click Please configure the password. Enter a password you want to use (up to 32 characters).

  • Page 12: Setting Up Restricted Users

    Wrong Password. Enter the Set up the Web page. (Before you begin to correct password. If you forget it, please use Secure Function Lock 2.0 uu page 4) contact Brother customer service for Then follow the instructions below. support. Click Administrator.

  • Page 13: Switching Users

    Security features Switching users This setting allows a restricted user to log on to the machine when the Secure Function Lock is turned on. On the Touchscreen, press (where xxxxx is the user’s name), and then press s or t to display Change User.

  • Page 14: Sending A Fax

    Sending a fax Additional sending Note options • Most settings are temporary and the machine returns to its default settings after you send a fax. Sending faxes using multiple • You can save some of the settings you settings use most often by setting them as the default.

  • Page 15: Changing Fax Resolution

    Sending a fax Changing fax resolution Setting your changes as a new default The quality of a fax can be improved by changing the fax resolution. You can save the settings for the fax options you use most often by setting them as default, Press (FAX).

  • Page 16: Additional Sending Operations

    Chapter 3 Additional sending Sending a fax at the end of a conversation operations At the end of a conversation, you can send a Sending a fax manually fax to the other party before you both hang up. Ask the other party to wait for fax tones Manual transmission lets you hear the (beeps) and then to press the Start or dialling, ringing and fax-receiving tones while...

  • Page 17: Dual Access (Monochrome Only)

    Sending a fax Dual Access How to broadcast a fax (Monochrome only) Press (FAX). You can dial a number and start scanning the Load your document. fax into memory—even when the machine is sending from memory, receiving faxes or Press Options. printing PC data.
  • Page 18 Chapter 3 Cancelling a Broadcast in progress Press Mono Start. Faxing from the ADF Press Stop/Exit.  The machine starts scanning the Do one of the following: document.  To cancel the entire broadcast, press Faxing from the scanner glass Entire Broadcast.

  • Page 19: Real Time Transmission

    Sending a fax Real Time Transmission Overseas Mode When you are sending a fax, the machine will If you are having difficulty sending a fax scan the documents into the memory before overseas due to possible interference on the sending. Then, as soon as the telephone line telephone line, we recommend that you turn is free, the machine will start dialling and on Overseas Mode.

  • Page 20: Delayed Batch Transmission (Monochrome Only)

    Chapter 3 Checking and cancelling Note waiting jobs The number of pages you can scan into the memory depends on the amount of You can check which jobs are still waiting in data that is printed on each page. the memory to be sent, or cancel a job. (If there are no jobs, the LCD shows Press , and then enter the fax...

  • Page 21: Polling Overview

    Secure Polling lets you restrict who can get the documents you set up to be polled. Polled Transmit Secure Polling only works with Brother fax (Monochrome only) machines. If another person wants to retrieve a fax from your machine, they will have to Polled transmit lets you set up your machine enter the secure code.

  • Page 22: Receiving A Fax

    Receiving a fax Memory Receive Enter the forwarding number (up to 20 digits) by pressing the buttons on the (Monochrome only) Touchscreen. Press OK. You can only use one Memory Receive Press Backup Print:On or operation at a time: Backup Print:Off. ...

  • Page 23: Fax Storage

    Receiving a fax Fax Storage Printing a fax from the memory If you choose Fax Storage, your machine stores received faxes in the memory. You will If you have chosen Fax Storage, you can still be able to retrieve fax messages from print a fax from the memory when you are at another location using the remote retrieval your machine.

  • Page 24: Pc-Fax Receive (Windows ® Only)

    Chapter 4 PC-Fax Receive Press <USB> or, for network users, the ® name of the PC you want to receive (Windows only) faxes to. If you turn on the PC-Fax Receive feature Press Backup Print:On or your machine will store received faxes in Backup Print:Off.

  • Page 25: Turning Off Memory Receive Operations

    Receiving a fax Turning off Memory Receive Changing Memory Receive operations operations If there are received faxes in your machine’s Press Menu. memory when you change the Memory Receive Operations, the LCD will ask you Press s or t to display Fax. one of the following questions: Press Fax.

  • Page 26: Remote Retrieval

    Chapter 4 Remote Retrieval Note You can change your code at any time by You can call your machine from any entering a new one. If you want to make touch-tone telephone or fax machine and your code inactive, press in step f to then use the remote access code and remote restore the inactive setting (---l) and press...

  • Page 27: Remote Fax Commands

    Receiving a fax Remote Fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by ), the system will give two short beeps and you must enter a remote command.

  • Page 28: Retrieving Fax Messages

    Chapter 4 Retrieving fax messages Changing your Fax Forwarding number You can call your machine from any touch-tone telephone and have your fax You can change the default setting of your fax messages sent to another machine. Before forwarding number from another touch-tone you use this feature, you have to turn on Fax telephone or fax machine.

  • Page 29: Additional Receiving Operations

    Receiving a fax Additional receiving Printing a reduced incoming operations If you choose On, the machine automatically Out of Paper Reception reduces each page of an incoming fax to fit on one page of A4, A3, Letter, Legal or Ledger size paper.

  • Page 30: Polling Overview

    Enter the fax number you are polling by the documents you set up to be polled. either using a Speed Dial or the dial pad Secure Polling only works with Brother fax on the control panel. machines. If you want to get a fax from a secured Brother machine you have to enter Press Mono Start or Color Start.

  • Page 31: Sequential Polling

    Receiving a fax Sequential polling Cancelling a Sequential Polling Job (Monochrome only) Press Stop/Exit. Sequential polling lets you request documents from several fax machines in one Do one of the following: operation.  To cancel the entire sequential polling job, press Press (FAX).

  • Page 32: Dialling And Storing Numbers

    Dialling and storing numbers Additional dialling Press Send a fax. operations Press Mono Start or Color Start. You will dial ‘01632-960555’. To temporarily change a number, you can Combining Quick Dial substitute part of the number with manual numbers dialling using the dial pad. For example, to change the number to 01632-960556 you Sometimes, you may want to choose from could press SpeedDial, press 03, press...

  • Page 33: Additional Ways To Store Numbers

    Dialling and storing numbers Additional ways to Do one of the following:  Enter the second fax or telephone store numbers number (up to 20 digits) by pressing the buttons on the Touchscreen. Storing Speed Dial numbers Press OK. from Outgoing Calls ...

  • Page 34: Storing Speed Dial Numbers From The Caller Id History

    Chapter 5 Storing Speed Dial numbers Do one of the following: from the Caller ID history  Enter a second fax or telephone number (up to 20 digits) by pressing the buttons on the Touchscreen. If you have the Caller ID subscriber service from your telephone company, you can also Press OK.

  • Page 35: Setting Up Groups For Broadcasting

    Dialling and storing numbers Setting up Groups for When the LCD displays the Group Name and numbers, press OK to Broadcasting confirm. Do one of the following: A Group, which can be stored on a Speed Dial location, allows you to send the same fax ...
  • Page 36 Chapter 5 Deleting a Group Adding or Deleting a number in a Group Press SpeedDial. Press SpeedDial. Press Alphabetical or Numerical. Press Alphabetical or Numerical. Press More. Press More. Press s or t to display Delete. Press s or t to display Change. Press Delete.

  • Page 37: Printing Reports

    Printing reports Fax reports Press s or t to choose an interval. If you choose Every 50 Faxes, go to step j. Use the buttons on the Touchscreen to set up  6, 12, 24 hours, 2 or 7 days the Transmission Verification Report and the Journal Period.

  • Page 38: Reports

    Chapter 6 Reports How to print a report The following reports are available: Press Menu.  XMIT Verify Press s or t to display Prints a Transmission Verification Report Print Reports. for your last transmission. Press Print Reports.  Quick Dial Lists names and numbers stored in the Press the report you want.

  • Page 39: Making Copies

    Making copies Copy settings Changing copy speed and quality You can change the copy settings temporarily for the next copy. You can choose from a range of speed and quality. The factory default is Normal. The machine returns to its default settings after being idle for 1 minute, or if the Mode ...

  • Page 40: Enlarging Or Reducing The Copied Image

    Chapter 7 Enlarging or reducing the 198% 10x15cmiA4 copied image 186% 10x15cmiLTR 141% A4iA3, A5iA4 You can choose an enlargement or reduction ratio. If you choose Fit to Page, your 100% machine will adjust the size automatically to 97% LTRiA4 the paper size you set.

  • Page 41: Making N In 1 Copies Or A Poster

    Making copies Making N in 1 copies or a Press s or t to display Off(1in1), 2in1(P), 2in1(L), 2in1(ID) poster (Page Layout) 4in1(P), 4in1(L), Poster (2x1), Poster (2x2) or Poster (3x3). The N in 1 copy feature can help you save Press the option you want to set.
  • Page 42 Chapter 7 If you are copying from the ADF, insert the  4in1(L) document face up in the direction shown below:  2in1(P)  Poster (2x1)  2in1(L)  4in1(P)  Poster (2x2)  4in1(L) If you are copying from the scanner glass, place the document face down in the direction shown below: ...

  • Page 43: In 1 Id Copy

    Making copies 2 in 1 ID Copy After the machine has scanned one side, press Yes. Turn over the identification card and press OK to scan You can copy both sides of your identification the other side. card onto one page, keeping the original card size.

  • Page 44: Adjusting Density

    Chapter 7 Adjusting Density Ink Save Mode You can adjust the copy density to make Ink Save Mode can help you save ink. The copies darker or lighter. machine prints the colors lighter and emphasises the outlines of the images as shown below: Press (COPY).

  • Page 45: Thin Paper Copy

    Making copies Book Copy If you do not want to change any additional settings, press Mono Start or Color Start. Book copy corrects dark borders and skew when copying from the scanner glass. Your Note machine can correct the data automatically. •...

  • Page 46: Duplex (2-Sided) Copying

    Chapter 7 Duplex (2-sided) copying Note • 2in1(ID), Poster, Book Copy and You can reduce the amount of paper used for Fit to Page are not available with copies by copying on both sides of the paper. Duplex Copy. We recommend you load single-sided •...

  • Page 47: Setting Your Changes As A New Default

    Making copies Setting your changes as a The screen shows: new default Set the next page, then press Scan. When you finish, You can save the settings for the copy press Complete. options you use most often by setting them as default, such as Quality, Place the next page on the scanner Enlarge/Reduce, Density,...

  • Page 48: Restoring All Settings To The Factory Default

    Chapter 7 Restoring all settings to the factory default You can restore the copy settings Quality, Enlarge/Reduce, Density, Page Layout, Ink Save Mode, Thin Paper Copy and Duplex Copy that you have changed to the factory default. Press (COPY). Press Options. Press s or t to display Factory Reset.

  • Page 49: Printing Photos From A Memory Card Or Usb Flash Memory Drive

    Printing photos from a memory card or USB Flash memory drive PhotoCapture Center™ Please be aware of the following:  When printing an index or image, the operations PhotoCapture Center™ will print all the valid images, even if one or more images have been corrupted.

  • Page 50: Print Images

    Press Paper Type. Press s or t to display the paper type you are using, and choose Plain Paper, Inkjet Paper, Brother BP71, Brother BP61 or Other Glossy. Press Paper Size. The PhotoCapture Center™ uses these Press A4 or Letter.

  • Page 51: Printing All Photos

    Printing photos from a memory card or USB Flash memory drive DPOF printing Press OK. Note DPOF stands for Digital Print Order Format. • You can enter the numbers at one time by Major digital camera manufacturers (Canon using a comma or a hyphen. For example, Inc., Eastman Kodak Company, FUJIFILM Enter 1,3,6 to print images No.1, No.3 and Corporation, Panasonic Corporation and...

  • Page 52: Photocapture Center™ Print Settings

    Press s or t to display Paper Type. Press Paper Type. Press s or t to display Plain Paper, Inkjet Paper, Brother BP71, Brother BP61 or Other Glossy. Press the option you want to set. If you do not want to change additional settings, press Print Quality Press Start to print.

  • Page 53: Adjusting Brightness, Contrast And Color

    Printing photos from a memory card or USB Flash memory drive Adjusting Brightness, Press Paper Size. Contrast and Color Press s or t to display 10x15cm, 13x18cm, A4, A3, Letter or Ledger. Press the option you want to set. Brightness Do one of the following: ...
  • Page 54 Chapter 8 Press d or c to change the contrast. Press d or c to adjust the degree of the Press OK. setting. Press OK. If you do not want to change additional Do one of the following: settings, press If you want to customize another ...

  • Page 55: Cropping

    Printing photos from a memory card or USB Flash memory drive Cropping Borderless printing If your photo is too long or too wide to fit the This feature expands the printable area to the available space on your chosen layout, part edges of the paper.

  • Page 56: Setting Your Changes As A New Default

    Chapter 8 Restoring all settings to the Press On (or Off). factory default If you do not want to change additional You can restore the PhotoCapture settings settings, press you have changed back to the factory default Press Start to print. for, Print Quality, Paper Type, Paper Size, Brightness, Contrast, Note...

  • Page 57: Scan To A Memory Card Or Usb Flash Memory Drive

    Printing photos from a memory card or USB Flash memory drive Scan to a memory card How to reset to the factory default or USB Flash memory drive You can restore all the Scan to Media settings (Quality and File Type), that you have changed, back to the factory default.

  • Page 58: Printing Photos From A Camera

    (other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).  PhotoCapture Center™ operations are Your Brother machine supports the not available when using the PictBridge PictBridge standard, allowing you to connect feature. to and print photos directly from any PictBridge compatible digital camera.

  • Page 59: Setting Your Digital Camera

    Printing photos from a camera Setting your digital camera Settings Options 10  15 cm Paper Size Make sure your camera is in PictBridge mode. The following PictBridge settings may Paper Type Other Glossy be available from the LCD of your PictBridge Layout Borderless: On compatible camera.

  • Page 60: Printing Images

    Chapter 9 Printing Images DPOF printing DPOF stands for Digital Print Order Format. Note Major digital camera manufacturers (Canon Remove any memory cards or USB Flash Inc., Eastman Kodak Company, FUJIFILM memory drives from the machine before Corporation, Panasonic Corporation and connecting a digital camera.

  • Page 61: Printing Photos Directly From A Digital Camera (Without Pictbridge)

    Printing photos from a camera Printing photos Printing Images directly from a digital Note camera Remove any memory cards or USB Flash (without PictBridge) memory drives from the machine before connecting a digital camera. If your camera supports the USB Mass Make sure that your camera is turned Storage standard, you can connect your off.

  • Page 62: A Routine Maintenance

    Routine maintenance Cleaning and checking Pull the paper tray (1) completely out of the machine. the machine Cleaning the outside of the machine Clean the Touchscreen as follows: IMPORTANT • Turn off the power switch when you clean the Touchscreen. Wipe the outside of the machine with a •...

  • Page 63: Cleaning The Machine's Printer Platen

    Routine maintenance Cleaning the machine’s Lift the scanner cover to release the lock. Gently push the scanner cover printer platen support down and close the scanner cover using both hands. WARNING Re-connect the power cord. Cleaning the paper feed Be sure to unplug the machine from the rollers electrical socket before cleaning the printer platen to avoid an electrical shock.
  • Page 64 Clean the front side of the Paper Feed Lift the Jam Clear Flap (2), and then Rollers (1) with a soft lint-free cloth clean the back side of the Paper Feed slightly moistened with water, using a Rollers (1) with a soft lint-free cloth side-to-side motion.

  • Page 65: Cleaning The Paper Pick-Up Rollers

    Routine maintenance Cleaning the paper pick-up Clean the Paper Pick-up Rollers (1) with a soft lint-free cloth slightly moistened rollers with water. Slowly turn the rollers so that the whole Unplug the machine from the electrical surface is cleaned. socket. After cleaning, wipe the rollers with a dry, soft lint-free cloth to remove all Pull the paper tray completely out of the...

  • Page 66: Checking The Ink Volume

    Checking the ink volume Clean the Back Paper Feed Rollers (1) with a soft lint-free cloth slightly moistened with water. Although an ink volume icon appears on the Slowly turn the rollers so that the whole LCD, you can use the ink menu to see a large surface is cleaned.

  • Page 67: B Glossary

    Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) CNG tones The document can be placed in the ADF The special tones (beeps) sent by fax...
  • Page 68 The pre-programmed time period F/T Ring Time between automatically printed Fax The length of time that the Brother Journal Reports. You can print the Fax machine rings (when the Receive Mode Journal on demand without interrupting setting is Fax/Tel) to notify you to pick up the cycle.
  • Page 69 Glossary Overseas Mode Remote Activation Code Makes temporary changes to the fax Press this code (l 5 1) when you answer tones to accommodate noise and static on a fax call on an extension or external overseas telephone lines. telephone. Pause Remote Deactivation Code (For Fax/Tel mode only)
  • Page 70 Standard resolution 203  98 dpi (monochrome). 203  196 dpi (color). It is used for regular sized text and the quickest transmission. Station ID The stored information that appears on the top of faxed pages. It includes the sender's name and fax number. Super Fine resolution (Mono only) 203 ...

  • Page 71: Index

    Index Numerics 2 in 1 ID Copy ..........37 Dialling access codes and credit card numbers ..........26 dial prefix ..........3 Access codes, storing and dialling ...26 Groups (Broadcasting) ......11 Apple Macintosh Direct printing See Software User's Guide. from a non-PictBridge camera ..... 55 from a PictBridge camera .....
  • Page 72 Fax, stand-alone receiving Fax Forwarding ........21 Network into PC ..........18 Printing into the memory .........23 See Network User's Guide. out of paper reception ......23 Scanning printing from memory ......17 See Software User's Guide. reducing to fit on paper ......23 retrieving from a remote site ..21 sending ...........8 at end of conversation ......10 PhotoCapture Center™...
  • Page 73 Quick Dial Scanning Broadcasting .........11 See Software User's Guide. deleting Groups .........30 Security using Groups ........11 Secure function lock Group dial administrator password ....... 5 changing ..........29 restricted users ........6 setting up Groups for Broadcasting ..29 Sleep Mode ..........1 Speed Dial Speed Dial setting up from Caller ID history ..28...
  • Page 74 Visit us on the World Wide Web http://www.brother.com/ This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.

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