Ricoh 2045 Operating Instructions Manual
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Ricoh 2045 Operating Instructions Manual

Ricoh 2045 Operating Instructions Manual

Printer/scanner unit
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Download this manual See also: Service Manual, Manual
Printer/Scanner Unit
Setting Up the Printer Driver and Cancelling a Print Job
1
Using the Document Server
2
Sample Print/Locked Print
3
4
Troubleshooting
Printer Features
5
Appendix
6
For safe and proper operation, read the Safety Information in the General Settings
Guide before you use it.
Type 2045

Operating Instructions

Printer Reference 2

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Summary of Contents for Ricoh 2045

  • Page 1: Operating Instructions

    Setting Up the Printer Driver and Cancelling a Print Job Using the Document Server Sample Print/Locked Print Troubleshooting Printer Features Appendix For safe and proper operation, read the Safety Information in the General Settings Guide before you use it. Type 2045 Operating Instructions...
  • Page 2 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice.

  • Page 3: Manuals For This Machine

    Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
  • Page 4 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ...i How to Read This Manual ...1 1. Setting Up the Printer Driver and Cancelling a Print Job Accessing the Printer Properties ... 3 Windows 95/98/Me - Accessing the Printer Properties ... 3 Windows 2000/XP - Accessing Printer Properties ...
  • Page 6 6. Appendix Finisher ... 45 Staple ...46 Staple Position ...46 Precaution on stapling... 48 Punch ...50 Punch Position ...50 Precautions when punching ... 51 Collate ... 52 Spool Printing ... 54 Covers... 56 Slip Sheets...58 Chaptering ...60 User Defined Pages ... 62 Specifications...63 Options...64 INDEX...

  • Page 7: How To Read This Manual

    How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

  • Page 9: Setting Up The Printer Driver And Cancelling A Print Job

    1. Setting Up the Printer Driver and Cancelling a Print Job Accessing the Printer Properties Windows 95/98/Me - Accessing the Printer Properties Changing default settings A A A A On the taskbar, click the [Start] button, point to [Settings], and then click [Printers].

  • Page 10: Windows 2000/Xp - Accessing Printer Properties

    Setting Up the Printer Driver and Cancelling a Print Job Windows 2000/XP - Accessing Printer Properties Changing default settings - Printer Properties Limitation ❒ Changing machine settings re- quires Manage Printers permission. Members of the Administrators and Power Users groups have Man- age Printers permission by default.

  • Page 11: Windows Nt 4.0 - Accessing The Printer Properties

    C C C C On the [File] menu, click [Printing Preferences...]. The [Printing Preferences Properties] dialog box appears. D D D D Make the settings you require, and then click [OK]. Note ❒ Settings you make here are used as default for all applications. Making settings from an application To make settings for a specific appli- cation, open the [Print] dialog box...
  • Page 12 Setting Up the Printer Driver and Cancelling a Print Job D D D D Make the settings you require, and then click [OK]. Note ❒ Normally you do not have to change the “Form to Tray As- signment” settings on the [De- v i c e S e t t i n g s ] t a b i n t h e PostScript 3 printer driver.

  • Page 13: Macintosh - Setting Up For Printing

    Macintosh - Setting Up for Printing Making paper settings from an application A A A A Open the file you want to print. B B B B On the [File] menu, click [Page Set- up]. The [AdobePS Page Setup] dialog box appears.

  • Page 14: Cancelling A Print Job

    Setting Up the Printer Driver and Cancelling a Print Job Cancelling a Print Job Windows - Cancelling a Print A A A A Double-click the printer icon on the Windows taskbar. A window appears, showing all print jobs currently queued for printing.

  • Page 15: Macintosh - Cancelling A Print Job

    Note ❒ You cannot stop printing data already processed by the ma- chine. Because of this, printing may continue for a few pages after you press [Job Reset]. ❒ A print job containing a large volume of data may take con- siderable time to stop.
  • Page 16 Setting Up the Printer Driver and Cancelling a Print Job Note ❒ You cannot stop printing data already processed by the ma- chine. Because of this, printing may continue for a few pages after you press [Job Reset]. ❒ A print job containing a large volume of data may take con- siderable time to stop.

  • Page 17: Using The Document Server

    2. Using the Document Server Accessing the Document Server The Document Server enables you to store documents on the machine's hard disk to edit and print as you want. Limitation ❒ Applications, like PageMaker, which use original drivers do not work with this function.
  • Page 18 Using the Document Server...

  • Page 19: Sample Print/Locked Print

    PCL 6/5e printer driver. For in- formation about how to print a sam- ple print file with the PostScript 3 printer driver, see PostScript 3 Unit Type 2045 Operating Instructions Sup- plement included as a PDF file on the CD-ROM. Limitation ❒...
  • Page 20 Sample Print/Locked Print C C C C On the machine's control panel, press the { { { { Printer} } } } key to display the Printer screen. D D D D Press [View Sample Print jobs]. A list of the sample print files stored in the machine is displayed.

  • Page 21: Deleting A Sample Print File

    I I I I Press [Yes]. The remaining sets are printed. Note ❒ Press [No] to cancel printing. ❒ When printing is completed, the stored file will be deleted. ❒ If printing is stopped by press- ing [Job Reset] after printing has started, the file will be deleted.
  • Page 22 Sample Print/Locked Print Note ❒ Press [U U U U Prev.] or [T T T T Next] to scroll through the error files. ❒ Press [Exit] after checking the log. ❒ To print files that appear in the error log, resend them after stored files in the machine have been printed or deleted.

  • Page 23: Locked Print

    PCL 6/5e printer driver. For in- formation about how to print a locked print file with the PostScript 3 printer driver, see PostScript 3 Unit Type 2045 Operating Instructions Supplement in- cluded as a PDF file on the CD-ROM.

  • Page 24: Deleting Locked Print Files

    Sample Print/Locked Print A list of locked print files stored is displayed. The following will be also be dis- played: • User ID: The user ID set up by the printer driver. • Date/Time: The date and time when the job was sent from the computer.

  • Page 25: Checking The Error Log

    F F F F Press [Yes]. After the file has been deleted, the screen returns to the file list screen. Note ❒ If you do not want to delete the file, press [No]. ❒ If you forget your password, set [Display Password with Stored File] to “On”...

  • Page 26: Form Feed

    Sample Print/Locked Print Form Feed This section gives instructions on op- eration when the machine does not have a tray for the selected paper size or type, or when paper loaded in the machine has run out. Limitation ❒ The tray cannot be changed if the following functions are set for it.

  • Page 27: Troubleshooting

    Error & Status Messages on the Display Panel ❖ ❖ ❖ ❖ Status messages Message Hex Dump Mode Offline Please Wait Printing... Ready Resetting Job... Waiting... ❖ ❖ ❖ ❖ Alert messages Messages/Second messages Close duplex unit cover. Collate has been cancelled. DIMM has a problem.
  • Page 28 Troubleshooting Messages/Second messages Driver setting error. (Memo- Duplex has been cancelled. Ethernet board has a prob- lem. Exceeded max capacity of document server. Cannot stored. Exceeded max number of files of document server. Can- not stored. Exceeded max number of pages of document server.
  • Page 29 Messages/Second messages Following output tray is full. The indicated output tray is ### Remove the paper. ### full. ❒ “###” in the message rep- HDD has a problem. An error has occurred in the hard disk drive. HDD has not been installed. The Locked Print was per- formed without the hard disk installed, or the hard disk is...
  • Page 30 Troubleshooting Messages/Second messages Parallel I/F board has a prob- lem. Print overrun. RPCS graphic error. RPCS memory overflow. RPCS syntax error. Selected paper tray is in use for another function. Please wait. Shift tray has a problem. Call service representative. Staple has been cancelled.

  • Page 31: The Machine Does Not Print

    The Machine Does Not Print Possible Cause Is the power on? Confirm the cable is securely plugged into the power outlet and the machine. Turn on the main power switch. Is the machine online? If not, press [Online] on the display panel. Does the printer function If so, check the error message on the display panel and take re- status indicator stay red?
  • Page 32 Troubleshooting Possible Cause When using wireless LAN, is the access point correctly set? When using wireless LAN, is the LED on the wireless LAN card lit or blinking? Is the wireless LAN being used in Ad Hoc mode? Did you change the option settings on the machine? Solutions Confirm access point settings when in Infrastructure mode.
  • Page 33 Problem Is the Data In indicator If not, data is not being sent to the machine. blinking or lit after starting ❖ ❖ ❖ ❖ When the machine is connected to the computer using the print job? the interface cable Confirm that machine port settings are correct.

  • Page 34: Other Printing Problems

    Troubleshooting Other Printing Problems Problem The print on the If Toner Saver is selected in the [Print Quality] tab on the printer driver tab, entire page is fad- the entire page will be faded when printed. See the printer driver Help. The print smudg- Settings for thick paper have not been made when printing on thick paper.
  • Page 35 Problem A print instruc- User code management may have been set. Ask the administrator about tion was issued valid user codes. To print, the user code must be entered from the printer from the comput- driver. er, but printing did not start. The print job is not Even when the machine is offline, printing is performed when [Job Receive] cancelled even...
  • Page 36 Troubleshooting Problem It takes too much The data is so large or complex that it takes time to process. If the Data In time to resume indicator is blinking, data is being processed. Just wait until printing re- printing. sumes. The machine was in Energy Saver mode.
  • Page 37 Problem No transmission Check using the following procedure: when you use Confirm the IEEE 1394 interface cable is connected securely. 1394 interface con- Restart the computer. nection If the error occurs even after executing the above operation, proceed to the following steps. Unplug the IEEE 1394 interface cable connected to the computer.
  • Page 38 Troubleshooting...

  • Page 39: Printer Features

    Although the factory default are suitable for most printing jobs, the Printer Fea- tures gives you access to a number of settings that control basic printer opera- tions. The Printer Features settings you make are retained even when you turn off the machine.
  • Page 40 Printer Features Category System See p.39 “System”. Host Interface See p.42 “Host Interface”. PCL Menu See p.42 “PCL Menu”. PS Menu (optional) See p.44 “PS Menu”. Function menu Print Error Report Auto Continue Memory Overflow Job Separation Memory Usage Duplex Copies Edge Smoothing Toner Saving...

  • Page 41: Adjusting Printer Features

    Adjusting Printer Features Printer Features allow basic adjustment of operations when the machine is used as a printer. Although the factory default are suitable for most printing jobs, the Printer Fea- tures gives you access to a number of settings that control basic printer opera- tions.

  • Page 42: Printer Features Parameters

    Printer Features Printer Features Parameters Paper Input ❖ ❖ ❖ ❖ Bypass Paper Size The paper size for the bypass tray. Reference For more information about pa- per sizes that can be set in the bypass tray, see General Settings Guide.
  • Page 43 Interpreting the Configuration Page System Reference ❖ Unit Number Shows the serial number assigned to the board by its manufacturer. ❖ Total Memory Shows the total amount of memory (SDRAM) installed on the printer. ❖ Firmware Version • Firmware Shows the version number of the printer firmware. •...

  • Page 44: Maintenance

    Printer Features Host Interface Shows the settings you made under the “Host Interface” menu. When DHCP is active on the network, the actual IP Address, Subnet Mask and Gateway Address appear in parentheses on the configuration page. Reference For more information about “Host Interface” menu, see p.42 “Host Interface”. Interface Information Shows the interface information.

  • Page 45: System

    Canceling Menu Protect A A A A Press the { { { { User Tools/Counter} } } } key on the control panel. B B B B Press [Printer Features]. C C C C Press [Maintenance]. A screen for entering the access codes appears.
  • Page 46 Printer Features ❖ ❖ ❖ ❖ Memory Usage You can select the amount of mem- ory used in Font Priority or Frame Priority, according to paper size or resolution. • Font Priority This setting uses memory for registering fonts. • Frame Priority This setting uses frame memory for high speed printing.
  • Page 47 ×13 • 8 • A3 • B4 JIS • A4 • B5 JIS • A5 • A6 • Custom Size Note ❒ Default: • Metric version: A4 • Inch version: 8/ × 11 ❖ ❖ ❖ ❖ Letterhead Setting You can select whether or not to rotate original images when print- ing.

  • Page 48: Host Interface

    Printer Features Host Interface ❖ ❖ ❖ ❖ I/O Buffer You can set the size of the I/O Buffer. Normally it is not neces- sary to change this setting. • 128 KB • 256 KB • 512 KB Note ❒ Default: 128 KB ❖...
  • Page 49 ❖ ❖ ❖ ❖ Point Size You can set the point size you want to use for the selected font. • 4.00 to 999.75 by 0.25 Note ❒ Default: 12.00 ❒ This setting is effective only for a variable-space font. ❖...

  • Page 50: Ps Menu

    Printer Features PS Menu ❖ ❖ ❖ ❖ Data Format You can select a data format. • Binary Data • TBCP Limitation ❒ This setting is not effective when operating the machine with a parallel, USB or Ether- Talk connection. ❒...

  • Page 51: Appendix

    Finisher You can collate, staple or punch holes in printed paper by installing the optional finisher on this machine. Make sure to read the following precautions when us- ing the optional finisher: Reference For information about optional finishers, see General Settings Guide. To use the staple function, see p.46 “Staple”.

  • Page 52: Staple

    Appendix Staple With the optional finisher installed, sets can be stapled individually when print- ing multiple sets. Staple Position The specified staple position varies depending on paper size, type, quantity and feed orientation. The following table shows staple positions: Print Data Paper Orientation on the Machine Direction...
  • Page 53 Print Data Staple Paper Orientation on the Machine Direction Position Top Left Slant Vertical Top Right Slant Top Left Top Right 2 at Top 2 at Left 2 at Right 2 at Center Top Left Slant Horizontal Top Right Slant Top Left Top Right 2 at Top...

  • Page 54: Precaution On Stapling

    Appendix Precaution on stapling Limitation ❒ Stapling can be done only with the optional finisher installed. ❒ Stapling cannot be done when paper is fed from the bypass tray. ❒ You cannot interrupt the current job with a job for another function requiring stapling or collating.
  • Page 55 ❒ Staple printing will be cancelled under the following conditions: • If the number of staple jobs exceeds maximum. For information about the maximum number, see “Specification”, General Settings Guide. • If a paper size that cannot be stapled is selected. For information about pa- per sizes that can be stapled, see “Specification”, General Settings Guide.

  • Page 56: Punch

    Appendix Punch With the optional finisher installed, holes can be punched into printed output. Punch Position The specified punch position varies depending on the paper feed orientation and print data orientation. The following table shows punch positions: Paper Orientation Print Data on the Machine Direction Vertical...

  • Page 57: Precautions When Punching

    Precautions when punching Limitation ❒ Punching cannot be done when paper is fed from the bypass tray. Note ❒ If you cannot make punch settings even with the finisher installed, options may not be set correctly in the printer driver. Correct option settings in the printer driver.

  • Page 58: Collate

    Appendix Collate When printing multiple documents such as materials for meetings, you can sep- arate sets into order. This function is known as “Collate”. Collate stores data transmitted from a computer into the machine's memory. The following are the three types of collate: ❖...
  • Page 59 Note ❒ You can set collate or rotate in the RPCS™ printer driver. • If you cannot make Shift Collate even with the optional finisher installed, options may not be set up correctly in the printer driver. Correct option set- tings in the printer driver.

  • Page 60: Spool Printing

    Appendix Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency. Important ❒ During Spool Printing, the hard disk is accessed and the Data-In indicator blinks.
  • Page 61 - Setting Spool Printing Spool Printing can be set using telnet or a Web browser. • Using a Web browser Click [Configuration], and then click [General]. Set [Spool Printing] to [Enable]. See Network Printing Guide or Help for more information. •...

  • Page 62: Covers

    Appendix Covers Using this function, you can insert cover and back sheets, feeding from a differ- ent tray to that of the paper for the body, and print on them as well. Reference For printing methods, see the printer driver Help. Limitation ❒...
  • Page 63 ❖ ❖ ❖ ❖ Front/Back covers Prints the first and last page of the document as the cover and back cover pag- • Print on one side Prints on one side of the cover sheets only, even when duplex printing is selected.

  • Page 64: Slip Sheets

    Appendix Slip Sheets ❖ ❖ ❖ ❖ Inserting a slip sheet between each page • Print • Blank ❖ ❖ ❖ ❖ Inserting a slip sheet between OHP transparencies • Print • Blank GPAY019E GPAY020E 2 2 2 GCPY021E GCPY022E...
  • Page 65 Note ❒ Collate cannot be set. ❒ Slip sheets cannot be inserted while duplex printing. ❒ The slip sheet should be the same size and orientation as the body of the pa- per. ❒ The same paper feed tray cannot be set for the body of the document and the slip sheet.

  • Page 66: Chaptering

    Appendix Chaptering A specified page is printed on the same side as the first page, like a book. Also, you can insert chapter slip sheets before specified pages, and select whether or not to print on the slip sheets. Limitation ❒...
  • Page 67 • Print on front side only Prints on the front side of chapter slip sheets even if duplex printing is se- lected. • Blank Note ❒ The slip sheet should be the same size and orientation as the body of the paper.

  • Page 68: User Defined Pages

    Appendix User Defined Pages Using this function, you can specify paper ranges for each input tray. Reference For printing methods, see the printer driver Help. Limitation ❒ This function is available with the PCL printer driver only. ❒ If [Document Server] is selected under [Job Type], User Defined Page cannot be used.

  • Page 69: Specifications

    Specifications This section contains the electrical and hardware specifications of the machine, including information about the options. Component Specifications Resolution PCL 6 : 600 dpi PCL 5e: 300 dpi, 600 dpi RPCS™ : 200 dpi, 300 dpi, 600 dpi PostScript 3 : 300 dpi, 600 dpi Printing speed 35 ppm/45 ppm (A4K, 8/"...

  • Page 70: Options

    Appendix Component Operating systems sup- ported by this machine Network cable To use NetBEUI, use the SmartNetMonitor for Client port. Options Limitation ❒ Only one optional interface board can be installed in the machine at a time. Therefore, the optional IEEE 1394 interface board, the optional 802.11b inter- face kit (wireless LAN board) and the optional USB 2.0 Interface board cannot be installed in the machine simultaneously.
  • Page 71 ❖ ❖ ❖ ❖ Data transfer speed: Maximum 400 Mbps ❖ ❖ ❖ ❖ Connectable number of devices on a bus: Maximum 63 ❖ ❖ ❖ ❖ Allowed cable hops on a bus: Maximum 16 ❖ ❖ ❖ ❖ Power supply: Non power supply Cable Power repeated (IEEE 1394a-2000 compliant) IEEE 802.11b Interface Kit Type B...
  • Page 72 Windows 98 SE/Me, only a speed equal to that of USB 1.1 is possible. ❒ Macintosh supports only the standard USB port. PostScript 3 Unit Type 2045 Reference See PostScript 3 Unit Type 2045 Operating Instructions Supplement for informa- tion. Bluetooth Interface Unit type A This Bluetooth interface unit does not support BIP.

  • Page 73: Index

    Operating system , 64 Options , 64 Paper Input , 36 PCL menu , 42 PostScript 3 Unit Type 2045 , 66 Printer driver Printer properties, Windows 2000/XP , 4 Printer properties, Windows 95/98/Me , 3 Printer properties, Windows NT 4.0 , 5...
  • Page 74 Troubleshooting , 21 error messages , 21 machine does not print , 25 other printing problems , 28 status messages , 21 USB2.0 Interface Board Type A , 66 Windows cancelling a job , 8 Windows 2000/XP printer properties, printer driver , 4 Windows 95/98/Me printer properties, printer driver , 3 Windows NT 4.0...
  • Page 75 Copyright © 2002...
  • Page 76 EN USA B548-8627...

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