Page 1 User Guide...
Page 2 Inc. assumes no responsibility for any damage or loss resulting from the use of this guide. palmOne, Inc. assumes no responsibility for any loss or claims by third parties which may arise through the use of this software. palmOne, Inc. assumes no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs.
Page 3: Table Of Contents
Table of Contents About This Guide ..............xx What’s in this guide? ..................xx Step-by-step instructions..............xx Links..................... xxi Sidebars ......................xxi Tips for viewing this guide in Adobe Acrobat Reader ......xxii Chapter 1: Setting Up Your Handheld and Your Computer .1 What’s in the box? ..................2 System requirements ...................2 Step 1: Charging your handheld..............4 What you should know about your handheld’s battery.....
Page 4 What’s on the CD? ..................27 Related topics ....................30 Chapter 3: Moving Around in Applications......32 Opening applications..................33 Using the application buttons ............33 Using the Home screen............... 33 Switching between applications ............34 Using menus ....................34 Using the Command stroke..............35 Using the 5-way navigator .................36 Moving around the Home screen ............
Page 5 Editing information..................69 Selecting information................69 Copying and pasting information ............70 Deleting information ................71 Related topics ....................72 Chapter 5: Synchronizing Your Handheld with Your Computer ...............73 Why synchronize information? ..............74 What information is synchronized?............75 How do I synchronize? ................76 Synchronizing with a cable ..............77 Synchronizing using the IR port ............78 Synchronizing over a network ............82 Synchronizing by dialing in to a network ..........82...
Page 6 Chapter 7: Managing Your Contacts ........112 Adding a contact ..................113 Entering additional contact information ..........116 Selecting contact field types .............117 Defining custom fields ..............118 Selecting a contact as your business card ........119 Copying contact information into multiple contacts ......120 Locating a contact on your list ..............121 Deleting a contact ..................122 Customizing the Contacts list ..............123...
Page 7 Viewing your daily schedule ............154 Viewing your weekly schedule ............156 Viewing your monthly schedule ............157 Viewing a yearly calendar ..............158 Finding events that overlap .............. 159 Customizing your calendar ..............159 Customizing display options for your calendar ......160 Setting alarm and time options ............163 Working with Calendar on your computer ..........165 Related topics ....................166 Chapter 9: Managing Your Tasks ........167...
Page 8 Choosing the pen and paper (background) colors ......191 Setting an alarm ................193 Viewing and editing a note ..............195 Deleting a note ..................196 Working with Note Pad on your computer ..........197 Related topics ....................198 Chapter 12: Performing Calculations .........199 Calculator buttons..................200 Viewing recent calculations ..............201 Related topics ....................202 Chapter 13: Managing Your Expenses .......203...
Page 9 Chapter 15: Taking and Viewing Photos and Videos ..227 Supported file types .................228 Viewing photos or videos ...............236 Viewing a photo or video in Thumbnail view ......... 236 Viewing a photo or video in List view ..........238 Viewing a slide show ................ 239 Rotating a photo ................
Page 10 Setting up a phone connection ...............280 Accessing e-mail and the web wirelessly ..........285 Setting up a connection to your desktop computer ......287 Setting up a connection for wireless synchronization ......289 Setting up a connection to a network ............291 Creating trusted pairs ................293 Setting advanced Bluetooth features .............295 Storing recently found device names ..........295 Allowing your handheld to wake up when it is turned off .....296...
Page 11 Resource issues with auto get mail ..........328 Inbox icons in the VersaMail application ........328 Reading e-mail messages..............329 Selecting whether to receive messages as HTML or plain text..330 Customizing the font of messages you are reading .......332 Sending an e-mail message ..............333 Entering an address directly in the To field ........335 Entering an address using Contacts ..........336...
Page 12 Attaching photos and videos ............369 Forwarding an attachment ...............370 Synchronizing e-mail on your handheld with e-mail on your computer................371 Setting up an account ............... 371 Enabling synchronization on your computer ........372 Setting synchronization options for your e-mail account ....374 Setting mail client synchronization options ........376 Setting Microsoft Outlook or Outlook Express as your default e-mail program ...............378 Setting advanced e-mail synchronization options ......379...
Page 13 Working with root folders..............414 Using Secure Socket Layer (SSL)............. 414 Related topics ....................415 Chapter 19: Sending and Receiving Text and Multimedia Messages ............416 Creating and sending messages ............417 Creating and sending a text message ..........417 Creating and sending a multimedia message ........419 Requesting a receipt for sent text messages ........425 Setting delivery options for a multimedia messages .....426 Adding a signature to a message ............428...
Page 14 Adding a bookmark ................452 Viewing a bookmarked page ............453 Editing information about a bookmark ..........454 Disconnecting from and connecting to the Internet ......455 Disconnecting from the Internet ............455 Connecting to the Internet ..............456 Downloading files and pages ..............457 Downloading a file ................457 Saving a web page ................458 Viewing a saved page ...............459 Viewing a saved file on an expansion card ........460...
Page 15 Dialing a number from the Call History List ........485 Using speed dial ..................486 Adding a speed dial entry ..............486 Dialing a number using speed dial ..........487 Editing a speed-dial entry ..............488 Related topics ....................489 Chapter 22: Sharing Information........490 Using the Send command ..............491 Sending information from within an application using Bluetooth technology ..............491 Sending a category ................493...
Page 16 Locking your handheld manually .............516 Using Quick Unlock ..................517 Creating a Quick Unlock combination ..........517 Deleting your Quick Unlock combination........519 Encrypting your information..............520 Limiting the number of password attempts ...........522 Related topics ....................525 Chapter 24: Using Categories to Organize Information ...526 Adding a category..................527 Renaming a category ................528 Deleting a category ..................529...
Page 17 Setting the date and time for the primary location ......554 Choosing secondary locations for other time zones ......556 Modifying the locations list..............557 Adding new locations ...............557 Deleting a location ................559 Setting the alarm clock ................560 Responding to the alarm clock............561 Changing the clock display ..............562 Related topics ....................563 Chapter 27: Customizing Your Handheld ......564...
Page 18 Creating your own connection settings ...........593 Connecting your handheld to a mobile phone .......596 Customizing network settings ..............597 Setting up a service profile ...............597 Connecting to your service ...............600 Adding details to a service profile ...........601 Deleting a service profile ..............603 Creating login scripts ................604 Adding plug-in applications .............607 Related topics ....................609...
Page 19 VersaMail....................635 Privacy .......................638 Sharing ......................639 Problems with incompatible applications ..........640 Chapter 30: Getting Help ...........643 Self-help resources ...................643 Technical support ..................644 Product Regulatory Information .........645 Index ..................650 Zire™ 72 Handheld...
Page 20: About This Guide
About This Guide This guide tells you everything you need to know about your handheld: the things you’ll do every day, the advanced features that let you get the most out of your handheld, and the things that make your handheld not only useful, but fun. What’s in this guide? The info in this guide includes step-by-step instructions, links to cross-references, and sidebars.
Page 21: Links
Links Links appear as underlined words in sidebars and other places throughout this guide. In this chapter Links on the first page of each chapter that send you to a specific section. Related topics Links that send you to other topics in this guide to learn about more things you can do with an application or feature.
Page 22: Tips For Viewing This Guide In Adobe Acrobat Reader
Tips for viewing this guide in Adobe Acrobat Reader You can view this guide online, or you can download it to your computer and view it in Adobe Acrobat Reader. Here are some helpful tips for making it easier to read and find information in this guide if you view it in Acrobat Reader: NOTE If you do not have Acrobat Reader on your computer, you can download it for free from...
Page 23 CHAPTER 1 Setting Up Your Handheld and Your Computer In this chapter Congratulations on the purchase of your new palmOne™ Zire™ 72 What’s in the box? handheld! You’re about to discover so System requirements many things about your handheld that...
Page 24: Chapter 1: Setting Up Your Handheld And Your Computer
HotSync cable enter, update, review, and synchronize information Power adapter on your computer. palmOne™ Zire™ 72 handheld Software installation CD System requirements ® The installation CD contains Palm Desktop software and other applications you need to set up and use your handheld. Palm Desktop software lets you easily manage your information at your computer.
Page 25 Palm Desktop software by visiting our web site at www.palmOne.com/support/intl NOTE Palm Desktop software that is downloaded from the palmOne web site does not include additional software available on the CD. MAC ONLY • Mac computer or compatible with a PowerPC processor •...
Page 26: Step 1: Charging Your Handheld
CHAPTER 1 Setting Up Your Handheld and Your Computer Step 1: Charging your handheld [ ! ] Before You Begin If you’re upgrading from Plug the power adapter into your ® another Palm OS new handheld and into an outlet. handheld, synchronize Do not connect the HotSync your old handheld with...
Page 27: What You Should Know About Your Handheld's Battery
CHAPTER 1 Setting Up Your Handheld and Your Computer What you should know about your handheld’s battery While your handheld is charging, take a minute to learn about the battery: • If you see an alert on the screen warning you that the battery is low, synchronize to back up your information;...
Page 28: Step 2: Turning On Your Handheld For The First Time
CHAPTER 1 Setting Up Your Handheld and Your Computer Step 2: Turning on your handheld for the first time [ ! ] Before You Begin Be sure to fully charge Press the power button to turn your handheld, as it on. described in Step 1.
Page 29: Step 3: Installing Your Software
CHAPTER 1 Setting Up Your Handheld and Your Computer Step 3: Installing your software [ ! ] Before You Begin Set up a profile if you Insert the CD into your computer. want to install the same set of information on NOTE You need administrator rights to install Palm Desktop software on a several handhelds.
Page 30: Step 4: Connecting Your Handheld To Your Computer
Third-party application A software program that runs on a Palm OS handheld, but is not created or supported by palmOne, Inc. If you have problems with Continued your new handheld after you synchronize, you may need to update your third-party applications.
Page 31 CHAPTER 1 Setting Up Your Handheld and Your Computer Press the power button to turn on your handheld. Continue with the onscreen instructions on your computer to synchronize your handheld with your computer. Done Zire™ 72 Handheld...
Page 32: Switching To Another Desktop Software Application
CHAPTER 1 Setting Up Your Handheld and Your Computer Switching to another desktop software application WINDOWS ONLY During CD installation, you chose a desktop software application to synchronize with your [ ! ] Before You Begin handheld. You may have chosen Palm Desktop software at that time. But if Microsoft Outlook Synchronize your already contains all of your contacts, appointments, tasks, and notes, you can change your handheld with your...
Page 33: Using Profiles
CHAPTER 1 Setting Up Your Handheld and Your Computer Using Profiles Suppose your sales organization wants to distribute two dozen handhelds that all have a common company phone list, a set of memos, and several key applications. A user profile can be created to install this information before the handhelds are distributed to employees.
Page 34: Creating A User Profile
CHAPTER 1 Setting Up Your Handheld and Your Computer Creating a user profile WINDOWS ONLY Did You Know? Save time by using the Open the New Profile screen: File Link feature or importing to quickly add a. Open Palm Desktop software. information to a profile.
Page 35 CHAPTER 1 Setting Up Your Handheld and Your Computer MAC ONLY Open the New Profile screen: a. Open Palm Desktop software. b. From the User pop-up menu, select Edit Users. c. Click New Profile. Create the profile: a. Enter a unique name for the profile, and click OK. b.
Page 36: Synchronizing With A User Profile
CHAPTER 1 Setting Up Your Handheld and Your Computer Select the profile from the User pop-up menu, and create the info in Palm Desktop software for the profile. Set the profile’s conduit settings: a. From the HotSync menu, select Conduit Settings. b.
Page 37 CHAPTER 1 Setting Up Your Handheld and Your Computer Transfer the profile information: a. Click Profiles. b. Select the profile you want to load on the handheld, and click OK. c. Click Yes. Done The next time you synchronize that handheld, Palm Desktop software prompts you to assign a username to the handheld.
Page 38 CHAPTER 1 Setting Up Your Handheld and Your Computer MAC ONLY Begin synchronization: a. Connect the HotSync cable to the USB port on your computer, and then insert the other end into the mini-USB connector on your handheld. b. Make sure your handheld is on. c.
Page 39: Related Topics
Synchronizing • Synchronizing your handheld with Palm Desktop software or Microsoft tips, software, accessories, Outlook on your computer and more, visit www.palmOne.com/ • Synchronizing wirelessly using Bluetooth™ technology on your myzire72. handheld • Using your company’s network to synchronize information Support If you’re having problems...
Page 40: Chapter 2: Exploring Your Handheld
CHAPTER 2 Exploring Your Handheld In this chapter Whether you’re at work, at home, or on the go, you’ll quickly understand why Locating the controls on handhelds are also called personal your handheld digital assistants (PDAs). Like a good What’s on the screen? personal assistant, your handheld What software is on my helps you keep track of your schedule,...
Page 41: Locating The Controls On Your Handheld
CHAPTER 2 Exploring Your Handheld Locating the controls on your handheld Front panel controls 5-way navigator Screen Input area Camera Calendar Music Application buttons Contacts Screen Displays the applications and information on your handheld. The screen is touch-sensitive. Input area Lets you enter info with Graffiti®...
Page 42: Top And Side Panel Controls
CHAPTER 2 Exploring Your Handheld Top and side panel controls Key Term Stylus IR port IR Short for infrared. Expansion Beaming uses infrared card slot Headphone technology to send jack information between two Indicator light IR ports that are within a Power button few feet of each other.
Page 43 CHAPTER 2 Exploring Your Handheld Power button Turns your handheld on or off and lets you turn Keylock on (if active). Indicator light Lets you know the charging status when your handheld is attached to the power adapter, and notifies you when alert messages appear. Headphone jack Lets you connect a standard 3.5 mm stereo headset (sold separately) to your handheld so you can listen to music and other audio applications.
Page 44: Back Panel Controls
CHAPTER 2 Exploring Your Handheld Back panel controls Key Term ® Bluetooth radio (internal) USB The type of Camera lens connector or cable that’s commonly used to connect accessories to a Speaker computer. Microphone Mini-USB Reset connector button Power connector Camera lens Lets you take a picture with the built-in digital camera.
Page 45: What's On The Screen
CHAPTER 2 Exploring Your Handheld Mini-USB connector Lets you connect your handheld to your computer, using the ® HotSync cable, so you can synchronize. Bluetooth radio Enables your handheld to connect with other devices (sold (internal) separately) that use Bluetooth communication. What’s on the screen? Your handheld includes many features that make it easy to use.
Page 46: Application Controls
CHAPTER 2 Exploring Your Handheld Home icon Displays the Home screen where you can open applications. See Opening applications for more information. Menu icon Opens the menus, where you can select items that provide access to other features. See Using menus for more information. Star icon Opens the application assigned to this icon.
Page 47 CHAPTER 2 Exploring Your Handheld Previous/next Tap the left and right arrows to view the previous and next entry; arrows where up and down arrows appear, tap them to view the previous and next screens of information. Scroll bar Drag the slider, or tap the top or bottom arrow, to scroll the display one line at a time.
Page 48: What Software Is On My Handheld
CHAPTER 2 Exploring Your Handheld What software is on my handheld? Your handheld comes with many applications preinstalled and ready to use. Open these applications by pressing the application buttons on the front panel or by selecting the icons on the Can’t find some of these Home screen.
Page 49: What's On The Cd
CHAPTER 2 Exploring Your Handheld Note Pad Write on the screen in your own handwriting or draw a quick sketch. Prefs Customize your handheld’s sound levels, colors, security, and more. RealOne Carry music on an expansion card (sold separately), create playlists, and listen to music on your handheld.
Page 50 This application installs automatically during the initial CD installation process. palmOne™ Quick Install Transfer applications and other files from your computer to your handheld or to an expansion card that is seated in the expansion slot (Windows only).
Page 51 (Windows only). Both Mac and Windows users can use RealOne Player on the handheld. Windows Media Player/ Works with the palmOne™ Media application. You need to install this Direct X software on your computer to view videos in certain formats in Palm Desktop software (Windows only).
Page 52: Related Topics
Installing the desktop software from the CD tips, software, accessories, and more, visit Entering • Entering information with Graffiti 2 characters and shortcuts www.palmOne.com/ Information myzire72. • Entering information with the onscreen letter and number keyboards Moving • Opening applications and using menus...
Page 53 CHAPTER 2 Exploring Your Handheld Maintaining • Caring for your handheld • Resetting your handheld Common Answers to frequently asked questions about your handheld Questions Zire™ 72 Handheld...
Page 54: Chapter 3: Moving Around In Applications
CHAPTER 3 Moving Around in Applications In this chapter Have you ever been to a new city and felt a bit lost until you figured out that Opening applications the numbered streets run North/South Using menus and the avenues run East/West? Learning to move around your Using the 5-way navigator ®...
Page 55: Opening Applications
CHAPTER 3 Moving Around in Applications Opening applications You can open applications with the application buttons on the front of your handheld or with the Did You Know? application icons on the Home screen. You can reassign the application buttons to open whichever Using the application buttons applications you choose.
Page 56: Switching Between Applications
CHAPTER 3 Moving Around in Applications Switching between applications You can switch between applications at any time. Just tap Home and select an icon on the Home screen or press an application button. Your handheld automatically saves your work in the current application and switches to the other application.
Page 57: Using The Command Stroke
CHAPTER 3 Moving Around in Applications Tap a menu title, and then tap a menu item. Done Using the Command stroke ® Most menu items also have a Graffiti 2 command letter, which is similar to the keyboard shortcuts used on computers. The command letter appears to the right of the menu item. Command mode is active for just a few seconds, so To use a command letter, first write the Graffiti 2 Command stroke on the left side of the input...
Page 58: Using The 5-Way Navigator
CHAPTER 3 Moving Around in Applications Using the Command toolbar The Command toolbar displays different icons based on the active screen. For example, if you have text selected, the icons might be Cut, Copy, and Paste. If no text is selected, the icons might be Beam, Undo, and Delete.
Page 59: Moving Around The Home Screen
CHAPTER 3 Moving Around in Applications Moving around the Home screen In the Home screen, use the navigator to select and open an application. To remove the selection highlight without making Right or Left Scrolls to the next or previous application category. Category a selection, scroll to the first icon (in the upper-left...
Page 60: Moving Around List Screens
CHAPTER 3 Moving Around in Applications Moving around list screens In list screens, use the navigator to select and move between entries such as a note, memo, contact, or photo. Up or Down Scrolls an entire screen of entries, as long as there’s nothing highlighted.
Page 61: Moving Around Dialog Boxes
CHAPTER 3 Moving Around in Applications Moving around dialog boxes Dialog boxes appear when you select a button or option that requires you to provide additional information. In dialog boxes, use the navigator to select a button. Select Activates a button, and then closes the dialog box.
Page 62: Moving Around Pick Lists
CHAPTER 3 Moving Around in Applications Moving around menus After you open the menus you can use the navigator to move between and to select menu items: Up or Down Scrolls within the current menu list. Right or Left Scrolls to the next or previous menu on the menu bar.
Page 63: Finding Information
CHAPTER 3 Moving Around in Applications Finding information You can use Find to locate any word or phrase in any application on your handheld. Find locates any words that begin with the text you enter and is not case sensitive. For example, searching for If you select text in an “plane”...
Page 64: Related Topics
• Locating the controls on your handheld tips, software, accessories, and more, visit • Discovering the built-in software on your handheld and the additional www.palmOne.com/ software on the CD myzire72. • Getting familiar with the input area and onscreen application controls Entering •...
Page 65 CHAPTER 3 Moving Around in Applications Maintaining Caring for your handheld Common Answers to frequently asked questions about using your handheld and its Questions applications Zire™ 72 Handheld...
Page 66: Chapter 4: Entering Information
CHAPTER 4 Entering Information In this chapter Whether you’re scheduling a meeting with your daughter’s teacher or adding How can I enter information? a new restaurant to your Contacts list, Entering information with you need to get that information into Graffiti 2 writing your handheld.
Page 67: How Can I Enter Information
• Import information from other applications • Phone Lookup • Note Pad • Visit www.palmOne.com/myzire72 and click the Accessories link to get an accessory keyboard (additional fees may apply) • Receive information beamed from another Palm OS® handheld • Bluetooth® technology •...
Page 68: Writing Graffiti 2 Characters
CHAPTER 4 Entering Information Writing Graffiti 2 characters Did You Know? You can set up your Open an application you use to enter information, like Calendar. handheld so you can write on the entire screen with Graffiti 2 writing. Tap the screen where you want your character to appear. Did You Know? Graffiti 2 writing automatically capitalizes...
Page 69: Keys To Success With Graffiti 2 Writing
CHAPTER 4 Entering Information Keys to success with Graffiti 2 writing Keep these guidelines in mind when using Graffiti 2 writing: • Write the characters exactly as shown In the following tables. Don’t write the dot. It’s only there Did You Know? to show you where to begin writing the character.
Page 70: Graffiti 2 Alphabet
CHAPTER 4 Entering Information Graffiti 2 alphabet You can select alternate Write lowercase letters on LEFT side, ways to write some and capital letters across MIDDLE of input area Graffiti 2 characters. Choose the method that’s Letter Stroke Letter Stroke Letter Stroke Letter...
Page 71: Graffiti 2 Numbers
CHAPTER 4 Entering Information Graffiti 2 numbers Write numbers on RIGHT side of input area Number Stroke Number Stroke Zire™ 72 Handheld...
Page 72 CHAPTER 4 Entering Information Graffiti 2 punctuation marks Write these marks on LEFT side of input area Mark Stroke Mark Stroke Period Ampersand & Comma Carriage return Apostrophe ‘ Space Quotation mark “ Question mark Exclamation point Zire™ 72 Handheld...
Page 73 CHAPTER 4 Entering Information Write these marks on RIGHT side of input area Mark Stroke Mark Stroke Period Backslash Comma Slash Tilde Left ñ parenthesis Dash Right – parenthesis Plus Equal sign Asterisk Zire™ 72 Handheld...
Page 74 CHAPTER 4 Entering Information Graffiti 2 accented characters For accented characters, write the letter on the left side of the input area, and then write the accent on the right side of the input area. Get help writing any of Write these marks on RIGHT side of input area the Graffiti 2 characters in most applications.
Page 75: Graffiti 2 Gestures
CHAPTER 4 Entering Information Graffiti 2 gestures Write gestures on LEFT side, or across the middle of input area Gesture Stroke Gesture Stroke Paste Copy Undo Zire™ 72 Handheld...
Page 76: Writing Graffiti 2 Symbols And Other Special Characters
CHAPTER 4 Entering Information Writing Graffiti 2 symbols and other special characters Symbols and other special characters can be written on either side of the input area, using the Punctuation Shift stroke: If you accidentally enter Enter the Punctuation Shift the Punctuation Shift stroke.
Page 77: Graffiti 2 Symbols And Special Characters
CHAPTER 4 Entering Information Graffiti 2 symbols and special characters Write symbols on EITHER side of input area Zire™ 72 Handheld...
Page 78: Writing Graffiti 2 Shortcuts
CHAPTER 4 Entering Information Writing Graffiti 2 ShortCuts Graffiti 2 contains several ShortCuts to make entering common information easier. For example, when you write the ShortCut stroke followed by dts, you automatically enter the current date and time. You can also create your own ShortCuts. Write the ShortCut stroke This stroke appears at the insertion point.
Page 79: Graffiti 2 Shortcuts
CHAPTER 4 Entering Information Graffiti 2 ShortCuts Write ShortCuts on LEFT side, or across MIDDLE of input area Entry ShortCut Entry ShortCut Date stamp Time stamp Date/time stamp Meeting Breakfast Lunch Dinner Zire™ 72 Handheld...
Page 80: Entering Information With The Onscreen Keyboard
CHAPTER 4 Entering Information Entering information with the onscreen keyboard You can use the onscreen keyboard in any application where you need to enter text, numbers, or symbols on your handheld. Key Term Entry An item in an Open an entry: application such as a contact in Contacts or an a.
Page 81 CHAPTER 4 Entering Information When a keyboard is open, Tap the characters to enter text, numbers, and symbols, and then select Done. you can tap abc, 123, or Int’l to open any of the other keyboards. Backspace Return Caps lock Caps shift Letter keyboard Number keyboard...
Page 82: Entering Information With Your Computer
CHAPTER 4 Entering Information Entering information with your computer Do you have a lot of information to enter on your handheld? Consider entering it in Palm Desktop software or Microsoft Outlook on your computer. When you synchronize your handheld with your The Palm Desktop online computer, the information is updated in both places.
Page 83 CHAPTER 4 Entering Information Cont’d. Launch bar Edit Do one of the following: • Click New in the lower-left corner of the screen to create a new entry. • Click an existing entry, and then click Edit in the lower-left corner of the screen.
Page 84 CHAPTER 4 Entering Information Synchronize your handheld with your computer. Done MAC ONLY Open an application: a. Double-click the Palm Desktop icon in the Palm folder on your computer. b. Click the icon in the toolbar to open the application. Continued Zire™...
Page 85 CHAPTER 4 Entering Information Do one of the following: • Click New in the upper-left corner of the screen to create a new entry. • Click an existing entry, and then click Edit in the upper-left corner of the screen. Enter the information, and then click OK.
Page 86: Importing Information From Other Applications
CHAPTER 4 Entering Information Importing information from other applications Do you have information on your computer in spreadsheets or databases and want to transfer it to your handheld? Don’t spend time retyping it. Instead, import the info into Palm Desktop software. Palm Desktop Help has lots of information about Palm Desktop software can import the following types of files:...
Page 87 CHAPTER 4 Entering Information Cont’d. c. Click File, and then click Import. d. Follow the onscreen Imported fields instructions to map the fields in your file to the fields in Palm Desktop software, and import the file. Synchronize your handheld with your computer. Done Zire™...
Page 88: Restoring Archived Items On Your Computer
CHAPTER 4 Entering Information MAC ONLY Save the file on your computer in one of the accepted formats. Import the file into Palm Desktop software: a. Double-click the Palm Desktop icon in the Palm folder on your computer. b. Click the icon on the toolbar for the application into which you want to import information.
Page 89: Entering Info From Contacts Into Another Application
CHAPTER 4 Entering Information Entering info from Contacts into another application Having lunch with someone whose info you have in Contacts? Use Phone Lookup to quickly enter their name and phone number into the appointment you create in Calendar. This feature is available in Calendar, Memos, Tasks, and Expense.
Page 90 CHAPTER 4 Entering Information Cont’d. d. Select the contact, and then select Add. [ & ] OPTIONAL To add another contact, repeat step 2. Done The name and phone number of the contact are automatically entered. Zire™ 72 Handheld...
Page 91: Editing Information
CHAPTER 4 Entering Information Editing information Editing information on your handheld is similar to editing with word-processing applications on your computer. Select the information, and then apply the correct command. Selecting information There are several ways to select information that you want to edit or delete. Selecting text Place the cursor before or after the text you want to select, and drag the cursor over all the text you want to select.
Page 92: Copying And Pasting Information
CHAPTER 4 Entering Information Copying and pasting information Copying and pasting information on your handheld is similar to editing with word-processing applications on your computer. There are even faster ways to copy and paste information: Select the information you want to copy. •...
Page 93: Deleting Information
CHAPTER 4 Entering Information Deleting information Delete all or part of an entry with the Cut command. Delete information with Select the information you want to delete. Graffiti 2 writing. Select the information, and then draw a line from right to left in the input area.
Page 94: Related Topics
Click a link below to learn about these related topics: To explore the world of your handheld, go to Moving around • Opening applications www.palmOne.com/ myzire72. • Using menus Sharing Beaming or sending information to another Palm OS handheld Support If you’re having problems...
Page 95: Chapter 5: Synchronizing Your Handheld With Your Computer
CHAPTER 5 Synchronizing Your Handheld with Your Computer In this chapter Have you ever had to meet friends at a certain time, so everyone needed to Why synchronize synchronize their watches? information? Synchronizing simply means that What information is information that has been entered or synchronized? updated in one place is automatically How do I synchronize?
Page 96: Why Synchronize Information
PowerPoint presentation to your handheld. Install applications and files. You can use palmOne™ Quick Install to send files to certain applications on your handheld or to install additional software when you synchronize. Zire™ 72 Handheld...
Page 97: What Information Is Synchronized
Windows computers only. When you synchronize on a Mac computer, your photos are stored computer wirelessly in the Home:Pictures:palmOne Photos:username folder and your videos are stored in using the built-in Home:Movies:palmOne Videos:username folder. Information from Expense and the VersaMail ®...
Page 98: How Do I Synchronize
CHAPTER 5 Synchronizing Your Handheld with Your Computer How do I synchronize? You can synchronize your handheld with your computer in the following ways: Key Term ® HotSync Technology • Wirelessly using Bluetooth® technology on your handheld. that allows you to synchronize the info on ®...
Page 99: Synchronizing With A Cable
CHAPTER 5 Synchronizing Your Handheld with Your Computer Synchronizing with a cable If you need help with Prepare your handheld: synchronizing, see I can’t synchronize my handheld a. Connect the HotSync cable to with my computer. the USB port on your computer, and then insert the other end into the mini-USB View the HotSync log to...
Page 100: Synchronizing Using The Ir Port
CHAPTER 5 Synchronizing Your Handheld with Your Computer Synchronizing using the IR port When you synchronize using your handheld’s IR port, you don’t need your cable. This is especially useful if you travel with an IR-enabled laptop. WINDOWS ONLY [ ! ] Before You Begin Your computer must have Prepare your computer for IR synchronization:...
Page 101 CHAPTER 5 Synchronizing Your Handheld with Your Computer You can continue to use Synchronize your handheld with the HotSync cable even if your computer: your computer is set up for IR synchronization. If a. Go to the Home screen and you disconnect the cable select HotSync after selecting Infrared on...
Page 102 CHAPTER 5 Synchronizing Your Handheld with Your Computer MAC ONLY Prepare your computer for IR synchronization: a. Double-click the HotSync Manager icon in the Palm folder. b. In the HotSync Controls tab, select Enabled. c. Click the Connection Settings tab. d.
Page 103 CHAPTER 5 Synchronizing Your Handheld with Your Computer Did You Know? You can continue to use Synchronize your handheld with the HotSync cable even if your computer: your computer is set up for IR synchronization. a. Go to the Home screen and select HotSync HotSync icon...
Page 104: Synchronizing Over A Network
CHAPTER 5 Synchronizing Your Handheld with Your Computer Synchronizing over a network WINDOWS ONLY You can synchronize over your company’s network by using your handheld’s built-in Bluetooth [ ! ] Before You Begin technology to make a wireless connection to a network, by dialing in to a network, or by The following setup must connecting to any computer on the network using a cable or your handheld’s IR port.
Page 105 CHAPTER 5 Synchronizing Your Handheld with Your Computer Click TCP/IP Settings to Cont’d. d. Click the Network tab and make sure your username has a checkmark next to display the primary it. If the checkmark is not there, click the check box next to your username. settings for your computer.
Page 106 CHAPTER 5 Synchronizing Your Handheld with Your Computer Prepare your handheld for network synchronization: a. Go to the Home screen and select HotSync b. Open the menus c. Select Options, and then select Modem Sync Prefs. d. Select Network, and then select OK.
Page 107 CHAPTER 5 Synchronizing Your Handheld with Your Computer Use Network Preferences Select a service: to set up a service if you have not done so already. a. Select Modem, and then tap Select Service. Check with your system administrator to obtain network service information.
Page 108 CHAPTER 5 Synchronizing Your Handheld with Your Computer Did You Know? Only applications that [ & ] OPTIONAL Select which have a conduit are applications to include during included in synchronization: synchronization. Other applications are not a. Open the menus included, even if they appear on the Conduit b.
Page 109: Synchronizing By Connecting To A Computer On The Network
CHAPTER 5 Synchronizing Your Handheld with Your Computer Synchronizing by connecting to a computer on the network [ ! ] Before You Begin In addition to the general Prepare the computers for network synchronization: requirements for network synchronization, you a. Click the HotSync Manager icon in the taskbar in the lower-right corner of must meet the following the screen.
Page 110 CHAPTER 5 Synchronizing Your Handheld with Your Computer Click TCP/IP Settings to On the computer with which you want to synchronize (your own computer) display the primary only, do the following: settings for your computer. Check that a. Select Setup from the HotSync Manager menu. these settings are correct on your handheld by b.
Page 111 CHAPTER 5 Synchronizing Your Handheld with Your Computer Prepare your handheld for network synchronization: a. Go to the Home screen and select HotSync b. Open the menus c. Select Options, and then select LANSync Prefs. d. Select LANSync, and then select OK.
Page 112: Customizing Your Synchronization Settings
CHAPTER 5 Synchronizing Your Handheld with Your Computer Customizing your synchronization settings You can set the following options for synchronization: • Choosing how your computer responds when you initiate synchronization on your handheld (Windows only) • Enabling or disabling synchronization on your computer, setting whether synchronization is enabled automatically when you start your computer;...
Page 113 CHAPTER 5 Synchronizing Your Handheld with Your Computer Use the default setting Select how your computer responds when you initiate synchronization on your Always available if you’re handheld: not sure which option you want. If you select Manual, you must turn off HotSync Manager, which is always on by default.
Page 114: Setting Synchronization Options
CHAPTER 5 Synchronizing Your Handheld with Your Computer Setting synchronization options MAC ONLY Open the synchronization options screen: a. Double-click the HotSync Manager icon in the Palm folder. b. Click the HotSync Controls tab. Select the synchronization options you want: Continued Zire™...
Page 115: Choosing Whether Application Information Is Updated
CHAPTER 5 Synchronizing Your Handheld with Your Computer Cont’d. HotSync Enabled/Disabled Sets your computer to respond to synchronization requests from your handheld. Enable HotSync software at system startup Sets your computer to automatically respond to synchronization requests each time you start your computer.
Page 116 CHAPTER 5 Synchronizing Your Handheld with Your Computer WINDOWS ONLY Windows For Select the application you want to customize: information on choosing whether application a. Click the HotSync Manager icon in the taskbar in the lower-right corner of information is updated if your screen.
Page 117 CHAPTER 5 Synchronizing Your Handheld with Your Computer You should generally Choose how information is updated during the next synchronization: keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way.
Page 118 CHAPTER 5 Synchronizing Your Handheld with Your Computer To use the option you select on an ongoing basis, select the Set as default check box. If you do not select this box, the option you select applies only the next time you synchronize.
Page 119 CHAPTER 5 Synchronizing Your Handheld with Your Computer You should generally Choose how information is updated during the next synchronization: keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way.
Page 120 CHAPTER 5 Synchronizing Your Handheld with Your Computer To use the option you select on an ongoing basis, click Make Default. If you do not select this box, the option you select applies only the next time you synchronize. Thereafter, information is updated according to the default setting (Synchronize the files).
Page 121: Synchronizing With An External File
CHAPTER 5 Synchronizing Your Handheld with Your Computer Synchronizing with an external file WINDOWS ONLY The File Link feature enables you to import Contacts and Memos information to your handheld from a separate external file such as a company phone list. You can set up File Link to check for changes to the external file, and then import those changes to your handheld during synchronization.
Page 122: Related Topics
Click a link below to learn about these related topics: Make your handheld uniquely yours. For great Installing and Using palmOne Quick Install or Send to Handheld droplet to add tips, software, accessories, Removing applications to your handheld and more, visit www.palmOne.com/...
Page 123: Chapter 6: Expanding Your Handheld
CHAPTER 6 Expanding Your Handheld In this chapter A Chinese proverb says, “Life just gives you time and space; it's up to What type of expansion you to fill it. ” But doesn’t it always cards can I use? seem that no matter how much space How can expansion cards you have, you still need more? help me?
Page 124: What Type Of Expansion Cards Can I Use
Accessories link. Add games and other software. Purchase popular games, dictionaries, travel guides, and more. To check out the variety of expansion cards available for your handheld, visit www.palmOne.com/ myzire72 and click the Accessories link. Add accessories. Attach SDIO accessories, such as a presentation module, to your handheld.
Page 125: Inserting An Expansion Card
CHAPTER 6 Expanding Your Handheld Inserting an expansion card Insert the card into the expansion slot with the label side facing the front of the handheld. Push Label side Push the card in with your thumb until you hear the confirmation tone.
Page 126: Removing An Expansion Card
CHAPTER 6 Expanding Your Handheld Removing an expansion card To prevent damaging the Push lightly against the card with card and the info on it, your thumb until you hear the always wait for your confirmation tone. handheld to finish writing Push to the expansion card before you remove the...
Page 127: Opening An Application On An Expansion Card
CHAPTER 6 Expanding Your Handheld Opening an application on an expansion card Did You Know? When you insert an expansion card into the expansion slot, your handheld adds the expansion card to the category list in the upper-right corner of the screen. You can easily switch between You can install applications installed on your handheld and on the expansion card.
Page 128: Opening Files On An Expansion Card
Some applications, such as RealOne Player, require you to store your files on an expansion card instead of on your handheld. In other applications, such as palmOne™ Media, storing files on expansion cards is optional. You can open files on an expansion card when you insert the card into the expansion slot.
Page 129: Viewing Card Information
CHAPTER 6 Expanding Your Handheld Viewing card information It’s easy to forget which files you put on a particular expansion card. Use the Card Info application to view the card name and type, available storage space, and a summary of its contents. Reading and writing info on an expansion card Go to the Home...
Page 130: Renaming A Card
CHAPTER 6 Expanding Your Handheld Renaming a card The expansion card name appears in the category pick list and in other lists that let you choose where to store your info. When you buy a new card, give it a name that helps you remember what’s on the card.
Page 131: Copying Applications To An Expansion Card
CHAPTER 6 Expanding Your Handheld Copying applications to an expansion card If you use a card reader to Insert the expansion card, and then go to the Home screen. view your card on a computer, the file names may differ from the names you see on the Open the Copy dialog box: Home screen.
Page 132: Removing All Information From A Card
CHAPTER 6 Expanding Your Handheld Removing all information from a card Formatting a card removes all of its info and prepares it to accept new applications and files. [ ! ] IMPORTANT We do not recommend formatting backup cards. Formatting removes the backup application and turns the card into a blank memory card.
Page 133: Related Topics
• Exchanging applications and information with other Palm OS handheld tips, software, accessories, users by exchanging cards or beaming items between handhelds and more, visit www.palmOne.com/ ® • Sending applications and information to other Bluetooth devices by myzire72. using Bluetooth technology on your handheld...
Page 134: Chapter 7: Managing Your Contacts
CHAPTER 7 Managing Your Contacts In this chapter Say good-bye to a paper address book that you need to update manually Adding a contact every time someone moves, changes Copying contact information their e-mail address, or gets a new into multiple contacts work extension.
Page 135: Adding A Contact
CHAPTER 7 Managing Your Contacts Adding a contact If the first character you Press the Contacts application button. enter in the Last Name or Company field is an asterisk (*) or another symbol, that record Add your contact information: always appears at the top of the Contacts list.
Page 136 Tap the Picture box. b. Select one of the following: Camera Lets you take a photo and add it to a contact when you select Save. Photos Lets you select and add a photo from palmOne Media. Continued Zire™ 72 Handheld...
Page 137 CHAPTER 7 Managing Your Contacts If you want a reminder [ & ] OPTIONAL Add a about a birthday, select birthday: the Reminder check box, enter the number of days a. Tap the Birthday box. before the birthday that you want to see the b.
Page 138: Entering Additional Contact Information
CHAPTER 7 Managing Your Contacts Entering additional contact information The Contact Edit screen displays certain fields by default. You can customize the Contact Edit Additional fields appear screen to display additional fields. in a contact only if you enter info into them. If you leave a field blank, it does not appear the next Press the Contacts...
Page 139: Selecting Contact Field Types
CHAPTER 7 Managing Your Contacts Selecting contact field types You can select the types of phone numbers (work, home, mobile, pager, and so on), as well as specify the instant messenger (IM) account, that you associate with a contact. Any changes you make to Press the Contacts application button.
Page 140: Defining Custom Fields
CHAPTER 7 Managing Your Contacts Defining custom fields You can define the custom fields that appear at the end of the Contact Edit screen to display any additional contact information you want, such as spouse’s or children’s names, favorite color, or any other information.
Page 141: Selecting A Contact As Your Business Card
CHAPTER 7 Managing Your Contacts Selecting a contact as your business card You can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card. You can then beam or send your business card to other handhelds.
Page 142: Copying Contact Information Into Multiple Contacts
CHAPTER 7 Managing Your Contacts Copying contact information into multiple contacts You can quickly make a copy of a contact so that you can edit only the fields you need to change. For example, if two of your contacts have the same work address or phone number, duplicating You can also duplicate a the first contact simplifies entering information in the second.
Page 143: Locating A Contact On Your List
CHAPTER 7 Managing Your Contacts Locating a contact on your list You can also press Right Press the Contacts application button. on the navigator (or tap the Quick Look Up icon at the top of the screen) to open the Quick Look Up Search for the contact: line.
Page 144: Deleting A Contact
CHAPTER 7 Managing Your Contacts Deleting a contact You never know when Press the Contacts application button. you’re going to need to look up an old business associate. If you save an archive copy of your Open the Delete Contact dialog box: deleted contacts, you can refer to them later by...
Page 145: Customizing The Contacts List
CHAPTER 7 Managing Your Contacts Customizing the Contacts list By default, the Contacts list displays the work phone number for a contact; if no work phone number is entered, another entry is displayed. You can customize a contact’s settings to display different information on the Contacts list.You can also customize the appearance of the list.
Page 146 CHAPTER 7 Managing Your Contacts Customize the appearance of the Contacts list: a. From the Contacts list, open the menus b. Select Options, and then select Preferences. c. Select the display options you want: Remember last category Select the check box if you want Contacts to display the last category shown when you return to it from another application.
Page 147: Making Connections From Contacts
CHAPTER 7 Managing Your Contacts Making connections from Contacts [ ! ] You can set up your contacts so that you can do tasks like dialing a phone number; creating an e- Before You Begin mail, text, or multimedia message; accessing the web; or sending an instant message (requires You must install the additional software, sold separately)
Page 148 CHAPTER 7 Managing Your Contacts Make a connection using Quick Connect: a. Select the contact you want. b. Press Right on the navigator or tap the Quick Connect icon at the top of the screen to open the Quick Connect dialog box. c.
Page 149: Customizing Quick Connect Settings
CHAPTER 7 Managing Your Contacts Customizing Quick Connect settings You can specify which application opens when you choose a Contacts record field, and whether to add a prefix to all phone numbers. Press the Contacts application button. Customize Quick Connect settings: a.
Page 150: Using Tap-To-Connect
CHAPTER 7 Managing Your Contacts Using Tap-to-Connect With Tap-to-Connect, you can select a contact and dial a phone number or address an e-mail, text, or multimedia message by selecting the appropriate entry on the contact screen. By default, Tap- to-Connect is not enabled. [ ! ] Before You Begin You must have...
Page 151 CHAPTER 7 Managing Your Contacts Make a connection with Tap-to-Connect: a. Select the contact you want. Tap to edit b. Select the entry you want to use to connect. For example, to dial a phone number, select the number you want to dial. To address an e-mail message, select an e-mail address.
Page 152: Working With Contacts On Your Computer
CHAPTER 7 Managing Your Contacts Working with Contacts on your computer Use Contacts on your computer to view and manage the contacts you create on your handheld. ® Check out the online Help in Palm Desktop software to learn how to use Contacts on your computer.
Page 153: Related Topics
For great Moving • Opening applications tips, software, accessories, Around and more, visit • Using menus www.palmOne.com/ myzire72. Categories Organizing contacts by type and sorting them Information Transferring contact information from other applications such as databases, spreadsheets, and other organizer software Support If you’re having problems...
Page 154: Chapter 8: Managing Your Calendar
CHAPTER 8 Managing Your Calendar In this chapter Staying on top of your schedule is an important part of being productive Scheduling events both at work and at home. Calendar Color-coding your schedule can help you remember appointments and spot schedule conflicts. You can Setting an alarm view your calendar by day, week, or Rescheduling an event...
Page 155: Scheduling Events
CHAPTER 8 Managing Your Calendar Scheduling events Use Calendar to manage your schedule. You can enter appointments, events without a start time, Key Term events that repeat at regular intervals, and events that span a period of time. Event The name for an entry in the Calendar application, including Scheduling an appointment...
Page 156 CHAPTER 8 Managing Your Calendar Did You Know? You can color-code your Tap the line next to the time the appointment begins and enter a description. calendar to file events in categories. Each category has its own color. You can If the appointment is longer or shorter than an hour, set the duration: also mark events as private to hide them from...
Page 157: Scheduling An Event Without A Start Time
CHAPTER 8 Managing Your Calendar Scheduling an event without a start time Keep track of events that take place on a particular date, but not at a particular time. For example, Did You Know? you may want to enter holidays, anniversaries, and deadlines. Need to reserve a date before you know the details of the...
Page 158 CHAPTER 8 Managing Your Calendar You can change an event Add an unscheduled event line: without a time to a scheduled appointment. a. Tap New. Tap the event description, tap Details, tap the Time b. Tap No Time. box, and select the start and end times.
Page 159: Scheduling A Repeating Event-Standard Interval
CHAPTER 8 Managing Your Calendar Scheduling a repeating event—standard interval There’s no need to re-enter events that take place on a regular basis. Just set up a repeating event. This is a great way to block out time for things like a daily walk with the dog, a weekly team To select intervals such as meeting, a monthly game night with friends, and annual events like anniversaries and holidays.
Page 160: Scheduling A Repeating Event-Unusual Interval
CHAPTER 8 Managing Your Calendar Scheduling a repeating event—unusual interval Some events don’t fit neatly into the preset repeat intervals, so you need to set up your own repeat intervals. For example, set aside time for a trip to the gym every other day, schedule a class that meets on the 1st Wednesday of each month, or enter annual holidays that occur during a particular time of month such as the 1st Monday in September or the 3rd week of November.
Page 161 CHAPTER 8 Managing Your Calendar To enter holidays such as Set the repeat interval: Labor Day or Thanksgiving, tap Month, a. Tap Day, Week, Month, or Year as the repeat unit. enter 12 on the Every line, and then tap Day as the b.
Page 162: Scheduling An Event That Is Longer Than A Day
CHAPTER 8 Managing Your Calendar Scheduling an event that is longer than a day Reserve a block of time for events that span several days such as a vacation, conference, training Did You Know? class, or an extended project. Reserve a specific block of time during the day or use events without times to flag a series of dates.
Page 163: Entering A Location Or A Note For An Event
CHAPTER 8 Managing Your Calendar Entering a location or a note for an event Enter a description of the event’s location such as a restaurant, a conference room, or your friend’s house. Enter a note such as dial-in info for a conference call or directions to a location. Press the Calendar application button.
Page 164: Color-Coding Your Schedule
CHAPTER 8 Managing Your Calendar [ & ] OPTIONAL Enter the note: a. Tap Note b. Enter the note text. c. Select Done. Select OK. Done The location name and a note icon appear next to the event description in Agenda View and in Day View. Color-coding your schedule Use color-coding to quickly spot different types of events.
Page 165 CHAPTER 8 Managing Your Calendar Open Day View: Category marker a. Press the Calendar application button. b. Tap the Day View icon Day View icon Open the Edit Categories dialog box: a. From Day View, tap the event description. b. Tap Details. c.
Page 166 CHAPTER 8 Managing Your Calendar Select the color-code for the category: a. Tap New or select a category and tap Edit. b. Enter or edit the category name. c. Tap the color you want to give this category. d. Select OK, and then select OK two more times. Done The category name and its color-coded marker appear on the category list.
Page 167: Assigning A Color-Code To An Event
CHAPTER 8 Managing Your Calendar Assigning a color-code to an event Did You Know? In Day View and Month Press the Calendar application button. View you can set the Display Options to show the category list so that you can view all your Enter the event you want to color-code.
Page 168: Setting An Alarm
CHAPTER 8 Managing Your Calendar Setting an alarm You can customize your Press the Calendar application button. alarm settings in the Calendar Preferences dialog box. Enter the event you want to assign an alarm to, and then tap the event Did You Know? description.
Page 169: Rescheduling An Event
CHAPTER 8 Managing Your Calendar Rescheduling an event You can also use the Press the Calendar application button. Event Details dialog box to change the alarm, location, category, repeat, and privacy settings. Go to the event you want to reschedule: a.
Page 170 CHAPTER 8 Managing Your Calendar If you’re changing a repeating event, tap one of the following to select which event(s) you want to apply the changes to: Current Apply your changes to only the selected instance of the repeating event. Future Apply your changes to the selected event and all instances of the repeating event that occur at a later date.
Page 171: Deleting Events
CHAPTER 8 Managing Your Calendar Deleting events If an appointment is cancelled, you can delete it from your schedule. When deleting a repeating event, you can indicate whether you want to delete just the selected event, or to include other You can also delete a instances of the event.
Page 172 CHAPTER 8 Managing Your Calendar [ & ] OPTIONAL Select the check box to save an archive copy of the event on your computer. Select OK. If you’re deleting a repeating event, tap one of the following to select which event(s) you want to delete: Current Delete only the selected instance of the repeating event.
Page 173: Deleting All Your Old Events
CHAPTER 8 Managing Your Calendar Deleting all your old events When you need more space on your handheld, or you just want to do some “housekeeping, ” you can delete all your old events. Press the Calendar application button. Open the Purge dialog box: a.
Page 174: Checking Your Schedule
If there’s room on the screen, Agenda View also shows your schedule for the next dates that have events scheduled on them. If you installed an e-mail application, such as the palmOne™ VersaMail™ Press the Calendar application button. application, you can...
Page 175 CHAPTER 8 Managing Your Calendar Do one of the following to view your schedule: • Tap an appointment to go to it in Day View. • Tap a task to go to it in Tasks. Category marker Location No-time icon Overdue task icon Agenda View icon Done...
Page 176: Viewing Your Daily Schedule
CHAPTER 8 Managing Your Calendar Viewing your daily schedule Day View shows your daily schedule one day at a time. You can scroll between days in the current week or jump to any other date. Open Day View: a. Press the Calendar application button.
Page 177 CHAPTER 8 Managing Your Calendar Do any of the following to view your daily schedule: • Tap the day selector to view another day in the same week, tap the arrows to scroll to the previous or next week, or tap Go To to choose a specific date. •...
Page 178: Viewing Your Weekly Schedule
CHAPTER 8 Managing Your Calendar Viewing your weekly schedule Week View shows your schedule for an entire week. The timeframes that appear on the screen are based on the Start Time and End Time settings in Calendar Preferences. You can also press Right and Left on the navigator to scroll to the next or previous week.
Page 179: Viewing Your Monthly Schedule
CHAPTER 8 Managing Your Calendar Viewing your monthly schedule Month View shows your schedule for a whole month. You can scroll between months or jump to any other month. You can also press Right and Left on the navigator to scroll to the next or previous month.
Page 180: Viewing A Yearly Calendar
CHAPTER 8 Managing Your Calendar Viewing a yearly calendar Year View shows a calendar for an entire year. You can scroll between years or jump to any other year. You can also press Right and Left on the navigator to scroll to the next or previous month.
Page 181: Finding Events That Overlap
CHAPTER 8 Managing Your Calendar Finding events that overlap When an event starts before a previous event finishes, the events overlap. You can spot events that overlap in Week View and in Day View. Overlapping events Customizing your calendar Control the appearance of your Calendar screens. Choose display options for Agenda View, Day View, and Month View.
Page 182: Customizing Display Options For Your Calendar
CHAPTER 8 Managing Your Calendar Customizing display options for your calendar Press the Calendar application button. Open the Display Options dialog box: a. Open the menus b. Select Options, and then select Display Options. Tap the Default View pick list and select the view you want to see when you open Calendar.
Page 183 CHAPTER 8 Managing Your Calendar If the text is difficult to see Set any of the following Agenda View display options: against your new background, select a Show Due Tasks Display tasks that are due today and tasks that are overdue. different Color Theme to change the text color.
Page 184 CHAPTER 8 Managing Your Calendar Tap Month and set any of the following Month View options: Show Category List Display the category pick list. By default, the Category pick list doesn’t appear. Timed Events Show events that are scheduled for a specific time. Untimed Events Show events that are scheduled for a specific date, but not a specific time.
Page 185: Setting Alarm And Time Options
CHAPTER 8 Managing Your Calendar Setting alarm and time options You can view and Press the Calendar application button. schedule events in time slots that are before or after the start or end time. You just need to scroll to Open the Preferences dialog box: those time slots.
Page 186 CHAPTER 8 Managing Your Calendar Set any of the following alarm settings: Alarm Preset Set an alarm for each new event. When you select this check box, you also need to enter the default number of minutes, days, or hours before the event the alarm sounds.
Page 187: Working With Calendar On Your Computer
CHAPTER 8 Managing Your Calendar Working with Calendar on your computer Use Calendar on your computer to view and manage your schedule. Check out the online Help in Did You Know? ® Palm Desktop software to learn how to use Calendar on your computer. The online Help includes Mac Check out the info about the following topics: Holiday Files folder in the...
Page 188: Related Topics
® • Sending events to other Bluetooth devices by using Bluetooth technology www.palmOne.com/ on your handheld myzire72. E-mail Sending events as attachments to e-mail messages Privacy Keeping events private by turning on security options Support If you’re having problems...
Page 189: Chapter 9: Managing Your Tasks
CHAPTER 9 Managing Your Tasks In this chapter Some of the most successful people in the world are also the busiest. When Creating a task asked how they manage to do it all, Organizing your tasks busy people usually say, “I make lists. ” The Tasks application on your Marking a task complete handheld is the perfect place to make a...
Page 190: Creating A Task
CHAPTER 9 Managing Your Tasks Creating a task If no task is currently Go to the Home screen and select Tasks selected, you can create a new task by writing Graffiti® 2 characters in the input area. Create a task: Due date a.
Page 191: Setting An Alarm
CHAPTER 9 Managing Your Tasks Setting an alarm [ ! ] Before You Begin Create a task and assign it Go to the Home screen and select Tasks a due date. A task must have a due date to set an alarm.
Page 192: Scheduling A Repeating Task-Standard Interval
CHAPTER 9 Managing Your Tasks Set the alarm: a. Tap the Alarm check box. b. Enter how many days before the due date you want the alarm to sound. c. Tap the time columns to set the time the alarm sounds. d.
Page 193 CHAPTER 9 Managing Your Tasks Set the repeat interval: a. Tap the task description, and then tap Details. b. Tap the Repeat pick list and select how often the task repeats: Daily until, Every week, Every other week, Every month, or Every year.
Page 194: Scheduling A Repeating Task-Unusual Interval
CHAPTER 9 Managing Your Tasks Scheduling a repeating task—unusual interval For tasks that don’t fit neatly into the preset repeat intervals, you can set up your own repeat intervals. For example, enter tasks for paying a quarterly insurance bill or a credit card bill that is due every 28 days, or changing your smoke detector battery every six months.
Page 195 CHAPTER 9 Managing Your Tasks To schedule an annual Set the repeat interval: task, such as decorating for a holiday on the first a. Tap Day, Week, Month, or Year as the repeat unit. Sunday of a particular month, select Month as b.
Page 196: Organizing Your Tasks
CHAPTER 9 Managing Your Tasks Organizing your tasks Sometimes you want to look at all the things you need to do, while at other times you want to see Did You Know? only certain types of tasks. Overdue tasks have an exclamation point (!) next to the due date.
Page 197: Marking A Task Complete
CHAPTER 9 Managing Your Tasks Marking a task complete You can check off a task to indicate that you’ve completed it. You can set Task Preferences to record the date that you finish your Go to the Home screen and select Tasks tasks, and you can show or hide finished tasks.
Page 198: Deleting Tasks
CHAPTER 9 Managing Your Tasks Deleting tasks If a task is cancelled, you can delete it from your Tasks list. When you delete a repeating task, you delete all other instances of the task. You can also delete all your completed tasks. You can also delete a specific task by selecting the task, tapping Details,...
Page 199: Deleting All Your Completed Tasks
CHAPTER 9 Managing Your Tasks Deleting all your completed tasks Many people find it useful Go to the Home screen and select Tasks to refer to old tasks for tax purposes. If you save an archive copy of your deleted tasks, you can Open the Purge dialog box: refer to them later by importing them.
Page 200: Customizing Your Tasks List
CHAPTER 9 Managing Your Tasks Customizing your Tasks list Control which tasks show up in the Tasks list and how they are sorted. These settings also affect tasks in Calendar’s Agenda View. You can also choose the alarm sound for your tasks. You can also display your tasks in Calendar’s Agenda View.
Page 201 CHAPTER 9 Managing Your Tasks Change any of the following settings, and then select OK: Sort by Select the order in which the tasks appear in the Tasks list. Show Completed Tasks Display your finished tasks in the Tasks list. If you turn off this setting, your finished tasks disappear from the list when you check them off, but they stay in your handheld’s memory until you purge them.
Page 202: Working With Tasks On Your Computer
CHAPTER 9 Managing Your Tasks Working with Tasks on your computer Use Tasks on your computer to view and manage your tasks. Check out the online Help in Palm Desktop software to learn how to use Tasks on your computer. The online Help includes info about the following topics: •...
Page 203: Related Topics
Sending tasks as attachments to e-mail messages tips, software, accessories, and more, visit ® Sharing • Beaming tasks to other Palm OS handheld users www.palmOne.com/ ® myzire72. • Sending tasks to other Bluetooth devices by using Bluetooth technology on your handheld Privacy...
Page 204: Chapter 10: Writing Memos
CHAPTER 10 Writing Memos In this chapter Your handheld contains applications for storing the most common types of Creating a memo information: contact names and Viewing and editing a memo numbers, appointments, and so on. Memos is the tool to use for capturing Moving memos in your memos list information that is meaningful to you...
Page 205: Creating A Memo
CHAPTER 10 Writing Memos Creating a memo In the Memos list, you Go to the Home screen and select Memos can also just start writing to create a new memo. The first letter is automatically capitalized. Create a memo: a. Select New. Use Phone Lookup to quickly add a name and phone number to a...
Page 206: Viewing And Editing A Memo
You can purchase a variety of portable keyboards. Visit www.palmOne.com/ myzire72 and click the Accessories link. b. Read or edit the memo, and then select Done. Done You can change the size of the text in Memos to enhance readability.
Page 207: Moving Memos In Your Memos List
CHAPTER 10 Writing Memos Moving memos in your memos list Did You Know? You can move memos up or down in your memos list. For example, you might want to keep all memos on a certain topic grouped together. ® If you use Palm Desktop software for...
Page 208: Deleting A Memo
CHAPTER 10 Writing Memos Deleting a memo Need to retrieve that Go to the Home screen and select Memos holiday recipe you stored? If you save an archive copy of your deleted memos, you can Open the Delete Memo dialog refer to them later by box: importing them.
Page 209: Working With Memos On Your Computer
CHAPTER 10 Writing Memos Working with Memos on your computer Use Memos on your computer to view and manage the memos you create on your handheld. ® Check out the online Help in Palm Desktop software to learn how to use Memos on your You can copy the text of a computer.
Page 210: Related Topics
For great Moving • Opening applications tips, software, accessories, Around and more, visit • Using menus www.palmOne.com/ myzire72. Entering Adding a phone number or other contact information to a memo using Phone Information Lookup Categories Organizing memos by arranging them into categories and sorting them Support If you’re having problems...
Page 211: Chapter 11: Writing Notes In Note Pad
CHAPTER 11 Writing Notes in Note Pad In this chapter Need to jot down a phone number or a reminder to yourself? Avoid fumbling Creating a note for scraps of paper, and write Viewing and editing a note important reminders in Note Pad. You can use Note Pad to do everything you Deleting a note might do with a piece of paper and a...
Page 212: Creating A Note
CHAPTER 11 Writing Notes in Note Pad Creating a note [ ! ] Before You Begin Make sure full-screen Go to the Home screen and select Note Pad writing is turned off. You cannot create or edit notes in Note Pad when full-screen writing is on.
Page 213: Choosing The Pen And Paper (Background) Colors
CHAPTER 11 Writing Notes in Note Pad Choosing the pen and paper (background) colors Go to the Home screen and select Note Pad Open the Select Colors dialog box: a. Select Done to display the Note Pad list. b. Open the menus c.
Page 214 CHAPTER 11 Writing Notes in Note Pad Select the pen and paper colors: a. Tap Pen, and then tap the ink color you want to use. b. Tap Paper, and then tap the background color you want to use. c. Select OK, and then select OK again. Done Zire™...
Page 215: Setting An Alarm
CHAPTER 11 Writing Notes in Note Pad Setting an alarm To use a note as a reminder, set an alarm for that note. Change the alarm sound by opening the Options menu, selecting Go to the Home screen and select Note Pad Preferences, and then selecting a sound from the Alarm Sound pick list.
Page 216 CHAPTER 11 Writing Notes in Note Pad You can also open the Set Set the alarm: Alarm dialog box by selecting a note and a. Open the menus tapping the right edge of the screen next to the b. Select Options, and then select Alarm. note title.
Page 217: Viewing And Editing A Note
CHAPTER 11 Writing Notes in Note Pad Viewing and editing a note Sort the Note Pad list Go to the Home screen and select Note Pad alphabetically, by date, or manually. Open the Options menu, select Preferences, and then tap Open the note: the Sort by pick list.
Page 218: Deleting A Note
CHAPTER 11 Writing Notes in Note Pad Deleting a note You can also Delete a Go to the Home screen and select Note Pad note by opening the Record menu and selecting Delete Note. Open the note: a. Select Done to display the Note Pad list. Want to get rid of those deletion confirmation b.
Page 219: Working With Note Pad On Your Computer
CHAPTER 11 Writing Notes in Note Pad Working with Note Pad on your computer Use Note Pad on your computer to view and manage the handwritten notes you create on your ® handheld. Check out the online Help in Palm Desktop software to learn how to use Note Pad on your computer.
Page 220: Related Topics
Make your handheld uniquely yours. For great Moving • Opening applications tips, software, accessories, Around and more, visit • Using menus www.palmOne.com/ myzire72. ® Sharing • Beaming notes to other Palm OS handheld users ® • Sending notes to other Bluetooth...
Page 221: Chapter 12: Performing Calculations
CHAPTER 12 Performing Calculations In this chapter Whether you’re figuring the tip on a restaurant bill, or balancing your Calculator buttons checkbook, it’s always nice to have a Viewing recent calculations calculator on hand. And because it’s part of your handheld, there’s no need Related topics to carry a separate calculator.
Page 222: Calculator Buttons
CHAPTER 12 Performing Calculations Calculator buttons Clear any value in the Calculator memory. Use the memory buttons to store and recall a number you enter in multiple calculations. Recall the stored value from the memory and enter it into the current calculation.
Page 223: Viewing Recent Calculations
CHAPTER 12 Performing Calculations Viewing recent calculations View recent calculations to confirm that you entered everything correctly. Did You Know? Viewing recent calculations is helpful when double-checking Go to the Home screen and select Calculator the math in your checkbook register. Open the History dialog box: Did You Know? Calculator History also...
Page 224: Related Topics
Related topics Community Click the links below to learn about these related topics: To explore the world of your handheld, go to Moving around • Opening applications www.palmOne.com/ myzire72. • Using menus ® Entering Entering numbers with Graffiti 2 characters...
Page 225: Chapter 13: Managing Your Expenses
CHAPTER 13 Managing Your Expenses In this chapter Tired of trying to re-create your business trip when you return? Adding an expense Expense makes it easy to keep track of Choosing currency options what you paid for that dinner in New York with your new sales group.
Page 226: Adding An Expense
CHAPTER 13 Managing Your Expenses Adding an expense Did You Know? Expense is not just for Go to the Home screen and select Expense business. Use it to help plan your budget by figuring out how much you spend each month on Enter the expense: things like entertainment and dining out.
Page 227 CHAPTER 13 Managing Your Expenses Add extra information to Enter the details of the expense: your expense items. Select the item and tap a. Tap Details. Details. Then tap Note and enter the b. Tap each field where you want to information.
Page 228: Choosing Currency Options
CHAPTER 13 Managing Your Expenses Choosing currency options Expense is even easier to use when you customize the currency list. You can choose what currencies appear in the pick list, what symbol automatically appears in new expenses, and even create your own currency symbol. Customizing the currency pick list Place the currency symbols that you use most often in the currency pick list.
Page 229: Presetting The Currency Symbol
CHAPTER 13 Managing Your Expenses Cont’d. b. Tap one of the Currency pick lists and select the name of the country whose currency Currency symbol you want to display. pick list c. Select OK, and then select OK again. Done The expense list now displays the currencies you selected.
Page 230: Creating A Currency Symbol
CHAPTER 13 Managing Your Expenses Choose the default currency: a. Tap the Default Currency pick list. b. Select the symbol you want to appear when you add new expenses. c. Select OK. Done Creating a currency symbol If the currency you want to use is not in the pick list of countries, you can create your own symbol. Go to the Home screen and select Expense Open the Custom Currencies dialog box:...
Page 231 CHAPTER 13 Managing Your Expenses Create the custom symbol: a. Tap a Country box. b. Enter the name of the country and the symbol that you want. c. Select OK, and then select OK again. Done Zire™ 72 Handheld...
Page 232: Deleting Expenses
CHAPTER 13 Managing Your Expenses Deleting expenses Delete individual expenses, or an entire category of expenses at once. Deleting an individual expense Go to the Home screen and select Expense Select the expense you want to delete. Delete the item: a.
Page 233: Deleting An Entire Category Of Expenses
CHAPTER 13 Managing Your Expenses Deleting an entire category of expenses To combine expenses Go to the Home screen and select Expense from different categories, rename one category to match the other category’s name. Open the Purge Categories dialog box: Did You Know? a.
Page 234: Customizing The Expense List
CHAPTER 13 Managing Your Expenses Customizing the expense list You can change the appearance of the expense list. Did You Know? Customizing the expense Go to the Home screen and select Expense list makes it easy to see how much you spent on each type of expense.
Page 235: Working With Expense On Your Computer
CHAPTER 13 Managing Your Expenses Working with Expense on your computer WINDOWS ONLY Use Expense on your computer to view and manage the expenses you create on your handheld. ® Check out the online Help in Palm Desktop software to learn how to use Expense on your computer.
Page 236: Related Topics
Click a link below to learn about these related topics: To explore the world of your handheld, go to Moving around • Opening applications www.palmOne.com/ myzire72. • Using menus Entering • Adding contacts to the attendees list with Lookup Support information If you’re having problems...
Page 237: Chapter 14: Recording Voice Memos
CHAPTER 14 Recording Voice Memos In this chapter In a familiar scene from old movies, the boss calls in his secretary to “take a Creating a voice memo memo. ” But if you are not fortunate Listening to a voice memo enough to have such support at your disposal—or if that brilliant marketing Setting an alarm for a voice...
Page 238: Creating A Voice Memo
CHAPTER 14 Recording Voice Memos Creating a voice memo You can create a quick voice memo using the application button on the side of your handheld, or Did You Know? you can use the pause control for a longer memo that you can pause and restart as your ideas You can automatically flow.
Page 239: Creating A Longer Voice Memo Using The Pause Control
CHAPTER 14 Recording Voice Memos Creating a longer voice memo using the pause control Pause and resume recording as many times as you want to make sure you capture all of your thoughts. Go to the Home screen and select Voice Memo Alternately, you can press and quickly release the Voice Memo application button Record your voice memo:...
Page 240 CHAPTER 14 Recording Voice Memos Once you pause your Pause and restart recording: recording, you can use other applications and Recording status a. Tap Pause to stop recording. come back later to A tone indicates that resume recording. To recording has paused. resume recording, just tap the Voice Memo icon b.
Page 241 CHAPTER 14 Recording Voice Memos [ & ] OPTIONAL Tap on the title Tap to select a line and enter a title for your category memo. You can choose to leave Tap the title line the time as part of the title or and enter a name remove it.
Page 242: Listening To A Voice Memo
CHAPTER 14 Recording Voice Memos Listening to a voice memo You can sort the Voice Go to the Home screen and select Voice Memo Memo list by date, alphabetically, by length of memo, or manually. Go to the Preferences In the Voice Memo list, select the voice memo title. The voice memo begins to play after a few seconds.
Page 243 CHAPTER 14 Recording Voice Memos [ & ] OPTIONAL Set the volume level: a. Select the Speaker icon. b. Press Up or Down on the navigator to adjust the volume. c. Press Done. Select Done. Done Zire™ 72 Handheld...
Page 244: Setting An Alarm For A Voice Memo
CHAPTER 14 Recording Voice Memos Setting an alarm for a voice memo You can use a concerto or Go to the Home screen and select Voice Memo a bird chirp or to a number of other sounds for your alarm. Open the menus select Options, Select the voice memo to which you want to assign an alarm.
Page 245 CHAPTER 14 Recording Voice Memos [ & ] OPTIONAL Select the Auto-play check box to automatically play the voice memo when the alarm goes off. Select OK. Done Zire™ 72 Handheld...
Page 246: Saving A Voice Memo To An Expansion Card
CHAPTER 14 Recording Voice Memos Saving a voice memo to an expansion card You can conserve storage space on your handheld, or create voice memos for others, by storing [ ! ] Before You Begin your voice memos on an expansion card. Voice Memo enables you to store specific voice memos You must have an on an expansion card, or to configure your handheld to always store voice memos on an expansion card inserted...
Page 247: Automatically Storing All Voice Memos On An Expansion Card
CHAPTER 14 Recording Voice Memos Automatically storing all voice memos on an expansion card Go to the Home screen and select Voice Memo Open the Alarm dialog box: a. Open the menus b. Select Options, and then select Preferences. Select the check box Record automatically to expansion card, if present.
Page 248: Related Topics
Organizing voice memos by arranging them into categories and sorting them Privacy Keeping voice memos private by turning on security options Support Sharing • Exchanging voice memos with other palmOne™ handheld users by If you’re having problems beaming them with Voice Memo or with anything else on your ®...
Page 249: Chapter 15: Taking And Viewing Photos And Videos
Your handheld’s built-in camera Organizing photos and videos enables quick photo and video capture, Benefits of your handheld’s while palmOne™ Media features easy Personalizing a photo media features viewing and organization of still photos Copying a photo • Never be far from your favorite and videos.
Page 250: Supported File Types
You can view videos on your handheld from an expansion card in MPEG-1 and ASF (MPEG-4) file click the photo or video format. On a Windows computer, send the video to the expansion card from the palmOne Media you want.
Page 251: Capturing A Photo
Set up the camera to take the photo: Tap the palmOne Media a. Select photo mode if it is not already selected. button to view all photos and videos in the current b.
Page 252 CHAPTER 15 Taking and Viewing Photos and Videos To save photos Take the photo: automatically without reviewing them, disable a. Move the handheld until the picture you want appears on the screen. photo review. b. If digital zoom is enabled, select whether to zoom in on the subject. Did You Know? If photo review is enabled c.
Page 253: Recording A Video
Select video mode if it is not already selected. Tap the palmOne Media button to view all photos b. Tap the album pick list and Video select the album to which you and videos in the current...
Page 254 CHAPTER 15 Taking and Viewing Photos and Videos Capture the video: a. Move the handheld until the scene you want to capture appears on the screen. b. Select Record. Pause, resume, and complete recording: a. Select Pause to pause Pause indicator recording if needed.
Page 255 CHAPTER 15 Taking and Viewing Photos and Videos To save videos Save or delete the video: automatically without reviewing them, disable a. If video review is enabled, video review. select Play to review the video. b. After review, do one of the Tap and drag the following: progress indicator bar to...
Page 256: Adjusting The Camera Settings
CHAPTER 15 Taking and Viewing Photos and Videos Adjusting the camera settings Press the Camera application button. Adjust the basic camera settings: a. Select photo or video mode, and then select the Options button. Photo capture Options button Video recording Options button b.
Page 257 CHAPTER 15 Taking and Viewing Photos and Videos Tap Default on the Cont’d. Review photos/videos Select whether to review a photo or video before Advanced Photo Settings saving it. screen to return to the preset camera settings. Date stamp (Photos only) Select whether to mark your photos with the date and time they are taken.
Page 258: Viewing Photos Or Videos
You can view photos and videos in the following ways: If the camera is open, you Thumbnail View miniature preview versions of your photos and videos. can open the palmOne Media application by List View names and dates of photos and videos on your handheld (photos only) or an tapping the palmOne expansion card.
Page 259 CHAPTER 15 Taking and Viewing Photos and Videos Can’t remember what View photos or videos in Thumbnail view: album your photo or video is in? Select All a. Tap the pick list in the upper-right corner and select the album containing the Handheld or All <card photo and/or video you want to view.
Page 260: Viewing A Photo Or Video In List View
CHAPTER 15 Taking and Viewing Photos and Videos Tap anywhere in the photo or video to return to the Thumbnail view screen. Done Viewing a photo or video in List view Go to the Home screen and select Media View photos or videos in List Album view: pick list...
Page 261: Viewing A Slide Show
CHAPTER 15 Taking and Viewing Photos and Videos To see a full-screen view of the photo or a complete video, select the item from the list. A video automatically starts playing when you select it. Tap anywhere in the photo or video to return to the List view screen. Done Viewing a slide show By default, both photos and videos in an album are displayed during a slide show.
Page 262 CHAPTER 15 Taking and Viewing Photos and Videos View a slide show: Album pick list a. Tap the pick list in the upper- right corner and select the album containing the photos and/or videos you want to view. b. Tap Slide Show. Tap a photo or video to stop the slide show and return to Thumbnail or List view.
Page 263: Rotating A Photo
CHAPTER 15 Taking and Viewing Photos and Videos Rotating a photo If you receive a message Go to the Home screen and select Media that the photo is too large to rotate on your handheld, synchronize, and then open and rotate Select the photo you want to rotate: the photo in a.
Page 264: Zooming In And Out Of Photos
CHAPTER 15 Taking and Viewing Photos and Videos Zooming in and out of photos You can zoom in and out to enlarge or shrink the image size of any photo you are viewing. For photos too large to view the entire image on the screen, you can pan to view different sections of the image.
Page 265 CHAPTER 15 Taking and Viewing Photos and Videos Did You Know? When an image is at Choose one of the following maximum enlargement, options: the magnify tool no longer appears on the Zoom in Select the magnify screen. Likewise, when tool to enlarge the photo image.
Page 266: Viewing And Editing Photo Or Video Details
CHAPTER 15 Taking and Viewing Photos and Videos Viewing and editing photo or video details Photos or videos with Go to the Home screen and select Media notes appear with a note icon to the right in List view. Select the photo whose details you want to view: In Album view, you can a.
Page 267 CHAPTER 15 Taking and Viewing Photos and Videos View photo or video details: a. Open the menus b. Select Details from the Media menu. c. In addition to viewing photo or video details, you can do the following: Change name Select the photo or video name and enter a new name. Move to different album Tap the Album pick list and select a new album location for the photo or video.
Page 268: Organizing Photos And Videos
CHAPTER 15 Taking and Viewing Photos and Videos Organizing photos and videos You can organize your photos and videos in the following ways: If a photo is saved on • Create albums and place your photos and videos in those albums your handheld, you can save it only to an album •...
Page 269 CHAPTER 15 Taking and Viewing Photos and Videos If you are not already in Add or remove a photo or video the album you want to in an album: organize, tap the pick list in the upper-right corner Select to add a.
Page 270: Moving A Photo Or Video Within And Between Albums
CHAPTER 15 Taking and Viewing Photos and Videos Moving a photo or video within and between albums Did You Know? If you remove a photo or Go to the Home screen and select Media video from an album, it is moved to the Unfiled category.
Page 271: Sorting Photos And Videos In List View
CHAPTER 15 Taking and Viewing Photos and Videos Sorting photos and videos in List view You must be in an album Go to the Home screen and select Media containing both videos and photos to sort by type; otherwise, the video icon does not appear.
Page 272: Sorting Albums
CHAPTER 15 Taking and Viewing Photos and Videos Sorting albums You must have albums on Go to the Home screen and select Media an expansion card, and the card must be inserted into your handheld’s expansion slot, to sort by Sort albums: Tap to sort by location location;...
Page 273: Personalizing A Photo
CHAPTER 15 Taking and Viewing Photos and Videos Personalizing a photo Use the drawing tool to add a personal touch to a photo. Did You Know? Create multicolored art by drawing on a photo, selecting a different Go to the Home screen and select Media drawing color, and then drawing in the new color.
Page 274 CHAPTER 15 Taking and Viewing Photos and Videos Select one of the following to save or reject changes: Replace Original Saves the photo with drawing in place of the original photo with no drawing; the original photo is lost. Save as New Photo Saves both the photo with drawing and the original photo with no drawing.
Page 275: Copying A Photo
CHAPTER 15 Taking and Viewing Photos and Videos Copying a photo You can copy photos from your handheld to an expansion card, and vice versa. NOTE You can record and save video files only on an expansion card (sold separately) inserted into the expansion card slot.
Page 276: Deleting A Photo Or Video
CHAPTER 15 Taking and Viewing Photos and Videos Deleting a photo or video Delete an entire album by Go to the Home screen and select Media selecting Album Details from the Album menu, selecting the album you want, and then selecting Select a photo or video to delete: Delete.
Page 277: Sharing Photos And Videos
Bluetooth devices within You can also easily send range. photos and videos from the palmOne Media You can also share photos and videos using any of the following methods: desktop application. See Palm Desktop Help for •...
Page 278: Working With Palmone Media On Your Computer
Taking and Viewing Photos and Videos Working with palmOne Media on your computer WINDOWS ONLY Use palmOne Media on your computer to view and manage the photos and videos you capture on ® your handheld. Check out the online Help in Palm Desktop software to learn how to use Media on your computer.
Page 279: Related Topics
Messages Sending photos as part of a text or multimedia message anything else on your handheld, go to Common Answers to frequently asked questions about palmOne Media and the www.palmOne.com/ Questions camera support/zire72. Zire™ 72 Handheld...
Page 280: Chapter 16: Listening To Music
CHAPTER 16 Listening to Music In this chapter Are you tired of listening to small talk during that long commute on the bus Transferring MP3 files to an or train? Do you need something expansion card smaller than a CD player when you’re Transferring music from a CD out for a walk or at the gym? RealOne to an expansion card...
Page 281: Transferring Mp3 Files To An Expansion Card
From My Computer or Windows Explorer, select the MP3 files you want to transfer. b. Drag and drop the file(s) or folder onto the palmOne™ Quick Install icon on the Windows desktop. c. When the confirmation dialog box appears, confirm your username, the file name, and the destination (card), and then click OK.
Page 282 CHAPTER 16 Listening to Music Synchronize your handheld with your computer. NOTE Be patient; transferring music to an expansion card can take several minutes. Done MAC ONLY You can also use a card reader accessory (sold separately) to transfer MP3 Prepare your computer and your handheld: files from your computer to your expansion card.
Page 283 CHAPTER 16 Listening to Music Synchronize your handheld with your computer. NOTE Be patient; transferring music to an expansion card can take several minutes. Done Zire™ 72 Handheld...
Page 284: Transferring Music From A Cd To An Expansion Card
CHAPTER 16 Listening to Music Transferring music from a CD to an expansion card [ ! ] If your songs are on a CD and you want to listen to them on your handheld, use RealOne Player on Before You Begin your computer to convert and transfer the files.
Page 285 CHAPTER 16 Listening to Music If you want to select only Select the songs you want to add to your library: a few songs, click Deselect All, and then a. Click Save Tracks. click the check box next to the songs you want to b.
Page 286 CHAPTER 16 Listening to Music For tips on using RealOne Prepare your handheld: Player on your computer, go to the Help menu in a. Insert an expansion card into your handheld. RealOne Player or visit www.realone.com. b. Press the Music application button.
Page 287 CHAPTER 16 Listening to Music On your handheld, tap Cont’d. d. In the Add Clips window, select the songs you want to add, and then click Songs to view a list of the Add Clips. songs available for you to play.
Page 288: Playing Music On Your Handheld
CHAPTER 16 Listening to Music Playing music on your handheld If RealOne Mobile Player On your handheld, press the Music application button. reaches the preset period of inactivity before you exit the application, the screen turns off and the Select a song to play: music continues playing.
Page 289: Managing Playlists
CHAPTER 16 Listening to Music Managing playlists You can create as many playlists as you want. Creating a playlist For tips on using RealOne On your handheld, press the Music application button. Mobile Player, open the Options menu and select Help.
Page 290 CHAPTER 16 Listening to Music To quickly select all the Add songs to the playlist: songs in the list, tap Select All. To quickly a. Tap Add. unselect all the songs, tap Select None. b. Select the check box next to the songs you want to include on the playlist.
Page 291: Playing Songs From A Playlist
CHAPTER 16 Listening to Music Playing songs from a playlist On your handheld, press the Music application button. Select a song from a playlist: a. Tap Playlists. b. Tap the playlist you want to play. c. Tap the first song you want to play.
Page 292: Editing A Playlist
CHAPTER 16 Listening to Music Editing a playlist On your handheld, press the Music application button. Open the playlist you want to edit: a. Tap Playlists. b. Tap the playlist you want to edit. c. Tap Edit. Continued Zire™ 72 Handheld...
Page 293 CHAPTER 16 Listening to Music Tap Edit and do any of the following: Delete a song Select a song and tap Remove to delete the song from the playlist. Add a song Tap Add, select a song’s check box, and then tap Done. Move a song Select a song and tap the up arrow or down arrow to move the song up or down one slot.
Page 294: Deleting A Playlist
CHAPTER 16 Listening to Music Deleting a playlist On your handheld, press the Music application button. Open the playlist you want to delete: a. Tap Playlists. b. Tap the playlist you want to delete. Delete the list: a. Tap Delete List. b.
Page 295: Viewing Song Info
CHAPTER 16 Listening to Music Viewing song info You can view details for the song that is currently playing. On your handheld, press the Music application button. Select a song to play and view: • To play and view the current song, tap Play.
Page 296: Working With Realone Player On Your Computer
CHAPTER 16 Listening to Music Working with RealOne Player on your computer WINDOWS ONLY Use RealOne Player on your computer to play and manage your songs. Check out the online Help in RealOne Player to learn how to use RealOne Player on your computer. The online Help includes info about the following topics: •...
Page 297: Related Topics
For great Expansion • Inserting and removing expansion cards tips, software, accessories, Cards and more, visit • Naming expansion cards www.palmOne.com/ myzire72. • Viewing the contents of a card Installing • Installing the RealOne software on your computer Support Removing •...
Page 298: Chapter 17: Connecting Wirelessly To Other Devices
CHAPTER 17 Connecting Wirelessly to Other Devices In this chapter Your handheld helps keep your world organized by storing contact What can I do with the built- information, recording appointments, in Bluetooth technology? and so on. Now, your handheld can Entering basic Bluetooth actually connect you to the world—...
Page 299: What Can I Do With The Built-In Bluetooth Technology
CHAPTER 17 Connecting Wirelessly to Other Devices What can I do with the built-in Bluetooth technology? Connect to your Bluetooth phone to send text, multimedia, or e-mail messages, or access the Key Term web. Whether you access the Internet or your e-mail account, or send text or multimedia Bluetooth Technology messages, once a week or constantly throughout the day, wireless connectivity means that you that enables devices such...
Page 300: What Is Device Discovery
CHAPTER 17 Connecting Wirelessly to Other Devices What is device discovery? Discovery is the process in which your handheld searches for other Bluetooth devices within its range (approximately thirty feet). As each device is discovered, it shows up in your Discovery Results.
Page 301: Entering Basic Bluetooth Settings
CHAPTER 17 Connecting Wirelessly to Other Devices Entering basic Bluetooth settings Key Term Discoverable Setting Go to the Home screen and select Bluetooth that allows other Bluetooth devices to find and connect with your handheld. Your handheld Enter the basic Bluetooth must be on to be settings: discoverable.
Page 302: Setting Up A Phone Connection
CHAPTER 17 Connecting Wirelessly to Other Devices Setting up a phone connection [ ! ] Before You Begin [ ! ] IMPORTANT To use Bluetooth Manager to set up a phone connection, you must have a GSM If you have an IR phone, mobile phone that is optionally enabled with GPRS data services.
Page 303 Palm Desktop software. (Mac only) If the phone does not appear on the list, go to www.palmone.com/us/support/downloads/phonelink.html to download the driver for your phone, and then go to step 4. Select phone Select if your phone...
Page 304 CHAPTER 17 Connecting Wirelessly to Other Devices Key Term Passkey Like a Enter a passkey: password, the passkey is a security measure. Your a. Enter a passkey number. This handheld can only can be any number you connect with a device that choose;...
Page 305 CHAPTER 17 Connecting Wirelessly to Other Devices Key Term GPRS Acronym for Determine if you want to be set General Packet Radio up with a network: Service, a method of sending information a. Select Yes to begin network wirelessly at high speeds. setup.
Page 306 CHAPTER 17 Connecting Wirelessly to Other Devices Contact your ISP (for If you selected Yes in step 7: example, AOL or Earthlink) or your a. Tap the pick lists and select wireless carrier (for the correct information for example, Orange or your cellular carrier.
Page 307: Accessing E-Mail And The Web Wirelessly
CHAPTER 17 Connecting Wirelessly to Other Devices Accessing e-mail and the web wirelessly After you set up a connection with a mobile phone, you can send and receive e-mail or browse the web wirelessly using this connection. NOTE Bluetooth functionality must be on if you want to use wireless features. You must also set up an e-mail account on your handheld before you can send or receive e-mail messages.
Page 308 CHAPTER 17 Connecting Wirelessly to Other Devices Key Term Service Way of Connect to your phone: connecting to a mobile phone to send a. Tap the Service pick list and select the service that you want to use to information wirelessly, connect to the Internet.
Page 309: Setting Up A Connection To Your Desktop Computer
CHAPTER 17 Connecting Wirelessly to Other Devices Setting up a connection to your desktop computer Once you have set up Go to the Home screen and select Bluetooth your PC as a trusted device, you can set up your handheld and desktop computer to Open PC Setup dialog box: synchronize wirelessly.
Page 310 CHAPTER 17 Connecting Wirelessly to Other Devices Create a trusted connection. a. Select Next. b. Enter the passkey number for your PC and select OK. Set up your PC user name and password: a. Enter the username and password for your PC and select Next.
Page 311: Setting Up A Connection For Wireless Synchronization
CHAPTER 17 Connecting Wirelessly to Other Devices Setting up a connection for wireless synchronization Go to the Home screen and select Bluetooth Open the PC dialog box: a. Select Setup Devices. b. Select PC Setup. c. Select Bluetooth HotSync. d. Select Next. Select a computer and tap Next.
Page 312 CHAPTER 17 Connecting Wirelessly to Other Devices To synchronize with your Set up a connection for wireless synchronization: computer, go to HotSync Manager and tap the pick a. Follow the onscreen instructions for steps 1–3, selecting Next after each step. list below the HotSync icon to select your ®...
Page 313: Setting Up A Connection To A Network
CHAPTER 17 Connecting Wirelessly to Other Devices Setting up a connection to a network [ ! ] Before You Begin You must get the passkey, Go to the Home screen and select Bluetooth username, and password for the LAN from the Network Administrator.
Page 314 CHAPTER 17 Connecting Wirelessly to Other Devices Create a trusted connection. a. Select Yes to add the LAN as a trusted device. b. Select Next. c. Enter the passkey number for the LAN and select OK. Enter the username and password for the LAN and select Next.
Page 315: Creating Trusted Pairs
CHAPTER 17 Connecting Wirelessly to Other Devices Creating trusted pairs After you have set up your phone and computer as trusted devices, you may want to set up other Did You Know? trusted devices, such as friend’s handheld. When your device recognizes a trusted device, your When your handheld and device automatically accepts communication, bypassing the discovery and authentication Bluetooth are on and the...
Page 316 CHAPTER 17 Connecting Wirelessly to Other Devices You can delete a trusted Enter the same passkey on your handheld and the other device and select OK. device or view the details about a trusted device, [ ! ] IMPORTANT Some Bluetooth devices have a built-in passkey; others such as the device enable you to choose the passkey;...
Page 317: Setting Advanced Bluetooth Features
CHAPTER 17 Connecting Wirelessly to Other Devices Setting advanced Bluetooth features These advanced settings are used in special circumstances. Storing recently found device names When you enable or disable the device name cache you control whether or not your handheld retrieves the names of remote devices each time the discovery process takes place.
Page 318: Allowing Your Handheld To Wake Up When It Is Turned Off
CHAPTER 17 Connecting Wirelessly to Other Devices Allowing your handheld to wake up when it is turned off You can set your handheld to receive information through Bluetooth connections when your handheld is turned off. The radio remains on, but your device is not discoverable. For another Bluetooth device or application to wake up your handheld, they must know your device name.
Page 319: Related Topics
For great Moving • Opening applications tips, software, accessories, Around and more, visit • Using menus www.palmOne.com/ myzire72. E-mail Sending and receiving e-mail messages wirelessly using your handheld’s Bluetooth technology Messages Sending and receiving text and multimedia messages wirelessly using your Support handheld’s Bluetooth technology...
Page 320: Chapter 18: Sending And Receiving E-Mail Messages
CHAPTER 18 Sending and Receiving E-mail Messages In this chapter If you already know how efficient e-mail is for staying in touch with Upgrading an existing e-mail personal and business contacts, account VersaMail™ personal e-mail software About e-mail accounts brings you a new level of convenience: Creating an account e-mail on the go.
Page 321: Upgrading An Existing E-Mail Account
CHAPTER 18 Sending and Receiving E-mail Messages Upgrading an existing e-mail account [ ! ] Before You Begin If you have already used the VersaMail application (or the earlier MultiMail application) on a Before you can set up an different handheld and kept your old username, you can upgrade your existing e-mail account for e-mail account on your use on your new handheld.
Page 322: About E-Mail Accounts
CHAPTER 18 Sending and Receiving E-mail Messages About e-mail accounts The VersaMail application is software that lets you access e-mail on your handheld from an account with an e-mail provider (such as Earthlink or Yahoo) or from your corporate e-mail account.
Page 323: Using A Corporate E-Mail Account
CHAPTER 18 Sending and Receiving E-mail Messages • The name of the outgoing mail (Simple Mail Transfer Protocol, or SMTP) server • Your account’s security feature (if it has one), such as Secure Socket Layer (SSL), Authenticated Post Office Protocol (APOP), or Extended Simple Mail Transfer Protocol (ESMTP) •...
Page 324: Vpns
CHAPTER 18 Sending and Receiving E-mail Messages With a corporate e-mail account, you can access the following types of mail servers, among others: • Microsoft Exchange • Lotus Domino • Sun iPlanet VPNs If you want to access e-mail on your handheld using your corporate e-mail account, you may need to set up a virtual private network (VPN) on your handheld.
Page 325: Creating An Account
CHAPTER 18 Sending and Receiving E-mail Messages Creating an account [ ! ] IMPORTANT If you plan to synchronize your new handheld with an existing username from another handheld, you must do so before you enter your e-mail account information in the VersaMail application.
Page 326 CHAPTER 18 Sending and Receiving E-mail Messages Key Term Protocol Settings your Enter the basic account information: e-mail provider uses to receive e-mail messages. a. In the Account Name field, enter Most providers use the a descriptive name. Post Office Protocol (POP);...
Page 327 CHAPTER 18 Sending and Receiving E-mail Messages Your username is usually Enter the account username and the part of your e-mail password: address appearing before the @ symbol, not your a. Enter the username you use entire e-mail address. to access your e-mail. Check with your ISP if you b.
Page 328 CHAPTER 18 Sending and Receiving E-mail Messages Do one of the following: Finish setup Select Done to finish setup and go to the Inbox of the account you set up, where you can begin getting and sending e-mail. [ ! ] IMPORTANT If you set up a synchronize-only e-mail account,...
Page 329: Setting Advanced Mail Options
CHAPTER 18 Sending and Receiving E-mail Messages Setting advanced mail options Did You Know? The POP protocol does Set mail retrieval server options for a POP or IMAP account: not support retrieval of unread mail only from the POP accounts IMAP accounts server.
Page 330 CHAPTER 18 Sending and Receiving E-mail Messages Cont’d. Port Number The port number setting defaults to 110 for POP and to 143 for IMAP servers. You may need to change the port number if you choose to retrieve incoming mail over a secure connection (see the next item). If you are not sure about the correct port number, check with your mail server administrator.
Page 331 CHAPTER 18 Sending and Receiving E-mail Messages Set outgoing mail options: a. Select any of the following: Display Name Enter the name you want to appear on your outgoing messages, such as “Joe Smith. ” Reply To Address Enter the e-mail address that you want recipients to see and reply to on your e-mail messages, only if this is different from the e-mail address from which you are...
Page 332 CHAPTER 18 Sending and Receiving E-mail Messages Use a signature to add Add a signature: your name and phone number to all outgoing a. Tap the Attach Signature to messages. messages check box, and then enter the text of the signature. b.
Page 333: Testing Your New Account
CHAPTER 18 Sending and Receiving E-mail Messages If you need to enter new Set additional outgoing mail options: authentication information, enter your a. Select any of the following: username, tap the Password box, enter a Port Number The default is 25, the password, and then port number most SMTP servers select OK.
Page 334: Managing E-Mail Accounts
CHAPTER 18 Sending and Receiving E-mail Messages If you set up a synchronize-only e-mail account, you need to configure this account on your computer. You can’t synchronize e-mail on your handheld with e-mail on your computer unless you configure the account on your computer. Managing e-mail accounts After you can create an account, you can edit or delete it, or customize the account by adding ESMTP authentication, selecting a specific service to connect to your network, and more.
Page 335: Deleting An E-Mail Account
CHAPTER 18 Sending and Receiving E-mail Messages Deleting an e-mail account When you delete an account in the VersaMail application, the account is removed from your handheld. The account still exists on the server. For example, deleting your Yahoo account from the VersaMail application deletes the account only from your handheld.
Page 336: Selecting A Different Service For An E-Mail Account
CHAPTER 18 Sending and Receiving E-mail Messages Selecting a different service for an e-mail account When you set up a phone connection on your handheld, you pair each connection with a network service. You also select one of these services to be the default for all network activity on your handheld, including sending and receiving e-mail.
Page 337 CHAPTER 18 Sending and Receiving E-mail Messages If there is an existing Open the Account Details dialog service connection, it is box: disconnected and the new connection is a. From the Inbox of the account initiated. The VersaMail you want to switch, tap Get application sends and Mail.
Page 338: Adding Esmtp To An Account
CHAPTER 18 Sending and Receiving E-mail Messages Adding ESMTP to an account Some services require ESMTP authentication to validate your username and password on an SMTP server. If you aren’t sure if your ISP or web e-mail provider supports ESMTP , check with your e-mail provider.
Page 339 CHAPTER 18 Sending and Receiving E-mail Messages If you need to enter new Add ESMTP: authentication information, enter your a. On the Mail Servers screen username, tap the (see step 1), select Details. Password box, enter a password, and then b.
Page 340: Getting And Reading E-Mail
CHAPTER 18 Sending and Receiving E-mail Messages Getting and reading e-mail You can choose to see only the subjects of your e-mail (which includes message size, sender, and Did You Know? subject), so that you can decide if you want to download the entire message. Or you can choose to You can set up your get the entire message for all of your incoming e-mail.
Page 341 CHAPTER 18 Sending and Receiving E-mail Messages Tap the folders pick list, and then select Inbox if the Inbox is not displayed. Done Zire™ 72 Handheld...
Page 342: Getting E-Mail Messages
CHAPTER 18 Sending and Receiving E-mail Messages Getting e-mail messages If you selected the Go to the Home screen and select VersaMail Synchronize Only Account check box, you must synchronize your handheld with your Choose whether to get message subjects only or full messages: computer to download messages to your a.
Page 343 CHAPTER 18 Sending and Receiving E-mail Messages Did You Know? When message retrieval [ & ] OPTIONAL Select advanced is complete, a dialog box options for getting e-mail: appears displaying the number of new e-mail a. Select Details, and then select messages.
Page 344: Scheduling Auto Get Mail
CHAPTER 18 Sending and Receiving E-mail Messages Auto get mail with notification You can set up the VersaMail application to automatically get new e-mail messages and download Did You Know? them to your handheld with the auto get feature. If more than one scheduled auto get If auto get downloads any new messages, your handheld lets you know with a blinking light or a happens at the same time...
Page 345 CHAPTER 18 Sending and Receiving E-mail Messages You should perform a Select Auto Get Mail for a given manual get mail after account: setting up a scheduled auto get. Then, only new a. From the Inbox or on another messages are retrieved folder screen, open the during auto get.
Page 346: Auto Get Notifications
CHAPTER 18 Sending and Receiving E-mail Messages [ & ] OPTIONAL Tap Get Mail. Done Auto get notifications The auto get mail feature provides three types of alerts during and after it gets messages: Status messages Depending on the connection type, a series of status messages may appear during the auto get connection and mail retrieval process.
Page 347: Setting Notification Options
CHAPTER 18 Sending and Receiving E-mail Messages Setting notification options You can choose a sound—such as a bird, a phone, or an alarm—to let you know when new e-mail arrives. Did You Know? Any custom sound you Turn on notification: install on your handheld appears on the Notify a.
Page 348: Viewing And Using The Reminders Screen
CHAPTER 18 Sending and Receiving E-mail Messages Viewing and using the Reminders screen The Reminders screen on your handheld shows info about new e-mail messages. It also shows alerts from other applications, such as Calendar appointments. To view the Reminders screen, tap the blinking asterisk when it appears in the upper-left corner of any screen.
Page 349: Auto Get Mail Retries
CHAPTER 18 Sending and Receiving E-mail Messages the Inbox, scheduled auto get #2 takes place and finds three more new messages, the Reminders screen notification indicates five new messages for that account. If auto get discovers new messages but then fails for any reason, the Reminders screen shows the account name and an error message.
Page 350: Resource Issues With Auto Get Mail
CHAPTER 18 Sending and Receiving E-mail Messages Resource issues with auto get mail The auto get mail feature can cause the following resource constraints: Decreased battery life If you set the auto get interval for more often than once per hour, your handheld’s battery charge may drain more quickly, and you may need to recharge the battery more frequently.
Page 351: Reading E-Mail Messages
CHAPTER 18 Sending and Receiving E-mail Messages Reading e-mail messages To read e-mail, tap the e-mail message in the Inbox or the folder where the message is located. Use the navigator for one-hand message viewing: Tap to read 1. Press Select on the navigator to highlight the first message displayed on the screen, and then...
Page 352: Selecting Whether To Receive Messages As Html Or Plain Text
CHAPTER 18 Sending and Receiving E-mail Messages Selecting whether to receive messages as HTML or plain text By default, the VersaMail application is set to receive mail in HTML format. This means that any e- mail messages sent as HTML are displayed on your handheld with basic HTML formatting intact, including the following: •...
Page 353 CHAPTER 18 Sending and Receiving E-mail Messages Open VersaMail Preferences: a. Open the menus b. Select Options, and then select Preferences. Select message format: a. Tap the Receive Format pick list, and then select HTML or Plain Text. The default is HTML.
Page 354: Customizing The Font Of Messages You Are Reading
CHAPTER 18 Sending and Receiving E-mail Messages Customizing the font of messages you are reading You can change the font, size, or style of incoming messages to make them easier to read. Did You Know? The font settings you Open the Select Font dialog box: choose apply to all incoming messages, not a.
Page 355: Sending An E-Mail Message
CHAPTER 18 Sending and Receiving E-mail Messages Sending an e-mail message If you selected the Go to the Home screen and select VersaMail Synchronize Only Account check box, you must synchronize so that messages you compose Open a new message: on your handheld can be sent out through your a.
Page 356 CHAPTER 18 Sending and Receiving E-mail Messages Subjects longer than one Address and compose your message: line are shown on a single line with an ellipsis a. Enter the recipient’s e-mail symbol to the right of the address by entering it directly, subject line.
Page 357: Entering An Address Directly In The To Field
CHAPTER 18 Sending and Receiving E-mail Messages Entering an address directly in the To field You can’t see the whole On the New Message screen, tap or navigate to the To field. list of addresses in a field if the list is longer than two lines.
Page 358: Entering An Address Using Contacts
CHAPTER 18 Sending and Receiving E-mail Messages Entering an address using Contacts You can enter a recipient’s address by using the Lookup screen to select the address. The names and addresses on the Lookup screen come from Contacts. Did You Know? Addresses longer than Open the Lookup screen: one line are shown on a...
Page 359: Entering An Address Using Smart Addressing
CHAPTER 18 Sending and Receiving E-mail Messages Entering an address using Smart Addressing Smart Addressing completes a recognized e-mail address. Smart Addressing automatically fills in fields when the recipient’s name and e-mail address are in your Contacts list. Smart Addressing is On the New Message screen, tap in the To field.
Page 360: Attaching A Personal Signature
CHAPTER 18 Sending and Receiving E-mail Messages Attaching a personal signature You can attach a personal signature, with info like your company’s address and fax and telephone numbers, to the bottom of all messages you send. Open the VersaMail Preferences: a.
Page 361: Send Retry
CHAPTER 18 Sending and Receiving E-mail Messages Send retry When you tap Send on the message menu, the VersaMail application automatically attempts to Did You Know? send the message. If the send attempt fails for any reason (for example, your handheld is out of Send retry doesn’t work range, or the application cannot connect to the mail server), you can choose to have the for VPN or SSL...
Page 362: Modifying Messages In The Outbox
CHAPTER 18 Sending and Receiving E-mail Messages Modifying messages in the Outbox A message in the Outbox waiting for the next automatic send retry can be edited, moved, or deleted. However, if you edit the message, you must manually send the message. If the manual If you perform a soft reset send fails, you can choose to store the message in the Outbox to wait for the next automatic send or synchronize during...
Page 363: Working With E-Mail Folders
CHAPTER 18 Sending and Receiving E-mail Messages Working with e-mail folders By default, the VersaMail application displays the messages in a given account’s Inbox folder. You can easily view the messages in a different folder. You can also customize the appearance of the message list in your e-mail folders, move messages between folders, and create and edit folders.
Page 364: Customizing The Appearance Of The Message List
CHAPTER 18 Sending and Receiving E-mail Messages Customizing the appearance of the message list You can change display options on the message list, as well as the size of columns in the list. The customization NOTE Changing column size is available for one-line message view only. options you choose apply to all e-mail folders, not just the one you are in.
Page 365 CHAPTER 18 Sending and Receiving E-mail Messages Tap OK. If you selected one-line summary view in step 2, change the size of columns in the message list: a. Tap and hold the stylus on the column divider. Column divider b. Drag the column divider to change the width of the column.
Page 366: Moving Messages Between Folders
CHAPTER 18 Sending and Receiving E-mail Messages Moving messages between folders You can move one or more e-mail messages between folders. You can use the navigator to move a single message. Select the In the Inbox or on another folder message you want to screen, tap the folder pick list in move, press Right to...
Page 367 CHAPTER 18 Sending and Receiving E-mail Messages Move a single message: a. Tap the envelope icon to the left of the message you want to move, and then select Move To from the list. b. On the folders list, select the destination folder you want. Move multiple messages: a.
Page 368: Creating And Editing Mail Folders
CHAPTER 18 Sending and Receiving E-mail Messages Select OK. Done Creating and editing mail folders The VersaMail application has certain preset folders, such as Inbox, Outbox, Drafts, and Trash. You can create new folders so that you can store e-mail messages by subject, person, or project. NOTE For IMAP accounts only, select the check box if you want the change (create, rename, delete) to take place on the server as well as on your handheld.
Page 369 CHAPTER 18 Sending and Receiving E-mail Messages Select any of the following: a. To create a new folder, select New, and then enter the new folder name. b. To rename a folder, select the folder name from the list on the screen, select Rename, and then enter the new folder name.
Page 370: Working With E-Mail Messages
CHAPTER 18 Sending and Receiving E-mail Messages Working with e-mail messages When you receive an e-mail message, you can reply to it or forward it to someone else. You can also open web addresses (URLs) within messages. Forwarding an e-mail message Did You Know? You can forward e-mail On a folder screen, tap the folder pick list in the upper-right corner, and then...
Page 371: Replying To A Message That You Are Reading
CHAPTER 18 Sending and Receiving E-mail Messages Replying to an e-mail message You can reply to an e-mail message as you are reading it, or you can start the reply when you are viewing messages in the message list. Replying to a message that you are reading Did You Know? Replies are always sent as Create the reply:...
Page 372: Replying To An E-Mail Message From The Message List
CHAPTER 18 Sending and Receiving E-mail Messages Replying to an e-mail message from the message list In the Inbox or another folder screen, tap the folders pick list, and then select the folder that contains the message you want to reply to. Create the reply: a.
Page 373 CHAPTER 18 Sending and Receiving E-mail Messages Select reply options and send your reply: a. In the Reply Options dialog box, select options for replying to the sender only or to all e-mail recipients, for including original message text with your reply, and for inserting a “>”...
Page 374: Deleting A Message
You can tap a URL in a received message to view the web page or file associated with the URL. Did You Know? Tapping the URL opens palmOne™ Web Pro to view the page or file. E-mail addresses appear in the form “username@ You can also tap an embedded e-mail address to open a new message screen with the address in mailservice.com”...
Page 375: Deleting Old Messages
CHAPTER 18 Sending and Receiving E-mail Messages To delete messages on Delete the message or messages: the server when you a. Open the menus empty the trash on your handheld, select the b. Select Delete from the Message menu. Delete Msgs on Server setting in the VersaMail c.
Page 376 CHAPTER 18 Sending and Receiving E-mail Messages Messages you delete Choose settings for deleting old from a folder move to the messages: Trash folder and remain there until you empty the a. Tap the Folder pick list, and trash. then select the folder that contains the messages you want to delete.
Page 377: Emptying The Trash
CHAPTER 18 Sending and Receiving E-mail Messages Emptying the trash When you delete a message, it moves to the Trash folder. Deleted e-mail accumulates in the Trash folder and takes up space on your handheld. To increase memory, you should empty the trash regularly.
Page 378: Setting The Trash To Be Emptied Automatically
CHAPTER 18 Sending and Receiving E-mail Messages Setting the trash to be emptied automatically Did You Know? By default, Auto-Empty Open the VersaMail Preferences: Mail from Trash is selected, and the time a. Open the menus interval is set at Older Than 1 Week.
Page 379: Marking Messages As Read Or Unread
CHAPTER 18 Sending and Receiving E-mail Messages Marking messages as read or unread When you tap a message to read it, it is automatically marked as read. You can also manually mark messages as read or unread. Did You Know? In one-line view, read Select the message or messages to mark: messages appear in plain...
Page 380 CHAPTER 18 Sending and Receiving E-mail Messages Selecting Both and then For IMAP accounts only, select one OK also processes any of the following: other pending actions on the server, such as To mark the messages as read or deleting messages not unread on your handheld only yet deleted.
Page 381: Working With Attachments
Microsoft Excel (.XLS) Open these files in the Documents To Go application on your handheld. (Application must be installed from the CD.) Graphics files (JPG, BMP , TIF, GIF) Open these files in the palmOne™ Media application on your handheld.
Page 382: Working With A Downloaded Attachment
CHAPTER 18 Sending and Receiving E-mail Messages Other application files For other types of application files, your handheld may contain a viewer that allows other applications to pass it a file for viewing. If your handheld contains such a viewer, you can open the attachment;...
Page 383 CHAPTER 18 Sending and Receiving E-mail Messages Because downloading [ & ] OPTIONAL If you choose to get messages by subject only, tap More for large messages can each downloaded message to view the body of the e-mail message plus any consume handheld attachments, up to the maximum message size.
Page 384 CHAPTER 18 Sending and Receiving E-mail Messages Do one of the following, depending on the attachment file type: Viewable file: text, Word document, task, HTML, graphic, and so on Tap the name of the attachment you want to view, and then tap View. If there are multiple viewers registered on your handheld for the attachment file type, either use the default viewer shown, or select a viewer from the list.
Page 385: Downloading Large Attachments
CHAPTER 18 Sending and Receiving E-mail Messages When you finish with the attachment, do one of the following: Done button appears on screen Select Done. This returns you to the Attachments dialog box, where you can select another attachment. No Done button appears Go to the Home screen and select VersaMail to return to the Inbox of the account you were in.
Page 386: Saving Attachments To An Expansion Card
CHAPTER 18 Sending and Receiving E-mail Messages To download multiple attachments whose total size exceeds the maximum message size: a. On the message screen, tap the red paper clip icon. b. Select one of the following: To view any downloaded attachments without downloading additional attachments Select No.
Page 387: Attaching Files From A Handheld Application
CHAPTER 18 Sending and Receiving E-mail Messages Download and save the attachment: a. Download the attachment. b. On the Attachments screen, select the attachment you want to save, and then select Save To Card. c. Select OK. d. Repeat steps b and c for each attachment you want to save to the card, and then tap Done.
Page 388 CHAPTER 18 Sending and Receiving E-mail Messages NOTE The procedure for attaching photos and videos is slightly different from that for other types of files. Did You Know? You can attach the Open the Attachments screen: following types of files from a handheld a.
Page 389 CHAPTER 18 Sending and Receiving E-mail Messages Attach the file: a. Tap the Type pick list, and then select the file type. The VersaMail application displays all file types on your handheld that you can attach to an e-mail message. b.
Page 390: Attaching Files From An Expansion Card
CHAPTER 18 Sending and Receiving E-mail Messages Attaching files from an expansion card Did You Know? You can attach any file Insert the expansion card into the slot on your handheld. type that appears on an expansion card. Open the Attachments screen: If you open a message a.
Page 391: Attaching Photos And Videos
CHAPTER 18 Sending and Receiving E-mail Messages Attaching photos and videos Open the Attachments screen: a. On the message screen, open the menus b. Select Options, and then select Attachment. Attach the photo or video: a. Tap the Type pick list, and then select Photo/Video. b.
Page 392: Forwarding An Attachment
CHAPTER 18 Sending and Receiving E-mail Messages Forwarding an attachment Open the message you want to forward: a. In the Inbox or on another folder screen, tap the folders pick list, and then select the folder that contains the message. b.
Page 393: Synchronizing E-Mail On Your Handheld With E-Mail On Your Computer
CHAPTER 18 Sending and Receiving E-mail Messages Synchronizing e-mail on your handheld with e-mail on your computer WINDOWS ONLY If you are synchronizing To manage your e-mail on your computer as well as on your handheld, you can synchronize an e- an account with Microsoft mail account on the handheld with an e-mail application on the desktop.
Page 394: Enabling Synchronization On Your Computer
CHAPTER 18 Sending and Receiving E-mail Messages DIrect connection to Internet (POP) mail server Select the correct protocol in the Protocol pick list. Most e-mail providers use the POP protocol, although some, notably CompuServe and .Mac, use the IMAP protocol. Be sure to leave the Synchronize Only Account check box deselected; otherwise, you cannot send or receive e-mail for this account wirelessly from your handheld.
Page 395 CHAPTER 18 Sending and Receiving E-mail Messages Did You Know? An active account is an Select Synchronize Active Accounts. account you’ve set up for synchronization. Select the check box Enable Informational Logging if you want the HotSync log to record information, such as errors encountered, about the conduit during...
Page 396: Setting Synchronization Options For Your E-Mail Account
CHAPTER 18 Sending and Receiving E-mail Messages Setting synchronization options for your e-mail account Read the Setup Notes box Open the synchronization options screen: for helpful setup information or error a. On the VersaMail Configuration For User screen, click the plus sign to the left messages.
Page 397 CHAPTER 18 Sending and Receiving E-mail Messages Select synchronization options: a. Select the check box to synchronize this account when you perform a HotSync operation. [ ! ] IMPORTANT You must select this check box; otherwise, the account cannot be synchronized. b.
Page 398: Setting Mail Client Synchronization Options
CHAPTER 18 Sending and Receiving E-mail Messages Setting mail client synchronization options Select the mail client to use for synchronization based on the type of account, mail client, or connection you use. Use the following criteria to determine which client to select. If you select Direct IMAP for Lotus Notes NOTE...
Page 399 CHAPTER 18 Sending and Receiving E-mail Messages If you want to synchronize to a local mail file instead of a server mail file, select the Synchronize to local (replicated) mail file check box. You must do all of the following to synchronize to a local mail The conduit does not file: support SSL for accounts...
Page 400: Setting Microsoft Outlook Or Outlook Express As Your Default E-Mail Program
CHAPTER 18 Sending and Receiving E-mail Messages Setting Microsoft Outlook or Outlook Express as your default e-mail program To synchronize Microsoft Outlook 97/98/2000/XP with a VersaMail e-mail account, you must set Microsoft Outlook as the default e-mail handler. You must check your username and password. Make sure your On your computer, open the Internet Options screen: username and password...
Page 401: Setting Advanced E-Mail Synchronization Options
CHAPTER 18 Sending and Receiving E-mail Messages Setting advanced e-mail synchronization options For each e-mail account you set up on your handheld, you can set options for synchronizing e-mail on your handheld with e-mail on your computer. You can also synchronize e-mail folders on your handheld with folders on your computer.
Page 402 CHAPTER 18 Sending and Receiving E-mail Messages Cont’d. Maximum message size (KB) Enter the maximum message size that can be synchronized from your computer to your handheld—from 1 to 5000KB. The smaller the maximum size, the faster the synchronization, but any messages over that size are cut.
Page 403 CHAPTER 18 Sending and Receiving E-mail Messages Did You Know? You can synchronize your Cont’d. Days To Synchronize Mail Set how many days’ worth of e-mail should be Outbox, Sent, Trash, and synchronized. Select 0 to synchronize all e-mail in the Inbox during the next any other folders you synchronization.
Page 404 CHAPTER 18 Sending and Receiving E-mail Messages [ & ] OPTIONAL You can synchronize e-mail folders. This means that any changes you make to a folder on your handheld—for example, moving or deleting messages—are automatically updated in the mail client on your computer, and vice versa.
Page 405: Account Information Screens
CHAPTER 18 Sending and Receiving E-mail Messages Account information screens Two screens in the VersaMail conduit provide summary information on your accounts: Account Overview The Account Overview screen indicates whether the account is active; whether the account has been synchronized and, if so, the last synchronization date; the mail client for this account;...
Page 406: Versamail Conduit Shortcuts
CHAPTER 18 Sending and Receiving E-mail Messages To view the Handheld Settings Overview screen, under the selected account name, click Handheld Settings. VersaMail conduit shortcuts You can use the icons in the toolbar to perform certain tasks quickly, such as saving account configuration settings.
Page 407: Verifying Handheld Account Settings Before Synchronizing Accounts
CHAPTER 18 Sending and Receiving E-mail Messages Verifying handheld account settings before synchronizing accounts After you set up an e-mail account on your handheld and enter the synchronization options in the conduit, you can use the Handheld Settings screens in the conduit to make sure that the settings for this account are correct on your handheld.
Page 408 CHAPTER 18 Sending and Receiving E-mail Messages If you set up an account Check server settings: on your handheld as synchronize only, you do a. If you plan to send and receive e-mail wirelessly from your handheld, under not need to check the the account name, click Server Settings.
Page 409: Excluding One Or More Accounts During Synchronization
CHAPTER 18 Sending and Receiving E-mail Messages Excluding one or more accounts during synchronization By default, the HotSync Manager is set to synchronize all accounts you configure in the conduit each time you synchronize. You can choose to exclude a specific account from synchronization, or to exclude all e-mail accounts.
Page 410: Using Ssl With The Conduit
CHAPTER 18 Sending and Receiving E-mail Messages Using SSL with the conduit When you set up an e-mail account, you can choose to use a secure connection (Secure Socket Layer, or SSL) for sending and receiving e-mail messages. The VersaMail conduit supports SSL when synchronizing with an e-mail account only if that account uses Outlook, Outlook Express, or Eudora.
Page 411: Setting Preferences For Getting, Sending, And Deleting E-Mail
CHAPTER 18 Sending and Receiving E-mail Messages Setting preferences for getting, sending, and deleting e-mail Because mailboxes on Open the VersaMail Preferences: the server usually have size restrictions, it is a a. In the Inbox or on another folder screen, open the menus good idea to delete messages on the server b.
Page 412 CHAPTER 18 Sending and Receiving E-mail Messages Cont’d. Download Attachments Causes files attached to e-mail to be automatically downloaded to your handheld. Attachments that exceed the maximum message size cannot be downloaded. Receive Format Lets you retrieve messages in HTML or plain text format. If you choose HTML, any messages sent to you in HTML format are displayed with basic HTML formatting intact.
Page 413: Adding Or Updating A Contact Directly From A Message
CHAPTER 18 Sending and Receiving E-mail Messages Adding or updating a contact directly from a message You can add an e-mail address in Contacts directly from the body of a received e-mail message. You can also update an Open the Add Contact dialog box: existing Contacts record with a new e-mail a.
Page 414: Creating And Using Filters
CHAPTER 18 Sending and Receiving E-mail Messages Creating and using filters Filters provide efficient ways to manage e-mail retrieval and storage. When you tap Get Mail or Get & Send, filters determine which e-mail messages are downloaded to your handheld and in which folder the downloaded messages are stored.
Page 415 CHAPTER 18 Sending and Receiving E-mail Messages Did You Know? Filters you create on your Enter the filter information: handheld also apply when you synchronize a. Enter a short description of the e-mail on your handheld filter in the Name field. with e-mail on your computer.
Page 416: Turning Filters On And Off
CHAPTER 18 Sending and Receiving E-mail Messages Turning filters on and off A filter that is turned on applies to all subsequent downloads of e-mail until you deselect it. More than one filter can be in effect at once. Before you download e-mail, be sure to turn on the filters you want and turn off those you don’t want.
Page 417 CHAPTER 18 Sending and Receiving E-mail Messages Turn filters on or off: a. Tap the pick list in the upper-left corner and select one of the following: Connected Applies a filter to messages downloaded to your handheld over a network connection. Synchronize Applies a filter to messages downloaded to your handheld when you synchronize.
Page 418: Editing Or Deleting A Filter
CHAPTER 18 Sending and Receiving E-mail Messages Editing or deleting a filter Edit a filter to change Select the folder to edit or delete: either its name or any of its criteria. a. In the Inbox or on another folder screen, open the menus b.
Page 419: Managing Settings For Incoming And Outgoing Mail
CHAPTER 18 Sending and Receiving E-mail Messages Managing settings for incoming and outgoing mail You can configure advanced mail settings such as server information, incoming and outgoing mail server options, and more, for each e-mail account. Select the account whose settings you want to manage: a.
Page 420 CHAPTER 18 Sending and Receiving E-mail Messages Your username is On the Mail Servers screen, do typically the first part of any of the following: your e-mail address, which appears before the Protocol Tap the Protocol pick @ symbol. list, and then tap POP or IMAP . Did You Know? Username Enter a new username.
Page 421 CHAPTER 18 Sending and Receiving E-mail Messages Manage address and server settings: a. On the Mail Servers screen, tap Details. b. Tap the Options pick list, and then select Address/Servers. c. Do any of the following: Email address Enter the e-mail address of the account you are accessing, such as examplename@yahoo.com.
Page 422 CHAPTER 18 Sending and Receiving E-mail Messages Did You Know? The POP protocol does Manage incoming mail server settings: not support retrieval of unread mail only from the a. On the Mail Servers screen, tap Details. server. If you have a POP e-mail account, the b.
Page 423 CHAPTER 18 Sending and Receiving E-mail Messages Advanced incoming mail Manage advanced incoming mail server settings: options are different depending on the a. On the Mail Servers screen, tap Details. connection type you selected and the server b. Tap the Options pick list, and then select Advanced Incoming. protocol—POP or IMAP .
Page 424 CHAPTER 18 Sending and Receiving E-mail Messages If you are using the Cont’d. Deleted Mail (IMAP only) Stores deleted e-mail in the folder you specify on VersaMail conduit and the server. have an IMAP account, you must configure the Sent Mail (IMAP only) Shows the name of your Sent Mail folder on the outgoing mail settings to server.
Page 425 CHAPTER 18 Sending and Receiving E-mail Messages Cont’d. c. Do any of the following: Display Name Enter the name you want to appear on your outgoing messages, such as “Joe Smith. ” Reply To Address Enter the e-mail address that you want recipients to see and reply to on your e-mail messages, only if it is different from the e-mail address from which you are sending the message.
Page 426 CHAPTER 18 Sending and Receiving E-mail Messages If you need to enter new Manage advanced outgoing mail server (SMTP) settings: authentication information, enter your a. On the Mail Servers screen, tap Details. username, tap the Password box, enter a b. Tap the Options pick list, and then select Advanced Outgoing. password, and then select OK.
Page 427 CHAPTER 18 Sending and Receiving E-mail Messages Cont’d. My server requires authentication (ESMTP) Select this check box if the outgoing server (SMTP) requires ESMTP authentication. Check with your system administrator before selecting this option. If you select this option, username and password fields appear. These fields are already filled in based on the account information you entered previously.
Page 428: Adding Apop To An Account
CHAPTER 18 Sending and Receiving E-mail Messages Adding APOP to an account To encrypt your username and password when they travel over the network, some services require APOP to work properly, while others do not work properly if APOP is used. APOP works only with accounts that use the POP protocol.
Page 429: Setting Advanced Account Preferences
CHAPTER 18 Sending and Receiving E-mail Messages Setting advanced account preferences Any advanced Open the Advanced Preferences screen: preferences you set are account-specific; they a. In the Inbox or on another folder screen, open the menus apply only to the account you are currently in.
Page 430 CHAPTER 18 Sending and Receiving E-mail Messages The default Timeout Cont’d. Auto-Disconnect Automatically disconnects your remote connections after setting is 45 seconds. It each command. Each command you perform initiates a new call to your ISP . can be any number This setting is not recommended if you plan to perform multiple e-mail greater than 0 seconds;...
Page 431: Changing E-Mail Header Details
CHAPTER 18 Sending and Receiving E-mail Messages Changing e-mail header details When viewing a message in any folder, you can change the view of the message header. The e- mail header options are as follows: • Short header: Shows sender’s name or address (From field) and subject line (Subj field). Tap icon to switch to full header •...
Page 432: Backing Up Mail Databases
CHAPTER 18 Sending and Receiving E-mail Messages You can also switch between a short header and a full header for a message you are composing. Short header shows the To and Subject fields only; full header shows the To, cc:, bcc:, and Subject fields.
Page 433 CHAPTER 18 Sending and Receiving E-mail Messages By default, your handheld is set to back up mail databases. In most cases your e-mail is on your server, so you do not need to back up Open the System Preferences screen: your e-mail database from your handheld.
Page 434: Synchronizing Imap Mail Folders Wirelessly
CHAPTER 18 Sending and Receiving E-mail Messages Synchronizing IMAP mail folders wirelessly Did You Know? You can synchronize If you create an IMAP folder in an account on your handheld that matches a folder on the mail folders whose names are server, you can wirelessly synchronize e-mail messages that you move into or out of the IMAP up to 16 characters in folder, or delete in the folder.
Page 435: Turning Imap Folder Synchronization On Or Off
CHAPTER 18 Sending and Receiving E-mail Messages Turning IMAP folder synchronization on or off From within an IMAP e-mail account, tap Get Mail. Select or deselect the Sync IMAP Folders check box, and then select OK. Done Synchronizing handheld/mail server IMAP folders from the Options menu Did You Know? After you select the...
Page 436: Working With Root Folders
CHAPTER 18 Sending and Receiving E-mail Messages Working with root folders For IMAP accounts, if you want to synchronize e-mail messages on your handheld with messages on the mail server folder, you need to enter the root folder for the account on your handheld. Depending on your e-mail provider, the root folder could be a single folder, or it could be a subfolder of the Inbox.
Page 437: Related Topics
Getting Using the Graffiti 2 command stroke in e-mail messages tips, software, accessories, Around and more, visit www.palmOne.com/ Entering Info Cutting, copying, and pasting text from an e-mail message myzire72. Synchronizing Downloading e-mail messages from your computer to your handheld...
Page 438: Chapter 19: Sending And Receiving Text And Multimedia Messages
CHAPTER 19 Sending and Receiving Text and Multimedia Messages In this chapter If you need to get a short message to a friend or coworker fast, send a text Creating and sending message from your handheld via your messages mobile phone (GSM phone required; Viewing a text message sold separately) to their mobile phone.
Page 439: Creating And Sending Messages
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Creating and sending messages Messages has many of the features that a full e-mail application has, such as text message and [ ! ] Before You Begin multimedia message creation. You can quickly create a message by entering text, common You must set up a phone phrases, emoticons, and images.
Page 440 CHAPTER 19 Sending and Receiving Text and Multimedia Messages Do you still need to add Enter the recipient’s address something to a message? using one of the following Save the message in your methods: drafts folder and finish it later. Open the menus, Saved number list Select To select Message, and then and select the recipient’s number...
Page 441: Creating And Sending A Multimedia Message
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Creating and sending a multimedia message Key Term MMS Acronym for Go to the Home screen and select Messages Multimedia Messaging Service. An application for sending short Open a new multimedia multimedia messages message: between mobile phones...
Page 442 CHAPTER 19 Sending and Receiving Text and Multimedia Messages Did You Know? You can send your Enter the recipient’s address multimedia message to using one of the following an e-mail address. The methods: e-mail message appears as a text message with Saved number list Select To multimedia attachments.
Page 443 CHAPTER 19 Sending and Receiving Text and Multimedia Messages Did you create a great [ & ] OPTIONAL Use a template message that you would that came with your handheld or like to use again? Save a template that you created: the message as a template.
Page 444 CHAPTER 19 Sending and Receiving Text and Multimedia Messages You can also use the [ & ] OPTIONAL Create an pencil tool to draw on a image: photo you attach. Send Pencil your own graffiti art! Did Line width a. Select New Slide. you get a little too Color wheel creative? Erase your...
Page 445 All your special moments Photos Select the photo you can be shared quickly want from palmOne™ Media. with others. Camera Take the photo you want using the built-in camera. c. Select Done.
Page 446 CHAPTER 19 Sending and Receiving Text and Multimedia Messages Do you still need to add [ & ] OPTIONAL Add text to something to a message? your message: Save the message in your drafts folder and finish it a. Select Add a caption. later.
Page 447: Requesting A Receipt For Sent Text Messages
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Requesting a receipt for sent text messages Did You Know? Wondering if your text Go to the Home screen and select Messages message was received? Requesting a receipt assures you that your Open the Advanced Settings dialog box: message got through.
Page 448: Setting Delivery Options For A Multimedia Messages
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Setting delivery options for a multimedia messages Want to send out a Go to the Home screen and select Messages message for a future special occasion? You can set the Earliest Delivery Create a multimedia message.
Page 449 CHAPTER 19 Sending and Receiving Text and Multimedia Messages Set the delivery options: Priority Set the message flag to Low, Medium, or High. Delivery Report Choose whether you want a delivery report sent back to you. Earliest Delivery: Choose whether you want the message sent immediately or at a later date.
Page 450: Adding A Signature To A Message
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Adding a signature to a message You want people to know Go to the Home screen and select Messages who sent the message, but you don’t want to write a signature for each message.
Page 451: Viewing A Text Message
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Viewing a text message Did You Know? Depending on your Go to the Home screen and select Messages service provider, your mobile phone may receive and send multimedia messages Select Get to retrieve text messages from your mobile phone. and text messages.
Page 452: Responding To A Text Message
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Responding to a text message You can respond to messages by replying, forwarding, or saving the message. Replying to a text message Even though you can receive only text messages, you can Go to the Home screen and select Messages convert your reply into a...
Page 453 CHAPTER 19 Sending and Receiving Text and Multimedia Messages Simply select Reply at the Select a reply option: bottom of the screen if you want to reply with the a. Select From. same type of message— for example, if you are replying to a text message with a text message.
Page 454: Forwarding A Message
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Forwarding a message Even though you can Go to the Home screen and select Messages receive only text messages, you can convert your forwarded Select Get to retrieve messages from your mobile phone. message into a multimedia message.
Page 455 CHAPTER 19 Sending and Receiving Text and Multimedia Messages Enter the recipient’s address using one of the following methods: Saved number list Select To and select the recipient’s number if it appears on the list. Lookup If the number does not appear on the list, select Lookup mobile number and select the name, number, or e-mail address from the screen.
Page 456: Saving A Phone Number To Contacts
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Saving a phone number to Contacts Go to the Home screen and select Messages Select Get to retrieve messages from your mobile phone. Select the message to open it. Open the Add Contact dialog box: a.
Page 457 CHAPTER 19 Sending and Receiving Text and Multimedia Messages Create the new contact: a. Enter the contact information. b. Select one of the options Add Adds the contact to your Contact list and the number appears in your mobile number list. Save &...
Page 458: Setting Options For Text And Multimedia Messages
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Setting options for text and multimedia messages You can set how you want your messages displayed and how you want messages deleted. Changing the List view and display Go to the Home screen and select Messages Open the Preferences dialog box: a.
Page 459 CHAPTER 19 Sending and Receiving Text and Multimedia Messages Set your list view preferences: Sort by Select how you want your messages sorted. Choices are message type; alphabetical using To/From; alphabetical by message; by date; by size; or is it read or unread.
Page 460: Setting How Messages Are Deleted
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Setting how messages are deleted Go to the Home screen and select Messages Open the Preferences dialog box: a. Open the menus a. Select Options, and then select Preferences. Set your delete preferences by tapping the check box: Confirm Deleted Message Choose whether a confirmation message appears each time you delete a message or you select the Empty Trash option from the Message menu.
Page 461: Setting How Your Receive Text Messages
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Setting how your receive text messages Go to the Home screen and select Messages Open the Advanced Settings dialog box: a. Open the menus b. Select Options, and then select Advanced Settings. Zire™...
Page 462 CHAPTER 19 Sending and Receiving Text and Multimedia Messages Set how you receive text messages: a. Tap Text (SMS). b. Set the following options: Leave Messages on SIM Normally messages are deleted from your mobile phone’s memory module (SIM) after you download them to your handheld.
Page 463: Changing Your Service Account Settings
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Changing your service account settings [ ! ] Before You Begin Under normal circumstances, you Go to the Home screen and select Messages should not change these settings. Incorrect values can cause the Messages Open the Advanced Settings dialog box: application to stop working with your mobile...
Page 464: Related Topics
Organizing messages by arranging them into categories and sorting them Privacy Keeping messages private by turning on security options Support Sharing • Exchanging messages with other palmOne™ handheld users by beaming If you’re having problems them with Messages or with anything else on your ®...
Page 465: Chapter 20: Browsing The Web
Changing how you view a page handheld to make an Internet Bookmarking your favorite connection through your mobile pages phone, and palmOne™ Web Pro opens Disconnecting from and the entire web to you. connecting to the Internet Downloading files and pages Communicating with other...
Page 466: Accessing A Web Page
You can open web pages, navigate the pages, and do the things you can with a desktop browser. [ ! ] Before You Begin ® Install the palmOne Pro software. Insert the Accessing a web page using the action bar CD and follow the onscreen instructions for installing extra software.
Page 467: Accessing A Web Page Using The Address Field
CHAPTER 20 Browsing the Web Accessing a web page using the address field You can also hide the Go to the Home screen and select Web Pro address field to show more of the web page. Open the menus, select Go to the web page you want to Options, and then select view:...
Page 468: Using A Password To Access A Web Page
CHAPTER 20 Browsing the Web Using a password to access a web page Some web sites require you to use a password to gain access to information. Did You Know? When you enter the Go to the Home screen and select Web Pro password, each letter appears as you are typing it, but as soon as you...
Page 469: Finding Information On A Web Page
CHAPTER 20 Browsing the Web Finding information on a web page Did You Know? Find locates any text, Go to the Home screen and select Web Pro whether it is letters or numbers. Find is not case-sensitive. Open the Find field: a.
Page 470: Quickly Jumping To A Page
CHAPTER 20 Browsing the Web Quickly jumping to a page The action bar icons allow you to quickly move from page to page. Following a link Many web pages contain underlined links, which are text or pictures that, when clicked, take you to another web page or to another part of the same page.
Page 471: Changing How You View A Page
CHAPTER 20 Browsing the Web Changing how you view a page You can change how you view web pages by selecting different display views and dragging the screen to view different parts. You can change your font Go to the Home screen and select Web Pro size for easier viewing.
Page 472 CHAPTER 20 Browsing the Web Select from one of the following views: Handheld View Displays a modified version of the web page so that it is optimized for handheld viewing. Normal View Displays the web page as it would appear in a desktop computer web browser.
Page 473 CHAPTER 20 Browsing the Web [ & ] OPTIONAL If the web page is larger than your screen, you can tap and drag the stylus to move the web page in any direction to view different parts of the web page. This feature is disabled when you turn on Writing Area Preferences and use the full...
Page 474: Bookmarking Your Favorite Pages
CHAPTER 20 Browsing the Web Bookmarking your favorite pages Bookmarking your favorite web pages allows you to quickly return to those pages. Key Term Bookmark A pointer to a web page. The actual Adding a bookmark page is not stored, only the URL.
Page 475: Viewing A Bookmarked Page
CHAPTER 20 Browsing the Web Viewing a bookmarked page You can also view your Go to the Home screen and select Web Pro list of bookmarks by selecting View Bookmarks from the Page Tap the Bookmark icon menu. View the page: a.
Page 476: Editing Information About A Bookmark
CHAPTER 20 Browsing the Web Editing information about a bookmark You can clean up your Go to the Home screen and select Web Pro bookmark list by deleting old bookmarks you no longer use. Select the Tap the Bookmark icon bookmark, select Edit, and then select Delete.
Page 477: Disconnecting From And Connecting To The Internet
CHAPTER 20 Browsing the Web Disconnecting from and connecting to the Internet While you’re working with stored information in Web Pro, such as saved pages, stored versions of pages, and so forth, you can disconnect from the Internet to reduce usage charges. You can connect to the Internet again when you need access.
Page 478: Connecting To The Internet
CHAPTER 20 Browsing the Web Connecting to the Internet If the connection is not Go to the Home screen and select Web Pro established, do one of the following: Tap Cancel to stop the Connect to the Internet: connection process. Tap Change Network to a.
Page 479: Downloading Files And Pages
CHAPTER 20 Browsing the Web Downloading files and pages You can download files or save files for viewing when you are not connected to the Internet. Did You Know? You can download any Downloading a file type of file to an expansion card, Web Pro can download a file as long as your handheld has an application that can open the file in regardless of whether an...
Page 480: Saving A Web Page
CHAPTER 20 Browsing the Web Saving a web page If you want to save a web page (such as a travel itinerary or Internet order receipt) indefinitely, you can create a saved page. The copy is stored on the handheld until you delete it. Did You Know? Web Pro also functions as Go to the Home...
Page 481: Viewing A Saved Page
CHAPTER 20 Browsing the Web Viewing a saved page Did You Know? When you view your Go to the Home screen and select Web Pro saved pages, remember that you are viewing a copy of the actual page. Open the Save Pages dialog box: You do not have to be online to view a saved a.
Page 482: Viewing A Saved File On An Expansion Card
CHAPTER 20 Browsing the Web Viewing a saved file on an expansion card You can use Web Pro to view web pages or image files that are on an expansion card. The types of file that can be viewed include HTML, HTM, GIF , and JPG. You have an HTML file on Go to the Home screen and select Web Pro...
Page 483: Communicating With Other Users
CHAPTER 20 Browsing the Web Communicating with other users You can communicate with others via e-mail or beaming. Sending e-mail using VersaMail Some web pages include “mailto” links that allow you to easily contact someone for further information or to be added to their contact list. [ ! ] Before You Begin Install the VersaMail™...
Page 484: Sending A Web Address Via Versamail
CHAPTER 20 Browsing the Web Sending a web address via VersaMail When you find a website that you want to share with others, you can send the web address in an e-mail to your friends. You can also beam a web address to another Web Pro user.
Page 485: Sending E-Mail Via An Internet E-Mail Account
CHAPTER 20 Browsing the Web Sending e-mail via an Internet e-mail account You can use your Internet e-mail account to send an e-mail message and attachments. Do you have a photo Go to the Home screen and select Web Pro album on the Internet? You can upload your photos by entering your...
Page 486: Returning To A Web Page You Recently Visited
CHAPTER 20 Browsing the Web Returning to a web page you recently visited Using the Back and Forward icons to browse through the pages you recently visited, one page at a Key Term time, can be tedious. Instead, open the History list to go to a page you recently visited. The History Cache A temporary list contains a record of the last 50 web pages you visited and is saved even when you exit storage of the most...
Page 487 CHAPTER 20 Browsing the Web You can also access the Go to the web page you recently cached web pages by visited: using the Back and Forward icons. a. If you selected a page next to the Cached icon , select Go and go to step 4.
Page 488: Changing Your Home And Start Pages
CHAPTER 20 Browsing the Web Changing your Home and Start pages You can change the page that your Home Page icon goes to or change the page that Web Pro starts with when it is first opened. Changing your Home page You can choose a Home page from any web address.
Page 489 CHAPTER 20 Browsing the Web Tap the Home Page box. Enter the URL you want as your Home page by performing one of the following: • To make the page currently displayed your Home page, tap Current URL. • To select one of the last five home pages you used as your Home page, tap the Previously Viewed pick list and select a URL.
Page 490: Changing Your Start Page
CHAPTER 20 Browsing the Web Changing your start page You can select the start page you want your handheld to open to when you first open Web Pro. Go to the Home screen and select Web Pro Open the Default Preferences dialog box: a.
Page 491 CHAPTER 20 Browsing the Web Select OK. Done Zire™ 72 Handheld...
Page 492: Setting Advanced Browser Options
CHAPTER 20 Browsing the Web Setting advanced browser options You can change options on your handheld to improve the speed, ease of use, and security of your browsing experience. Changing how images are downloaded Images in web pages can be very large. If you are accessing the Internet by using a proxy server, [ ! ] Before You Begin you may be able to set options to make web pages download faster by reducing image quality or...
Page 493 CHAPTER 20 Browsing the Web Tap the Graphics pick list and select the quality you want for downloaded images: No Images All web pages are downloaded without images. If, however, an image is already in the Web Pro cache, it appears on the page. Low Quality Images are compressed and have a very low resolution.
Page 494: Setting Whether To Automatically Complete Web Addresses And Form Fields
CHAPTER 20 Browsing the Web Setting whether to automatically complete web addresses and form fields Your handheld can store information, such as web addresses and form fields. If autofill is enabled, when you enter the first few letters of a URL you’ve entered before in the URL Entry field, your Filling out an order form handheld completes the URL for you.
Page 495: Changing Link Colors
CHAPTER 20 Browsing the Web Changing link colors You can change the colors that are used to display visited and unvisited links on the web pages you view. Changing link colors affects only sites that use default link colors. Go to the Home screen and select Web Pro Open the Display Options dialog box: a.
Page 496: Allowing Web Sites To Remember Personal Information
CHAPTER 20 Browsing the Web Allowing web sites to remember personal information By default, your handheld saves the cookies it receives. If you want more privacy, you can tell your Key Term handheld not to accept cookies. Cookie Some web sites store information in a small text file, called a cookie, that is saved on...
Page 497: Setting Preferences For Storing Web Pages
CHAPTER 20 Browsing the Web Setting preferences for storing web pages Your handheld stores web pages automatically in cache. Key Term Cache The cache in your handheld is a block of memory that stores web Go to the Home screen and select Web Pro pages so you can view them again without accessing the Internet.
Page 498 CHAPTER 20 Browsing the Web Change the size and content of the cache by using the following options: Clear Cache Tap to clear the cache immediately. Clear cache on exit Select the check box to clear the cache each time you exit Web Pro. Deselect the check box to keep the cache from session to session.
Page 499: Setting Preferences For Connecting To The Internet
CHAPTER 20 Browsing the Web Setting preferences for connecting to the Internet [ ! ] Before You Begin By default, these options Go to the Home screen and select Web Pro are disabled. If you have a faster or more permanent connection to the Internet, such as a Open the General Preferences dialog box:...
Page 500 CHAPTER 20 Browsing the Web Set any of the following Internet connection preference options: Offer old content if available Old pages from cache are displayed instead of new versions being retrieved from the Internet, even if the old pages are outdated.
Page 501: Setting Preferences For Using A Proxy Server
CHAPTER 20 Browsing the Web Setting preferences for using a proxy server Your handheld comes with the proxy server turned on. You can turn the proxy server off, or Key Term configure some other proxy server. Proxy server A server that provides access to files from other servers by retrieving them either...
Page 502 Select or deselect the Use proxy server check box to use or not use a proxy server. b. If you want to use a proxy server other than the default palmOne-hosted proxy server, tap the Use proxy server box and enter the appropriate server address and port number.
Page 503: Related Topics
Around and more, visit • Using menus www.palmOne.com/ myzire72. Sharing • Exchanging web pages with other palmOne™ handheld users by beaming them ® Support • Sending web pages to other Bluetooth devices by using Bluetooth technology on your handheld If you’re having problems...
Page 504: Chapter 21: Dialing Phone Numbers From Y Our Handheld
CHAPTER 21 Dialing Phone Numbers from Your Handheld In this chapter You have been using Quick Connect in Contacts to set up client meetings and Dialing a number you now you are feeling hungry. You Using speed dial can quickly dial the local pizza parlor, even if their number is not in your Contacts list.
Page 505: Dialing A Number
CHAPTER 21 Dialing Phone Numbers from Your Handheld Dialing a number Tapping in a number on your handheld is sometimes easier than using your mobile phone. [ ! ] Before You Begin Before you can dial a Entering a number number, you must set up a phone connection on your handheld.
Page 506: Redialing The Most Recently Used Number
CHAPTER 21 Dialing Phone Numbers from Your Handheld Redialing the most recently used number Go to the Home screen and select Dialer Dial the most recently used number: a. Tap Dial to display the most recently used number. The most recently dialed displays Tap Dial b.
Page 507: Dialing A Number From The Call History List
CHAPTER 21 Dialing Phone Numbers from Your Handheld Dialing a number from the Call History List Did You Know? Palm Dialer keeps a list of Go to the Home screen and select Dialer 11 of the most recently dialed numbers. Dial the number from the list: Did You Know? If the number is a speed...
Page 508: Using Speed Dial
CHAPTER 21 Dialing Phone Numbers from Your Handheld Using speed dial Speed Dial allows you to store ten of your most commonly used numbers and dial one with a single tap. Adding a speed dial entry Go to the Home screen and select Dialer Add a speed dial entry: a.
Page 509: Dialing A Number Using Speed Dial
CHAPTER 21 Dialing Phone Numbers from Your Handheld Dialing a number using speed dial Go to the Home screen and select Dialer Dial the number: a. Tap Speed. b. Tap one of the named speed- dial buttons. Done Zire™ 72 Handheld...
Page 510: Editing A Speed-Dial Entry
CHAPTER 21 Dialing Phone Numbers from Your Handheld Editing a speed-dial entry You can go directly to the Go to the Home screen and select Dialer (ICON). Edit Entry dialog box by tapping and holding a speed-dial button. Edit an entry: a.
Page 511: Related Topics
Make your handheld uniquely yours. For great Moving Opening applications tips, software, accessories, Around and more, visit www.palmOne.com/ Connecting Connecting your handheld to a mobile phone. myzire72. Contacts Using Quick Connect and Tap-to-Connect in Contacts to dial phone numbers. Support If you’re having problems...
Page 512: Chapter 22: Sharing Information
CHAPTER 22 Sharing Information In this chapter You have to get this memo to your boss—now. Or the photo of the Using the Send command grandkids in their Halloween costumes Beaming to your mom. After you’ve used your handheld to create or capture that Other ways of sharing information important business and personal...
Page 513: Using The Send Command
For • As an attachment to an e-mail message example, you can send photos from the palmOne • As part of a text or multimedia message Media desktop application. See the You can send information from within an application, such as a photo or video, a contact, or an appointment, to other Palm OS®...
Page 514 CHAPTER 22 Sharing Information Did You Know? In most applications, the Select the information you want to send: leftmost menu is named Record. a. Open an application. b. Select the entry you want. Select a sending method: a. Open the menus b.
Page 515: Sending A Category
CHAPTER 22 Sharing Information Sending a category Create a category of Select the category you want to send: Calendar events such as your kid’s soccer a. Open an application. schedule, and then send the entire category to b. From the list view, tap the pick list in the upper-right corner and select the your spouse’s handheld.
Page 516: Sending An Application
CHAPTER 22 Sharing Information Sending an application Tap the Send From pick Select the application you want list to beam an to send: application from an expansion card inserted a. Go to the Home screen. into the expansion slot. b. Open the menus c.
Page 517: Using The Send Command With The Versamail™ Application
CHAPTER 22 Sharing Information Using the Send command with the VersaMail™ application You can send information as an attachment to an e-mail message using the Send command. Follow the procedures for sending information, a category, or an application. Select VersaMail™ in the Send With dialog box.
Page 518: Beaming
CHAPTER 22 Sharing Information Beaming Using the IR port on your handheld, you can beam information from within an application, such as ® a photo or video, a contact, an appointment, or a task, to other Palm OS handheld users. You can For best results when also beam a category of information, such as a photo album—or even an entire application.
Page 519 CHAPTER 22 Sharing Information The leftmost menu is Beam the information: most applications is named Record. a. Open the menus b. Select the Beam menu item on the leftmost menu. In Contacts, you can create a contact with your c. When the Beam dialog box appears, point your handheld’s IR port directly at the IR port of the other handheld.
Page 520: Beaming A Category
CHAPTER 22 Sharing Information Beaming a category Create a category of Select the category you want to beam: Calendar events such as your kid’s soccer a. Open an application. schedule, and then beam the entire category to b. From the list view, tap the pick list in the upper-right corner and select the your spouse’s handheld.
Page 521: Beaming An Application
CHAPTER 22 Sharing Information Beaming an application Tap the Beam From pick Select the application you want list to beam an to beam: application from an expansion card inserted a. Go to the Home screen. into the expansion slot. b. Open the menus c.
Page 522 CHAPTER 22 Sharing Information Beam the application: a. Tap Beam. b. When the Beam dialog box appears, point your handheld’s IR port directly at the IR port of the other handheld. IR port Wait for the Beam dialog box to indicate that beaming is complete. Done Zire™...
Page 523: Other Ways Of Sharing Information
CHAPTER 22 Sharing Information Other ways of sharing information Here are some other ways of sharing information: • Copy information or an application onto an expansion card inserted into the expansion slot, and ® view the information by inserting the card into the slot on another Palm OS handheld.
Page 524: Related Topics
Sharing information by synchronizing your handheld with your computer tips, software, accessories, and more, visit Expansion Sharing information by saving it to an expansion card that can be viewed www.palmOne.com/ from another handheld myzire72. Connecting Setting up a connection with a phone to share information wirelessly...
Page 525: Chapter 23: Keeping Your Information Private
CHAPTER 23 Keeping Your Information Private In this chapter You probably wouldn’t leave your door unlocked at night, so why should it be Choosing a security level any different with your handheld? Marking information as When you think about the amount of private personal and private information Setting the level of privacy...
Page 526: Choosing A Security Level
CHAPTER 23 Keeping Your Information Private Choosing a security level There are a variety of security levels available for your handheld. Choose the level that provides the best mix of security and convenience. Activating no security features All entries are accessible to anyone who has your handheld. This includes entries that are marked private, but are not masked or hidden.
Page 527: Marking Information As Private
CHAPTER 23 Keeping Your Information Private Marking information as private Marking an entry as private is the first step in protecting your info. Open an application. Create a new entry, or select the entry that you want to make private. Mark it as private: a.
Page 528: Setting The Level Of Privacy
CHAPTER 23 Keeping Your Information Private Setting the level of privacy Add further protection to your private entries by setting the privacy level (hidden/masked). Hiding or masking private entries Open Security: a. Go to the Home screen. b. Select Prefs c.
Page 529: Viewing An Entry That Is Masked
CHAPTER 23 Keeping Your Information Private Cont’d. Masked entry Done Viewing an entry that is masked To open a masked entry, select the entry. If you have a password, enter it in the Show Private Records dialog box, and then select OK. When you close a masked entry, it remains masked. Using a password Further protect your hidden or masked entries by creating a password, which is needed to display the contents of hidden/masked entries.
Page 530: Creating A Password
CHAPTER 23 Keeping Your Information Private Creating a password The best passwords and Open Security: Quick Unlock combinations consist of a Password box a. Go to the Home screen. mix of letters, characters, and numbers. Longer b. Select Prefs passwords are better than short ones.
Page 531: Changing A Password
CHAPTER 23 Keeping Your Information Private Confirm the password and enter a hint: a. Enter the password again, and then select OK. b. Enter a hint to help you remember the password if you forget it, and then select Done. Select Done.
Page 532 CHAPTER 23 Keeping Your Information Private Enter your current password: a. Tap the Password box. b. Enter the current password, and then select OK. Change your password: a. Select OK. b. Enter a new password, and then select OK. Confirm the password and enter a hint: a.
Page 533: Deleting A Password
CHAPTER 23 Keeping Your Information Private Select Done. Done Deleting a password You can delete your password at any time. You must enter the current password before you can delete it. Enter your password: a. Tap the Password box. b. Enter the current password, and then select OK.
Page 534: Deleting A Forgotten Password
CHAPTER 23 Keeping Your Information Private Deleting a forgotten password If you forget your password, your handheld displays the password hint (if you entered one) to help you remember the password. If you still can’t remember the password, you can delete it from your handheld.
Page 535: Locking Your Handheld
CHAPTER 23 Keeping Your Information Private Delete the forgotten password: a. Tap Lost Password. b. Select Delete Password. Synchronize your handheld with your computer to restore any private entries that were deleted. [ & ] OPTIONAL Create a new password. Done Locking your handheld [ ! ]...
Page 536: Locking Your Handheld Automatically
CHAPTER 23 Keeping Your Information Private Locking your handheld automatically Open Security: a. Go to the Home screen. b. Select Prefs Auto Lock box c. Select Security. Open the Lock Handheld dialog box: a. Tap the Auto Lock box. b. If necessary, enter your password, and then select OK. Continued Zire™...
Page 537 CHAPTER 23 Keeping Your Information Private Select one of these lock options: The number of password Never Always leave your attempts must be handheld unlocked. between 5 and 99. When power is off Automatically lock your handheld whenever you turn it off.
Page 538: Locking Your Handheld Manually
CHAPTER 23 Keeping Your Information Private Locking your handheld manually Open Security: a. Go to the Home screen. b. Select Prefs c. Select Security. Lock Select Lock. Select Lock Device. Done Zire™ 72 Handheld...
Page 539: Using Quick Unlock
CHAPTER 23 Keeping Your Information Private Using Quick Unlock You can unlock your handheld by creating a special combination sequence with the navigator— [ ! ] Before You Begin similar to the combination you use to open a padlock. Use this sequence in place of your To use Quick Unlock, you password to quickly unlock your handheld.
Page 540 CHAPTER 23 Keeping Your Information Private Create a Quick Unlock combination sequence: a. Use the navigator or tap the onscreen navigator to create a combination. For example, you might choose Left-Right-Left as a combination. b. Select OK. Select Done. Done When your handheld is locked, you can now unlock it by using the Quick Unlock combination, or by entering your password.
Page 541: Deleting Your Quick Unlock Combination
CHAPTER 23 Keeping Your Information Private Deleting your Quick Unlock combination Open Security: a. Go to the Home screen. Quick Unlock box b. Select Prefs c. Select Security. Open the Quick Unlock dialog box: a. Tap the Quick Unlock box. b.
Page 542: Encrypting Your Information
The more information you select for encryption, the longer your handheld takes to scramble (and handheld. unscramble) the information. Also, applications that use large files, such as palmOne Media, take a long time to encrypt. In these cases, consider the trade-off between security and convenience.
Page 543 CHAPTER 23 Keeping Your Information Private Open the Encrypt Data dialog box: a. Tap Options. b. Tap the Encrypt data when locked check box. c. Tap Choose Applications. Select the applications you want to encrypt, and then select OK. Continued Zire™...
Page 544: Limiting The Number Of Password Attempts
CHAPTER 23 Keeping Your Information Private [ & ] OPTIONAL To encrypt only the private entries in the applications you selected, tap the Encrypt private records only check box. Select OK, and then select Done. Done Limiting the number of password attempts Synchronize your You can set the number of incorrect password attempts that are allowed before selected handheld with your...
Page 545 CHAPTER 23 Keeping Your Information Private Open Security: a. Go to the Home screen. b. Select Prefs c. Select Security. Options Set the number of password attempts: a. Tap Options. b. If necessary, enter your password, and then select OK. c.
Page 546 CHAPTER 23 Keeping Your Information Private Select the information that is deleted after the set number of failed attempts: a. Tap the Delete pick list and select one of these options: No Data No information is deleted after the set number of failed attempts.
Page 547: Related Topics
Community Click a link below to learn about these related topics: To explore the world of your handheld, go to Moving around • Opening applications www.palmOne.com/ myzire72. • Using menus Synchronizing Creating a backup of your information Support If you’re having problems...
Page 548: Chapter 24: Using Categories To Organize Information
CHAPTER 24 Using Categories to Organize Information In this chapter If you’re like most people, you use your handheld to manage your work life and Adding a category your personal life. Yet these two areas Renaming a category contain so many details: your children’s after-school activities, your conference Deleting a category schedule, your shopping list for the...
Page 549: Adding A Category
You can add categories in many applications: Contacts, Expense, Memos, Note Pad, Tasks, and Did You Know? palmOne™ Media. (In palmOne Media, categories are called albums.) Place individual entries into You can have up to these categories to easily get to a group of related items.
Page 550: Renaming A Category
CHAPTER 24 Using Categories to Organize Information Renaming a category If you want to combine • To rename a category within an application, open that application. items in different categories, rename one • To rename a category for applications, go to the Home screen category to the other category name.
Page 551: Deleting A Category
CHAPTER 24 Using Categories to Organize Information Deleting a category If you delete a category, the items in that category will move to the Unfiled category. In Expense, you can • To delete a category within an application, open that application. delete a category, including its contents, •...
Page 552: Placing Information Into A Category
CHAPTER 24 Using Categories to Organize Information Placing information into a category You can place individual entries into categories within an application. For example, you may want to place some of your contacts into a category called Medical. You can also enter new information into a You may also find it convenient to view applications in groups.
Page 553 CHAPTER 24 Using Categories to Organize Information To place an entry into a Place the entry into a category: different category, simply select a different category a. Select a category from the Category pick list. from the Category pick Category list.
Page 554: Placing An Application Into A Category
CHAPTER 24 Using Categories to Organize Information Placing an application into a category Go to the Home screen Open the Category dialog box: a. Open the menus b. Select Category on the App menu. Place the application into a category: a.
Page 555: Viewing Information By Category
CHAPTER 24 Using Categories to Organize Information Viewing information by category In the Home screen, scroll • To view entries by category, open an application that contains categories. through the categories by repeatedly tapping the • To view applications by category, go to the Home screen Home screen icon, or pressing Right or Left on the navigator.
Page 556: Related Topics
Community Click a link below to learn about these related topics: To explore the world of your handheld, go to Moving around • Opening applications www.palmOne.com/ myzire72. • Using menus Calendar Color-coding your events in Calendar Support If you’re having problems...
Page 557: Chapter 25: Installing And Removing Applications
CHAPTER 25 Installing and Removing Applications In this chapter Did you ever think you could use your handheld to manage your weight loss Checking space and version program? How about using it to track numbers the details of your round of golf? Installing the additional software from the CD There are thousands of applications...
Page 558: Checking Space And Version Numbers
CHAPTER 25 Installing and Removing Applications Checking space and version numbers Before you install a file or an application, it’s important to make sure you have enough space for it. You may also want to check the version number of applications that are already on your handheld or expansion card, in case you’re interested in upgrading them.
Page 559 CHAPTER 25 Installing and Removing Applications Cont’d. b. Tap one of the following options, and then select Done: Version Displays the version numbers of all of your applications. Size Shows how much space each application occupies. The bar at the top shows the total space currently in use on your handheld or expansion card.
Page 560: Installing The Additional Software From The Cd
CHAPTER 25 Installing and Removing Applications Installing the additional software from the CD Your handheld comes with many applications that are already installed and ready to use. The CD that came with your handheld includes lots of other applications to make your handheld even more useful and more fun.
Page 561 CHAPTER 25 Installing and Removing Applications MAC ONLY Insert the CD into your computer. Double-click the Essential Software folder. Install the applications you want to install. Synchronize your handheld with your computer. Done Zire™ 72 Handheld...
Page 562: Installing Other Applications And Files
For Most handheld application example, you can view photos only if you have an application such as palmOne™ Media on your files have the extension handheld.
Page 563: Using The Palm Quick Install Icon
CHAPTER 25 Installing and Removing Applications Using the Palm Quick Install icon WINDOWS ONLY You can also install files Copy or download the application(s) or file(s) you want to install onto your on your handheld by computer. right-clicking them on your computer.
Page 564: Using The Palm Quick Install Window
CHAPTER 25 Installing and Removing Applications Using the Palm Quick Install window WINDOWS ONLY To install a folder on your Copy or download the file(s) you want to install onto your computer. handheld, open the File menu in Palm Quick Install and select Add Folder.
Page 565: Installing Applications And Files On A Mac Computer
CHAPTER 25 Installing and Removing Applications Installing applications and files on a Mac computer You can install applications and files on a Mac computer by dragging and dropping onto the Send ® To Handheld icon, or by using the commands in the HotSync menu.
Page 566: Using Commands In The Hotsync Menu
CHAPTER 25 Installing and Removing Applications Using commands in the HotSync menu MAC ONLY To move applications Copy or download the application you want to install onto your computer. between your handheld and the expansion card, click Change Destination. Use the arrows to move Select the files to install on your the files, and then click handheld:...
Page 567 CHAPTER 25 Installing and Removing Applications Install the files on your handheld: a. Click Add File. b. Close the Install Handheld Files window. c. Synchronize your handheld with your computer. Done Zire™ 72 Handheld...
Page 568: Removing An Application From Your Handheld
CHAPTER 25 Installing and Removing Applications Removing an application from your handheld If you run out of memory or decide that you no longer want some applications you installed, you can remove them from your handheld or from an expansion card. NOTE You can only remove add-on applications, patches, and extensions that you install.
Page 569: Removing Palm Desktop Software From Your Computer
CHAPTER 25 Installing and Removing Applications Removing Palm Desktop software from your computer If you no longer want to use Palm Desktop software, you can remove it from your computer. This process removes only the application files. The data in your Users folder remains untouched. [ ! ] IMPORTANT If you remove Palm Desktop software, you also remove the synchronization...
Page 570 CHAPTER 25 Installing and Removing Applications Remove Palm Desktop software: Change or Remove Programs a. Click Change or Remove Programs b. Select Palm Desktop software, and then click Remove. c. Click Yes in the Confirm File Deletion box. d. Click OK, and then click Close. Done MAC ONLY Insert the CD that came with your handheld into your computer.
Page 571 CHAPTER 25 Installing and Removing Applications Select the software you want to remove, and then click Uninstall. Select the folder that contains your Palm Desktop software files. Click Remove, and then restart your computer. Done Zire™ 72 Handheld...
Page 572: Related Topics
Click a link below to learn about these related topics: To explore the world of your handheld, go to Setting up Switching between Palm Desktop software and Microsoft Outlook www.palmOne.com/ myzire72. Moving around • Opening applications • Using menus Support If you’re having problems...
Page 573: Chapter 26: Managing Clock Settings
CHAPTER 26 Managing Clock Settings In this chapter Forget your watch? Or just forget to reset it when you landed in Toronto? Checking the current date Neither matters, as long as you have and time your handheld. Not only can you rely Setting the primary location on it for the correct time, you can even Choosing secondary...
Page 574: Checking The Current Date And Time
CHAPTER 26 Managing Clock Settings Checking the current date and time There are several ways to easily check the date and time: • When your handheld is on: • Tap the Home icon , and then select the World Clock icon •...
Page 575: Setting The Primary Location
CHAPTER 26 Managing Clock Settings Setting the primary location In World Clock, you can set the location, date, and time for a primary location. The settings for this Key Term primary location are used by all of the applications on your handheld. Primary location Typically a city in the time zone in which you live.
Page 576: Setting The Date And Time For The Primary Location
CHAPTER 26 Managing Clock Settings Setting the date and time for the primary location You can set the date and time in Preferences, as you did during the initial setup of your handheld, Did You Know? or in World Clock. When you change the date and time in one application, it is automatically When the Daylight changed in the other.
Page 577 CHAPTER 26 Managing Clock Settings Set the time: a. Tap the Set Time box. b. Tap the hour and minute Hour boxes, and then tap the arrows to change them. Minute c. Tap AM or PM, and then select OK. Select Done.
Page 578: Choosing Secondary Locations For Other Time Zones
CHAPTER 26 Managing Clock Settings Choosing secondary locations for other time zones Set World Clock to display the date and time for two other locations. If you have friends, family, or colleagues in another time zone, select Go to the Home screen and select World Clock a city in their zone as your secondary location.
Page 579: Modifying The Locations List
CHAPTER 26 Managing Clock Settings Modifying the locations list You can edit the locations list so that the locations you use most often are easy to find. If you know what you’re looking for in a long pick Adding new locations list, use Graffiti®...
Page 580 CHAPTER 26 Managing Clock Settings [ & ] OPTIONAL Tap each setting you want to change. Name Enter the name of the location. Time Zone Select the time zone for the location. Daylight Saving Time check box Tap for your handheld to automatically adjust the date and time for Daylight Saving Time in this location.
Page 581: Deleting A Location
CHAPTER 26 Managing Clock Settings Deleting a location Go to the Home screen and select World Clock Select the location you want to delete: a. Tap a Location pick list. b. Select Edit List. c. Select a location, and then tap Remove.
Page 582: Setting The Alarm Clock
CHAPTER 26 Managing Clock Settings Setting the alarm clock Did You Know? Use World Clock to set an Go to the Home screen and select World Clock alarm within the next 24 hours. Set alarms outside of this timeframe in Calendar.
Page 583: Responding To The Alarm Clock
CHAPTER 26 Managing Clock Settings To turn off an alarm [ & ] OPTIONAL Select the alarm sound and volume: before it sounds, tap the Alarm box, and then tap a. Open the menus Alarm Off. b. Select Options, and then select Alarm Preferences. c.
Page 584: Changing The Clock Display
CHAPTER 26 Managing Clock Settings Changing the clock display Go to the Home screen and select World Clock Open the Display Options dialog box: a. Open the menus b. Select Options, and then select Display Options. Select any of the following options, and then select OK: Show Multiple Locations Display the secondary locations.
Page 585: Related Topics
Click a link below to learn about these related topics: To explore the world of your handheld, go to Moving around • Opening applications www.palmOne.com/ myzire72. • Using menus Calendar Setting an alarm outside of the next 24 hours Support If you’re having problems...
Page 586: Chapter 27: Customizing Your Handheld
CHAPTER 27 Customizing Your Handheld In this chapter Although customizing your handheld is optional, it’s like changing the preset Customizing the Home screen radio stations in your car. Since you’re Making the screen easier to read probably not driving around with the dealer’s preset radio stations, why not Giving your favorite applications a button or icon...
Page 587: Customizing The Home Screen
CHAPTER 27 Customizing Your Handheld Customizing the Home screen Use your favorite photo as the background for the Home screen. Or display your application icons in list format with small icons so that you can see more applications without scrolling. Go to the Home screen.
Page 588 CHAPTER 27 Customizing Your Handheld Select a photo for the background: a. Select the Background check box. b. Tap the photo thumbnail and select a photo. c. Adjust the fade setting so that the text is easy to read against the photo. d.
Page 589: Making The Screen Easier To Read
CHAPTER 27 Customizing Your Handheld Making the screen easier to read In many applications, you can change the font style to make text easier to read. There are four font styles available. In certain lighting conditions you may also need to adjust the brightness and contrast to read the information on the screen.
Page 590 CHAPTER 27 Customizing Your Handheld Open an application. Open the Select Font dialog box: a. Open the menus b. Select Options, and then select Font. Tap the font style you want to use, and then select OK. Small bold Large bold Small Large Done...
Page 591: Adjusting The Brightness
CHAPTER 27 Customizing Your Handheld Adjusting the brightness Tap the Brightness icon to open the Adjust Brightness dialog box. Brightness icon Drag the slider to adjust the contrast level, and then select Done. Done Zire™ 72 Handheld...
Page 592: Changing Screen Colors
CHAPTER 27 Customizing Your Handheld Changing screen colors Choose a new set of text and background colors for all your applications. Open Color Theme Preferences: a. Go to the Home screen. b. Select Prefs c. Select Color Theme. Select a theme, and then select Done. Done Zire™...
Page 593: Giving Your Favorite Applications A Button Or Icon
For example, if you use Memos often, you can assign Memos to a button or the HotSync icon so that you don’t have to scroll through the Home screen whenever you want to use that application. To restore all the buttons Open Buttons Preferences: to the original palmOne settings, tap Default. a. Go to the Home screen.
Page 594 CHAPTER 27 Customizing Your Handheld Key Term Full-screen pen stroke A Assign the full-screen pen stroke: stroke that is drawn from the bottom of the input a. Tap More. area to the top of the screen. You can use this b.
Page 595: Setting The Date And Time
CHAPTER 27 Customizing Your Handheld Setting the date and time You can set the date, time, and location for all the applications on your handheld that require this information. You can also select the format in which the date, time, and numbers appear. Selecting a location You can set the current date and time based on your location.
Page 596 CHAPTER 27 Customizing Your Handheld You can rename the Select the location: location to the city where Name field you live. Tap the Name a. Tap the Location pick list, and field, and then modify the select a city in your time zone. If you found a city in the list, location name.
Page 597: Resetting The Date And Time
CHAPTER 27 Customizing Your Handheld Resetting the date and time In most cases you won’t need to reset the date and time. However, you may need to do this if you do a hard reset on your handheld. Open Date & Time Preferences: a.
Page 598 CHAPTER 27 Customizing Your Handheld Set the date: Year arrows a. Tap the Set Date box. b. Tap the arrows to select the current year. c. Tap the current month. d. Tap the current date. Set the time: a. Tap the Set Time box. b.
Page 599: Selecting Formats For Dates, Times, And Numbers
CHAPTER 27 Customizing Your Handheld Selecting formats for dates, times, and numbers Would you rather see the time displayed in a 24-hour format, or dates that begin with the month or year? Use the Formats Preferences screen to change these settings and to apply them to all the applications on your handheld.
Page 600 CHAPTER 27 Customizing Your Handheld The country setting Select a country: changes only the way the date and time look. It a. Tap the Preset to box to open doesn’t change your the Set Country dialog box. handheld’s time to that country’s time.
Page 601: Customizing The Way You Enter Information
CHAPTER 27 Customizing Your Handheld Customizing the way you enter information Your handheld lets you choose how you enter information. You can choose the writing area, choose Graffiti 2 strokes, and create shortcuts to make entering information faster. Choosing the input area You can write Graffiti 2 characters in the input area, or you can turn on Writing Area Preferences and use the full screen for Graffiti 2 writing;...
Page 602: Using The Full-Screen Writing Area
CHAPTER 27 Customizing Your Handheld Using the full-screen writing area [ ! ] Before You Begin Turn on Writing Area Open the entry where you want Preferences as described to enter information: in the previous section. a. Open an application. Right after you write a b.
Page 603: Customizing Graffiti 2 Strokes
CHAPTER 27 Customizing Your Handheld Customizing Graffiti 2 strokes There is more than one way to write certain Graffiti 2 characters. Use the Graffiti 2 Preferences screen to select an alternate stroke shape for these characters. Open Graffiti 2 Preferences: a.
Page 604: Setting Up Shortcuts
CHAPTER 27 Customizing Your Handheld Setting up ShortCuts Are you looking for a quicker way to enter information on your handheld? Use ShortCuts to define abbreviations for any words, letters, or numbers that you enter often. You can use your ShortCuts You may want to add a anywhere you enter info with Graffiti 2 writing.
Page 605 CHAPTER 27 Customizing Your Handheld The ShortCut Text can be Create a ShortCut: 45 characters long. That’s long enough for a name a. Tap New. whose spelling you always forget or a b. On the ShortCut Name line, complex e-mail address. enter the abbreviation.
Page 606: Changing Shortcuts
CHAPTER 27 Customizing Your Handheld Changing ShortCuts After you create a ShortCut, you can modify it at any time. To delete a ShortCut, open ShortCuts Preferences and select Open ShortCuts Preferences: the ShortCut. Tap Delete, tap Yes, and then tap a.
Page 607: Correcting Problems With Tapping
CHAPTER 27 Customizing Your Handheld Correcting problems with tapping Is your screen not responding to taps? Are you getting unexpected results when you tap? For Key Term example, when you tap the number keyboard icon, does the Find dialog box open instead? If this Digitizer Another name happens, it’s time to align the screen.
Page 608: Selecting Sound Settings
CHAPTER 27 Customizing Your Handheld Selecting sound settings Are sounds too soft or too loud? Set the volume levels for the system, game, and alarm tones, or turn sounds off altogether with the Silent profile. You can choose different types of sounds for Calendar, Tasks, and World Clock.
Page 609: Entering Your Owner Information
CHAPTER 27 Customizing Your Handheld Entering your owner information It’s a good idea to enter information that could help someone contact you if you ever lose your handheld (if there’s enough battery power to turn it on). By default, the Owner Preferences screen In addition to entering contains the information you entered when you installed the CD and set up your handheld, but owner information, you...
Page 610: Conserving Battery Power
CHAPTER 27 Customizing Your Handheld Conserving battery power You can save battery power by preventing your handheld from turning on accidentally and by adjusting the Power Preferences settings. Preventing your handheld from turning on by accident Does your handheld turn itself on accidentally in your briefcase, pocket, or purse? You can lock the buttons on the front of your handheld to prevent this from happening and to prevent the battery When Keylock is on, your from draining.
Page 611: Selecting Power-Saving Settings
CHAPTER 27 Customizing Your Handheld Select one of these settings, and then select Done. Never Keylock always remains off. Automatic Keylock turns on automatically when you turn off your handheld or when your handheld goes to sleep. Manual Keylock turns on when you hold down the power button until the system sound confirms that Keylock is on.
Page 612 CHAPTER 27 Customizing Your Handheld Tap the pick lists to change any of the following settings, and then select Done. Auto-off after Select how quickly your handheld automatically turns off after a period of inactivity: 30 seconds, 1 minute, 2 minutes, or 3 minutes. On while charging Select whether your handheld stays on continuously when it is connected to the power adapter.
Page 613: Connecting Your Handheld To Other Devices
GSM or GPRS mobile phone without using Connection enabled with data services and a driver for your phone. Check Preferences. www.palmOne.com for available phone drivers or contact the phone manufacturer.) Key Term ISP Acronym for Changing the preset connection settings Internet service provider.
Page 614 CHAPTER 27 Customizing Your Handheld Open the Edit Connection dialog box: a. Select the IR to PC/handheld connection. b. Tap Edit. Change the speed setting: a. Tap Details. b. Tap the Speed pick list and select the appropriate speed. c. Select OK. d.
Page 615: Creating Your Own Connection Settings
CHAPTER 27 Customizing Your Handheld Creating your own connection settings If none of the preset connection settings are close to what you need, or if you’re already using all the connections as they are, you can create a new connection. To delete a connection that you created, select it on the Connection...
Page 616 CHAPTER 27 Customizing Your Handheld Enter the basic settings: To learn about Name Enter a name for your connection settings. This name will appear on customizing Bluetooth the Connection Preferences screen so that you can select your connection later. connection settings, see Connecting Wirelessly to Connect to Select the type of device you want to connect to: PC, Modem, or Other Devices.
Page 617 CHAPTER 27 Customizing Your Handheld Enter the details settings: a. Tap Details. b. Tap the Speed pick list and select the appropriate speed. c. Tap the Flow Ctl pick list and select whether the connection uses flow control: Automatic Your handheld determines when to use flow control. On Flow control is always on.
Page 618: Connecting Your Handheld To A Mobile Phone
CHAPTER 27 Customizing Your Handheld Connecting your handheld to a mobile phone Phone Preferences let you configure your handheld to exchange messages and dial phone numbers when your handheld is connected to a GSM mobile phone (sold separately). The GSM If your phone doesn’t mobile phone account must also include data services.
Page 619: Customizing Network Settings
CHAPTER 27 Customizing Your Handheld Customizing network settings Your handheld includes software that lets you connect your handheld to your Internet service [ ! ] Before You Begin provider (ISP) or to a dial-in (remote access) server using a mobile phone. After you configure You need the following: your network settings, you can establish a connection either by using the menus from the Network •...
Page 620 CHAPTER 27 Customizing Your Handheld Instead of creating a new Enter the basic settings: profile, you can copy an existing profile and Service Tap the Service pick list and select your ISP or your dial-in server type change the settings. from the list.
Page 621 CHAPTER 27 Customizing Your Handheld It’s a good idea to add at Cont’d b. Enter any of the following settings, and then tap OK: least three commas before your calling card Phone # Enter the phone number for your ISP or dial-in server. number to allow for the Dial prefix Select the Dial prefix check box, and then enter the number that you cue delay.
Page 622: Connecting To Your Service
CHAPTER 27 Customizing Your Handheld Connecting to your service After you set up your Connection and Network Preferences, establishing a connection to your ISP or your company’s network (dial-in server) is easy. To see expanded Service Open Network Preferences: Connection Progress messages, press Down a.
Page 623: Adding Details To A Service Profile
CHAPTER 27 Customizing Your Handheld Adding details to a service profile If you’re using one of the predefined service profiles, you probably need to enter only your username, password, and telephone number. If you’re creating a new service profile, you may need to use the Details dialog box to add more information to your service profile.
Page 624 CHAPTER 27 Customizing Your Handheld Key Term DNS Domain name Adjust any of the following settings: system. The Internet uses this system to translate NOTE Ask your ISP or system administrator if you need information on any the names of host of these settings.
Page 625: Deleting A Service Profile
CHAPTER 27 Customizing Your Handheld Deleting a service profile Open Network Preferences: a. Go to the Home screen. b. Select Prefs c. Select Network. Delete the service you want to delete: a. Tap the Service pick list and select the service you want to delete. b.
Page 626: Creating Login Scripts
Quick You can create login scripts by selecting commands from the Command pick list in the Login Install.
Page 627 CHAPTER 27 Customizing Your Handheld Open the Login Script dialog box: a. Tap the Service pick list and select the service you want to add a script to. b. Tap Details. c. Tap Script. Tap the End pick list and select one of the following commands from the list: Wait For Tells your handheld to wait for specific characters from the server before executing the next command.
Page 628 CHAPTER 27 Customizing Your Handheld Cont’d. Send Transmits specific characters to the server that you’re connecting to. Send CR Transmits a carriage return or line feed (LF) character to the server. Send User ID Transmits the User Name field from Network Preferences. Send Password Transmits the Password field from Network Preferences.
Page 629: Adding Plug-In Applications
CHAPTER 27 Customizing Your Handheld Complete the script: a. Repeat step 3 until the login script is complete. b. Select OK, and then select OK again. c. Select Done. Done Adding plug-in applications You can create plug-in applications containing script commands that extend the functionality of the built-in script commands.
Page 630 CHAPTER 27 Customizing Your Handheld Plug-in applications have the following characteristics: • Written in C language • Compiled into a device executable • Called properly from a login script • Able to return control to a login script after it terminates ®...
Page 631: Related Topics
For great Exploring Locating the input area and other controls on your handheld tips, software, accessories, and more, visit Moving • Opening applications www.palmOne.com/ Around myzire72. • Using menus Entering • Using Graffiti 2 writing to enter information Information Support •...
Page 632: Chapter 28: Maintaining Your Handheld
CHAPTER 28 Maintaining Your Handheld Your handheld is designed to be rugged and reliable and to provide you with years of trouble-free service. Taking care of your handheld helps keep it working properly and ensures that it’s available when you need it. Handheld do’s and don’ts To protect your handheld from damage and ensure reliable performance, follow these guidelines.
Page 633: Handheld Don'ts
CHAPTER 28 Maintaining Your Handheld • Use only 3.5 mm stereo headphones in your handheld’s headphone jack. • Be sure to get rid of any static electricity buildup before you connect your handheld to any cable or accessory. Handheld don’ts •...
Page 634 CHAPTER 28 Maintaining Your Handheld Reset button If a soft reset does not unfreeze your handheld, you need to do a hard reset. Zire™ 72 Handheld...
Page 635: Doing A Hard Reset
CHAPTER 28 Maintaining Your Handheld Doing a hard reset Only do a hard reset if a soft reset doesn’t solve your problem, or if you want to clear all of your information from your handheld. [ ! ] IMPORTANT A hard reset deletes all records and entries stored on your handheld, including the username that identifies the handheld.
Page 636: Restoring Your Information After A Hard Reset
CHAPTER 28 Maintaining Your Handheld Restoring your information after a hard reset If you synchronized before doing a hard reset, you can now put that information back on your handheld. However, you may need to re-enter some of your personal settings, as well as your color-coded categories in Calendar.
Page 637 CHAPTER 28 Maintaining Your Handheld Set the transfer options: a. Select an application in the Conduit list, and then click Change. b. Select Desktop overwrites handheld. NOTE This change applies only to the next synchronization. c. Click OK. Repeat step 3 for the other applications in the list that you want to restore, and then click Done.
Page 638: Related Topics
Click a link below to learn about these related topics: To explore the world of your handheld, go to Synchronizing Creating a backup of your information www.palmOne.com/ myzire72. Customizing Customizing your handheld again after doing a hard reset Support If you’re having problems...
Page 639: Chapter 29: Common Questions
CHAPTER 29 Common Questions Although we can’t anticipate all the questions you might have, this chapter provides answers to some of the most commonly asked questions. Setup Nothing happens when I insert the CD. WINDOWS ONLY 1. Click Start on your computer, and then select Run. 2.
Page 640 CHAPTER 29 Common Questions • Run ScanDisk (or another disk verification tool) on your computer. • Install the latest Windows software updates to your computer. ® • If you are upgrading from an older Palm OS handheld, remove any previous version(s) of ®...
Page 641: Handheld
CHAPTER 29 Common Questions Handheld [ ! ] IMPORTANT Do not open your handheld; there are no serviceable parts inside. Opening your handheld voids the warranty and is not recommended under any circumstances. I want to see how much battery life I have left. A battery gauge appears at the top of the Home screen.
Page 642 CHAPTER 29 Common Questions • Turn the Bluetooth® feature off when you’re not using it, or turn the discoverable setting to off. When I connect my handheld to the power adapter, it does not charge. • Confirm that your handheld is firmly connected to the power adapter. •...
Page 643 CHAPTER 29 Common Questions • Charge your handheld. • Perform a soft reset. If your handheld still doesn’t turn on, perform a hard reset. I get a warning message telling me my handheld memory is full. • If you have installed additional applications on your handheld, remove them to recover memory. •...
Page 644: Moving Around
CHAPTER 29 Common Questions Moving around I can’t find the icon I want on the Home screen. • Tap the pick list in the upper-right corner of the Home screen and select All. You may need to scroll down a bit, but you should now see an icon for each of the applications on your handheld. •...
Page 645 CHAPTER 29 Common Questions I can’t get my handheld to recognize my handwriting. For your handheld to recognize handwriting input with the stylus, you need to use Graffiti® 2 writing. Use the Graffiti 2 help to learn how to write characters. NOTE Your handheld recognizes your own personal handwriting in the Note Pad application only.
Page 646: Synchronizing
Programs. Go to the Palm Desktop program group and select HotSync Manager. MAC ONLY • Make sure HotSync Manager is enabled: Open the palmOne folder and double-click the HotSync Manager icon. On the HotSync Controls tab, be sure Enabled is selected. If it is not, click it.
Page 647 CHAPTER 29 Common Questions When I tap to synchronize, nothing happens on Palm Desktop software, and my handheld times out. • Perform a soft reset. • Make sure that HotSync manager is running on your computer. • Make a copy of the folder containing your information. This folder is named with either your full username or a shortened version of the name.
Page 648 NOTE If you upgraded from a previous handheld, go to www.palmOne.com/support/intl, select your country, select the Zire™ 72 handheld from the main page, and click the Upgrade link.
Page 649 I can’t open the HotSync Manager. Make a backup copy of your Palm Desktop data by opening the palmOne (Windows) or Palm (Mac) folder on your computer, selecting the folder with your username, copying the folder to another location, and then renaming the folder.
Page 650 • If you are trying to install files to an expansion card, make sure that a card is inserted into your handheld’s expansion slot before you synchronize. I can’t add more files to the palmOne™ Quick Install list. Make sure the dialog box that confirms where the files will be installed is closed. You cannot add more files to the list when the confirmation dialog box is open.
Page 651 CHAPTER 29 Common Questions MAC ONLY Make sure the infrared communications extensions have been installed in the Extensions folder inside the System folder. Next, open the HotSync Software Setup window, and be sure that HotSync Manager is enabled and that the Local Setup Port is set to Infrared Port. I do not see an infrared option when I open HotSync Manager.
Page 652: Calendar
CHAPTER 29 Common Questions My handheld appears to freeze when I place it near my computer. Move your handheld away from the computer’s infrared port. I receive an authentication error when I try to synchronize wirelessly through a LAN access point. Make sure you entered the correct username and password for the selected network service profile in the Network Preferences screen.
Page 653: Memos
CHAPTER 29 Common Questions I created an event, but it doesn’t appear in the Week View. • If scroll arrows appear on the right of your screen, scroll down to see if the event appears further down the screen. • If you have two or more events with the same start time, the first event created appears as a gray bar, and any subsequent conflicting events appear as a single red bar.
Page 654: Notes
CHAPTER 29 Common Questions Notes I’m having problems listing notes the way I want to see them. If you cannot manually arrange the order of notes on the list screen, select Preferences from the Options menu and make sure that Sort by is set to Manual. If you choose to view your notes alphabetically on Palm Desktop software and then synchronize, the notes on your handheld still appear in the order defined in the Preferences setting.
Page 655: Tasks
CHAPTER 29 Common Questions When I save songs from a CD, I do not see the song title or artist name. When capturing songs from a CD, you must have an active Internet connection to obtain song title and artist information. This information is supplied from the GraceNote server on the web. Tasks The info I entered does not appear in an application.
Page 656: Connecting Wirelessly
Bluetooth pair, Bluetooth link, or bonded pair. If you need additional information about pairing your phone and handheld, refer to the Phone Pairing Handbook at www.palmOne.com/support/intl. My handheld cannot connect to my mobile phone. Use the following steps to test the connection: ®...
Page 657: Versamail
If you need additional information about connecting your phone, refer to the Phone Pairing Handbook at www.palmOne.com/support/intl. My phone connection drops before I finish using it. You need to increase the Idle timeout setting on the Network Preferences Details screen.
Page 658 CHAPTER 29 Common Questions • If you are connecting using a mobile phone through the built-in Bluetooth technology on your handheld, a cable, or the IR port on your handheld, verify that you have either a data-enabled GSM or a high-speed GPRS account with your wireless service provider. •...
Page 659 CHAPTER 29 Common Questions I can receive e-mail fine, but am having problems sending e-mail If you are able to receive e-mail messages but cannot send them, try these steps, in turn: • Make sure your ISP or e-mail provider allows you to access e-mail on a wireless handheld. Several providers, like Hotmail, do not offer this option at all;...
Page 660: Privacy
CHAPTER 29 Common Questions 3. Select Internet Options, and then click the Programs tab. 4. Make sure that the E-mail field is set to the correct e-mail client software. 5. Click OK. 6. Start the e-mail client software and make sure it is configured as the default MAPI client. Consult the documentation for your desktop e-mail application for more information.
Page 661: Sharing
CHAPTER 29 Common Questions Sharing I can’t beam information to another handheld or other device. NOTE Depending on the receiving handheld model, not all information may be sent correctly. ® • If you are beaming to another Palm OS handheld, confirm that your handheld and the other handheld are 4 to 39 inches (approximately ten centimeters to one meter) apart and that the path between the two handhelds is clear of obstacles.
Page 662: Problems With Incompatible Applications
• The receiving device must be within range of your handheld, approximately 25-30 feet (8-10 meters). Problems with incompatible applications palmOne, Inc. works with developers of third-party add-on applications to ensure the compatibility of these applications with your handheld. Some third-party applications, however, may not have been upgraded to be compatible with your handheld.
Page 663 The following procedures erase all data from your handheld. Before removing the applications, synchronize to back up your data. 1. Open the palmOne folder on your computer. 2. Open the user folder for your handheld. User folder names are often abbreviated as lastname firstinitial.
Page 664 Open the Backup folder you moved to the Windows desktop in step 3. b. Double-click a PRC file. The palmOne™ Quick Install window opens with the PRC file listed. c. Click Done.
Page 665: Chapter 30: Getting Help
• The Palm Desktop Software for the Macintosh User’s Guide located in the Documentation folder on your installation CD • The palmOne™ Knowledge Library, accessible at www.palmOne.com/support/zire72 • The most recent palmOne Zire™ 72 handheld HelpNotes on your regional web site Zire™ 72 Handheld...
Page 666: Technical Support
Technical support If, after reviewing the self-help resources, you cannot solve your problem, go to www.palmOne.com/support/zire72 or send an e-mail to your regional Technical Support office. Before requesting technical support, please experiment a bit to reproduce and isolate the problem.
Page 667: Product Regulatory Information
Regulatory Engineering Department. Changes or modifications made without written approval may void the user’s authority to operate this equipment. Responsible Party: Zire™ Product Family palmOne, Inc. Tested to Comply 400 N. McCarthy Blvd. With FCC Standards Milpitas, California 95035...
Page 668: Ce Compliance Statement
Cet appareil numérique de la classe B respecte toutes les exigences du Réglement sur le matériel brouilleur du Canada. CE Compliance Statement This product was tested by palmOne, Inc. and found to comply with all the requirements of the EMC Directive 89/336/EEC as amended. Declaration of Conformity palmOne, Inc., Declares the Product:...
Page 669: Battery Warning
• EN61000-4-6:1996, Conducted Immunity, 150kHz-80MHz, 3V RMS, 1kHz, 80% AM • IEC 61000-4-11: 1994, 100% Voltage Dip 0.5 period, 30% Dip 25 periods and >100% Dip 250 periods Authorized palmOne Representative: David Woo Manager, palmOne, Inc., World Wide Compliance Date: November 4, 2003 Battery Warning Do not mutilate, puncture, or dispose of batteries in fire.
Page 670 Make sure to discharge any built-up static electricity from yourself and your electronic devices before touching an electronic device or connecting one device to another. The recommendation from palmOne is that you take this precaution before connecting your handheld to your computer, placing the handheld in a cradle, or connecting it to any other device.
Page 671 • For example, if your computer has a metal case and is plugged into a standard three-prong grounded outlet, touching the case should discharge the ESD on your body. • Increase the relative humidity of your environment. • Install ESD-specific prevention items, such as grounding mats. Conditions that enhance ESD occurrences Conditions that can contribute to the buildup of static electricity in the environment include the following: •...

palmOne Zire 72 User Manual

About this Guide

Chapter 1: Setting up Your Handheld and Your Computer

Chapter 2: Exploring Your Handheld

Chapter 3: Moving Around in Applications

Chapter 4: Entering Information

Chapter 5: Synchronizing Your Handheld with Your Computer

Chapter 6: Expanding Your Handheld

Chapter 7: Managing Your Contacts

Chapter 8: Managing Your Calendar

Chapter 9: Managing Your Tasks

Chapter 10: Writing Memos

Chapter 11: Writing Notes in Note Pad

Chapter 12: Performing Calculations

Chapter 13: Managing Your Expenses

Chapter 14: Recording Voice Memos

Chapter 15: Taking and Viewing Photos and Videos

Chapter 16: Listening to Music

Chapter 17: Connecting Wirelessly to Other Devices

Chapter 18: Sending and Receiving E-Mail Messages

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