Kyocera ECOSYS FS-C2126MFP Operation Manual
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Kyocera ECOSYS FS-C2126MFP Operation Manual

Fax operation guide
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FS-C2126MFP+
FAX OPERATION GUIDE

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Summary of Contents for Kyocera ECOSYS FS-C2126MFP

  • Page 1 FS-C2126MFP+ FAX OPERATION GUIDE...

  • Page 3: Safety Conventions In This Guide

    Safety Conventions in This Guide Please read the Operation Guide before using the facsimile. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.
  • Page 4 <Note> Due to performance updating, information in this Operation Guide is subject to change without notice.

  • Page 5: Table Of Contents

    Contents Part Names and Functions Operation Panel ............. 1-2 Machine .
  • Page 6 Volume Adjustment ............6-9 Prohibiting FAX Printing at Specified Times (Unusable Time) .

  • Page 7: Safety Information

    Safety Information About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. •...

  • Page 8: Legal Notice

    General Notice Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.

  • Page 9: Important Safety Instructions

    The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information: If the equipment is causing harm to the telephone network, the telephone company may request that you...
  • Page 10 IMPORTANTES MESURES DE SECURITE Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques d'incendie, de choc électrique et de blessures. En voici quelques unes: Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à...
  • Page 11 Declarations to European Directives DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC, 1999/5/EC and 2009/125/EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications. Limits and methods of measurement for immunity EN55024 characteristics of information technology equipment...
  • Page 12 Technical regulations for terminal equipment This terminal equipment complies with: • TBR21 • DE 08R00 National AN for D • AN 01R00 AN for P • DE 09R00 National AN for D • AN 02R01 AN for CH and N •...
  • Page 13 Network Compatibility Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries: Austria France Liechtenstein Slovakia Belgium Germany Lithuania Slovenia Bulgaria Greece Luxembourg Spain Cyprus Hungary Malta Sweden Czech Iceland...

  • Page 14: Operation Panel

    Introduction About This Guide This guide consists of the following chapters. Chapter 1 - Part Names and Functions Explains the parts of the machine and keys on the operation panel. Chapter 2 - Preparation Before Use Explains the settings required before using fax. Chapter 3 - FAX Operation (Basic) Explains general usage of the fax function such as sending originals and receiving originals.

  • Page 15: Index

    Conventions in This Guide The following conventions are used depending on the nature of the description. Convention Description Example Bold Indicates the operation panel Press the Start key. keys or a computer screen. [Regular] Indicates a selection item on the Select [System].

  • Page 17: Part Names And Functions

    1 Part Names and Functions This chapter explains the names of parts of the fax device. For other parts, refer to the machine’s Operation Guide. • Operation Panel......................1-2 • Machine ........................1-4...

  • Page 18: Operation Panel

    Part Names and Functions Operation Panel For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s Operation Guide. Displays the Address Book screen, where you can add destinations. Calls the previous destination. Also used to enter a Displays the System Menu/Counter pause when entering a FAX number.
  • Page 19 Part Names and Functions Clears entered numbers and characters. Used to select a menu item, move the cursor when entering characters, change a value, etc. Resets settings and displays the Selects the chosen item or finalizes the basic screen. entered value. Puts the machine to sleep or wakes it up.

  • Page 20: Machine

    Part Names and Functions Machine This chapter explains the names of parts of the fax device. For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide. Operation panel Perform the fax operation with this panel. Main power Set this switch to ON when performing the fax switch...

  • Page 21: Document Processor

    Part Names and Functions Document Processor Document Open this cover when the original jammed in Processor the Document Processor. Cover Original width Adjust these guides according to the original guides width. Original table Stack the sheet originals on this table. Original eject Read originals are ejected onto this table.
  • Page 22 Part Names and Functions...

  • Page 23: Preparation Before Use

    2 Preparation Before Use This chapter explains the preparation necessary before the machine is used. There is no need for the customer to undertake this preparation if it has already been carried out by a service representative. • Selection of Telephone Line (Inch version only) ............2-2 •...

  • Page 24: Selection Of Telephone Line (Inch Version Only)

    Preparation Before Use Selection of Telephone Line (Inch version only) Select the telephone line according to the type you are contracted with. Please note that selecting a wrong telephone line will prevent you from sending fax. Part that is operated Press the System Menu/Counter key.

  • Page 25: Selection Of Transmit Terminal Identification (Tti)

    Preparation Before Use Selection of Transmit Terminal Identification (TTI) The transmit terminal identification (TTI) is the information about the machine (transmit terminal) to be printed out on the fax on the receiving system. The information includes transmission date and time, the number of transmission pages, the Local FAX Name, and the Local FAX number/ID.

  • Page 26: Setting The Tti Information

    Preparation Before Use Setting the TTI information Register the name (local FAX name), fax number, and local FAX ID printed in the transmit terminal identification (TTI) area. By registering the TTI data, the receiver can easily find out where the FAX came from. Part that is operated Local FAX Name Registration Register the local FAX name printed on in the transmit terminal identification.
  • Page 27 Preparation Before Use Local FAX Information Entry Register the local FAX information (local FAX number/ID) printed on in the transmit terminal identification (TTI) area. The Local FAX ID is used for transmission limit purposes. (Refer to Transmission Restriction on page 6- 28.) Press the System Menu/Counter key.

  • Page 28: Date And Time Entry

    Preparation Before Use Date and Time Entry Register the date and time of the machine’s built-in clock. Because the FAX delayed transmission is conducted based on the time registered here, be sure to register the correct date and time. IMPORTANT: Correct the time displayed on the operation panel regularly. The time displayed may deviate from the current time due to errors.
  • Page 29 Preparation Before Use NOTE: If you select a region that does not utilize summer time, the summer time setting screen will not appear. Press the OK key. Press the key to select [On] or [Off]. Summer Time: 1 *Off ********************* Press the OK key.
  • Page 30 Preparation Before Use...

  • Page 31: Fax Operation (Basic)

    3 FAX Operation (Basic) This chapter explains the following basic operations. • Automatic Send ......................3-2 • FAX Automatic Reception.................... 3-9 • Cancelling Communication..................3-12 • Using the Address Book .................... 3-15 • Using One-touch Keys....................3-26 • Dialing the Same Receiving System (Redial)............3-29...

  • Page 32: Automatic Send

    FAX Operation (Basic) Automatic Send General transmission using the numeric keys is explained. Switching to the Send Screen Part that is operated Press the FAX key. Check that the basic send Ready to send. screen is displayed. 2010/05/25 12:30 NOTE: Depending on the settings, the Address Book Text+Photo 200x100dpi screen may appear.
  • Page 33 FAX Operation (Basic) Press the key to select [On]. Press the OK key. Setting for Direct Description transmission Starts memory transmission. After originals are scanned into memory, the communication starts. Starts direct transmission. Dials the receiving system, and after the communication has started, originals are scanned.

  • Page 34: Placing Originals

    FAX Operation (Basic) Placing Originals Place the originals on the glass surface or in the document processor. Refer to the machine’s Operation Guide for placing originals. Dial the Receiving System Enter the fax number of the receiving system using FAX No. Entry: the numeric keys.
  • Page 35 FAX Operation (Basic) Description Sub Address To communicate using the sub address, press this key. For details, refer to Sub Address Communication on page 4-32. Encrypted TX To send faxes using encryption, press this key. For details, refer to Encryption on page 6-21. TX Start Speed If a communication error occurred, press this key to change the TX Start Speed.
  • Page 36 FAX Operation (Basic) Selecting the Resolution Select the resolution suitable for sending originals. •200 × 100 dpi (Normal): when sending originals with standard size characters Typical character size: 10.5 point (example: Resolution Resolution •200 × 200 dpi (Fine): when sending originals with relatively small characters and thin lines Typical character size: 8 point (example: Resolution Resolution...
  • Page 37 FAX Operation (Basic) IMPORTANT: •If you select a high resolution, the image becomes clearer. However, the higher the resolution is, the longer the send time is. •When you send originals at a resolution of 200 × 400 dpi (Super Fine) or higher, the fax machine on the receiving system needs to be capable of receiving the originals at such image quality.
  • Page 38 FAX Operation (Basic) Send Start Press the Start key. Transmission begins. NOTE: When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-13.

  • Page 39: Fax Automatic Reception

    FAX Operation (Basic) FAX Automatic Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX-dedicated reception. No special operation is required when receiving faxes. NOTE: When you are receiving DRD service from a telephone company, change the reception method to [Auto (DRD)].

  • Page 40: Forward Settings

    FAX Operation (Basic) Press the key to select [RX Settings]. Reception: Rings(FAX/TEL) Forward Settings RX Settings ********************* Exit Press the OK key. Press the key to select [Auto(Normal)]. RX Settings: 1 *Auto(Normal) ********************* Auto(FAX/TEL) Auto(TAD) Press the OK key. Reception Starts When a fax has been sent to you, the machine rings the registered number of times, and then starts receiving the fax.
  • Page 41 FAX Operation (Basic) Memory Reception When the machine cannot print a fax due to paper running out or a paper jams, it temporarily stores originals that have been sent in the image memory. When the machine returns to the printable state, printing starts.

  • Page 42: Cancelling Communication

    FAX Operation (Basic) Cancelling Communication The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained here. Cancelling Memory Transmission (while originals are being scanned) During memory transmission, to cancel scanning of originals, press the Stop key on the operation panel.

  • Page 43: Cancelling Direct Transmission

    FAX Operation (Basic) Cancelling and Sending Delayed Transmissions (Queued) To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for the specified time, use the procedure below. Press the Status/Job Cancel key. Press the key to select [Scheduled Job].
  • Page 44 FAX Operation (Basic) Press [Line Off] (the Left Select key). FAX: Sending... [Line Off][ Press [Yes] (the Left Select key). This disconnects the line in communication. Cancelling Polling Transmissions To cancel a polling transmission, delete the polling transmission original saved in the polling box. For information on how to delete the saved original, refer to Deleting Originals in a Polling Box on page 4-49.

  • Page 45: Using The Address Book

    FAX Operation (Basic) Using the Address Book You can select the FAX destination from the Address Book. Part that is operated Registering a New Destination You can register new destinations to the Address Book. There are two registration methods - contact registration;...
  • Page 46 FAX Operation (Basic) Press the key to select [Add Address]. Menu: Detail/Edit Delete ********************* Add Address Exit Press the OK key. Press the key to select [Contact]. Press the OK key. Press the key to select [Address Number]. Detail: Address Number: 7/ 7 Edit Press [Edit] (the Right Select key).
  • Page 47 FAX Operation (Basic) Press the key to select [FAX Number]. Detail: b FAX Number: 3/ 7 0667640000 Edit Press [Edit] (the Right Select key). Use the numeric keys to enter the destination FAX FAX No. Entry: number. Up to 32 digits can be entered. 0667640000* NOTE: For details on character entry, refer to...
  • Page 48 FAX Operation (Basic) Use the key to select [Encrypted TX]. If you FAX Detail: do not use Encrypted TX, proceed to step 38. Encrypted TX: 2/ 4 Key 02 0000 [ Change ] Press [Change] (the Right Select key). Press the key to select [On].
  • Page 49 FAX Operation (Basic) Use the key to select [TX Start Speed] or FAX Detail: [ECM] and change settings as necessary, and then press the OK key. TX Start Speed: 3/ 4 33600bps [ Change ] Description TX Start Speed To change the transmission start speed, press this key.

  • Page 50: Print List

    FAX Operation (Basic) Press the key to select [Address Book]. Edit Destination: a b Address Book ********************* Print List Exit Press the OK key. Press [Menu] (the Right Select key). Address Book: k Design ********************* l Fiala l Maury Menu Press the key to select [Add Address].
  • Page 51 FAX Operation (Basic) Press the key to select [Group Name]. Detail: Group Name: 1/ 4 Edit Press [Edit] (the Right Select key). Use the numeric keys to enter the group name to Group Name: be displayed in the Address Book. Up to 32 characters can be entered.
  • Page 52 FAX Operation (Basic) Press the OK key. To add more destinations, repeat steps 21 to 28. Press the Back key. Use the key to check if the group was set correctly. Press the OK key. The group is added to the Address Book.
  • Page 53 FAX Operation (Basic) Selecting a Destination from the Address Book Select a destination registered in the Address Book. In the basic screen for sending, press the Address Ready to send. Book key. 2010/01/01 12:30 Text+Photo 200x100dpi [Orig.Img] [FAX Res.] Press the key to select [Address Book].
  • Page 54 FAX Operation (Basic) Use the numeric keys to enter the destination Search(Name): name for which you want to search. NOTE: For details on character entry, refer to Specifications (Fax function) on Appendix-6. Text Press the OK key. The search result appears. Changing/Deleting Registration Contents You can change or delete the contents of destinations (contact) or groups.

  • Page 55: Printing Address List

    FAX Operation (Basic) When deleting the destination of a contact registration or group Press the key to select [Delete]. Press the OK key. Press [Yes] (the Left Select key). This deletes the selected destination or group. Press the OK key. Press [Yes] (the Left Select key).

  • Page 56: Using One-Touch Keys

    FAX Operation (Basic) Using One-touch Keys With One-touch keys on the operation panel, you can invoke the Address Book. Part that is operated Registering a New One-touch Key You can register the destination (contact or group) in the Address Book to a One-touch key. Up to 22 destinations can be registered.
  • Page 57 FAX Operation (Basic) Selecting a Destination by One-touch Key In the destination entry screen, press the One-touch key where the destination is registered. When recalling from One-touch keys 12 to 22, press the Shift Lock key to turn on the lamp next to the keys, and then press the One-touch key where the destination is registered.
  • Page 58 FAX Operation (Basic) Changing/Deleting Registration Contents You can change the destination registered to a One-touch key to another destination, or delete the registration contents of the One-touch key. NOTE: When changing the destination information in the Address Book, the information registered to the One-touch key is updated.

  • Page 59: Dialing The Same Receiving System (Redial)

    FAX Operation (Basic) Dialing the Same Receiving System (Redial) Redial is a function allowing you to dial the last entered number once again. Automatic Redial This function automatically redials a receiving system that does not respond when you try to send fax. No particular setting is required for automatic redial.
  • Page 60 FAX Operation (Basic) 3-30...

  • Page 61: Fax Operation (Advanced)

    4 FAX Operation (Advanced) This chapter explains the method to effectively use FAX. • Delayed Transmission ....................4-2 • Broadcast Transmission ....................4-4 • Standby Transmission ....................4-6 • Interrupt Send......................4-7 • Chain Dial ........................4-8 • Manual Send ......................4-10 •...

  • Page 62: Delayed Transmission

    FAX Operation (Advanced) Delayed Transmission When you have set a transmission start time, this function automatically sends originals at the preset time. You can use delayed transmission together with the broadcast transmission function, etc. The method for sending originals to one destination after setting the start time is explained here. IMPORTANT: If the current time is incorrect, the communication cannot be performed correctly at the specified time.
  • Page 63 FAX Operation (Advanced) Press the OK key. Press the key to move the cursor position, Start Time: and enter hours and minutes. Hour Min. ***11*: (Current Time 11:45) Press the OK key. Set the destination, and press the Start key. Originals are scanned, and transmission begins at the preset time.

  • Page 64: Broadcast Transmission

    FAX Operation (Advanced) Broadcast Transmission This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards. NOTE: You can send originals to up to 100 destinations in one operation.
  • Page 65 FAX Operation (Advanced) NOTE: For details of the Address Book, refer to Using the Address Book on page 3-15. For details of One- touch keys, refer to Using One-touch Keys on page 3- You can select destinations using a combination of direct entry, the Address Book and One-touch keys.

  • Page 66: Standby Transmission

    FAX Operation (Advanced) Standby Transmission During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission.

  • Page 67: Interrupt Send

    FAX Operation (Advanced) Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set. NOTE: When the number of standby transmissions and delayed transmissions has already reached 30, you cannot use interrupt send.

  • Page 68: Chain Dial

    FAX Operation (Advanced) Chain Dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting a toll free number and an area code to a chain number, you do not need to enter such numbers for each transmission.
  • Page 69 FAX Operation (Advanced) NOTE: If extended address book is not registered, Address Book Selection screen is not displayed. The list of destinations appears. Press the key to select the desired destination. Press the OK key. ’212’ is automatically added to the destination. Select fax number from One-touch key Select the destination from One-touch keys.

  • Page 70: Manual Send

    FAX Operation (Advanced) Manual Send This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system. Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals. Using after Confirming the Connection to the Receiving System You can send originals after confirming that the telephone line has connected to the receiving system.
  • Page 71 FAX Operation (Advanced) When you hear a voice from the receiving system The telephone line has connected to the telephone of the receiving system. When the conversation is over, follow steps 1 to 3 above. When sending starts (when the Processing indicator on the operation panel starts blinking), return the handset to its original position.

  • Page 72: Manual Reception

    FAX Operation (Advanced) Manual Reception This method allows you to receive faxes by operating this machine after confirming that the telephone line has connected to the sending system. Connecting a telephone set (commercially available product) to this machine enables you to receive originals after talking to the person at the sending system. Part that is operated NOTE: FAX Automatic Reception has been preset for the receiving mode of this machine.
  • Page 73 FAX Operation (Advanced) Lift the handset of the telephone. Check if the telephone line has connected to the fax of the sending system. When you hear the fax tone The sending system is on fax. Press the Status/Job Cancel key. Press the On Hook key.

  • Page 74: Remote Switch Function

    FAX Operation (Advanced) Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. To start fax reception by operation from the connected telephone set, use the following operation.
  • Page 75 FAX Operation (Advanced) Using the Remote Switch Dial To start fax reception by operation from the connected telephone set, use the following operation. The connected telephone set makes a ringing tone. Lift the handset of the telephone. When you hear the fax tone from the handset, enter the two-digit remote switch dial number using the dial button on the telephone set.

  • Page 76: Printing/Forwarding Received Documents (Memory Forwarding)

    FAX Operation (Advanced) Printing/Forwarding Received Documents (Memory Forwarding) When you have received a fax, you can forward the received image to other fax machines and computers, or print the image. Part that is operated Type of Forwarding Destination and Forwarding Requirements Only one forwarding destination can be specified.

  • Page 77: Registering Forwarding Destination

    FAX Operation (Advanced) Press the OK key. Press the key to select [Forward Settings]. Reception: Rings(TAD) Rings(FAX/TEL) Forward Settings ********************* Exit Press the OK key. Press the key to select [Forwarding]. Forward Settings: a b Forwarding ********************* Forward Dest. File Format Press the OK key.

  • Page 78: File Format

    FAX Operation (Advanced) Press the key to select [Forward Dest.]. Forward Settings: a b Forwarding Forward Dest. ********************* File Format Exit Press the OK key. Press the key to select [Register]. Forward Dest.: Confirmation Register ********************* Exit Press the OK key. Selecting Forwarding Destination from Address Book Press the...
  • Page 79 FAX Operation (Advanced) NOTE: For details on character entry, refer to Specifications (Fax function) on Appendix-6. If you select [Folder(SMB)] or [Folder(FTP)], enter the host name, path, login user name, login password and encryption method of the forwarding destination. Press the OK key. Changing and Deleting Registration Contents Use the procedure below to change or delete registration contents.
  • Page 80 FAX Operation (Advanced) Press the OK key again. Changing Forwarding Destination Press the key to select [Edit]. Press the OK key. Change the forwarding destination. Press the OK key. The forwarding destination is changed. Deleting Forwarding Destination Press the key to select [Delete]. Press the OK key.
  • Page 81 FAX Operation (Advanced) Press the key to select [All day] or [Preset Forward Time: Time]. 1 *All day ********************* Preset Time Press the OK key. Proceed to the next step if you selected [Preset Time] in step 10. Press the key to move the cursor position, and enter the hours and minutes of the start time.
  • Page 82 FAX Operation (Advanced) Press the key to select [File Format]. Forward Settings: a b Forwarding Forward Dest. ********************* File Format Exit Press the OK key. Press the key to select [PDF], [TIFF] or [XPS]. Press [Detail] (the Right Select key). Press the key to select [Off], [PDF/A-1a] or [PDF/A-1b].
  • Page 83 FAX Operation (Advanced) Press the key to select [Off], [Sender Name] or [Sender FAX/Add.]. Press the OK key. FTP Encrypted TX Setting Specify whether to use FTP encryption when you send data. Press the System Menu/Counter key. Press the key to select [FAX]. Press the OK key.
  • Page 84 FAX Operation (Advanced) Press the key to select [Forward Settings]. Reception: Rings(TAD) Rings(FAX/TEL) ********************* Forward Settings Exit Press the OK key. Press the key to select [Print]. Forward Settings: a b Forward Time File Name Entry ********************* Print Exit Press the OK key. Press the key to select [On] or [Off].
  • Page 85 FAX Operation (Advanced) Press the key to select [File Name Entry]. Forward Settings: a b FTP Encrypted TX Forward Time ********************* File Name Entry Exit Press the OK key. Use the numeric keys to enter the document name. Up to 32 characters can be entered. NOTE: For details on character entry, refer to Specifications (Fax function) on Appendix-6.
  • Page 86 FAX Operation (Advanced) Settings for Memory Forwarding from COMMAND CENTER (Forward) You can use COMMAND CENTER on a computer connected to the network to specify the memory forwarding settings on this machine. Refer to the machine’s Operation Guide for information on the network settings. Accessing COMMAND CENTER Open the web browser.
  • Page 87 FAX Operation (Advanced) Forward Settings FAX > Common > Forward > General Specify the forward settings. The settings available on the Forward page are shown below. Item Description All received faxes are forwarded. Faxes are not forwarded. Activating Time Setting Specifies whether a time is specified.
  • Page 88 FAX Operation (Advanced) Item Description Print To print the fax, click Print. The Print page is displayed. (Refer to Print Settings on page 4-28.) Forward To select the forwarding destination, click Forward. The Forwarding page is displayed. (Refer to Forwarding Settings on page 4-29.) After completing the settings, click Submit to save the settings.
  • Page 89 FAX Operation (Advanced) Forwarding Settings FAX > Common > Forward > Forward Use this page to select forwarding destinations. The settings available on the Forward page are shown below. Item Description File Format Choose either PDF or TIFF as the file format used for storing forwarded files.
  • Page 90 FAX Operation (Advanced) Item Description Forward Destination Displays the registered destinations. Click the checkboxes Settings for the destinations to be enabled so that they are ticked. To change a destination, click the name of the destination to be changed. The Forward - Edit page is displayed. Change the destination information and click Submit.
  • Page 91 FAX Operation (Advanced) If you selected E-mail as the destination type, specify the settings below. • E-mail If you selected SMB or FTP as the destination type, specify the settings below. • Host Name • Port number • Path • Login User Name •...

  • Page 92: Sub Address Communication

    FAX Operation (Advanced) Sub Address Communication Sub Address Communication Sub address communication is communication in which data is sent and received with sub addresses and passwords attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses enable communication modes with third-party machines that were previously only possible between our brand machines.
  • Page 93 FAX Operation (Advanced) NOTE: When a sub address has been registered to the destination of the Address Book, you can use the destination. When a sub address-registered destination in the Address Book is used for a One- touch key, you can also use the One-touch key. In this case, go to step 10.
  • Page 94 FAX Operation (Advanced) and press the OK key. For details, refer to Destination confirmation screen before transmission in the Operation Guide for the machine. Press the Start key. Transmission begins. NOTE: When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the Start key.

  • Page 95: Sub Address Box Function

    FAX Operation (Advanced) Sub Address Box Function Sub Address Box A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using sub address reception function, you can store received originals in a personal Sub Address Box. Registering a Sub Address Box Up to 20 Sub Address Boxes can be registered.
  • Page 96 FAX Operation (Advanced) Changing Sub Address Box Follow steps 1 to 4 of Registering a Sub Address Box on page 4-35. Select the box to be changed, and press the OK key. Press the key to move the item to be changed, and press [Edit] or [Change] (the Right Select key).

  • Page 97: Printing Originals From A Sub Address Box

    FAX Operation (Advanced) Press [Menu] (the Right Select key). Press the key to select [Delete]. When the deletion confirmation screen appears, press [Yes] (the Left Select key). Printing Originals from a Sub Address Box To print the originals that have been sent to a Sub Address Box, use the following operation. Press the Document Box key.

  • Page 98: Deleting Originals After Printing From A Sub Address Box

    FAX Operation (Advanced) Press the OK key. Use the numeric keys to enter the desired original for which you want to search. NOTE: For details on character entry, refer to Specifications (Fax function) on Appendix-6. Select the document from the list. To select the document, follow the step 6.

  • Page 99: Deleting Originals From A Sub Address Box

    FAX Operation (Advanced) Deleting Originals from a Sub Address Box Use the procedure below to delete an original that you have forwarded to a Sub Address Box. Follow steps 1 to 7 in Printing Originals from a Sub Address Box on page 4-37. Press the key to select [Delete], and press the OK key.

  • Page 100: Printing A Sub Address Box List

    FAX Operation (Advanced) Printing a Sub Address Box List You can print the Sub Address Box list in which the list of Box No.’s and Box names of the registered Sub Address Boxes are described. When there are originals in the Sub Address Boxes, the number of pages is displayed.

  • Page 101: Program Dial

    FAX Operation (Advanced) Program Dial You can register transmission requirements such as the other party to which you send originals and transmission time as a program. After registration, you can recall transmission requirements only by pressing the program number. Also, you can assign names to programs to make recalling programs easier and more convenient.
  • Page 102 FAX Operation (Advanced) NOTE: When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-13. 4-42...

  • Page 103: Polling Communication

    FAX Operation (Advanced) Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances. This machine supports both polling transmission and polling reception. IMPORTANT: Because the receiving machine dials the sending machine in polling communication, call charges are normally borne by the recipient.
  • Page 104 FAX Operation (Advanced) Press the OK key. Press the key to select [Polling Box]. Press the OK key. Press the key to select [OverwriteSetting]. Press the OK key. Press the key to select [Allowed] or [Not Allowed]. Press the OK key. Using Polling Transmission Press the Document Box key.
  • Page 105 FAX Operation (Advanced) Function Description File Name Entry Allows you to rename the files created from scanned originals. You can also use this function to add the job number and/or date. Job Finish Notice Sends a notice by an e-mail when a transmission is complete. Density Adjusts the density used for scanning originals.

  • Page 106: Polling Reception

    FAX Operation (Advanced) Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. If multiple contacts are specified, they are dialed in sequence and originals are received from each contact. NOTE: If you specified a destination for which encrypted communication is registered, encrypted communication is disabled for polling reception.
  • Page 107 FAX Operation (Advanced) Using Polling Reception NOTE: When the other party is using sub addresses, refer to Using Polling Reception with Sub Addresses below. Press the FAX key. Press the Function Menu key. Press the key to select [FAX RX Polling]. Press the OK key.

  • Page 108: Printing From A Polling Box

    FAX Operation (Advanced) Using Polling Reception with Sub Addresses For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the sending machine. This communication is still possible when the other party is using a third-party machine provided it is equipped with the same type of sub address communication function.

  • Page 109: Deleting Originals In A Polling Box

    FAX Operation (Advanced) Press [Select] (the Right Select key). The selected original is indicated by a checkmark. To cancel the selection, press [Select] (the Right Select key) again. Selecting Two or More Originals Repeat steps 4 to 5. Selecting/Cancelling All Originals Press [Menu] (the Left Select key).
  • Page 110 FAX Operation (Advanced) Checking Details and Renaming Files Use this procedure to check the details of an original stored in a Polling box. You can also use this procedure to rename files. Follow steps 1 to 4 in Printing from a Polling Box on page 4-48.

  • Page 111: Account Management

    FAX Operation (Advanced) Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 21 users can be managed using Login User Name and Login Password.
  • Page 112 FAX Operation (Advanced) Communication modes subject to job accounting • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission • Encrypted transmission • Manual send when dialed from this machine to the receiving system • Polling reception •...
  • Page 113 FAX Operation (Advanced) Logging in when User Accounting has been Enabled When user accounting has been enabled, you need to enter a Login User Name and Login Password to use the machine. If the screen below appears during the operations, Login User Name: L b perform the following login operations.

  • Page 114: Logging In When Job Accounting Has Been Enabled

    FAX Operation (Advanced) Logging in when Job Accounting has been Enabled When job accounting has been enabled, you need to enter an Account ID when using the machine. NOTE: When both user accounting and job accounting have been enabled, the screen for entering a Login User Name and Login Password is displayed.

  • Page 115: Other Convenient Functions

    FAX Operation (Advanced) Other Convenient Functions Functions that are convenient when sending fax are introduced here. For usage of each function, refer to the machine’s Operation Guide. Original Size Selection Select the size of originals to be scanned. Be sure to select the original’s size when using custom size originals. 1-sided / 2-sided Selection Select the type and binding of originals.

  • Page 116: Continuous Scan

    FAX Operation (Advanced) Continuous Scan When you cannot place multi-page originals into the document processor at one time, the multi-page originals can be scanned in batches and sent as one job. In this method, originals are scanned until you press [END Scan] (the Right Select key).

  • Page 117: Checking Transmission Results And Registration Status

    5 Checking Transmission Results and Registration Status This chapter explains how to check fax transmission results and functional registration status. • Various Tools for Checking Transmission Results and Registration Status....5-2 • Checking FAX Job History................... 5-3 • Printing Administrative Reports ................... 5-5 •...

  • Page 118: Various Tools For Checking Transmission Results And Registration Status

    Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools. Display Contents to Reference Tool Timing of Check Location Check Page FAX job Display History of latest Any time...

  • Page 119: Checking Fax Job History

    Checking Transmission Results and Registration Status Checking FAX Job History Display the history of the latest 16 each of send and receipt results on the display for checking. NOTE: Even when job accounting is enabled, 16 each of send and receipt results are displayed regardless of the account ID.
  • Page 120 Checking Transmission Results and Registration Status Item Description User Name User name Blank if no information is available Page and Copy Number of pages in the printing page and copies Original Pages Number of pages in the original Color/B & W Color mode used during scanning Sender Info.

  • Page 121: Printing Administrative Reports

    Checking Transmission Results and Registration Status Printing Administrative Reports You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Part that is operated Send Result Reports Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report.

  • Page 122: Fax Rx Result Reports

    Checking Transmission Results and Registration Status Press the key to select [Off] (not to print), FAX: [On] (to print) or [Error Only]. 1 *Off ********************* Error Only Press the OK key. Proceed to the next step if you selected [Error Only] or [On] in step 10. Press the key to select [On] or [Off] for attachment of the transmitted image.
  • Page 123 Checking Transmission Results and Registration Status Press the key to select [FAX RX Result]. Result Rpt Set.: a b Send Result FAX RX Result ********************* JobFinish Notice Exit Press the OK key. Press the key to select [Off] (not to print), FAX RX Result: [On] (to print) or [Error/SubAddress].

  • Page 124: Activity Report

    Checking Transmission Results and Registration Status Press the OK key. Press the key to select Send Result: [CancelBeforeSend]. E-mail/Folder Press the OK key. CancelBeforeSend ********************* Exit Press the key to select [Off] (not to print) CancelBeforeSend: a b or [On] (to print). 1 *Off ********************* Press the OK key.
  • Page 125 Checking Transmission Results and Registration Status FAX TX Report FAX RX Report Automatic Printout An activity report is printed out automatically after every 50 faxes sent or received. Press the System Menu/Counter key. Press the key to select [Report]. Press the OK key. Press the key to select [Admin Rpt Set.].

  • Page 126: Status Page

    Checking Transmission Results and Registration Status Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. Press the System Menu/Counter key.

  • Page 127: Reporting Fax Receipt Result By E-Mail

    Checking Transmission Results and Registration Status Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE: This setting is displayed when the FAX RX Result Report setting is [On] or [Error/SubAddress]. For details, refer to FAX RX Result Reports on page 5- Fax receipt results are reported by e-mail according to the settings of FAX RX Result Report.
  • Page 128 Checking Transmission Results and Registration Status Entering Destination Directly Press the key to select [Address Entry]. Press the OK key. Use the numeric keys to enter the address you want to register as the report destination. Up to 128 digits can be entered. NOTE: For details on character entry, refer to Character Entry Method on Appendix-2.

  • Page 129: Confirmation Screen Of Destinations

    Checking Transmission Results and Registration Status Confirmation Screen of Destinations When selecting On for Destination Check before Send, the confirmation screen of destinations appears after pressing the Start key. For details, refer to Destination confirmation screen before transmission in the Operation Guide for the machine.
  • Page 130 Checking Transmission Results and Registration Status 5-14...

  • Page 131: Setup And Registration

    6 Setup and Registration This chapter explains how to perform various setups and registrations. • FAX/TEL Auto Switch Reception ................. 6-2 • FAX/Answering Machine Auto Switch Reception ............6-4 • FAX Country Code....................... 6-6 • Basic Operation Procedure ..................6-7 •...

  • Page 132: Fax/Tel Auto Switch Reception

    Setup and Registration FAX/TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.
  • Page 133 Setup and Registration Preparation: Refer to Receiving Mode on page 6-17 to select [Auto (FAX/TEL)]. The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number of rings (for FAX/TEL Auto Switch), the connected telephone does not ring.

  • Page 134: Fax/Answering Machine Auto Switch Reception

    Setup and Registration FAX/Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine.
  • Page 135 Setup and Registration Preparation: Refer to Receiving Mode on page 6-17 to select [Auto (TAD)]. The connected telephone set makes ringing tone the set number of times. NOTE: If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception.

  • Page 136: Fax Country Code

    Setup and Registration FAX Country Code To use this menu, consult your dealer or service representative.

  • Page 137: Basic Operation Procedure

    Setup and Registration Basic Operation Procedure To configure settings, follow the procedure below to move to each setting screen from the operation panel. Part that is operated To set Volume Adjustment (page 6-9), Unusable Time (page 6-10), or the cassette for printing received faxes (page 6-14) Press the System Menu/Counter key.
  • Page 138 Setup and Registration If user management or account management is enabled, the login screen will appear. For the login procedure, refer to Account Management on page 4-51. Press the key to select [Fax]. Press the OK key. Press the key to select [Transmission], [Reception], [TX/RX Restrict.] or [TX/RX Common].

  • Page 139: Volume Adjustment

    Setup and Registration Volume Adjustment Adjust the volume of the speaker and monitor. Speaker Volume: Volume of the built-in speaker when the line is connected by pressing the On Hook key. Monitor Volume: Volume of the built-in speaker when the line is connected without pressing the On Hook key such as in memory transmission.

  • Page 140: Prohibiting Fax Printing At Specified Times (Unusable Time)

    Setup and Registration Prohibiting FAX Printing at Specified Times (Unusable Time) This feature sets a time period during which the machine will not print received faxes. Faxes received during this Unusable Time are printed when the setting is unlocked. IMPORTANT: When Unusable Time is set, in addition to FAX printing, all other operations are all prohibited during the unusable time period, including printing of copy jobs, printer jobs and received e-mails, printing and sending from USB Memory and Network FAX transmission.

  • Page 141: Drd Reception

    Setup and Registration DRD Reception This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them.
  • Page 142 Setup and Registration The machine will then ring using the predetermined ring pattern. When the call is from a telephone Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually. When the call is from a fax Once the ringing tone stops, fax reception will start automatically.

  • Page 143: Retry Times

    Setup and Registration Retry Times The number of retry times can be changed automatically. NOTE: Retry times can be set to between 0 and 14. For Redial, refer to Dialing the Same Receiving System (Redial) on page 3-29. Refer to Basic Operation Procedure on page 6-7. Press the key to select [Retry Times].

  • Page 144: Media Type For Print Output

    Setup and Registration Media Type for Print Output Specify the paper type to be used for print output of the received fax. Part that is operated Refer to Basic Operation Procedure on page 6-7. Press the key to select [FAX Media Type]. Reception: FAX Media Type *********************...
  • Page 145 Setup and Registration NOTE: [Cassette 2 Set.] and [Cassette 3 Set.] are shown when the optional paper feeder is installed. Press the OK key. Press the key to select [Cassette 1 Size], [Cassette 2 Size] or [Cassette 3 Size]. Press the OK key. Press the key to select the desired paper Cassette 1 Size: a b...

  • Page 146: Rings

    Setup and Registration Rings You can change the number of times to let the phone ring before answering a call as needed. The number of ringing times can be changed independently for each receiving mode of Auto (Normal), Auto (TAD) and Auto (FAX/TEL).

  • Page 147: Receiving Mode

    Setup and Registration Receiving Mode The following five receiving modes are available. • FAX Automatic Reception [Auto (Normal)] • FAX/TEL Auto Switch Reception [Auto (FAX/TEL)] (Refer to page 6-4.) • FAX/Answering Machine Auto Switch Reception [Auto (TAD)] (Refer to page 6-4.) •...

  • Page 148: Reception Date/Time

    Setup and Registration Reception Date/Time Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different time zone.

  • Page 149: In 1 Reception

    Setup and Registration 2 in 1 Reception When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper. Refer to Basic Operation Procedure on page 6-7. Press the key to select [2 in 1 Printing].

  • Page 150: Print All At Once [Batch Print]

    Setup and Registration Print all at once [Batch Print] When a multi-page fax is received, the pages are printed in a batch after all pages are received. If [Off] is set, each page is printed as it is received. Refer to Basic Operation Procedure on page 6-7. Press the key to select [Batch Print].

  • Page 151: Encryption

    Setup and Registration Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals.

  • Page 152: Registering An Encryption Key

    Setup and Registration Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system.
  • Page 153 Setup and Registration Press the key to select the encryption key Encryption Key: that you want to confirm or delete. Key 01 ********************* Key 02 Key 03 Menu Press [Menu] (the Right Select key). Confirming the encryption key Press the key to select [Detail].

  • Page 154: Operation At The Sending System

    Setup and Registration Operation at the Sending System When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys. NOTE: Encrypted transmission can be also used in broadcast transmission. With encryption communication, you cannot conduct sub address communication.
  • Page 155 Setup and Registration Press the key to select the desired Encryption Key: encryption key number. ---------------- ********************* 2 *Key 02 Key 03 Press the OK key. Press the key to select [On] or [Off]. Encryption Box: 1 *Off ********************* NOTE: When the machine receives originals, the encryption box is not used.
  • Page 156 Setup and Registration Press the key to select [Encryption RX]. Press the OK key. Press the key to select [On]. Encryption RX: 1 *Off ********************* Press the OK key. Press the key to select the desired Encryption Key: encryption key number. 1 *Key 01 ********************* Key 02...

  • Page 157: Duplex Print Output

    Setup and Registration Duplex Print Output When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data. Refer to Basic Operation Procedure on page 6-7. Press the key to select [Duplex Printing].

  • Page 158: Transmission Restriction

    Setup and Registration Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance.

  • Page 159: Registering Permit Fax No

    Setup and Registration †. If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the recipient, sending is not rejected. ††. If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the sender, reception is not rejected.

  • Page 160: Changing And Deleting Permit Fax No

    Setup and Registration Press [Menu] (the Right Select key). Permit No. List: a b 0667640001 ********************* 0667643755 0120123456 [ Menu Press the key to select [Add FAX Number]. Menu: Detail/Edit Delete ********************* Add FAX Number Press the OK key. Use the numeric keys to enter a Permit FAX FAX No.
  • Page 161 Setup and Registration Changing Permit FAX No. Press the key to select [Detail/Edit]. Menu: Detail/Edit ********************* Delete Add FAX Number Press the OK key. Use the numeric keys to reenter the Permit FAX No. Entry: FAX number. Up to 20 digits can be entered. 0667640001* NOTE: Press the Address Recall/Pause key to...

  • Page 162: Registering Reject Fax No

    Setup and Registration Registering Reject FAX No. NOTE: Up to 10 Reject FAX numbers can be registered. Refer to Basic Operation Procedure on page 6-7. Press the key to select [Reject No. List]. TX/RX Restrict.: a b Permit No. List Permit ID List ********************* Reject No.
  • Page 163 Setup and Registration Changing and Deleting Reject FAX No. Follow steps 1 to 7 of Registering Reject FAX No. on page 6-32. Press the key to select the Reject FAX No. Reject No. List: a b to be changed or deleted. 0667640001 ********************* 0667643755...
  • Page 164 Setup and Registration Press [Yes] (the Left Select key). This deletes Delete. the Reject FAX number. Are you sure? 0667640001 To change and delete other Reject FAX numbers, repeat steps 2 to 4. Registering Permit ID No. NOTE: Up to 5 Permit ID numbers can be registered. Refer to Basic Operation Procedure on page 6-7.
  • Page 165 Setup and Registration Press the OK key. Use the numeric keys to enter a Permit ID number Permit ID: (0000 to 9999). (0000 - 9999) ****0000* NOTE: Press the Clear key to display the previous number. Press the OK key. To register other Permit ID numbers, repeat steps 4 to 8.

  • Page 166: Setting Send Restriction

    Setup and Registration Deleting Permit ID No. Press the key to select [Delete]. Menu: Detail/Edit Delete ********************* Add FAX ID Press the OK key. Press [Yes] (the Left Select key). This deletes Delete. the Permit ID number. Are you sure? 0004 To change and delete other Permit ID numbers, repeat step 2 to 4.

  • Page 167: Setting Reception Restriction

    Setup and Registration Setting Reception Restriction You can restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No. and Permit ID No. and senders registered in your Address Book. This mode also allows you to set a [Reject List] for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected.
  • Page 168 Setup and Registration Press the key to select the reception UnknownNumber RX: a b restriction number. To permit reception, select 1 *Reject [Permit]. To reject reception, select [Reject]. ********************* Permit Press the OK key. 6-38...

  • Page 169: Connection To Pbx (Private Branch Exchange) (Europe Only)

    Setup and Registration Connection to PBX (Private Branch Exchange) (Europe only) When using this machine in environment in which PBX for connection to multiple phones for business use is installed, perform the following PBX setting. NOTE: Before connecting this machine to PBX, it is recommended to contact the company that installed the PBX system to request connection of this machine.

  • Page 170: Remote Diagnostics

    Setup and Registration Remote Diagnostics If a problem arises with this machine and you contact our service representative, this feature enables our Service Center computer to access the machine over the phone and check the machine’s status or look for problems.

  • Page 171: About Network Fax

    7 About Network FAX This chapter explains how to use Network FAX. Please also read the Network FAX Driver Operation Guide (Online Manual) contained in the included DVD, which describes how to operate your PC to send a fax using Network FAX and make various settings.

  • Page 172: What Is Network Fax

    About Network FAX What is Network FAX? The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. • PC-prepared document can be sent and received by fax without being printed out. •...
  • Page 173 About Network FAX NOTE: The memory forwarding function allows not only reception by the networked PC, but also forwarding of the received fax by e-mail or forwarding to another fax machine.

  • Page 174: Setup

    About Network FAX Setup The following preparation is needed before using Network FAX. Flow of Setup Connection to a PC Connect the machine to a PC using the network cable. For details, refer to the machine’s Operation Guide. Machine Registration Using the memory transmission function, select the recipient PC or file format.

  • Page 175: Troubleshooting

    8 Troubleshooting This chapter explains how to deal with problems. • Indicators During Sending/Receiving Operation............8-2 • Responding to an ATTENTION Indicator Flashes............8-2 • Precautions When Turning Power OFF............... 8-3 • Error Messages ......................8-4 • Troubleshooting ......................8-6...

  • Page 176: Indicators During Sending/Receiving Operation

    Troubleshooting Indicators During Sending/Receiving Operation The Processing and Memory indicators show the fax transmission status. • The Processing indicator blinks when the machine is sending/receiving a fax. • The Memory indicator blinks when source data is being stored in memory for memory transmission. •...

  • Page 177: Precautions When Turning Power Off

    Troubleshooting Precautions When Turning Power OFF To receive faxes with the power turned off, press the Power key on the operation panel. You cannot automatically receive a fax when the main power switch is turned off. Before turning off the main power switch, press the Power key on the operation panel. Make sure that the Memory indicator is off before turning off the main power switch.

  • Page 178: Error Messages

    Troubleshooting Error Messages When an error occurs, the display may show one of the error messages listed below. These will help you identify and correct the problem. NOTE: When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer to the Error Code List on Appendix-12 for a description.

  • Page 179: Troubleshooting

    Troubleshooting Reference Message Checkpoint Corrective Action Page The phone receiver is off the Is the phone (commercially Hang up the handset. – hook. Hang Up. available) connected to the machine off the hook? Scheduled sending jobs – The number of jobs has exceeded.

  • Page 180: Troubleshooting

    Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Reference Symptom Checkpoint Corrective Action Page Cannot send document. Is the modular cord Connect the modular cord – connected correctly? correctly.
  • Page 181 Troubleshooting Reference Symptom Checkpoint Corrective Action Page Cannot perform sub s the recipient fax machine Sub address transmission – address transmission. equipped with a sub address cannot be performed unless transmission feature? the recipient fax machine has a similar sub address transmission feature.
  • Page 182 Troubleshooting...

  • Page 183: Appendix

    Appendix • Character Entry Method ................. Appendix-2 • Menu List ......................Appendix-7 • Specifications (Fax function)................Appendix-6 • Received FAX Sizes and Paper Priority (Inch Model) ........Appendix-10 • Received FAX Sizes and Paper Priority (Metric Model) ........Appendix-11 • Error Code List ..................... Appendix-12 Appendix-1...

  • Page 184: Character Entry Method

    Character Entry Method In character entry screens, use the procedure below to enter characters. Keys Used Use the following keys to enter characters. 1. OK Key Press this key to finalize the entered character(s). 2. Clear Key Press this key to delete the character at the cursor position. If the cursor is at the end of the line, the character to the left of it is deleted.

  • Page 185: Selecting Type Of Characters

    Selecting Type of Characters To enter characters, the following three types are available: To enter alphabets. To enter numerals. Symbols To enter symbols. In a character entry screen, press [Text] (the Right File name input: Select key) to select the type of characters you want to enter.

  • Page 186: Entering Characters

    Entering Characters After selecting a character type, use the procedure below to enter characters. Entering Alphabets and Numerals Referring to the table below, press the key corresponding to the character you want to enter until it is displayed. Entry mode Available characters Alphabetic/Symbol .
  • Page 187 Characters associated with different keys can be entered consecutively. To enter a character associated with the same key after another, use cursor keys to move the cursor to the next entry position before entering it. If you use cursor keys to move the cursor to an entry position apart from the end of the line and enter a character there, spaces are automatically entered in between.

  • Page 188: Specifications (Fax Function)

    Specifications (Fax function) NOTE: Specifications are subject to change without notice. Item Description Type FS-C2126MFP+ Compatibility Super G3 Communication Line Subscriber telephone line Transmission Time 3 seconds or less (33600 bps, JBIG, ITU-T A4 #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/9600/ 7200/4800/2400 bps Coding Scheme JBIG/MMR/MR/MH Error Correction...

  • Page 189: Menu List

    Menu List The function keys on the message display and operation panel have the following menus. Refer to this list as necessary when you operate the machine. Click a page number below to jump to the setting procedure for that function.
  • Page 190 Continued from previous page System Menu/ Report Report Print Status Page (page 5-10) Counter Key Admin Rpt Set. Outgoing FAX Rpt (page 5-8, page 5-9) Incoming FAX Rpt (page 5-8, page 5-9) Result Rpt Set. Send Result (page 5-5, page 5-7) FAX RX Result (page 5-6, page 5-11) JobFinish Notice (page 4-56) Common...
  • Page 191 Continued from previous page Reception RX Settings (page 3-9, page 6-17) RX Date/Time (page 6-18) 2 in 1 Printing (page 6-19) Batch Print (page 6-20) Remote SW Dial (page 4-14) Encryption RX (page 6-21) Duplex Printing (page 6-27) TX/RX Restrict. TX Restriction (page 6-36) RX Restriction (page 6-37) Permit No.

  • Page 192: Received Fax Sizes And Paper Priority (Inch Model)

    Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override Received FAX Size †...

  • Page 193: Received Fax Sizes And Paper Priority (Metric Model)

    Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override Received FAX Size †...

  • Page 194: Error Code List

    Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE: If an error occurs during V34 communication, the U in the error codes is replaced by an E. Error Code Possible Cause/Action Busy...
  • Page 195 Error Code Possible Cause/Action U01700 - U01720 Communication error occurred during high-speed transmission. Send again. U01721 Communication error occurred during high-speed transmission. Designated transmission speed may not be available for the recipient machine. Reduce the transmission start speed and send again.
  • Page 196 Error Code Possible Cause/Action U03500 Sub address bulletin board reception was attempted and the other party’s machine is an our- brand model, but the specified sub address box was not registered on the other party’s machine. Check with the recipient. U03600 The other party’s machine is an our-brand model and sub address bulletin board reception was...
  • Page 197 Error Code Possible Cause/Action U14000 Reception to the Sub Address Box was stopped because there is no more free space in the memory of this machine. Create free space by outputting the data stored in the memory, or cancel the reception to the Sub Address Box. U14100 Transmission to the Sub Address Box or sub address box on our-brand recipient machine was...
  • Page 198 Appendix-16...

  • Page 199: Index

    Index Contents of Encryption Key 6-22 Continuous Scan 4-56 Date Numerics Delayed Transmission Cancel 3-13 2 in 1 Reception 6-19 Immediate Transmission 3-13 Density Description of Operation Procedure xiii Direct Transmission About this Operation Guide Cancel 3-13 Account Management 4-51 Document Processor Address Book 3-15...
  • Page 200 Original Orientation 4-55 Original Size Selection 4-55 Indicators Installation Precautions Interrupt Send Part Names and Functions 6-39 Permit Fax No. Job Accounting 4-51 Change/Deletion 6-30 Communication Form Subject to Job Registration 6-29 Accounting 4-52 Permit ID No. Contents 4-51 Change/Deletion 6-35 Limit 4-52...
  • Page 201 Reject Fax No. Printing Originals from Sub Address Box Change/Deletion 6-33 4-37 Registration 6-32 Sub Address Bulletin Board Communication Remote Diagnostics 6-40 Remote Switch Function 4-14, Sub Address Communication 3-5, 4-32 How to Register 4-14 How to Conduct 4-32 How to Use 4-15 Sub Address 4-32...
  • Page 202 Index-4...
  • Page 206 First edition 2011.4 2MBKMEN000...

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