Kyocera FS-C2626MFP Operation Manual
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Kyocera FS-C2626MFP Operation Manual

Fs-c2626mfp/c3640mfp fax operation guide
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FS-C2626MFP
FS-3640MFP
FAX OPERATION GUIDE

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Summary of Contents for Kyocera FS-C2626MFP

  • Page 1 FS-C2626MFP FS-3640MFP FAX OPERATION GUIDE...

  • Page 2: Safety Conventions In This Guide

    Safety Conventions in This Guide Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.

  • Page 3: Table Of Contents

    Contents Before Using the Fax Machine ..........1-1 Part Names and Functions ....................1-2 Machine ........................1-2 Operation Panel (Color MFP) ..................1-4 Operation Panel (Black & White MFP) ............... 1-5 Touch Panel ....................... 1-6 Enter key and Quick No. Search key ................. 1-6 Quick Setup Wizard (Fax Setup) ..................
  • Page 4 Standby Transmission ......................4-19 Interrupt Send ........................4-20 Job Finish Notice ........................ 4-21 File Name ........................... 4-22 Receiving Faxes ..............5-1 Fax reception ........................5-2 Reception Method ...................... 5-2 Checking and Changing the Reception Method ............5-3 FAX Automatic Reception ....................5-4 Flow of reception ......................
  • Page 5 Network FAX ........................6-43 Flow of Network FAX Sending ................. 6-43 Flow of Network FAX Receiving ................6-43 Setup ........................6-44 Installing the Network Fax Driver ................6-45 Basic Transmission ....................6-46 Configuring the Driver Default Settings ..............6-49 Using a Connected Telephone ..........7-1 FAX/TEL Auto Switch Reception ..................
  • Page 6 Troubleshooting ..............10-1 Indicators During Sending/Receiving Operation ..............10-2 Responding to an Attention Indicator Flashes ..............10-2 Precautions When Turning Power OFF ................10-3 Error Messages ........................10-4 Error Code List ........................10-5 Troubleshooting ........................10-7 Appendix ................11-1 Character Entry Method ..................... 11-2 Entry Screens ......................

  • Page 7: Safety Information

    Safety Information About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. Environment Precautions for Use Loading Paper...

  • Page 8: Legal Notice

    General Notice Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.

  • Page 9: Important Safety Instructions

    8 This equipment cannot be used on public coin service provided by the telephone company. Connection to Party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. 9 If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not disable your alarm equipment.
  • Page 10 CANADIAN IC REQUIREMENTS "This product meets the applicable Industry Canada technical specifications" "The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five."...
  • Page 11 Technical regulations for terminal equipment This terminal equipment complies with: • TBR21 • DE 08R00 National AN for D • AN 01R00 AN for P • DE 09R00 National AN for D • AN 02R01 AN for CH and N •...

  • Page 12: Appendix

    Introduction About this Operation Guide This Operation Guide contains the following chapters. Chapter Contents Before Using the Fax Machine Explains the part names and the quick setup wizard. Registering Destinations Explains the procedures for registering destinations in the address book and one-touch keys. Methods For Entering the Explains the procedures for entering destination fax Destination...

  • Page 13: Conventions In This Guide

    Conventions in This Guide The following conventions are used depending on the nature of the description. Convention Description Example Bold Indicates the operation panel keys or a Press the Start key. computer screen. [Regular] Indicates the touch panel keys. Press [OK]. Italic Indicates a message displayed on the touch Ready to copy is...

  • Page 14: Originals And Paper Sizes

    Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. Icons on the Touch Panel The following icons are used to indicate originals and paper placement directions on the touch panel. Originals Paper Horizontal direction...

  • Page 15: Before Using The Fax Machine

    Before Using the Fax Machine This chapter explains the following topics: Part Names and Functions ..........................1-2 Machine ..............................1-2 Operation Panel (Color MFP) ........................1-4 Operation Panel (Black & White MFP) ....................1-5 Touch Panel ............................. 1-6 Enter key and Quick No. Search key ....................... 1-6 Quick Setup Wizard (Fax Setup) ........................

  • Page 16: Part Names And Functions

    Before Using the Fax Machine > Part Names and Functions Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide. Color MFP Black &...

  • Page 17: Document Processor

    Before Using the Fax Machine > Part Names and Functions Document Processor Color MFP Top cover Open this cover when the original jammed in the Document Processor. Original width guides Adjust these guides according to the original width. Original table Stack the sheet originals on this table.

  • Page 18: Operation Panel (Color Mfp)

    Before Using the Fax Machine > Part Names and Functions Operation Panel (Color MFP) For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s Operation Guide. Displays the System Menu/Counter Ends operation (logs out) screen.

  • Page 19: Operation Panel (Black & White Mfp)

    Before Using the Fax Machine > Part Names and Functions Operation Panel (Black & White MFP) For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s Operation Guide. Displays the System Menu/Counter Ends operation (logs out) screen.

  • Page 20: Touch Panel

    Before Using the Fax Machine > Part Names and Functions Touch Panel Displays the status of the Displays the date and time and Ready to send. 10:10 equipment as well as necessary Dest. : number of destinations. Check operation messages. On Hook Chain Direct...
  • Page 21 Before Using the Fax Machine > Part Names and Functions Ready to send. 10:10 Enter Destination. 10:10 One Touch Key One Touch Key No. Entry 123456 None None (001 - 100) None None None None None None None None None Cancel Cancel Touching the Quick No.

  • Page 22: Quick Setup Wizard (Fax Setup)

    Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Quick Setup Wizard (Fax Setup) In quick setup mode, a wizard is used to configure the following settings. Be sure to complete the settings before using the fax system. Fax setup items Step Setting item...

  • Page 23: Fax Setup Procedure

    Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Fax setup procedure Display the screen. System Menu/Counter. 10:10 System Menu Quick Setup Wizard Language Report Counter Select a function. System Menu/Counter. 10:10 Quick Setup Wizard FAX Setup Paper Setup Energy Saver Setup <...
  • Page 24 Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Finish. System Menu/Counter. 10:10 Complete 1. Dialing/RX Mode 2. Local FAX Info. 3. Sound Volume 4. Rings To close this wizard, press [Finish]. 5. Redial * All items can be changed in the System menu.

  • Page 25: Setting Date And Time

    Before Using the Fax Machine > Setting Date and Time Setting Date and Time Set the local date and time at the place of installation. When you send a fax using the transmission function, the date and time as set here will be printed in the header of the fax.

  • Page 26: Set The Time

    Before Using the Fax Machine > Setting Date and Time Set the time. System Menu/Counter. 10:10 Date/Time - Time Hour Minute Second Cancel < Back Press [+] or [-] to set each of Hour, Minute, and Second. 1-12...

  • Page 27: Pbx Setting (Europe Only)

    Before Using the Fax Machine > PBX Setting (Europe only) PBX Setting (Europe only) When using this machine in environment in which PBX for connection to multiple phones for business use is installed, perform the following PBX setting. NOTE Before connecting this machine to PBX, it is recommended to contact the company that installed the PBX system to request connection of this machine.

  • Page 28: Registering Destinations

    Registering Destinations This chapter explains the following topics: Registering Destinations in the Address Book ....................2-2 Adding a contact ............................2-2 Adding a Group ............................2-6 Editing and Deleting Address Book Entries ..................... 2-9 Printing Address List ..........................2-11 Adding a Destination on One Touch Key ......................2-12 Adding a Destination ..........................

  • Page 29: Registering Destinations In The Address Book

    Registering Destinations > Registering Destinations in the Address Book Registering Destinations in the Address Book Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a group, enter the group name and select group members from the Address Book. Adding a contact A maximum of 200 contact addresses can be registered.
  • Page 30 Registering Destinations > Registering Destinations in the Address Book Enter the destination name. Up to 32 characters can be entered. For details on character entry, refer to Character Entry Method on page 11-2. Enter the address number. Select the item that you want to change. 10:10 Ready to send.
  • Page 31 Registering Destinations > Registering Destinations in the Address Book Select transmission settings The transmission start speed, ECM communication, and encrypted transmission can be set. Press [Detail Settings]. Ready to send. 10:10 Sub Address Detail Settings 0123456789 Pause Space Backspace Cancel Configure the transmission start speed.
  • Page 32 Registering Destinations > Registering Destinations in the Address Book Press [OK]. Ready to send. 10:10 FAX - Detail Settings TX Start Speed 33600bps Encrypted Transmission Cancel Set a sub address. Ready to send. 10:10 Ready to send. 10:10 FAX - Sub Address Sub Address Detail Settings Sub Address...

  • Page 33: Adding A Group

    Registering Destinations > Registering Destinations in the Address Book Adding a Group Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 50 groups can be added in the Address Book. Before adding a group in the Address Book, the contacts to be included in the group must be added first.
  • Page 34 Registering Destinations > Registering Destinations in the Address Book Enter the group name. Up to 32 characters can be entered. For details on character entry, refer to Character Entry Method on page 11-2. Enter the address number. Ready to send. 10:10 Ready to send.
  • Page 35 Registering Destinations > Registering Destinations in the Address Book You can also press [Menu] to perform a more detailed search. Ready to send. 10:10 10:10 Address Book (Contact) Menu Narrow Down Sales department 1 0123456 Search (Name) Sales department 1 Search(No.) Support department 0234567...

  • Page 36: Editing And Deleting Address Book Entries

    Registering Destinations > Registering Destinations in the Address Book Editing and Deleting Address Book Entries Edit and delete the destinations (contacts) you added to the Address Book. Display the screen. Ready to send. 10:10 Dest. : Check On Hook Chain Direct Recall Add Dest.
  • Page 37 Registering Destinations > Registering Destinations in the Address Book Ready to send. 10:10 Edit - Confirm Name Sales department 1 Address Number Auto E-mail Address Cancel < Back Save To delete a member (group) To delete a member from a group, select the destination you wish to delete and press [(Delete)] (the trash can icon).

  • Page 38: Printing Address List

    Registering Destinations > Registering Destinations in the Address Book Printing Address List You can print the list of destinations registered in the Address Book. You can sort the list in the order of index or address numbers of the destinations. Display the screen.

  • Page 39: Adding A Destination On One Touch Key

    Registering Destinations > Adding a Destination on One Touch Key Adding a Destination on One Touch Key Add a new destination (contact or group) on One Touch Key. Adding a Destination Add a new destination (contact or group). A maximum of 100 destinations can be registered. To register a destination to a One Touch Key, it must first be registered in the Address Book.
  • Page 40 Registering Destinations > Adding a Destination on One Touch Key You can also press [Menu] to perform a more detailed search. System Menu/Counter. 10:10 10:10 Address Book (All) Menu Narrow Down Sales department 1 0123456 Search (Name) Sales department 1 Search(No.) Support department 0234567...

  • Page 41: Editing And Deleting One Touch Key

    Registering Destinations > Adding a Destination on One Touch Key Editing and Deleting One Touch Key Edit and delete the destinations you added to One Touch Key. Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter.

  • Page 42: Methods For Entering The Destination

    Methods For Entering the Destination This chapter explains the following topics: Entering the destination fax number with the numeric keys ................3-2 Choosing from the Address Book ........................3-4 Choosing by One Touch Key ..........................3-6 Using the Speed Dial key ........................... 3-7 Broadcast Transmission .............................

  • Page 43: Entering The Destination Fax Number With The Numeric Keys

    Methods For Entering the Destination > Entering the destination fax number with the numeric keys Entering the destination fax number with the numeric keys The procedure for entering the destination fax number with the numeric keys is explained below. Display the fax number entry screen. Ready to send.
  • Page 44 Methods For Entering the Destination > Entering the destination fax number with the numeric keys Description Sub Address To communicate using the sub address, press this key. For details, refer to Sub Address Transmission on page 6-23. Detail Settings TX Start Speed To change the transmission start speed, press this key.

  • Page 45: Choosing From The Address Book

    For more information about how to register destinations in the Address Book, refer to Registering Destinations in the Address Book on page 2-2. For details on the external address book, refer to KYOCERA COMMAND CENTER Operation Guide. Display the screen.
  • Page 46 Methods For Entering the Destination > Choosing from the Address Book You can also press [Menu] to perform a more detailed search. Ready to send. 10:10 10:10 Address Book (All) Menu Narrow Down 123456 123456 Search (Name) 789012 789012 Search(No.) ABCDEF 567890 Sort (Name)

  • Page 47: Choosing By One Touch Key

    Methods For Entering the Destination > Choosing by One Touch Key Choosing by One Touch Key Select the destination using the One Touch Keys. NOTE For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 2-12. Display the screen.

  • Page 48: Using The Speed Dial Key

    Methods For Entering the Destination > Using the Speed Dial key Using the Speed Dial key You can designate a three-digit (001 to 100) One-touch key number (speed dial) to select the destination. NOTE For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 2-12. Display the screen.

  • Page 49: Broadcast Transmission

    Methods For Entering the Destination > Broadcast Transmission Broadcast Transmission This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards.
  • Page 50 Methods For Entering the Destination > Broadcast Transmission Select the destination from the Address Book Select the destination. Ready to send. 10:10 Ready to send. 10:10 Dest. : Address Book (All) Check 123456 123456 On Hook Chain Direct Recall Add Dest. 789012 789012 ABCDEF...

  • Page 51: Using Redial

    Methods For Entering the Destination > Using redial Using redial Redial is a function allowing you to dial the last entered number once again. Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax to the same receiving system, press [Recall], and you can call the receiving system you dialed on the destination list.

  • Page 52: Using Chain Dial

    Methods For Entering the Destination > Using chain dial Using chain dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.
  • Page 53 Methods For Entering the Destination > Using chain dial Enter the fax number to be added to the chain number. Select fax number from the Address Book Ready to send. 10:10 10:10 Ready to send. Chain Address Book 123456 123456 Ext.

  • Page 54: Using Favorites

    Methods For Entering the Destination > Using favorites Using favorites A destination, transmission time, and other transmission settings can be registered as a favorites. After a favorites has been registered, it can be opened by simply selecting it from the Favorites screen. By registering using the wizard format, you can check each setting when transmitting.
  • Page 55 Methods For Entering the Destination > Using favorites Confirm the settings and start the job. Use [ ] or [ ] to scroll up and down. Press [Start] to start copying. 10:10 Confirmation Copies 1Copies Paper Selection Auto Zoom 100% Density Normal 0 Cancel...

  • Page 56: Sending Faxes

    Sending Faxes This chapter explains the following topics: Basic transmission procedure ..........................4-2 Checking the Send Status ........................4-4 Priority Override Send ..........................4-5 Cancelling the Transmission ........................4-6 Fax transmission functions ..........................4-8 Original scan settings ............................4-9 Original Size Selection ..........................4-9 Original Orientation ..........................

  • Page 57: Basic Transmission Procedure

    Sending Faxes > Basic transmission procedure Basic transmission procedure The basic procedure for using the fax system is explained below. Press the FAX key The base screen for fax appears. NOTE If the touch panel is turned off, press the Power key and wait for the machine to warm up.
  • Page 58 Sending Faxes > Basic transmission procedure Select the transmission method Ready to send. There are two transmission methods: memory transmission and direct 10:10 Dest. : transmission. Check On Hook Chain Direct Memory transmission: The original is scanned into memory before Recall Add Dest.

  • Page 59: Checking The Send Status

    Sending Faxes > Basic transmission procedure Checking the Send Status Press the Status/Job Cancel key. Display the send job status screen. Status/Job Cancel. 10:10 Status/Job Cancel. 10:10 Status Send Job Status Print Job Status 0005 0123456 Process Send Job Status Store Job Status Scheduled Job Pause All...

  • Page 60: Priority Override Send

    Sending Faxes > Basic transmission procedure Priority Override Send A fax job waiting to be sent can be sent by priority override. Press the Status/Job Cancel key. Select the job to be sent by priority override. Status/Job Cancel. 10:10 Status/Job Cancel. 10:10 Send Job Status Status...

  • Page 61: Cancelling The Transmission

    Sending Faxes > Basic transmission procedure Cancelling the Transmission The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained here. Cancelling Memory Transmission (while originals are being scanned) Press the Stop key.
  • Page 62 Sending Faxes > Basic transmission procedure Cancelling Transmission (during communication) Follow this procedure to break the connection and stop transmission/reception. Press the Status/Job Cancel key. Disconnection of communication. Status/Job Cancel. 10:10 Status/Job Cancel. 10:10 Status Printer Running Receiving... Waiting Toner Status Paper Status No Paper Pause All...

  • Page 63: Fax Transmission Functions

    Sending Faxes > Fax transmission functions Fax transmission functions Functions frequently used for transmission are shown at the bottom of the transmission screen. To show other functions, press [Functions]. Use [] or [] to select the function. What do you want to do? Reference Page ...

  • Page 64: Original Scan Settings

    Sending Faxes > Original scan settings Original scan settings Original Size Selection Specify the original size to be scanned. Metric Select from A4, A5, A6, B5, B6, or Folio. Inch Select from Letter, Legal, Statement, Executive, or Oficio II. Others Select from 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope C5, Hagaki, Oufukuhagaki, Youkei 4, Youkei 2, or Custom For instructions on how to specify the custom original size, refer to the machine’s Operation Guide.

  • Page 65: Original Orientation

    Sending Faxes > Original scan settings Original Orientation To scan the original in the correct orientation, specify which side of the original is the top. To set a 2-sided, the orientation of the placed original must be set. Display the screen. Ready to send.

  • Page 66: Selecting The Fax Resolution

    Sending Faxes > Original scan settings Display the screen. Ready to send. 10:10 Ready to send. 10:10 Dest. : Functions Original Size Check On Hook Chain Direct Original Orientation Recall Add Dest. Top Edge on Left Duplex 1-sided FAX TX Resolution Address Book Ext Address Book One Touch Key...

  • Page 67: Selecting The Density

    Sending Faxes > Original scan settings Select the resolution. Ready to send. 10:10 FAX TX Resolution 400x400dpi Ultra 200x400dpi Super 200x200dpi Fine 200x100dpi Normal Cancel Selecting the Density Adjust the density automatically or manually. Display the screen. Ready to send. 10:10 Ready to send.

  • Page 68: Continuous Scan

    Sending Faxes > Original scan settings Continuous Scan Scan a large number of originals in separate batches and then produce as one job. Originals will be scanned continuously until you press [Scan Finish]. Display the screen. Ready to send. 10:10 Ready to send.

  • Page 69: Direct Transmission

    Sending Faxes > Direct Transmission Direct Transmission Scans all originals into memory, then dials and sends. Scanning of the originals starts after the connection is made with the receiving system, allowing you to verify that each page of the fax has been properly sent. Setting for Direct Description transmission...

  • Page 70: Manual Send

    Sending Faxes > Manual Send Manual Send This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system. NOTE Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals.

  • Page 71: Delayed Transmission

    Sending Faxes > Delayed Transmission Delayed Transmission Set a send time. You can use delayed transmission together with the broadcast transmission function, etc. The method for sending originals to one destination after setting the start time is explained here. IMPORTANT If the current time displayed on the touch panel is not correct, you cannot send originals correctly at the preset time.
  • Page 72 Sending Faxes > Delayed Transmission Configure the function. Ready to send. 10:10 Ready to send. 10:10 FAX Delayed Transmission FAX Delayed Transmission - Start Time (00 - 23) (00 - 59) Cancel Cancel < Back Use [+]/[-] or the numeric keys to enter the transmission start time. 4-17...

  • Page 73: Cancelling And Sending Delayed Transmissions (Queued)

    Sending Faxes > Delayed Transmission Cancelling and Sending Delayed Transmissions (Queued) To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for the specified time, use the procedure below. Display the screen. Status/Job Cancel. 10:10 Status Print Job Status...

  • Page 74: Standby Transmission

    Sending Faxes > Standby Transmission Standby Transmission During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission. NOTE Together with delayed transmission and interrupt send, up to 35 transmissions can be scheduled.

  • Page 75: Interrupt Send

    Sending Faxes > Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set.

  • Page 76: Job Finish Notice

    Sending Faxes > Job Finish Notice Job Finish Notice Send e-mail notice when a job is complete. Display the screen. Ready to send. 10:10 Ready to send. 10:10 Dest. : Functions Job Finish Notice Check On Hook Chain Direct FAX Delayed Transmission Recall Add Dest.

  • Page 77: File Name

    Sending Faxes > File Name File Name Add a file name. Additional information such as Job No. and Date and Time can also be set. Display the screen. Ready to send. 10:10 10:10 Ready to send. Dest. : Functions Density Check On Hook Chain...

  • Page 78: Receiving Faxes

    Receiving Faxes This chapter explains the following topics: Fax reception ..............................5-2 Reception Method ............................ 5-2 Checking and Changing the Reception Method ..................5-3 FAX Automatic Reception ..........................5-4 Flow of reception ............................. 5-4 Canceling reception (Disconnection of communication) ................5-6 Manual Reception ..............................

  • Page 79: Fax Reception

    Receiving Faxes > Fax reception Fax reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX- dedicated reception. No special operation is required when receiving faxes. NOTE When the original size is larger than A4 or Letter at the sender, the send image size will be reduced at the sender's machine to fit to your supported paper size.

  • Page 80: Checking And Changing The Reception Method

    Receiving Faxes > Fax reception Checking and Changing the Reception Method Display the screen. System Menu/Counter. 10:10 System Menu Send Document Box Favorites/Application Use [ ] or [ ] to scroll up and down. System Menu/Counter. 10:10 System Menu/Counter. 10:10 FAX - Reception TX/RX Common Reception Mode...

  • Page 81: Fax Automatic Reception

    Receiving Faxes > FAX Automatic Reception FAX Automatic Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX- dedicated reception. No special operation is required when receiving faxes. Flow of reception Reception Starts Color MFP Black &...
  • Page 82 Receiving Faxes > FAX Automatic Reception Reception Print Color MFP Black & White MFP Received faxes are output to the inner tray with the printed side facing down. The inner tray can hold a maximum of 150 sheets on a Color MFP, or 500 sheets on a Black & White MFP, of plain paper (80g/m ).

  • Page 83: Canceling Reception (Disconnection Of Communication)

    Receiving Faxes > FAX Automatic Reception Canceling reception (Disconnection of communication) When you cancel receiving by disconnecting the telephone line during communication, use the following procedure. Press the Status/Job Cancel key. Disconnection of communication. Status/Job Cancel. 10:10 Status/Job Cancel. 10:10 Status Printer Running...

  • Page 84: Manual Reception

    Receiving Faxes > Manual Reception Manual Reception This method allows you to receive faxes by pressing [Manual RX] after confirming that the telephone line has connected to the sending system. NOTE To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to Reception Mode on page 9-8.

  • Page 85: Fax Reception Functions

    Receiving Faxes > Fax reception functions Fax reception functions The reception method and fax printing method can be set. What do you want to do? Reference Page Print received faxes on both sides of the paper. Duplex Print Output  page 5-10 ...

  • Page 86: Fax Reception Settings

    Receiving Faxes > Fax reception settings Fax reception settings Media Type for Print Output Specify the paper type to be used for print output of the received fax. Supported paper types All Media Types, Plain, Vellum, Rough, Labels, Recycled, Bond, Cardstock, Color, Envelope, Thick, Coated , High Quality, Custom 1-8 Not used on a Black &...

  • Page 87: Reception Date/Time

    Receiving Faxes > Fax reception settings IMPORTANT Specify the paper size as follows for the cassette that you want to use for fax reception. Inch models: Select from [Inch]. Metric models: Select from [Metric]. Selecting the paper type. Use [ ] or [ ] to scroll up and down.

  • Page 88: In 1 Print

    Receiving Faxes > Fax reception settings 2 in 1 Print When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper. Print 2 in 1.

  • Page 89: Using Convenient Fax Functions

    Using Convenient Fax Functions This chapter explains the following topics: Memory Forwarding ............................6-2 Type of Forwarding Destination ....................... 6-2 Setting Forwarding ........................... 6-2 Registering Forwarding Destination ......................6-3 Changing and Deleting Registration Contents ..................6-4 Forwarding Time Setting .......................... 6-5 File Format Setting ..........................

  • Page 90: Memory Forwarding

    Using Convenient Fax Functions > Memory Forwarding Memory Forwarding When you have received a fax, you can forward the received image to other fax machines or computers, or set printing. Type of Forwarding Destination Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be forwarded to the specified destination.

  • Page 91: Registering Forwarding Destination

    Using Convenient Fax Functions > Memory Forwarding Registering Forwarding Destination Use the procedure below to register a forwarding destination. Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter. 10:10 System Menu Send Document Box Favorites/Application System Menu/Counter.

  • Page 92: Changing And Deleting Registration Contents

    Using Convenient Fax Functions > Memory Forwarding If [Address Entry (E-mail)] or [Address Entry (Folder)] is selected for the forwarding destination, refer to the Operation Guide for the machine to enter the address. NOTE For details on character entry, refer to Character Entry Method on page 11-2 Press [End].

  • Page 93: Forwarding Time Setting

    Using Convenient Fax Functions > Memory Forwarding To delete System Menu/Counter. 10:10 System Menu/Counter. 10:10 FAX - Forward Settings Forward Settings - Forward Destination Forwarding Sales department 1 123456789 Forward Destination File Format TIFF File Separation < Back Menu Select the destination and press [(Delete)] (the trash can icon). Press [End].

  • Page 94: File Format Setting

    Using Convenient Fax Functions > Memory Forwarding Configure the function. System Menu/Counter. 10:10 System Menu/Counter. 10:10 FAX - Forward Settings Forward Settings - Schedule E-mail Subject Add. Info. All Day FTP Encrypted TX Preset Time Print Schedule All Day < Back Cancel System Menu/Counter.

  • Page 95: File Separation

    Using Convenient Fax Functions > Memory Forwarding Configure the function. System Menu/Counter. 10:10 System Menu/Counter. 10:10 FAX - Forward Settings Forward Settings - File Format Forwarding Forward Destination TIFF File Format TIFF File Separation Cancel < Back Select [PDF], [TIFF], or [XPS]. If PDF is selected, select [Off], [PDF/A-1a], or [PDF/A-1b].

  • Page 96: E-Mail Subject Add. Info Setting

    Using Convenient Fax Functions > Memory Forwarding E-mail Subject Add. Info Setting Specify whether any information will be added to the subject of the E-mail. When adding information, you can select either Sender Name or Sender. Display the screen. Use [ ] or [ ] to scroll up and down.

  • Page 97: Ftp Encrypted Tx Setting

    Using Convenient Fax Functions > Memory Forwarding FTP Encrypted TX Setting Specify whether to use FTP encryption when you send data. NOTE To use FTP encryption, set SSL to [On] in the Secure Protocol settings. For details, refer to the Operation Guide for the machine. Display the screen.

  • Page 98: Print Setting

    Using Convenient Fax Functions > Memory Forwarding Print Setting You can set whether the machine should print received originals when forwarding them. Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter. 10:10 System Menu Send Document Box Favorites/Application...
  • Page 99 Using Convenient Fax Functions > Memory Forwarding Configure the function. Enter the file name. System Menu/Counter. 10:10 FAX - Forward Settings File Name < Back Use [ ] or [ ] to scroll up and down. NOTE For details on character entry, refer to Character Entry Method on page 11-2 Please note that when you have not add any additional information, file names become the same, and, therefore, old files are overwritten when received originals are forwarded with...

  • Page 100: Settings For Forwarding From Command Center (Memory Forwarding)

    Select a category from the navigation bar on the left to view and set values for that particular category. If administrator privileges have been enabled on COMMAND CENTER, remember to enter the correct user name and password when trying to access the relevant screens. For details, refer to the KYOCERA COMMAND CENTER Operation Guide. 6-12...

  • Page 101: Sub Address Box Function

    Using Convenient Fax Functions > Sub Address Box Function Sub Address Box Function Sub Address Box A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using sub address reception function, you can store received originals in a personal Sub Address Box. For the method for using a Sub Address Box, see the next section.

  • Page 102: Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Registering a Sub Address Box Up to 20 Sub Address Boxes can be registered. NOTE If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges.
  • Page 103 Using Convenient Fax Functions > Sub Address Box Function Set the owner Document Box. 10:10 Document Box. 10:10 Owner Add - Confirmation Local User Box Name Network User Box No. Auto No Owner Sub Address 1111 Owner User A Cancel Next >...

  • Page 104: Changing/Deleting Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Up to 16 digits can be entered for the box password. Numbers from 0 to 9, alphabetical letters, spaces, "#", and "*" can be used. The password is required when printing the files from the box.
  • Page 105 Using Convenient Fax Functions > Sub Address Box Function Changing/Deleting Changing Select the box Document Box. 10:10 10:10 Sub Address Box Menu Edit Delete Menu Cancel Next > Close Use [ ] or [ ] to scroll up and down. Document Box.

  • Page 106: Printing Originals From A Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Change the sub address. Document Box. 10:10 Document Box. 10:10 Sub Address Box:Box Box Name 1111 Box No. Space Backspace Sub Address 1111 Owner User A Cancel Cancel < Back Save For details on character entry, refer to Character Entry Method on page 11-2.

  • Page 107: Checking Details

    Using Convenient Fax Functions > Sub Address Box Function Selecting the Originals. Document Box. 10:10 Document Box. 10:10 Sub Address Box Box:Box doc00006420100908144604 Menu Cancel Next > Menu Cancel < Back Print NOTE When the password is set to a Sub Address Box, you need to enter the password in the following situations: If user login is disabled If user login is enabled but the Sub Address Box has been selected by another user when...
  • Page 108 Using Convenient Fax Functions > Sub Address Box Function Selecting the Originals. Document Box. 10:10 Sub Address Box Menu Cancel Next > Document Box. 10:10 Document Box. 10:10 Box:Box File: doc00006420100908144604 doc00006420100908144604 File Name doc00006420100908144604 Number of Pages 1 page Resolution 200x100dpi Normal Date and Time...

  • Page 109: Deleting Originals After Printing From A Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Deleting Originals after Printing from a Sub Address Box To automatically delete the originals printed form the Sub Address Box, use the following operation. Display the screen. Document Box. 10:10 Job Box Removable Memory Sub Address Box Polling Box...

  • Page 110: Printing A Sub Address Box List

    Using Convenient Fax Functions > Sub Address Box Function Deleting Document Box. 10:10 Document Box. 10:10 Sub Address Box Box:Box doc00006420100908144604 Menu Cancel Next > Menu Cancel < Back Print Printing a Sub Address Box List You can print the Sub Address Box list in which the list of Box No.’s and Box names of the registered Sub Address Boxes are described.

  • Page 111: Sub Address Transmission

    Using Convenient Fax Functions > Sub Address Box Function FAX Reception Box Sub Address Transmission To specify a Sub Address Box when sending a fax, follow the steps below. NOTE To use sub address transmission, check that a sub address and password have been set in the receiving system in advance.
  • Page 112 Using Convenient Fax Functions > Sub Address Box Function Configure the function. Display the screen. 10:10 Ready to send. On Hook Sub Address Detail Settings 1234567890 Pause Space Backspace Menu Next Dest. Cancel Enter the sub address. Ready to send. 10:10 Ready to send.
  • Page 113 Using Convenient Fax Functions > Sub Address Box Function Send Start. Ready to send. 10:10 On Hook Sub Address Detail Settings 1234567890 Pause Space Backspace Menu Next Dest. Cancel Check the destination and press the Start key. NOTE When On is selected in Entry Check for New Dest., a confirmation screen is displayed for the entered FAX number.

  • Page 114: Polling Communication

    Using Convenient Fax Functions > Polling Communication Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances.
  • Page 115 Using Convenient Fax Functions > Polling Communication Configure the function. System Menu/Counter. 10:10 System Menu/Counter. 10:10 Document Box - Polling Box Polling Box - Delete Transmitted File Delete Transmitted File Overwrite Setting Permit < Back Cancel Overwrite Setting To allow overwriting, set this option to [Permit]. Use the procedure below to overwrite the existing document if the same name is added to the new file.
  • Page 116 Using Convenient Fax Functions > Polling Communication Using Polling Transmission Press the Document Box key. Place the originals. Display the screen. Document Box. 10:10 Document Box. 10:10 Polling Box test Job Box Removable Memory Sub Address Box Polling Box Menu Cancel Store File Select the functions...

  • Page 117: Cancelling Polling Transmissions

    Using Convenient Fax Functions > Polling Communication Function Description Functions Original Size Select the size of originals to be scanned. Be sure to select the original’s size when using custom size originals. Orig. Orientation To ensure that the originals are stored in the correct orientation, this indicates which end of the original is the top.

  • Page 118: Polling Reception

    Using Convenient Fax Functions > Polling Communication Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. NOTE Multiple contacts cannot be specified for polling reception. If you specified a destination for which encrypted communication is registered, encrypted communication is disabled for polling reception.

  • Page 119: Specifying Destination

    Using Convenient Fax Functions > Polling Communication Using Polling Reception NOTE When the other party is using sub addresses, refer to Using Polling Reception with Sub Addresses below. Press the FAX key. Turn on polling reception. Use [ ] or [ ] to scroll up and down.
  • Page 120 Using Convenient Fax Functions > Polling Communication Using Polling Reception with Sub Addresses For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the sending machine. This communication is still possible when the other party is using a third-party machine provided it is equipped with the same type of sub address communication function.

  • Page 121: Printing From A Polling Box

    Using Convenient Fax Functions > Polling Communication Printing from a Polling Box Use this procedure to print an original stored in a Polling box. Display the screen. Document Box. 10:10 Job Box Removable Memory Sub Address Box Polling Box Select the original. Document Box.

  • Page 122: Checking Details

    Using Convenient Fax Functions > Polling Communication Checking Details Use this procedure to check the details of an original stored in a Polling box. Display the screen. Document Box. 10:10 Job Box Removable Memory Sub Address Box Polling Box Select the original. Document Box.

  • Page 123: Deleting Originals In A Polling Box

    Using Convenient Fax Functions > Polling Communication Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box. NOTE If Delete Transmitted File is set to [On], originals are automatically deleted following polling transmitted.

  • Page 124: Encryption

    Using Convenient Fax Functions > Encryption Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals.
  • Page 125 Using Convenient Fax Functions > Encryption For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and/or letters arbitrarily. NOTE Up to 20 encryption keys can be registered. Display the screen.

  • Page 126: Changing And Deleting Registration Contents Of Encryption Key

    Using Convenient Fax Functions > Encryption Changing and Deleting Registration Contents of Encryption Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter. 10:10 System Menu Send Document Box Favorites/Application System Menu/Counter. 10:10 System Menu/Counter. 10:10 FAX - TX/RX Common Encryption Key Registration...

  • Page 127: Using The Encrypted Transmission

    Using Convenient Fax Functions > Encryption Finish changing/deleting. System Menu/Counter. 10:10 TX/RX Common - Encryption Key Registration Key01 Key02 Key03 Key04 Menu Press [End]. Using the Encrypted Transmission When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys.
  • Page 128 Using Convenient Fax Functions > Encryption Turn on encrypted transmission. Display the screen. 10:10 System Menu/Counter. 10:10 Ready to send. FAX - Detail Settings TX Start Speed On Hook Sub Address Detail Settings 33600bps 1234567890 Pause Space Backspace Encrypted Transmission Key No.:01 Box No.:0001 Cancel Menu...
  • Page 129 Using Convenient Fax Functions > Encryption Select the encryption box. Ready to send. 10:10 Ready to send. 10:10 Encrypted Transmission - Encryption Box Detail Settings - Encrypted Transmission Encryption Encryption Key No. Encryption Key: 01 Encryption Box Cancel Cancel Ready to send. 10:10 Ready to send.

  • Page 130: Setting The Encrypted Reception

    Using Convenient Fax Functions > Encryption Setting the Encrypted Reception To conduct encryption communication operating the receiving system, follow the steps below. Register the encryption key ahead of time. Register the encryption key that you decided upon with the sender. For the procedure for registering an encryption key, refer to Registering an Encryption Key on page 6-36.

  • Page 131: Network Fax

    Using Convenient Fax Functions > Network FAX Network FAX The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. • PC-prepared document can be sent and received by fax without being printed out. •...

  • Page 132: Setup

    Using Convenient Fax Functions > Network FAX Setup The following preparation is needed before using Network FAX. Flow of Setup Connection to a PC Connect the machine to a PC using the network cable. For details, refer to the machine’s Operation Guide.

  • Page 133: Installing The Network Fax Driver

    Using Convenient Fax Functions > Network FAX Installing the Network Fax Driver The procedure for installing the Network Fax Driver is explained below. (The screens in Windows 7 are shown.) NOTE For the detailed installation procedure, refer to Network FAX Driver Operation Guide. Display the install screen.

  • Page 134: Basic Transmission

    Using Convenient Fax Functions > Network FAX Select FAX Driver. Remove the checkmark. Remove the [KX DRIVER] checkmark, select the [FAX Driver] checkbox, and click [Next >]. Follow the instructions in the wizard to install the driver. Basic Transmission Create the document to be sent. Use an application on your computer to create the document to be sent.
  • Page 135 Using Convenient Fax Functions > Network FAX Click [Properties] to open the Properties window. Select settings on the FAX Setting tab. Specify fax settings such as the original size on the FAX Setting tab, and click [OK]. The screen shown is for a Color MPF. For detailed information on the settings on the tab, refer to Configuring the Driver Default Settings on page 6-49.
  • Page 136 Using Convenient Fax Functions > Network FAX Specify a cover page. To include a cover page, select settings on the [Cover Page] tab. For details on the settings, refer to Network FAX Driver Operation Guide. Set the destination. Use the keyboard to enter the destination fax number. Click [Add to Destination List].

  • Page 137: Configuring The Driver Default Settings

    Using Convenient Fax Functions > Network FAX Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions. Display the screen. From the start button, click [Control Panel], [Hardware and Sound], and [Devices and Printers].

  • Page 138: Using A Connected Telephone

    Using a Connected Telephone This chapter explains the following topics: FAX/TEL Auto Switch Reception ........................7-2 FAX/Answering Machine Auto Switch Reception ....................7-4 DRD Reception (Available for inch versions only) ..................... 7-6 Manual Send ..............................7-8 Manual Reception .............................. 7-9 Remote Switch Function ..........................

  • Page 139: Fax/Tel Auto Switch Reception

    Using a Connected Telephone > FAX/TEL Auto Switch Reception FAX/TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.
  • Page 140 Using a Connected Telephone > FAX/TEL Auto Switch Reception The telephone rings. The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number of rings (for FAX/TEL Auto Switch), the connected telephone does not ring. NOTE You can change the number of times the ringing tone rings.

  • Page 141: Fax/Answering Machine Auto Switch Reception

    Using a Connected Telephone > FAX/Answering Machine Auto Switch Reception FAX/Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine.
  • Page 142 Using a Connected Telephone > FAX/Answering Machine Auto Switch Reception The telephone rings. The connected telephone set makes ringing tone the set number of times. NOTE If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception.

  • Page 143: Drd Reception (Available For Inch Versions Only)

    Using a Connected Telephone > DRD Reception (Available for inch versions only) DRD Reception (Available for inch versions only) This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them.
  • Page 144 Using a Connected Telephone > DRD Reception (Available for inch versions only) Answer the call. The machine will then ring using the predetermined ring pattern. When the call is from a telephone Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually.

  • Page 145: Manual Send

    Using a Connected Telephone > Manual Send Manual Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals. Place the originals. Dial the destination. Lift the handset, and dial the number of the receiving system.

  • Page 146: Manual Reception

    Using a Connected Telephone > Manual Reception Manual Reception Use this method when you want to receive originals after talking to the person at the sending system. NOTE FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual Reception, you need to change the receiving mode to Manual Reception.

  • Page 147: Remote Switch Function

    Using a Connected Telephone > Remote Switch Function Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. NOTE In order to use remote switch, it is necessary to connect the tone signal-sending telephone set (commercially available product) to the machine.

  • Page 148: Checking Transmission Results And Registration Status

    Checking Transmission Results and Registration Status This chapter explains the following topics: Various Tools for Checking Transmission Results and Registration Status ............8-2 Checking FAX Job History ..........................8-3 Displaying Job Log Screen ........................8-3 Printing Administrative Reports .......................... 8-4 Send Result Reports ..........................

  • Page 149: Various Tools For Checking Transmission Results And Registration Status

    Checking Transmission Results and Registration Status > Various Tools for Checking Transmission Results and Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools. Tool Display Contents to Timing of Check Reference Location Check...

  • Page 150: Checking Fax Job History

    Checking Transmission Results and Registration Status > Checking FAX Job History Checking FAX Job History Display the history of the latest 100 each of send and receipt results on the display for checking. NOTE Even when job accounting is enabled, 100 each of send and receipt results are displayed regardless of the account ID.

  • Page 151: Printing Administrative Reports

    Checking Transmission Results and Registration Status > Printing Administrative Reports Printing Administrative Reports You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Send Result Reports Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report.

  • Page 152: Report For Job Canceled Before Sending

    Checking Transmission Results and Registration Status > Printing Administrative Reports With transmitted image Without transmitted Send Result Report Send Result Report Completed Completed Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent. Display the screen.

  • Page 153: Fax Rx Result Reports

    Checking Transmission Results and Registration Status > Printing Administrative Reports FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. NOTE Fax receipt can also be notified by e-mail instead of checking the receipt result report. (Refer to Reporting FAX Receipt Result by E-mail on page 8-10.) Display the screen.

  • Page 154: Activity Report

    Checking Transmission Results and Registration Status > Activity Report Activity Report Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data. When automatic printout is selected, a report is printed out automatically after every 50 faxes sent or received.

  • Page 155: Automatic Printout

    Checking Transmission Results and Registration Status > Activity Report Press [Outgoing FAX Report] to print the sent fax report, and press [Incoming FAX Report] to print the received fax report. FAX TX Report FAX RX Report Automatic Printout An activity report is printed out automatically after every 50 faxes sent or received. Display the screen.

  • Page 156: Status Page

    Checking Transmission Results and Registration Status > Status Page Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. Display the screen.

  • Page 157: Reporting Fax Receipt Result By E-Mail

    Checking Transmission Results and Registration Status > Reporting FAX Receipt Result by E-mail Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE This setting is displayed when the FAX RX Result Report setting is [On] or [Error and Forward Only].
  • Page 158 Checking Transmission Results and Registration Status > Reporting FAX Receipt Result by E-mail Select the destination. Select from the address book System Menu/Counter. 10:10 System Menu/Counter. 10:10 RX Result Report - RX Result Report Type RX Result Report Type - E-mail Print Report E-mail Cancel...

  • Page 159: Confirmation Screen Of Destinations

    Checking Transmission Results and Registration Status > Confirmation Screen of Destinations Confirmation Screen of Destinations When selecting [On] for Dest. Check before Send, the confirmation screen of destinations appears after pressing the Start key. For details, refer to Dest. Check before Send in the machine’s Operation Guide. Follow the steps below to confirm the destinations.
  • Page 160 Checking Transmission Results and Registration Status > Confirmation Screen of Destinations Press [Check]. Check the destinations and press [Check]. 10:10 Destinations Check 3333 3333 44444 44444 99999 99999 Menu Cancel Check When you have finished checking all destinations, press [Check]. Press the Start key.

  • Page 161: Fax Settings

    Fax Settings This chapter explains the following topics: Default fax settings ............................9-2 Operation method ............................ 9-2 System Menu Settings ..........................9-3 Report ..............................9-4 Cassette/MP Tray Settings ........................9-5 Common Settings ............................ 9-6 FAX ................................9-6 Adjustment/Maintenance ......................... 9-9 Transmission Restriction ..........................

  • Page 162: Default Fax Settings

    Fax Settings > Default fax settings Default fax settings This section explains the fax settings in the system menu. Operation method The system menu is operated as follows: Display the screen. NOTE If user login administration is enabled, you can only change the settings by logging in with administrator privileges.

  • Page 163: System Menu Settings

    Fax Settings > Default fax settings Refer to System Menu Settings on the following page and configure as needed. System Menu Settings Settings for the fax function in the system menu are shown below. NOTE For settings other than fax settings, refer to the Operation Guide for the machine. Item Description Reference...

  • Page 164: Report

    Fax Settings > Default fax settings Report Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. Report Print Item Description Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc.

  • Page 165: Cassette/Mp Tray Settings

    Fax Settings > Default fax settings Cassette/MP Tray Settings Select paper size and media type for Cassette 1 to 4 and multi purpose tray. Cassette1 (to 4) Item Description Paper Size Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2 to 4). Value Metric: Select from A4, A5, A6*, B5 or Folio.

  • Page 166: Common Settings

    Fax Settings > Default fax settings Common Settings Configures overall machine operation. Sound Item Description Buzzer Set options for buzzer sound during the machine operations. Job Finish Emit a sound when a print job is normally completed. Value: Off, On, FAX Reception Only FAX Speaker Volume Adjust the volume of the speaker.
  • Page 167 Fax Settings > Default fax settings Transmission Item Description Local FAX Name Register the local FAX name printed on in the transmit terminal identification. This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup) on page 1-8.

  • Page 168: Forward Settings

    Fax Settings > Default fax settings Item Description 2 in 1 Print When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper. Value: On, Off For details, refer to 2 in 1 Print on page 5-11.

  • Page 169: Adjustment/Maintenance

    Fax Settings > Default fax settings Adjustment/Maintenance Adjust printing quality and conduct machine maintenance. Service Setting Item Description FAX Call Settings (Europe When using this machine in environment in which PBX for connection to multiple phones for only) business use is installed, perform the following PBX setting. Exchange Selection If the machine is connected to a PBX, set [PBX].

  • Page 170: Transmission Restriction

    Fax Settings > Transmission Restriction Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance.

  • Page 171: Registering Permit Fax No

    Fax Settings > Transmission Restriction Prerequisites Reception Rejection Requirements Reception • Register Reject FAX numbers.* • The sender’s Local FAX Number Rejection (Refer to Registering Reject FAX is not registered. No. on page 9-14.) • The sender’s Local Fax Number •...

  • Page 172: Changing And Deleting Permit Fax No

    Fax Settings > Transmission Restriction Add a permit fax number. System Menu/Counter. 10:10 System Menu/Counter. 10:10 FAX - TX/RX Restriction TX/RX Restriction - Permit No. List TX Restriction 6764 RX Restriction Permit No. List Permit ID List < Back Menu System Menu/Counter.
  • Page 173 Fax Settings > Transmission Restriction Change/Delete. Changing System Menu/Counter. 10:10 System Menu/Counter. 10:10 FAX - TX/RX Restriction TX/RX Restriction - Permit No. List TX Restriction 6764 RX Restriction Permit No. List Permit ID List < Back Menu System Menu/Counter. 10:10 TEL Number:001 6764831 Pause...

  • Page 174: Registering Reject Fax No

    Fax Settings > Transmission Restriction Registering Reject FAX No. NOTE Up to 25 Reject FAX numbers can be registered. Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter. 10:10 System Menu Send Document Box Favorites/Application System Menu/Counter.

  • Page 175: Changing And Deleting Reject Fax No

    Fax Settings > Transmission Restriction Changing and Deleting Reject FAX No. Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter. 10:10 System Menu Send Document Box Favorites/Application System Menu/Counter. 10:10 TX/RX Common Transmission Reception TX/RX Restriction <...

  • Page 176: Registering Permit Id No

    Fax Settings > Transmission Restriction Deleting System Menu/Counter. 10:10 System Menu/Counter. 10:10 FAX - TX/RX Restriction TX/RX Restriction - Reject No. List Reject No. List 6543 Unknown Number Reception Reject < Back Menu Use [ ] or [ ] to scroll up and down. Select Reject FAX No.

  • Page 177: Changing And Deleting Permit Id No

    Fax Settings > Transmission Restriction Add a Permit ID No. System Menu/Counter. 10:10 System Menu/Counter. 10:10 FAX - TX/RX Restriction TX/RX Restriction - Permit ID List TX Restriction 1111 RX Restriction Permit No. List Permit ID List < Back Menu System Menu/Counter.
  • Page 178 Fax Settings > Transmission Restriction Change/Delete. Changing System Menu/Counter. 10:10 System Menu/Counter. 10:10 FAX - TX/RX Restriction TX/RX Restriction - Permit ID List TX Restriction 1111 RX Restriction Permit No. List Permit ID List < Back Menu System Menu/Counter. 10:10 ID:111 (0000 - 9999) Cancel...

  • Page 179: Setting Send Restriction

    Fax Settings > Transmission Restriction Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book. To change the sending restriction, follow the steps below. Display the screen.

  • Page 180: Setting Reception Restriction

    Fax Settings > Transmission Restriction Setting Reception Restriction Restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No. and Permit ID No. and senders registered in your Address Book. This mode also allows you to set a [Reject List] for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected.

  • Page 181: Unknown Number Reception

    Fax Settings > Transmission Restriction Unknown Number Reception Select whether to receive the fax of that the number is unknown when [Reject List] is set for Reception Restriction. To change the reception restriction for the unknown fax number, follow the steps below. Display the screen.

  • Page 182: Unusable Time

    Fax Settings > Unusable Time Unusable Time This feature sets a time period during which the machine will not print received faxes. IMPORTANT When Unusable Time is set, in addition to FAX printing, all other operations are all prohibited during the unusable time period, including printing of copy jobs, printer jobs and received e-mails, printing and sending from USB Memory and Network FAX transmission.
  • Page 183 Fax Settings > Unusable Time Configure the function. Set the unusable time System Menu/Counter. 10:10 System Menu/Counter. 10:10 Date/Timer - Unusable Time Unusable Time - Settings Unusable Time 00:00 - 00:00 Unlock code 0000 Cancel Cancel < Back System Menu/Counter. 10:10 System Menu/Counter.

  • Page 184: Account Management

    Fax Settings > Account Management Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 100 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 20 accounts for sending of originals and making communication reservation after entering Account ID.

  • Page 185: Logging In When User Accounting Has Been Enabled

    Fax Settings > Account Management • Broadcast transmission • Sub address transmission • Output from Sub address Box • Encrypted transmission • Manual send when dialed from this machine to the receiving system • Polling transmission • Network FAX transmission When job accounting has been enabled, batch transmission function works only for communication to be performed for the same Account ID.

  • Page 186: Simple Login

    Fax Settings > Account Management Log in. Enter login user name and password. 10:10 Login User Name Keyboard 2600 Login Password Keyboard **** Menu Login NOTE If Network Authentication is selected as the user authentication method, either Local or Network can be selected as the authentication destination. Simple Login Select the user to login.

  • Page 187: Logging In When Job Accounting Has Been Enabled

    Fax Settings > Account Management Logging in when Job Accounting has been Enabled When job accounting has been enabled, you need to enter an Account ID when using the machine. Login Enter the account ID. Enter the account ID. 10:10 Enter the account ID.

  • Page 188: 10 Troubleshooting

    10 Troubleshooting This chapter explains the following topics: Indicators During Sending/Receiving Operation ....................10-2 Responding to an Attention Indicator Flashes ....................10-2 Precautions When Turning Power OFF ......................10-3 Error Messages ..............................10-4 Error Code List ..............................10-5 Troubleshooting ............................... 10-7 10-1...

  • Page 189: Indicators During Sending/Receiving Operation

    Troubleshooting > Indicators During Sending/Receiving Operation Indicators During Sending/Receiving Operation The Processing and Memory indicators show the fax transmission status. • The processing indicator blinks during fax transmission and reception. • The Memory indicator blinks when source data is being stored in memory for memory transmission. •...

  • Page 190: Precautions When Turning Power Off

    Troubleshooting > Precautions When Turning Power OFF Precautions When Turning Power OFF To receive faxes with the power turned off, press the Power key on the operation panel. You cannot automatically receive a fax when the main power switch is turned off. Before turning off the main power switch, press the Power key on the operation panel.

  • Page 191: Error Code List

    Troubleshooting > Error Messages Error Messages When an error occurs, the display may show one of the error messages listed below. These will help you identify and correct the problem. NOTE When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer to Error Code List on page 10-5 for a description.

  • Page 192: Error Code List

    Troubleshooting > Error Code List Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE “U” or “E” will appear in the error code depending on the communication speed setting. Error Code Possible Cause/Action Busy...

  • Page 193: Troubleshooting

    Troubleshooting > Error Code List Error Code Possible Cause/Action U03400 Polling reception was interrupted because the password entered by the other party did not match the Local FAX ID on the receiving machine. Check with the other party. U03500 Sub address bulletin board reception was attempted and the other party’s machine is an our brand model, but the specified sub address box was not registered on the other party’s machine.

  • Page 194: Troubleshooting

    Troubleshooting > Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Symptom Checkpoint Corrective Action Reference Page Cannot send document. Is the modular cord connected Connect the modular cord correctly. ―...
  • Page 195 Troubleshooting > Troubleshooting Symptom Checkpoint Corrective Action Reference Page Cannot perform memory Is the recipient fax machine Sub address transmission cannot be ― forwarding using a sub equipped with a sub address performed unless the recipient fax address. transmission feature? machine has a similar sub address transmission feature.

  • Page 196: 11 Appendix

    11 Appendix This chapter explains the following topics: Character Entry Method ............................ 11-2 Entry Screens ............................11-2 Entering Characters ..........................11-4 Specifications ..............................11-5 Menu Map ................................. 11-6 Received FAX Sizes and Paper Priority (Inch Model) ..................11-10 Received FAX Sizes and Paper Priority (Metric Model) .................. 11-11 11-1...

  • Page 197: Character Entry Method

    Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE QWERTY, QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available. If necessary, change the layout.
  • Page 198 Appendix > Character Entry Method Upper-case Letter Entry Screen GB0057_E02 Number/Symbol Entry Screen GB0057_E03 Display/Key Description []/[] To enter a number or symbol not shown in the keyboard, press the cursor key and scroll the screen to view other numbers or symbols to enter.

  • Page 199: Entering Characters

    Appendix > Character Entry Method Entering Characters Follow the steps below to enter ‘List A-1’ for an example. Enter 'List', (space). 1, 3 To shift from lower case to upper case letters, press [a/A]. To shift from upper case to lower case letters, press [A/a].

  • Page 200: Specifications

    Appendix > Specifications Specifications NOTE Specifications are subject to change without notice. Item Description Compatibility Super G3 Communication Line Subscriber telephone line Transmission Time 3 seconds or less (33600 bps, JBIG, ITU-T A4-R #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/ 9600/7200/4800/2400 bps Coding Scheme JBIG/MMR/MR/MH Error Correction...

  • Page 201: Menu Map

    Appendix > Menu Map Menu Map One Touch Key (page 3-6) Address Book (page 3-4) Ext. Address Book (refer to KYOCERA COMMAND CENTER Operation Guide) Add Dest. (page 3-2) Functions Original Size (page 4-9) Original Orientation (page 4-10) Duplex (page 4-10)
  • Page 202 Appendix > Menu Map Toner Status (refer to the machine’s Operation Guide) Paper Status (refer to the machine’s Operation Guide) Removable Memory (refer to the machine’s Operation Guide) Quick Setup Wizard FAX Setup (page 1-8) Paper Setup (refer to the machine’s Operation Guide) Energy Saver Setup (refer to the machine’s Operation Guide) Language (refer to the machine’s Operation Guide) Report (page 9-4)
  • Page 203 Appendix > Menu Map Common Settings Default Screen (refer to the machine’s Operation Guide) Sound (page 9-6) Buzzer (refer to the machine’s Operation Guide) FAX Speaker Volume (page 9-6) FAX Monitor Volume (page 9-6) Original Settings (refer to the machine’s Operation Guide) Paper Settings (refer to the machine’s Operation Guide) Function Defaults FAX TX Resolution (page 9-6)
  • Page 204 Appendix > Menu Map Favorites/Application (refer to the machine’s Operation Guide) Internet (refer to the machine’s Operation Guide) Address Book/One Address Book (page 2-2) Touch One Touch Key (page 2-12) Address Book Defaults Sort Print List (page 2-11) User Login/Job Accounting (refer to the machine’s Operation Guide) Printer (refer to the machine’s Operation Guide) System (refer to the machine’s Operation Guide) Date/Timer...

  • Page 205: Received Fax Sizes And Paper Priority (Inch Model)

    Appendix > Received FAX Sizes and Paper Priority (Inch Model) Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override Received FAX Size *,**...

  • Page 206: Received Fax Sizes And Paper Priority (Metric Model)

    Appendix > Received FAX Sizes and Paper Priority (Metric Model) Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override Received FAX Size *,**...

  • Page 207: Index

    Index ECM Communication 2-4, E-mail Notice Numerics Job Finish Notice 4-21 Reporting FAX Receipt Result 8-10 2 in 1 Print 5-11 Encrypted Communication 6-36 Encryption Communication Changing and Deleting Registration Contents of Account Management 9-24 Encryption Key 6-38 Address Book 2-2, Encryption Box No.
  • Page 208 Network FAX 6-43 Received FAX Sizes and Paper Priority 11-10, 11-11 Basic Transmission 6-46 Receiving Mode 5-2, Configuring the Driver Default Settings 6-49 Reception Date/Time 5-10 Flow of Receiving 6-43 Redial 3-10 Flow of Sending 6-43 Changing Retry Times Installing the Network Fax Driver 6-45 Reject Fax No.
  • Page 209 Telephone Line 1-8, Time 1-11, Touch Panel Transmission Restriction 9-10 Communication Establishing Requirements 9-10 Permit FAX No. 9-11 Permit ID No. 9-16 Prerequisites 9-10 Reception Rejection Requirements 9-11 Reception Restriction Setting 9-20 Reject FAX No. 9-14 Send Restriction Setting 9-19 Unknown Number Reception 9-21 Troubleshooting...
  • Page 211 First edition 2011.4 2MDKMEN000...

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