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Novell GROUPWISE 7 - DISTRIBUTION LISTS Manual

Distribution lists, groups, and organizational roles
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Distribution Lists, Groups, and
V I
Organizational Roles
Chapter 17, "Understanding Distribution Lists, Groups, and Organizational Roles," on
page 263
Chapter 18, "Creating and Managing Distribution Lists," on page 265
Chapter 19, "Using eDirectory Groups as GroupWise Distribution Lists," on page 279
Chapter 20, "Using eDirectory Organizational Roles as GroupWise Distribution Lists," on
page 285
Distribution Lists, Groups, and Organizational Roles
VI
261

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Summary of Contents for Novell GROUPWISE 7 - DISTRIBUTION LISTS

  • Page 1 Distribution Lists, Groups, and Organizational Roles Chapter 17, “Understanding Distribution Lists, Groups, and Organizational Roles,” on page 263 Chapter 18, “Creating and Managing Distribution Lists,” on page 265 Chapter 19, “Using eDirectory Groups as GroupWise Distribution Lists,” on page 279 Chapter 20, “Using eDirectory Organizational Roles as GroupWise Distribution Lists,”...
  • Page 2 262 GroupWise 7 Administration Guide...

  • Page 3: Public Vs. Personal Address Lists

    Understanding Distribution Lists, Groups, and Organizational Roles Distribution lists are specific to GroupWise. Groups and organizational roles are eDirectory objects that can be configured to work with GroupWise. Distribution lists, groups, and organizational roles are all sets of users and (optionally) resources that can be addressed as a single entity.

  • Page 4: Edirectory Groups And Organizational Roles

    You can determine which users see the distribution list in the Address Book. System visibility enables all users in your GroupWise system to see the distribution list. Domain visibility enables all users in the distribution list’s domain to see the distribution list. Post Office visibility enables all users in the distribution list’s post office to see the distribution list.

  • Page 5: Creating And Managing Distribution Lists

    Creating and Managing Distribution Lists ® A GroupWise distribution list can contain GroupWise users, resources, and other distribution lists. When creating the distribution list, you can determine each entry’s participation in the list (primary recipient, carbon copy recipient, or blind copy recipient). Section 18.1, “Creating a New Distribution List,”...
  • Page 6 GroupWise Post Office: Select the post office the distribution list will be assigned to. The distribution list can contain members of other post offices. 3 Select Define Additional Properties, then click OK. 4 On the Identification page, fill in the following fields: Description: Specify a description to help you identify the purpose or members of the distribution list.
  • Page 7 6 Click Add, select the user, resource, distribution list, eDirectory group, or organizational role you want to add as a member, then click OK to add the member to the list. By default, the member is added as a primary recipient (To: recipient). 7 If you want to change the member’s recipient type, select the member, click Participation, then click To, CC, or BC.

  • Page 8: Adding Members To A Distribution List

    18.2 Adding Members to a Distribution List Distribution lists can contain users, resources, groups, organizational roles, and other distribution lists. ® 1 In ConsoleOne , right-click the Distribution List object, then click Properties. 2 Click GroupWise > Membership to display the Membership page. 3 Click Add, select the user, resource, distribution list, group, or organizational role you want to add as a member, then click OK to add the member to the list.

  • Page 9: Removing Members From A Distribution List

    4 If you want to change the member’s recipient type, select the member, click Participation, then click To, CC, or BC. 5 Repeat Step 3 Step 4 to add additional members. 6 Click OK to save your changes. Distribution lists are typically managed by an administrator in ConsoleOne. Starting in GroupWise 7, users can be granted rights to modify distribution lists, as described in Section 18.6, “Enabling Users to Modify a Distribution List,”...

  • Page 10: Renaming A Distribution List

    2 Select the post office to which you want to move the distribution list, then click OK to move the distribution list. 18.5 Renaming a Distribution List Situations might arise where you need to give a distribution list a new name. For example, you might need to move the distribution list to another post office that already has a user, resource, or distribution list with the same name.
  • Page 11 3 Click Add, then select one or more users who can edit the distribution list. 4 Click OK to grant the rights. 5 Notify the users that they have rights to modify the distribution list. To give a specific user rights to edit one or more distribution lists: 1 Browse to and right-click a User object, then click Properties.

  • Page 12: Deleting A Distribution List

    In the GroupWise client, the editable distribution list does not appear any different to the user who has rights to edit it, except that Add and Remove are active for that user. 18.7 Deleting a Distribution List To delete a single distribution list: 1 In ConsoleOne, right-click the Distribution List object, then click Delete.
  • Page 13 The formats that include first name, last name, and first initial are not valid. For example, using DL1 as the distribution list ID, Research as the post office, and novell.com as the Internet domain, if you select the two valid formats, members of the distribution list receive messages sent using either of the following addresses: dl1.research@novell.com...
  • Page 14 If you override the Internet domain name, the For Incoming Mail, Recipients are Known Exclusively by This Internet Domain Name option becomes available. Enable this option if you only want the distribution list to be able to receive messages addressed with this Internet domain name.
  • Page 15 18.8.3 Creating a Nickname for a Distribution List Each distribution list has a specific GroupWise address consisting of the distribution list’s name, post office, and domain (distribution_list_name.post_office.domain). You can assign one or more nicknames to a distribution list to give it an alternate address. Each part of the address (distribution_list_name, post_office, and domain) can be different than the distribution list’s actual address.

  • Page 16: Adding External Users To A Distribution List

    4 Fill in the following fields: Domain.PO: Select the post office where you want to assign the nickname. This can be any post office in your GroupWise system; it does not have to be the distribution list’s post office. Object ID: Specify the name to use as the distribution_list_name portion of the nickname. Visibility: Ignore this field.
  • Page 17 4 On the Identification page, fill in at least the first and last names. 5 Click GroupWise > Internet Addressing. 6 Select Override. 7 Select the preferred addressing format depending on how you want e-mail to this user to be addressed.
  • Page 18 278 GroupWise 7 Administration Guide...

  • Page 19: Using Edirectory Groups As Groupwise Distribution Lists

    Using eDirectory Groups as GroupWise Distribution Lists ® ® Novell eDirectory groups can be configured to function as GroupWise distribution lists. Section 19.1, “Setting Up an eDirectory Group for Use in GroupWise,” on page 279 Section 19.2, “Seeing Which Members of an eDirectory Group Have GroupWise Accounts,”...

  • Page 20: Seeing Which Members Of An Edirectory Group Have Groupwise Accounts

    When GroupWise users send messages to the group, only those group members who have GroupWise accounts receive messages. For information about using dynamic groups with GroupWise, see TID 3074853 in the Novell Support Knowledgebase (http://www.novell.com/support/supportcentral). 19.2 Seeing Which Members of an eDirectory...

  • Page 21: Changing A Group's Visibility In The Address Book

    2 When you’ve finished viewing the information, click OK. 19.3 Changing a Group’s Visibility in the Address Book An eDirectory group’s visibility level determines which users see the group in the Address Books. You can control the availability of a group by displaying it in the Address Book for all users in your GroupWise system, in the Address Book for those users in the group’s domain only, in the Address Book for those users on the group’s post office only, or not displaying it at all.

  • Page 22: Renaming A Group

    To move an eDirectory group from one post office to another: 1 In ConsoleOne, right-click the Group object in the GroupWise View, then click Move to display the GroupWise Move dialog box. IMPORTANT: You must select the Group object in the GroupWise View. If you select the object in the standard Console View, you will move the Group object from one eDirectory container to another, not the group from one post office to another.
  • Page 23 3 Click OK twice to complete the deletion. Using eDirectory Groups as GroupWise Distribution Lists 283...
  • Page 24 284 GroupWise 7 Administration Guide...
  • Page 25 20.1 Setting Up an Organizational Role for Use in GroupWise ® By default, Novell eDirectory organizational roles are not automatically available for use as distribution lists in GroupWise. To make an organizational role available, you need to assign it to a GroupWise post office.

  • Page 26: Seeing Which Members Of An Organizational Role Have Groupwise Accounts

    Post Office: Select the post office where you want to assign the organizational role. You can choose any post office you want. If you plan to limit visibility of the organizational role to users on a specific post office or in a specific domain, you should select that post office or a post office in the desired domain.

  • Page 27: Changing An Organizational Role's Visibility In The Address Book

    The top window displays the members who have GroupWise accounts. The bottom window displays all members. 2 When you’ve finished viewing the information, click OK. 20.3 Changing an Organizational Role’s Visibility in the Address Book An organizational role’s visibility level determines which users see the role in the Address Books. You can control the availability of a role by displaying it in the Address Book for all users in your GroupWise system, in the Address Book for those users in the role’s domain only, in the Address Book for those users on the role’s post office only, or not displaying it at all.

  • Page 28: Renaming An Organizational Role

    The organizational role retains the same name on the new post office as it has on the current post office. If another object (user, resource, distribution list, group, or organizational role) assigned to the new post office has the same name, you will need to rename one of them before you move the organizational role.

  • Page 29: Removing An Organizational Role From Groupwise

    20.6 Removing an Organizational Role from GroupWise If you decide that you no longer want an organizational role to be a public address list in GroupWise, you can remove its association with a GroupWise post office, so that it returns to being just an eDirectory organizational role.

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