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Xerox XDM1525D-WU User Manual

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DocuMate 152
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Summary of Contents for Xerox XDM1525D-WU

  • Page 1 DocuMate 152 scanner user’s guide...
  • Page 2 DocuMate 152 scanner user’s guide...
  • Page 3 XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license. DocuMate ® is a registered trademark of Xerox Corporation used under license. All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation.

  • Page 4: Table Of Contents

    The Xerox DocuMate 152 Scanner ........
  • Page 5 Xerox DocuMate 152 Scanner Specifications ........

  • Page 6: Welcome

    Welcome Your new Xerox DocuMate 152 scanner can quickly scan single- sided or double-sided stacks of color, grayscale, and black-and- white documents, up to 8.5" x 14", and place their images on your computer. What’s in the Box Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner.

  • Page 7: The Xerox Documate 152 Scanner

    Welcome The Xerox DocuMate 152 Scanner Input Tray Status light LED Number ADF cover release Control panel Output tray Power switch USB port Power jack Input tray—Holds documents in place. The paper guide on the input tray adjusts to fit the document width.

  • Page 8: What You Need

    The following documentation is provided with your scanner: • Quick Install Guide—Abbreviated installation instructions. • Xerox DocuMate 152 Scanner User’s Guide—On the Installation CD; contains detailed installation, scanning, configuration, and maintenance information. • ScanSoft PaperPort User’s Guide—On the Installation CD;...

  • Page 9: Installation

    If you already have a scanner connected to your computer, you need to remove its driver programs first before beginning the installation of your Xerox DocuMate 152 scanner. Please see “Uninstalling Your Scanner” on page 110 for basic instructions, or see the User’s Guide that you received with your other scanner for specific instructions.

  • Page 10: Step 1: Assemble The Scanner

    Installation Step 1: Assemble the Scanner To assemble the scanner: 1. Remove the scanner from its protective foam and plastic bag. 2. Check inside the document feeder mechanism and carefully remove any foam particles that may have gotten inside it. Leave the cover open so you can attach the Input tray.
  • Page 11 Installation 4. Swing the paper guide back until it snaps into place. Close the scanner cover. Flip the paper guide extension up so it is fully extended. 5. Insert the pins on each side of the output tray into the holes on the scanner.

  • Page 12: Step 2: Install The Software

    Installation Step 2: Install the Software NOTE: The software is on the two CD’s you received with your scanner. Please be sure to install from Disc 1 first. To install the software: 1. Start Microsoft Windows and make sure no other applications are running.
  • Page 13 Installation 3. On the Installation menu, select Install Products. 4. Make sure the boxes for ScanSoft PaperPort ® , Scanner Driver, and OmniPage Pro ® are checked. NOTE: The OmniPage Pro software is required for installation and provides extensive Optical Character Recognition (OCR) capabilities to your scanner.
  • Page 14 Installation 5. Click Install Now. 6. On the PaperPort Welcome window, click Next. Installing PaperPort will uninstall any existing version of PaperPort and will install the newer version while retaining all of your previous PaperPort files. 7. Read the PaperPort license agreement and select I accept the terms in this agreement, then click on Next.
  • Page 15 TWAIN only—The TWAIN driver is installed. The One Touch 4.0 software is not installed. You can only use the Xerox DocuMate 152 TWAIN driver. You will not be able to use WIA. You also will not be able to invoke the functionality of the buttons on the scanner.
  • Page 16 Installation 16. Click Next. During installation you will see this window asking you to select one of the images for the Color Space setting. The Color Space setting sets the gamma value for the scanner so scanned items look good on your monitor. Gamma controls the brightness of the midtones of colors.

  • Page 17: Step 3: Connect The Power Supply

    Step 3: Connect the Power Supply Connect the power supply and power cord, and plug the power supply into an electrical outlet. To connect your Xerox DocuMate 152 scanner: 1. Plug the power supply into the power port on the scanner. NOTE: Only use the power supply (HEG42-240200-7L(A) LF made by HiTron) included with your scanner.

  • Page 18: Step 4: Connect The Usb Cable And Turn On The Power

    Installation Step 4: Connect the USB Cable and Turn on the Power The Xerox DocuMate 152 scanner connects to any available USB port. Check your computer’s manual for USB port locations. NOTE: You can connect the scanner to your computer while the computer is running.
  • Page 19 Installation 3. Turn on the power switch, located on the back of the scanner to the left of the power port. The status light comes on and flashes indicating that the scanner is receiving power. If you are using Windows XP Service Pack 2, and have plugged the USB cable into a USB 1.1 port, an information bubble may open explaining that “A HI-SPEED USB device is plugged into a non-HI-SPEED USB hub”.
  • Page 20 Installation 5. When you’re certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window. 6. Click OK. You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel. When you’re finished reading the additional information, click OK.
  • Page 21 Installation If you selected OmniPage Pro for installation, a window tells you to insert the second CD to install it. 8. Click Exit Disc 1 and remove Disc 1 from the CD-ROM drive. NOTE: If you want to install other applications on Disc 1 before installing OmniPage Pro, click Return to Main Menu.

  • Page 22: Additional Applications Available With Your Scanner

    Installation 12. When installation is finished, return to the Installation menu and click User Guide. The OmniPage Pro User Guide opens for you to view and save to your computer. ® ® NOTE: The OmniPage Pro User Guide is in Adobe Acrobat PDF format.
  • Page 23 Installation You’ll see the screen that shows the applications. 3. See the following table to decide which software you would like to install. 4. At the Installation menu above, click in the boxes of the other software you want to install, and click Install Now. Follow the instructions on the screen to install each of the additional products.
  • Page 24 Installation 5. To get the documentation for the additional products, return to the Main Menu window and click User Guides. 6. Click the links of the Guides you want to view. Click Acrobat Reader 5 to install the free Adobe Acrobat Reader application.

  • Page 25: Register Your Scanner And Check For Updates

    Installation Register Your Scanner and Check for Updates Registering your scanner is important as it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner: 1.

  • Page 26: Scanning

    Scanning Scanning You have several different scanning options with your Xerox DocuMate 152 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning. The scanning methods with your Xerox DocuMate 152 scanner are: •...

  • Page 27: Load And Scan Documents

    Scanning Load and Scan Documents When you press either the Simplex or Duplex button, documents are scanned using the scan settings indicated by the LED number. The scanned images are then sent to a software application (known as the Destination Application) on your computer. 1.
  • Page 28 Scanning 3. Check the LED number to make sure you’re using the scan setting you want. To choose a new scan setting, press the Function button. The current scan setting. See “Check the Scan Settings Before Scanning” on page 24 to check the settings. Press the Function button to cycle through the scan settings to select the one you want.

  • Page 29: Check The Scan Settings Before Scanning

    Scanning Check the Scan Settings Before Scanning 1. To check the scan settings before scanning, press, hold down, and then release, either the Simplex or Duplex button. Press, hold down, and then release either button to see the setting for the selected LED number.

  • Page 30: Scan From The One Touch Button Panel

    Scanning Scan from the One Touch Button Panel You can scan from the One Touch Button Panel on the screen. 1. Adjust the paper guide for the width of paper and load the documents with their tops into the automatic document feeder. For Simplex (one-sided) scans, load the documents face down.

  • Page 31: Using The One Touch Button Panel

    Scanning Using the One Touch Button Panel The One Touch Button Panel is also your on-screen set of controls for the scanner. The One Touch Button Panel shows information about the scanner and its settings. 1. To open the One Touch Button Panel, click the One Touch icon. It is located in the Windows Notification Area at the bottom right corner of the screen.
  • Page 32 Scanning 5. To navigate through the panel’s three views, click the green arrows at the top of the panel. Click these arrows to navigate through the panel’s three views. The Button View The Hardware View The Detail View • The Button View is your main scanner control panel. Use it to scan or to see all nine buttons.

  • Page 33: The Default One Touch Settings On Your Scanner

    Scanning The Default One Touch Settings on Your Scanner When you receive your scanner, its settings are preconfigured to scan items for various basic tasks, such as email or fax, then send the scanned image to an appropriate, preselected Destination Application.

  • Page 34: Configuring The One Touch Buttons

    Scanning Configuring the One Touch Buttons Each One Touch button configuration consists of a Destination Application, a Scan Configuration, and a Document Format. The One Touch Properties window is where you select these three elements for a button. To open the One Touch Properties window: 1.
  • Page 35 Xerox DocuMate 152 scanner. For example, on the figure below, the option “Use Document Feeder” is selected and “grayed out” because the Xerox DocuMate 152 is an ADF scanner and always uses the document feeder, so there’s no reason for you to select it. If you use the One Touch application with other Xerox scanners, grayed out options become active, if appropriate.
  • Page 36 Scanning Select Configuration—The list of available scan configurations for the selected button. The configuration settings include: scanning mode, resolution (dpi), page size, brightness, color saturation, hue, and gamma. To see a selected scan configuration’s settings, click its icon. Click the icon again to close the detailed information. Click the icon of a selected configuration to view its settings.

  • Page 37: Selecting New Settings For A Button

    Scanning Selecting New Settings for a Button For each of the nine One Touch buttons, you can select a new Destination Application, Scan Configuration, and Document Format. Click these arrows to see the properties for the button whose settings you want to Select a format for change.
  • Page 38 Scanning 3. From the Select Configuration list, select a scan configuration. The scan configuration list is preset for the application you select in the Select Destination list. If you select a different application, the configurations are for that application. However, you can create your own scan configurations as well. See “Creating a New Scan Configuration”...

  • Page 39: Setting Destination Application Properties

    Scanning Setting Destination Application Properties The different types of Destination Applications have various properties that you can select. 1. On the One Touch Properties window, click a Destination Application. 2. Click the Properties button. Click a Destination Application. Click the Properties button A One Touch 4.0 Link Properties dialog box opens for the type of Destination Application you selected, and the available...

  • Page 40: Text Documents Properties

    Scanning 1. Select the PaperPort folder where you want the file of the scanned image to be located. 2. Click OK. 3. Click OK or Apply on the One Touch Properties window. When PaperPort opens after you finish scanning, the thumbnails of your scanned documents are on the PaperPort Desktop in that folder.
  • Page 41 Scanning 2. To add another application to the list, click the Add Application button. The Add Text Based Link dialog box opens. 3. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3.

  • Page 42: Image Documents Properties

    Scanning Image Documents Properties These properties apply to OmniPage Pro that you received with your scanner, plus Microsoft Paint and other image processing applications. 1. Click in the Color document handling settings boxes for the options you want. These options will apply to all the applications in the group. Convert Bitmaps using Screen Resolution—Use this option to ensure that an image will fit on the computer’s screen.

  • Page 43: Storage Properties

    Scanning Storage Properties These properties apply to the Destination Application named Transfer to Storage. If a CD burner is attached to your computer, you also use this dialog box to start the Burn to CD process. See the section “Scan and Burn to a CD” on page 72. You can also set up multiple configurations to store scanned items in separate locations.

  • Page 44: Email Properties

    Scanning If you have a CD burner attached to your computer, the option Show message when ready to burn 5" CD (700MB), should also be selected so you will see a message when it’s time to click the Burn to CD button. 3.

  • Page 45: Selecting Page Format Options

    Scanning 4. If you need to set or change any internet options for AOL click the Internet Options button. The Windows Internet Options Control Panel opens. See your Windows documentation and AOL user manual for the settings on the Windows Control Panel. 5.
  • Page 46 Scanning Image Formats Select an image file format for photos, artwork or other documents that you want to save as images. BMP and TIFF are standard image file formats generally used if you want to do additional image processing, such as photo touch-up or color correction. Both of those file formats tend to be larger than the JPEG format.
  • Page 47 Scanning 3. Choose the file size/image quality option for your scanned images. Minimize Size—Smallest file size, lowest image quality. Normal—Medium file size, some loss of image quality. Maximum Quality—Largest file size, no loss of image quality. Your selection pertains only to the button currently selected on the One Touch Properties window.
  • Page 48 Scanning 2. Right-click on the text format icon. A menu opens. The following figure shows samples for different formats. Example menu for the Example menu for the DOC text format. nPDF text format. 3. Choose the file type that you want for the text format. Your selection of a file type pertains only to the button currently selected on the One Touch Properties window.

  • Page 49: Renaming A One Touch Button

    Scanning Searchable PDF—The .sPDF file format used by Adobe Acrobat and OmniPage Pro. This format converts scanned text into PDF with text search and OCR capabilities. It is only available if you have installed OmniPage Pro on your computer. See “Scanning with sPDF or nPDF and Searching for Text”...

  • Page 50: Selecting Options For A Button

    Scanning 4. Click OK or Apply. The button is now renamed. Selecting Options for a Button The One Touch Options determine the types of Destination Applications available for a button, as well as the location of the files of your scanned items. To select options: 1.
  • Page 51 Scanning 3. Select button options as described below. Show All Destinations—This option selects all the Destination Application categories. The list of Destination Applications available for the selected button will include all the applications on your computer that fall into these categories. This is the default selection for Button 8.
  • Page 52 Scanning Create copies of scanned documents—Sometimes the image of a scanned document is only saved as a temporary file until its Destination Application is finished using it. In those cases you may want an additional, permanent copy saved on your hard drive. For example, if you scan a picture to an email application, the scanned image is saved as a temporary file, then attached to the email, and the email is sent.
  • Page 53 Scanning Note that if the Button selected at the top of the dialog box is set to Transfer to Storage as the Destination Application, and the type of application is Storage and CD-R/W, (such as Button 7), the location in this section is where your scanned documents are stored.

  • Page 54: Creating A New Scan Configuration

    Scanning Creating a New Scan Configuration The scan configurations are where you select the scanning resolution, brightness, mode (color, black&white, or grayscale), and a number of other settings. The Scan Configurations. The Lock Icon. Click New to create a new Scan Configuration. Note the lock icon on the preset configurations.
  • Page 55 Scanning TIP: If you’re going to set up the new configuration to scan duplex (two-sided), include that in the name, such as “Scan for Dark Print (Duplex),” to remind you that it is a duplex scan. If the configuration Type a new name for is locked, click the the configuration.
  • Page 56 Scanning Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to the Black&White mode. 6. If you want to lock the configuration, click the key icon to change it from a Key to a Lock.
  • Page 57 Scanning • Straighten Image—Select this option to let the scanner automatically determine if a page is skewed, then straighten its image. The scanner detects page edges and can sense when the page is fed through at an angle. However, if the page is fed through at too great an angle, the image may not scan correctly.
  • Page 58 Scanning • Color Filter—Color filter is the ability of your scanner to automatically remove a color from a scanned item. For example, if you are scanning a letter with a red watermark, you can choose to filter out the red so the scanned letter just shows the text and not the red watermark.
  • Page 59 Scanning The Device Settings Tab A Device Settings tab is on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer, fax application, or other device. You use the options on the Device Settings tab to select settings for the device. 1.
  • Page 60 Scanning The Storage Options Tab (Archive) A Storage Options tab is on the Scan Configurations dialog box when the selected Destination Application is set as Transfer to Storage. You use the options on this tab to select where you want to save your scanned items for storage when scanning with that particular Scan Configuration.
  • Page 61 Scanning Scanning to Multiple Folders When archiving documents with the Transfer to Storage option, you can scan them to multiple folders. For example, one folder might be for “Business Receipts,” a second folder might be for “Personal Receipts,” and a third folder might be for “Annual Receipts.”...
  • Page 62 Scanning 6. Click the Storage Options tab. 7. Click the Browse button. 8. Select the folder you created for storing the scanned documents. If you haven’t created the folder yet, you can click the Make New Folder button and type the name for the new folder. 9.
  • Page 63 Scanning 10. Click Apply. The new configuration is now listed as a Transfer to Storage configuration. 11. Repeat the process to create additional new configurations, such as one named “Storage for Personal Receipts.” 12. Make sure to designate separate folders as the Storage Locations for the new configurations.

  • Page 64: Editing Or Deleting Scan Configurations

    Scanning Scan to multiple storage folders: 1. Insert the documents you want to scan to multiple storage folders. 2. Press the Destination Selector buttons on the scanner to get to one of the buttons set up for scanning to storage. 3.

  • Page 65: Configuring Before Scanning

    Scanning 3. To edit the configuration, click the Edit button. The Scan Configuration Properties dialog box opens for that configuration. You can make changes to a configuration, but for the changes to be saved, the configuration must first be unlocked. Click the Lock icon to unlock the configuration.
  • Page 66 Scanning 3. Select the scan configuration Configure Before Scan. Click the arrows to select the button. Select Configure Before Scan. Right-click on Configure Before Scan to get the menu, and choose the interface to use for scanning. 4. Right-click on Configure Before Scan and choose an interface to use for configuring before scanning.

  • Page 67: Scanning With Optical Character Recognition (Ocr)

    Scanning Scanning with Optical Character Recognition (OCR) Optical Character Recognition (OCR) is like a printer in reverse. Instead of printing what’s on the screen onto paper, OCR converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spellcheck, change font or type size, sort, calculate, and so forth.
  • Page 68 Scanning 2. To scan from the One Touch Button Panel, click the One Touch icon in the Windows Notification Area, click the arrows to see Button 6, then click Button 6. Click the arrows until Button 6 is on the panel, then click Button 6.
  • Page 69 Scanning 5. Choose OCR Options from the menu. The OmniPage OCR Options window opens with the OCR tab selected. 6. Choose the options you want from the OCR window. Languages in Document—Select the language(s) in the documents to be scanned. These are the languages that will be recognized during the OCR process.
  • Page 70 Scanning Character Map—Click to see the Windows system character map, which shows all the characters for a font. Use the Character map to copy and paste accented characters to the Additional Characters box above. You can also use characters from the character map when editing your dictionary entries.
  • Page 71 Scanning Click the Font Matching button to see the Font Matching dialog box. The list on the left are the fonts available on your computer system. The list on the right are the fonts that will be used by the OCR process to recognize the text in your documents. If possible, the list of Fonts for your document should include all the fonts in the documents you plan to scan.
  • Page 72 Scanning Professional Dictionaries—These are legal and medical dictionaries containing highly specialized words and phrases. The options are: Dutch Legal, Dutch Medical, English Legal, English Medical, French Legal, French Medical, German Legal, and German Medical. Click the checkbox next to a dictionary name to select it.
  • Page 73 Scanning Keep original image resolution—As part of the OCR process, the resolution of grayscale and color images is reduced to 75-150 dpi (dots per inch). Select this option if you want color and grayscale images to retain their original resolution. For example, if a page contains a high resolution image, and you plan to export it after the OCR process, select this option so the image retains its resolution.
  • Page 74 Scanning Automatic—Choose this option to let the OCR process determine the layout of the pages. It is the fastest type of format processing. Typically you select this option when the document has different or unknown types of layouts, pages with multiple columns and a table, or pages containing more than one table.

  • Page 75: Scanning With Spdf Or Npdf And Searching For Text

    Scanning No Formatting (NF)—The document will be plain text, decolumnized and left-aligned in a single font and font size. You can export plain text to nearly all file types and target applications, and graphics, tables and bullets can be retained. When exporting to Text or Unicode file types, graphics and tables are not supported.
  • Page 76 Scanning To scan with sPDF or nPDF: 1. Open the One Touch Properties window. 2. Using the arrows, choose a One Touch button to use for the sPDF or nPDF scanning. 3. Select a Destination Application that uses a text format as the page format.

  • Page 77: Scan And Burn To A Cd

    PDF file, or about editing PDF text. Scan and Burn to a CD If you have a CD burner attached to your computer, you can scan directly from your Xerox DocuMate 152 scanner onto a CD. NOTE: This feature is available only on computers running Windows XP.
  • Page 78 Scanning 4. Select Burn to CD as the Destination Application. The Burn to CD Destination Application is only available if you have a CD burner attached to your computer, but you do not need to have a CD in the burner to select the destination. 5.

  • Page 79: Scanning With Event Forwarding

    Scanning 8. Open the One Touch window and make sure that the Burn to CD Destination Application is still selected and click the Properties button. The One Touch 4.0 Link Properties window opens, 9. Make sure a blank CD is in the CD burner. 10.
  • Page 80 Scanning 3. Select Still Image Client as the Destination Application. Note that you cannot choose a page format for this option because the actual Destination Application is not selected until after the scanner feeds in the first page of your document. 4.

  • Page 81: Creating An Html Web Page From Your Scanned Documents

    Scanning Creating an HTML Web Page from Your Scanned Documents If you scan a document, whether a single page or multiple pages, you can have the pages converted directly to HTML formatted pages for posting directly to your web site. Those pages are then viewable by visitors to your web site without the need for any internet plug-ins or other special processing.
  • Page 82 Scanning NOTE: Depending on the complexity of the document, its conversion to the HTML format may take a few moments. NOTE: If you have OmniPage Pro installed on your computer, you may see a thumbnail of the page. Click on the thumbnail to see the full page.

  • Page 83: Transferring Scanned Documents To Storage

    Scanning Transferring Scanned Documents to Storage With the Transfer to Storage scanning process, you can scan documents and save them in a folder in one step. The process is ideal for archiving documents without having to manually save or process them in any other way. If you choose a text format for the file format, the documents are also automatically converted by the OCR process into editable text and numbers before being stored.
  • Page 84 Scanning To Use OCR Before Transferring to Storage If the documents you want to transfer to storage are text documents or spreadsheets, you can have them converted by the OCR process prior to being stored. 1. Open the One Touch Properties window. 2.
  • Page 85 Scanning 2. On either the One Touch 4.0 Link Properties window, or from the Scan Configuration Properties window, click the Browse button. The Browse For Folder window opens. 3. Select a storage location on the mapped drive or server for the scanned documents.

  • Page 86: Checking The Hardware And Setting The Lamp Power Saving

    The Hardware icon If the Hardware View of the panel is open you can also right- click on the DM152 icon. The Hardware Properties dialog box opens and shows information about your Xerox DocuMate 152 scanner. DocuMate 152 Scanner User’s Guide...
  • Page 87 Scanning 2. Click the Properties button. Your scanner has a built-in power saving feature that is set to power down after 15 minutes of idle time. You can change the time before the scanner powers down, from 10 minutes to a maximum of 10 hours.

  • Page 88: Scanning From Paperport

    Scanning from PaperPort Scanning from PaperPort Instead of using the scanner buttons or the One Touch Button Panel to scan, you can scan from the TWAIN interface. The PaperPort application that you received with your scanner uses the TWAIN interface for scanning. This scanning method is particularly helpful when you’re using PaperPort to file and save scanned items, or if you want to adjust scanning settings prior to scanning.

  • Page 89: Scanning From The Twain Interface

    Scanning from PaperPort Scanning from the TWAIN Interface The instructions in this section are for scanning with the TWAIN interface from the PaperPort application. If your computer is running Windows XP or Me, you can also scan with the Windows Image Acquisition (WIA).
  • Page 90 See the section “Setting Up Your Scanner to Work with PaperPort” on page 93. 3. Click the Scanner drop-down arrow, and select TWAIN: Xerox DocuMate 152 from the drop-down list. NOTE: Please wait a few moments for your selection from the drop-down list to become active.
  • Page 91 Scanning from PaperPort 5. When scanning documents, use the Create single page items check box as follows: • When the check box is selected, all pages in the Automatic Document Feeder are scanned, the TWAIN interface closes, and each page is placed on the PaperPort Desktop as an individual file.
  • Page 92 Scanning from PaperPort The PaperPort TWAIN interface opens. Use it to select scanning options and to start the scanner. The options on the Xerox DocuMate 152 TWAIN interface are: • Mode—Select a scanning mode: Black&White to scan in black and white. The scanning pixels are all the same size and are either black or white.
  • Page 93 Scanning from PaperPort lighter or darker. Contrast refers to the difference between the lighter and darker portions of the image. Increasing the contrast emphasizes the difference between the lighter and darker portions, decreasing the contrast de-emphasizes that difference. Contrast is used in conjunction with brightness.
  • Page 94 The Define page size option cannot be used with the AutoCrop to Length and AutoCrop to original options. • AutoScan on document insertion—Your Xerox DocuMate 152 scanner includes AutoLaunch technology that senses when an item is inserted into the paper feed and starts scanning immediately.
  • Page 95 Scanning from PaperPort 10. Click the Scan button (if the AutoScan feature is not turned on). The scanner starts scanning and a progress box opens. If the Create single page items check box is selected, all pages in the Automatic Document Feeder are scanned, the TWAIN interface closes, and each page is placed on the PaperPort Desktop as an individual file.
  • Page 96 Scanning from PaperPort On the PaperPort desktop Unless you changed it with the Settings option, the name of the scanned image is the day, date, and number of scanned items that day. For example, the second item scanned on a day is followed by a (2), the third by a (3) and so on.

  • Page 97: Display The Device Configuration

    Scanning from PaperPort Display the Device Configuration 1. Click the Xerox DocuMate 152 icon in the top right corner of the TWAIN interface. The Device configuration window opens and shows the information about your scanner. See the section “Checking the Hardware and Setting the Lamp Power Saving”...

  • Page 98: Setting Up Your Scanner To Work With Paperport

    Setting up your scanner is a one-time-only process for each option from the Scanner drop-down list. Therefore, you may have to set up your scanner once each for TWAIN: Xerox DocuMate 152 and WIA: Xerox DocuMate 152. The setup process, described below, is the same for each option. You will...
  • Page 99 Scanning from PaperPort To setup your scanner: 1. From the Scanner drop-down list, select one of the options, such as Twain: Xerox DocuMate 152. 2. Click the Setup button. A window opens to begin the setup process. 3. Click Yes then click Next.
  • Page 100 Scanning from PaperPort The next window is for checking the connection between your scanner and the computer. 5. Click Next. After the Setup Wizard checks the connections, the next window is displayed. It has a series of setup options, but only the Basic scan test is necessary because your scanner was already tested and calibrated when you installed the One Touch 4.0 software...
  • Page 101 Scanning from PaperPort The TWAIN Interface opens. NOTE: If you are setting up the scanner for WIA, the WIA interface opens instead. 7. Insert a page into the scanner, face-down, and the Scan button on the TWAIN Interface will become active. 8.
  • Page 102 Scanning from PaperPort The final Setup window opens to let you know the setup process is finished. 10. Click Finish. Your scanner is now setup for the scanning option you selected (in the example above, it’s the TWAIN option) and the Scan button on the PaperPort window will now become active.

  • Page 103: Scanning With The Windows Image Acquisition

    Scanning from PaperPort Scanning with the Windows Image Acquisition Microsoft Windows includes its own set of options for acquiring images from scanners, digital cameras, and other digital devices. Windows Image Acquisition (WIA) options as described below. NOTE: Scanning with the Windows Image Acquisition (WIA) is only available if your computer is running Windows XP or Me.
  • Page 104 Scan pane If this Scan button is not active, see the section on page 93 to setup your computer. 3. From the Scanner drop-down list, select WIA: Xerox DocuMate 152. NOTE: If the Scan button at the bottom of panel is not available when you make a selection from the Scanner drop-down list, your computer needs to be setup to use the scanner.
  • Page 105 Scanning from PaperPort • When the check box is not selected, the scanned pages are not placed on the PaperPort Desktop until you indicate the scanning job is finished by clicking Done on the WIA interface then clicking Done on the PaperPort-Scan window.
  • Page 106 Scanning from PaperPort 11. Click Preview to preview the image before scanning. The image is displayed on the right side of the window. NOTE: If you preview when scanning a stack of documents, the first page of the stack feeds through the ADF for the preview. After adjusting the scanner settings, replace that page on the stack so it is scanned with the rest of the pages.
  • Page 107 Scanning from PaperPort Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan it. To select the scanner settings before you scan: 1. On the scan window, click Adjust the quality of the scanned picture.
  • Page 108 Scanning from PaperPort 2. Select the options for scanning. Brightness and Contrast—Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to the setting Black and White picture or text.

  • Page 109: Maintenance

    Maintenance Maintenance This section contains information on maintenance, troubleshooting, uninstalling, scanner specifications, and spare parts. Cleaning the Automatic Document Feeder You may need to clean the ADF feed mechanism if your documents do not feed easily into the ADF, or several feed in at the same time.

  • Page 110: Clearing Paper Jams

    Maintenance Clearing Paper Jams If your scanner stops scanning due to a paper jam in the Automatic Document Feeder, a warning dialog box opens after a few moments. To clear a paper jam: 1. Press the ADF cover release on the top-right of the scanner body to open the Automatic Document Feeder cover.

  • Page 111: Replacing The Adf Pad Assembly

    Problems with documents feeding into the ADF is an indication that the pad spring may be wearing out. See the “Xerox DocuMate 152 Scanner Parts List” on page 113 for ordering information. To replace the ADF Pad assembly: 1.

  • Page 112: Troubleshooting

    Start the PaperPort software and click the Scan icon, then make sure Xerox DocuMate 152 is selected as the scanner. Problem: During installation I got the error message: PaperPort Installation is not complete. What do I do? The installation procedure was not successful.

  • Page 113: Status Light Troubleshooting Codes

    Maintenance Problem: I got the error message: PaperPort cannot allocate enough memory to perform internal critical operations. What do I do? Close any other active applications so that additional memory is available. If you click Continue, PaperPort moves the file to the PaperPort data directory and renames the file with the prefix “bad”.
  • Page 114 See “Clearing Paper Jams” on page 105 for details. An internal part in the Re-boot your computer. If the Other scanner may have problem persists, contact Xerox Codes malfunctioned. Technical Support. DocuMate 152 Scanner User’s Guide...

  • Page 115: Uninstalling Your Scanner

    Maintenance Uninstalling Your Scanner To uninstall the DocuMate 152 scanner, remove the scanner software first, then remove PaperPort, or other scanner software. Step 1: Uninstalling the Scanner and One Touch Software 1. On the Windows taskbar, click Start, point to Settings, then click Control Panel.

  • Page 116: To Install Another Driver

    Maintenance 7. On the Remove the Program window, select the Remove files option, then click Remove. The PaperPort software is removed. 8. On the Uninstall Completed window, click Finish. 9. Close all open windows and restart your computer. To uninstall PaperPort from Windows 2000 or XP: 1.

  • Page 117: Xerox Documate 152 Scanner Specifications

    Maintenance Xerox DocuMate 152 Scanner Specifications Optical resolution 600 x 1200 dpi Bit depth 48-bit color (internal), 16-bit grayscale (internal) Maximum item size 8.5" x 14" Minimum item size 2.5" x 2" (automatic document feeder) Scan method Automatic document feeder (ADF)

  • Page 118: Xerox Documate 152 Scanner Parts List

    Maintenance Xerox DocuMate 152 Scanner Parts List Please use the following part names and numbers when ordering replacements for your scanner. Part Name Part Number Input Tray 57-0112-000 Output Tray 57-0108-000 ADF Pad 57-0111-000 AC Power Cord 35-0103-000 Power Supply...
  • Page 119 Maintenance DocuMate 152 Scanner User’s Guide...

  • Page 120: Notices

    Appendix A Notices It’s Illegal in the USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations or Securities of the United States Government, such as: Certificates of Indebtedness National Bank Currency...

  • Page 121: It's Illegal In Canada

    4. Copyrighted material, unless permission of the copyright owner has been obtained or the reproduction falls within the “fair use” or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559.

  • Page 122: Federal Communications Commission (Fcc) For Usa

    5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer for a province). 6. Marks, brands, seals, wrappers or designs used by or on behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, Commission or agency established by the Government of...

  • Page 123: Energy Star For The Usa

    ASK-XEROX) to determine whether this Xerox product is part of the program. If your product is not part of the Xerox program and you are managing its disposal, please note that the product may contain lead and other materials whose disposal may be regulated due to environmental considerations.

  • Page 124: Index

    Index Document Format 29 Document Management 46 documentation 3 cleaning 104 dpi 103 ADF pad assembly Duplex 52 replace 106 duplex button 2, 21, 22, 23, 52 Advanced Properties 102 Archive button 78 aspect ratio 54 Autocrop to Length 88 eMail 46 Autocrop to Original 51, 88 eMail Properties 39...
  • Page 125 Index paper jam 105 PaperPort 83 JPG 41 help topics 83 JPG file size 41 Scan pane 85, 99 thumbnail 91 PaperPort Properties 34 PDF 41, 46 Lamp timeout setting 82 PDF file size 41 Languages in Document 64 Picture type 103 LED number 21, 22, 52 power saving 82 Link Properties 34...
  • Page 126 Index system requirements 3 template 69 text color 68 Text Documents Properties 35 Text Editors 46 text file format 42 Text Formats 42 thumbnail icon 91 TIFF 41 Transfer to Storage 78 troubleshooting 107 true page 70 TWAIN 61, 75 TWAIN standard 83 uninstall 110 USB port 13...
  • Page 127 Index DocuMate 152 Scanner User’s Guide...
  • Page 128 05-0692-100...

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Documate 152

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