Related Manuals for ASCOM Ascotel Office 45
Summary of Contents for ASCOM Ascotel Office 45
- Page 1 Ascotel Office terminals by ascom Office 45 Office 45pro System Assistant Operating Instructions for the end user www.ascom.com/pbx 20321643en_ba_b0...
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Page 2: Operating And Display Elements
• 8. line: Foxkey functions Scroll keys Foxkey Changes data record Multifunction key: • Short: Activates allocated function Note For a detailed description of the operating and display elements, please refer to the section "Using the Display and Operating Elements". www.ascom.com/pbx... -
Page 3: Table Of Contents
Contents Contents Operating and Display Elements ........... 2 Menu Tree . -
Page 4: Menu Tree
Menu Tree Menu Tree The purpose of the menu tree The menu tree illustrates the structure of the System Assistant, giving you quick access to the setting op- tions. From the menu, the root of the System Assistant takes you to the individual branches. From there you can reach the sub-branches, at the end of which you can adjust the settings you want. - Page 5 Menu Tree 5: BUSY INDICATOR 8: HOTEL VARIANT 1 1: ROOM CONFIGURATION VARIANT 2 1/2 1: NUMBER VARIANT 3 2: ROOM STATE 3: NAME 4: ALARM CALL 6: SERVICE CONFIG. 5: COUNTER STATE 1: PRINT ALL 2/2 1: EXCH. ACCESS 2: ROOM TO ROOM 2: PRINT W/O A.DIAL 3: SURCHARGE...
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Page 6: What Is This Document About
What is this document about? What is this document about? The System Assistant The purpose of these Instructions is to show you what settings you can carry out on the (telephone) sys- tem. Your main tool for such settings is the "System Assistant" menu. Use your 45 or 45pro phone to enter your settings. - Page 7 What is this document about? External access There are three authorization types for external access using the AIMS configuration software: • No access • One-off access • Permanent access Authorization for external access to the system is granted within the System Assistant. Access to the sys- tem by other users is barred while you are in the System Assistant menu, and only you can make changes to the system settings.
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Page 8: Using The Display And Operating Elements
Using the Display and Operating Elements Using the Display and Operating Elements The settings in the System Assistant are generally the same as those for the 45 and 45pro phones. Beyond the settings on the phone, the System Assistant offers additional basic operating features and some set- tings are made differently. -
Page 9: Navigation
Using the Display and Operating Elements Exiting the System Assistant Any changes you may have made are only accepted if you confirmed the last input with the "OK" Foxkey or if you carried out a switch (e.g. "YES/NO"). You can exit the "System Assistant" menu any time by pressing the "Exit"... -
Page 10: Processing Settings
Using the Display and Operating Elements Exiting a Menu Level Pressing the "Back" Foxkey takes you up one menu level. You are then at a higher level in the menu tree. To ensure you remain in the System Assistant, you always go back only as far as the start page of the System Assistant. - Page 11 Using the Display and Operating Elements Press the "OK" Foxkey. The display shows the settings for the name, busy indicator, hotline, and predefined call diversion. To see the phone-lock setting, you need to go to another page (see "Using the Ar- row Keys to Navigate through Pages").
- Page 12 Using the Display and Operating Elements <- You can use the "<-" Foxkey to go back to the previous page. Note If you have an Alpha keyboard, you can in principle use its arrow keys instead of the "->" and "<-" Foxkeys in the System Assistant. Using the Scroll Keys to Navigate through Records A data record can contain one or more entries.
- Page 13 Using the Display and Operating Elements Edit You want to edit certain settings. The settings can be names, numbers, or switches, for example "YES/ NO" or "ON/OFF". Names and numbers are simply overwritten. When you are finished, you must confirm the changes with the "OK"...
- Page 14 Using the Display and Operating Elements Entering Special Characters Even if you do not have an Alpha keyboard, you can use the *-key to enter the special characters "-" , "." and ":" . When saving the new setting, the phone converts the "*" character into the correct char- acter.
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Page 15: Settings With The System Assistant
Settings with the System Assistant Settings with the System Assistant The description below generally refers to the procedure required to "CHANGE" system settings using the System Assistant. Other options for editing the settings, such as "DISPLAY", "PRINT" and "DELETE", are described under Navigation. -
Page 16: Destinations
Settings with the System Assistant Destinations Lets you determine where calls are to be routed in certain situations. Destinations can be internal or ex- ternal phone numbers. Changing the call distribution Menu path: 2-Destinations/1-CDE setting. Lets you change the name of an existing call distribution. The DDI number and the switch positions are displayed. - Page 17 Settings with the System Assistant Specifying a destination for the substitution Menu path: 2-Destinations/5-Substitution. Lets you forward calls intended for your Operator Console to a substitute (another phone or the general bell). The setting automatically applies to all the other Operator Consoles belonging to the same system. Callers who dial the Operator Console phone number will not be forwarded.
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Page 18: Subscriber List
Settings with the System Assistant Subscriber List The subscriber list indicates the phone number, name and interface (port), each on a separate line of the list. It is designed to provide an overview, unlike the subscriber settings, which provide more extensive data on each subscriber. - Page 19 Settings with the System Assistant Changing the busy lamp field Menu path: 4-Subscriber settings/2-Change/Phone number/2-Busy lamp field (45/45pro only). Lets you assign the variant of a busy lamp field to a 45/45pro phone. This menu item does not appear for other phone types. Depending on the size of the system you can choose between 4 or 10 variants.
- Page 20 Settings with the System Assistant Activating call forwarding Menu path: 4-Subscriber settings/2-Change/Phone number/Foxkey "->"/3-Call forwarding if busy. Lets you activate or deactivate call forwarding when a subscriber is busy. Pressing digit key "1" switches the display between "YES" and "NO". The setting shown is stored auto- matically.
- Page 21 Settings with the System Assistant Deactivating the phone lock Menu path: 4-Subscriber settings/2-Change/Phone number/2x Foxkey "->"/ 4-Phone lock. Lets you overwrite the password for a phone lock. You cannot deactivate or set up a phone lock. The phone lock must be deactivated on the phone using the new password.
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Page 22: Busy Lamp Field
Settings with the System Assistant Busy Lamp Field When the 45/45pro phone is used as a key phone or Operator Console, it is possible to use the display to indicate whether or not specific phones are busy. Busy lamp field Menu path: 5-Busy lamp field/2-Change. - Page 23 Settings with the System Assistant System status and event messages Menu path: 6-Maintenance settings/3-Maintenance. The information can be processed with any of the following commands: "VIEW", "PRINT", "DELETE" or "BOTH" (Print, followed by Delete). You must specify the function you want before selecting the data. You can choose the following items: •...
- Page 24 Settings with the System Assistant Enabling external remote control Menu path: 6-Maintenance settings/6-External remote control/1-Enable. Also lets you prohibit external remote control. An external subscriber can remote control a number of features through the public network using */# procedures. All he requires is a DDI number specially set up for remote control and a valid password (e.g. change call diversions, send text messages, actuate door opener).
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Page 25: Connection With Data Acquisition
Settings with the System Assistant Connection with Data Acquisition Lets you call up, print and/or delete individual counter readings, and print a report of those readings. The information obtained is separated according to: • Subscriber • Cost centre • Network interface •... - Page 26 Settings with the System Assistant Printing a cost centre's report Menu path: 7-Connection with data acquisition/2-Report/2-Cost centre. Lets you print reports/receipts on the counter reading of one or all cost centres. The cost centre indicates the account under which the call charges will be booked. The data can then be automatically deleted. To select a cost centre, press digit key "1"...
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Page 27: Hotel
Settings with the System Assistant Hotel Listed here are special features for hotel applications. For best results the room number and the phone number of the room's phone should be identical. Inputs are always made using the phone number. In this menu you can: •... - Page 28 Settings with the System Assistant Printing/clearing the counter reading for hotel rooms Menu path: 8-Hotel/1-Room settings/Phone number/5-Counter. Lets you print or clear the counter reading (individual charge counting - ICC) of a particular room. Changing the hotel room exchange access Menu path: 8-Hotel/1-Room settings/Phone number/Foxkey "->"/1-Exchange access.
- Page 29 Settings with the System Assistant Occupying a room Menu path: 8-Hotel/2-Room status/2-Change/2-Occupied. Lets you allocate a room and assign it a guest name and one or more phone numbers. A name can consist of up to 17 characters and must start with a letter. Setting up a wake-up call Menu path: 8-Hotel/3-Wake-up call/1-Edit.
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Page 30: Password
Settings with the System Assistant Password Changing the System Assistant password Menu path: 9-Password. Lets you change the password for using the System Assistant. Before making the change, you must enter the old password. The new password must have a minimum of 4 and a maximum of 20 characters. - Page 31 Settings with the System Assistant Changing the handset message destination Menu path: 0-Other settings/2-DECT message destination. You can set up a phone as a message destination so that the phone's display can be used to indicate the logoff procedure for handsets (or DECTs) logged on with a time limit. The phone number of the message destination does not appear on the display during input.
- Page 32 Settings with the System Assistant Reducing messages Menu path: 0-Other settings/4-Message/Announcement/4-Reduce messages. Lets you delete both read and unread messages that are more than 3 days old. Enter "Y" for "YES" to confirm the deletion. Selecting the message language Menu path: 0-Other settings/4-Message/Announcement/5-Initialise standard texts. Lets you select (initialise) the language setting for the message texts predefined in the system.
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Page 33: Index
Index Index Abbreviated dialling ........................15 Action promp..........................2 Activate call forwarding: 4/2/Phone number/Foxkey "->"/3 ............20 Activate first-ring call diversion: 4/2/Phone number/Foxkey "->"/1..........19 Active menu........................... 2 Allocating ringing patterns for the general call: 2/3 ..............16 Announcement ..........................31 Barring network providers: 0/3/2 .................... - Page 34 Index Deleting a name automatically during checkout: 8/4/2/2 .............. 29 Deleting unread messages: 0/4/3....................31 Destinations ..........................16 Display ............................. 2, 10 Display elements ..........................2 Displaying a network interface's counter reading: 7/1/3 ............... 25 Displaying a subscriber's cost centre: 7/1/2................... 25 Displaying a subscriber's counter reading: 7/1/1 ................
- Page 35 Index Occupying a room: 8/2/2/2......................29 Operating elements........................2 Password............................8 Phone booths..........................26 Print ............................10, 14 Printing a complete report: 7/2/5....................26 Printing a cost centre's report: 7/2/2..................... 26 Printing a network interface's report: 7/2/3 .................. 26 Printing a receipt automatically during checkout: 8/4/2/3.............. 29 Printing a subscriber's report: 7/2/1 ....................
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Page 36: Reference To Other Documents
Reference to Other Documents Operating Instructions Office 45/45pro Function Overview Subject to delivery availability and technical modifications. The scope of performance depends on the software. Subject to delivery availability and technical modifications. The scope of performance depends on the software. © by ascom...