E-Mail & Messages - Motorola MOTO Q User Manual

e-mail & messages
To set up e-mail on your MOTO Q™ 9h,
refer to your Quick Start Guide. If you have
problems setting up email or
synchronizing, please visit
www.motorola.com/support/9h
receive & read messages
When you receive a message your
phone plays an alert and shows
New Message with a message indicator
such as C.
Find it: On the home screen, press Start
> Messaging > (e-mail account).
If you do not see a list of messages, press
Menu > Folders > Inbox. To return to the folder
list, press Menu > Folders.
48 e-mail & messages
receives your messages. To stop this
process, press Menu > Stop Send/Receive.
send a message
You can send three types of
messages: SMS (text messages),
MMS (multimedia messages) and
email messages.
Find it: Press Start > Messaging > text messages,
MMS or (e-mail account)
To send a message:
1 Press New.
2 For e-mail, in To, Cc and/or Bcc, enter
e-mail addresses. Insert a semicolon (;)
between multiple numbers or addresses.
For text messages, enter the contact
telephone number or e-mail address.
Tip: You can quickly enter phone
numbers or e-mail addresses from your
50 e-mail & messages
To read a message: Press the navigation key
S to scroll to the message and press the
centre key s to open it.
When you have a message open, you can
press the navigation key S right to open
the next message or left to open the
previous message.
message attachments
If an e-mail has Microsoft® Word, Excel, or
PowerPoint files attached, you can open and
edit them using Documents To Go. You can also
view .pdf file attachments, or extract .zip file
attachments.
Download the attachment, then select the
file and follow the prompts to open it. When
the document opens, you can move around
the page using the navigation key S.
contact cards. In To, press j and select
a recipient from the list. Then select the
recipient's phone number or e-mail
address.
3 Use the keypad to compose a message.
4 Press Send.
Tip: In an e-mail or MMS message, you
can insert a picture, voice note or file in
the message, on the message area press
Menu > Insert > Picture or Voice Note or File.
Note: If you select to insert a voice note
into the message, you will also need to
record it. Press Record and start speaking
into the phone's microphone. When
finished speaking, press Stop and then
Done.
To set the priority for an e-mail message,
press Menu > Message Options.
To cancel a message, press Menu
> Cancel Message.
• Excel spreadsheets: Select cells and
enter numbers or text. Press Menu for
options like save, cut, copy, paste,
find, delete, and more.
• PowerPoint slide shows: Press the left
softkey to switch between notes,
outline and slide views. Press Menu
for options like save, cut, copy, paste,
find, delete, and more.
• Word documents: Type numbers or
text into the document. Press Menu
for options like save, cut, copy, paste,
find, delete, and more.
• PDF documents: Press the Zoom key
to change the zoom level. Press the
Menu key to save a copy of the file,
switch pages or other functions.
To transfer attachments to your computer
for editing, use Microsoft® Exchange
ActiveSync or Windows® Mobile Device
Centre.
global address look up
From your phone, you can search the
global address list (GAL) stored on your
company's Exchange Server. This means
that you can find a contact's phone number
or e-mail without having to store the
information directly to your phone.
Note: GAL information can only be viewed
during a data transfer session; the entire
GAL cannot be stored for viewing offline.
GAL Lookup can be found from Contacts and
Company Directory. Company Directory is found in
Messaging, Phone, Calendar and Speed Dial. Here is
how to use GAL to search for a contact:
1 Press Start > Contacts.
2 In the contact list, press Menu
> Company Directory.
message options
To delete, save, reply or forward the
messages, use these quick steps from the
Inbox with a message selected or when
viewing a message:
• To delete, press Delete.
• To reply, press Menu > Reply or Reply All.
Enter the message and press Send.
• To forward, press Menu > Reply
> Forward. Enter the message and
press Send.
• To create a contact card for the
sender, highlight the sender and
press the center key s > Save.
Tip: Need to check your e-mail right now?
Press Start > Messaging. Select the account to
send and receive messages and press Menu
> Send/Receive. The phone connects to your
Internet e-mail server and sends and
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3 Scroll through the list of entries that
appears. When you locate your contact,
press N to make a call.
Note: Although the entire GAL cannot
be stored on your phone, once the
contact is found, you can add the single
contact to your contact list.
Tip: You can also choose to send a
message, SMS or e-mail to a contact found
using GAL. In a new message or e-mail,
press Menu > Company Directory. When you
locate the contact to send a message,
highlight and select it. The e-mail
information is populated into the To field.
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