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Gestetner 1045 Facsimile Reference Manual

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Download this manual See also: User Manual
FAX Option Type 1045
Facsimile Reference (option)
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

Operating Instructions

<Advanced Features>
ZDPH130e.eps

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Summary of Contents for Gestetner 1045

  • Page 1: Operating Instructions

    FAX Option Type 1045 Facsimile Reference (option) <Advanced Features> Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual. Operating Instructions ZDPH130e.eps...
  • Page 2 Printed in Japan UE USA B360-8657...
  • Page 3 Available Options • Fax Function Upgrade Unit (Fax Function Upgrade Type 185) • ISDN Unit (ISDN Option Type 1045) • Extra G3 Interface Unit (G3 Interface Unit Type 1045) • Expansion Memory (32MB: DIMM) • Handset (Handset Type 450) Supplies •...
  • Page 4 Copyright © 2001...
  • Page 5 NOTICE R CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device. Although this equipment can use either loop disconnect or DTMF signalling, only the performance of the DTMF signalling is subject to regulatory require- ments for correct operation.
  • Page 6 ® • Microsoft Windows ® • Microsoft Windows NT ® • Microsoft Windows NT - Notice about the Telephone Consumer Protection Act (Valid in USA only). The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmit- ted page or on the first page of the transmission, the date and time it is sent and an identification of the business, other entity, or other individual sending the...
  • Page 7 - Warning Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment. Note to users in Canada - Note: This Class B digital apparatus complies with Canadian ICES-003. Remarque concernant les utilisateurs au Canada - Avertissement: Cet appareil numérique de la classe B est conforme à...

  • Page 8: Important Safety Instructions

    Important Safety Instructions Caution When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, includ- ing the following: • Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

  • Page 9: How To Read This Manual

    How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 10: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine... 1 Advanced Features (this manual) ... 1 Basic Features ... 1 1. Transmission Mode Overview... 3 Sending at a Specific Time (Send Later) ... 4 Priority Transmission... 6 Confidential Transmission ... 7 Polling Transmission ... 9 Polling Transmission Clear Report...
  • Page 11 Information Boxes ... 36 Information Boxes ... 36 Storing Messages in Information Boxes... 36 Printing Information Box Messages ... 38 Deleting Information Box Messages ... 39 4. Transmission Features Handy Dialing Functions ... 41 Chain Dial... 41 Redial ... 41 Advanced Features ...
  • Page 12 5. Reception Features Reception ... 75 Immediate Reception ... 75 Memory Reception ... 75 Substitute Reception ... 76 Screening Out Messages from Anonymous Senders ... 76 When the Receive File Indicator is Lit... 78 When the Confidential File Indicator is Lit or Blinking ... 78 Reception Functions ...
  • Page 13 7. Facsimile User Tools Accessing the User Tools... 103 Function Map..106 Program/Delete Menu... 108 Changing the Order of the Quick Dial Table ... 108 Programing Title of the Quick Dial Table ... 109 Programing Standard Messages... 111 Deleting Standard Messages ... 112 Storing an Auto Document ...
  • Page 14 Fax Function Upgrade Unit ... 184 Expansion Memory (32MB: DIMM) ... 184 ISDN Unit (ISDN Option Type 1045)... 185 Extra G3 Interface Unit (G3 Interface Unit Type 1045) ... 185 Specifications ... 186 Acceptable Types of Originals ... 187 Acceptable Original Sizes ... 187 Original Sizes Difficult to Detect ...

  • Page 15: Manuals For This Machine

    Manuals for This Machine Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs. Advanced Features (this manual) The Advanced Features manual describes more advanced functions, and also explains settings for key operators.

  • Page 17: Transmission Mode

    1. Transmission Mode Overview This feature describes various options that you can choose when sending a fax message. The selections you make will only apply to the current fax message.

  • Page 18: Sending At A Specific Time (Send Later)

    Transmission Mode Sending at a Specific Time (Send Later) Using this feature, you can instruct the machine to delay transmission of your fax message until a later time which you specify. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time.
  • Page 19 Note ❒ If the current time shown on the display is not correct, change it. ⇒ "Timer Setting" in the System Reference manual ❒ When entering numbers small- er than 10, add a leading zero. ❒ If you make a mistake, press the {Clear/Stop} key and try again.

  • Page 20: Priority Transmission

    Transmission Mode Priority Transmission Documents you send with Memory Transmission are sent in the order they are scanned in. Therefore, if sev- eral messages are queued in memory, the next document you send will not be sent immediately. However, by us- ing this feature you can have your m e s s a g e s e n t b e f o r e a n y o t h e r queued messages.

  • Page 21: Confidential Transmission

    Confidential Transmission If you do not want your message to be picked up casually at the other end, use this feature. The message will be stored in memory at the other end and will not be printed until an ID is entered.
  • Page 22 Transmission Mode Depending on the Confidential Transmission type, use one of the following procedures: Confidential Transmission A Press [Default ID]. B Press [OK]. The Transmission Mode menu is shown. The [Default ID] key is highlight- ed, and Default ID is shown above.

  • Page 23: Polling Transmission

    Polling Transmission Use Polling Transmission when you want to leave an original in the ma- chine's memory for others to pick up. The message will be sent when the other party calls you up. Transmitter (This machine) Transmission Request There are three types of Polling Transmission.
  • Page 24 Transmission Mode Press [Transmission Mode]. The Transmission Mode menu ap- pears. Select [Polling TX]. Depending on the Polling Trans- mission mode, use one of the fol- lowing procedures: Free Polling TX A Select [Free Polling TX]. B Press [Only Once] or [Save] to delete or save the file after transmission.

  • Page 25: Polling Transmission Clear Report

    C Press [Only Once] or [Save] to de- lete or save the file after trans- mission. Note ❒ To delete the original imme- diately after transmission, se- lect [Only Once]. ❒ To repeatedly send the origi- nal, select [Save]. Press [OK]. The Transmission Mode menu is shown.

  • Page 26: Polling Reception

    Transmission Mode Polling Reception Use this function if you want to poll a message from another terminal. You can also poll documents from many terminals with only one operation (use Groups and Keystroke Programs to fully exploit this feature). Receiver (This machine) Transmission Request...
  • Page 27 Select [Polling RX]. Depending which method you are using, choose one of the fol- lowing procedures: Default ID/Free Polling RX A Press [Default ID/Free Polling RX]. ID Override Polling Reception A Press [ID Override Polling Recep- tion]. Polling Reception B Specify a 4 digit ID Code with the number keys and the [A], [B], [C], [D], [E] and [F] keys.

  • Page 28: Polling Reserve Report

    Transmission Mode Polling Reserve Report This report is printed after Polling Re- ception has been set up. Note ❒ By default, this report is turned off. Turn it on with the User Parame- ters. ⇒ P.136 “Changing the User Parameters”(Switch03, Bit3) Polling Result Report This report is printed after a Polling Reception has been completed and...

  • Page 29: Checking And Canceling Transmission Files

    2. Checking and Canceling After you have pressed the {Start} key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. And you can also cancel a transmission, change the settings of a transmission, print a stored file, print a list of stored files and resend a file which failed to transmit.
  • Page 30 Checking and Canceling Transmission Files Check a file and press [Exit]. Press [Exit].

  • Page 31: Canceling A Transmission

    Canceling a Transmission You can cancel a transmission when the file is being sent, stored in memo- ry or fails to transmit. All the scanned data is deleted from memory. Note ❒ If you cancel a transmission while the file is being sent, some pages of your file may have already been sent and will be received at the other end.

  • Page 32: Changing A Destination

    Checking and Canceling Transmission Files Changing a Destination You can delete destinations. Note ❒ If you delete a destination which only exists in memory, transmis- sion is also canceled. Press[Change/Stop TX File]. Press [Check/Change Settings]. Select a file, and delete the de- sired destinations from it.

  • Page 33: Adding A Destination

    Adding a Destination Press [Change/Stop TX File]. Press [Check/Change Settings]. Select a file, and add the desired destinations to it. Note ❒ If desired file is not shown, press [U U U U Prev.] or [T T T T Next]. ❒...

  • Page 34: Changing The Transmission Time

    Checking and Canceling Transmission Files Changing the Transmission Time You can specify the transmission time with Send Later. You can also delete the transmission time. When the transmission time is deleted, the file starts to transmit im- mediately. Press [Change/Stop TX File]. Press [Check/Change Settings].

  • Page 35: Printing A File

    Printing a File If you wish to check the contents of a file that is stored in memory and has not been sent yet, use this procedure to print it out. Press[Change/Stop TX File]. Press [Print File]. Select a file you want to print. Note ❒...

  • Page 36: Re-Sending A File

    Checking and Canceling Transmission Files Re-sending a File This function is valid when the ma- chine is set up with the User Parame- ters to save messages that could not be sent in memory. If you select the failed transmission file, you can resend it.

  • Page 37: Printing A List Of Files In Memory (Print Tx File List)

    Printing a List of Files in Memory (Print TX File List) Print this list if you wish to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for ex- ample when erasing files).
  • Page 38 Checking and Canceling Transmission Files...

  • Page 39: Communication Information

    Printing the Journal The Journal contains information about the last 50 communications made by your machine. It is printed automatically after every 50 commu- nications (receptions+transmissions). If the machine installs the optional ISDN Unit or the optional Extra G3 Interface Unit, you can print the Jour- nal of each line type.
  • Page 40 Communication Information Selecting [All] A Press [All]. Note ❒ If you cancel printing, press [Cancel] and the display will return to step C. Selecting [Print per File No.] A Press [Print per File No.]. B Enter a four digit file number. Note ❒...

  • Page 41: Checking The Transmission Result (Tx File Status)

    Checking the Transmission Result (TX File Status) You can browse a part of the Trans- mission Result report on the display. Limitation ❒ If a transmission is completed while you are using this function, the result will not be shown until you exit TX File Status and start it again.

  • Page 42: Checking The Reception Result (Rx File Status)

    Communication Information Checking the Reception Result (RX File Status) You can browse a part of the Recep- tion Result report on the display. Limitation ❒ If a message is received while you are using this function, the result will not be shown until you exit RX File Status and start it again.

  • Page 43: Displaying The Memory Status

    Displaying the Memory Status Use this function to display a summa- ry of current memory usage. Items shown are the percentage of free memory space, the number of re- ceived confidential messages, the number of files to be sent, the number of memory lock files and the number of received messages to be printed.

  • Page 44: Printing A Confidential Message

    Communication Information Printing a Confidential Message This feature is designed to prevent messages from being picked up casu- ally by anyone when they are re- ceived. If someone sends you a message using Confidential Trans- mission, it is stored in memory and not automatically printed.

  • Page 45: Confidential File Report

    Enter a four digit confidential ID with number keys. The confidential ID is not shown on the display. Note ❒ You must enter the confidential ID programed by this machine when the received file has no confidential ID. ❒ You must enter the confidential ID programed by sender when the file is received.

  • Page 46: Printing A File Received With Memory Lock

    Communication Information Printing a File Received with Memory Lock This is a security feature designed to prevent unauthorized users from reading your messages. If Memory Lock is switched on, all received mes- sages are stored in memory and are not automatically printed. To print the messages, you have to enter the Memory Lock ID code.
  • Page 47 Enter a four digit confidential ID with the number keys. The confidential ID is not shown on the display. Press the { { { { Start} } } } key. The received messages are printed. When the printing is completed, the Information menu is shown.

  • Page 48: Personal Boxes

    Communication Information Personal Boxes This feature lets you set up the ma- chine so that incoming messages ad- dressed to certain users are stored in memory instead of being printed out immediately. Each user must be as- signed a SUB Code (Personal Code) that has been designated as a Person- al Box beforehand.

  • Page 49: Printing Personal Box Messages

    Printing Personal Box Messages Follow these steps to print a message that has been received into a Personal Box. Preparation Before using this function, set the Personal Box in advance.⇒ P.151 “Box Settings” Note ❒ The Confidential File (i) indica- tor lights when a message has been received into a Personal Box.

  • Page 50: Information Boxes

    Communication Information Information Boxes Use the Information Box feature to set up the machine as a fax information service or document server. By scan- ning documents into Information Boxes, other parties can receive these messages whenever they request them. This machine Information Box Register Documents...
  • Page 51 Select a box you want to store the file. Note ❒ If a desired file is not shown, press [U U U U Prev.] or [T T T T Next]. ❒ You cannot select a box which has a already stored. If you want to change the stored file, delete the file in advance.

  • Page 52: Printing Information Box Messages

    Communication Information Printing Information Box Messages Follow these steps to print a message stored in an Information Box. Press [Information]. The information menu is shown. Select [Store/Delete/Print Information Box File.]. Press [Print File]. Select a box you want to print. The SEP Code and box name are displayed.

  • Page 53: Deleting Information Box Messages

    Press [Exit]. Repeat step D to print another stored file in the box. Press [Exit]. The initial display is shown. Deleting Information Box Messages Follow these steps to delete a message stored in an Information Box. Press [Information]. The information menu is shown. Select [Store/Delete/Print Information Box File.].
  • Page 54 Communication Information Press [Exit]. Repeat step D to delete another stored file in the box. Press [Exit]. The initial display is shown.

  • Page 55: Transmission Features

    4. Transmission Features Handy Dialing Functions Chain Dial This allows you to compose a tele- phone number from various parts, some of which may be stored in Quick Dials and some of which may be entered using the number keys. Note ❒...
  • Page 56 Transmission Features Note ❒ If the receiver uses a fax machine of the same manufacturer that is capable of programing the Own Name, that name may be shown on the display instead of the fax number. Press the { { { { Pause/Redial} } } } key. Select a destination you want to redial.

  • Page 57: Advanced Features

    Advanced Features SUB Code Normally you can only use Confiden- tial Transmission to send to fax ma- chines of the same make that have the Confidential Reception feature. How- ever, if the other machine supports a similar feature called "SUB Code", you can send fax messages to the oth- er party using this method instead.

  • Page 58: Sid Code

    Transmission Features Press [OK]. SUB Code appears one line under the fax number on the display. Press [Exit]. To enter a password, press [Pass- word (SID)]. Press the { { { { Start} } } } key. Note ❒ If you use Immediate Transmis- sion and the destination fax ma- chine does not support the SUB Code feature, a message will ap-...
  • Page 59 Select [SEP Code]. Press [RX SEP Code]. Enter a SEP Code with the number key. Press [OK]. A SEP Code appears one line un- der the fax number on the display. Press [Exit]. Advanced Features Press [Transmission Mode]. Select [Polling RX]. Press [Default ID/Free Polling RX].

  • Page 60: Pwd Code

    Transmission Features PWD Code There are times you may wish to use a password when receiving faxes by polling with the SEP Code feature. Limitation ❒ You can enter a password up to 20 digits long. Note ❒ Messages you send using this fea- ture are marked "PWD"...
  • Page 61 Press [Adv. Features]. The advanced features menu is shown. Select [Transfer Req.]. Press [Receiving Station]. Note ❒ To cancel the Transfer Request, press [Cancel] and the display will return to step D. Advanced Features Dial a End Receiver. Note ❒ You cannot enter the numbers of the End Receivers directly.
  • Page 62 Transmission Features Specifying an End Receiver When you make a Transfer Request, you must specify the final destina- tions (End Receivers) for your mes- sage. You cannot enter the numbers of the End Receivers directly. Instead, enter a simple code that describes where the numbers are stored in the Trans- fer Station (in Quick Dials or Groups).

  • Page 63: Sub-Address

    Sub-address The optional ISDN Unit is required. ISDN allows two or more terminals (such as a fax machine and digital tel- ephone) to be connected to a single line. These terminals are identified by their sub-address numbers. If the ter- minals connected to the line at a des- tination are assigned sub-addresses, dialing a sub-address allows you to...

  • Page 64: Uui

    Transmission Features The optional ISDN Unit is required. Limitation ❒ UUI can only be used with ISDN. Note ❒ You can program a UUI in Quick Dial. Select G4. Dial the fax number with the number keys. Press [Adv. Features]. Select [Sub-address/UUI].

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