Brother MFC-9660 Owner's Manual
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Brother MFC-9660 Owner's Manual

Brother MFC-9660 Owner's Manual

Brother printer/fax/scanner/copier owners manual mfc-9660
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MFC-9660
OWNER'S MANUAL

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Summary of Contents for Brother MFC-9660

  • Page 1 MFC-9660 OWNER’S MANUAL...
  • Page 2 FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public...

  • Page 4: Using This Manual

    Using This Manual Thank you for purchasing a Brother machine. This machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use the machine to its fullest potential by taking a few minutes to read this manual.
  • Page 5 User-Friendly Programming We have designed the machine with on-screen programming. User-friendly programming helps you take full advantage of all the functions the machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen prompts to help you program the machine.

  • Page 6: Table Of Contents

    Using This Manual User-Friendly Programming Table of Contents...v PREPARATION AND SIMPLE USE Preparation and Simple Use Guide Advice for Preparation and Simple Use Guide...3 MFC-9660 Control Panel Overview...8 Menu Mode...10 Menu Selection Table ...10 BASIC FAX USE Chapter 1 Setup Initial Settings ...14...
  • Page 7 Simultaneous Printing/Faxing ... 62 Printer Menu Functions ... 63 Acceptable Paper ... 64 Chapter 12 Printer Driver Settings (For Windows Using the Brother MFC-9660 Printer Driver ... 65 Basic Tab ... 65 Advanced Tab... 68 Accessories Tab... 74 Support Tab ... 76 General Tab ...
  • Page 8 Introduction...100 MFC Remote Setup ...100 PC-FAX Sending (For Windows PC-FAX Receiving ...111 Chapter 16 Using the Brother MFC with a New Power Macintosh Set up Your USB Equipped Apple with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1...113 Using Brother Printer Driver with your Apple Sending a Fax from your Macintosh Application...115...
  • Page 9 IMPORTANT INFORMATION Chapter 19 Important Safety Information Important Safety Instructions ... 149 OPTIONAL ACCESSORIES Chapter 20 Optional Accessories Memory Board... 152 Optional Paper Tray ... 155 Network (LAN) Board ... 155 APPENDIX Chapter 21 Specifications Fax Specifications ... 156 Printer Specifications... 157 Computer Requirement ...

  • Page 10: Preparation And Simple Use

    If you need further information, refer to BASIC FAX USE or ADVANCED FAX USE. 1 Read the Quick Setup Guide Follow the instructions on the Brother Quick Setup Guide to set up the machine. 2 Setting the Document I Documents must be between 14.8 and 21.6 cm wide, and 10 and 36 cm long. This machine can only scan an image 20.7 cm wide, regardless of how wide the document is.
  • Page 11 3 Sending a fax Insert the document face down in the ADF. Enter the fax number you want to call. Press Fax Start. 4 Making a single copy Insert the document face down in the ADF. Press Copy. To stop copying, press Stop/Exit. Press Stop/Exit again to release the original document. (See Making Copies, page 52.) 5 Multiple Copies Insert the document face down in the ADF.

  • Page 12: Advice For Preparation And Simple Use Guide

    Advice for Preparation and Simple Use Guide Choosing a Location Place the machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone wall socket and a standard earthed electrical socket, grounded power outlet.

  • Page 13: Memory Storage

    IMPORTANT: If you need to remove the moulded mains plug in order to fit an appropriate type, you must discard the moulded plug immediately having cut it off, in order that it is not inadvertently inserted into a live socket, thus presenting a shock hazard.

  • Page 14: Using Extension Telephones

    Using Extension Telephones It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to the machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call.

  • Page 15: Connecting An External Telephone Answering Device (Tad)

    Connecting an External Telephone Answering Device (TAD) Sequence You might choose to connect an additional answering machine. When you have an external TAD on the same telephone line as the machine, the TAD answers all calls. The machine “listens” for fax calling (CNG) tones.

  • Page 16: Connecting An External Or Extension Telephone

    Outgoing Message (OGM) of External TAD Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. We recommend the outgoing message (OGM) is no longer than 20 seconds. Allow 5 seconds of silence at the beginning of your message. (This allows the fax to detect the calling tone prior to OGM, so reception can be faster.) We recommend that you end your OGM by giving your Remote Activation Code for people sending manual faxes.

  • Page 17: Mfc-9660 Control Panel Overview

    MFC-9660 Control Panel Overview Liquid Crystal Display Displays messages to help you set up and operate the machine. Toner Empty LED The Toner Indicator flashes on and off when toner is low, so you will know to order another toner cartridge. You will still be able to print until the Indicator stays on.
  • Page 18 Copy Keys: Enlarge/Reduce Lets you select an enlargement or reduction ratio: 50%, 71%, 100%, 141%, 150%, 200%, For more choices, select MANUAL and use dial pad to type any percentage between 50% and 200%. Options You can quickly and easily select temporary settings (for the next copy only).

  • Page 19: Menu Mode

    Menu Mode After pressing Menu key the following options are available. Then press 1 for General Setup Menu—OR—Press 2 for Fax Menu—OR—Press 3 for Copy Menu —OR—Press 4 for Printer Menu. When you enter the Menu Mode, the machine displays a list of Level One Menus from which you can choose.
  • Page 20 Main Menu Submenu 1. GENERAL 5. CLOCK SETUP CHANGE (Continued) 6. TONER SAVE 7. POWER SAVE 8. SLEEP MODE 9. TONE/PULSE 2. FAX 1. SETUP RECEIVE Menu Options Selections — — — — — — TONE — PULSE 1. RING DELAY 04 2.
  • Page 21 Main Menu Submenu 2. FAX 2. SETUP SEND 1. CONTRAST (Continued) 3. SET QUICK-DIAL 4. REPORT SETTING Menu Options Selections AUTO LIGHT DARK 2. FAX STANDARD RESOLUTION FINE S.FINE PHOTO 3. TIMER — 4. BATCH TX 5. REAL TIME TX NEXT FAX ONLY 6.
  • Page 22 Main Menu Submenu 2. FAX 5. REMOTE (Continued) FAX OPT 6. REMAINING JOBS 0. MISCELLANEOUS 1. MEM 3. COPY 1. COPY MODE 2. CONTRAST 4. PRINTER 1. PRINT OPTIONS 2. RESET PRINTER Menu Options Selections 1. FAX FWD 2. FAX STORAGE 3.

  • Page 23: Chapter 1 Setup

    Setup Initial Settings Setting the Date and Time The machine displays the date and time, and prints it on every fax you send. In the event of a power failure, the machine maintains date and time information for several hours. All other settings remain unaffected.

  • Page 24: Custom Settings

    I When you enter your name, see Entering Text, page 160. I The telephone number you enter is used only for the Cover Page features. I If you do not enter a fax number, no additional information can be entered. I To enter a space, press characters.

  • Page 25: Pabx And Transfer

    Speaker Volume You can set the volume of the machine speaker. Press Menu, 1, 3, 3. Press to select your volume setting (OFF, LOW, MED, or HIGH). Press Set when the screen displays your selection. Press Stop/Exit. —OR— You can adjust the speaker volume when the machine has dialled with no document in the ADF and the line is connected.

  • Page 26: Setting The Clock Change

    Setting the Clock Change You can easily let the machine’s clock gain or lose one hour by using this feature. Press Menu, 1, 5. The screen displays Press to select Summer Time to gain an hour or Winter time to lose an hour, and press Set. Press 1 to change to Winter Time or Summer Time—OR—Press 2 to exit without changing.
  • Page 27 Setting the Dialling Mode (Tone/Pulse) The machine is initially set to TONE. If you are using a PULSE dial line, you can change the setting to PULSE by following the steps below. Press Menu, 1, 9. The screen prompts you to select PULSE (or TONE). to select the dialling mode.

  • Page 28: Storing Numbers For Easy Dialling

    Storing Numbers for Easy Dialling You can set up the machine to do three types of easy dialling: One Touch, Speed Dial and Groups for Broadcasting of faxes. (See Broadcasting, page 38.) Even if you lose electrical power, numbers stored in memory will not be lost. Storing One Touch Dial Numbers You can store 32 fax/phone numbers that you can dial by pressing one key.

  • Page 29: Changing One Touch And Speed Dial Numbers

    Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either change it or exit. Press Menu, 2, 3, 1 and press the One Touch Dial key where you want to change the number.

  • Page 30: Sending A Fax Scanning Adjustment

    Sending a Fax Scanning Adjustment Contrast If your document is very light or very dark, you might want to set the contrast accordingly. Use LIGHT to send a light document. Use DARK to send a dark document. After sending the document the contrast setting is set to AUTO (suitable for most documents) automatically.

  • Page 31: Dialling A Number

    Dialling a Number One Touch Dialling Insert the document face down in the ADF. Press the One Touch key of the location you want to call. Press Fax Start. If you try to use a One Touch or Speed Dial location with no number stored in it, you hear a warning sound, and screen displays NOT ASSIGNED.

  • Page 32: Sending Operation

    Manual and Automatic Fax Redial If you’re sending a fax manually (with external telephone) and the line is busy, press Redial/Pause and Fax Start to try again. Anytime you want to make a second call to the last number dialled, press Redial/Pause and Fax Start to save time.

  • Page 33: Dual Access

    Dual Access You can scan up to 50 messages into the fax memory, even while the machine is receiving or sending another fax (from the memory) or prints PC data. You can set temporary settings for each fax you’re scanning, except Timer and Polling. If you get an OUT OF MEMORY message while scanning the first page of a fax, press Stop/Exit to cancel the scan.

  • Page 34: Receiving A Fax Receive Mode Settings

    Receiving a Fax Receive Mode Settings Select Receive Mode There are four different receive modes for the machine. You may choose the mode that best suits your needs by pressing the Mode button repeatedly until you have changed the Fax and F/T lights to the setting you want to use. You will need to connect an external telephone to select Fax/Tel (F/T) or Manual Mode or an external TAD to select TAD Mode.

  • Page 35: Setting The Ring Delay

    Manual Reception (Manual Mode) When you set the Receive Mode to manual (the Fax and F/T lights are both off), you must answer each incoming call yourself with an external telephone. Select this mode by pressing Mode key. Here is what you should do when using Manual Mode: If You Get a...
  • Page 36 Now, when a call comes in and the machine is set to Fax/Tel (F/T) Mode, all phones on this line will ring the number of times you selected in Ring Delay. You can let the machine pick up and detect if it’s a fax or voice call. If it’s a fax call, the machine prints the fax.

  • Page 37: Receiving A Fax

    Receiving a Fax Printing a Reduced Incoming Document (Auto Reduction) If you choose ON, the machine reduces an incoming document automatically, so that it fits on one page of A4 recording paper, regardless of the size of the original document. After you connect the optional lower tray, you can turn on Automatic Reduction for each tray.

  • Page 38: Reception Into Memory

    Reception into Memory As soon as the paper tray becomes empty during fax reception, the screen will display “CHECK PAPER”; please put some paper in the paper tray. If the MEMORY RECEPTION switch is ON at this time… The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory.

  • Page 39: Telephone ((Voice)) Operation Making (Voice) Calls With An External Telephone

    Telephone (Voice) Operation Making Voice Calls with an External Telephone If you connect an external telephone to the machine, the machine can be used to make normal telephone calls. You can dial numbers, by using One Touch or Speed Dial memory, Search function or using the dial pad.

  • Page 40: On Hook Dialling

    One Touch Dialling Pick up the external telephone’s handset. When you hear a dial tone, press the One Touch Dial key of the location you want to call. To use One Touch dial numbers 17-32, hold down Shift and press the appropriate One Touch Dial key.
  • Page 41 Tone/Pulse If you have pulse dialling service, but need to send tone signals (for telephone banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals. Lift the external telephone’s handset and dial the number. When you are asked to enter any number, press # on the control panel of the machine.

  • Page 42: Chapter 5 Printing Reports

    Printing Reports Transmission Report and Journal Setting Two reports require initial setup in the Menu table: Transmission Verification Report and Journal Period. For initial setup: Press Menu, 2, 4, 1. —OR— Press Menu, 2, 4, 2. Customizing the Transmission Verification (Xmit) Report You can use the Xmit Report as confirmation that you sent a fax.

  • Page 43: Using The Reports Key

    TX means Transmit; RX means Receive. Prints a Transmission Verification Report for your last transmission. Lists settings for GENERAL SETUP, SETUP RECEIVE, SETUP SEND, REPORT SETTING, REMOTE FAX OPT and MISCELLANEOUS. You can print an accessories order form to your Brother dealer for service.

  • Page 44: Advanced Sending Advanced Operations

    Advanced Sending Advanced Operations Electronic Cover Page The cover page is sent to the receiving party’s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory, if you have used this feature to start the call. The cover page indicates the fax is from your Station ID, and the number of pages you’re sending.
  • Page 45 Always Send Cover Page Make sure Station ID is set up. (See Setting the Station ID, page 14.) This feature does not work without the Station ID. You can set the machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

  • Page 46: Overseas Mode

    Delayed Batch Transmission Before sending the delayed faxes, your Brother machine will economize by sorting all the documents in memory by destination and scheduled time. If you set Batch Transmission to ON, all delayed faxes scheduled at the same time to the same fax number will be sent as one transmission.
  • Page 47 Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Broadcast key, you can include up to 32 One Touch locations, up to 100 Speed Dial locations, and up to 50 manually dialled numbers (maximum of 182 locations if you did not use up any locations for Groups, access codes or credit card numbers).
  • Page 48 Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch key. (This is called Broadcasting.) First, you will need to store each fax number as a One Touch or Speed Dial number.

  • Page 49: Cancelling A Job While Scanning The Document

    Cancelling a Job While Scanning the Document You can cancel a job while you are scanning it into memory by pressing Stop/Exit. Eject the document by pressing Stop/Exit again. Checking and Cancelling a Scheduled Job in Memory You can check or cancel a job that is waiting in memory. If the machine is idle, Press Menu, 2, 6.

  • Page 50: Using Memory Security

    Using Memory Security You need use a password to switch Memory Security ON and OFF. Setting Up Memory Security for the First Time Press Menu, 2, 0, 1. Enter a 4-digit number as a password. Press Set. The screen prompts you to re-enter the password. Re-enter the password and press Set.
  • Page 51 PASSWORD. After 2 seconds the display will then return to displaying SECURE MODE. You must then start from Step 1 to switch OFF Memory Security. If you forget the Memory Security password, please contact your Brother dealer for service or the help number given with the warranty documentation.

  • Page 52: Chapter 7 Advanced Receiving

    Advanced Receiving Operation from an External or Extension Telephone An external phone is a telephone that is plugged into the machine (either into the machine’s EXT socket or into the back of the connector that plugs into the telephone wall socket). An extension phone is another phone on the same phone number as the machine, but plugged into a different telephone wall socket.

  • Page 53: Telephone Services

    Switching ON Remote Activation and Changing Remote Codes Remote Codes might not work with some telephone systems. The preset Activation Code is The preset Deactivation Code is # 5 1. If you are always disconnected when accessing your external TAD remotely, try changing the Activation Code from # 5 1 to 1 1 1.

  • Page 54: Chapter 8 Polling

    Secure Polling is a way to keep your documents and others’ from falling into the wrong hands while the fax machines are set up for polling. You can use Secure Polling only with another Brother fax machine. Anyone who polls to receive a fax must enter the polling secure code.

  • Page 55: Setup Delayed Polling Receive

    Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time. Press Menu, 2, 1, 8. Press to choose TIMER, and press Set. The screen prompts you to enter the time you want to begin polling. Enter the time (in 24-hour format) you want to begin polling.

  • Page 56: Polling Transmit

    Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 to exit if you are finished choosing settings. Press Fax Start and wait for the fax to be polled. You can use Secure Polling only with another Brother fax machine. 1.DOC 2.MEMORY 1.DOC 2.MEMORY...

  • Page 57: Remote Fax Options Setting Fax Storage

    Remote Fax Options Setting Fax Storage If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory.

  • Page 58: Remote Retrieval

    Changing the Remote Access Code Enter your Remote Access Code when the machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9 Press Menu, 2, 5, 3. Enter a three-digit number from 000 to 998, and press Set. cannot be changed.

  • Page 59: Remote Commands

    Remote Commands Follow the commands below to access features remotely. When you call the machine and enter your Remote Access Code (the factory setting is 1 5 9 to enter a remote control command. Change Fax Forwarding Setting Press 9 5 then to Turn Fax Forwarding OFF—Press 1.

  • Page 60: Retrieving Fax Messages

    Retrieving Fax Messages Dial the machine’s number. When you hear the beep, immediately enter your Remote Access Code (the factory setting is 1 5 9 As soon as you hear two short beeps, use the dial pad to press 9 6 2. Using the dial pad, enter the number (up to 20 digits) of the remote fax machine where you want your fax messages forwarded, and then press # #.

  • Page 61: Making Copies

    Making Copies Basic Copy Operations Using The Machine as a Copier You can use the machine as a copy machine, making up to 99 copies at a time. Do NOT pull on the paper while copying is in progress. To cancel, press Stop/Exit.

  • Page 62: Temporary Copy Setting

    Out of Memory Message If the memory becomes full while you’re making copies, the screen displays If you were scanning the first page to be copied, press Stop/Exit to cancel the operation and restart to make a single copy. If you were scanning a subsequent page, you will have the option to press Copy to copy the pages scanned so far—OR—Press Stop/Exit to cancel.

  • Page 63: Making Enlarged Or Reduced Copies

    Making Enlarged or Reduced Copies Insert the document face down in the ADF. Using the dial pad, enter the number of copies you want (up to 99). Press Enlarge/Reduce. Press to choose an enlargement or reduction ratio. You can reduce to 71% or 50% of the original size by pressing —OR—...

  • Page 64: Using The Options Key

    Using the Copy Mode Key You can select the Copy resolution for your type of the original document (TEXT, AUTO or PHOTO). Select the right kind of image you’re copying. Insert the document face down in the ADF. Using the dial pad, enter the number of copies you want (up to 99). Press Copy Mode.

  • Page 65: Special Copy Options

    Special Copy Options You can save paper by copying either two or four pages onto one page. Insert the document face down in the ADF. Using the dial pad, enter the number of copies you want (up to 99). Press Options and Press to select 2 IN 1, 4 IN 1 or OFF, and then press Set.

  • Page 66: Copy Quality - Default Settings

    Copy Quality – Default Settings Changing Default Settings Press Menu, 3 to change default settings for Copy mode. These settings will remain until you change them again by pressing Menu. Adjust the Copy Mode and Contrast settings. By pressing a number, you can adjust copy settings as shown in the following chart. Press to move through the selections for each setting.

  • Page 67: Using The Machine As A Printer Special Printing Features

    Using the machine as a Printer Special Printing Features ® Windows Printing The dedicated printer driver for Microsoft ® Windows NT Workstation Version 4.0 are available on the CD-ROM supplied with the MFC. You can easily install them into your Windows Guide).

  • Page 68: Manual Feed Slot

    Two-Sided Printing (Manual Duplexing) The supplied printer driver for Windows Version 4.0 enables manual duplex printing. (For more information, see the Help screen for the printer driver.) The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows driver instructs you (with a pop-up message) to reinsert the paper.
  • Page 69 Loading One Sheet of Paper You do not have to choose manual feed in the Setup dialog box of your printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face up in the manual feed slot.
  • Page 70 Printing on Thicker Paper and Card Stock When the rear cover is lifted up, the machine has a straight paper path from the manual feed slot to the rear of the printer. Use this paper feed and output method when you want to print on envelopes, thicker paper or card stock.

  • Page 71: Simultaneous Printing/Faxing

    Face Down Output Bin The machine ejects paper with printed surfaces face down into the output bin in the front of the machine. Unfold the output bin extension to support the printed pages. To prevent the possibility of transparencies smudging as they stack in the output bin, remove each transparency after it exits.

  • Page 72: Printer Menu Functions

    Printer Menu Functions Printing the Internal Font List You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you select it. Press Menu, 4, 1, 1. Press Fax Start. The machine prints the list. Press Stop/Exit.

  • Page 73: Acceptable Paper

    Acceptable Paper To achieve high quality printing using the machine, it’s very important to select the right kind of paper. Paper Type Paper Tray #1 & #2: Cut sheet Manual Feed Slot: Cut sheet Envelopes Post Card Labels and Transparencies Paper Capacity of Paper Tray Paper Tray: Output Tray:...

  • Page 74: Chapter 12 Printer Driver Settings (For Windows ® Only)

    Printer Driver Settings Using the Brother MFC-9660 Printer Driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language.

  • Page 75: Paper Size

    Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing on page on multiple sheets of paper.

  • Page 76: Media Type

    Media Type You can use the following types of media in your printer. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies When using ordinary plain paper, select Plain Paper. When using heavier weight paper, envelopes or rough paper select Thick Paper or Thicker Paper.

  • Page 77: Advanced Tab

    Advanced Tab Change the tab settings by selecting one of the following icons: 1. Print Quality 2. Duplex Printing 3. Watermark 4. Page Setting 5. Device Option Chapter 12...

  • Page 78: Print Quality

    Print Quality Resolution You can change the resolution as follows: N 300 dpi N 600 dpi Toner Save You can save running costs by turning on the Toner Save Mode, which reduces the print density. Print Setting (For Windows Print Setting is used for optimizing your print quality for the type of document being printed (Photos, Graphics or Scanned Images).
  • Page 79 Watermark You can place a logo or text into your document as a Watermark by using a bitmap file as your source file or select one of the preset Watermarks. Print Watermark The Print Watermark feature offers printing choices of: On all pages On first page only From second page...

  • Page 80: Page Setting

    Watermark Bitmap Enter the file name and location of your bitmap image in the File box or Browse for the file location. You can also set the scaling size of the image. Position The position settings offer controls on where the Watermark can be positioned on the page. Page Setting You can change the print size of your document with the Scaling feature.

  • Page 81: Device Options

    Device Options Set one of the following Printer Functions: • Quick Print Setup • Administrator (For Windows • Print Date & Time Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon.
  • Page 82 Administrator (For Windows The administrator selection permits the Copy, Scaling and Watermark features to be locked and Password protected. Record your password and keep it in a safe place for future reference. If you forget your password these settings can not be accessed. ®...

  • Page 83: Accessories Tab

    Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time on your document from your computers system clock. Click the Setting button to change the Date and Time Format, Position and Font. To include a background with the Date and Time select Opaque.

  • Page 84: Default Source

    Default Source The Default Source allows you to choose which paper source will be used when the paper size of the document being sent does not match the Paper Source Settings. Available Options In order to access the optional 2nd paper tray the option must be installed in the driver. Highlight the model number from the Available Options list and click Add.

  • Page 85: Support Tab

    Brother Solution Center and Driver Update Web sites. Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQ’s, User Guides, Driver updates and Tips for using the machine.

  • Page 86: General Tab

    ® Features in the Printer Driver (For Windows 2000) ® The Windows 2000 printer driver utilizes Microsoft’s uni-driver architecture. The following ® section describes the driver features and selections available for Windows 2000. General Tab Printing Preferences In the General tab, click the Printing Preferences... button to access the Layout tab. Layout Tab Orientation Orientation selects the position of how your document will be printed (Portrait or Landscape).

  • Page 87: Paper/Quality Tab

    Pages Per Sheet You can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. The image of each page will be reduced as needed to fit on the paper. 2 in 1 Paper/Quality Tab Tray Selection Paper Source...

  • Page 88: Advanced Options

    Media For the best print quality, select the type of media you are using: I Regular I Thick Paper I Thicker Paper I Transparency When using ordinary plain paper, select Regular. When using heavier weight paper, envelopes, or rough paper, select Thick Paper or Thicker Paper. For OHP transparencies, select Transparency. Advanced Options Click the Advanced...

  • Page 89: Device Settings Tab

    Device Settings Tab Form To Tray Assignment This selection assigns the paper size to each paper source. For auto paper selection (Automatically Select) to work properly, the paper size set for each source must match the actual size of paper loaded.

  • Page 90: Brother Control Centre

    Using the Windows Brother Control Centre The Brother Control Centre is a software utility that pops up on the PC screen whenever paper is placed in the ADF. This allows you to access the most frequently used scanning applications only with a few mouse clicks.

  • Page 91: Using The Scan Keys With Windows Pc

    Uncheck the AutoLoad Pop-Up option. Using the Scan Keys with Windows PC If you have connected a Macintosh, the Scan keys will not work with your computer. (See Using the Brother MFC with a New Power Macintosh ™ iMac /iBook...

  • Page 92: Using The Windows -Based Brother Control Centre (For Windows Only)

    ® Windows based PC and loaded the appropriate Brother Drivers for your version of Windows When you are ready to use the Scan keys, make sure the Brother Control Centre application is running on your PC. Scan to E-mail You can scan documents into your E-mail application as a file attachment. Although the Brother Control Centre can be configured to send only black and white file attachments at one time, you can easily change this setting.

  • Page 93: Brother Control Centre Features

    Brother Control Centre Features Auto Configuration During the installation process the Control Centre checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Centre automatically will create a link and a scanning application button for Outlook.

  • Page 94: Copy Operations

    Copy—allows you to use the PC and any Windows printer driver for enhanced copy functions. You can scan the page on the Brother MFC and print the copies using any of the features of the Brother ® MFC printer driver—OR—You can direct the copy output to any standard Windows printer driver installed on the PC.

  • Page 95: Setting Up The Scanner Configurations

    Restore Defaults button. Perform an Operation from the Brother Control Centre Screen If you see this screen it means you left-clicked a button in the Brother Control Centre screen without first placing an document in the ADF. Place the document in the Brother machine’s ADF, then click OK to return to the Brother Control Centre screen.

  • Page 96: Scan To File

    Portable Network Graphics (*.PNG) FlashPix (*.FPX) HFX Fax Files (*.HFX) To Search your system for the directory and folder you want, click the Browse… button. Click OK to save your settings. Using the Windows ® -Based Brother Control Centre (For Windows ® Only)

  • Page 97: Scan To E-Mail

    Scan to E-mail Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...

  • Page 98: File Attachments

    Combine all files into one file when possible—Click this checkbox to combine all files of the same type into one file. (For Brother Models with colour scanner Only) Convert non-image files to colour—Click this checkbox to convert all files that have been processed through OCR to colour.

  • Page 99: Scan To Word Processor

    Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...

  • Page 100: User Defined Button

    OCR Package—From the pull-down list, select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother MFC Software Suite. Click the OCR Settings… button to choose how the OCR application will read the pages you scan into your word processor application.

  • Page 101: Copy

    Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. Copy Settings Brother MFC-9660 Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options… button.

  • Page 102: Send A Fax

    FAX Resolution—Fine (200 x 200) To change the fax options, click the FAX Options… button. The Brother PC-FAX Properties screen appears: Select the Paper Size and Orientation (Portrait or Landscape) and click OK. To return to the factory default settings, click the Restore Defaults button.
  • Page 103 ® ScanSoft Paper Port for Brother is a document management application. You will use PaperPort to view scanned documents. PaperPort help you organize your documents. It allows you to combine or “stack” documents of different formats for printing or filing. PaperPort ™...

  • Page 104: Chapter 14 Using Scansoft ™ Paperport ® For Brother And Scansoft ™ Textbridge

    Page View displays each item ® MAX files and other files) appear Explorer to manage the folders and items shown in Desktop View. ™ ® PaperPort for Brother and ScanSoft as a full page ® item or a ® ® Help for more ™...

  • Page 105: Importing Items From Other Applications

    ™ Using ScanSoft TextBridge (Converting Image Text to Text You Can Edit) Software by: ™ ® ScanSoft TextBridge OCR is automatically installed when you install PaperPort computer. ® PaperPort can quickly convert the text on a PaperPort text) into text that you can edit with a word processing application. PaperPort character recognition application ScanSoft ®...

  • Page 106: Accessing The Scanner

    Accessing the Scanner To choose TWAIN_32 Brother MFL Pro Scanner as your scanner driver, select it under the “Select scanner”—OR—“Select source” option in your software. ® From the PaperPort window, select Acquire from the File drop-down menu or select the TWAIN or Scan button.
  • Page 107 Scan Type Set the image Type to Black & White for text or line art. For photographic images, set the image type to Gray (Error Diffusion) or True Gray. Gray (Error Diffusion) is used for documents that contain photographic images or graphics. (Error Diffusion is a method for creating simulated gray images by placing black dots in a specific matrix instead of true gray dots.) True Gray mode is used for documents containing photographic images or graphics.

  • Page 108: Prescanning An Image

    Markups pull-down menu and the Crop option in the Options pull-down menu to refine the image. Using ScanSoft You can crop the prescanned image ™ ® PaperPort for Brother and ScanSoft ® window. ™ ® TextBridge...

  • Page 109: Introduction

    Setting Up and Using PC-FAX ® (For Windows Only) Introduction This chapter outlines the basics of the Brother software, so you can get started using the MFC Software Suite. ™ ® ™ MFC Software Suite for the machine includes ScanSoft...

  • Page 110: Pc-Fax Sending (For Windows ® Only)

    PC-FAX Sending (For Windows The Brother PC-FAX feature allows you to use your PC to send a file. You can create a file in any application on your PC, and then send it as a PC-FAX. You can even attach a cover page. All you have to do is set up the receiving parties as Members or Groups in your PC-FAX Address Book.

  • Page 111: Setting Up Sending

    Setting Up Sending To access the Sending tab from the Brother PC-FAX Setup dialog box, click the Sending tab. Outside line access Enter the number needed to access an outside line. This is sometimes required by the local PBX telephone system.

  • Page 112: Setting Up And Using Pc-Fax (For Windows Only)

    Setting Up Speed Dial Access the Speed Dial tab from the Brother PC-FAX Setup dialog box by clicking the Speed Dial tab. (To use the feature you must select the Facsimile Style user interface.) You can register any address or group on one of the ten Speed Dial buttons.

  • Page 113: The Address Book

    The Brother Address Book dialog box will appear: Setting Up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information for members and groups. In the Address Book dialog box, click the The Brother Address Book Member Setup dialog box will appear: In the Brother Address Book Member Setup dialog box, type the member’s information.

  • Page 114: Setting Up A Group For Broadcasting

    If you repeatedly send the same PC-FAX to multiple recipients, you can combine members into a Group. In the Brother Address Book dialog box, click the The Brother Address Book Group Setup dialog box appears: Type the name of the new group in the Group Name field.

  • Page 115: Exporting The Address Book

    Exporting the Address Book You can export the address book to an ASCII text file (*.csv). To export the current telephone book: If you are creating a Vcard, you must first select the member. From the Address Book select File, point to Export, and then click Text—OR—Click Vcard and go to Step 5.

  • Page 116: Importing To The Address Book

    Importing to the Address Book You can import ASCII text files (*.csv) or Vcards into your Address Book. To import an ASCII text file: From the Address Book select File, point to Import, and then click Text—OR—Click Vcard and go to Step 5. Select the data fields you wish to Import from the Available Items column and click Add>>.

  • Page 117: Setting Up Cover Page

    Setting Up Cover Page Access the Brother PC-FAX Cover Page Setting from the FAX Sending dialog box by clicking (See User interface, page 102.) The Brother PC-FAX Cover Page Setup dialog box will appear: You can enter information in each box.
  • Page 118 From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: In the To: field, type the fax number of the receiving party. You can also use the Address Book to select destination fax numbers by clicking To: button.
  • Page 119 From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: Enter a telephone number by using any of the following methods: A.

  • Page 120: Pc-Fax Receiving

    PC-FAX Receiving You can receive incoming faxes into your PC. Running PC-FAX Receiving Form the Start menu, select Program File, Brother, MFC Software Suite and then select “PC- FAX Receiving”. The PC-FAX session. Setting Up Your PC Right-click the PC-FAX PC-Fax RX Setup.
  • Page 121 Viewing New PC-FAX Messages Each time you start to receive a PC-FAX, the Blue and Red Bar. The Red icon will remain. Run PaperPort. Open the Fax Received folder. Double-click any of the new faxes to open and view them. The title example of your unread PC message.

  • Page 122: Set Up Your Usb Equipped Apple

    Before you can connect the machine to your Macintosh USB cable that is no longer than 6 feet (1.8 meters). To work with the machine, your USB-Equipped Apple 8.5/8.5.1/8.6/9.0/9.0.4/9.1. (The Brother Scanner Driver works only with Mac OS 8.6/9.0/9.0.4/9.1.) Using Brother Printer Driver with your ®...
  • Page 123 To print the document: From your Macintosh application software such as Simple Text, click File menu and select Page Setup. You can change the settings for Paper Size, Orientation and Scaling, then click OK. From your Macintosh application software such as Simple Text, click File menu and select Print.

  • Page 124: Sending A Fax From Your Macintosh Application

    When Facsimile is selected, the top button shows Send Fax and the Address button is available. To select and send only certain pages of the document, enter the page numbers in the From: and To: boxes in the Facsimile dialog box. Using the Brother MFC with a New Power Macintosh ® ™...
  • Page 125 Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers; the right box will show the Destination Fax Numbers as you select them. To address the fax, type a fax number in the Input Fax Number box.

  • Page 126: Setting Up Your Address Book

    Type the name and fax number. If you want to, you can store a comment in the Memo field (up to 15 characters). Click OK to return to the Address Book dialog box. Using the Brother MFC with a New Power Macintosh ® ™...
  • Page 127 Adding a New Group You can set up a group of multiple recipients. Click Group. The Group Setting dialog box appears: In the Group Name field, type a name for your Group. From the Stored Fax Numbers box select the recipients for your Group, and then click >>. Your selection will appear in the box under the Group Name field.

  • Page 128: Using Brother Twain Scanner Driver With Your Apple ® Macintosh

    Accessing the Scanner Run your Macintosh TWAIN-compliant application software. The first time you use the Brother Twain driver, set it as default by choosing the Select Source Afterwards, for each document you scan choose Acquire Image or select Scan. The scanner setup dialog box will appear.
  • Page 129 Settings in the Scanner Window Image Resolution Choose the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. Colour Type Black & White—Set the image Type to Black & White for text or line art. For photographic images, set the image type to Grey (Error diffusion) or True Grey.
  • Page 130 Adjust Image Brightness Adjust the brightness settings to obtain the best image. The Brother TWAIN Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0, representing an “average” setting. You can set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image.
  • Page 131 Contrast The contrast setting is adjustable only when you have selected one of the grey scale settings, but it is not available when Black & White is selected as the grey scale. Increasing the contrast level (by dragging the slidebar to the right) emphasizes dark and light areas of the Image, while decreasing the contrast level (by dragging the slidebar to the left) reveals more detail in grey areas.

  • Page 132: For Dos User

    Start your computer and go to the DOS prompt. If you are in Windows DOS prompt. Insert the Brother CD-ROM into your CD-ROM drive (substitute your appropriate drive letter for “X”). At the DOS prompt (C:\>) type X: (X is the letter of your CD-ROM drive) and press Enter.

  • Page 133: Running The Remote Printer Console Main Program

    Type RPCSETUP and press Enter. X:\RPCX>RPCSETUP Follow the instructions from the installer. Running the Remote Printer Console Main Program Type C:\RPCX>RPCX and press the Enter key to start the Remote Printer Console main program. The Main Screen will appear on your computer screen. I Do not use this program from a DOS window running under Windows.

  • Page 134: Troubleshooting And Maintenance Error Messages

    Troubleshooting and Maintenance Error Messages You may occasionally encounter a difficulty with the machine or telephone line. If this happens, the machine often identifies the problem and displays an error message. The list below explains the most common error messages, in alphabetical order. ERROR MESSAGE CHANGE DRUM SOON The drum unit is near the end of its CHANGE TONER...
  • Page 135 CAUSE Open, then close the front cover. Try to re-transmit or call the other party to see what happened. Then contact your Brother dealer for service. Check the number and try again. Set up the One Touch or Speed Dial number. (See Storing One...
  • Page 136 If the machine cannot reset itself and return to the date and time prompt, it will display MACHINE ERROR XX. Please call your Brother dealer for service. Replace the toner cartridge with a new one, or install the toner cartridge into the drum unit. (See Replacing the Toner Cartridge, page 142.)

  • Page 137: Document Jams And Paper Jams

    Document Jams and Paper jams Based upon where the original document or printed sheet is jammed, follow the appropriate set of instructions to remove it. Document Jam The documents were not inserted or fed properly, or were too long. Open the control panel. Carefully pull the document toward the front of the machine.
  • Page 138 Paper is Jammed in the Paper Tray Pull the paper tray out of the machine. Remove any crinkled sheets. Adjust the guides to fit. Press down the paper to flatten it in the paper tray. Reinstall the paper tray. Paper is Jammed near the Drum Unit Open the front cover.
  • Page 139 Paper is Jammed in the Fuser Unit Open the rear cover. Carefully pull out jammed paper. When you have to pull paper out the back of the machine, the fuser may get dirty with toner powder causing the next few printed page(s) to look messy. Print a few copies of the test page until the pages print clearly.

  • Page 140: Difficulty With Operation

    You can make a copy using the Copy function and see if the same bottom of sentences are cut problem occurs. If the copy is also bad, call your Brother dealer for off. service. Vertical streaks/black lines...
  • Page 141 DIFFICULTY Sending Faxes Poor transmitting quality Transmission verification prints “Results:NG” When the receiving party says the picture is not clear When the receiving party says vertical streaks appear on the faxes they receive Handling Incoming Calls (with external telephone) F/T pseudo-ring in Fax/Tel (F/T) Mode.
  • Page 142 Brother software, the PC will show “MFC Connect Failure” each time you restart Windows turn it off by deselect the AutoLoad PopUp check box in the Brother Control Centre chapter. (See How to Turn Off AutoLoad, page 82.) Paper Handling Difficulties...
  • Page 143 DIFFICULTY Printed pages are stained with toner or have vertical stripes. Dark Stripes or Toner Stains Printed pages have white spots in black text and graphic areas. White Spots Toner scatters and stains the printed page. Scattering Toner The whole page is printed black.
  • Page 144 DIFFICULTY Printed pages are blurred at Certain environmental conditions such as humidity, high the centre or at either edge. temperatures, etc. may cause this condition to occur. Make sure the machine is placed on a flat, horizontal surface. Remove the drum unit with the toner cartridge installed.

  • Page 145: Packing And Shipping The Machine

    Packing and Shipping the Machine Whenever you transport the machine, use the packing materials that came with the machine. If you do not pack the machine correctly, you could void your warranty. Remove the telephone line cord, the printer cable and the power cord and pack them. Open the front cover.
  • Page 146 If optional Lower Tray is connected, unplug the modular cable from the modular jack of the Brother machine. Carefully pick up the machine and remove Lower Tray to pack it separately in the original carton with the original packing material.
  • Page 147 Wrap the machine in the plastic bag and place it in the original carton with the original packing material. Place documents (manual, printed material and CD-ROM), document tray, and document support, drum unit and toner cartridge assembly, the telephone line cord, power cord and printer cable into the carton as shown below.

  • Page 148: Regular Maintenance

    Regular Maintenance You can keep the machine in optimum condition by cleaning it on a regular basis. It is a good idea to clean the drum unit during this routine. Avoid using thinners or other organic solvents to clean the machine and do not use water.

  • Page 149: Cleaning The Printer

    Cleaning the Printer • Do not use isopropyl alcohol to remove dirt from the control panel. It may cause a crack on the panel. • Do not use isopropyl alcohol to clean the scanner window or the toner sensor. • Do not touch the scanner window with your finger. •...

  • Page 150: Cleaning The Drum Unit

    Cleaning the Drum Unit We recommend you place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering toner. Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times.

  • Page 151: Replacing The Toner Cartridge

    Discard the used toner cartridge according to local regulations. If you are not sure of them, consult with Brother dealer for service. Be sure to seal the toner cartridge tightly so toner powder does not spill out of the cartridge. When discarding used toner cartridges, keep them separate from domestic garbage.
  • Page 152 If a toner cartridge is left unpacked for a long period of time, the toner life is shortened. • You can use only a genuine Brother toner cartridge (TN-6300 or TN-6600), which is specially formulated to ensure top print quality. Using another brand of toner cartridge may void your machine’s warranty.
  • Page 153 Gently rock the toner cartridge from side to side five or six times. Toner Cartridge Remove the protective cover. Install the new toner cartridge into the drum unit until it clicks into place. Chapter 18 Drum Unit Toner Cartridge...
  • Page 154 Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times. Return the blue tab to the home position before reinstalling the drum unit assembly. Reinstall the drum unit into the machine and close the front cover. Corona Wire Home Position ( Troubleshooting and Maintenance...

  • Page 155: Replacing The Drum Unit

    Drum Life Considerations for Your Brother Fax Machine Your Brother fax machine uses a drum and toner assembly for document printing. The toner life is directly dependent upon the amount of black printing on the printed pages. The estimated drum life is up to 20,000 A4 sized pages.
  • Page 156 For best performance, use only genuine Brother toner, and the product should be used only in a clean, dust-free environment with adequate ventilation. After you have just used the machine, some internal parts of the machine will be extremely HOT! So please be careful.
  • Page 157 Pull the toner cartridge out of the drum unit assembly while holding down the lock lever with your right hand. (See Replacing the Toner Cartridge, page 142.) Discard the used drum unit according to local regulations. Be sure to seal the drum unit tightly so toner powder does not spill out of the unit.

  • Page 158: Important Safety Information Important Safety Instructions

    Important Safety Information Important Safety Instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the telephone and AC sockets (in this order) before cleaning. Do not use liquid or aerosol cleaners.
  • Page 159 Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified service personnel under the following conditions: N When the power cord is damaged or frayed. N If liquid has been spilled into the product. N If the product has been exposed to rain or water.

  • Page 160: For Your Safety

    Caution Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. The following caution label is attached near the scanner unit. CAUTION INVISIBLE LASER RADIATION WHEN OPEN AND INTERLOCK OEFEATED. AVOID DIRECT EXPOSURE TO BEAM.

  • Page 161: Optional Accessories Memory Board

    DRAM Type: Some DIMMs may not work with the machine. For more information, consult the dealer where you purchased the machine. For the latest information from Brother visit: http://solutions.brother.com Installing the Optional Memory Board Disconnect the telephone line cord, unplug the machine power cord from the AC mains outlet, and then disconnect the interface cable.
  • Page 162 Remove the screws securing the rear cover and remove the cover. Remove the screws securing the access plate and remove the plate. Disconnect the connector of the back up battery. Back Up Battery Back Up Battery Optional Accessories...
  • Page 163 To install the memory board, align it with the memory socket on the main controller board and push firmly into place, as shown below. • Hold the memory board by its edges. Do not touch the surface of the board. •...

  • Page 164: Optional Paper Tray

    When you add the NC-8100h Print/Fax Server you can connect the machine into your network (LAN) and use the machine for Internet Fax, Network PC-Fax, Network Scanner, Network Printer. To manage these network features Brother supplies Network Management tools in the form of BRAdmin software and an embedded web server.

  • Page 165: Specifications Fax Specifications

    Specifications Fax Specifications Compatibility Coding system Modem speed Document input width Document input length Scanning width Printing width Automatic Document Feeder (ADF) Paper tray Printer type Grey scale Display Polling types Contrast control Resolution Out of paper Reception One Touch Dial Speed Dial Automatic redial Speaker type...

  • Page 166: Printer Specifications

    Printer Specifications Emulation Brother Printing System for Windows LaserJet (PCL level 5e) Printer Driver Windows Workstation Version 4.0 driver supporting Brother Native Compression mode and bi-directional capability Apple 8.5/8.5.1/8.6/9.0/9.0.4/9.1 Interface Bi-directional parallel (IEEE-1284) USB (Universal Serial Bus) Interface Memory 8 MB...

  • Page 167: Computer Requirement

    Computer Requirement Operating System (Pentium) 95, 98, 98SE NT Workstation4.0 2000 Professional 133 MHz 150 MHz Operating System ® Apple All base models meet minimum requirements. ® Macintosh ® QuickDraw G3, G4, iMac or iBook with OS 8.5/8.5.1 (Only Printer) OS 8.6/9.0/9.0.4/9.1 (Printer &...

  • Page 168: Compilation And Publication Notice

    Ordering Accessories and Supplies For the best quality results use only genuine Brother accessories. These are available from most Brother dealers or alternatively you can contact our mail order department on telephone number 0161 931 2258 or fax number 0161 931 2218. (For UK only)

  • Page 169: Entering Text

    Entering Text When you are setting certain functions, such as the Station ID, you may need to enter text into the machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0, #, don’t have printed letters because they are used for special characters.

  • Page 170: About Fax Machines

    About Fax Machines If you are a first-time fax machine user, fax operation might seem a little mysterious. You will soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily. Fax Tones and Handshake When someone is sending a fax, the fax machine sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals.

  • Page 171: Glossary

    Glossary ADF (Automatic Document Feeder Capacity) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Automatic Fax Transmission Sending a fax without picking up the handset of an external telephone.
  • Page 172 F/T Ring Time The length of time the machine rings (when the receive mode setting is Fax/Tel) to notify you to pick up a voice call that has been automatically answered. Fax/Tel mode You can receive faxes and telephone calls. Do not use Fax/Tel if you are using an external answering machine.
  • Page 173 Tone A form of dialling on the telephone line used for Touch Tone telephones. Toner cartridge An accessory that holds toner for the drum unit on Brother laser models. Toner Save A process that causes less toner to be affixed to the page to extend the life of the toner assembly.

  • Page 174: Index

    Automatic Document Feeder (ADF) ... 1 Automatic Transmission ... 2, 23 Beeper Volume ... 15 Broadcasting ... 38 Brother Control Centre ... 81-82 BT Call Sign ... 44 Chain Dialling ... 22 CHANGE DRUM SOON ... 125, 146 CHANGE TONER ... 125, 142 CHECK PAPER ...
  • Page 175 Fax Forwarding ...48 Fax Storage ...48 Fax Tones and Handshake ...161 Fine (Resolution) ...21 Function Selection Table ...10 Glossary ...162 Grey Scale ...156 Help ... iii, 34 iMac ...113 Important Safety Instructions ...149 Importing ...96 Inserting Spaces ...160 International Calls ...37 Job Cancel ...40 JOURNAL ...34 JOURNAL PERIOD ...33...
  • Page 176 Polling (Receive) ... 45 Polling (Transmit) ... 47 Power Cord ... 3 Power Save ... 17 Print a Report ... 34 Print Date & Time ... 74 Print Density ... 28 Printer Driver Settings ... 65 Product Description ... 156 QUICK DIAL ...
  • Page 177 Change Receive Mode Press 9 8 then for TAD, press 1. Fax/Tel (F/T), press 2. Fax, press 3. Exit Remote Operation Press 9 0. Change Remote Access Code Press Menu, 2, 5, 3. Enter the 3-digit number. The cannot be changed.
  • Page 178 Remote Commands Change Fax Forwarding Setting Press 9 5 then to Turn Fax Forwarding off press 1. Turn Fax Forwarding on press 2. Program Fax Forward Number press 4. Enter the new number of the remote fax machine where you want your fax message forwarded and then press # #.
  • Page 179 This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries. Version A...

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