Page 1 MODEL AR-M257 AR-M317 DIGITAL MULTIFUNCTIONAL SYSTEM KEY OPERATOR'S GUIDE • PURPOSE OF THE KEY OPERATOR PROGRAMS • PROGRAMMING A KEY OPERATOR CODE • USING THE KEY OPERATOR PROGRAMS • KEY OPERATOR PROGRAM LIST • GENERAL PROGRAMS • PROGRAMS FOR COPY MODE •...
Page 2 The key operator code is initially set to "00000" at the factory.
Page 3: Programming Key Operator Code
PURPOSE OF THE KEY OPERATOR PROGRAMS The key operator programs are used by the key operator (administrator of the machine) to customize certain features of the machine to better meet the needs of users. This guide explains key operator programs that are common to all functions of the multifunction system (copy function, fax function, printer function, and network scanner function), as well as programs that are specific to the copy function, printer function, and network scanner function.
Page 4: Using The Key Operator Programs
USING THE KEY OPERATOR PROGRAMS When using the key operator programs for the first time, change the factory default key operator code to a new Note code. (Step 3 to step 5) Press the [CUSTOM SETTINGS] key. LINE DATA CUSTOM SETTINGS B STATUS Touch the [KEY OPERATOR PROGRAMS] key.
Page 5: Keys Used In Key Operator Programs
KEYS USED IN KEY OPERATOR PROGRAMS Example: Auditing mode KEY OPERATOR PROGRAMS ACCOUNT CONTROL AUDITING MODE TOTAL PAGES PER ACCOUNT RESETTING ACCOUNT When a checkbox ( ) appears in front of a setting, a checkmark ( This indicates that the setting is enabled. If a checkbox with a checkmark ( cleared ( ) and the setting is disabled.
Page 6: Key Operator Program List
KEY OPERATOR PROGRAM LIST The key operator programs that can be accessed depend on the optional equipment that is installed. Note GENERAL PROGRAMS Factory default Program name settings ACCOUNT CONTROL AUDITING MODE Disabled TOTAL PAGES PER — ACCOUNT RESETTING ACCOUNT —...
Page 7 PROGRAMS FOR PRINT MODE Factory default Program name settings PRINT SETTINGS DEFAULT SETTINGS PROHIBIT NOTICE PAGE Disabled PRINTING PRINT DENSITY LEVEL PROHIBIT TEST PAGE Disabled PRINTING ROTATED PRINT Enabled FORCED OUTPUT OF Disabled PRINT EXCLUDE BYPASS-TRAY Enabled FROM ATS DISABLE DEFAULT Disabled SETTING CHANGES INTERFACE SETTINGS...
Page 8: Key Operator Program Menu
KEY OPERATOR PROGRAM LIST KEY OPERATOR PROGRAM MENU The key operator programs are arranged in the following menu. Refer to this menu when enabling or disabling the settings that are explained beginning on page 8. * Some programs contain an additional level of settings (setting screen). Level 1 ACCOUNT CONTROL ENERGY SAVE...
Page 9 Level 1 PRINT SETTINGS DEFAULT SETTINGS INTERFACE SETTINGS NETWORK SETTINGS INITIALIZE AND/OR STORE SETTINGS SCANNER SETTINGS INITIAL FILE FORMAT SETTING INITIAL QUALITY SETTING INITIAL RESOLUTION SETTING DEFAULT DISPLAY SETTINGS THE NUMBER OF DIRECT ADDRESS / SENDER KEYS DISPLAYED SETTING KEY OPERATOR PROGRAM LIST Level 2 PROHIBIT NOTICE PAGE PRINTING PRINT DENSITY LEVEL...
Page 10: General Programs
GENERAL PROGRAMS This chapter explains key operator programs that are common to all functions of the multifunction system (copy function, fax function, printer function, and network scanner function). ACCOUNT CONTROL KEY OPERATOR PROGRAMS ACCOUNT CONTROL AUDITING MODE TOTAL PAGES PER ACCOUNT RESETTING ACCOUNT "ACCOUNT CONTROL"...
Page 11: Account Number Control
ACCOUNT NUMBER CONTROL This program is used to store, delete, and change account numbers for AUDITING MODE. A maximum of 100 account numbers can be stored. ● Storing a new account number To store a new account number, touch the [ENTER] key and then use the numeric keys to enter a 5-digit account number.
Page 12: Energy Save
GENERAL PROGRAMS ENERGY SAVE KEY OPERATOR PROGRAMS ENERGY SAVE AUTO POWER SHUT-OFF 60min AUTO POWER SHUT-OFF TIMER 15min PREHEAT MODE SETTING "ENERGY SAVE" provides the following four programs to reduce your power costs. From an environmental perspective, this also helps conserve natural resources and reduce pollution.
Page 13: Operation Settings
OPERATION SETTINGS KEY OPERATOR PROGRAMS OPERATION SETTINGS 60sec AUTO CLEAR SETTING MESSAGE TIME SETTING 6sec KEYS TOUCH SOUND The "OPERATION SETTINGS" are related to basic operation of the machine and consist of the following programs: ● AUTO CLEAR SETTING ● MESSAGE TIME SETTING ●...
Page 14: Device Control
GENERAL PROGRAMS STREAM FEEDING MODE Use this program to enable stream feeding mode. When this mode is enabled and originals are scanned from the REVERSING SINGLE PASS FEEDER, an original can be added to the REVERSING SINGLE PASS FEEDER within 5 seconds after the previous original is fed, and be automatically scanned using the settings of the previous original.
Page 15: Output Trays
OUTPUT TRAYS (When the printer or fax function is enabled and a JOB SEPARATOR TRAY KIT or FINISHER is installed) This program is used to select the respective output trays for the copy, printer, and fax functions. The factory default setting is "PATTERN 1". Example: When a FINISHER is installed * Settings that can be selected vary depending on the options that are installed.
Page 16: Key Operator Code Change
GENERAL PROGRAMS KEY OPERATOR CODE CHANGE This program is used to change the key operator code that must be entered to configure the key operator programs. When the machine is first used, the key operator (adminstrator of the machine) should change the key operator code that was set at the factory to the desired 5-digit code.
Page 17: Programs For Copy Mode
PROGRAMS FOR COPY MODE This chapter explains the key operator programs that are used for copy mode. COPY SETTINGS KEY OPERATOR PROGRAMS COPY FUNCTION SETTINGS INITIAL STATUS SETTINGS ROTATION COPY SETTING AE:3 EXPOSURE ADJUSTMENT AE:3 "COPY SETTINGS" consists of the following programs: ●...
Page 18: Print Settings
PROGRAMS FOR PRINT MODE This chapter explains key operator programs that are used for the printer function. These programs can only be configured on models that have the printer function. PRINT SETTINGS KEY OPERATOR PROGRAMS PRINT SETTINGS DEFAULT SETTINGS INTERFACE SETTINGS INITIALIZE AND/OR STORE NETWORK SETTINGS SETTINGS...
Page 19: Interface Settings
INTERFACE SETTINGS The "INTERFACE SETTINGS" are used to monitor and set limits for the data that is sent to the machine’s parallel port, USB port, or network port. The settings consist of the following programs: ● HEXADECIMAL DUMP MODE ● I/O TIMEOUT ●...
Page 20: Network Settings
PROGRAMS FOR PRINT MODE PORT SWITCHING METHOD (When the PRINTER EXPANSION KIT is installed) This program is used to set the method for switching printer ports. The machine can use the following three printer ports: • Parallel port • USB port •...
Page 21: Enable Ethertalk
ENABLE EtherTalk This program must be enabled to use the machine on a network that uses EtherTalk protocol. This program is initially enabled (factory default setting). ENABLE NetBEUI This program must be enabled to use the machine on a network that uses NetBEUI protocol. This program is initially enabled (factory default setting).
Page 22: Scanner Settings
PROGRAMS FOR NETWORK SCANNER MODE This chapter explains key operator programs that are used for the network scanner function. These programs can only be configured on models that have the network scanner function. SCANNER SETTINGS KEY OPERATOR PROGRAMS SCANNER SETTINGS INITIAL FILE FORMAT SETTING INITIAL QUALITY SETTING INITIAL RESOLUTION SETTING...
Page 24 AR-M257/AR-M317 SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-2135. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 This manual has been printed using a vegetable-based soy oil ink to help protect the environment.
Page 25 MODEL AR-M257 AR-M317 DIGITAL MULTIFUNCTIONAL SYSTEM OPERATION MANUAL (for copier) • BEFORE USING THE MACHINE • COPY FUNCTIONS • CONVENIENT COPY FUNCTIONS • USER SETTINGS • TROUBLESHOOTING AND MAINTENANCE • PERIPHERAL DEVICES AND SUPPLIES • APPENDIX Page...
Page 26 Model Number Serial Number Date of Purchase Place of Purchase Authorized Sharp Copier Service Department Number ➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣ For users in the USA This device complies with Part 15 of the FCC Rules. Operation is...
Page 27: Table Of Contents
CONTENTS CAUTIONS... 3 ● CAUTIONS ON USING THE MACHINE ... 3 ● IMPORTANT POINTS WHEN SELECTING AN INSTALLATION SITE ... 3 ● CAUTIONS ON HANDLING THE MACHINE... 4 ● ENVIRONMENTAL INFORMATION... 5 USING THE MANUAL ... 5 ● ABOUT THE OPERATION MANUALS... 5 ●...
Page 28 TROUBLESHOOTING AND MAINTENANCE DISPLAY MESSAGES... 60 TROUBLESHOOTING ... 62 MISFEED REMOVAL... 66 ● MISFEED REMOVAL GUIDANCE ...66 ● MISFEED IN THE RSPF...67 ● MISFEED IN THE BYPASS TRAY ...68 ● MISFEED IN THE MACHINE...68 ● MISFEED IN THE CENTER TRAY...70 ●...
Page 29: Cautions
CAUTIONS Follow the cautions below when using this machine. CAUTIONS ON USING THE MACHINE Warning: • The fusing area is hot. Exercise care in this area when removing misfed paper. • Do not look directly at the light source. Doing so may damage your eyes. Caution: •...
Page 30: Cautions On Handling The Machine
Be sure to connect the power cord only to a power outlet that meets the specified voltage and current requirements. Also make certain the outlet is properly grounded. Connect the machine to a power outlet which is not used for other electric appliances. If a lighting fixture is Note connected to the same outlet, the light may flicker.
Page 31: Environmental Information
The products without the logo may not meet the Environmental Choice Program guidelines. THIS PRODUCT CONTAINS A LITHIUM PRIMARY MEMORY BACK-UP BATTERY THAT MUST BE DISPOSED OF PROPERLY. PLEASE CONTACT YOUR LOCAL SHARP DEALER OR AUTHORIZED SERVICE REPRESENTATIVE FOR ASSISTANCE IN DISPOSING OF THIS BATTERY.
Page 32: The Meaning Of "R" In Original And Paper Size Indications
Explanation of words and illustration • This operation manual refers to the Reversing Single Pass Feeder as the "RSPF". • The illustrations in this manual show the AR-M257/AR-M317 with the optional job separator tray kit (AR-TR3) installed. The appearance of your machine may be different depending on the model and options installed, however, the basic operations are the same.
Page 33: Main Features
600 dpi* is only 4.8 seconds. • Copying speed is 25 copies/min. (AR-M257) or 31 copies/min. (AR-M317) at 600 dpi . This is ideal for business use and provides a big boost to workplace productivity. First-Copy time may vary depending on the power-supply voltage, ambient temperature, and other operating conditions.
Page 34: Part Names And Functions
Chapter 1 BEFORE USING THE MACHINE This chapter contains basic information that should be read before using the machine. PART NAMES AND FUNCTIONS Exterior Document feeder tray Place the original(s) that you wish to scan face up here. (p.23) Original guides Adjust to the size of the originals.
Page 35 Interior Paper trays Each tray holds 500 sheets of copy paper. (p.15) Upper right side cover Open to remove misfeeds when an optional job separator tray kit or a optional finisher is installed. (p.72) Side cover Open to remove misfeeds. (p.68) Side cover handle Pull to open the side cover.
Page 36: Operation Panel
BEFORE USING THE MACHINE OPERATION PANEL Touch panel The machine status, messages and touch keys are displayed on the panel. The display will show the status of printing, copying or network scanning according to the mode that is selected. For details see the next page.
Page 37: Touch Panel
TOUCH PANEL Using the touch panel [Example 1] Items on the touch panel are selected by touching JOB QUEUE SETS / PROG the key associated with 003 / 000 COPY the item. A beep will SHARP001 003 / 000 sound to confirm that the item was selected and Beep the key will be...
Page 38 BEFORE USING THE MACHINE Job status screen (common to copy, print, network scan and fax) This screen appears when the [JOB STATUS] key on the operation panel is pressed. A job list showing the current job and the stored jobs or a list showing completed jobs can be displayed. The contents of jobs can be viewed and jobs can be deleted from the queue.
Page 39: Power On And Off
POWER ON AND OFF The power switch is located on the left side of the machine. When the power switch is turned on, the machine starts up in the previously used mode. The following Note explanations assume that the previously used mode was copy mode. POWER ON Turn the power switch to the "ON"...
Page 40: Initial Settings
BEFORE USING THE MACHINE INITIAL SETTINGS The machine reverts to the initial settings when it is first turned on, when the [CLEAR ALL] key ( the preset "auto clear time" elapses after the last copy is made in any mode. When the machine reverts to the initial settings, all settings and functions selected to that point are canceled.
Page 41: Loading Paper
When a tray runs out of paper, a message appears in the touch panel. Load paper in the tray. PAPER The specifications for the types and sizes of paper that can be loaded in the paper trays are shown below. For best results, use only SHARP recommended paper. Tray Paper tray type...
Page 42: Special Papers
• Use SHARP recommended transparency film and label sheets. Using other than SHARP recommended paper may result in misfeeds or smudges on the output. If other than SHARP recommended media must be used, feed each sheet one at a time using the bypass tray (Do not attempt continuous copying or printing.).
Page 43: Loading Paper
LOADING PAPER Make sure that the machine is not copying, printing, or printing a received fax, and then follow these steps to load paper. Loading the paper in the paper tray Pull out the paper tray until it stops. If you are loading the same size of paper as was loaded previously, go to step 4.
Page 44: Loading Paper In The Bypass Tray
BEFORE USING THE MACHINE Loading paper in the bypass tray Unfold the bypass tray. To enable correct detection of the paper size, be sure to pull out the bypass tray extension. Set the paper guides to the copy paper width. Important points when inserting paper in the bypass tray •...
Page 45: Changing A Tray's Paper Type And Paper Size Settings
CHANGING A TRAY’S PAPER TYPE AND PAPER SIZE SETTINGS When you change the paper in a tray, follow the steps below to change the tray’s paper type and paper size settings. The settings cannot be changed when operation has stopped because the paper ran out or a misfeed occurred, or when an interrupt copy job is being performed.
Page 46: Setting The Paper Type In The Bypass Tray
BEFORE USING THE MACHINE Setting the paper type in the bypass tray Use either of the following two methods to set the bypass tray's paper type setting. From the [CUSTOM SETTINGS] key Load paper in the bypass tray as explained in "Loading paper in the bypass tray"...
Page 47: Main Screen Of Copy Mode
Chapter 2 COPY FUNCTIONS This chapter explains basic copying functions such as normal copying, reduction or enlargement, and exposure adjustment. MAIN SCREEN OF COPY MODE The main screen of copy mode shows messages, keys, and settings that are used for copying. Touch a key to make a selection.
Page 48: Normal Copying
NORMAL COPYING COPYING FROM THE DOCUMENT GLASS Note If "AUDITING MODE" (p.58) has been enabled, enter your 5-digit account number. Open the RSPF and place the original face down on the document glass. [How to place the original] Align the corner or the original with the tip of the arrow ) at the left rear corner of the glass as shown in the illustration.
Page 49: Copying From The Rspf
COPYING FROM THE RSPF • If "AUDITING MODE" (p.58) is enabled, enter your 5-digit account number. Note • If the RSPF is disabled in the key operator programs, the RSPF cannot be used. See the "Key operator's guide". Make sure that an original has not been left on the document glass and then close the RSPF.
Page 50: Points To Note When Making Copies
COPY FUNCTIONS POINTS TO NOTE WHEN MAKING COPIES Document glass and RSPF • Paper in a different orientation from the original can be selected if the auto paper select or auto image function has been selected. In this case, the image of the original will be rotated. •...
Page 51: Original Size] Key
Copying originals of mixed length (Mixed feeding) When using the RSPF, originals of mixed length can be fed together as long as the width of the originals is the same. To copy originals of mixed length, follow these steps: Touch the [SPECIAL MODES] key. SPECIAL MODES 2-SIDED COPY Touch the...
Page 52: Bypass Feed (Special Paper)
COPY FUNCTIONS BYPASS FEED (special paper) The bypass tray must be used to feed special papers such as transparency film and labels. The bypass tray can also be used to feed standard copy paper. Place the original(s). (p.22, p.23) Insert the paper (print face down) all the way into the bypass tray.
Page 53: Automatic Two-Sided Copying
AUTOMATIC TWO-SIDED COPYING Two originals can be automatically copied onto both sides of a single sheet of paper. When the RSPF is used, two-sided copies of two-sided originals can easily be made. Document glass One-sided original RSPF • Paper sizes that can be used are 8-1/2" x 11", 8-1/2" x 11"R, 8-1/2" x 13", 8-1/2" x 14" and 11" x 17" (A5, B5, Note B5R, A4, A4R, B4, and A3).
Page 54: Using The Rspf
COPY FUNCTIONS Make sure that a suitable paper size is automatically selected, or select another size using the [PAPER SELECT] key. EXPOSURE AUTO 8½x11 PAPER SELECT 100% Select the number of copies and any other desired copy settings, and then press the [START] key ( The original for the front side is scanned.
Page 55: Exposure Adjustment
EXPOSURE ADJUSTMENT SELECTING THE ORIGINAL IMAGE TYPE AND MANUALLY ADJUSTING THE EXPOSURE [AUTO] is selected by default for automatic adjustment of the image according to the original. If you wish to specify the original image type or manually adjust the exposure, place the original in the RSPF or on the document glass, check the paper size, and then perform the following steps.
Page 56: Reduction/Enlargement/Zoom
REDUCTION/ENLARGEMENT/ZOOM There are three ways to enlarge and reduce copies: ● Automatic ratio selection according to the paper size ... AUTOMATIC RATIO SELECTION (below) ● Specifying a ratio with the reduce key, enlarge key, or zoom key ...MANUAL RATIO SELECTION (p.31) ●...
Page 57: Manual Ratio Selection
MANUAL RATIO SELECTION There are four preset reduction ratios and four preset enlargement ratios. In addition, the [ZOOM] keys ( Place the original(s). (p.22, p.23) Touch the [COPY RATIO] key. PAPER SELECT 100% COPY RATIO Use the [MENU] key to select menu ] or menu [ ] for copy ratio selection.
Page 58 COPY FUNCTIONS Make sure that a suitable paper size is automatically selected, or select another size using the [PAPER SELECT] key. If AUTO PAPER EXPOSURE SELECT is enabled, the appropriate copy paper AUTO 8½x11 size is automatically PAPER SELECT selected based on the original size and selected copy ratios.
Page 59 Touch the [X] key. The [X] key is selected (highlighted) by default, so there is normally no need to perform this step (Go to step 5.). ZOOM If the [X] key is not highlighted, perform this step. Use the reduction, enlargement, and [ZOOM] keys ( ) to change the copy ratio in the horizontal (X)
Page 60: Interrupting A Copy Run
INTERRUPTING A COPY RUN A copy run can be temporarily interrupted to allow another copy job to be performed. When the other job is finished, the copy run will resume using the original copy settings. Automatic two-sided copying, sort/group copying, staple sort, pamphlet copy, job build, cover copy, job build, job Note programs, or multi shot copying cannot be used for interrupt copying.
Page 61: Copy Finishing Functions
Chapter 3 CONVENIENT COPY FUNCTIONS This chapter explains special finishing functions and other convenient functions. COPY FINISHING FUNCTIONS This section explains the sort, group, and offset functions, as well as the staple sort function which is used to staple output collated with the sort function when a finisher is installed. SORT COPY This function is used to collate sets of copies.
Page 62 CONVENIENT COPY FUNCTIONS Place the originals in the RSPF or on the document glass. (p.22, p.23) If originals are placed in the RSPF, the sort function is automatically selected. (To disable this function, see the "Key operator’s guide".) Example: 5 sets of copies or 5 copies per page of 3 originals Originals Touch the [OUTPUT] key.
Page 63: Staple Sort (When The Finisher Ar-Fn5A) Is Installed)
CONVENIENT COPY FUNCTIONS Landscape orientation Available paper sizes: 11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11" R, (A3, B4 and A4R) Stapling capacity: For each size, up to 30 sheets can be stapled. Stapling position Stapling position SHARP...
Page 64 CONVENIENT COPY FUNCTIONS Place the original(s). (p.22, p.23) Touch the [OUTPUT] key. 2-SIDED COPY OUTPUT Touch the [STAPLE SORT] key. When the [STAPLE OUTPUT TOP TRAY SORT] key is selected, SORT the offset tray is automatically selected as STAPLE SORT the output tray.
Page 65: Special Modes
SPECIAL MODES When the [SPECIAL MODES] key in the main screen of copy mode is touched, the special modes screen will appear. This screen contains the following special function keys. Touch the [SPECIAL MODES] key in the main screen READY TO COPY. SPECIAL MODES 2-SIDED COPY SPECIAL MODES...
Page 66: General Procedure For Using The Special Functions
CONVENIENT COPY FUNCTIONS GENERAL PROCEDURE FOR USING THE SPECIAL FUNCTIONS Touch the [SPECIAL MODES] key. SPECIAL MODES 2-SIDED COPY Touch the key of the desired special mode. Example: Selecting the margin shift MARGIN SHIFT function PAMPHLET COPY Procedures for modes that require further settings are explained starting on the next page.
Page 67: Margin Shift Copy
MARGIN SHIFT COPY The margin shift function is used to automatically shift the text or image on the copy paper approximately 1/2" in its initial setting. Image shifted One-sided copying to the right Margin Two-sided copying Image shifted to the right Margin Touch the [MARGIN SHIFT] key in the special modes screen.
Page 68: Erase Copy
CONVENIENT COPY FUNCTIONS ERASE COPY The erase function is used to erase the shadow lines on copies that are produced when copying thick originals or books. The erase modes that can be selected are shown below. The erase width is initially set to 1/2". Touch the [ERASE] key in the special modes screen.
Page 69: Dual Page Copy
DUAL PAGE COPY The dual page copy function produces separate copies of two adjoining pages on the document glass. It is especially useful when copying books and other bound documents. [Example] Copying the right and left pages of a book Book original Touch the [DUAL PAGE COPY] key in the special modes screen.
Page 70: Pamphlet Copy
CONVENIENT COPY FUNCTIONS PAMPHLET COPY The pamphlet copy function is used to arrange copies in the proper order for center-stapling and folding into a booklet. Two original pages are copied onto each side of the copy paper, such that a total of four pages are copied onto each sheet.
Page 71: Job Build Mode
JOB BUILD MODE Use this function when you need to copy more originals than can be placed in the RSPF at once. (The maximum number of originals that can be placed in the RSPF at once is 100.) • If the memory becomes full while scanning the originals, "MEMORY IS FULL. PRESS [START] TO BEGIN Note COPYING OR [CA] TO CANCEL."...
Page 72: Multi Shot Copy
CONVENIENT COPY FUNCTIONS MULTI SHOT COPY The multi shot copy function is used to copy two or four originals onto one sheet of copy paper in a specified order. Example: Copying four originals onto one sheet of paper (Page number: 4 in 1 ( ), layout: ( One-sided copy of one-sided original...
Page 73: Original Size
ORIGINAL SIZE If you wish to use the paper other than the automatically selected original size, original size setting is specified by the special modes. The mix feeding setting (p.25) is also selected here. Touch the key and then touch the [ORIGINAL SIZE] key in the special modes menu screen.
Page 74: Cover Copy
To use cover copy mode, the RSPF must be used. Copying onto a cover One-sided copies from one-sided or two-sided originals One-sided originals One-sided copies (copying onto a cover) SHARP Cover original SHARP Front cover (can copy onto front side) Two-sided originals...
Page 75 Touch the key and then touch the [COVER] key in the special modes menu screen. The cover setting screen will appear. COVER The cover icon ( will also appear in the screen to indicate that the function is turned on. Select the cover(s) that you wish to add.
Page 76: B/W Reverse Copy
CONVENIENT COPY FUNCTIONS B/W REVERSE COPY The B/W REVERSE feature is used to reverse black and white in a copy to create a negative image. original B/W reverse copy Touch the key and then touch the [B/W REVERSE] key in the special modes menu screen.
Page 77: Card Shot
CARD SHOT The front and back of a card can be copied onto one sheet of paper. This function is convenient for making copies for certification purposes and helps save paper. Original Copy CARD CARD Front of CARD card Back of card Example: Example:...
Page 78 CONVENIENT COPY FUNCTIONS Place the original on the document glass. Place the front side of the original face down and close the document cover/RSPF. Select the number of copies and any other desired copy settings, and then press the [START] key ( The front side of the card is scanned.
Page 79: Custom Settings
Chapter 4 USER SETTINGS CUSTOM SETTINGS The custom settings let you adjust certain features of the machine to better suit your needs. The custom settings include the following settings: ●TOTAL COUNT ... This displays the number of pages output by the machine. (p.55) ●DISPLAY CONTRAST ...
Page 80: General Procedure For Custom Settings
USER SETTINGS GENERAL PROCEDURE FOR CUSTOM SETTINGS Press the [CUSTOM SETTINGS] key. LINE DATA B STATUS CUSTOM SETTINGS Touch the key of the desired setting. The setting screen will appear. Each of the custom settings is explained on the following pages. The [TRAY SETTINGS] key is selected in the following example.
Page 81: Settings
SETTINGS Total count The total page count display shows the following counts: • The total count shows the combined output total of the copy, fax, and printer functions. • Total number of copies and printed pages • Number of pages fed through the RSPF •...
Page 82: Job Program Memory
JOB PROGRAM MEMORY If you frequently use the same settings for copy jobs, you can store in the settings in a job program. Up to 10 job programs can be stored, and the programs are retained even when the power is turned off. By storing frequently used copy settings in a program, you can eliminate the bother of selecting the settings each time you use them for a copy job.
Page 83: Executing A Job Program
EXECUTING A JOB PROGRAM Press the [ ] key. ACC.#-C Touch the program number key of the desired program. The job program will be JOB PROGRAMS executed. A number for PRESS PROGRAM NUMBER. which no job program has been stored cannot be selected.
Page 84: Auditing Mode
AUDITING MODE When auditing mode is enabled, a count is kept of the number of pages printed or copied by each account (maximum of 100 accounts). The counts can be viewed whenever necessary. • Auditing mode can be enabled for all modes (copy mode, fax mode, network scanner mode, and printer mode) Note in the key operator programs.
Page 85: Troubleshooting And Maintenance
Chapter 5 TROUBLESHOOTING AND MAINTENANCE This chapter describes troubleshooting and maintenance such as misfeed removal, replacing the toner cartridge and cleaning the machine. DISPLAY MESSAGES... 60 TROUBLESHOOTING ... 62 Problems related to machine operation The machine does not operate. The power is on but copying is not possible. Two-sided copying is not possible.
Page 86: Display Messages
DISPLAY MESSAGES If one of the following messages appears in the display, take prompt action as instructed by the message. Message ENTER YOUR ACCOUNT NUMBER. A MISFEED HAS OCCURRED. 2-SIDED COPIES CANNOT BE MADE ON THIS PAPER TYPE. REMOVE PAPER FROM THE <*>TRAY.
Page 87 "DISABLING OF STAPLER" in the key operator programs (See the "Key operator’s guide.), and contact your SHARP service center. It will soon be time for regular maintenance. Contact your SHARP service center. It is time for regular maintenance. Contact your SHARP service center.
Page 88: Troubleshooting
Many problems can be easily resolved by the user. If you are unable to solve the problem using the troubleshooting guide, turn off the power switch, unplug the machine, and contact your SHARP service center. The following problems are related to the general operation of the machine and copying.
Page 89 Problem Original size is not selected automatically, or copying does not take place on paper that matches the original size. Paper size for a paper tray cannot be set. Order of copies is incorrect. The job is canceled after the originals were being scanned.
Page 90: Paper Feeding Problems
TROUBLESHOOTING AND MAINTENANCE Paper feeding problems Problem When using paper fed from the bypass tray, the copied image is skewed. Paper from the bypass tray misfeeds. Paper misfeeds. Cause and solution The number of sheets placed on the bypass tray exceeds the maximum number.
Page 91: Image Quality Problems
Image quality problems Problem Copies are too dark or too light. Text is not clear in a copy. Part of the copied image is cut off. Blank copies. Paper is wrinkled or the copied image comes off when the paper surface is rubbed.
Page 92: Misfeed Removal
MISFEED REMOVAL When a misfeed occurs during copying, the message "MISFEED HAS OCCURRED." will appear in the touch panel and printing will stop. ● If the misfed paper tears during removal, remove the torn pieces. Take care not to touch the photoconductive drum while removing the pieces.
Page 93: Misfeed In The Rspf
MISFEED IN THE RSPF Remove the misfed original. Check sections A, B, and C in the illustration at left and remove the misfed original. Section A Open the document Document feeder cover feeder cover and carefully remove the misfed original from the document feeder tray.
Page 94: Misfeed In The Bypass Tray
TROUBLESHOOTING AND MAINTENANCE MISFEED IN THE BYPASS TRAY Carefully pull the misfed paper out. MISFEED IN THE MACHINE Determine the location of the misfeed and remove it appropriately as indicated below. If paper is misfed here, go to "A. Misfeed in the paper feed area"...
Page 95 Close the front cover and side cover. Make sure that the misfeed message is cleared. B: Misfeed in the fusing area Open the bypass tray and the side cover. Press and pull it open gently on both sides of the front cover. Turn the roller rotating knob in the direction of the arrow.
Page 96: Misfeed In The Center Tray
TROUBLESHOOTING AND MAINTENANCE MISFEED IN THE CENTER TRAY Remove the paper by pulling it into the center tray. MISFEED IN THE UPPER PAPER TRAY Make sure that there is no misfed paper in the machine before pulling the tray out. (p.68) Lift and pull out the upper paper tray and then remove the misfed paper.
Page 97: Misfeed In The Lower Paper Tray
MISFEED IN THE LOWER PAPER TRAY ● Make sure that there is no misfed paper in the machine before pulling the tray out. (p.68) ● Use the following procedure to remove misfeeds that occur in the 500-sheet paper feed unit or 2 x 500-sheet paper feed unit.
Page 98: Misfeed In An Output Tray When A Finisher (Ar-Fn5A) Is Installed)
TROUBLESHOOTING AND MAINTENANCE MISFEED IN THE UPPER EXIT AREA (when a job separator tray kit or finisher (AR-FN5A) is installed) If a job separator tray kit or a finisher is installed, a misfeed may occur in the upper exit area. Open the upper right side cover.
Page 99 If staple sort copying is being performed, open the paper guide and remove any misfed paper from the stapler compiler. Close the stapler compiler cover. If the offset tray is being used, remove any misfed paper from the offset tray. If the top tray is being used, open the top cover, remove any misfed paper, and close the top cover.
Page 100: Replacing The Toner Cartridge
REPLACING THE TONER CARTRIDGE To check how much toner remains in the toner cartridge (p.76), hold down the [COPY] key. The amount of toner remaining will appear in the display. When less than 25% of the toner remains, obtain a new toner cartridge as soon as possible.
Page 101: Staple Cartridge Replacement
STAPLE CARTRIDGE REPLACEMENT (when the finisher (AR-FN5A) is installed) When the message "ADD STAPLES." appears, replace the staple cartridge as follows: Open the stapler cover. Grasp the green portion of the staple box and remove the staple box from the stapler. Remove the staple cartridge from inside the staple box.
Page 102: Staple Jam Removal
TROUBLESHOOTING AND MAINTENANCE STAPLE JAM REMOVAL If staples become jammed in the stapler, the message "CHECK STAPLER POSITION OR STAPLE JAM." will appear. Follow these steps to remove the jammed staples. Open the stapler cover. Grasp the green portion of the staple box and remove the staple box from the stapler.
Page 103: Cleaning The Machine
CLEANING THE MACHINE DOCUMENT GLASS AND RSPF If the document glass, RSPF, or scanning glass for originals fed from the RSPF (the long narrow glass surface on the right side of the document glass) become dirty, the dirt may appear on copies. Always keep these parts clean. Stains or dirt on the document glass/RSPF will also be copied.
Page 104: Peripheral Devices
Requires installation of the PRINTER EXPANSION KIT (AR-P27), and 128MB or more of memory must be extended. A commercial 64/128/256/512MB (the 168 pin SDRAM DIMM) memory module can be used to expand memory Note in this unit. For more information, consult your SHARP service center.
Page 105: Finisher (Ar-Fn5A)
Dimensions Exit area Stapler compiler As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification Note changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units and there may be some deviations from these values in individual units.
Page 106: Sheet Paper Feed Unit 2 X 500-Sheet Paper Feed Unit
(596 mm (W) x 498 mm (D) x 97 mm (H)) Power supply Drawn from the machine As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification Note changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units and there may be some deviations from these values in individual units.
Page 107: Storage Of Supplies
Standard supplies for this product that are to be replaced by the user are paper and the toner cartridge. For best copying results, be sure to use only SHARP Genuine Supplies which are designed, engineered and tested to maximize the life and performance of SHARP copiers. Look for the Genuine Supplies label on the toner package.
Page 108: Specifications
Light source Resolution Gradation Power supply Power consumption Overall dimensions (with bypass tray folded) Weight AR-M257 Digital Multifunction System, Desktop OPC drum Fixed Dry, electrostatic transfer Sheets, bound documents Max. 11" x 17" (A3) Max. 11" x 17" (A3) Min. 5-1/2" x 8-1/2" (A6) Image loss: Max.
Page 109 Dimensions (586 mm (W) x 457 mm (D) x 145 mm (H)) As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification Note changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units.
Page 110: Material Safety Data Sheet
Telephone number for information Emergency telephone number Sharp Electronics of Canada Ltd. Telephone number for information Emergency telephone number Sharp Corporation of Australia PTY. Ltd. No1 Huntingwood Drive Huntingwood Blacktown N.S.W. Telephone number for information Sharp Electronics (Europe) GMBH Sonninstrasse 3, 20097 Hamburg...
Page 111 MATERIAL SAFETY DATA SHEET 3. HAZARDS IDENTIFICATION Most Important Hazards and Effects of the Products Human Health Effects : There are no anticipated carcinogenic effects from exposure based on animal tests performed using toner. When used as intended according to instructions, studies do not indicate any symptoms of fibrosis will occur.
Page 112 MATERIAL SAFETY DATA SHEET Exposure limit values OSHA-PEL (USA) ACGIH-TLV (USA) Personal Protective Equipment Respiratory Protection Hand Protection Eye Protection Skin Protection Other Protective Equipment 9. PHYSICAL AND CHEMICAL PROPERTIES Appearance Physical State:Solid Boiling/Melting Point Softening Point (°C) Flash Point (°C ) Ignition Point (°C ) Explosion Properties Density (g/cm...
Page 113 MATERIAL SAFETY DATA SHEET Chronic Effect : In a study in rats of chronic inhalation exposure to a typical toner, a mild to moderate degree of lung fibrosis was observed in 92% of the rats in the high concentration (16mg/m the animals in the middle (4mg/m reported in the lowest (1mg/m human exposures.
Page 114 Telephone number for information Emergency telephone number Sharp Electronics of Canada Ltd. Telephone number for information Emergency telephone number Sharp Corporation of Australia PTY. Ltd. No1 Huntingwood Drive Huntingwood Blacktown N.S.W. Telephone number for information Sharp Electronics (Europe) GMBH Sonninstrasse 3, 20097 Hamburg...
Page 115 MATERIAL SAFETY DATA SHEET 3. HAZARDS IDENTIFICATION Most Important Hazards and Effects of the Products Human Health Effects : There are no anticipated carcinogenic effects from exposure based on animal tests performed using toner. When used as intended according to instructions, studies do not indicate any symptoms of fibrosis will occur.
Page 116 MATERIAL SAFETY DATA SHEET Exposure limit values OSHA-PEL (USA) ACGIH-TLV (USA) Personal Protective Equipment Respiratory Protection Hand Protection Eye Protection Skin Protection Other Protective Equipment 9. PHYSICAL AND CHEMICAL PROPERTIES Appearance Physical State:Solid Boiling/Melting Point Flash Point (°C ) Ignition Point (°C ) Explosion Properties Density (g/cm Solubility in water...
Page 117 MATERIAL SAFETY DATA SHEET Chronic Effect : In a study in rats of chronic inhalation exposure to a typical toner, a mild to moderate degree of lung fibrosis was observed in 92% of the rats in the high concentration (16mg/m the animals in the middle (4mg/m reported in the lowest (1mg/m human exposures.
Page 118: Index
INDEX Symbols [#/P] key ... 10, 56, 57 2 - 8 2 x 500-sheet paper feed unit ... 71, 78, 80 256MB expansion memory board ... 78 [2-SIDED COPY] key ... 21, 27, 28 500-sheet paper feed unit ... 71, 78, 80 512MB expansion memory board ...
Page 119 Handles ... 8 Heavy paper... 15 How to place the original - Document glass ... 22 - RSPF ... 23 Icon (Job status screen)... 12 Important points when inserting paper in the bypass tray ... 18 Important points when selecting an installation site .. 3 [INFORMATION] key ...
Page 120 Paper type... 15, 19, 20 Paper weight ... 15 Part names and functions - Operation panel ... 10 Peripheral devices... 78 Photoconductive drum ... 9, 68 Plain paper ... 15 Points to note when making copies... 24 Power off ... 13 Power on ...
Page 121: Index By Purpose
Preparations Bypass tray, loading paper in...18 Initial settings, returning to ...14 Paper size, changing...19 Paper type, changing ...19 Paper, loading ...17 Power, turning off ...13 Power, turning on ...13 Making copies Auditing mode, copying when enabled ...58 Automatic two-sided copying - Document glass ...27 - RSPF ...28 Bypass tray, copying from...26...
Page 122: Trademark Acknowledgments
• PCL is a registered trademark of the Hewlett-Packard Company. • IBM, PC/AT, and PowerPC are trademarks of International Business Machines Corporation. • Sharpdesk is a trademark of Sharp Corporation. • All other trademarks and copyrights are the property of their respective owners.
Page 123 MEMO...
Page 124 MEMO...
Page 125 MEMO...
Page 126 Connectors Caution: This connector is only intended for service purposes. Any connection to this terminal may cause malfunctions of the copy machine. Instruction for service technician: The cable length for the service terminal has to be less than 10 feet (3 m). RSPF connector Finisher connector Parallel connector...
Page 127 Sharp. You should be aware, however, that Sharp does not itself extend any warranties, either express or implied, directly to you, the end-user, and no one is authorized to make any representations or warranties on behalf of Sharp.
Page 128 AR-M257/AR-M317 (for copier) SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-1163. SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 This manual has been printed using a vegetable-based soy oil ink to help protect the environment.
Page 129 MODEL AR-M256 AR-M316 AR-M257 AR-M317 AR-M258 AR-M318 DIGITAL MULTIFUNCTIONAL SYSTEM OPERATION MANUAL (for network scanner) • INTRODUCTION • BEFORE USING THE NETWORK SCANNER FUNCTION • HOW TO USE THE NETWORK SCANNER FUNCTION • TROUBLESHOOTING • METADATA DELIVERY • SPECIFICATIONS Page...
Page 130 Corporation makes no warranty of any kind with regard to its content. All information included herein is subject to change without notice. SHARP is not responsible for any loss or damages, direct or indirect, arising from or related to the use of this operation manual.
Page 131: Introduction
INTRODUCTION The network scanner expansion Kit enables the machine to be used as a network scanner. • To enable the network scanner function of this machine, a product key (password) must be entered using a key operator program. This is only required once. Use the "PRODUCT KEY" program to enter the product key. If you do not know your product key, please ask your dealer.
Page 132 CONTENTS INTRODUCTION ... 1 BEFORE USING THE NETWORK SCANNER FUNCTION ABOUT THE NETWORK SCANNER FUNCTION... 3 SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE... 4 ● SETTINGS REQUIRED FOR THE NETWORK SCANNER FUNCTION...4 ● ACCESSING WEB PAGES ...4 ● ABOUT THE WEB PAGE ...5 ●...
Page 133: About The Network Scanner Function
Chapter 1 BEFORE USING THE NETWORK SCANNER FUNCTION ABOUT THE NETWORK SCANNER FUNCTION When the network scanner function is added to the machine, a document or photo can be scanned into an image file and sent over a network or the Internet to a file server, e-mail destination, or your own computer. The scanned image can be sent to the following types of destinations: 1.
Page 134: Settings Required For The Network Scanner Function
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be established. To establish the settings, use a computer that is connected to the same network as the machine to access the machine's Web page.
Page 135: About The Web Page
ABOUT THE WEB PAGE When you access the Web page in the machine, the following page will appear in your browser. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to establish settings for that item.
Page 136: Basic Settings For Network Scanning
BEFORE USING THE NETWORK SCANNER FUNCTION BASIC SETTINGS FOR NETWORK SCANNING Click "Network Scanning" in the menu frame, and then establish the required settings. These settings should only be established by the network administrator. For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame. Click "Network Scanning"...
Page 137: Smtp Server And Dns Server Settings
SMTP SERVER AND DNS SERVER SETTINGS SMTP is used to transmit e-mail that is sent using Scan to E-mail or Scan to FTP (Hyperlink). To use these transmission methods, your SMTP server settings must be configured. Configuring SMTP server settings Click "Services"...
Page 138 BEFORE USING THE NETWORK SCANNER FUNCTION CONFIGURING LDAP SERVER SETTINGS (WHEN USING AN LDAP SERVER) If mail addresses are managed on your network by an LDAP server, the e-mail addresses stored in the LDAP server can be used for Scan to E-mail. In addition, user authentication can be enabled to restrict use of the network scanner function by means of user passwords stored in the LDAP server.
Page 139: Programming Custom Index Names
PROGRAMMING CUSTOM INDEX NAMES Stored destinations appear as one-touch keys in the Address book screen of the touch panel (p.19). Each stored destination appears in the ABC (alphabetical) index, and can also be included in one of the six custom indexes (note that these are called "group indexes"...
Page 140: Setting Up Destination Information
BEFORE USING THE NETWORK SCANNER FUNCTION SETTING UP DESTINATION INFORMATION To store the name and address of a destination in a one-touch key, click "Destination" in the Web page menu frame. "Destination" can also be used to edit or clear stored destinations. (p.14) A total of 200 destinations can be stored, including E-mail, FTP, Desktop, and Group destinations.
Page 141: Storing Destinations For Scan To Ftp
Storing destinations for Scan to FTP Click "Destination" in the menu frame. Click "FTP". Enter the destination information. For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame. If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server or WINS server Note settings.
Page 142 Storing destinations for Scan to Desktop The destination for Scan to Desktop is stored by the Sharp Network Scanner Tool Setup Wizard when "Network Scanner Tool" is installed in your computer. For this reason, there is no need to store the Scan to Desktop destination in the Web page.
Page 143 Storing Groups (Scan to E-mail) If you are using Scan to E-mail, a scanned image can be sent to multiple destinations in a single operation. Up to 100 destinations can be stored in one group. Note Click "Destination" in the menu frame. Click "Group".
Page 144: Editing And Deleting Programmed Transmission Destinations
BEFORE USING THE NETWORK SCANNER FUNCTION Editing and deleting programmed transmission destinations To edit or delete programmed destinations, click "Destination" in the menu frame of the Web page. Click "Destination" in the menu frame of the Web page. In the Destinations List, click the checkbox of the destination that you want to edit or delete.
Page 145 STORING THE SENDER INFORMATION (Scan to E-mail) Use this procedure to store the sender information (sender name and e-mail address) that appears when you send an image by Scan to E-mail. Up to 200 senders can be stored (only one sender can be selected for a transmission). The sender name appears in the recipient's e-mail program.
Page 146 Protection of this Web Site" checkbox. Enter the current password in "Admin Password". When establishing a password for the first time, enter "Sharp" in "Admin Password". Be sure to enter "S" in upper case and Caution "harp" in lower case (passwords are case sensitive).
Page 147 RESTRICTING USE OF THE NETWORK SCANNER FUNCTION (USER AUTHENTICATION) Use of the network scanner function can be restricted by means of user passwords stored in an LDAP server. Settings required for user authentication To implement user authentication, the following settings are required: •...
Page 148: Initial Screen Of Scanner Mode
INITIAL SCREEN OF SCANNER MODE The condition setting screen of scanner mode is displayed by pressing the [SCAN] key (refer to the operation manual for copier) while the copy mode, print mode, fax mode, or job status screen appears in the touch panel. If user authentication is enabled, the initial screen will appear after authentication.
Page 149: Address Book Screen
Address book screen Touch the [ADDRESS BOOK] key in the condition setting screen (previous page) to display the screen shown below at right. Destinations stored using the Web page are grouped in indexes ( ) according to the letter entered in "Initial" for each destination, and the name entered in "Display Name"...
Page 150: Sending An Image
Chapter 2 HOW TO USE THE NETWORK SCANNER FUNCTION SENDING AN IMAGE BASIC TRANSMISSION METHOD Make sure the machine is in scanner mode. COPY ON LI PRINT DATA SCAN DATA Load the original. You cannot load documents in both the Note RSPF and on the document glass and send them in a single transmission.
Page 151 Touch the one-touch key of the desired destination. The key you touched is READY TO SEND. highlighted. If you touch TEST1 TEST2 the wrong key, touch the key again to cancel the TEST3 TEST4 selection. The key TEST5 TEST6 display will return to TEST7 TEST8 normal.
Page 152: Transmission Methods For Scan To E-Mail
ADDRESS ENTRY SEND SETTINGS Touch the keys on the keyboard to enter the e-mail address. E-MAIL ADDRESS ppd1@sharp.co.jp SPACE AB/ab • If you make a mistake, touch the cursor ( ) back to the mistake and then enter the correct character.
Page 153 Sending an image by selecting an e-mail address in an LDAP server To use an LDAP server, the LDAP server settings must be configured in the Web page. Perform steps 1 through 6 of "BASIC TRANSMISSION METHOD". (p.20) Touch the [ADDRESS BOOK] key. The address book screen ADDRESS appears.
Page 154 HOW TO USE THE NETWORK SCANNER FUNCTION SCANNING AND TRANSMITTING A TWO-SIDED ORIGINAL (when an RSPF is installed) Follow these steps to automatically scan a two-sided original. Make sure the machine is in scanner mode and then load the document in the RSPF.
Page 155 SCANNING A LARGE NUMBER OF ORIGINALS (when an RSPF is installed) If you have a large number of originals, the originals can be scanned in batches using the RSPF. Make sure the machine is in scanner mode and then load the document in the RSPF.
Page 156: Manually Setting The Scanning Size
SCANNING SETTINGS (ORIGINAL SIZE, QUALITY, RESOLUTION, FILE FORMAT, AND SEND SETTING) When sending an image, you can change the original scan size, quality, resolution, file format, and file name. MANUALLY SETTING THE SCANNING SIZE If you load an original that is not a standard size, or if you wish to change the scanning size, touch the [ORIGINAL] key and set the original size manually.
Page 157: Selecting The Quality
SELECTING THE QUALITY You can adjust the quality manually to match the type of original. After loading the original in scanner mode, follow the steps below. The factory default settings are "TEXT/PHOTO" for the image quality, and "AUTO" for the density. Touch the [QUALITY] key.
Page 158: Selecting The Resolution
HOW TO USE THE NETWORK SCANNER FUNCTION SELECTING THE RESOLUTION The resolution for scanning an original can be selected. Load the original in scanner mode and then follow the steps below. The factory default setting for the resolution is "300 dpi". Change the resolution Touch the [RESOLUTION] key.
Page 159: Selecting The File Format
SELECTING THE FILE FORMAT You can select the format of the image file that will be created (file type, compression mode, and pages per file). The factory default settings are "TIFF" for the file type, "MMR (G4)" for the compression mode, and "ALL" for the pages per file.
Page 160: Changing The Send Settings
HOW TO USE THE NETWORK SCANNER FUNCTION CHANGING THE SEND SETTINGS The file name of the scanned image can be changed. When performing Scan to E-mail, the subject and sender can also be changed. If the send settings are not changed, these items are entered automatically using the information stored in the Web page.
Page 161: Canceling An E-Mail/Ftp Transmission
CANCELING AN E-MAIL/FTP TRANSMISSION You can cancel a transmission job that is in progress. Cancellation is done from the scanner job status screen. You can cancel a transmission after scanning is finished by pressing the [CLEAR] key ( Note key ( ) while "SENDING.
Page 162 Chapter 3 TROUBLESHOOTING TROUBLESHOOTING If a problem or question arises, try to solve the situation using the following information before contacting your authorized SHARP dealer. Problem The image cannot be scanned. A moiré (stripe pattern) appears on the scanned image.
Page 163 Problem The recipient does not receive transmitted data. The recipient does not receive data sent by e-mail (Scan to E-mail). Transmission takes a long time. In order to select image quality and data compression settings that are suited to the purpose Caution of transmission and create image data that is well-balanced in terms of image quality and file size, pay attention to the following points:...
Page 164: Error Codes
TROUBLESHOOTING Message YOUR FILENAME IS WRONG. NO MATCHING ADDRESS FOUND. PRESS [OK] THEN [SEARCH AGAIN]. UNABLE TO ACCESS THE SERVER. CHECK SERVER ADDRESS ON DEVICE WEB PAGE. THE ADDRESS LIMIT HAS BEEN REACHED. NO MORE ADDRESSES CAN BE ENTERED. THE MEMORY BECOMES FULL. SCANNED DATA IS TRANSMITTED.
Page 165 IMPORTANT POINTS WHEN USING SCAN TO E-MAIL Be very careful not to send image data files that are too large. Your mail server's system administrator may have placed a limit on the amount of data that can be sent in one e-mail transmission.
Page 166: Checking The Ip Address
CHECKING THE IP ADDRESS To check the IP address of the machine, print out the settings list from the operation panel of the machine. Press the [CUSTOM SETTINGS] key. The custom settings LINE screen will appear. DATA CUSTOM SETTINGS B STATUS Touch the [LIST PRINT] key.
Page 167 Chapter 4 METADATA DELIVERY METADATA DELIVERY (DATA ENTRY) When the application integration module is installed and an image file is generated for a scan send transmission, metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on pre-stored information and transmitted as a separate file.
Page 168: Preparations For Metadata Transmission
PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadata are configured in the Web pages. (Administrator rights are required.) To configure metadata settings, click [Metadata Settings] in the Web page menu frame. Storing Metadata Sets Store the items (the metadata set) that are written to the XML file that is generated during scanning.
Page 169: Transmitting Metadata
TRANSMITTING METADATA Follow the steps below to select a metadata set, enter each item, and perform metadata transmission. Installing Acrobat Reader Touch the [DATA ENTRY] key. ADDRESS ADDRES DATA ENTRY SEND S If no metadata sets have been stored, the Note [DATA ENTRY] key cannot be selected.
Page 170 METADATA DELIVERY Touch the [OK] key. ATA SET CANCEL • When metadata send settings are configured, the [DATA ENTRY] key is highlighted. If you do not wish to send Note metadata, cancel the metadata settings and then perform the transmission •...
Page 171: Metadata Fields
METADATA FIELDS The following three types of metadata are included in the XML file that is transmitted. ● Data automatically generated by the machine: These data are always included in the XML file and are ● Previously defined fields: ● User defined fields: If a defined metadata field is one of the following fields, a message will appear informing you that the field cannot be entered.
Page 172 Chapter 5 SPECIFICATIONS For information on power requirements, power consumption, dimensions, weight, and other specifications that are common to all features of the machine, refer to the operation manual for copier. Maximum original size Optical resolution Output resolution Output modes Halftone processing File format File creation method...
Page 176 SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-1163. SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 This manual has been printed using a vegetable-based soy oil ink to help protect the environment. Printed on 100% post-consumer recycled paper www.sharpusa.com...
Page 177 AR-M256/M257/M258/M316/M317/M318 Online Manual (for network printer) Start Start Click this "Start" button.
Page 178 Introduction This manual describes the printer function of the AR-M256/M257/M258/M316/M317/M318 digital multifunctional system. ● For information on loading paper, replacing toner cartridges, clearing paper misfeeds, handling peripheral devices, and other Note copier-related information, please refer to your operation manual for copier. ●...
Page 179: How To Use The Online Manual
How to use the online manual This section explains how to view the online manual. Please read this section before using the online manual. For information on using Acrobat Reader, see Acrobat Reader Help. How to Control the Online Manual In this manual, the following buttons are displayed at the bottom of each page.
Page 180 Contents Introduction How to use the online manual 1 PRINTING FROM WINDOWS Basic printing ● When "Paper Selection" is set to "Auto Select" ● When the "Paper Selection" setting is "Paper Source" or "Paper Type" ● Auditing mode ● About the "No Offset" function setting Opening the printer driver from the "start"...
Page 181 Contents 4 PRINTING FROM MACINTOSH Basic printing ● SELECTING PAPER SETTINGS ● PRINTING ● When "Paper Feed" is set to "Auto Select" ● When "Paper Feed" is set to paper tray or paper type Two-sided printing ● Pamphlet style Printing multiple pages on one page Fitting the printed image to the paper Rotating the print image 180 degrees Printing a watermark...
Page 182 Contents 7 WEB PAGE IN THE MACHINE About the Web page ● Accessing the Web page About the Web page (FOR USERS) Directly printing a file in a computer About the Web page (FOR THE ADMINISTRATOR) E-mail print function ● Setting up the E-mail print function ●...
Page 183: Basic Printing
Select "Print" from the application's "File" menu. The "Print" dialog box will appear. Make sure that "SHARP AR-XXXX" is selected as the printer. If you need to change any print settings, click the "Preferences" button ("Properties" button in Windows 98/Me/NT 4.0) to open the printer driver setup screen.
Page 184 PRINTING FROM WINDOWS Basic printing Click the "Print" button ("OK" button in Windows 98/Me/NT 4.0). Printing begins. The print job is delivered to one of the following trays (depending on which output devices are installed): ● Job separator tray kit is installed: Upper tray Finisher is installed: Center tray ●...
Page 185 PRINTING FROM WINDOWS Basic printing When the "Paper Selection" setting is "Paper Source" or "Paper Type" When "Paper Selection" in the "Paper" tab of the printer driver setup screen is set to: "Paper Source", select the tray that you wish to use for ●...
Page 186: About The "No Offset" Function Setting
PRINTING FROM WINDOWS Basic printing Auditing mode When "AUDITING MODE" is enabled in the key operator programs, a 5-digit account number must be entered in the printer driver setup screen in order to print. Account numbers are stored in the key operator programs. (See "ACCOUNT CONTROL"...
Page 187 "Printers and Faxes". Go to step 3. Click "Printers and Other Hardware", and then click "Printers and Faxes". In Windows 2000, click "Printers". Click the "SHARP AR-XXXX" printer driver icon and select "Properties" from the "File" menu. Click the "Printing Preferences" button in the "General" tab.
Page 188: Printer Driver Settings
PRINTING FROM WINDOWS Printer driver settings To view Help for a setting, click the Some restrictions exist on the combinations of settings that can be selected in the printer driver setup screen. When a restriction is in effect, an information icon ( ) will appear next to the setting.
Page 189 PRINTING FROM WINDOWS Two-sided printing This feature allows you to print on both sides of the paper. To use this function, open the printer driver setup screen and select "2-Sided (Book)" or "2-Sided (Tablet)" from "Document Style" in the "Main" tab. ☞...
Page 190: Pamphlet Style
PRINTING FROM WINDOWS Two-sided printing Pamphlet style Pamphlet style prints two pages each on the front and back of each sheet of paper (four pages total on one sheet) so that the sheets can be folded down the center and bound to create a pamphlet. This function is convenient when you wish to compile printed pages into a pamphlet.
Page 191: Printing Multiple Pages On One Page
PRINTING FROM WINDOWS Printing multiple pages on one page This feature allows you to reduce and print two, four, six, eight or sixteen document pages on a single sheet of paper. To use this function, open the printer driver setup screen and select the number of pages per sheet (2-Up, 4-Up, 6-Up, 8-Up, or 16-Up) in "N-Up Printing"...
Page 192: Fitting The Printed Image To The Paper
PRINTING FROM WINDOWS Fitting the printed image to the paper The printer driver can adjust the size of the printed image to match the size of the paper loaded in the machine. Follow the steps shown below to use this function. The explanation below assumes that you intend to print a Ledger size document on letter size paper.
Page 193: Rotating The Print Image 180 Degrees
PRINTING FROM WINDOWS Rotating the print image 180 degrees The print image can be rotated 180 degrees. This feature is used to enable correct printing on envelopes and other paper with flaps that can only be loaded in one orientation. Use this feature when automatic rotation (which takes place when the loaded paper is the same size as the print image and the orientations are different) results in reversal of the top and bottom of the image.
Page 194: Printing A Watermark
PRINTING FROM WINDOWS Printing a watermark You can print a watermark such as "CONFIDENTIAL" on your document. To print a watermark, open the printer driver, click the "Watermarks" tab, and follow the steps below. ☞ Basic printing for details on how to open the printer driver. How to Print a Watermark From the "Watermark"...
Page 195: When A Finisher Is Installed
PRINTING FROM WINDOWS Stapling printed pages (when a finisher is installed) When a finisher is installed, printed pages can be stapled. To use this feature, open the printer driver setup screen and select it in the "Finishing" field of the "Main" tab. ☞...
Page 196 PRINTING FROM WINDOWS Stapling printed pages (when a finisher is installed) When a saddle stitch finisher is installed When a saddle stitch finisher is installed, the binding edge and number of staples can be selected to produce the following printing results: Punch function When a punch module is installed on a saddle stitch finisher, the "Punch"...
Page 197: Print Hold Function
ADVANCED PRINTING (WINDOWS) Print hold function A print job sent to the machine can be held in the machine's memory until the operator initiates printing from the operation panel of the machine. This is called the Print Hold function. There are four methods for holding print jobs with the Print Hold function. Hold After Print When this method is selected, the print job is printed and then retained in the machine's print hold job list.
Page 198: Selecting Print Hold Settings In The Printer Driver At The Time Of Printing
ADVANCED PRINTING (WINDOWS) Printing using the print hold function Selecting print hold settings in the printer driver at the time of printing Select the Print Hold function in the job control screen (see below), which is opened by clicking the "Job Control"...
Page 199: Printing Using The Print Hold Function
ADVANCED PRINTING (WINDOWS) Printing using the print hold function How to print a print hold job When you print a job using the Print Hold function, the job is stored in the print hold job list in the initial screen of printer mode. Follow the steps below to print the print hold job.
Page 200: Points To Note About The Print Hold Function
ADVANCED PRINTING (WINDOWS) Printing using the print hold function Touch the [PRINT AND DELETE THE DATA] key or the [PRINT AND SAVE THE DATA] key. To delete the job after printing, touch the [PRINT AND CANCEL product_information.pdf DELETE THE DATA] key. To PRINT AND DELETE THE DATA retain the job, touch the [PRINT DELETE...
Page 201: Carbon Copy Print
ADVANCED PRINTING (WINDOWS) Carbon copy print Carbon copy print is used to print copies of the same page on different types of paper. Each paper type is loaded in a different tray, and the different paper types must all be the same size. For example, carbon copy print can be performed with standard paper in tray 1 and colored paper in tray 2 for output as an invoice original and copy.
Page 202: Printing Using Carbon Copy Print
ADVANCED PRINTING (WINDOWS) Printing using carbon copy print To use the carbon copy print function, select the "Carbon Copy" checkbox in the "Paper" tab of the printer driver setup screen, and then click the "Carbon Copy Settings" button to configure print settings.
Page 203: Printing Text And Lines In Black
ADVANCED PRINTING (WINDOWS) Printing text and lines in black Color text and lines that are faint when printed normally can be printed in black to improve legibility. Printing text in black Text that is any color other than white is printed in black. To use this function, open the printer driver setup screen and select the "Text To Black"...
Page 204: Printer Utilities
Printer Administration Utility (for administrators) This allows the administrator to check information on supplies and error states of the machine and other SHARP printers (compatible with the Printer Administration Utility) that are connected to the network. Settings can also be changed via the utility.
Page 205: Using The Printer Utilities
Printer Status Monitor Click the "Start" button, point to "All Programs" ("Programs" in operating systems other than Windows XP/Server 2003) and then "SHARP Printer Status Monitor". Select "Printer Status Monitor". Printer Administration Utility Click the "Start" button, point to "All Programs" ("Programs" in operating systems other than Windows XP/Server 2003) and then "SHARP Printer Administration Utility".
Page 206: Changing The Printer Status Monitor Settings
PRINTER UTILITIES (WINDOWS) Using the printer utilities Changing the Printer Status Monitor settings Once installed, the Printer Status Monitor normally runs in the background in Windows. If you need to change the Printer Status Monitor settings, follow the steps below. Right-click the Printer Status Monitor icon ( on the task bar, and select "Preferences"...
Page 207: Checking The Printer Status
To collapse the window, click the "Hide detail" button. By default, the collapsed window initially appears when Note "SHARP AR-XXXX Status" is selected in Step 1. If desired, you can change the setting to have the expanded window initially appear.
Page 208: Selecting Paper Settings
PRINTING FROM MACINTOSH Basic printing To use the machine as a printer for the Macintosh, and the PS3 expansion kit must be installed and the machine must be connected to a network. To install the PPD file and configure the printer driver settings, see the software setup guide for network printer. Before printing, make sure that the correct size of paper for your document has been loaded in the machine.
Page 209 PRINTING FROM MACINTOSH Basic printing Mac OS 9 Select [Page Setup] from the [File] menu of SimpleText. Make sure that the correct printer is selected. Select paper settings. The paper size, paper orientation, and enlarge/reduce can be selected. Click the [OK] button. The machine name that appears in the "Format for"...
Page 210 PRINTING FROM MACINTOSH Basic printing PRINTING Make sure that the ON LINE indicator on the operation panel is lit. If the ON LINE indicator is not COPY on, press the [PRINT] key to switch to printer mode and then ON LINE PRINT DATA touch the [ONLINE] key.
Page 211 PRINTING FROM MACINTOSH Basic printing Configure print settings. Click Pages" ("General" in Mac OS 9.0 to 9.2.2) and select the settings that you wish to configure from the pull-down menu. The corresponding setting screen will appear. ☞ Two-sided printing,Printing multiple pages on one Fitting the printed image to the paper, Rotating the print image 180...
Page 212: When "Paper Feed" Is Set To "Auto Select
PRINTING FROM MACINTOSH Basic printing When "Paper Feed" is set to "Auto Select" If "Paper Feed" is set to "Auto Select" in the Print window and the correct size of paper is not loaded in the machine, the printing method will vary depending on the "FORCED OUTPUT OF PRINT"...
Page 213: When "Paper Feed" Is Set To Paper Tray Or Paper Type
PRINTING FROM MACINTOSH Basic printing When "Paper Feed" is set to paper tray or paper type If "Paper Feed" (or "Paper Source" in "General" in Mac OS 9.0 to 9.2.2) is set to paper tray or paper type in the Print window but there is no paper in the trays that matches your selection, printing will take place as follows: The size and type of paper loaded in each tray and whether or not the paper loaded in each tray can be used for printing are specified in the "TRAY SETTINGS"...
Page 214 PRINTING FROM MACINTOSH Two-sided printing This feature allows you to print on both sides of the paper. Mac OS X Select [Layout]. Select [Long-edged binding] or [Short-edged binding]. ● In Mac OS X v10.1.5, select the settings in [Duplex]. Note ●...
Page 215 PRINTING FROM MACINTOSH Two-sided printing ● Paper sizes that can be used for two-sided printing are Ledger, Letter, Letter-R, Legal, A3, A4, A4R, A5, B4, B5, B5R, and Note Foolscap. ● Paper types that can be used for two-sided printing are Plain, Letter Head*, Recycled and Color. * The use of Letter Head paper for two-sided printing can be prohibited in the "TRAY SETTINGS"...
Page 216: Mac Os X
PRINTING FROM MACINTOSH Two-sided printing Pamphlet style Pamphlet style prints two pages each on the front and back of each sheet of paper (four pages total on one sheet) so that the sheets can be folded down the center and bound to create a pamphlet. This function is convenient when you wish to compile printed pages into a pamphlet. Mac OS X (This function cannot be used in Mac OS X v10.1.5.) CONTENTS...
Page 217 PRINTING FROM MACINTOSH Two-sided printing Mac OS 9 CONTENTS Select [Output/Document Style]. Select [Pamphlet(Left)] or [Pamphlet(Right)]. To staple, select [2 Stapling Pattern 7 (Pamphlet)]. [2 Stapling Pattern 7 (Pamphlet)] can be selected when a saddle stitch finisher is installed. (part 4)
Page 218 PRINTING FROM MACINTOSH Two-sided printing The following examples show how 8 pages are printed when pamphlet style is selected. Print data ● Because four pages are printed on each sheet of paper, blank pages are automatically added at the end when the total number Note of pages is not a multiple of four.
Page 219 PRINTING FROM MACINTOSH Printing multiple pages on one page This feature allows you to reduce and print two, four, six, nine or sixteen document pages on a single sheet of paper. ☞ Basic printing for details on how to open the printer driver. For example, when "2-Up"...
Page 220 PRINTING FROM MACINTOSH Printing multiple pages on one page Mac OS X Select [Layout]. Select the number of pages per sheet. Select the order of the pages. If you wish to print borderlines, select the desired type of borderline. CONTENTS Mac OS 9 Select [Layout].
Page 221 PRINTING FROM MACINTOSH Fitting the printed image to the paper The printer driver can adjust the size of the printed image to match the size of the paper loaded in the machine. (This function can only be used in Mac OS X v10.4 to 10.4.8.) Follow the steps shown below to use this function.
Page 222 PRINTING FROM MACINTOSH Rotating the print image 180 degrees The print image can be rotated 180 degrees. This feature is used to enable correct printing on envelopes and other paper with flaps that can only be loaded in one orientation. Use this feature when automatic rotation (which takes place when the loaded paper is the same size as the print image and the orientations are different) results in reversal of the top and bottom of the image.
Page 223 PRINTING FROM MACINTOSH Rotating the print image 180 degrees Mac OS X Select [Page Setup] from the [File] menu and click the button. Click the [OK] button. CONTENTS Mac OS 9 Select [Page Setup] from the [File] menu and select [PostScript Options]. Select the [Flip Horizontal] and [Flip Vertical] checkboxes The print image will show an image of the print result.
Page 224 PRINTING FROM MACINTOSH Printing a watermark You can print a watermark such as "CONFIDENTIAL" on your document. ☞ Basic printing for details on how to open the printer driver. How to Print a Watermark From the "Watermark" drop-down list, select the watermark that you wish to print (for example "CONFIDENTIAL"), and start printing. Print sample CONTENTS (part 1)
Page 225 PRINTING FROM MACINTOSH Printing a watermark Mac OS X Select [Watermarks]. Click the [Watermark] checkbox and configure watermark settings. Detailed watermark settings can be configured such as selection of the text and editing of the font. Adjust the size and angle of the text by dragging the slide bar In Mac OS X v10.1.5, adjust the watermark settings on Note...
Page 226 PRINTING FROM MACINTOSH Stapling printed pages (when a finisher is installed) When a finisher is installed, printed pages can be stapled. ☞ Basic printing for details on how to open the printer driver. ● The maximum number of sheets that can be stapled is 30. When a saddle stitch finisher is installed, up to 50 sheets can be stapled Note (up to 25 sheets when the paper size is B4, Foolscap, or larger).
Page 227 PRINTING FROM MACINTOSH Stapling printed pages (when a finisher is installed) When a saddle stitch finisher is installed When a saddle stitch finisher is installed, the binding edge and number of staples can be selected to produce the following printing results: Punch function When a punch module is installed on a saddle stitch finisher, holes can be punched in the printed output.
Page 228: Stapling Printed Pages (When A Finisher Is Installed)
PRINTING FROM MACINTOSH Stapling printed pages (when a finisher is installed) Mac OS X Select [Printer Features]. Select the "Binding Edge". Select the staple function or the punch function. For the staple function, select the number of staples in the "Staple" menu. For the punch function, click the [Punch] checkbox so that a checkmark appears.
Page 229: Printing When Auditing Mode Is Enabled
PRINTING FROM MACINTOSH Job control function (Mac OS 9.0 to 9.2.2 and Mac OS X v10.2 to 10.4) Printing when auditing mode is enabled When "AUDITING MODE" is enabled in the key operator programs, enter your 5-digit account number in "Account Number"...
Page 230: Giving Priority To A Print Job
OPERATION AT THE MACHINE Giving priority to a print job / Canceling a print job Giving priority to a print job When a print job is waiting because the machine is copying or printing a received fax, the following procedure can be used to interrupt the current job and immediately print the print job.
Page 231: Canceling A Print Job
OPERATION AT THE MACHINE Giving priority to a print job / Canceling a print job Canceling a print job A print job in progress or waiting to be printed can be canceled. Use the print job status screen to cancel the job. Press the [JOB STATUS] key.
Page 232: Configuring The Printer Condition Settings
OPERATION AT THE MACHINE Configuring the printer condition settings The printer condition settings allow basic printer settings to be configured. The following items can be set: ● DEFAULT SETTINGS: Basic settings used in printing. ● SETTINGS: PCL symbol set, font, line feed code, and other settings.
Page 233 OPERATION AT THE MACHINE Configuring the printer condition settings Touch the desired setting on the setting screen of the desired item and touch the [OK] key. DEFAULT SETTINGS TONER SAVE COPIES ORIENTATION To set another item, repeat steps 3 and 4. More information on the condition setting screen DEFAULT SETTINGS When a checkbox (...
Page 234: Printer Condition Setting Menu
OPERATION AT THE MACHINE Configuring the printer condition settings Printer condition setting menu Click on a setting to view an explanation of the setting. CONDITION SETTINGS DEFAULT SETTINGS TONER SAVE COPIES ORIENTATION DEFAULT PAPER SIZE DEFAULT PAPER SOURCE DEFAULT PAPER TYPE SMOOTHING RESOLUTION EXTRA PRINT MODE...
Page 235: Printer Condition Settings
OPERATION AT THE MACHINE Configuring the printer condition settings Printer condition settings Factory default settings are indicated in bold. DEFAULT SETTINGS Item Selections TONER SAVE Enabled, Disabled (no checkmark) COPIES 1 - 999 ORIENTATION PORTRAIT, LANDSCAPE DEFAULT PAPER 5 ½ x 8 ½, 8 ½ x 11, 8 SIZE ½...
Page 236 OPERATION AT THE MACHINE Configuring the printer condition settings Item Selections SMOOTHING Enabled, Disabled (no checkmark) RESOLUTION 300dpi, 600dpi EXTRA PRINT MODE Enabled, Disabled (no checkmark) CONTENTS Description This enables or disables smoothing. This function improves image quality by smoothing angles and curves in the image. When smoothing is enabled using a resolution of 600 dpi, an image quality equivalent to 1200 dpi can be obtained.
Page 237 OPERATION AT THE MACHINE Configuring the printer condition settings Item Selections 2-SIDE PRINT 1-SIDED, 2-SIDED (Book), 2-SIDED (Tablet) PAGE PROTECTION Enabled (checkmark appears), Disabled ROPM Enabled (checkmark appears), Disabled CONTENTS Description When "2-SIDED (Book)" is selected, two-sided printing takes place so as to allow binding at the left side.
Page 238 OPERATION AT THE MACHINE Configuring the printer condition settings PCL SETTINGS Item Selections PCL SYMBOL SET 1 - 35 SETTING PCL FONT SETTINGS INTERNAL FONT (0 - 80), EXTENDED FONT (1 - ) LINE FEED CODE 0 - 3 WIDE A4 Enabled, Disabled (no checkmark) CONTENTS...
Page 239 OPERATION AT THE MACHINE Configuring the printer condition settings PostScript SETTINGS "PostScript SETTINGS" only appears when the PS3 expansion kit is installed. Item Selections PRINT PS ERRORS Enabled, Disabled (no checkmark) CONTENTS Description When this setting is enabled, an error description is printed each time a PostScript error occurs.
Page 240: Printing The Printer Setting And Font Lists
OPERATION AT THE MACHINE Printing the printer setting and font lists To check the current printer condition settings or fonts that can be used, print the printer setting list or one of the font lists. Press the [CUSTOM SETTINGS] key. LINE DATA CUSTOM SETTINGS...
Page 241 TROUBLESHOOTING Troubleshooting This chapter describes how to solve printer problems. Refer to the relevant section based on the problem. To load paper, remove paper misfeeds, load staples in the finisher, remove jammed staples, or replace the toner cartridge, see "TROUBLESHOOTING" in operation manual for copier. Printing does not take place ●...
Page 242: Printing Does Not Take Place
TROUBLESHOOTING Printing does not take place Check the connections USB or parallel connection in Windows ■ Is the interface cable compatible with the machine and computer? Interface cables compatible with this machine are USB and parallel cables. Check which type of cable is supported by your computer.
Page 243: Check Your Computer
TROUBLESHOOTING Printing does not take place Check Your Computer ■ Is there enough computer memory or hard disk space? To use the machine, your computer must have sufficient memory and hard disk space. If there is insufficient hard disk space, delete unnecessary files to increase the free space of the hard disk.
Page 244: Check The Machine
TROUBLESHOOTING Printing does not take place Check the machine ■ Power switch on? Turn the power switch on. (See "POWER ON AND OFF" in the operation manual for copier) ■ Is the machine online? When the ON LINE indicator next to the [PRINT] key on the operation panel is lit, the machine is online and ready to print.
Page 245: Checking The Printer Driver
On Windows Server 2003, click the "Start" button and then click "Printers and Faxes". CONTENTS 2 Check if the "SHARP AR-XXXX" printer driver icon is shown. If the printer icon of the machine does not appear, the printer driver is not installed correctly. Follow the instructions in the software setup guide for network printer to correctly install the printer driver.
Page 246: Improper Printing Operation
TROUBLESHOOTING Improper printing operation Printing is slow ■ Simultaneous use of two or more application software programs? Start printing after quitting all unused application software programs. ■ Is an appropriate print quality selected in the printer driver? It takes longer to process the print data when "SMOOTHING" is enabled, and this may slow the printing speed.
Page 247 TROUBLESHOOTING Improper printing operation ■ Does the print job include page sizes that cannot be stapled? Stapling is not possible if the print job includes page sizes that cannot be stapled. ■ Is the paper tray that is selected in the printer driver set to a paper size or paper type that cannot be used for stapling? On the machine, set the paper tray to be used for staple...
Page 248 TROUBLESHOOTING Print quality is not satisfactory Check the paper being used ■ Non-standard paper used? Check that the paper conforms to the specifications. Refer to "LOADING PAPER" in the operation manual for copier. ■ Are you using paper with a high moisture content? Use paper that is in good condition, with a low moisture content and no curling.
Page 249: Print Quality Is Not Satisfactory
TROUBLESHOOTING Print quality is not satisfactory The printed image is coarse ■ Have the printer driver settings been specified to suit both paper and the print job? The printing resolution can be set to 600 dpi or 300 dpi. When 600 dpi or 300 dpi is selected, "SMOOTHING"...
Page 250: If A Notice Page Is Printed
See "MEMORY FOR PRINTER" in the key operator's guide. The memory can be extended by adding commercially available memory modules. For details, contact your SHARP dealer. When data loss error has occurred: **************************************************** Notice Page...
Page 251: Disabling Notice Page Printing
Clear download fonts or form overlay data in the printer driver settings. ● Add memory to the printer board. For information on additional memory, contact your SHARP dealer. ● Check the memory setting in the "Configuration" tab in the printer driver settings.
Page 252: Removing The Software
TROUBLESHOOTING Removing the software In the event that you need to remove the printer driver or utilities, follow these steps: Windows Click the "start" button, and then click "Control Panel". On Windows 98/Me/NT 4.0/2000, click the "Start" button, select "Settings", and then click "Control Panel". Click "Add or Remove Programs".
Page 253 TROUBLESHOOTING Removing the software Mac OS X Delete the printer that uses the machine's PPD file from the printer list. Delete the PPD file. The PPD file has been copied to the following folder on the startup disk. [Library] - [Printers] - [PPDs] - [Contents] - [Resources] - [en.lproj] Delete the PPD file of the machine from this folder.
Page 254: Accessing The Web Page
WEB PAGE IN THE MACHINE About the Web page When the machine is connected to a network, you can access the machine's settings from your computer using a Web browser. The settings will appear in a Web page in your browser, and you can configure the machine's E-mail server settings in the Web page to have the machine receive e-mail and automatically print out attached files, as well as automatically send e-mail to the administrator of the machine and/or the dealer which provides information on machine use (print count, copy count, etc.) and error conditions (paper misfeed, out of paper, out of toner, etc.).
Page 255: About The Web Page (For Users)
WEB PAGE IN THE MACHINE About the Web page (FOR USERS) When you access the user Web pages in the machine, the following page will appear in your browser. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to configure settings for that item.
Page 256: Directly Printing A File In A Computer
WEB PAGE IN THE MACHINE Directly printing a file in a computer A file that can be accessed by your computer can be directly printed without using the printer driver by specifying the file's address. Any file that can be accessed by your computer can be printed by this method, including not only files in your computer but files in other computers connected to the same network.
Page 257: About The Web Page (For The Administrator)
WEB PAGE IN THE MACHINE About the Web page (FOR THE ADMINISTRATOR) In addition to the menus that appear for users, other menus that can only be used by the administrator appear in the administrator Web pages. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to configure settings for that item.
Page 258: Setting Up The E-Mail Print Function
WEB PAGE IN THE MACHINE E-mail print function An e-mail account can be set up for the machine. When this is done, the machine will periodically check the e-mail server for e-mail and automatically print out any file attachments it receives. This provides a means for printing a file from a computer that does not have the printer driver installed, as the user can simply send the file to the machine as an e-mail attachment.
Page 259: Using The E-Mail Print Function
WEB PAGE IN THE MACHINE E-mail print function Using the E-mail print function To use the e-mail print function, attach the file that you wish to print to an e-mail message and send the e-mail to the machine's e-mail address. The machine can print the following file types: PCLXL, PCL5e, PS, PDF, and TIFF, with file extensions pcl, ps, pdf, tiff, and tif Control commands can be entered in the message of the e-mail to specify the number of copies and print format.
Page 260: Information Setup
WEB PAGE IN THE MACHINE E-mail status and e-mail alert settings These functions send information on machine use (print count, copy count, etc.) and error conditions (paper misfeed, out of paper, out of toner, etc.) via e-mail to the administrator of the machine or the dealer. Information setup Machine identification information for the status &...
Page 261: Status Message Setup
WEB PAGE IN THE MACHINE E-mail status and e-mail alert settings Status message setup Use the status message function to send the current counter information, such as copy count, print count, and total output count, on a basis of the specified schedule. The destinations can be set for administrators and dealers respectively. To set up the status message, follow these steps: In the link menu, click [Status Message].
Page 262: Alerts Message Setup
WEB PAGE IN THE MACHINE E-mail status and e-mail alert settings Alerts message setup Use the alert message function to send alert information, such as empty toner and trouble including paper misfeeds, to specified destinations when such problems occur. The destinations can be set for administrators and dealers respectively. To set up the alert message, follow the procedure shown below.
Page 263 If you enable the password protection without entering User or Administrator passwords, the passwords which were previously Note entered will be automatically set. The factory default passwords are "Sharp" for both Admin and User. ● If passwords have already been established, enter the Admin password in the [Admin Password] field. When setting the passwords for the first time, enter "Sharp"...
Page 264: Printer Specifications
See "MEMORY FOR PRINTER" in the "Key operator's guide". Available only if the PS3 expansion kit is installed. As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product Note improvement without prior notice.
Page 265: Printer Driver Specifications
SPECIFICATIONS Printer driver specifications Function Frequently used Number of copies functions Printing orientation Two-sided printing Binding Style Pamphlet Style N-up Number Order Border Paper Paper Size Custom Paper Size Source Selection Cover Settings *1 Cannot be used in Mac OS X v10.1.5. *2 N-up printing cannot be used in Windows NT 4.0.
Page 266 SPECIFICATIONS Printer driver specifications Function Graphics Resolution Halftone Graphics Mode Zoom Mirror Image Negative Image Fit to Page Fonts Resident fonts Selectable download fonts *4 In Windows NT 4.0, 35 resident fonts are available. *5 Type 1 and TrueType can be selected in some versions of LaserWriter. *7 Cannot be used in Mac OS X.
Page 267 SPECIFICATIONS Printer driver specifications Function Other functions Auto configuration Settings Overlay Watermark Job Compression Bitmap Compression *7 Cannot be used in Mac OS X. CONTENTS PCL6 PCL5e (part 3) Windows Macintosh...
Page 268: Online Manual
AR-M256/M257/M316/M317/5625/5631 Online Manual Start Start Click this "Start" button.
Page 269 Introduction This manual describes the printer function of the M256/M257/M316/M317/5625/5631digital multifunctional system. ● For information on loading paper, replacing toner cartridges, clearing paper misfeeds, handling peripheral devices, and other Note copier-related information, please refer to your operation manual for copier. ●...
Page 270 How to use the online manual This section explains how to view the online manual. Please read this section before using the online manual. For information on using Acrobat Reader, see Acrobat Reader Help. How to Control the Online Manual In this manual, the following buttons are displayed at the bottom of each page.
Page 271 Contents Introduction How to use the online manual 1 PRINT Basic printing Opening the printer driver from the "start" button Printer driver settings Two-sided printing Printing multiple pages on one page Fitting the printed image to the paper Rotating the print image 180 degrees Printing a watermark Stapling printed pages (when a finisher is installed) Giving priority to a print job...
Page 272 Select "Print" from the application's "File" menu. The "Print" dialog box will appear. Make sure that "SHARP AR-XXXX" is selected as the printer. If you need to change any print settings, click the "Preferences" button ("Properties" button in Windows 98/Me/NT 4.0) to open the printer driver setup screen.
Page 273: Print
PRINT Basic printing Click the "Print" button ("OK" button in Windows 98/Me/NT 4.0). Printing begins. The print job is delivered to one of the following trays (depending on which output devices are installed): ● Job separator tray kit is installed: Job separator tray ●...
Page 274 PRINT Basic printing When the "Paper Selection" setting is "Paper Source" or "Paper Type" When "Paper Selection" in the "Paper" tab of the printer driver setup screen is set to: "Paper Source", select the tray that you wish to use for ●...
Page 275: Opening The Printer Driver From The "Start" Button
"Settings". Click "Printers and Other Hardware", and then click "Printers and Faxes". In Windows 2000, click "Printers". Click the "SHARP AR-XXXX" printer driver icon and select "Properties" from the "File" menu. Click the "Printing Preferences" button in the "General" tab.
Page 276: Printer Driver Settings
PRINT Printer driver settings To view Help for a setting, click the Some restrictions exist on the combinations of settings that can be selected in the printer driver setup screen. When a restriction is in effect, an information icon ( ) will appear next to the setting.
Page 277: Two-Sided Printing
PRINT Two-sided printing This feature allows you to print on both sides of the paper. To use this function, open the printer driver setup screen and select "2-Sided (Book)" or "2-Sided (Tablet)" from "Document Style" in the "Main" tab. ☞ Basic printing for details on how to open the printer driver.
Page 278: Printing Multiple Pages On One Page
PRINT Printing multiple pages on one page This feature allows you to reduce and print two or four document pages on a single sheet of paper. To use this function, open the printer driver setup screen and select "2-Up" or "4-Up" for "N-Up Printing" on the "Main" tab. ☞...
Page 279: Fitting The Printed Image To The Paper
PRINT Fitting the printed image to the paper The printer driver can adjust the size of the printed image to match the size of the paper loaded in the machine. Follow the steps shown below to use this function. The explanation below assumes that you intend to print a Ledger size document on letter size paper.
Page 280: Rotating The Print Image 180 Degrees
PRINT Rotating the print image 180 degrees The print image can be rotated 180 degrees. This feature is used to enable correct printing on envelopes and other paper with flaps that can only be loaded in one orientation. Use this feature when automatic rotation (which takes place when the loaded paper is the same size as the print image and the orientations are different) results in reversal of the top and bottom of the image.
Page 281: Printing A Watermark
PRINT Printing a watermark You can print a watermark such as "CONFIDENTIAL" on your document. To print a watermark, open the printer driver, click the "Watermarks" tab, and follow the steps below. ☞ Basic printing for details on how to open the printer driver. How to Print a Watermark From the "Watermark"...
Page 282: Stapling Printed Pages (When A Finisher Is Installed)
PRINT Stapling printed pages (when a finisher is installed) When a finisher is installed, printed pages can be stapled. To use this feature, open the printer driver setup screen and select it in the "Finishing" field of the "Main" tab. ☞...
Page 283 PRINT Stapling printed pages (when a finisher is installed) When a saddle stitch finisher is installed When a saddle stitch finisher is installed, the binding edge and number of staples can be selected to produce the following printing results: Punch function When a punch module is installed on a saddle stitch finisher, the "Punch"...
Page 284: Giving Priority To A Print Job
PRINT Giving priority to a print job When a print job is waiting because the machine is copying or printing a received fax, the following procedure can be used to interrupt the current job and immediately print the print job. Use the print job status screen to give priority to the job. For more information on using the job status screen, see operation manual for copier.
Page 285: Canceling A Print Job
PRINT Canceling a print job A print job in progress or waiting to be printed can be canceled. Use the print job status screen to cancel the job. Press the [JOB STATUS] key. LINE DATA JOB STATUS CUSTOM SETTING Make sure that the [PRINT JOB] key is highlighted.
Page 286: Printer Sharing
PRINTER SHARING Sharing the printer using windows networking The machine can be used as a shared printer in a Windows 98/Me/NT 4.0/2000/XP network environment. Note that the Windows network environment must already be established. "Print server" as explained here is a computer that is directly connected to the machine, and a "Client" is any other computer that is connected to the same network.
Page 287: Shared Printer Settings
"Printers and Faxes". In operating systems other than Windows XP, double-click the printer icon. Click the "SHARP AR-XXXX" printer driver icon and select "Sharing" from the "File" menu. Establish the settings for sharing, and click the "OK"...
Page 288: Client Settings
PRINTER SHARING Client settings Follow the procedure below to install the printer driver in the client. If your operating system is Windows NT 4.0, refer to Note Click the "start" button, and click "Control Panel". In Windows 98/Me/2000, click the "Start" button and select "Settings".
Page 289 PRINTER SHARING Client settings Select "Browse for a printer", and click the "Next" button. In Windows 98/Me, click the "Browse" button. In Windows 2000, select "Type the printer name, or click Next to browse for a printer", and click the "Next" button. CONTENTS Select the printer to be shared in the network, and click the "Next"...
Page 290 For the procedure for installing the printer driver, see "INSTALLING THE SOFTWARE" in the Software Setup Guide. Click the "Start" button, select "Settings", and then click "Printers". Click the "SHARP AR-XXXX" printer driver icon and select "Properties" from the "File" menu. The printer properties will appear.
Page 291: Troubleshooting
TROUBLESHOOTING Troubleshooting This chapter describes how to solve printer problems. Refer to the relevant section based on the problem. To load paper, remove paper misfeeds, load staples in the finisher, remove jammed staples, or replace the toner cartridge, see "TROUBLESHOOTING" in operation manual for copier. Printing does not take place ●...
Page 292: Printing Does Not Take Place
TROUBLESHOOTING Printing does not take place Check the connections ■ Is the interface cable compatible with the machine and computer? Interface cables compatible with this machine are USB and parallel cables. Check which type of cable is supported by your computer. For the specifications of the interface cable, see "CONNECTING TO A COMPUTER"...
Page 293 TROUBLESHOOTING Printing does not take place Check Your Computer ■ Is there enough computer memory or hard disk space? To use the machine, your computer must have sufficient memory and hard disk space. If there is insufficient hard disk space, delete unnecessary files to increase the free space of the hard disk.
Page 294 TROUBLESHOOTING Printing does not take place Check the machine ■ Power switch on? Turn the power switch on. (See "POWER ON AND OFF" in the operation manual for copier) ■ Is the machine online? When the ON LINE indicator next to the [PRINT] key on the operation panel is lit, the machine is online and ready to print.
Page 295 "Printers and Faxes". On Windows 98/Me/NT 4.0/2000, click the "Start" button, select "Settings" and then click "Printers". 2 Check if the "SHARP AR-XXXX" printer driver icon is shown. If the printer icon of the machine does not appear, the printer driver is not installed correctly.
Page 296: Improper Printing Operation
TROUBLESHOOTING Improper printing operation Printing is slow ■ Simultaneous use of two or more application software programs? Start printing after quitting all unused application software programs. ■ Is an appropriate print quality selected in the printer driver? When the "Print quality" setting in the "Advanced" tab of the printer driver is "Normal"...
Page 297 TROUBLESHOOTING Improper printing operation ■ Does the print job include page sizes that cannot be stapled? Stapling is not possible if the print job includes page sizes that cannot be stapled. ■ Is the paper tray that is selected in the printer driver set to a paper size or paper type that cannot be used for stapling? On the machine, set the paper tray to be used for staple...
Page 298: Print Quality Is Not Satisfactory
TROUBLESHOOTING Print quality is not satisfactory Check the paper being used ■ Non-standard paper used? Check that the paper conforms to the specification. Refer to "LOADING PAPER" in the operation manual for copier. ■ Are you using paper with a high moisture content? Use paper that is in good condition, with a low moisture content and no curling.
Page 299 TROUBLESHOOTING Print quality is not satisfactory The printed image is coarse ■ Has the printer driver been specified to suit both paper and the print job? You can select "Draft", "Normal" or "Photo" for the print quality in the "Advanced" tab of the printer driver setup screen.
Page 300: If A Notice Page Is Printed
The percentage of IMC memory allocated to the printer function can be adjusted using a key operator program. See "MEMORY FOR PRINTER" in the key operator's guide. The memory can be extended by adding commercially available memory modules. For details, contact your SHARP dealer. Disabling notice page printing Notice page printing can be disabled using a key operator program (see "PROHIBIT NOTICE PAGE PRINTING"...
Page 301: Uninstalling The Printer Driver
"Settings", and then click "Control Panel". Click "Add or Remove Programs". On Windows 98/Me/NT 4.0/2000, double-click the "Add/Remove Programs" icon. Delete the "SHARP M256/M257/M316/M317/5625/5631 Printer Driver" from the list of applications. For more information, refer to your operating manual or to the help files for your operating system.
Page 302: Specifications
See "MEMORY FOR PRINTER" in the key operator's guide. As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product Note improvement without prior notice.

This manual is also suitable for:

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Sharp AR-M257 Key Operator's Manual

Table of Contents

Table of Contents

Table of Contents

7 Web Page in the Machine

(Part 1)

4 Printing from Macintosh

8 Specifications

3 Troubleshooting

1 Print

2 Printer Sharing

5 Operation at the Machine

Quick Links

Chapters

Troubleshooting

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