Kodak Scan Station 700 Administrator's Manual
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Kodak Scan Station 700 Administrator's Manual

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  • Page 2 3rd Party Licenses This software is based in part on the work of the Independent JPEG Group Copyright (C)2009-2013 D. R. Commander. All Rights Reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

  • Page 3: Table Of Contents

    Chapter 3 Installation and Getting Started ................15 Setup overview .........................15 Power saver mode and activating the Scan Station ..............15 Installing the Kodak Scan Station 700 Series - Scanner Administration application ........16 The main screen ........................17 Menus ............................19 File menu ..........................19 Edit menu ..........................20...
  • Page 4 Creating an index template ......................60 Setup Index Templates screen ....................62 Index Template Settings screen ....................63 Index Template Settings (name) screen ...................66 Index Field Editor screen ......................67 Barcode Field Properties screen ....................68 OCR Field Properties screen ....................71 Use cases ..........................72 Chapter 7 Create Destinations ....................75 Accessing the Destinations screen ..................75 Destination layout and terminology ..................76 Setting up a email destination ....................77...
  • Page 5 Method 4 ...........................123 Method 5 ...........................124 Scan Station Security ......................125 Password protecting the Scan Station ................126 Retrieving and clearing files ....................127 Retrieving the Scan Station log file ...................127 Clearing a log file .......................129 Retrieving the Scan Station transaction log file ..............130 Clearing a transaction log file ....................131 Saving all log files ......................131 Scan Station details ......................132...
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  • Page 7: Safety

    • Guidelines are available for the disposal of consumable items that are replaced during maintenance or service; follow local regulations or contact Kodak locally for more information. • The Kodak Scan Station 700 Series is Energy Star compliant and shipped from the factory with the default time set to 15 minutes.
  • Page 8 Taiwan: Scan Station 730EX / Scan Station 710 / Equipment name Type designation (Type) Scan Station 700 / Scan Station 720EX Restricted substances and their chemical symbols Unit Lead Mercury Cadmium Hexavalent Polybrominated Polybrominated (Pb) (Hg) (Cd) chromium biphenyls diphenyl ethers...

  • Page 9: Acoustic Emission

    Acoustic emission Maschinenlärminformationsverordnung – 3, GSGV Der arbeitsplatzbezogene Emissionswert beträgt <70 db(A). [Machine Noise Information Ordinance — 3, GSGV The operator-position noise emission value is <70 dB(A).] phase est de 230 V. EMC statements United States: This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC rules.
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  • Page 11: Chapter 1 Overview

    This Administrator’s Guide provides the information you need to setup and administer the Kodak Scan Station 710 and Kodak Scan Station 730EX. These models will be referred to as Kodak Scan Station 700 Series. Any differences between these models will be noted.

  • Page 12: Setting Up The Scan Station

    5. Proceed to Chapter 2, Pre-installation Checklist to review and gather the necessary configuration information before installing the Kodak Scan Station 700 Series - Scanner Administration application and creating configurations. 6. After reviewing the Pre-installation Checklist, you can setup your configurations.

  • Page 13: Setting Up Configurations

    Setting up You must configure the Scan Station using the Kodak Scan Station 700 Series - Scanner Administration application before you can use it. The configurations application allows you to configure and manage your Scan Stations. A Scan Station configuration consists of setting the following groups of options: Device Settings, Scan Settings, Index Templates, Destinations, Groups, and Jobs.
  • Page 14 • Jobs — jobs are a combination of Scan Settings, Index Templates, Destinations and Groups. A job is represented on the Scan Station user interface as a single button, such as Invoices. A job allows one touch scanning since a job will define how a document should be scanned and formatted (Scan Settings), where the document should be stored or sent (Destinations), and the users or groups of users that are allowed to use a particular job (Groups).

  • Page 15: Scan Station Components

    Scan Station components Front view Input tray extender — pull this extender out to accommodate document sizes over 8 1/2 x 11 inches (A4). Input tray — holds up to 75 sheets of 80 g/m (20 lb.) paper. Side guides — slide the guides back and forth to accommodate the width of the documents you want to scan.

  • Page 16: Inside View

    Inside view Separation module release lever/separation module — push the release lever down to remove the separation module for cleaning or replacement. The separation module provides smooth document feeding and separation of various sizes, thicknesses and textures of documents. Gap release lever — allows you to manually adjust the space between the feed module and separation module for documents that require special handling.

  • Page 17: Rear View

    Rear view Modem port — the RJ-11 port connects the fax modem to a phone line. This port is present only for the Scan Station 730EX, and only for serial numbers earlier than 52190000. Security lock port — connects a security lock to the Scan Station. You can purchase a standard security lock at an office supply store.
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  • Page 19: Chapter 2 Pre-Installation Checklist

    Chapter 2 Pre-installation Checklist Network Because the Scan Station is a network device, a basic knowledge of networking principles and terminology is helpful. You should be familiar configuration details with the concept of creating user accounts (on domains), sharing folders, setting access privileges, the Universal Naming Convention (UNC), using IP addresses, fully qualified domain names (FQDNs) and creating user groups.

  • Page 20: Pre-Installation Checklist

    \\192.168.2.10\scanfolder. Pre-installation It is recommended that you review this checklist before configuring the Kodak Scan Station 710/730EX. This information is needed to create checklist the initial configuration file to complete the installation. Locate any information you are unsure of before creating the configuration file. See your system or network administrator if you have questions about this information.
  • Page 21 Device Settings/Email (SMTP) Server The following settings are found using the Configuration tab and by selecting Edit>Device Settings. Parameter Name Your Setting Chapter Reference Email Server Address Username, Password, Domain Port See “Configuring email settings” on page 32. Authentication Scheme Maximum Attachment Size Security Type Device Settings/Active Directory Server...
  • Page 22 Printer Destination The following settings are found using the Configuration tab and by selecting Edit>Destinations. Parameter Name Your Setting Chapter Reference Complete directory path (the directory path to the printer server queue) Username, Password, Domain Address (for direct connection Chapter 7, “Setting up a printer destination”.
  • Page 23 SFTP Destination The following settings are found using the Configuration tab and by selecting Edit>Destinations. Parameter Name Your Setting Chapter Reference Server name and directory path Username, Password Protocol (SFTP) Port number Private Key File, Password Chapter 7, “Setting up a FTP site”. Proxy •...
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  • Page 25: Chapter 3 Installation And Getting Started

    Scan Station to start up and display the application. • Install the Kodak Scan Station 700 Series - Scanner Administration application on a separate PC. See “Installing the Kodak Scan Station 700 Series - Scanner Administration application” on page 16 for procedures.

  • Page 26: Installing The Kodak Scan Station 700 Series - Scanner Administration Application

    Kodak Scan Station 700 Series- Scanner Administration application. 2. Click Next when the Kodak Scan Station 700 Series splash screen is displayed. 3. Click Next when the Welcome screen is displayed. 4. Click I Agree after you have read and agreed with the terms of the Software License Agreement, then click Next.

  • Page 27: The Main Screen

    See “Chapter 10 Monitor and Manage Your Scan Stations” on page 109for more information. NOTE: In addition to the Scan Station 710/730EX, the Kodak Scan Station 500/520EX/700/720EX can be managed from the Scanner tab and the Scanner menu.
  • Page 28 Index Templates, Destinations, Groups, and Job settings. Configurations are stored on your PC in a configuration database and maintained by the Kodak Scan Station 700 Series - Scanner Administration application. Detailed procedures for configuring these settings are described in Chapters 4-9.

  • Page 29: Menus

    Save — saves the selected configuration to the configuration database located on the PC running the Kodak Scan Station 700 Series - Scanner Administration application. This option is only available for configurations that have changed (marked with an asterisk).

  • Page 30: Edit Menu

    Edit menu Following is a description of the menu options on the Edit menu. Device Settings — allows you to configure the parameters that the Scan Station needs to send emails, communicate with an Active Directory Server for security purposes, set Scan Station defaults and configure fax settings.
  • Page 31 Scan Station. This password is used by the Kodak Scan Station 700 Series - Scanner Administration to communicate with the Scan Station. An organization can have more than one instance of the Scanner Administration software running at one time.
  • Page 32 HTTPS — turning HTTPS on will encrypt data as it is communicated between the Kodak Scan Station 700 Series - Scanner Administration application and the Scan Station. Device — provides the following options. Procedures on how to use these functions are described in Chapter 10, Monitoring and Managing Your Scan Stations.

  • Page 33: Help Menu

    Contents — provides help topics for the Kodak Scan Station 700 Series - Scanner Administration. Index — provides help topics for the Kodak Scan Station 700 Series - Scanner Administration. About — displays the About screen for the Kodak Scan Station 700 Series - Scanner Administration application, which provides information about the current version of the software.
  • Page 34 (e.g., software version, IP address, etc.). Allows you to send the selected configuration to the Scan Station. This option is grayed out if no Scan Stations are accessible by the Kodak Scan Station 700 Series - Scanner Administration application. A-61796 January 2017...

  • Page 35: Chapter 4 Configure Device Settings

    Chapter 4 Configure Device Settings Device Settings The Device Settings option allows you to configure the Scan Station for sending emails, sending and receiving faxes, communicating with the Active Directory Server for authentication purposes, creating index templates and setting up Scan Station defaults. To set up a configuration: 1.
  • Page 36 Check all options that you want to configure and click Next. The software will step you through each option. • Device Options — allows you to set the following options: - Language - Local Access Password - Network Destination Credentials - Network Information - Automatic Configuration Schedule - Volume...

  • Page 37: Configuring Your Device Options

    Configuring your device This screen allows you to setup the following device options: options Language — click the down arrow to select the language that will be used on the Scan Station display. Local Access Password — allows you to set a password that controls administrator access to the Scan Station.
  • Page 38 Network Destination Credentials — when selected, define the Username, Password and Domain required to access network resources. NOTE: This is only used for network folders when Force User Login (on the Active Directory Server screen) is not enabled. 1. Enter the network user name assigned to the Scan Station. For more information see “Network configuration details”...
  • Page 39 Configuration Options — provides the following options • Allow File Naming — if enabled, allows a user to configure file name options on both the Scan Station and the Kodak Scan Station 700 Series - Scanner Administration. • Allow Saving to USB drive — allows you to enable scanning to a USB drive.
  • Page 40 (e.g., time, date, etc.) when the Scan Station is restarted. NOTE: The Setup Wizard is run from the Scan Station (not the Kodak Scan Station 700 Series - Scanner Administration application). • Enable output metadata — with each document scanned, a .xml file will be created and sent to the destination along with the scan file.
  • Page 41 Date — allows you to set the date format on the Scan Station. 1. From the Date Separator drop-down list, select a symbol to use as a separator in the date format. 2. Select how you want the date displayed on the Scan Station touchscreen by selecting a format (year, month, day) from the Date Format drop-down list.

  • Page 42: Configuring Email Settings

    Configuring email For the Scan Station to send documents to email recipients, you must settings define how the Scan Station will access your email server. 1. Check Email Server and click Next. 2. Enter an IP address or a fully qualified domain name of your SMTP server in the Email Server Address field.
  • Page 43 7. Enter the email address where you want a notification to be sent that an email could not be delivered by the Scan Station in the Return Email Address field. This email address will also be put in the From field on the email. 8.
  • Page 44 NOTES: • Email destination notifications are sent only when Background Processing is enabled. • If Success and Failure are both unchecked, an email notification will not be sent. • If Success is checked and you are outputting to several destinations, you will only receive a success notification if all the destinations were successful.

  • Page 45: Configuring Active Directory Server Settings

    Configuring Active If you selected to configure the Active Directory Server, proceed with Directory Server settings the following steps. If not, go to the section that describes the next device you want to configure. The Active Directory Server allows you to setup a central location for network administration and security.
  • Page 46 6. Enter the Active Directory Server Fax Field Tag for the tag to use when searching the Active Directory Server for fax numbers. For more information, contact your network administrator for the exact string to use (e.g., facsimiletelephonenumber). 7. Select the maximum number of records to display when performing a search from the Search Results To Return field.

  • Page 47: Configuring Fax Settings

    Configuring Fax settings Email to fax is available for all Scan Station 700 series scanners. If you have a Scan Station 730EX with a modem , fax settings can be configured to allow the Scan Station to send and receive faxes.
  • Page 48 2. If your Scan Station does not have a modem, click Next. The following screen will be displayed. Click No — you will not be receiving faxes if your scanner has no modem. 3. Click Finish. NOTE: If your Scan Station does not have a modem, you should ignore the remainder of this chapter.
  • Page 49 2. If your phone system requires a number to get an outside line, enter the prefix that the user needs to enter, to access an outside line (e.g., 9 is frequently used and a comma “,” may be used to insert a pause) in the Outside Line Prefix field.
  • Page 50 8. Check Allow Custom Fax Numbers if you want the user to be able to enter a fax number on the Scan Station. 9. Select the Maximum Port Speed supported by your fax connection. 10. Check Wait for Dial tone before dialing if required. 11.
  • Page 51 Receiving faxes at the Scan 1. If you want your Scan Station 730EX to receive faxes , click Yes in Station 730EX the screen above, and then select Next. You will be able to enter settings for incoming faxes. 2. Enter the required information in the Incoming Fax Configuration fields.
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  • Page 53: Chapter 5 Define Scan Settings

    Chapter 5 Define Scan Settings Scan Settings provide basic image processing settings, such as, color/ grayscale/black and white, output file format, compression, and some advanced options like Hole Fill, Streak Filter, etc. To define scan 1. Select Edit>Scan Settings. settings The Setup Scan Settings screen will be displayed.
  • Page 54 2. Click the Add icon. The following screen will be displayed. 3. Make selections from any of the categories (e.g., Black and White Settings, Advanced Settings, etc.). NOTE: For a detailed description about the options, see the sections that follow. 4.

  • Page 55: Scan Settings

    Scan Settings Scan Settings Scan As — select how you want documents to be scanned. Selections are: Color, Grayscale, Black and White. File Type — select one of the following options: • JPEG: this option is only available for Color or Grayscale. If your Scan As selection is Black and White and JPEG is selected, your Scan As selection will automatically change to Color.

  • Page 56: Black And White Settings

    Input Type — select one of the following options: • Two Sided: the Scan Station will scan the front and back in a single pass. • One-Sided - Face Down: if you select this option, the documents must be put in the input tray face down (the side you want to scan facing the input tray).

  • Page 57: Color Settings

    Conversion Quality —allows you to select Best (iThresholding) or Normal (ATP). • Best (iThresholding) — the Scan Station dynamically evaluates each document to determine the optimal threshold value to produce the highest quality image. This allows scanning of mixed document sets with varying quality (such as faint text, shaded backgrounds, or color backgrounds) to be scanned using a single setting thus reducing the need for document sorting.
  • Page 58 Compression — select JPEG, None or LZW. JPEG creates multiple files, one for the front and back of a page. If JPEG is selected, you can select a Quality option of: Draft, Good, Better, Best or Superior. NOTE: LZW is only available if TIFF: Single Page or TIFF Multi Page is selected for the File Type.
  • Page 59 Color Balance — select one of the following options: • None • Automatic: adjusts the white background of each document to pure white. This option compensates for the variations that occur between different weights and brands of paper. This is not recommended for use with photographs.

  • Page 60: Advanced Settings

    Advanced Settings Hole Fill: allows you to fill in the holes that are around the edges of your document. The types of holes that are filled include: round, rectangular, and irregularly shaped (e.g., double-punched or those having a slight tear that could have occurred when the document was removed from a binder).
  • Page 61 Color Dropout — used to eliminate a form's background so that only the entered data is included in the electronic image (e.g., remove the form’s lines and boxes). For black and white images, these settings affect the grayscale version of the document which the Scan Station analyzes to produce that electronic image.
  • Page 62 Auto Color Detection — the scanner can detect color pages and automatically save a color (or grayscale) image instead of black and white, for just the color pages. • Low: image/page requires only a small amount of color to be saved as color/grayscale, e.g.
  • Page 63 Multifeed Ultrasonic Detection — multifeed detection aids in document processing by detecting documents that may go through the feeder overlapped. Multifeeds can happen due to stapled documents, adhesives on documents, or electrostatically charged documents. Check this option if you want to enable a Multifeed Response when a multifeed is detected.
  • Page 64 Barcode Type — select a barcode type. Barcodes are read anywhere on the front and back of a document. The read order is left to right, top to bottom in both horizontal and vertical orientations. A maximum of 10 barcodes are read on each side of a document.

  • Page 65: Pdf Settings

    PDF Settings Quality — allows you to select a Good, Better or Best quality option. When saving a file as PDF, predefined resolution settings will be used when selecting Good (150 dpi), Better (200 dpi), and Best (300 dpi). The Scan Station dpi settings will not be used when scanning in PDF mode.

  • Page 66: Filename Settings

    Filename Settings File Name Settings allow you to define values that determine the locations (directories or subdirectories) and file name used when creating scanned documents. You might want to: • Define a folder name where scanned documents will be placed when scanning to a network folder, FTP location or USB drive destination.
  • Page 67 • User Input — causes the Scan Station to prompt for file name input when a user scans with this job; the value entered by the user becomes part of the file name. • Directory Separator — allows you to use a separator in the file name or as part of the file path.
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  • Page 69: Chapter 6 Index Templates

    Chapter 6 Index Templates This chapter provides procedures for using the Index Template to define barcode and OCR regions and then use them to create a path and file name. An index template is used to define index fields on a document to be scanned.

  • Page 70: Creating An Index Template

    Creating an index The steps below describe how to set up an index template. See the sections that follow for field and icon descriptions on each of the Index template Template screens. There are two Index Template Settings screens: one screen is where you add, edit and delete index templates;...
  • Page 71 8. Define the barcode or OCR region on the Barcode Field Properties screen or the OCR Field Properties screen and click Done. The Index Field Editor screen will be redisplayed with the index(es) and index field properties you set up. Click OK. The Index Template Settings screen will be displayed.

  • Page 72: Setup Index Templates Screen

    Index Template list — displays the index templates that have been created. Cancel — closes the Setup Index Templates screen and returns you to the Kodak Scan Station 700 Series - Scanner Administration main screen. Previous, Next, Finish — not available on this screen.

  • Page 73: Index Template Settings Screen

    Index Template The Index Template Settings screen allows you to create and maintain index fields. Settings screen Index Settings Icon Description Index Field Editor icon displays the Index Field Editor screen where you can create a barcode or OCR index field(s) for your index template.
  • Page 74 File Name Settings Icon Description Allows you to add the file name value that is currently displayed or selected in the File Name Settings drop-down list to your file name path. Any indexes that you have defined will also be displayed in the list.
  • Page 75 • Text — allows you to enter any text that will be used in the file name or as part of the file path. This is limited to the maximum characters allowed by the target operating system. • User Input — causes the Scan Station to prompt for file name input when a user scans with this job;...

  • Page 76: Index Template Settings (Name) Screen

    Index Template The Index Template Settings (name) screen will be redisplayed after you configure your index template values where you will enter an Index Settings (name) Template name. screen Cancel and Finish — returns to the Index Setup Template screen. Previous —...

  • Page 77: Index Field Editor Screen

    Index Field Editor Use this screen to create barcode and/or OCR index fields. screen Icons Open Image: displays the Select Image dialog box where you can select a JPEG or TIFF image to apply an OCR and/ or barcode region to. View icons: select the Zoom In, Zoom Out or Actual 1:1 icon to view the image at the desired viewing size.

  • Page 78: Barcode Field Properties Screen

    Barcode Field The Barcode Field Properties screen allows you to set up a barcode index field and this screen can be accessed by releasing the mouse Properties screen button after drawing the region around the desire barcode field or by selecting the Edit icon on the Index Field Editor screen.
  • Page 79 If checksum verification fails during scanning, a barcode value is not generated. Some barcode types, such as Code 128, have mandatory checksum characters. The code is always present and must be correct for the value to be read. Other codes have optional checksum characters which then add an additional character when present.
  • Page 80 • Separation — allows you to use a barcode as an indicator to create a new document. This document is referred to as a “separator document”. Separation can only be selected for one index. - None - Create a new document — the separator document and all following documents are separated into a new document.

  • Page 81: Ocr Field Properties Screen

    OCR Field Properties The OCR Field Properties screen allows you to set up an OCR index field. This screen can be accessed by releasing the mouse button after screen drawing the region around the desire OCR field or by selecting the Edit icon on the Index Field Editor screen.

  • Page 82: Use Cases

    Use cases Following are some use cases where barcode detection can be useful. There could be many variations on these cases but these should be helpful in understanding how Scan Station uses barcode detection. Car dealership A car dealership has 20 locations and a key part of its business depends on processing car loan applications.
  • Page 83 Shipping Company Problem A shipping company has hundreds of locations that accept packages for foreign shipment and needs to scan documents that accompany shipments for Customs. The scanned documents are sent to a central location which prepares bills of lading so when packages arrive, they can go directly on planes that will travel to foreign locations.
  • Page 84 Hotel Management Company Problem A company owns over 100 hotels in 70 countries around the world. The manager of each hotel can authorize discounts on the services they provide to their guests but must record the discount for operations, tax and governance reasons.

  • Page 85: Chapter 7 Create Destinations

    Chapter 7 Create Destinations This chapter provides procedures for adding destinations (e.g., email, network folder, printer, FTP, etc.). Accessing the 1. Select Edit>Destinations. The Setup Destinations screen will be displayed. Destinations screen 2. Click the Add icon to display the Destinations screen. The Destinations screen allows you to create destinations for: Email, Network, Printer, FTP, Fax , Email to Fax, SharePoint and Kofax...

  • Page 86: Destination Layout And Terminology

    NOTE: You cannot define a Fax and Email to Fax destination in the same configuration. 3. Select the destination type you want to create. When you select a destination type, a recommended name for the destination will be displayed in the Destination Name field. You can change this name by entering a name that is meaningful to you.

  • Page 87: Setting Up A Email Destination

    Setting up a email 1. Select Edit>Destinations. The Setup Destinations screen will be displayed. destination 2. Click the Add icon to display the Destinations screen. 3. Select Email. 4. Click Next. 5. Enter a name in the Description field and an email address in the Enter a complete email address field where you want the scanned documents to be sent.
  • Page 88 6. Click Finish. The following screen will be displayed showing the email destinations and groups. 7. If you want to add more email destinations within the same email destination group, click the Add icon and repeat Steps 5 and 6. 8.

  • Page 89: Importing An Email Address Book

    Importing an email CSV files are data files that represent database information. Each row address book contains data values that are separated by a comma. Each comma found on a line of text represents a column of data from the original database.
  • Page 90 3. Many email client applications automatically export the column headings as the first row of data. If you do not want to import the column headings as the first row, check Skip first row of data. NOTE: Some email applications also export the data with additional quote characters surrounding the data.

  • Page 91: Setting Up A Network Destination

    Setting up a network 1. Select Edit>Destinations. The Setup Destinations screen will be displayed. destination 2. Click the Add icon to display the Destinations screen. 3. Select Network. 4. Click Next. 5. Enter a network destination name that is meaningful to you in the Description field.
  • Page 92 The following screen will be displayed showing the network destination and group. 7. If you want to add more network destinations within the same network destination group, click the Add icon and repeat Steps 5 and 6. 8. To add another network destination group, select the network destination type and then click the Add icon, otherwise, click Finish.

  • Page 93: Setting Up A Printer Destination

    Setting up a printer Before installing printers, be sure you have a Windows 7, 32-bit compatible driver for the Scan Station 700/720EX or a or Windows 8, destination 64-bit compatible driver for the Scan Station 710/730EX. The Scan Station can connect to printers in the following ways: •...
  • Page 94 5. Enter any text that describes the printer in the Description field. 6. Enter the fully qualified path to the print server and print queue (e.g., \\printservername\printqueue) in the Enter a complete directory path field. 7. If the network domain is configured to require authentication to connect to the printer, enter the Username, Password, and Domain names.

  • Page 95: Setting Up A Shared Workgroup Printer Destination

    Setting up a shared If you want to configure a printer that is shared by another computer on workgroup printer the network, follow the steps below. destination IMPORTANT: In order to complete this configuration you need to have knowledge on how your printers are set up in your organization.
  • Page 96 8. Click Finish.The following screen will be displayed showing the printer destination and group. 9. If you want to add more printer destinations within the same printer destination group, click the Add icon. 10. To add another printer destination group, select the printer destination type and then click the Add icon, otherwise click Finish.

  • Page 97: Setting Up A Printer Connected Directly To The Network

    Setting up a printer If you want to configure a printer that is connected directly to the connected directly to the network, follow the steps below. network 1. Select Edit>Destinations. The Setup Destinations screen will be displayed. 2. Click the Add icon to display the Destinations screen. 3.
  • Page 98 8. In the Printer Driver Settings section, enter the location of the printer driver setup information file in the Printer Driver Location field or use the Browse button. The printer driver can be located on any PC connected to the same network and its location must be accessible from the Scan Station(s).

  • Page 99: Setting Up A Ftp Site

    Setting up a FTP site 1. Select Edit>Destinations. The Setup Destinations screen will be displayed. 2. Click the Add icon to display the Destinations screen. 3. Select FTP. 4. Click Next. 5. Make an entry in the Description, Enter a server name and directory path, Username and Password fields.
  • Page 100 • If you select FTPS the following options are available: Select an Encryption option: Implicit or Explicit. When set to Explicit, the Scan Station and the server negotiate on whether or not to encrypt the data and what form of encryption should be used. Explicit FTPS is on Port 21. The Scan Station will accommodate this selection if the server is capable of receiving encrypted data.
  • Page 101 If you entered a Private Key file in the Private Key Password field and the file is password protected, you must enter a password. The password is used to decrypt the Private Key file. Click the Proxy down arrow to configure the proxy settings. SFTP supports two proxy types: HTTP and SOCKS.

  • Page 102: Setting Up A Fax Or Email To Fax Destination

    • A fax destination is available as an option only if you have a Scan Station 730EX with a modem. • Email to fax is available for any Scan Station 700 series scanner, if it has been set up (see “Email to fax” on page 37).

  • Page 103: Adding A Sharepoint Group

    Adding a SharePoint 1. Select Edit>Destinations. The Setup Destinations screen will be displayed. group 2. Click the Add icon to display the Destinations screen. 3. Select SharePoint. 4. Click Next. 5. Make an entry in the Description field that identifies the destination. 6.
  • Page 104 • The first part of the document path is the library; anything after that, is a subdirectory. The library contains index fields. • You must have a certificate before entering index fields (see Step 10). • If the index field has a down arrow to the right of the index value, click it to display the value options.

  • Page 105: Adding A Kofax Front Office Server Group

    Adding a Kofax Front 1. Select Edit>Destinations. The Setup Destinations screen will be displayed. Office Server group 2. Click the Add icon to display the Destinations screen. 3. Select Kofax Front Office Server. 4. Click Next. 5. Make an entry in the Description field that identifies the destination. 6.
  • Page 106 12. Click Index Fields. The Index Fields dialog box will be displayed. Index fields will vary based on each company’s implementation of the Kofax Front Office Server. 13. If the Kofax Front Office Server is secure, enter (or browse to) the name of the certificate file in the Certificate field.

  • Page 107: Chapter 8 Add And Manage Groups

    Chapter 8 Add and Manage Groups This chapter provides procedures for adding and maintaining groups. Groups are a collection of network users whose names can be extracted from the Active Directory Server. You can create a group from the contents of an existing Active Directory Server group and you can add individual users from the Active Directory Server to your group.
  • Page 108 2. Click the Add icon to display the Group screen. 3. Enter the desired group name. 4. If you want to limit the use of the Scan Station to only the users defined in a group, check the Restrict login to this group checkbox.

  • Page 109: Adding Active Directory Groups

    Adding Active Directory • If you do not want to add groups from your Active Directory Server, groups click No, then click Next and continue with the section entitled, “Adding individual users”. • If you select Yes, the search fields will be displayed allowing you to find a group name from your Active Directory Server (LDAP);...
  • Page 110 4. When finished, click Next. A-61796 January 2017...

  • Page 111: Adding Individual Users

    Adding individual users • If you do not want to add users from your Active Directory Server, click No, then click Next and continue with the section entitled, “Finishing your group configuration”. • If you select Yes, the search fields will be displayed allowing you to find a user name from your Active Directory Server (LDAP);...

  • Page 112: Finishing Your Group Configuration

    Finishing your group A listing of the groups and users will be displayed. configuration • Click Finish. A-61796 January 2017...

  • Page 113: Chapter 9 Create Jobs

    Chapter 9 Create Jobs Because jobs are a collection of scan settings, index templates, destinations and groups of users, it is recommended that you create jobs after you have defined all of these settings. 1. Select Edit>Jobs. The Setup Jobs screen will be displayed. A-61796 January 2017...
  • Page 114 2. Click the Add icon. The Job screen will be displayed. 3. Enter a job name. As you enter the job name, it will be displayed in the Job Button Preview box. This is how the name will appear on the Scan Station touchscreen.
  • Page 115 6. Click Next. The following screen will be displayed. 7. Select the Scan Settings you want to use for this job and click Next. The following screen will be displayed. NOTE: You can also create new scan settings from this screen by clicking the Add icon.
  • Page 116 • If you want to create another destination on-the-fly, click the Add icon. The Destinations screen will be displayed allowing you to add another destination. For procedures on adding destinations see “Chapter 7 Create Destinations” on page 75. 9. Check User home directory if you want to automatically create a destination to the logged in user’s home directory (as defined on the Active Directory Server Settings screen) when they log into the Scan Station.
  • Page 117 14. When finished, click Next. A summary of your job settings will be displayed. 15. Click Finish to return to the previous screen; then click Finish again to return to the Kodak Scan Station 700 Series - Scanner Administration main screen. A-61796 January 2017...
  • Page 118 Once a job has been defined and the configuration has been uploaded to a Scan Station, the Jobs-only screen will be displayed on the Scan Station touchscreen instead of the normal user interface. A-61796 January 2017...

  • Page 119: Chapter 10 Monitor And Manage Your Scan Stations

    Chapter 10 Monitor and Manage Your Scan Stations This chapter provides information for monitoring any Scan Stations that have been found on the network and configured. Scanners tab The Scanners tab contains the specific data to identify and connect to Scan Stations on a network.
  • Page 120 Refreshes the grid to display the current state of the Scan Station: • Idle • Scanning • Processing images • Sending email • Saving • Printing • Scan completed • Error • Cancelled • Preview • Sending Fax • Receiving Fax •...

  • Page 121: Grid View

    Grid view Following is a description of the grid view columns Scanner Name — displays the name assigned to the Scan Station. IP Address — displays the IP address that is associated with the Scan Station. DHCP — if the Scan Station is configured to retrieve the IP address using DHCP, this field will be checked.

  • Page 122: Network Configuration Options

    Network Before you can start adding or discovering Scan Stations you must know the IP address or the device name; preferably both. configuration options To get the name of your Scan Station: 1. Be sure the Scan Station is on and operational. 2.
  • Page 123 Comment field. For example, you can enter the name of the department where the Scan Station is located. 7. Click Add. The Scan Station name and information will be displayed on the Kodak Scan Station 700 Series - Scanner Administration main screen. NOTES: •...

  • Page 124: Discovering Devices

    Discovering devices The Discover Devices option allows you to scan a range of IP addresses to find and automatically register any Scan Station that has an IP address that falls within the defined range of addresses. NOTE: The Discover Devices option only works on Scan Stations that have not had their remote access password set.

  • Page 125: Modifying A Scan Station

    Modifying a Scan 1. Select Scanner>Modify Scanner. The Modify Scanner dialog box will be displayed. Station 2. Make any required changes. NOTE: If you select Static IP Address, the Static IP Address dialog box will be displayed allowing you to change IP address settings.

  • Page 126: Deleting A Scan Station

    2. Click Yes. Changing a remote 1. Select Scanner>Remote Access Password. This password is used by the Kodak Scan Station 700 Series - Scanner access password Administration to communicate with the Scan Station. The Remote Access Password dialog box will be displayed.

  • Page 127: Configurations/Configuration Files

    Scan Settings, Destinations, Groups and Jobs. Configurations are configuration files stored in two places: on the PC running the Kodak Scan Station 700 Series - Scanner Administration application and on the Scan Station(s) where the configuration file is uploaded. For more information on the difference between configurations and configuration files, see “Chapter...

  • Page 128: Method 1

    Method 1 The configuration file and optional update package is uploaded using the Kodak Scan Station 700 Series - Scanner Administration application. The Scan Station will recognize the new configuration file or update package and perform an update automatically. Uploading configuration files 1.
  • Page 129 Uploading firmware 1. Select the Scan Station(s) where you want to send new firmware. NOTE: To select more than one Scan Station, use the Ctrl or Shift key and click the mouse button. The selected Scan Stations will be highlighted. 2.

  • Page 130: Method 2

    Method 2 The Scan Station can be configured to monitor a network folder where configurations and firmware updates are installed. NOTE: If you have a Scan Station 710, it is suggested that you do not use this method because it will go into Low Power mode.
  • Page 131 KSSUpdate.exe file is more current, the configuration settings and/or new firmware update in the file are applied to the Scan Station. NOTES: • You can obtain update packages from the Kodak Alaris website or from your Service Representative. Update packages will always be a KSSUpdate.exe file.

  • Page 132: Method 3

    Method 3 This method requires a configuration file to be copied to a USB drive. When the USB drive is inserted into the Scan Station and recognized, you will be prompted to update the Scan Station configuration. NOTE: If a local access password is set, you will be prompted to enter the local access password.

  • Page 133: Method 4

    3. Select File>Export to write the configuration file to a USB drive. The Save As screen will be displayed. 4. Save the file on the USB drive with the name KSS.xml and click Save. For more information see the Kodak Alaris publication entitled, “Configuring User Settings”. A-61796 January 2017...

  • Page 134: Method 5

    Method 5 This method requires an update package and a configuration file to be copied to a USB drive. When the USB drive is inserted into the Scan Station and recognized, if the update package is a different version than the currently installed version, you will be prompted to update the Scan Station firmware.

  • Page 135: Scan Station Security

    • The underlying operating system is not available to the administrator or user. Updates to the operating system and/or the Scan Station firmware will be made available on the Kodak Alaris website http://www.kodakalaris.com/go/IMsupport) as needed. • To help secure your Scan Station set the Remote Access Password.

  • Page 136: Password Protecting The Scan Station

    Password protecting the You can require a user to log into the Scan Station before scanning. If Scan Station you want to assign a local access password, see “Configuring your device options” on page 27. This security feature is intended for use in companies or departments that have sensitive material that they want to prevent being scanned and control distribution.

  • Page 137: Retrieving And Clearing Files

    Station log file contains information about the Scan Station (e.g., document jams, etc.). Two methods are available for saving log files: • Method 1. Using the Kodak Scan Station 700 Series - Scanner Administration application. • Method 2. Using a USB drive.
  • Page 138 2. Select Scanner>Device>Retrieve Logs. The log file for the selected Scan Station will be displayed. 3. Click Save. The Save As dialog box will be displayed. 4. Enter a file name for the log file and click Save. A-61796 January 2017...

  • Page 139: Clearing A Log File

    Method 2 1. Create a configuration file (kss.xml) on a new USB drive. 2. Insert the USB drive into the Scan Station’s USB port to put the Scan Station into local administrative mode. The following message will be displayed. 3. Select No. The Scan Station will display the Settings icons. 4.

  • Page 140: Retrieving The Scan Station Transaction Log File

    Scan Station transactions (i.e., destinations, time of transaction, recipient, sender, status of the transaction, number of pages scanned). Two methods are available for saving log files: • Method 1. Using the Kodak Scan Station 700 Series - Scanner Administration application. • Method 2. Using a USB drive.

  • Page 141: Clearing A Transaction Log File

    Method 2 1. Create a configuration file (kss.xml) on a new USB drive. 2. Insert the USB drive into the Scan Station’s USB port to put the Scan Station into local administrative mode. The following message will be displayed. 3. Select No. The Scan Station will display the Settings icons. 4.

  • Page 142: Scan Station Details

    Scan Station details To view the details of a selected Scan Station: • Select Scanner>Device>Details. The Details dialog box will be displayed with detailed information about the selected Scan Station (e.g., software version, IP address, etc.). Updating the Time/Date If your network has access to an NTP server, you can configure all of remotely your Scan Stations to synch their internal clock with the NTP server by using the Update Time/Date option.

  • Page 143: Turning Off One Or More Scan Stations

    Power button. If there are jobs in the background processing queue when you restart or turn off the Scan Station using the Kodak Scan Station 700 Series - Scanner Administration application (Scanner>Power Options), a list of options will be displayed.

  • Page 144: Moving One Or More Scan Stations

    Moving one or more If you need to move a Scan Station(s) from one network to another. Scan Stations 1. Power off the Scan Station. 2. Unplug the power cord and network cable. 3. Move the Scan Station(s) to the desired location. 4.

  • Page 145: Chapter 11 Maintenance

    Chapter 11 Maintenance Opening the Scan 1. Before opening the Scan Station cover, be sure the output tray cover is lowered. Station cover 2. Press and hold the Scan Station cover release lever and pull the Scan Station cover open. 3.

  • Page 146: Cleaning Procedures

    Scan Station. IMPORTANT: Use only non-flammable cleaners such as those provided through Kodak Parts Services. Do not use household cleaners. Allow surfaces to cool to ambient temperature before use. Do not use cleaners on hot surfaces.

  • Page 147: Cleaning The Separation Module

    Cleaning the separation The separation module should be removed from the Scan Station for module best cleaning results. 1. Push the separation module up to snap out and lift it out of position. 2. Manually rotate and wipe the separation module tires with a roller cleaning pad.

  • Page 148: Cleaning The Feed Module

    4. Insert the separation module by aligning the tabs with the slots and snapping it into position. Cleaning the feed NOTE: The paper present sensor is located to the left of the feed module module. Be careful not to damage the paper present sensor when removing or cleaning around the feed module.

  • Page 149: Vacuuming The Scan Station

    3. Manually rotate and wipe the feed module tires with a roller cleaning pad. 4. Inspect the feed module. If the feed module tires show signs of wear or damage, replace the tires or the feed module. See “Replacement procedures” on page 141 for more information.

  • Page 150: Cleaning The Imaging Area

    Cleaning the imaging 1. Wipe the upper and lower imaging area using a Staticide wipe. Be area careful not to scratch the imaging area when cleaning. IMPORTANT: Staticide wipes contain isopropanol which can cause eye irritation and dry skin. Wash your hands with soap and water after performing maintenance procedures.

  • Page 151: Replacement Procedures

    Replacement Kodak Scan Stations use replaceable tires that can feed a wide range of document types, sizes and thicknesses. Tire life and performance procedures will vary based on the customer’s document set, the frequency of cleaning the paper path and tires, and following the recommended schedule for changing tires.
  • Page 152 2. Holding onto the separation module, rotate the release lever back so you can access the separation roller. CAUTION: Use caution as the release lever is spring-loaded and will snap back if you do not hold it in place. 3. Remove the separation roller from the separation module housing. 4.

  • Page 153: Replacing The Pre-Separation Pad

    Replacing the pre- 1. Remove the separation module from the Scan Station by following separation pad the steps previously described in “Replacing the separation module and tires”. 2. Hold the separation module in both hands and locate the two tabs which protrude slightly from the back of the separation module.

  • Page 154: Replacing The Feed Module And Tires

    Replacing the feed NOTE: The paper present sensor is located to the left of the feed module and tires module. Be careful not to damage the paper present sensor when removing or cleaning around the feed module. 1. Pull against the raised edge of the feed module cover and lift it up and out of position.
  • Page 155 5. Install each new tire by gently pulling it over the core. IMPORTANT:Do not overstretch the tire; it may tear. 6. Replace the core assembly in the feed module. You may need to slide the shaft to the right or left so the core fits properly within the feed module housing.

  • Page 156: Adjusting The Pre-Separation Roller Tension

    Adjusting the pre- If you are experiencing multi-feeds or document jams, it may be necessary to adjust the pre-separation roller tension. separation roller tension 1. Remove the separation module by following the steps described previously in “Replacing the separation module and tires”. 2.

  • Page 157: Supplies And Consumables

    Kodak Feed Rollers (quantity: 12) 148 4864 Kodak Separation Module 173 6115 Kodak Feed Module 826 9607 Kodak Roller Cleaning Pads (quantity: 24) 100 2716 Kodak Digital Science Transport Cleaning Sheets 169 0783 (quantity: 50) Staticide Wipes (quantity: 6 boxes of 24) 896 5519 NOTE: Items and catalog numbers are subject to change.
  • Page 158 A-61796 January 2017...

  • Page 159: Chapter 12 Troubleshooting

    Chapter 12 Troubleshooting Problem solving Occasionally you may encounter a situation with your Scan Station where it may not function properly. Use the chart below as a guide to check possible solutions to help you resolve the situation before calling Technical Support.
  • Page 160 Clean the Scan Station. Refer to “Cleaning procedures” on page 136. Network Authentication Issues Possible Solution The Scan Station 700 Series - Scanner Wake On LAN (WOL) is designed to work using a broadcast address, Administration application cannot thus it is more likely to work reliably when a Scan Station and the communicate with the Scan Station Scanner Administration application are on the same subnet.
  • Page 161 • ask the administrator of the mail server for this information. Verifying an SMTP server address In the Kodak Scan Station 700 Series - Scanner Administration application, use Test Connection. Send mail to the SMTP server using a mail client application from a PC attached to the same network as the Scan Station.
  • Page 162 (see above). 3. Copy the Domain name. To set the domain name on your Scan Station: 4. From the Kodak Scan Station 700 Series - Scanner Administration application, select the Configuration tab. 5. Select Edit>Device Settings. 6. Select Device Options and click Next.
  • Page 163 You specified a certificate that is on a drive that is no longer accessible. There was an error reading the Go back to the Kodak Scan Station 700 Series - Scanner Administration, selected certificate. Please select a different certificate or see your...

  • Page 164: Indicator Lights

    The analog.log and kss700.xml.log files will be saved to the USB drive. You can also use the Kodak Scan Station 700 Series - Scanner Administration application to save log files. 1. Launch the Kodak Scan Station 700 Series - Scanner Administration application.

  • Page 165: Chapter 13 Glossary

    Chapter 13 Glossary Authentication credentials — username, password and optional domain name that grants the Scan Station access to network resources. Automatic configuration schedule — the ability to schedule firmware and configuration updates for Scan Stations from a remote location on the network.
  • Page 166 This is the name of the button that is displayed on the Scan Station touchscreen. Kodak Scan Station 700 Series - Scanner Administration application — this is the software that is used to setup, configure and manage Scan Station devices over a network.
  • Page 167 Remote access password — this password controls access to the Scan Station from the Kodak Scan Station 700 Series - Scanner Administration application. See “Scanner menu” on page 20 (remote access password discussion) for more information.
  • Page 168 A-61796 January 2017...

  • Page 169: Appendix A Specifications

    Appendix A Specifications This appendix provides Scan Station specifications and system requirements. Connectivity 10/100/1000 Mb/sec Ethernet LAN, RJ-45 Scan Station 730EX only: Internal 56 K fax modem, RJ-11. Available on only units with serial number earlier than 52190000. Output methods Scan to network share, scan to print, scan to email, scan to fax, scan to portable USB flash drive, scan to FTP (anonymous, authenticated, with proxy support), SharePoint and Kofax Front Office Server group...

  • Page 170: System Requirements

    10 to 85% relative humidity Environmental Factors Energy Star qualified scanners System requirements The Kodak Scan Station 700 Series - Scanner Administration application which is installed on a PC, requires one of the following operating systems: • Windows 7 • Windows 8 •...

  • Page 171: Appendix B Supported Network Protocols

    FTP site. This information should be available from your network administrator. While the Scan Station 700 Series can be used in heterogeneous networks with SMTP and FTP, printing to network printers and scanning to network shared folders requires Microsoft printer drivers and SMB (Server Message Block) drive access respectively.
  • Page 172 A-61796 January 2017...

  • Page 173: Appendix C Warranty - Us And Canada Only

    Kodak Alaris or through Kodak Alaris’ authorized distribution channels: Kodak Alaris Inc. warrants that a Kodak Scanner, from the time of sale through the Limited Warranty period applicable to the Product, will be free of defects in materials or workmanship and will conform to the performance specifications applicable for the particular Kodak Scanner.
  • Page 174 Warranty Service descriptions Kodak Alaris offers a range of service programs to support its Limited Warranty and to assist with the use and care of the Kodak Scanner (“Service Methods”). A Kodak Scanner represents an important investment. Kodak Scanners provide the productivity needed to stay competitive.
  • Page 175 Scanners must obtain a Return Material Authorization number (“RMA”) by calling (800) 822-1414, and within ten (10) business days from the date of issuance of the RMA must return the Kodak Scanner to the address designated in the RMA at the end user’s own expense and risk.
  • Page 176 Website: www.kodakalaris.com/go/IM For U.S. Service, Repair and Technical Assistance by Telephone: Telephone technical support is available Monday-Friday between the hours of 5 a.m. to 5 p.m. excluding Kodak Alaris holidays. Phone: (800) 822-1414 For Technical Documentation and FAQ’s available 24 hours a day: Website: www.kodakalaris.com/go/IM...

This manual is also suitable for:

Scan station 710Scan station 720exScan station 730ex

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