Xerox WorkCentre 4118 Quick Use Manual
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Xerox WorkCentre 4118 Quick Use Manual

Xerox WorkCentre 4118 Quick Use Manual

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Cover.fm Page 1 Thursday, March 2, 2006 9:41 AM
WorkCentre 4118
32N00466
Quick Use Guide.............................................................. 1
Guía rápida de uso ........................................................ 37
Guide d'initiation rapide ................................................. 73
Guia de Uso Rápido..................................................... 109

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Summary of Contents for Xerox WorkCentre 4118

  • Page 1 Cover.fm Page 1 Thursday, March 2, 2006 9:41 AM WorkCentre 4118 32N00466 Quick Use Guide.............. 1 Guía rápida de uso ............37 Guide d’initiation rapide ..........73 Guia de Uso Rápido............. 109...
  • Page 2 Cover.fm Page 2 Thursday, March 2, 2006 9:41 AM...

  • Page 3: Xerox Workcentre

    Page 1 Thursday, March 2, 2006 9:38 AM Xerox WorkCentre 4118 Quick Use Guide 32N00466 Document Input Tray Document Feeder Document Document Guides Paper Guides Output Tray Control Panel Bypass Tray Side Cover Scanner Module Paper Release lever Tray 1...
  • Page 4 quick_use.book Page 2 Thursday, March 2, 2006 9:38 AM...

  • Page 5: Table Of Contents

    quick_use.book Page 3 Thursday, March 2, 2006 9:38 AM Table of Contents Welcome to Your Machine..........5 Introduction..............6 Installing Cartridges............7 Loading Paper..............9 CD Contents...............11 Installing Drivers ............12 Control Panel Overview ..........18 Setting and Using Features ........21 Setting the Paper Size ............. 21 Setting the Display Language ..........
  • Page 6 quick_use.book Page 4 Thursday, March 2, 2006 9:38 AM...

  • Page 7: Welcome To Your Machine

    Xerox®, The Document Company®, the digital X® and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of other...

  • Page 8: Introduction

    Page 6 Thursday, March 2, 2006 9:38 AM Introduction Xerox WorkCentre 4118p Hereafter the 4118p will be referred to in this documentation as the 2 in 1 model. The 2 in 1 model provides digital copying and direct printing at 17 pages per minute A4 or 18 pages per minute Letter as standard.

  • Page 9: Installing Cartridges

    quick_use.book Page 7 Thursday, March 2, 2006 9:38 AM Installing Cartridges Pull the release latch to open the side cover. CAUTION: Ensure the side cover is always open before opening the front cover. Open the front cover. If the cartridge locking lever is in the lower position, turn the lever upward until it locks into place.
  • Page 10 quick_use.book Page 8 Thursday, March 2, 2006 9:38 AM Remove the starter toner cartridge from its bag. Gently shake the cartridge to loosen the toner. Shaking the cartridge will ensure maximum copies per cartridge. Slide the toner cartridge into the machine, aligning the cartridge to the left of the slot, until it locks into place.

  • Page 11: Loading Paper

    quick_use.book Page 9 Thursday, March 2, 2006 9:38 AM Loading Paper Pull open the paper tray. Push down on the pressure plate until it locks into position. Adjust the rear paper guide to the required paper length. It is preset to A4 or Letter size depending on country.
  • Page 12 quick_use.book Page 10 Thursday, March 2, 2006 9:38 AM Ensure that the paper is positioned under the snubbers. Do not fill above the maximum fill line. Max Fill Line Snubbers Position the side guide by squeezing the lever and sliding it toward the stack of paper, until it gently touches the side of the stack.

  • Page 13: Cd Contents

    quick_use.book Page 11 Thursday, March 2, 2006 9:38 AM CD Contents User Guide CD Provides detailed information, technical specifications and procedural step by step instructions on all the features available. Drivers CD Contains the print drivers, TWAIN and WIA drivers and ControlCentre software available for your machine.

  • Page 14: Installing Drivers

    quick_use.book Page 12 Thursday, March 2, 2006 9:38 AM Installing Drivers Supported Systems Programs for Windows To use your machine as a printer and scanner in Windows, you must install the MFP driver. You can install some or all the following components: Printer driver - Use this driver to take full advantage of your printer’s features.

  • Page 15: System Requirements

    2000 using the USB port All applications should be closed on your PC before beginning installation. Make sure that your computer is not connected to the WorkCentre 4118 at this point. Insert the Xerox Drivers CD into the CD-ROM drive.
  • Page 16 quick_use.book Page 14 Thursday, March 2, 2006 9:38 AM When the language selection window appears, select the appropriate language. Choose the appropriate radio button for the hardware selected and then click [Next]. Choose the components you want to install and then click [Next].
  • Page 17 Page 15 Thursday, March 2, 2006 9:38 AM When the setup has completed click [Finish]. Plug the USB cable into the WorkCentre 4118 and connect it to your Personal Workstation (PC). The Hardware Wizard will search for and find the drivers.
  • Page 18 Installing Xerox Drivers in Microsoft Windows XP, 2000, NT or Windows 98/ME using the Parallel port Plug the Parallel cable into the WorkCentre 4118 and connect it to your Start your PC and switch on the WorkCentre 4118. Insert the Xerox Drivers CD into the CR-ROM drive. In Microsoft Windows click [Start] and then [Run].

  • Page 19: Test Print

    Click [Finish]. The driver installation is now complete. Instructions for installing a USB driver in Windows 98 or Me can be found in the Xerox WorkCentre 4118 User Guide, or at www.xerox.com. Test Print To ensure the WorkCentre 4118 has been installed correctly a test print or scan should be submitted from the Workstation.

  • Page 20: Control Panel Overview

    quick_use.book Page 18 Thursday, March 2, 2006 9:38 AM Control Panel Overview Status keys Navigation keys Copy key Clear / Clear All (AC) Display Menu/Exit Enter Status Map Numeric Start Feature Keypad Paper Supply keys (1 - 6) Stop 2 in 1 Control Panel Copy/fax keys Status keys Navigation keys...
  • Page 21 Tray 2 If an error occurs, a red light displays and a message appears on the display providing further information. For a detailed description of the error messages, refer to the Xerox WorkCentre 4118 User Guide. Display Displays the current status and the menu prompts and selections.
  • Page 22 quick_use.book Page 20 Thursday, March 2, 2006 9:38 AM Machine Status Use to access setup menus and customise the machine. Manual Group Use to manually enter multiple destinations for a fax job (4 in 1 only). Manual Dial Use to dial a fax number manually (4 in 1 only). Speed Dial Use to dial fax numbers and send faxes by entering a Speed Dial number which has been set up previously and stored in the machine’s Dial Directory (4 in 1 only).

  • Page 23: Setting And Using Features

    quick_use.book Page 21 Thursday, March 2, 2006 9:38 AM Setting and Using Features Setting the Paper Size After loading paper in the paper trays, you will need to set the default Paper Size. Use the following instructions to set the default Paper Size for each tray.

  • Page 24: Setting The Display Language

    quick_use.book Page 22 Thursday, March 2, 2006 9:38 AM Setting the Display Language Use this option to change the language displayed on the Control Panel. Press the [Machine Status] key on the Control Panel. Enter Machine Status Select [Machine Setup] using the Navigation Keys and press [Enter]. Select [Language] using the Navigation Keys and press [Enter].

  • Page 25: Copying

    quick_use.book Page 23 Thursday, March 2, 2006 9:38 AM Copying Basic Copying Ensure Ready to Copy displays. Ready To Copy If necessary, press the 100% [Copy] key to change to Copy mode. The Copy key remains Current Reduction / Number of Copies illuminated when selected.

  • Page 26: Faxing (4 In 1 Only)

    WorkCentre 4118, and the other end directly into the wall jack. Note: Do NOT plug the WorkCentre 4118 telephone cord into any other device, such as an answering machine until the Fax operation has been verified.

  • Page 27: Sending A Fax

    quick_use.book Page 25 Thursday, March 2, 2006 9:38 AM Enabling a Confirmation Page Press [Machine Status] on the Control Panel. Using the Navigation Keys, select [Fax Setup] and press [Enter]. Using the Navigation Keys select [MSG Confirm] and press [Enter]. Using the Navigation Keys select [ON] and press [Enter].
  • Page 28 quick_use.book Page 26 Thursday, March 2, 2006 9:38 AM Fax Job Example: Using Delayed Fax Load originals face-up into the Document Feeder or place an original face-down on the Document Glass. Press the [Fax] key to activate Fax mode. Press the [Menu/Exit] key. Using the Navigation Keys select [Fax Features] and press [Enter].

  • Page 29: Scanning (4 In 1 Only)

    Note: If you do not see this option, click on the other drivers button and select the TWAIN option, then click OK. Select the Xerox WorkCentre printer and click Next. When the installer requests to test the connection, select No and click Next. Click Finish and perform another Test Scan.
  • Page 30 The image is saved and can now be used in another document if required. Remove your original from the Scan Document Glass or Document Feeder. For instructions on using the WIA driver (XP only) refer to the Scanning chapter of the Xerox WorkCentre 4118 User Guide.

  • Page 31: Controlcentre

    Page 29 Thursday, March 2, 2006 9:38 AM ControlCentre ControlCentre is software available for the WorkCentre 4118 which enables Fax and Printer options and features to be setup and viewed remotely using a PC. After setting up options, simply click [Apply] on the ControlCentre screen to download the new settings to the machine.
  • Page 32 quick_use.book Page 30 Thursday, March 2, 2006 9:38 AM Click on the [Printer] tab to set default print options. Click on the [PCL] button to set options for PCL printing. To exit ControlCentre, click the [Exit] key in the bottom of each tab screen. For further details, click the [Help] key in the bottom of each tab screen.

  • Page 33: Help List

    quick_use.book Page 31 Thursday, March 2, 2006 9:38 AM Help List The Help List contains information about the features and settings available on your machine. It is helpful to print the list to use as a reference tool when performing Machine Setup tasks. Use the following instructions to print the Help List.

  • Page 34: Machine Settings

    quick_use.book Page 32 Thursday, March 2, 2006 9:38 AM Machine Settings Press the [Machine Status] key on the Control Panel. Enter Machine Status Using the Navigation Keys select [Machine Setup] and press [Enter]. Using the Navigation Keys select the required setup option and press [Enter].

  • Page 35: Machine Setup Options

    quick_use.book Page 33 Thursday, March 2, 2006 9:38 AM Machine Setup Options OPTION SETTINGS DESCRIPTION Alarm Sound Set to On to enable an alarm sound when an error occurs or a fax communication ends. Key Sound Set to On to enable a sound when any key is pressed. Speaker Control The speaker can be set to Low, Medium High or Off.

  • Page 36: Troubleshooting At Install

    quick_use.book Page 34 Thursday, March 2, 2006 9:38 AM Troubleshooting at Install PROBLEM PROBABLE CAUSE SUGGESTED SOLUTION Grinding noise at power Scan Lock Power down. Locate the Scan Lock switch on the underside of the scanner. Make sure that the Scan Lock has been moved to the unlock position ( Packing material remains in Power down.

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