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Ricoh mpc1500sp Operating Instructions Manual

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Download this manual See also: Troubleshooting Manual
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Sending Scan Files by E-mail
1
2
Sending Scan Files by Scan to Folder
Delivering Scan Files
3
Using the Network TWAIN Scanner Function
4
Various Scan Settings
5
Appendix
6

Operating Instructions

Scanner Reference

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Summary of Contents for Ricoh mpc1500sp

  • Page 1: Operating Instructions

    Operating Instructions Scanner Reference Sending Scan Files by E-mail Sending Scan Files by Scan to Folder Delivering Scan Files Using the Network TWAIN Scanner Function Various Scan Settings Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
  • Page 3 Manual for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the ma- chine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
  • Page 4 ❖ Other manuals • Manuals for This Machine • Safety Information • Quick Reference Copy Guide • Quick Reference Fax Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite •...

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manual for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Names of Major Options ....................1 Scanner Mode......................2 Display ........................2 Display and Key Operation ..................3 Scanner Features....................4 1. Sending Scan Files by E-mail Before Sending Scan Files by E-mail..............8 Outline of Sending Scan Files by E-mail..............8 Preparation for Sending by E-mail ................9 Registering E-mail Address to Address Book ............9...
  • Page 6 3. Delivering Scan Files Before Delivering Scan Files ................69 Delivering Scan Files ....................69 Preparation for Delivering ..................70 Installing DeskTopBinder Lite from Provided CD-ROM ...........71 Network Delivery Scanner Screen ................72 Basic Delivery Procedure..................74 Specifying a Destination ..................77 Selecting a Destination Using a Quick Dial Key............77 Selecting a Destination Registered in the Destination List of the Delivery Server..77 Checking Selected Destinations ................82 Checking the Status of Delivery .................83...
  • Page 7 Values of Various Set Items for Transmission/Delivery Function ....125 Transmission......................125 The Network Delivery Function ................127 Specifications..................... 128 INDEX....................... 129...

  • Page 9: How To Read This Manual

    How to Read This Manual This section describes how to read this manual through symbols used. Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes.

  • Page 10: Scanner Mode

    Scanner Mode This section describes functions you can use in the scanner mode. For details about each function, see respective chapters. ❖ Sending scan files There are several methods you can use to send captured data as files to com- puters.

  • Page 11: Display And Key Operation

    Display and Key Operation ALO011S {Escape} key Selection keys Press to select an item displayed at the Press to cancel operation or return to the bottom of the screen. preceding display. Example: the standby screen {OK} key • When the instruction "press [ Press to specify a function on the display to switch to the E-mail screen"...

  • Page 12: Scanner Features

    Scanner Features This section explains Scanner Features settings. To display the Scanner Features screen, press {User Tools/Counter}. For details about setting methods, see General Settings Guide. Important ❒ The Scanner Features screen is displayed only when Function Upgrade Op- tion is installed. ❖...
  • Page 13 ❖ Send Settings Items Description TWAIN Standby Time Allows you to select the machine's response if a client computer tries to use the TWAIN scanner while scan- ning is in progress. File Type Priority Allows you to specify the default file format of scan files.

  • Page 15: Sending Scan Files By E-Mail

    1. Sending Scan Files by E-mail You can attach scan files to e-mails and send them via connections such as LAN and the Internet. Important ❒ This function is available only when Function Upgrade Option is installed.

  • Page 16: Before Sending Scan Files By E-Mail

    Sending Scan Files by E-mail Before Sending Scan Files by E-mail This section explains the necessary preparations and the procedure for sending scan files by e-mail. Outline of Sending Scan Files by E-mail This section outlines the function for sending scan files by e-mail. ZZZ508S This machine Client computer...

  • Page 17: Preparation For Sending By E-Mail

    Before Sending Scan Files by E-mail Preparation for Sending by E-mail This section explains the preparation and settings for sending scan files by e-mail. Connect the machine to the network. Connect the machine to the network using an Ethernet or IEEE 1394 cable, or wireless LAN (IEEE 802.11b).

  • Page 18: E-Mail Screen

    Sending Scan Files by E-mail E-mail Screen This section explains the screen layout when sending scan files by e-mail. ❖ Main screen ALO001S ❖ When a destination is entered manually ALO002S ❖ When a group is selected for destination ALO020S...
  • Page 19 Before Sending Scan Files by E-mail E-mail icon [Options] Indicates that the E-mail screen is dis- Press to make the scan settings and spec- played. ify formats of files you want to send. Destination field [Add Dest] Displays a selected destination. If multiple When selecting multiple destinations af- destinations are selected, press {U} or {T} ter a manual entry of an e-mail address,...

  • Page 20: Basic Procedure For Sending E-Mail

    Sending Scan Files by E-mail Basic Procedure for Sending E-mail This section describes the basic operation for sending scan files by e-mail. Make sure that no previous settings remain. If a previous setting remains, press {Clear Modes}. If the Network Delivery Scanner or Scan to Folder screen is displayed, press ] to switch to the E-mail screen.
  • Page 21 Basic Procedure for Sending E-mail Press {Start}. Scanning starts. You must press {q} to send scan files that are scanned from the exposure glass. Scan files that are scanned from the ADF are sent immediately. If you still have originals to send, place them on the machine, and then press {Start}.

  • Page 22: Specifying Destination

    Sending Scan Files by E-mail Specifying Destination This section explains how to specify e-mail destinations. You can specify e-mail destinations by any of the following methods: To specify a e-mail destination: • Select a destination registered to a Quick Dial key •...
  • Page 23 Specifying Destination Selecting a destination from a list Use the following procedure to select a destination from the list. Press {Search Destination}. ALO010S Press {U} or {T} to select [Display Destination List], and then press {OK}. Press {U} or {T} to select the destination from the list, and then press {V}. The check box on the left side of the selected destination is selected.
  • Page 24 Sending Scan Files by E-mail Using a registration number to select a destination Select the destination from the machine’s address book using its registration number. Press {Search Destination}. ALO010S Press {U} or {T} to select [Search by Registration No.], and then press {OK}. Use the number keys to enter the three-digit number assigned to the desti- nation, and then press {OK}.
  • Page 25 Specifying Destination Press {OK}. Note ❒ If under [System Settings], [LDAP Search] is set to [On], a screen to select a search object appears when you press {Search Destination}. On the screen, select [Search Address Book], and then press {OK}. Searching for a destination by name Use the following procedure to search by name for a destination in the machine's address book.
  • Page 26 Sending Scan Files by E-mail Press {U} or {T} to select the destination, and then press {V}. The check box on the left side of the selected destination is selected. Press {OK}. Note ❒ Up to 100 destinations can be displayed as search results. ❒...
  • Page 27 Specifying Destination Enter the beginning of the e-mail address, and then press {OK} twice. Destinations that match the search conditions are displayed. Press {U} or {T} to select the destination, and then press {V}. The check box on the left side of the selected destination is selected. Press {OK}.

  • Page 28: Manual Entry Of An E-Mail Address

    Sending Scan Files by E-mail Manual Entry of an E-mail Address This section explains how to enter an e-mail address manually. Press [Manual]. Enter the e-mail address. Press {OK}. Note ❒ Depending on the security settings, [Manual] may not be displayed. For de- tails, consult the administrator.

  • Page 29: Searching For A Destination In The Ldap Server

    Specifying Destination Searching for a Destination in the LDAP Server By accessing an LDAP server, you can search for destinations and select them. Important ❒ To use this function, you must connect an LDAP server to the network. In ad- dition, under [System Settings], you must register the server and set [LDAP Search] to [On].
  • Page 30 Sending Scan Files by E-mail Select [Advanced Search], and then press {OK}. Specify the search conditions. The following example uses fuzzy search by destination name. Select [Name], and then press {OK}. Enter the beginning of the destination name. Whether the search is based on surname or first name depends on how the administrator has configured searching.
  • Page 31 Specifying Destination Press [Search]. Destinations that match the search conditions are displayed. Press {U} or {T} to select the destination, and then press {V}. The check box on the left side of the selected destination is selected. Press {OK}. Note ❒...

  • Page 32: Checking Selected Destinations

    Sending Scan Files by E-mail ❒ If an e-mail address returned by the LDAP server is too long, it will be im- possible to specify it as the destination. For details about the number of characters that can be specified, see "E-mail". ❒...

  • Page 33: Registering Manually-Entered E-Mail Address To Address Book

    Specifying Destination Registering Manually-Entered E-mail Address to Address Book This section explains how to register a manually entered destination in the ma- chine's address book. You can also register a destination selected from the LDAP server to the address book. Press {Check Destination}.
  • Page 34 Sending Scan Files by E-mail Press {Escape}. Note ❒ Depending on the security settings, [Program] may not appear. In such case, you cannot complete the registration.

  • Page 35: Specifying Sender

    Specifying Sender Specifying Sender This section explains how to specify the e-mail sender. To send e-mails, you must specify the name of the sender. You can specify the e-mail sender by any of the following methods: • Select a sender registered to a Quick Dial key •...

  • Page 36: Selecting A Sender Registered To A Quick Dial Key

    Sending Scan Files by E-mail Selecting a Sender Registered to a Quick Dial Key This section explains how to select a sender registered to a Quick Dial key. For details about how to register e-mail senders to Quick Dial keys, see General Settings Guide.

  • Page 37: Selecting A Sender From The List

    Specifying Sender Selecting a Sender from the List This section explains how to select a sender from the machine's address book list. Press [Options]. Select [Sender's Name], and then press {OK}. Press {Search Destination}. ALO010S Press {U} or {T} to select [Display Destination List], and then press {OK}. Press {U} or {T} to select the sender, and then press {V}.

  • Page 38: Using A Registration Number To Specify A Sender Name

    Sending Scan Files by E-mail Press {OK}. Press {OK}. "Programmed" appears, and then the Send Options screen reappears. Using a Registration Number to Specify a Sender Name This section explains how to select a sender by entering his/her registration number. Press [Options].
  • Page 39 Specifying Sender Press {U} or {T} to select [Search by Registration No.], and then press {OK}. Use the number keys to enter the three-digit number assigned to the send- er, and then press {OK}. Example: To enter 001 Press {1}, and then press {OK}. Press {V}.

  • Page 40: Searching For A Sender By Name

    Sending Scan Files by E-mail Searching for a Sender by Name This section explains how to search by name for a sender in the machine's ad- dress book. Press [Options]. Select [Sender's Name], and then press {OK}. Press {Search Destination}. ALO010S Select [Search by Name], and then press {OK}.
  • Page 41 Specifying Sender Press {U} or {T} to select the sender, and then press {V}. The check box on the left side of the selected sender is selected. Press {OK}. Press {OK}. "Programmed" appears, and then the Send Options screen reappears. Note ❒...

  • Page 42: Searching For A Sender By E-Mail Address

    Sending Scan Files by E-mail Searching for a Sender by E-mail Address This section explains how to search by e-mail address for a sender in the ma- chine's address book. Press [Options]. Select [Sender's Name], and then press {OK}. Press {Search Destination}. ALO010S Select [Search by E-mail Address], and then press {OK}.
  • Page 43 Specifying Sender Press {U} or {T} to select the destination, and then press {V}. Press {OK}. Press {OK}. "Programmed" appears, and then the Send Options screen reappears. Note ❒ Up to 100 destinations can be displayed as search results.

  • Page 44: Checking The E-Mail Results

    Sending Scan Files by E-mail Checking the E-mail Results This section explains the items that appear on the screen and how to display Transmission Files Status. Press {Job Information} to display Transmission Files Status. You can use this screen to check E-mail, Scan to Folder, and delivery results. ❖...

  • Page 45: Sending Scan Files By Scan To Folder

    2. Sending Scan Files by Scan to Folder Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Important ❒ This function is available only when Function Upgrade Option is installed.

  • Page 46: Before Sending Scan Files By Scan To Folder

    Sending Scan Files by Scan to Folder Before Sending Scan Files by Scan to Folder This section explains the necessary preparations and the procedure for sending scan files by Scan to Folder. Outline of Sending Scan Files by Scan to Folder This section outlines the function for sending scan files by Scan to Folder.
  • Page 47 Before Sending Scan Files by Scan to Folder Sending scan files to the FTP server ZZZ510S This machine Client computer You can send scan files to FTP server folders. You can browse scanned files saved to an FTP server from a client computer. You To send scan files to FTP server folders, need to have an FTP client program on use the FTP protocol.

  • Page 48: Preparation For Sending By Scan To Folder

    Sending Scan Files by Scan to Folder Sending scan files to NetWare server ZZZ511S This machine Client computer You can send scan files to NetWare fold- To download images, a computer must ers. To send scan files to NetWare fold- be running the NetWare client and be ers, use the NCP protocol.

  • Page 49: Registering Destination Folders To Address Book

    Before Sending Scan Files by Scan to Folder If necessary, change settings in [Send Settings] under [Scanner Features]. Note ❒ To connect the machine to the network using an IEEE 1394 cable or wire- less LAN (IEEE 802.11B), an extended 1394 board or extended wireless LAN board is required respectively.

  • Page 50: Scan To Folder Screen

    Sending Scan Files by Scan to Folder Scan to Folder Screen This section describes the screen layout when sending scan files by Scan to Folder. ❖ Main screen ALO003S ❖ When a destination is entered manually ALO004S ❖ When a group is selected for destination ALO021S...
  • Page 51 Before Sending Scan Files by Scan to Folder Scan to Folder icon [Dest.:] Indicates that the Scan to Folder screen is When specifying a destination that is not displayed. registered, press [Dest.:], and then enter the path to the destination using the Destination field Quick Dial keys.

  • Page 52: Basic Procedure For Sending By Scan To Folder

    Sending Scan Files by Scan to Folder Basic Procedure for Sending by Scan to Folder This section describes the basic operation for sending scan files by Scan to Folder. Make sure that no previous settings remain. If a previous setting remains, press {Clear Modes}. If the Network Delivery Scanner or E-mail screen is displayed, press [ key to switch to the Scan to Folder screen.
  • Page 53 Basic Procedure for Sending by Scan to Folder After all originals are scanned, press {q}. Transmission starts. Note ❒ If you have selected two or more destinations, the destinations can be made to appear one by one by pressing {U} or {T}. ❒...

  • Page 54: Specifying A Destination Folder

    Sending Scan Files by Scan to Folder Specifying a Destination Folder This section explains how to specify Scan to Folder destinations. You can send a file by Scan to Folder by any of the following methods: • Select a destination registered to a Quick Dial key •...

  • Page 55: Selecting A Destination Registered In The Machine's Address Book

    Specifying a Destination Folder Selecting a Destination Registered in the Machine’s Address Book This section explains how to select a destination from the machine’s address book. Important ❒ To use this function, you must register destinations in [System Settings] in advance. There are four methods of selecting a destination that is registered in the ma- chine's address book: •...
  • Page 56 Sending Scan Files by Scan to Folder Press {U} or {T} to select the destination, and then press {V}. The check box on the left side of the selected destination is selected. Repeat this step to add more destinations. Press {OK}. Note ❒...
  • Page 57 Specifying a Destination Folder Using the number keys, enter the three-digit registration number assigned to the destination, and then press {OK}. Example: To enter 002 Press {2}, and then press {OK}. Press {V}. The check box on the left side of the selected destination is selected. Press {OK}.
  • Page 58 Sending Scan Files by Scan to Folder Select [Search by Name], and then press {OK}. Enter the beginning of the destination name, and then press {OK} twice. Destinations that match the search conditions are displayed. Press {U} or {T} to select the destination, and then press {V}. The check box on the left side of the selected destination is selected.
  • Page 59 Specifying a Destination Folder Search for a destination by folder path Use the following procedure to search by folder path for a destination in the ma- chine's address book. Press {Search Destination}. ALO010S Select [Search by Folder Name], and then press {OK}. Enter the beginning of the folder path, and then press {OK} twice.

  • Page 60: Sending Scan Files To A Shared Folder On The Network

    Sending Scan Files by Scan to Folder Press {OK}. Note ❒ Up to 100 destinations can be displayed as search results. Sending Scan Files to a Shared Folder on the Network This section explains how to specify the destination when sending files to a shared network folder.
  • Page 61 Specifying a Destination Folder Select [Manual Entry], and then press {OK}. Enter the path to the destination folder, and then press {OK}. The following is an example of a path where the folder name is “user” and the computer name is “desk01”: \\desk01\user Instead of specifying the destination using its computer name, you can also use its IPv4 address.
  • Page 62 Sending Scan Files by Scan to Folder The test result appears. Press [Exit]. Press {OK}. Note ❒ If authentication is required to access the folder, the login screen appears. Enter the user name and password. ❒ If you change the protocol after entering the path name, user name, or pass- word, a confirmation message appears.
  • Page 63 Specifying a Destination Folder Specify the path by browsing to a destination folder Use the following procedure to specify a destination folder path by browsing computers on the network. Press [Dest.:]. Select [SMB], and then press {OK}. Press [Browse Network], and then {OK}. A list of domains or work groups on the network appears.
  • Page 64 Sending Scan Files by Scan to Folder A login screen appears if authentication is required. Enter a user name and password used to log on to the client computer, and then press {OK}. Select the destination folder, and then press [Apply]. If you cannot find the destination folder, press {U} or {T}.

  • Page 65: Sending Scan Files To The Ftp Server

    Specifying a Destination Folder Note ❒ If authentication is required to access the folder, the login screen appears. Enter the user name and password. ❒ If you change the protocol after entering the path name, user name, or pass- word, a confirmation message appears. ❒...
  • Page 66 Sending Scan Files by Scan to Folder Enter the FTP server name, and then press {OK}. Instead of specifying the destination using its server name, you can also use its IPv4 address. If you change the port number specified under [System Settings], enter a new number using the number keys, and then press {OK}.

  • Page 67: Sending Scan Files To An Nds Tree Folder Or Netware Server

    Specifying a Destination Folder Press [Com.Test]. A connection test starts. The test result appears. Press [Exit]. Press {OK}. Note ❒ If you change the protocol after entering the path name, user name, or pass- word, a confirmation message appears. ❒ The connection test may take time. ❒...
  • Page 68 Sending Scan Files by Scan to Folder Entering the path to a destination folder Use the following procedure to enter the path to an NDS tree or NetWare server manually. Press [Dest.:]. Select [NCP], and then press {OK}. Select the connection type. Press [NDS] to specify the folder in the NDS tree. Press [Bindery] to specify the folder on the NetWare server.
  • Page 69 Specifying a Destination Folder Enter a user name used to log on to the NDS tree or NetWare server, and then press {OK}. If you select [NDS] for connection type, enter the user name, and then enter the name of the context containing the user object. If the user name is “user” and the name of the Context is “context”, the user name will be “user.context”.
  • Page 70 Sending Scan Files by Scan to Folder ❒ Even if the connection test was successful, the machine may fail to transfer the file if you do not have write privileges for the file or there is not enough free hard disk space. ❒...
  • Page 71 Specifying a Destination Folder Select the NDS tree or NetWare server that contains the required destina- tion folder, and then press {OK}. A list of NDS tree contexts or NetWare server volumes appears. A login screen appears if authentication is required. Enter a user name and password, and then press {OK}.
  • Page 72 Sending Scan Files by Scan to Folder The destination is displayed. Check the destination is correct, and then press {OK}. Note ❒ If you change the protocol after entering the path name, user name, or pass- word, a confirmation message appears. ❒...

  • Page 73: Checking Selected Destinations

    Specifying a Destination Folder Checking Selected Destinations This section explains how to check selected destinations In the destination field, check which destinations are selected. If multiple destinations are selected, press {U} or {T} to display the destina- tions in the order they were selected. Note ❒...
  • Page 74 Sending Scan Files by Scan to Folder Enter the name, and then press {OK}. Press [Dest.] and [Reg. No.] to specify registration information. After you have made all settings, press {OK}. Note ❒ Depending on the security settings, [Program] may not appear. In such case, you cannot complete registration.

  • Page 75: Checking The Scan To Folder Results

    Checking the Scan to Folder Results Checking the Scan to Folder Results This section explains the items that appear on the screen and how to display Transmission Files Status. Press {Job Information} to display Transmission Files Status. You can use this screen to check E-mail, Scan to Folder, and delivery results.
  • Page 76 Sending Scan Files by Scan to Folder...

  • Page 77: Delivering Scan Files

    3. Delivering Scan Files The ScanRouter delivery software enables you to deliver scan files by various methods. Important ❒ This function is available only when Function Upgrade Option is installed. Before Delivering Scan Files This section describes the necessary preparations and the procedure for using the network delivery scanner.

  • Page 78: Preparation For Delivering

    Delivering Scan Files • Use DeskTopBinder to view a file that Client computer was delivered to an in-tray The delivery method determines how • Use an e-mail application to receive an you can check files from a client compu- e-mail that has an attachment ter.

  • Page 79: Installing Desktopbinder Lite From Provided Cd-Rom

    Before Delivering Scan Files Installing DeskTopBinder Lite from Provided CD-ROM This section explains how to use the supplied "Scanner/PostScript Drivers and Utilities" CD-ROM to install DeskTopBinder Lite on a client computer. To view or receive files delivered to in-trays, you must first install DeskTop- Binder Lite on the client computer.

  • Page 80: Network Delivery Scanner Screen

    Delivering Scan Files Network Delivery Scanner Screen This section describes the screen layout when using the network delivery scanner. ❖ Main screen ALO005S ❖ When a destination is entered manually ALO006S Network Delivery Scanner icon [Manual] Indicates that the Network Delivery Scan- To send a file by e-mail via the delivery ner screen is displayed.
  • Page 81 Before Delivering Scan Files [Add Dest] [EditDest] When selecting multiple destinations af- When changing an e-mail address that ter a manual entry of an e-mail address, has been entered, press [EditDest], and press [Add Dest], and then enter the e-mail then enter the new e-mail address.

  • Page 82: Basic Delivery Procedure

    Delivering Scan Files Basic Delivery Procedure This section describes the basic operation for delivering scan files using the net- work delivery scanner. Important ❒ You must register destinations and senders in advance using the ScanRouter delivery software installed on the delivery server. Make sure that no previous settings remain.
  • Page 83 Basic Delivery Procedure Press [Options], select [Sender's Name], and then specify the sender. If you specify the sender, data about the sender will be attached to the deliv- ered file. Select the sender from those registered in the delivery server. For de- tails, see “Specifying a Destination”.
  • Page 84 Delivering Scan Files Reference p.93 “Various Scan Settings” p.77 “Specifying a Destination” p.20 “Manual Entry of an E-mail Address”...

  • Page 85: Specifying A Destination

    Specifying a Destination Specifying a Destination This section explains how to specify delivery destinations. You can select delivery destinations registered in the “Destination List” of the delivery server by any of the following methods: • Select a destination using the Quick Dial keys •...
  • Page 86 Delivering Scan Files Selecting a destination from the list Use the following procedure to select a destination from the list. Press {Search Destination}. ALO010S Press {U} or {T} to select [Display Destination List], and then press {OK}. Press {U} or {T} to select the destination, and then press {V}. The check box on the left side of the selected destination is selected.
  • Page 87 Specifying a Destination Using a registration number to select a destination Select a destination by entering its Short ID number (registered using the Scan- Router delivery software). For details about how to set Short IDs, see the manu- als supplied with the ScanRouter delivery software. Press {Search Destination}.
  • Page 88 Delivering Scan Files Press {OK}. Searching for a destination by name Use the following procedure to search by name for a destination in the delivery server's Destination List. Press {Search Destination}. ALO010S Select [Search by Name], and then press {OK}. Enter the beginning of the destination name, and then press {OK} twice.
  • Page 89 Specifying a Destination Press {OK}. Note ❒ Up to 100 destinations can be displayed as search results. Searching for a destination by comment Use the following procedure to search by comment for a destination in the de- livery server's Destination List. The Search by Comment function searches for a destination using the comment (one of the registration items required by the ScanRouter delivery software) as a keyword.

  • Page 90: Checking Selected Destinations

    Delivering Scan Files Press {U} or {T} to select the destination, and then press {V}. The check box on the left side of the selected destination is selected. Press {OK}. Checking Selected Destinations This section explains how to check selected destinations. In the destination field, check which destinations are selected.

  • Page 91: Checking The Status Of Delivery

    Checking the Status of Delivery Checking the Status of Delivery This section explains which items can be displayed on the screen and how to dis- play Transmission Files Status. To display Transmission Files Status, press {Job Information}. You can use this screen to check E-mail, Scan to Folder, and delivery results.
  • Page 92 Delivering Scan Files...

  • Page 93: Using The Network Twain Scanner Function

    4. Using the Network TWAIN Scanner Function You can use this machine to scan originals into a client computer over the network. When Using as a TWAIN Scanner This section explains the necessary preparations and the procedure for using the network TWAIN scanner.

  • Page 94: Preparation For Using The Network Twain Scanner

    Using the Network TWAIN Scanner Function This machine Client computer Scans an original after receiving a scan Specifies the scanner settings and con- instruction from a client computer, and trols the scanner using an application, then sends the scan file over the network such as DeskTopBinder Lite, that sup- to the client computer.

  • Page 95: Installing Twain Driver From Provided Cd-Rom

    When Using as a TWAIN Scanner Note ❒ To connect the machine to the network using an IEEE 1394 cable or using wireless LAN (IEEE 802.11b), an extended 1394 board or extended wireless LAN board is required respectively. For details, see Network Guide. ❒...
  • Page 96 Using the Network TWAIN Scanner Function Reference p.122 “Software Supplied on CD-ROM” p.122 “Quick Install”...

  • Page 97: Basic Procedure For Scanning Files Using Twain Scanner

    Basic Procedure for Scanning Files Using TWAIN Scanner Basic Procedure for Scanning Files Using TWAIN Scanner This section describes the basic operation for scanning with the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, a TWAIN-compliant application, such as DeskTopBinder, and the TWAIN driver must be installed on the client computer.

  • Page 98: Original Orientation Of Network Twain Scanner

    Using the Network TWAIN Scanner Function Enter the file name, and then click [OK]. The DeskTopBinder viewer closes and the image is stored in DeskTopBinder Lite. Note ❒ If you have already selected a scanner, you do not need to select the scan- ner unless you want to change it.
  • Page 99 Basic Procedure for Scanning Files Using TWAIN Scanner Placing Originals TWAIN Scanner Control Dialog Box Key top edge touches rear of exposure glass Placing an Original in the ADF/ARDF Original Orientation TWAIN Scanner Properties Dialog Box Key top edge of original placed first top edge touches rear of ADF/ARDF Note ❒...
  • Page 100 Using the Network TWAIN Scanner Function When scanning originals of mixed sizes using TWAIN scanner This section describes differences you need to be aware of when using the TWAIN scanner to scan originals of the same width but different length, such as A3&A4 or B4&B5.

  • Page 101: Various Scan Settings

    5. Various Scan Settings This section describes various scan settings. Specifying Send Options This section describes procedure for specifying send options. Resolution Select resolution for scanning originals. Select [100dpi], [200dpi], [300dpi], [400dpi], or [600dpi] as the scanning resolution. Press [Options]. Press {U} or {T} to select [Resolution], and then press {OK}.

  • Page 102: Original Orientation

    Various Scan Settings Original Orientation This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer screen. Press [Options]. Press {U} or {T} to select [Original Orientation], and then press {OK}. for the same orientation as the original, and then press {OK}. Select "Programmed"...
  • Page 103 Specifying Send Options Placing an Original on the Exposure Glass Original orientation Control Panel Key top edge touches top left corner of exposure glass top edge touches rear of exposure glass Placing an Original in the ADF/ARDF Original orientation Control Panel Key top edge placed first top edge touches rear of ADF/ARDF Note...

  • Page 104: Original Setting

    Various Scan Settings Original Setting This section explains the settings for scanning face of originals. Important ❒ This function is not available unless ARDF is installed. Press [Options]. Press {U} or {T} to select [Original Setting], and then press {OK}. ] to scan one-sided originals, and then press {OK}.

  • Page 105: Scan Size

    Specifying Send Options Scan Size Select the size of the original to be scanned. Press [Options]. Press {U} or {T} to select [Scan Size], and then press {OK}. Press {U} or {T} to select the scan size in the list, and then press {OK}. "Programmed"...
  • Page 106 Various Scan Settings Note ❒ If [Custom Size] is selected, the dimensions of the scan area (width and length) can be specified in mm. Relationship of Original of Mixed Sizes and Scan Size This section explains differences you need to be aware of when scanning origi- nals of the same width but different length (such as A3&A4 or B4&B5) using the original position setting and size.
  • Page 107 Specifying Send Options ❖ Placing an original on the exposure glass ALO032S Vertical Horizontal Press [Options]. Press {U} or {T} to select [Scan Size], and then press {OK}. Press {U} or {T} to select [Custom Size], and then press {OK}. Using the number keys, enter the horizontal length, and then press {OK} or {q}.
  • Page 108 Various Scan Settings Using the number keys, enter the vertical length, and then press {OK} or {q}. "Programmed" appears, and then the Send Options screen reappears. Press {Escape}. How to set originals to scan them by custom size This section explains how to place originals you want to scan at Custom Size. ❖...

  • Page 109: Mixed Size Mode

    Specifying Send Options ❖ Original Orientation is [ Placing an original in the ADF ALO029S Placing an original on the exposure glass Align the original vertically and then place it face down. ALO030S Reference p.94 “Original Orientation” Mixed Size Mode This section explains how to set the machine to detect the length of individual originals when scanning a batch of originals that are the same width but differ- ent length.
  • Page 110 Various Scan Settings Press {Escape}. Note ❒ To set originals of the same width and different length at the same time, set them according to the chart below. ALO033S ❒ The following combinations of original sizes are available: A3L&A4K, B4L&B5K and A4L&A5K.

  • Page 111: Specify A Subject

    Specify a Subject Specify a Subject This section explains how to specify the e-mail subject. Press [Options]. Press {U} or {T} to select [Attach Subject], and then press {OK}. Enter the subject, and then press {OK}. "Programmed" appears, and then the Send Options screen reappears. Press {Escape}.

  • Page 112: Specifying A File Type

    Various Scan Settings Specifying a File Type This section explains the procedure for selecting a file type. Important ❒ To deliver files, set the file type using the delivery server computer. For de- tails, see the manuals supplied with the ScanRouter delivery software. You can select one of the following file types: •...

  • Page 113: Stamp

    Specify a Subject Stamp This section explains the procedure for stamping on originals scanned from the ADF. Important ❒ To enable stamping, you must install the optional Refax stamp cartridge. Press [Options]. Press {U} or {T} to select [Stamp], and then press {OK}. Select [On], and then press {OK}.

  • Page 114: Setting Security To Pdf File

    Various Scan Settings Setting Security to PDF File This section explains security settings for PDF files. Use security settings to prevent unauthorized access to PDF files. Important ❒ Security settings can be made for PDF files only. Coding PDF file Set a password to protect and encrypt a PDF file.
  • Page 115 Specify a Subject Enter a password, and then press {OK}. The password entered here will be required to open the PDF file. Enter the password again, and then press {OK}. "Programmed" appears, and then the PDF Security Encryption screen reap- pears.
  • Page 116 Various Scan Settings Selecting an encryption level for a PDF file This section explains how to select an encryption level for a PDF file. Press [Options]. Press {U} or {T} to select [PDF Security Encryption], and then press {OK}. Select [Encryption level], and then press {OK}. Select [40 bit] or [128 bit], and press then {OK}.

  • Page 117: Changing Permissions For Pdf File

    Specify a Subject Changing Permissions for PDF File Set a Master Password to restrict unauthorized printing, changing, copying, or extracting of a PDF file's content. Only users who have the Master Password can reset or change these restrictions. Important ❒ Encryption is possible only for scan files sent by e-mail or Scan to Folder. ❒...
  • Page 118 Various Scan Settings Enter a password, and then press {OK}. The password entered here will be required to change the security settings of the PDF file. Enter then password again, and then press {OK}. " Programmed" appears, and then the PDF Security Permissions screen reap- pears.
  • Page 119 Specify a Subject Select [Prohibit], and then press {OK}. "Programmed" appears, and then the PDF Security Encryption screen reap- pears. You can apply multiple security settings to a PDF file. Press {Escape} three times. The Send Options screen reappears. Note ❒...

  • Page 120: Selecting Original Type

    Various Scan Settings Selecting Original Type Select an original type. Use the {Full Colour/ B&W} and {Original} keys in combination to select [Type 1(Col- our: Text)], [Type 2(Colour: Photo)], [Type 3(B&W: Text)], or [Type 4(B&W: Photo)] as the original type. The following table explains {Full Colour/ B&W} and {Original} key combinations.
  • Page 121 Selecting Original Type Note ❒ Make the original type settings under [Scanner Features], [Original Type Set- ting]. In [Original Type Setting], you can change settings for [Type 1(Colour: Text)], [Type 2(Colour: Photo)], [Type 3(B&W: Text)], and [Type 4(B&W: Photo)]. By changing these settings, it is also possible to scan originals in gray scale. For details, see General Settings Guide.

  • Page 122: Adjusting Image Density

    Various Scan Settings Adjusting Image Density Adjust the scan density in five levels. Press {Lighter} or {Darker} to adjust the density. AMA009S The density indicator " " moves one place per button push.

  • Page 123: Appendix

    6. Appendix This appendix details specifications of the scanner function and explains supple- mentary settings. Relationship between Resolution and File Size This section explains the relationship between resolution and original size. Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned.

  • Page 124: When Using For E-Mail Or Scan To Folder, Or As A Network Delivery Scanner

    Appendix When Using for E-mail or Scan to Folder, or as a Network Delivery Scanner This section explains the relationship between resolution and scan size when us- ing the E-mail, Scan to Folder, or Network Delivery Scanner function. ❖ If [Type 3(B&W: Text)] or [Type 4(B&W: Photo)] is selected as the original type un- der [Scanner Features] All combinations up to A3 and 600 dpi can be scanned.

  • Page 125: When Using As A Network Twain Scanner

    Relationship between Resolution and File Size When Using as a Network TWAIN Scanner This section explains the relationship between resolution and scan size when us- ing the machine as a TWAIN scanner. If Function Upgrade Option is installed on the machine To specify the scan area or resolution on the machine you are using as a network TWAIN scanner directly, see the TWAIN driver Help.
  • Page 126 Appendix ❖ If [16770K colors] is selected in [Col./ Grad.:] The originals can be scanned using combinations marked with in the table if the original orientation is L. 1000 1100 1200 11 x 17 Legal (8 x 13 Legal (8 Note ❒...
  • Page 127 Relationship between Resolution and File Size If Function Upgrade Option is not installed on the machine The following table shows the relationship between resolution and scan size when Function Upgrade Option is not installed in the machine. ❖ If [Binary(Text)], [Binary(Photo)], [Gray Scale], [8 Colors], or [8 Colors(Photo)] is selected in [Col./ Grad.:] The originals can be scanned using combinations marked with in the table...
  • Page 128 Appendix ❖ If [16770K colors] is selected in [Col./ Grad.:] The originals can be scanned using combinations marked with in the table if the original orientation is L. 1000 1100 1200 11 x 17 Legal (8 x 13 Legal (8 Note ❒...

  • Page 129: Relationship Between File Type Specified For Scan And File Types For Sending Files By E-Mail Or To Folder

    Relationship between File Type Specified for Scan and File Types for Sending Files by E-mail or to Folder Relationship between File Type Specified for Scan and File Types for Sending Files by E-mail or to Folder This section explains the relationship between the file type specified for scan- ning originals and the file type to which files are converted when sent by e-mail or Scan to Folder.

  • Page 130: Software Supplied On Cd-Rom

    Appendix Software Supplied on CD-ROM This section explains the applications on the supplied CD-ROM. Quick Install This section explains the auto-run program. When the CD-ROM is inserted into a client computer running Windows 95/98/Me/2000/XP, Windows Server2003, or Windows NT 4.0, the installer starts up automatically (auto run) to install various software.

  • Page 131: Desktopbinder Lite

    Software Supplied on CD-ROM • Operating system Microsoft Windows 95/98/Me Microsoft Windows 2000/XP Microsoft Windows NT 4.0 Microsoft Windows Server 2003 • Display resolution 800 x 600 pixels, 256 colours or higher DeskTopBinder Lite This section tells you the file path to DeskTopBinder Lite, the DeskTopBinder Lite system requirements, and the applications that are installed with DeskTop- Binder Lite.
  • Page 132 Appendix ❖ Software installed with DeskTopBinder Lite • Auto Document Link Auto Document Link on the client computer monitors in-trays of the deliv- ery server periodically, retrieves files delivered to in-trays, and notifies the user of delivery. • RFWriter Instead of printing files created with an application, the RFWriter converts those files into TIFF or BMP image files and registers them in a work folder of DeskTopBinder.

  • Page 133: Values Of Various Set Items For Transmission/Delivery Function

    Values of Various Set Items for Transmission/Delivery Function Values of Various Set Items for Transmission/Delivery Function This section explains the values of various transmission/delivery function set- tings. Note ❒ Depending on the type or settings of the file or original, you may not be able to specify the destination or enter the maximum number of characters stated below.
  • Page 134 Appendix Scan to Folder The following table tells you the maximum values of the Scan to Folder function settings. Item Maximum value Comments Number of path name charac- 128 alphanumeric charac- ters on SMB ters Number of user name charac- 64 alphanumeric charac- ters on SMB ters...

  • Page 135: The Network Delivery Function

    Values of Various Set Items for Transmission/Delivery Function The Network Delivery Function The following table tells you the values of setting items for the network delivery scanner function. Item Maximum value Comments Number of subject line charac- 128 alphanumeric charac- ters ters Number of e-mail address char-...

  • Page 136: Specifications

    Appendix Specifications The following table tells you the specifications of the scanner. Scan method Flatbed scanning Scan speed When using the E-mail/ Scan to Folder/ Net- work Delivery Scanner function: Black&White: 42page/min (Original size: A4K, Original type: Text , Res- olution: 200dpi, Compression (Black &...

  • Page 137: Index

    INDEX Address book IEEE1394 registering e-mail address Image Density registering folder path Installation ARDF Attach Subject Job Information Auto Document Feeder JPEG Auto Document Feeder capable of scanning both sides of a sheet Auto-run program LDAP server Bindery Browse Network Manual Entry E-mail address path to a destination folder...
  • Page 138 Set I/O device Shared folder Registration number Single page Resolution and file size SmartDeviceMonitor for Admin Resolution and original Size Resolution and scan size SMTP server Return Receipt Specifications Specifying a destination Specifying sender Stamp Scanner driver Subject Scanner Features Symbol Administrator Tools Scan Settings...
  • Page 139 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.”...
  • Page 140 GB GB B229-8602...

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