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Fuji Xerox DocuCentre 1085 User Manual

Fuji Xerox DocuCentre 1085 User Manual

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DocuCentre 1085/1055
User Guide

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Summary of Contents for Fuji Xerox DocuCentre 1085

  • Page 1 DocuCentre 1085/1055 User Guide...
  • Page 2 Permission has been obtained from Microsoft Corporation for use of software screen shots. For information on license, refer to About License. Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.

  • Page 3: Table Of Contents

    Table of Contents Table of Contents Before Using the Machine ..............11 Preface ....................11 Related Information Sources..............12 Using This Guide..................12 Organization ..................12 Conventions ...................13 Safety Notes...................15 Electrical Safety .................16 Machine Installation ................17 Operational Safety ................19 Consumable..................21 Location of warning and caution labels..........23 Regulation ....................24 Radio Frequency Emissions (Class B) ..........24 Product Safety Certification (CB)............24...
  • Page 4 Job Status..................39 Machine Status..................41 Auditron Access Screen.................47 Copy ......................49 Copying Procedure ................49 1. Load the Documents ..............49 2. Select the Features ...............52 3. Enter the Quantity................52 4. Start the Copy Job.................53 5. Confirm the Copy Job in the Job Status ........53 Stop the Copy Job ................54 Copying Features...................54 Paper Supply ..................55...
  • Page 5 Table of Contents Reduce/Enlarge .................74 Send Header..................74 Transmission Report................75 F Code ....................75 Overseas Communication ..............77 Delayed Start ..................77 Multiple-Up..................78 Priority Send ..................78 Recipient Print Sets ................78 Direct Send ..................79 2 Sided Originals ................79 Stamp ....................80 Polling ....................80 Bulletin Board ..................82 Mailbox ....................83 Chain Dialing ..................84 On-Hook ....................84...
  • Page 6 Print .....................101 Print Driver Features ................101 CentreWare Internet Services ............103 Target Computers................103 Accessing CentreWare Internet Services........104 Standard Features - CentreWare Internet Services......104 Interface Options ................104 Jobs......................105 Job List ....................105 Job History List ................106 Status ....................107 General....................107 Trays....................107 Consumables...................108 Properties.....................108 Properties Features ................. 109 Maintenance..................121 Support....................121 Paper and Other Media ..............123...
  • Page 7 Table of Contents Notification Tone................135 Auto Repeat..................136 Offset Stacking ................136 Auditron Administration ................136 Copy Settings ..................138 Original Type ...................138 Lighten/Darken ................139 Paper Supply ...................139 Reduce/Enlarge ................139 2 Sided ....................140 Output ....................140 Paper Type ..................141 Auto Tray Switch................141 Image Rotation ................141 Tray Priority ..................141 Customize Screens................141 Print Settings ..................142...
  • Page 8 Scan Size ..................164 File Format ..................164 Transmission Report ...............165 Customize Screens ................. 165 Screen Contrast ...................165 Create/Delete ..................166 Speed Dial ..................166 Fax Program..................168 Bulletin Board ..................169 Mailbox ....................170 10 Maintenance ..................173 Cleaning the Machine ................173 The Document Glass and Document Feeder Glass......173 The Control Panel and Screen ............173 The Document Feeder and Output Trays........174 About Consumables/Maintenance Parts..........174...
  • Page 9 Table of Contents Paper Jams in the Document Feeder Cover ........190 Paper Jams in the Document Exit ...........191 Troubleshooting Tables................193 Fault Codes ..................198 Output Quality ..................207 12 Appendix .....................209 Specifications ..................209 Document Size Detection Table............214 When Using the Copy Feature ............214 When Using the Fax Feature............216 When Using the E-mail Feature............219 Possible Combination of Features ............221...

  • Page 11: Before Using The Machine

    1 Before Using the Machine Preface Thank you for selecting the Fuji Xerox DocuCentre 1085/1055 Series. This guide provides all the necessary copy/print/e-mail/fax operating procedures, maintenance information like how to clear paper jams, daily care, setting various items, and precautions.

  • Page 12: Related Information Sources

    Using This Guide This section describes the organization of this guide. This guide was produced for users who operate the DocuCentre 1085/1055 Series on a regular basis. When reading this guide, refer to the chapter most relevant to the operation you are performing.

  • Page 13: Conventions

    Conventions Chapter 7 CentreWare Internet Services Explains how to use CentreWare Internet Services. Chapter 8 Paper and Other Media Describes the sizes and types of paper that can be used with the machine, precautions when handling paper, and how to load paper in the machine. Chapter 9 Setups Explains how to set machine settings.
  • Page 14 1 Before Using the Machine Short Edge Feed (SEF) When loading documents short edge feed into the document feeder, load with one of the short edges facing into the document feeder. The long edges appear on the top and bottom of the paper, facing the front and back of the document feeder. When loading paper short edge feed into a paper tray, place the paper with one of the short edges on the left-hand side and one of the long edges toward the front of the tray.

  • Page 15: Safety Notes

    Any unauthorized alteration including an addition of new functions or connection to external devices may not be covered by the product warranty. Contact your local Fuji Xerox representative for more information. Follow all warning instructions marked on this product. The warning marks stand for the...

  • Page 16: Electrical Safety

    If the power cord is damaged or insulated wires are exposed, contact your local Fuji Xerox representative for its replacement. Do not use a damaged or uninsulated cord to avoid the risk of electric shock and a fire accident.

  • Page 17: Machine Installation

    - the power cord is not cracked or worn down. Once you notice any unusual condition, switch off and unplug this product first and contact your local Fuji Xerox representative. Machine Installation Do not locate this product where people might step on or trip over the power cord.
  • Page 18 1 Before Using the Machine Locate this product in a well-ventilated area. Do not obstruct ventilation openings of the product. Keep the minimum clearance as follows for ventilation. 1055 539.8 1319.8 （mm） Do not incline the product at more than 10 degree angle. Otherwise, it may fall over and cause injuries.

  • Page 19: Operational Safety

    To avoid the risk of electric shock and a fire accident, switch off and unplug the product promptly in the following conditions, then contact your local Fuji Xerox representative. - The product emits smoke or its surface is unusually hot.
  • Page 20 Do not attempt to remove a paper jammed deeply inside the product, particularly a paper wrapped around a fuser or a heat roller. Otherwise, it may cause injuries or burns. Switch off the product promptly and contact your local Fuji Xerox representative.

  • Page 21: Consumable

    Do not apply excessive force to hold thick document on the platen glass. It may break the glass and cause injuries. To move this product to another location, contact your local Fuji Xerox representative. Ventilate well during extended operation or mass copying. It may affect the office air environment due to odor such as ozone in a poorly ventilated room.
  • Page 22 1 Before Using the Machine If toner spills onto your skin or clothing, wash it off with soap and water. If you get toner particles in your eyes, wash it out with plenty of water for at least 15 minutes until irritation is gone. Consult a physician if necessary. If you inhale toner particles, move to a fresh air location and rinse your mouth with water.

  • Page 23: Location Of Warning And Caution Labels

    Safety Notes Location of warning and caution labels Always follow all warning instructions marked on or supplied with this product. To avoid the risk of burn injuries and electric shock, never touch the area with the "High Temperature" or "High Voltage" marks on.

  • Page 24: Regulation

    • Connect this product into an outlet on a circuit different from that to which the receiver is connected. • Consult the dealer or an experienced radio/TV technician for help. Changes and modifications to this product not specifically approved by Fuji Xerox may void the user’s authority to operate this product. Product Safety Certification (CB) This product has been tested and found to comply with IEC60950-1:ed.1 and certified...

  • Page 25: About License

    About License About License Heimdal Copyright © 2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden). All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.
  • Page 26 1 Before Using the Machine 4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to endorse or promote products derived from this software without prior written permission. For written permission, please contact openssl-core@openssl.org. 5. Products derived from this software may not be called “OpenSSL” nor may “OpenSSL”...

  • Page 27: Legal Notice

    Legal Notice 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. All advertising materials mentioning features or use of this software must display the following acknowledgement: “This product includes cryptographic software written by Eric Young (eay@cryptsoft.com).”...
  • Page 28 1 Before Using the Machine...

  • Page 29: Product Overview

    2 Product Overview This machine is not simply a conventional copier but a digital device capable of copying, faxing, printing and scanning, depending on the configuration. The appearance of the screen on your machine may differ slightly depending on the model and configuration.
  • Page 30 2 Product Overview Connector (LINE) Located on the right-hand side of the machine. Connect a telephone cable to this jack. Then connect the other end to the wall jack. Document Feeder There are two types of document feeder for the machine. One type is the ADF (Automatic Document Feeder) which provides single-sided scanning, the other type is the DADF (Duplex Automatic Document Feeder) which enables both sides of the document to be scanned automatically.

  • Page 31: System Controls

    System controls System controls 11 12 13 14 27 26 25 24 23 22 21 19 18 Button/Indicator Function <Manual Dial> Allows you to send and receive documents manually. This button works only for faxing with the document feeder; When the document is loaded into the feeder, you can press the button only for sending.
  • Page 32 2 Product Overview Button/Indicator Function <Language> Allows you to switch the language displayed on the screen between English and the local language, when the machine is the Korean, Simplified Chinese, or Traditional Chinese model. NOTE: After the <Language> button has been pressed to change the language used, the information may not correctly appear when displayed on the control panel or printed in reports or lists.

  • Page 33: Character Input

    Character Input Button/Indicator Function <Copy> Use this button to access the Copy function. Refer to Copy chapter on page 49. <Fax> Use this button to access the Fax function. Refer to Fax chapter on page 63. <E-mail> Use this button to access the E- mail function used for sending E- mail.

  • Page 34: Power On/Off

    2 Product Overview Items Description Entering Numbers 1 Select [Numeric] in [Entry Mode] using the <Select> button. 2 Enter numbers using the alphanumeric keypad on the control panel. Entering Symbols 1 Select [Alphabet] in [Entry Mode] using the <Select> button. 2 Press the <#>...

  • Page 35: Powering Off

    Ground Fault Interrupter (GFI) Powering Off If the Fax option is installed, ensure that the <Jobs in Memory> indicator on the control panel is off before you switch off the machine. If you switch off the machine while the <Jobs in Memory> indicator is lit, and if left for more than 2 hours, all stored documents will be deleted.

  • Page 36: Changing The Default Time Settings

    2 Product Overview • Low Power Mode • Sleep Mode <Power Saver> light/button NOTE: If the active tray runs out of paper when printing and remains untouched, or the tray is pulled out from the machine and remains out, the power saving feature does not operate.

  • Page 37: Modes

    Modes Select [System Settings] using the <Select> button. Enter the System Administrator password using the numeric keypad on the control panel. NOTE: The default System Administrator password is “11111”. Select [Confirm] using the <Select> button, or press the <Enter> button. Select [Common Settings] on the [System Settings] screen using the <Select>...

  • Page 38: Copy

    2 Product Overview NOTE: Depending on the configuration, there may be three mode buttons, the <Log In/Out>, <Job Status> and <Machine Status> buttons, on the machine. <Job Status> <E-mail> button <Fax> button <Copy> button <Machine Status> <Log In/Out> button button button Copy Use this button to access the Copy function which is used to make copies.

  • Page 39: E-Mail

    Modes E-mail Use this button to access the optional E-mail function used for scan to E-mail. The E- mail mode contains three screens which provide access to the E-mail features. Features such as Lighten/Darken, Scan Size and 2 Sided Originals are available to support all of your e-mail requirements.
  • Page 40 2 Product Overview Current Displays the jobs in progress. You can view the job attributes or delete jobs from this screen. Use the <Select> button on the control panel to select a job. If there is no job in progress, the following message displays: “No Active Jobs”. Stop (Delete) Stops the job in progress and deletes it from the queue.

  • Page 41: Machine Status

    Modes Machine Status Use this button to display information about the machine. This button allows you to view the billing meter, print lists/reports, check the paper supply, and review the status of faults. Press the <Machine Status> button on the control panel. Press the <Machine Status>...
  • Page 42 2 Product Overview Non-print Displays the error information for all jobs except print jobs. Select a job from the list using the <Select> buttons and select [Details] to view the job attributes on the next screen. Print Job Displays the error information of print jobs. Select a job from the list using the <Select> buttons and select [Details] to view the job attributes on the next screen.
  • Page 43 Modes Copy Meter Confirm the account data, such as the account name, the limit set for the account, and the total number of copies, for each account. Address Book Confirm the contents of Address Book. The contents are printed as a list with recipient names, fax numbers and F Code for fax, e-mail addresses for e-mail in numerical order of Speed Dial code.
  • Page 44 2 Product Overview Select the required option by selecting [ ] or [ ] using the <Select> button. To print out the selected report or list, press the <Enter> button, and then press the <Start> button. Job History Report Prints information on printing results, such as whether data from the computer has been printed correctly.

  • Page 45: Billing Meter

    Modes Billing Meter Allows you to view the total number of prints made on the machine. You can also view the machine Serial Number. Select [Billing Meter] on the [Machine Status] screen using the <Select> button. Press the <Enter> button. Serial No.
  • Page 46 2 Product Overview • 2 Sided Print – Specify whether or not to print double-sided printing. When double- sided printing is enabled, select which edge of paper is to be bound for from [Flip on long edge] or [Flip on short edge]. •...

  • Page 47: Auditron Access Screen

    Auditron Access Screen • Line Termination – Select the line termination from [Off], [Add-LF] (appends a line feed to carriage return, [Add-CR] (appends a carriage return to line feed and form feed), or [CR-XX] (appends a carriage return to line feed and form feed, and a line feed to carriage return).
  • Page 48 2 Product Overview...

  • Page 49: Copy

    3 Copy This chapter describes how to use the copy features. Copying Procedure This section describes the basic copy procedure. Before making copies on the machine, identify what is to be copied and the number of copies required. Follow the steps below.
  • Page 50 3 Copy Document Feeder There are two types of document feeder for the machine. One type is the Automatic Document Feeder (ADF) and is used for single-sided scanning, the other types is the Duplex Automatic Document Feeder (DADF) and can scan both sides of a document automatically.
  • Page 51 Copying Procedure Document Glass The document glass is used for a single page or bound document of 297 mm for width and 431.8 mm for length. If you have more than one stack of documents to scan, select [Next] while the current stack of documents is being scanned.

  • Page 52: Select The Features

    3 Copy 2. Select the Features Various copy features can be selected for your copy job. NOTE: If the machine remains idle for a set time (determined by the System Administrator), the settings will be reset. For more information, refer to Auto Clear in the Setups chapter on page 134.

  • Page 53: Start The Copy Job

    Copying Procedure 4. Start the Copy Job Press the <Start> button. Each document is scanned only once. The number of copies remaining is displayed in the upper right-hand corner of the screen. <Start> button NOTE: When documents are set in the document feeder, the document sizes are detected after all documents have been scanned.

  • Page 54: Stop The Copy Job

    3 Copy Stop the Copy Job Follow the steps below to manually cancel an activated copy job. Press the <Stop> button on the control panel to cancel the current copy job. <Stop> button If required, press the <Job Status> button on the control panel to display the Job Status screen.

  • Page 55: Paper Supply

    Copying Features Paper Supply Use this feature to select the paper tray containing the paper required for the job. The available paper trays are displayed on the screen together with the media size and the orientation preset for each tray. When the paper tray is selected, the paper type in the tray is displayed on the screen.

  • Page 56: Reduce/Enlarge

    3 Copy Load the paper in Tray 5 (bypass tray). Press the < > or < > button to switch between screens to display the required paper size. Select the required option. Press the <Enter> button. Presets Allows you to select a paper size for Tray 5 (bypass tray). After you have selected one of the presets, press the <Enter>...

  • Page 57: Lighten/Darken

    Copying Features Auto % Automatically reduces/enlarges the image of the document to fit on the paper size selected. NOTE: If Tray 5 (bypass tray) is selected, this function is disabled. Presets Allows you to select a reduction/enlargement ratio using the <Select> button. The one preset ratio can be set up by the System Administrator.

  • Page 58: Multiple-Up

    3 Copy NOTE: The <Orig. Type> button on the control panel provides a quick way of using this feature. Text Use this option to copy documents that contain text only. Text & Photo Use this option to copy documents with a mixture of text and photographs. Photo Use this option to copy documents that contain photographs only.
  • Page 59 Copying Features NOTE: If a document glass is used, a single-sided document can be printed on double-sided. However, the area of the documents to be scanned is determined when the first one is scanned, so if the second document is larger than the first, it will be omitted from printing.

  • Page 60: Output

    3 Copy Output This feature allows you to sort copy outputs when you make multiple sets of copies. Press the < > or < > button to display [Output] on the Copy screen. Select [Output] using the <Select> button. Select the required option. Press the <Enter>...

  • Page 61: Mixed Size Originals

    Copying Features Mixed Size Originals This feature allows you to load different size documents in the document feeder. The document feeder must be used for this feature. NOTE: When you use this feature, the width of the documents must be the same. If you make copies of the originals with mixed width, the width of the first page will be the size for the copies.
  • Page 62 3 Copy...

  • Page 63: Fax

    4 Fax This chapter contains information about using the optional fax features, which are dependent on your machine configuration. In addition to regular fax features, the Direct Fax feature is available when the optional Printer Kit is installed. Direct Fax allows you to transmit faxes directly from computers. For more information about Direct Fax, refer to PCL driver On-Line Help.

  • Page 64: Select The Features

    4 Fax Load documents face up into the document feeder or face down on the document glass. For more information on how to load the documents, refer to 1. Load the Documents in the Copy chapter on page 49. Scan the Documents There are two methods of scanning the documents.

  • Page 65: Specify The Destination

    Fax Procedure Press the <Clear All> button on the control panel once to cancel any previous selections. Select an option for the required feature. <Clear All> button If necessary, press the < > or < > button to switch between screens, and configure the fax settings.

  • Page 66: Start The Fax Job

    4 Fax 4. Start the Fax Job Press the <Start> button on the control panel to scan and send the documents. <Start> button NOTE: If the trouble, such as document jam or memory full, is occurred while scanning multiple documents, the job is canceled and the scanned data are deleted. When a memory full error occurs, delete all unnecessary data stored in the machine.

  • Page 67: Stop The Fax Job

    Specifying Destinations Stop the Fax Job Follow the step 1 to manually cancel a fax job while scanning the document. After scanning the document, follow the step 2 to 3. NOTE: When the document is sent by Direct Send, there may be some delay between the cancel instruction and the actual end of transmission.

  • Page 68: Address Enter/Next

    4 Fax NOTE: You can also specify multiple destinations at once (serial broadcast transmission) without pressing the <Address Enter/Next> button, using Speed Dial, One Touch Dial. Address Enter/Next Use this feature to send the document to more than one destination. You can enter destinations using Speed Dial, One Touch Dial, or the numeric keypad on the control panel.

  • Page 69: Speed Dial

    Specifying Destinations Press the <Address Book> button on the control panel. <Address Book> button Select the required option. Press the <Address Enter/Next> button on the control panel. Address Book Allows you to select from the list of destinations registered in Speed Dial. Program List Allows you to select from the list of programs registered in Fax Program.

  • Page 70: One Touch Dial

    4 Fax Press the <Speed Dial> button on the control panel. Enter a 3-digit code. <Speed Dial> button NOTE: If the 3-digit code entered is correct, the destination is displayed. If it is incorrect, you are prompted to re-enter a 3-digit code. One Touch Dial This feature allows you to select preset Speed Dial codes 001-036 or Fax Programs p01- p18 using One Touch buttons.

  • Page 71: Fax Features

    Fax Features This can reduce transmission costs when the destinations are out of town or located in another country, as you only need to send the document to the broadcasting machine. The remote machine that broadcasts your document to multiple destinations is referred to as a relay station.

  • Page 72: Resolution

    4 Fax Press the <Fax> button on the control panel. Press the < > or < > button to switch between screens. Select the required option. Resolution The resolution affects the quality of the fax the remote machine receives. A higher resolution yields better quality.

  • Page 73: Lighten/Darken

    Fax Features Superfine Halftone Specifies a resolution for when both photographs with dark and light coloring and text are on the same image. Lighten/Darken This feature allows you to adjust the density of scanned images in five levels. Use the <Select>...

  • Page 74: Reduce/Enlarge

    4 Fax Reduce/Enlarge This feature allows you to enlarge or reduce a scanned document to a specified ratio to transmit. NOTE: The document will be enlarged or reduced by the enlargement ratio specified here, regardless of the document size. Even if documents of different sizes are set, they will all be transmitted with the same enlargement ratio.

  • Page 75: Transmission Report

    Fax Features Sender Name 2 Uses the send header registered to Sender Name 2. Recipient Name Prints a recipient name which is registered in a Speed Dial, along with a sender name. This is available only when you dial using Speed Dial, One Touch Dial, or Address Book.
  • Page 76 4 Fax F Code communication can also be specified using One Touch or Speed Dial. To perform F Code transmissions using One Touch Dial or Speed Dial, an F Code and a password (if required) must be registered in the Address Book in advance, along with the destination.

  • Page 77: Overseas Communication

    Fax Features Press the < > or < > button to display [F Code] on the Fax screen. Select [F Code] using the <Select> button. Select the required option. Press the <Enter> button. Disables the feature. F Code You can enter F Code using the numeric keypad on the control panel. Password You can enter a password using the numeric keypad on the control panel.

  • Page 78: Multiple-Up

    4 Fax Disables the feature. Hours Press the <C> button to clear the entered value, and then enter the hour of the delayed start time using the numeric keypad on the control panel. Minutes Press the <C> button to clear the entered value, and then enter the minute of the delayed start time using the numeric keypad on the control panel.

  • Page 79: Direct Send

    Fax Features Press the <Enter> button. The remote machine will print one copy. Enter Quantity Allows you to specify the number of copies the remote machine will print. Press the <C> button to clear the entered value, and then enter the required number of copies using the numeric keypad on the control panel.

  • Page 80: Stamp

    4 Fax 1 Sided Scans single-sided documents. 2 Sided Scans double-sided documents. When you select this option, the [Originals] screen displays allowing you to select from the following options. NOTE: It is not possible to specify which way up the document should be. The inner end of the document, when viewed from the control panel side, is processed as the head.
  • Page 81 Fax Features You can also retrieve a document stored in a confidential mailbox on the remote machine. For this function, a mailbox number and password (if one is set up) is required. Press the < > or < > button to display [Polling] on the Fax screen.

  • Page 82: Bulletin Board

    4 Fax [Poll Receive] screen You can set the following options for retrieving a document from a remote machine: [F Code], [Overseas Comm.], and [Delayed Start]. When you use [F Code], you do not need to specify the recipient as the same method for sending faxes. For more information, refer to each option.

  • Page 83: Mailbox

    Fax Features [Browse (Fax In)] Screen You can set the following features for browsing or retrieving documents: [F Code], [Overseas Comm.], and [Delayed Start]. When you use [F Code], you do not need to specify the recipient as the same method for sending faxes. For more information, refer to each option.

  • Page 84: Chain Dialing

    4 Fax Press the < > or < > button to display [Mailbox] on the Fax screen. Select [Mailbox] using the <Select> button. Select a mailbox from the list. Enter a password for the mailbox. Perform the necessary operations. Print Prints the documents in the selected mailbox.
  • Page 85 Fax Features NOTE: The <Manual Dial> button is disabled when the external telephone is in use. The external telephone cannot be used when the machine is in On-Hook mode. Press the <Manual Dial> button on the control panel. Press the <Manual Dial> button again or the <Clear All>...
  • Page 86 4 Fax...

  • Page 87: Mail

    5 E-mail This chapter contains information about using the optional E-mail features, which are dependent on your machine configuration. To use these features, 128/256 MB Memory (for Printer), Fax Kit, Printer Kit, and Scan to Email Kit must be installed. With this feature, documents are scanned and sent to specified destinations as e-mail attachments.
  • Page 88 5 E-mail • Document Feeder Mixed size documents can be scanned as a stack when selecting [Auto Detect] on the [Scan Size] screen. This feature is available only when the documents have the same width. Use the document glass to scan mixed size documents with different width. Otherwise, image loss may occur for the width of the first page will be the size for all the scanned documents.

  • Page 89: Select The Features

    E-mail Procedure 2. Select the Features Only those features relevant to the machine configuration will be available. NOTE: If the machine remains idle for a set time (determined by the System Administrator), the settings will be reset. For more information, refer to Auto Clear in the Setups chapter on page 134.

  • Page 90: Start The E-Mail Job

    5 E-mail Specify e-mail destinations by entering addresses using the alphanumeric keypad on the control panel. You can send a document as e-mail attachments to multiple destinations in a single operation. For more information, refer to Specifying Destinations on page 92. 4.

  • Page 91: Stop The E-Mail Job

    E-mail Procedure Press the <Job Status> button on the control panel to display the Job Status screen. The job being processed will be displayed on the Current screen. If required, press the < > or < > button to display the All Jobs screen. Select [Fax/E-mail] using the <Select>...

  • Page 92: Specifying Destinations

    5 E-mail Specifying Destinations You can specify destinations using Speed Dial, One Touch Dial, or the numeric keypad on the control panel. You can also use the Address Book to quickly look up and enter destinations registered for Speed Dial. You can specify up to 100 destinations at one time using Speed Dial, One Touch Dial, and the numeric keypad dialing.

  • Page 93: Address Book

    Specifying Destinations Address Book Use this feature to quickly search and enter registered destinations by selecting an entry from the list or using [Search by Index]. Entries in the Address Book are the ones you registered in Speed Dial and are ordered by the Speed Dial codes they are assigned (respectively).

  • Page 94: Speed Dial

    5 E-mail Speed Dial This feature allows you to specify the e-mail address quickly using a 3-digit code assigned to the destination. If you register the e-mail address to Speed Dial code 123, you can only enter 123 and specify automatically the registered e-mail address assigned to Speed Dial code 123.

  • Page 95: E-Mail Features

    E-mail Features E-mail Features This section describes the various features available for e-mail job. For more information about the features available, refer to the following. Resolution – page 95 Lighten/Darken – page 96 Scan Size – page 96 Reduce/Enlarge – page 97 File Format –...

  • Page 96: Lighten/Darken

    5 E-mail 400dpi Photo Specifies a 400 dpi resolution for documents that contain photographs only. 600dpi Photo Specifies a 600 dpi resolution for documents that contain photographs only. 400dpi Text/Photo Specifies a 400 dpi resolution for documents that contain both text and photographs. 600dpi Text/Photo Specifies a 600 dpi resolution for documents that contain both text and photographs.

  • Page 97: Reduce/Enlarge

    E-mail Features Presets Allows you to select from the preset standard sizes. Reduce/Enlarge This feature allows you to reduce or enlarge a scanned document to a specified ratio. NOTE: If the enlarged size is larger than A3 SEF, the portion in excess of that size will be cut out of the scanning area.

  • Page 98: Transmission Report

    5 E-mail Transmission Report With this feature enabled, the machine prints a report at the end of the transmission that shows the transmission result. The System Administrator specifies whether to print out a report when sending e-mail to a single destination, whether to print out a report when sending e-mail to multiple destinations, and whether to print out the scanned documents with the report.

  • Page 99: Sender

    E-mail Features 2 Sided Scans double-sided documents. When you select this option, the [Originals] screen displays allowing you to select from the following options. • Rotate Side 2 Off – Select to scan double-sided documents opened side by side. • Rotate Side 2 On – Select to scan double-sided documents opened vertically. Sender For sender information, you can use the machine's address assigned by the System Administrator or select the address registered in the Address Book.
  • Page 100 5 E-mail Search by Index Allows you to locate an e-mail address by the index character assigned to the address when registered in Speed Dial. To search by index character, follow the steps below. For Entry Mode, switch between [Alphabet] for a letter and [Number] for a number using the <Select>...

  • Page 101: Print

    6 Print This chapter contains information about using the optional print features, which are dependent on your machine configuration. With this feature, you send printing jobs from a computer directly to the machine. You can also send a PDF file directly to the machine for printing without using the print driver.
  • Page 102 6 Print Poster Divides and enlarges a document, and prints each divided part onto multiple sheets of paper. You can paste them all together to make one large poster. Booklet Creation Creates a document with the pages in the correct order to make a booklet when the document is folded.

  • Page 103: Centreware Internet Services

    7 CentreWare Internet Services This chapter contains information about the optional CentreWare Internet Services program. CentreWare Internet Services program uses the embedded Web User Interface which enables communication between a networked computer and the machine via HTTP. CentreWare Internet Services can be used to check each job and the machine status, or change the network settings.

  • Page 104: Accessing Centreware Internet Services

    7 CentreWare Internet Services Accessing CentreWare Internet Services Follow the steps below to access CentreWare Internet Services. At a client workstation on the network, launch an internet browser. In the URL field, enter “http://” followed by the internet address of the machine. Then press the <Enter>...

  • Page 105: Jobs

    Jobs For more information about each functional page, refer to the following. Jobs – page 105 Status – page 107 Properties – page 108 Maintenance – page 121 Support – page 121 Jobs This page displays a list of active and completed jobs sent using the protocols, or from the machine control panel.

  • Page 106: Job History List

    7 CentreWare Internet Services Status Displays the status of the job. Job Type Displays the type of job. Quantity Displays the number of sets that have been processed. Job History List This page displays a list of completed jobs. Details include the following. Job Name Displays the name of the job.

  • Page 107: Status

    Status Status This page allows you to check the status of the paper trays, output trays, and consumables on the machine. The details displayed may differ from those shown on the screen of the machine. Follow the steps below to select features available on the [Status] tab. Click [Status] on the Header Panel of the home page.

  • Page 108: Consumables

    7 CentreWare Internet Services Priority Displays the priority of each tray when Auto Tray is selected. The highest priority will be number 1. The greater the number, the lower the priority. You can change the priority settings using [Paper Tray Attributes] on the [Properties] page. Output Tray Trays Displays the name of the output tray.

  • Page 109: Properties Features

    Properties • To cancel any changes you have made, click [Restore Settings]. • To display the current machine settings, click [Refresh Status]. Depending on the selected items, you may be required to enter the System Administrator name and password. The default name is “admin” and the default password is “x-admin”.
  • Page 110 7 CentreWare Internet Services Feature name Setting items Paper Tray Attributes Trays Display the name of the tray. Paper Type Displays the paper type settings. Priority Allows you to configure the priority of the paper supply form a specified tray. Paper Settings Paper Type Displays the paper type.
  • Page 111 Properties Feature name Setting items Mail Notice Settings Notice Frequency Select the frequency of sending the status e-mail. Notice Day (Weekly) Allows you to specify the day of the week on which the status e-mail is sent. Notice Date (Monthly) Allows you to specify the date on which the monthly status e- mail is sent.
  • Page 112 7 CentreWare Internet Services Feature name Setting items Internet Services Settings Auto Refresh Interval Use to enter a time interval when the contents of the browser display will be refreshed automatically. Display Language – Allows you to select the language to be displayed from English, Simplified Chinese, Traditional Chinese and Korean.
  • Page 113 Properties Feature name Setting items Port Settings This page displays the port settings for your machine, for example, Ethernet and Parallel. Port Settings allows you to configure the settings. Items displayed on this page will depend on the model and settings of your printer. Ethernet This page allows you to configure the Ethernet transmission rate.
  • Page 114 7 CentreWare Internet Services Feature name Setting items Protocol Settings EtherTalk This is only displayed when PostScript is enabled. Printer Name – Enter the printer name for EtherTalk. Zone Name – Enter the EtherTalk zone name. Printer Type – This is a display-only item. This page allows you to configure the SMB protocol settings for the following options.
  • Page 115 Properties Feature name Setting items Protocol Settings Number of Search – Enter the maximum number of searches. You can enter a number within the range of 1–100. Password – Enter the print server (PServer) password. Confirm Password – Allows you to verify the configured password by re-entering the same password.
  • Page 116 7 CentreWare Internet Services Feature name Setting items Protocol Settings DNS: Configure DNS settings for the following situations: Get DNS Address – Allows you to enable/disable the automatic setting of the DNS server address via DHCP. DNS Address 1–3 – Enter the DNS address 1, DNS address 2 and DNS address 3 in the xxx.xxx.xxx.xxx format.
  • Page 117 Properties Feature name Setting items Protocol Settings SNMP When accessing the printer via SNMP, configure the following options on this page: Community Name (Read Only) – Enter the community name used for reference and display. Community Name (Read/Write) – Enter the read/write community name.
  • Page 118 7 CentreWare Internet Services Feature name Setting items Protocol Settings Max. no. of pages for Split Send – Allows you to set the size of outgoing e-mail in pages. You can specify a number between 0 to 999 pages in 1 page increment. If 0 is specified, outgoing e-mails will not be split.
  • Page 119 Properties Feature name Setting items Emulation Settings PostScript This page allows you to configure the settings when PostScript is enabled. Logical Printer Number – This is a display-only item. It displays the logical printer number that is being changed. Click on the [Edit] button to configure. •...
  • Page 120 7 CentreWare Internet Services Feature name Setting items Memory Settings This page allows you to change the settings for the free space available and the print page buffer size for Parallel, USB, EtherTalk, SMB, NetWare, LPD, IPP, Port9100, PostScript memory and PCL memory. Parallel Enter the print page buffer of the parallel interface within the range of 64–1024 KB in 32 KB increments.

  • Page 121: Maintenance

    Maintenance Maintenance This page displays the Error History. It contains the following details on jobs where an error has occurred. Click the [Maintenance] tab on the Header Panel on the home page. • Date/Time – Displays the date and time when the error occurred. Information is displayed in the form of yyyy-mm-dd hh:mm.
  • Page 122 7 CentreWare Internet Services...

  • Page 123: Paper And Other Media

    8 Paper and Other Media The machine is designed to use a variety of paper types and other media. This chapter provides information about loading paper and other types of media into the machine. Loading Paper This section provides information on how to load paper into trays. WARNING Do not use conductive paper such as carbonic paper or coated paper.
  • Page 124 8 Paper and Other Media Pull out the paper tray towards you. NOTE: To avoid jams and misfeeds, do not load paper on top of any remaining paper in the tray. Remove the paper, and reload it on top of the new stock loaded. When loading paper into Tray 1, push the metal plate down until it clicks.

  • Page 125: Tray 5 (Bypass Tray)

    Loading Paper NOTE: When making single/double sided copies on perforated paper, load the paper as shown in the figure on the right to feed the opposite side of the perforated side edge first. Feeding the perforated side edge first might cause paper jams. If the paper guides have been moved, slide the guides to just touch the edge of the paper.

  • Page 126: Auto Tray Switching

    8 Paper and Other Media Load the paper neatly into Tray 5 (bypass tray), making sure that the paper stack is in the center of the tray, and that the print side is facing downward. Tray 5 (bypass tray) can hold up to a 10 mm stack of paper.

  • Page 127: Storing And Handling Paper

    Storing and Handling Paper • When paper feeding starts and the selected tray malfunctions. When [Paper Supply] is not set to [Auto] or no other target tray contains paper the same size, type and orientation, the machine stops printing and message “Tray X is out of paper”...
  • Page 128 8 Paper and Other Media Standard Sizes Tray 5 Paper Size Dimensions (mm) LEF/SEF Tray 1–4 Duplex Kit (Bypass Tray) 105.0 148.0 148.0 210.0 210.0 297.0 297.0 420.0 128.5 182.0 182.0 257.0 257.0 364.0 5.5 × 8.5” 139.7 215.9 Executive 184.2 266.7 8.5 ×...

  • Page 129: Supported Paper Types

    Supported Paper Sizes and Types Non-standard Sizes Paper Size Tray 1–4 Tray 5 (Bypass Tray) Duplex Kit Width 89 to 297 mm Not available Not available Length 98.4 to 432 mm Supported Paper Types The following table lists the paper types supported for each paper tray and duplex kit. Tray 5 Paper Type Tray 1...
  • Page 130 8 Paper and Other Media...

  • Page 131: Setups

    9 Setups This chapter, written for the System Administrator, describes how to change various defaults preset on the machine, how to register various items such as mailboxes and the Address Book, and how to configure or change various Auditron settings. NOTE: Some features may not be available depending on the machine configuration.

  • Page 132: System Settings

    9 Setups System Settings This screen allows you to select features for the settings you want to configure or change. For more information, refer to the following. NOTE: If an error has occurred, such as running out of paper or removal of the paper tray, [Print Settings] on the [System Settings] screen will not be available for selection.

  • Page 133: Common Settings

    Common Settings Common Settings This screen allows you to configure or change the machine settings common to main features such as copy, fax, and scan to E-mail. Screen Default – page 133 Timer Settings – page 133 Audio Tones – page 134 Notification Tone –...

  • Page 134: Audio Tones

    9 Setups Auto Clear With this feature enabled, the machine clears the programming selections if you do not perform any operation within the selected period of time. When you select [On], you can select the time period in the range from 1 to 4 minutes. Press the <C>...

  • Page 135: Notification Tone

    Common Settings Job Complete Specify whether to activate the tone when a job finishes successfully. Machine Ready Specify whether to activate the tone when the machine becomes ready for operations. Notification Specify whether to activate the tone before the machine restores the initial status. Low Toner Alert Specify whether to activate the tone when the machine nearly runs out of toner.

  • Page 136: Auto Repeat

    9 Setups Auto Repeat Use this feature to set the machine to automatically repeat button presses after continuing to press the button for a specified period of time. This reduces the number of times you will need to press the button. When [On] is selected, specify [Repeat Start] or [Repeat Interval].
  • Page 137 Auditron Administration Auditron Mode Specify whether to enable or disable the Auditron feature. Create/Delete Displays the [Create/Delete] screen. You can register a new account or change the settings for each account. Reset Acc. Limit Resets the upper limits imposed on the number of prints for all accounts. Reset Impressions Resets the total number of prints counted for all accounts.

  • Page 138: Copy Settings

    9 Setups Copy Settings Refer to the following pages for the procedures for copy settings, which includes programming the default settings for the following features: Original Type – page 138 Lighten/Darken – page 139 Paper Supply – page 139 Reduce/Enlarge – page 139 2 Sided –...

  • Page 139: Lighten/Darken

    Copy Settings Lighten/Darken Use this feature to adjust the density when [Lighten/Darken] set to [Auto] for copying documents, or specify the default density for copying documents. Auto Adjust Select lighten or darken the image for copying when [Lighten/Darken] set to [Auto] for copying documents.

  • Page 140: Sided

    9 Setups 2 Sided Use this feature to specify the default setting to automatically make double-sided copies from single-sided or double-sided documents. 1 Sided Produces single-sided copies from single-sided documents. 2 Sided Produces double-sided copies from single-sided documents. 1 Sided Produces single-sided copies from double-sided documents.

  • Page 141: Paper Type

    Copy Settings Paper Type Specify the paper type to be loaded in Tray 2, 3, and 4. After selecting one of these trays, pressing the <Enter> button allows you to select the paper type. Auto Tray Switch Specify this option to enable Auto Tray Switching. For more information about Auto Tray Switching, refer to Auto Tray Switching in the Paper and Other Media chapter on page 126.

  • Page 142: Print Settings

    9 Setups Print Settings This section describes how to specify settings for the printer feature. For more information, refer to the following. Network/Port – page 142 System Settings – page 147 Printer Settings – page 149 Allocate Memory – page 150 Initialize/Delete Data –...
  • Page 143 Print Settings • Print Mode – Specify the method used to process print data (applied print language). When [Auto] is selected, the machine automatically detects the print language of the data received and interprets and prints the data correctly. When [PCL] or [PS] is selected, the data received from computers is processed as each of these respective data types.
  • Page 144 9 Setups • Print Mode – Specify the method used to process print data (applied print language). When [Auto] is selected, the machine automatically detects the print language of the data received and interprets and prints the data correctly. When [PCL] or [PS] is selected, the data received from computers is processed as each of these respective data types.
  • Page 145 Print Settings • Add Port No. – Specify the port number 0, 80, or within the range of 8000 to 9999. • Connection Time-Out – Specify the period of time the machine fails to receive or send data before connection time-out is activated. Connection time-out can be set within the range of 0 to 65535 seconds, in 1 second increments.
  • Page 146 9 Setups • Connection Time-Out – Specify the period of time the machine fails to receive or send data before connection time-out is activated. Connection time-out can be set within the range of 2 to 65535 seconds, in 1 second increments. •...

  • Page 147: System Settings

    Print Settings • Primary IP, Secondary IP – These items are used to confirm the automatically acquired address or manually set address. Enter addresses in the format xxx.xxx.xxx.xxx. Each group of 3 numbers (xxx) must be within the range of 0 to 255. When the primary IP address is invalid, the secondary IP address is also invalid.
  • Page 148 9 Setups Auto Job History Specify whether or not to automatically print information (Job History Report) about processed print jobs. When [Print] is selected and the recorded print jobs exceed 50 jobs, the recorded print job is automatically printed from the oldest job. Currently executing or queued print jobs are not recorded.

  • Page 149: Printer Settings

    Print Settings Printer Settings Use this feature to specify the default settings of the tray for printing. Select the required option by selecting [ ] or [ ] using the <Select> button. Press the <Enter> button. Perform the necessary operations. Press the <Enter>...

  • Page 150: Allocate Memory

    9 Setups Print ID Specify whether or not to print the user ID. When printing the user ID, specify the print position. Odd Page 2 Sided Specify whether to print the first page on single-sided or double-sided paper when the total number of pages is an odd number.

  • Page 151: Initialize/Delete Data

    Print Settings Buffer Size Specify the received buffer (where data sent from computers is temporarily stored) memory capacity for each interface. With LPD, SMB, and IPP, specify whether or not to spool to memory, the spool destination, and the memory capacity for each. •...

  • Page 152: Report/List

    9 Setups Report/List Use this feature to print the Print Meter Report. Print Meter Prints information on the total printed pages and total number of sheets used in the machine according to different computer or job owners. The [Print Meter Report] counts pages from the point where data has been initialized.

  • Page 153: Date/Time

    Fax Settings Date/Time Use this feature to set the current date and time on the machine. Enter the date and time using the alphanumeric keypad on the control panel. Press the <C> button to clear the previous value. NOTE: The range of inputs for time and data is from 00:00 on 1st January 2004 to 23:59 on 31st December 2064.

  • Page 154: Fax Send Settings

    9 Setups Fax Send Settings Use this feature to configure the default settings for sending faxes. Send Header Configure the default settings for the header information. • Save Sender Name – Allows you to register up to two names as sender information. Select [Sender Name 1] or [Sender Name 2] using the <Select>...
  • Page 155 Fax Settings • Mixed Super Halftone – Specifies a resolution for both photographs with dark and light coloring and texts are on the same image. Lighten/Darken Adjust the default density of the scanned image in five levels. Move on the screen by selecting [Darken] or [Lighten] using the <Select>...

  • Page 156: Receive Settings

    9 Setups Receive Settings Use this feature to configure the default settings for receiving faxes. NOTE: When the memory full error occurs, the settings for Multiple-Up and Rotate 90° will be lost. When this occurs, documents will be printed in reduced sizes or in divided pages according to the Receive Settings.
  • Page 157 Fax Settings • Media Available – Specify the method to notify the other party of the paper size that can be printed when receiving a fax. If [Tray Mode] is selected, the machine notifies the largest paper size of those Tray 1, 2, 3, or 4 which are set to contain plain paper will be named, regardless of whether that paper is actually set in the tray.

  • Page 158: F Code

    9 Setups NOTE: The documents which are saved in the confidential box or the bulletin board will not be printed, even at the print start time. NOTE: When the print end time is passed, the documents which are saved in the confidential box or the bulletin board, and the reports/ lists cannot be printed out, even manually.

  • Page 159: Local Terminal Information

    Fax Settings Transfer Document Specify how a received fax is to be processed by the machine. • Transfer – Forwards a received fax to a specified destination. You can select the destination fax number from the Address Book. When [Enter Speed Dial] is selected, you can specify the fax number using the One Touch Dial button, or Speed Dial code.

  • Page 160: Direct Send

    9 Setups NOTE: When changing the setting of [Ext./Outside Line], you may need to re-register fax numbers in the Address Book. NOTE: If the figure set under [Ext./Outside Line] is entered as the first digit of the destination fax number, a pause will automatically be inserted. No pause will be inserted if the number appears as the second or later digit.

  • Page 161: Report Settings

    Fax Settings Report Settings Use this feature to specify how reports are to be automatically printed. NOTE: Even if you set the machine to print out reports automatically, they cannot be printed out when the memory is insufficient. Transmission Report Configure the settings for printing report that shows the result of transmission.

  • Page 162: Customize Screens

    9 Setups Customize Screens Use this feature to rearrange the locations of menu items on the Fax screen. After selecting [Customize Screens], select the item you want to rearrange using the <Select> button, and then select the new locations pressing the < > or < > button. E-mail Settings This section describes how to configure or change the settings for sending scanned documents as e-mail attachments.

  • Page 163: Lighten/Darken

    E-mail Settings 600dpi Text Specifies a 600 dpi resolution for documents that contain text only. 200dpi Photo Specifies a 200 dpi resolution for documents that contain photographs only. 400dpi Photo Specifies a 400 dpi resolution for documents that contain photographs only. 600dpi Photo Specifies a 600 dpi resolution for documents that contain photographs only.

  • Page 164: Scan Size

    9 Setups Scan Size Use this feature to specify the default scanning area. When you select a different size from the original, documents will be scanned according to the selected size regardless of their actual sizes. Auto Detect Detects the size of the documents automatically. Only standard size can be automatically detected.

  • Page 165: Transmission Report

    Screen Contrast Transmission Report The machine automatically prints a report that shows the result of transmission. Configure the following settings for this feature. Single Destination Configure the setting to be used when sending e-mail to a single destination. If you select [Undelivered], the machine prints a report only when transmission fails.

  • Page 166: Create/Delete

    9 Setups Normal Selects the intermediate contrast level. Darker Increases the contrast level by one step. Lighter Decreases the contrast level by one step. Create/Delete This section describes how to register various items such as Address Book (Speed Dial) and mailboxes. For more information, refer to the following. Speed Dial –...
  • Page 167 Create/Delete Press the <Enter> button. Perform the necessary operations. NOTE: The feature that can be registered differs whether the destination is used for the Fax or E-mail feature. Select to register the destination used for the Fax feature. When registering a Fax destination, specify the following items. –...

  • Page 168: Fax Program

    9 Setups Delete Select when deleting the registered Speed Dial. *1:You can also use symbols as well as text and numbers. Select [Alphabet] for Entry Mode, press the <# > button to display a list of symbols, then select a symbol using the <Select> button. Fax Program This feature allows you to program information about the fax destination and the features used to send fax.

  • Page 169: Bulletin Board

    Create/Delete Poll Receive – Program the time to start polling. For details on how to set the start time, refer to Delayed Start in the Fax chapter on page 77. Post Send – Use this feature when the specified time is reached, the machine checks whether the document scheduled for transmission is present.

  • Page 170: Mailbox

    9 Setups F Code Enter an appropriate F Code to be used for communications with a remote machine. Password Enter a password using the alphanumeric keypad on the control panel. Remote Post Specify whether or not a password is required to register a document on a bulletin board.
  • Page 171 Create/Delete Remote Input Specify whether or not to use password for authentication when receiving the document from remote machine to the mailbox. Delete Deletes the selected mailbox. *1:You can also use symbols as well as text and numbers. Select [Alphabet] for Entry Mode, press the <# > button to display a list of symbols, then select a symbol using the <Select>...
  • Page 172 9 Setups...

  • Page 173: Maintenance

    10 Maintenance There will be times when the machine will require maintenance tasks to be carried out. Information contained in this chapter will assist with these tasks. Cleaning the Machine Proper maintenance is important for the smooth operation of any equipment. WARNING When cleaning this product, use the designated cleaning materials exclusive to it.

  • Page 174: The Document Feeder And Output Trays

    • Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum cleaner for the spills. It may catch fire by electric sparks inside the vacuum cleaner and cause explosion. If you spill a large volume of toner, contact your local Fuji Xerox representative.

  • Page 175: Handling Consumables/Maintenance Parts

    Replacing the Drum Cartridge Handling Consumables/Maintenance Parts Note the following precautions for handling consumables and maintenance parts. • Do not store boxes for consumables/maintenance parts upright. • Do not unpack consumables/maintenance parts before use. Avoid storing consumables/maintenance parts in the following locations: –...

  • Page 176: Removing The Old Drum Cartridge

    10 Maintenance Removing the Old Drum Cartridge Pull the front cover towards you to open Open Tray 5 (bypass tray) if necessary, and then open Cover A while lifting up the release lever. Lift up the colored lever, and slide the drum cartridge out until you can lift the handle on top of the cartridge.

  • Page 177: Inserting The New Drum Cartridge

    Replacing the Drum Cartridge Inserting the New Drum Cartridge Remove the new drum cartridge from the box. Undo the sealing tape and carefully pull out in the direction of the arrow to remove the black protective sheet from the cartridge. Place the cartridge in position as shown and slide it into the machine with the handle until it clicks.

  • Page 178: Replacing The Toner Cartridge

    10 Maintenance Close the Cover A until it latches and then close Tray 5 (bypass tray). Close the front cover. Replacing the Toner Cartridge The machine comes with a toner cartridge. The machine will display the following messages before the toner cartridge is empty. Follow the messages and replace the toner cartridge as necessary.

  • Page 179: Removing The Old Toner Cartridge

    Replacing the Toner Cartridge Removing the Old Toner Cartridge Pull the front cover towards you to open Hold the toner cartridge and pull it out slowly. NOTE: Hold the empty cartridge away from you to avoid spilling any toner residue. Inserting the New Toner Cartridge Remove the new toner cartridge from the box.

  • Page 180: Replacing The Stamp Cartridge

    10 Maintenance Close the front cover. Replacing the Stamp Cartridge If stamp impressions start to fade, replace the stamp cartridge. NOTE: Do not touch the ink pad of the stamp cartridge. If ink comes into contact with your skin, wash immediately. Removing the Old Stamp Cartridge Pull up the knob to open the document feeder cover completely.

  • Page 181: Inserting The New Stamp Cartridge

    Replacing the Stamp Cartridge Use the tweezers provided in the Stamp Kit to extract the stamp cartridge. NOTE: Make sure to remove the whole cartridge. Inserting the new Stamp Cartridge Remove the new stamp cartridge from the package. Insert the new stamp cartridge in the machine.
  • Page 182 10 Maintenance...

  • Page 183: Problem Solving

    11 Problem Solving The machine has built-in information to help identify and manage error messages and problems. It also contains troubleshooting steps to help resolve problems. Refer to the information contained in this chapter to resolve any problem solving issues. NOTE: For troubleshooting network problems, refer to the Network Administrator Guide.

  • Page 184: Paper Jams

    Otherwise, it may cause injuries or burns. Switch off the product promptly and contact your local Fuji Xerox representative. NOTE: When removing jammed paper, make sure that no bits of paper are left in the machine, since they could cause more jams or even fire.

  • Page 185: Paper Jams In Cover A

    Paper Jams Paper Jams in Cover D – page 188 Paper Jams in Exit – page 188 Paper Jams in Trays 1, 2, 3, and 4 (2–4 are Optional) – page 189 Paper Jams in Tray 5 (Bypass Tray) – page 189 Media jams happen for a variety of reasons.
  • Page 186 11 Problem Solving Pull out the paper from the machine in the direction of the arrow. Close the Cover A until it latches, and then close Tray 5 (bypass tray). Green Lever A2 Open Tray 5 (bypass tray) if necessary, and then open Cover A while lifting up the release lever.

  • Page 187: Paper Jams In Cover B

    Paper Jams Paper Jams in Cover B Follow the steps below to rectify paper jams in Cover B. Open Cover B while lifting up the release lever. Remove the jammed paper. Close Cover B until it latches. NOTE: Firmly press the center of the cover when closing it.

  • Page 188: Paper Jams In Cover D

    11 Problem Solving Paper Jams in Cover D Follow the steps below to clear paper jams in the duplex kit. Open Tray 5 (bypass tray), if necessary. Open the Cover D while lifting up the release lever. Remove the jammed paper inside the duplex unit.

  • Page 189: Paper Jams In Trays 1, 2, 3, And 4 (2-4 Are Optional)

    Paper Jams Paper Jams in Trays 1, 2, 3, and 4 (2–4 are Optional) Follow the steps below to clear paper jams in Trays 1 to 4. Pull out the Tray 1, 2, 3, or 4 towards you. Remove the jammed paper. Close the paper tray.

  • Page 190: Document Jams

    11 Problem Solving Document Jams If a document jams in the document feeder, the machine stops, and an error message is displayed on the screen. Clear the document jam according to the instructions displayed, and then reload the document in the document feeder. Paper Jams in the Document Feeder Cover Follow the steps below to clear document jams in the document feeder.

  • Page 191: Paper Jams In The Document Exit

    Document Jams Remove the jammed document slowly while holding the inner cover. Close the inner cover, and then close the document feeder cover. Paper Jams in the Document Exit Follow the steps below to clear document jams in the document exit. Pull up the knob to open the document feeder cover completely.
  • Page 192 11 Problem Solving Remove the jammed document slowly while holding the document feeder tray. Close the document feeder tray, and then close the document feeder cover.

  • Page 193: Troubleshooting Tables

    Troubleshooting Tables Troubleshooting Tables If you are experience difficulties using the machine, check the suggestions in the following tables for advice. If this does not remedy the problem, refer to Fault Clearance Procedure on page 183. Symptom Recommendation The machine will not power on. •...
  • Page 194 11 Problem Solving Symptom Recommendation The machine does not accept documents into • Check with the System Administrator memory. about available memory. • If the memory is almost full, print and delete unnecessary files. The machine displays a memory full error •...
  • Page 195 Troubleshooting Tables Symptom Recommendation The machine displays a tray fault. • Follow the steps below 1. Open the paper tray. 2. Move the paper tray guides away from the paper. 3. Move the paper tray guides against the paper so that they are just touching the paper.
  • Page 196 11 Problem Solving Symptom Recommendation Output is too light or too dark. • Load fresh paper. • Check the quality of the document. • Set the [Lighten/Darken] feature to a lighter or darker setting. • Run off more prints until the copy quality improves.
  • Page 197 Troubleshooting Tables Symptom Recommendation Image loss • When copying a document from a larger paper size to a smaller size, reduce the image to fit onto the smaller paper size. • Set a slightly smaller document size (for example, copy 90% instead of 100%). •...

  • Page 198: Fault Codes

    11 Problem Solving Symptom Recommendation Cannot store a document when using • Cancel the operation and try again after [Doc.for Polling] due to full memory. additional memory is available with deleting, printing the stored job. The fax communication finishes with an error •...
  • Page 199 Fault Codes Code Description and Corrective Action 02FFFF • E-mail address is specified as the Speed Dial number for the forwarding destination or the number has been changed to e-mail address, in Administrator Transfer settings. Administrator Transfer feature is compatible only with fax sending. Set a fax number for the forwarding destination.
  • Page 200 11 Problem Solving Code Description and Corrective Action 74xxxx 7403xx Check the remote machine or the telephone line. If the error cannot be resolved, contact the Customer Support Center. 76xxxx 7603xx Check the remote machine or the telephone line. If the error cannot be resolved, contact the Customer Support Center.
  • Page 201 Fault Codes Code Description and Corrective Action 91xxxx 9102xx Check the remote machine or the telephone line. If the error cannot be resolved, contact the Customer Support Center. 9107xx 92xxxx 9201xx Check the remote machine or the telephone line. If the error cannot be resolved, contact the Customer Support Center.
  • Page 202 11 Problem Solving Code Description and Corrective Action B2xxxx B202xx Turn the power off and on. If the error cannot be resolved, contact the Customer Support Center. B203xx B204xx B205xx B207xx B4xxxx B401xx Turn the power off and on. If the error cannot be resolved, contact the Customer Support Center.
  • Page 203 Fault Codes Code Description and Corrective Action S10001 During scanning the document, the document feeder cover has opened. Close the document feeder cover. S10010 The document has jammed. Open the document feeder cover and remove the documents. S10011 The document has jammed. Open the document feeder cover and remove the documents.
  • Page 204 11 Problem Solving Code Description and Corrective Action 016-501 POP3 server name is not set correctly when using POP3 protocol. Check if the POP3 server is set correctly. 016-502 Failed to login to POP3 server when using POP3 protocol. Check if the user name and password used for the POP3 server are set correctly.
  • Page 205 Fault Codes Code Description and Corrective Action 016-752 The machine could not print the PDF file using ContentsBridge Utility due to insufficient memory. Change the print mode in ContentsBridge Utility as follows and try again. • If the high quality mode is selected, change it to the standard mode. •...
  • Page 206 11 Problem Solving Code Description and Corrective Action 081-705 The feature specified is not available. Check the status of the machine. 081-720,722 An error occurred in the machine. Turn the power off, and then back on after the screen on the control panel is off. 081-721 User cancels the process of the job.

  • Page 207: Output Quality

    Output Quality Code Description and Corrective Action J8-1000, J8-2000, Replace the toner cartridge. Refer to Replacing the Toner Cartridge in J8-3000 the Maintenance chapter on page 178. U0-1000, U0-2000, Turn the power off and on. If the error cannot be resolved, contact the U1-1000, U3-5000, Customer Support Center.
  • Page 208 11 Problem Solving...

  • Page 209: Appendix

    12 Appendix This chapter explains main specifications of the machine, listed combination features, and optional components available for the machine. Specifications This section lists the main specifications of the machine. Note that the specifications and the appearance of the product may change without prior notice. NOTE: The machine compatible with Simplified Chinese has different numeric values for the 8K and 16K paper.
  • Page 210 Paper Trays 2 to 4 : 60 - 216g/m Paper Tray 5 (Bypass): 60 - 216g/m Important • The use of paper recommended by Fuji Xerox is suggested. Copying may not be performed correctly depending on the conditions. First copy output time 7.4 seconds (A4...

  • Page 211: Print Feature Specifications

    Specifications Continuous copy pages 99 images Note • The machine may pause temporarily to perform image stabilization. Output tray capacity approximately 250 sheets of 80 g/m paper Power source 110 - 120V AC & 220 - 240V AC Power consumption Maximum power consumption : 1,500 VA (@110 VAC) : 1,440 VA (@120 VAC)
  • Page 212 12 Appendix ® ® Supported operating PCL6 : Microsoft Windows 2000, ® ® systems Microsoft Windows ® ® Microsoft Windows Server 2003, ® Microsoft Windows Vista ® ® PostScript : Microsoft Windows 2000, ® ® Microsoft Windows ® ® Microsoft Windows Server 2003, ®...
  • Page 213 Specifications Transmission time 2 seconds Communication Mode ITU-T G3 Scanning density Standard : 8 x 3.85 lines/mm 200 x 100 dpi (7.9 x 3.9 dots/mm) Fine : 8 x 7.70 lines/mm 200 x 200 dpi (7.9 x 7.9 dots/mm) Superfine : 16 x 15.4 lines/mm Encoding method MH / MR / MMR / JBIG...

  • Page 214: Document Size Detection Table

    Maximum: A3, 11 x 17", Minimum: A5 38 - 128g/m (2-sided: 50 - 128g/m Number of originals held 50 sheets of 80 g/m paper Original changing speed <DocuCentre 1085> 18 sheets/minute (A4 1-sided) 16 sheets/minute (A4 2-sided) <DocuCentre 1055> 15 sheets/minute (A4...
  • Page 215 Document Size Detection Table Paper Size Document Document Feeder Glass Size Width (mm) Length (mm) A6 SEF B6 SEF 128.5 5.5 × 8.5” SEF 139.7 215.9 5.5 × 8.5” LEF 215.9 139.7 A5 SEF A5 LEF B5 SEF B5 LEF A4 SEF A4 LEF 8.5 ×...

  • Page 216: When Using The Fax Feature

    12 Appendix When Using the Fax Feature According to the document of which the size is the standard or not, the machine may replace the size with another one in sending. NOTE: When loading the document on the document glass, always close the document glass cover to let the machine detect the size.
  • Page 217 Document Size Detection Table Paper Size Document Feeder Document Glass Detectable/ Size in Detectable/ Size in Width Length Paper Size Sending Sending (mm) (mm) Detectable (mm) Detectable (mm) Executive LEF 266.7 184.2 257 × 184.2 297 × 257 16K LEF 257 ×...
  • Page 218 12 Appendix • Document width of 202 (mm) or less Document length (mm) Size in sending 210 × 420 (mm) • Document width from 202.1 to 213 (mm) Document length To 257 To 297 From 297.1 (mm) Size in sending 210 ×...

  • Page 219: When Using The E-Mail Feature

    Document Size Detection Table • Document width from 275.1 to 289 (mm) Length (mm) To 257 To 297 From 297.1 Size in sending 279.4 × 139.7 279.4 × 279.4 279.4 × 431.8 (mm) • Document width from 289.1 to 301 (mm) Length (mm) To 257 To 297...
  • Page 220 12 Appendix Paper Size Document Feeder Document Glass Detectable/ Size in Detectable/ Size in Width Length Paper Size Sending Sending (mm) (mm) Detectable (mm) Detectable (mm) 5.5 × 8.5” LEF 215.9 139.7 215.9 × 139.7 215.9 × 279.4 (5.5 × 8.5” LEF) (8.5 ×...

  • Page 221: Possible Combination Of Features

    Possible Combination of Features Possible Combination of Features Currently selected features Reduce/ Paper Supply Paper Type Enlarge Features to AUTO – – – – – – – – TRAY1 TRAY2–4 TRAY5 (Standard) TRAY5 (Non-Standard) Plain Heavyweight 1 – Heavyweight 2 –...
  • Page 222 12 Appendix Currently selected features Lighten/ Original Type Multiple-Up 2 Sided Output Darken Features to AUTO TRAY1 TRAY2–4 TRAY5 (Standard) TRAY5 (Non-Standard) – – Plain Heavyweight 1 – – Heavyweight 2 – – Lightweight – – Transparencies – – Labels –...

  • Page 223: Concurrency Matrix

    Concurrency Matrix • 2 Sided (2 1, 2 2) Copying using document glass will be refused when the <Start> button is pressed. (This function is available only using ADF/DADF.) • Depending on the size of the recording paper, some patterns cannot perform duplex printing.
  • Page 224 12 Appendix CentreWare Internet After Job Direct FAX E-mail Services Enet Exclude Enet Receive Data Save Preceding Job Speed Receive Net Send Scan In *1 Speed Dial Enet Send *2 Dial List Data Save List Copy Copy X Note3) FAX Send Scan In X Note3) Net Send...

  • Page 225: Optional Accessories

    Optional Accessories Optional Accessories The following table lists the main optional accessories. For details, contact our Customer Support Center. Product Name Description Fax Unit Adds the fax feature to the machine. Automatic Document Feeder Set some documents at once and scan them. Duplex Automatic Document Set some documents at once and scan them for both Feeder...

  • Page 226: Cautions And Limitations

    12 Appendix Cautions and Limitations This section explains the precautions to be observed in operating the machine, and limitations on its use. Direct Fax • Transmission by Direct Fax uses an image enlargement rate of 102% at the transmission stage. Therefore, when the document is printed out by the recipient, the image may be reduced in size, or split across multiple pages.

  • Page 227: Fax Reception

    Cautions and Limitations • When the fax is sent using Direct Fax, the document number printed in the Sent Report and the Transmission Report may be the same as a document number for a regular Fax. This can occur because the system for managing document numbers under Direct Fax and the system for doing the same under regular Fax are separated from each other.
  • Page 228 12 Appendix • Paper from Tray 5 (bypass tray) cannot be used when a received fax document or a report/list is being printed out. Posting Messages to the Bulletin Board and Retrieving Messages • Remote posting (posting to another fax machine) will post all correctly transmitted pages even if an error occurs, but with local posting (posting to the machine), an error during storage of the document causes all pages to be discarded, even if some have already been stored.

  • Page 229: Paper Selection For Fax Reception

    Paper Selection for Fax Reception Cautions for Document Jams, Paper Jams, and Paper Out during Copying Follow the steps below if document jams, paper jams, or paper out occur during copying when [Uncollated] is set for [Output]. Document Jams Remove the jammed document according to the displayed message. Sort the output and remove white papers if they exist.
  • Page 230 12 Appendix For information about unavailable trays, refer to Unavailable Tray in the Setups chapter on page 157. • If [Paper Size] is set to [Adjust Width], paper that is wider than the width of the received document • If [Paper Size] is set to [Fixed Width], paper that does not match the received document width.

  • Page 231: Glossary

    13 Glossary This chapter contains a list of terms used in the User Guide. Each term has a corresponding definition that reflects the meaning of the term as it is used in this Guide. Terms Defined Use the following definitions to learn more about the meanings of terms used in this Guide.
  • Page 232 13 Glossary Border limit One more sheet is used when the length of the transmitted document exceeds the length of paper installed on the receiving terminal. A margin at the bottom of a received document can be eliminated so that the data can be printed on one page.
  • Page 233 Terms Defined Dial Tone A tone sounds from the telephone line when a remote machine receives a call. You will then know that you are connected to the line. Dialing Characters Special characters used to enter the dial pause, etc. Digital Copier A copier that scans an image once to make one or many copies.
  • Page 234 13 Glossary Frame Type A group of data sent through the network. Facsimile communication systems standardized by the advisory committee for International Telecommunications (CCITT, now the ITU-T). Halftone Grey patterns that are neither black nor white. Header A heading printed on the first line of received documents. Input The documents placed on the Document Glass, or in the Document Feeder, to be scanned.
  • Page 235 Terms Defined NV Memory Non-volatile memory which allows the settings of the printer to be retained even when power is off. On-hook Dialing after pressing the <Manual Dial> button. This feature allows you to send a document after checking to hear the other party answers using line monitor.
  • Page 236 13 Glossary Pulse-to-Tone Switching between dialing types. This is useful when you need pulse mode to connect and tone mode to access a mailbox or another feature. Queue A temporary storage unit for jobs waiting to be processed. Quick Memory A feature which dials a facsimile telephone number Transmission immediately after the first document page is scanned.
  • Page 237 Terms Defined SMTP Simple Mail Transfer Protocol: A communications protocol (an agreement governing the way data is transmitted) commonly used for sending and receiving e-mail. Speed Dialing A form of abbreviated dialing of a number by entering a 3-digit code. Store In this guide, used for storing a scanned document image in memory.
  • Page 238 13 Glossary...

  • Page 239: Index

    14 Index Symbols accessing ........... 104 features ............104 *(asterisk) button ..........32 Jobs tab ............. 105 button ..............31 Maintenance tab ........121 button ..............31 Properties tab ..........108 Status tab ..........107 Numerics Support ............121 2 Sided ............58 target computers ........
  • Page 240 14 Index Cover C ............184 Error button ............32 Cover D ............184 Error Information ..........41 Current ..............40 Exit ..............184 Customize Screens ......141 Exit button ............32 Date Settings ............153 F Code ............75 Daylight Savings ..........153 Fault Clearance Procedure .......183 Delayed Start ..........77 Fault Codes ............198 Delete Data ............151 Fax ..............63...
  • Page 241 Initialize Data ............151 Copy ............38 interface ............212 E-mail ............39 Internet Services Settings – CWIS ....112 Fax ............... 38 Job Status ............ 39 Machine Status ..........41 Multiple-Up ...........58 Job Complete tone ..........135 Job History List – CWIS ........106 Job List –...
  • Page 242 14 Index Port Settings – CWIS ........113 Select button ............31 Port Status – CWIS ..........112 Send Header ..........74 Post Send ............169 Sender ..............99 power ..............211 sending document size ........213 Power Saver .............134 Setups ...............131 Power Saver button ..........32 2 Sided ............140 Power Saver Modes ...........35 2 Sided Originals ........155 Low Power Mode .........36...
  • Page 243 Resolution ......... 154 System controls ..........31 Rotate 90° ......... 155 System Settings ........132 Scan Size ...........164 Scanning Timer ..........134 Screen Contrast .........165 Time Settings ........... 153 Screen Default ..........133 Timer Settings ..........133 Send Header ..........154 Toner Cartridge ..........178 Speed Dial ..........166 Transfer Document ........
  • Page 244 14 Index...
  • Page 245 DocuCentre 1085/1055 User Guide ME4040E2-1 (Edition 1) July 2007 Fuji Xerox Co., Ltd. Copyright © 2007 by Fuji Xerox Co., Ltd.

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