Canon imageCLASS 2300 Sending Manual
  1. Manuals
  2. Brands
  3. Canon Manuals
  4. All in One Printer
  5. ImageCLASS 2300
  6. Sending manual
Canon imageCLASS 2300 Sending Manual

Canon imageCLASS 2300 Sending Manual

Hide thumbs Also See for imageCLASS 2300:
Table of Contents

Advertisement

Quick Links

Download this manual See also: Reference Manual, Basic Manual

Advertisement

Table of Contents
loading

Related Manuals for Canon imageCLASS 2300

Summary of Contents for Canon imageCLASS 2300

  • Page 2 Ot¯ imageCLASS 2300 Sending Guide...

  • Page 3: Manuals For The Machine

    Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. Some of the manuals listed below are only supplied with the Network Model of this machine. Guides with this symbol are PDF manuals included on the Guides with this symbol are printed manuals.
  • Page 4 Includes Samples, Formats, Error Code Table, the Glossary and index. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.

  • Page 5: Table Of Contents

    Contents Preface ............7 How to Use This Manual .
  • Page 6 Specifying the Maximum Reception Data Size ..... . .3-20 Specifying the Transmission Mode....... . .3-22 Specifying if Received Text is to be Printed .
  • Page 7 Error Code Table..........6-5 Glossary .

  • Page 8: Preface

    Preface Thank you for purchasing the Canon imageCLASS 2300. Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.
  • Page 9 • Function Keys: <Key icon> + (Key Function) Example: Press [F3] (DENSITY) Press [F4] (L)

  • Page 10: Legal Notices

    Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT.

  • Page 12: Overview

    Overview CHAPTER This chapter describes the overview of I-Fax (Internet Fax), and what you need to do before using I-Fax. What is I-Fax?............1-2 Preparation Before Use .

  • Page 13: What Is I-Fax

    What is I-Fax? I-Fax (Internet Facsimile) enables you to transmit and receive a scanned original document converted to TIFF (Tag Image File Format) image data or PDF (Portable Document Format) as an attachment of an e-mail, to/from any facsimile with I-Fax capability or any personal computer with e-mail through the Internet.

  • Page 14: Preparation Before Use

    Preparation Before Use Before using I-Fax, it is necessary to specify the following settings from the machine's control panel. 1. Network Settings 2. Mail Transmission/Reception Settings 3. Registering mail addresses in one-touch speed dialing and coded speed dialing. I Network Settings Specify the machine's parameters in the network.
  • Page 15 Preparation Before Use...

  • Page 16: Setting The Network

    Setting the Network CHAPTER This chapter describes how to specify the network settings, such as the IP Address, Subnet Mask, Default Gateway, and so on. Setting the Network ........... . . 2-2 Automatically Allocating an IP Address .

  • Page 17: Automatically Allocating An Ip Address

    Setting the Network Before using I-Fax, it is necessary to specify the following network settings: • IP Address (auto/manual) • Subnet Mask • Default Gateway • DNS Server Address • DNS Dynamic Setting • Host Name • Domain Name IMPORTANT Specified settings become effective after the machine is restarted (when you turn the main power back on).
  • Page 18 Press [F3] (M) or [F4] (L) to highlight <06 SYSTEM SETTINGS> © press [OK]. Each time you press (M) or (L), the next or previous menu option becomes highlighted. The SYSTEM SETTINGS menu appears. IMPORTANT When <ENTER A MANAGEMENT ID NUMBER> is displayed, input the System Administration ID and the System Password.
  • Page 19 Press [F3] (M) or [F4] (L) to highlight <01 AUTO> © press [OK]. The AUTO menu appears. Press [F3] (M) or [F4] (L) to highlight <01 DHCP>, <02 BOOTP> or <03 RARP> © press [OK]. The display for specifying the highlighted IP address allocation protocol appears. Press [F3] (M) or [F4] (L) to highlight <01 ON>...

  • Page 20: Manually Specifying An Ip Address

    Manually Specifying an IP Address This section describes how to manually specify an IP address in the NETWORK SETTINGS menu when an IP address is already allocated, or when you cannot automatically obtain an IP address. To automatically allocate an IP address using DHCP, BOOTP or RARP, see "Automatically Allocating an IP Address,"...
  • Page 21 Press [F3] (M) or [F4] (L) to highlight <03 NETWORK SETTINGS> © press [OK]. The NETWORK SETTINGS menu appears. Press [F3] (M) or [F4] (L) to highlight <01 IP ADDRESS AUTO.> © press [OK]. The IP ADDRESS AUTO. menu appears. Press [F3] (M) or [F4] (L) to highlight <02 FIXED>...

  • Page 22: Specifying A Subnet Mask

    Input an IP address using the numeric keys © press [OK]. Specify the IP address for the machine with 4 numbers delimited by periods (.) (from 0 to 255). OPER SYMBOLS Input Example: 192.168.0.215 The NETWORK SETTINGS menu returns. NOTE •...
  • Page 23 Press [F3] (M) or [F4] (L) to highlight <06 SYSTEM SETTINGS> © press [OK]. Each time you press (M) or (L), the next or previous menu option becomes highlighted. The SYSTEM SETTINGS menu appears. IMPORTANT When <ENTER A MANAGEMENT ID NUMBER> is displayed, input the System Administration ID and the System Password.

  • Page 24: Specifying A Default Gateway

    Input a subnet mask using the numeric keys © press [OK]. Input Example: 255.255.255.0 OPER SYMBOLS The NETWORK SETTINGS menu returns. NOTE • You can move the cursor by pressing ( ) or ( ). • If a number has been previously input, press (Clear) before entering a new number.
  • Page 25 The SYSTEM SETTINGS menu appears. IMPORTANT When <ENTER A MANAGEMENT ID NUMBER> is displayed, input the System Administration ID and the System Password. For how to input the System Administration ID and the System Password, see Chapter 5, "System Manager Settings,"...

  • Page 26: Specifying A Dns Server Address

    Reset Press [Reset] to return to the Basic Features screen. Specifying a DNS Server Address This section describes how to input a DNS server address. Additional Functions Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. Press [F3] (M) or [F4] (L) to highlight <06 SYSTEM SETTINGS>...
  • Page 27 Press [F3] (M) or [F4] (L) to highlight <03 NETWORK SETTINGS> © press [OK]. The NETWORK SETTINGS menu appears. Press [F3] (M) or [F4] (L) to highlight <05 DNS SERVER ADD.> © press [OK]. The display for entering the DNS server address appears. Input a DNS server address using the numeric keys ©...

  • Page 28: Specifying Dns Dynamic Setting

    Specifying DNS Dynamic Setting Specify whether the DNS will automatically update in case it is changed. Additional Functions Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. Press [F3] (M) or [F4] (L) to highlight <06 SYSTEM SETTINGS> © press [OK]. Each time you press (M) or (L), the next or previous menu option...

  • Page 29: Specifying A Host Name

    Press [F3] (M) or [F4] (L) to highlight <06 DNS DYNAMIC SET> © press [OK]. The DNS DYNAMIC SET menu appears. Press [F3] (M) or [F4] (L) to highlight <01 OFF> or <02 ON> © press [OK]. The NETWORK SETTINGS menu returns. Reset Press [Reset] to return to the Basic Features screen.
  • Page 30 Press [F3] (M) or [F4] (L) to highlight <06 SYSTEM SETTINGS> © press [OK]. Each time you press (M) or (L), the next or previous menu option becomes highlighted. The SYSTEM SETTINGS menu appears. IMPORTANT When <ENTER A MANAGEMENT ID NUMBER> is displayed, input the System Administration ID and the System Password.

  • Page 31: Specifying A Domain Name

    Input a Host Name using the numeric keys © press [OK]. Input Example: HOST_NAME Press (Input Mode) to change the input mode according to the characters OPER SYMBOLS you need to enter. (See Chapter 2, "Basic Operations," in the Reference Guide.) The NETWORK SETTINGS menu returns.
  • Page 32 IMPORTANT When <ENTER A MANAGEMENT ID NUMBER> is displayed, input the System Administration ID and the System Password. For how to input the System Administration ID and the System Password, see Chapter 5, "System Manager Settings," in the Reference Guide. Press [F3] (M) or [F4] (L) to highlight <03 NETWORK SETTINGS>...
  • Page 33 2-18 Setting the Network...

  • Page 34: Setting Up A Mail Account

    Setting Up a Mail Account CHAPTER This chapter describes the procedures to set up the mail user and the SMTP/POP3 server. Specifying Mail Basic Items ..........3-2 Registering an SMTP Server .

  • Page 35: Specifying Mail Basic Items

    Specifying Mail Basic Items This section describes procedures for specifying I-Fax transmitting and receiving conditions. You can specify the following items in MAIL USER SETTINGS: Item Description Setting 01 SMTP SERVER Register a SMTP server address. 02 POP3 SERVER Register a POP3 server address. 03 EMAIL RX PROTOCOL Specify a reception protocol.

  • Page 36: Registering An Smtp Server

    Item Description Setting 14 ADDRESS FORMAT Specify a mail address format. 'NAME <ADDRESS>*', 'ADDRESS (NAME)', 'ADDRESS ONLY' 15 PRINT MAIL HEADER Specify whether the mail header 'OFF*', 'ON' (including date and subject) is to be printed. An asterisk (*) indicates the default setting. Registering an SMTP Server If you transmit and receive I-Fax using an SMTP (Simple Mail Transfer Protocol) server, you need to register the SMTP server address.
  • Page 37 Press [F3] (M) or [F4] (L) to highlight <08 LAN SETTINGS> © press [OK]. The LAN SETTINGS menu appears. Press [F3] (M) or [F4] (L) to highlight <01 MAIL USER SETTING> © press [OK]. The MAIL USER SETTING menu appears. Press [F3] (M) or [F4] (L) to highlight <01 SMTP SERVER>...

  • Page 38: Registering A Pop3 Server

    NOTE You can input an IP address as well as an SMTP server address. Reset Press [Reset] to return to the Basic Features screen. Registering a POP3 Server If you receive I-Fax using a POP3 (Post Office Protocol 3) server, register a POP3 server address.
  • Page 39 Press [F3] (M) or [F4] (L) to highlight <08 LAN SETTINGS> © press [OK]. The LAN SETTINGS menu appears. Press [F3] (M) or [F4] (L) to highlight <01 MAIL USER SETTING> © press [OK]. The MAIL USER SETTING menu appears. Press [F3] (M) or [F4] (L) to highlight <02 POP3 SERVER>...

  • Page 40: Specifying A Mail Reception Protocol

    NOTE You can input an IP address as well as a POP3 server address. Reset Press [Reset] to return to the Basic Features screen. Specifying a Mail Reception Protocol Specify whether the machine is to receive I-Fax via an SMTP server or a POP3 server.
  • Page 41 Press [F3] (M) or [F4] (L) to highlight <08 LAN SETTINGS> © press [OK]. The LAN SETTINGS menu appears. Press [F3] (M) or [F4] (L) to highlight <01 MAIL USER SETTING> © press [OK]. The MAIL USER SETTING menu appears. Press [F3] (M) or [F4] (L) to highlight <03 EMAIL RX PROTOCOL>...

  • Page 42: Specifying A Pop3 Mail Check Interval

    Specifying a POP3 Mail Check Interval Specify a POP3 mail check interval (in minutes). NOTE The default setting is '0 (minutes)'. Additional Functions Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. Press [F3] (M) or [F4] (L) to highlight <03 FAX SETTINGS> © press [OK].
  • Page 43 Press [F3] (M) or [F4] (L) to highlight <01 MAIL USER SETTING> © press [OK]. The MAIL USER SETTING menu appears. Press [F3] (M) or [F4] (L) to highlight <04 CHECK INTERVAL> © press [OK]. The display for entering the check interval time appears. Press [F2] (-) or [F3] (+) to specify an interval (in minutes) for periodically checking mail ©...

  • Page 44: Specifying The Number Of Retries

    Specifying the Number of Retries Specify the number of retries for reconnecting to the network after failure. NOTE The default setting is '2 (times)'. Additional Functions Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. Press [F3] (M) or [F4] (L) to highlight <03 FAX SETTINGS> © press [OK].
  • Page 45 Press [F3] (M) or [F4] (L) to highlight <01 MAIL USER SETTING> © press [OK]. The MAIL USER SETTING menu appears. Press [F3] (M) or [F4] (L) to highlight <05 RETRY> © press [OK]. The display for entering the number of retries appears. Press [F2] (-) or [F3] (+) to specify the number of retries ©...

  • Page 46: Specifying A Retry Interval

    Specifying a Retry Interval Specify a retry interval (in minutes) to reconnect to the network after failure. NOTE The default setting is '2 (minutes)'. Additional Functions Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. Press [F3] (M) or [F4] (L) to highlight <03 FAX SETTINGS> © press [OK].
  • Page 47 Press [F3] (M) or [F4] (L) to highlight <01 MAIL USER SETTING> © press [OK]. The MAIL USER SETTING menu appears. Press [F3] (M) or [F4] (L) to highlight <06 RETRY INTERVAL> © press [OK]. The display for entering the retry interval appears. Press [F2] (-) or [F3] (+) to specify a retry interval (in minutes) ©...

  • Page 48: Specifying The Time Zone

    Specifying the Time Zone Specify the time zone of the machine. Additional Functions Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. Press [F3] (M) or [F4] (L) to highlight <03 FAX SETTINGS> © press [OK]. Each time you press (M) or (L), the next or previous menu option becomes highlighted.
  • Page 49 Press [F3] (M) or [F4] (L) to highlight <01 MAIL USER SETTING> © press [OK]. The MAIL USER SETTING menu appears. Press [F3] (M) or [F4] (L) to highlight <07 TIME ZONE SETTING> © press [OK]. The TIME ZONE SETTING menu appears. Press [F3] (M) or [F4] (L) to specify one of the thirty (30) time zones ©...

  • Page 50: Specifying A Port Number

    Specifying a Port Number Specify a connection port number for each item. NOTE • The default settings are '25' for SMTP and '110' for POP3. • It is recommended to use the machine with the default settings. Additional Functions Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears.
  • Page 51 Press [F3] (M) or [F4] (L) to highlight <01 MAIL USER SETTING> © press [OK]. The MAIL USER SETTING menu appears. Press [F3] (M) or [F4] (L) to highlight <08 PORT NO.> © press [OK]. The PORT NO. (port number) menu is displayed, and <01 SMTP TX> is highlighted.
  • Page 52 NOTE • You can specify a port number from 00001 to 65535. • You can specify a port number using the numeric keys. Press [F3] (M) or [F4] (L) to highlight <02 POP3 RX> or <03 SMTP RX> © press [OK]. G If you highlight <02 POP3 RX>: ❑...

  • Page 53: Specifying The Maximum Reception Data Size

    Specifying the Maximum Reception Data Size Specify the maximum reception data size, in kilobytes. NOTE The default setting is '1000 (KB)'. Additional Functions Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. Press [F3] (M) or [F4] (L) to highlight <03 FAX SETTINGS> © press [OK].
  • Page 54 Press [F3] (M) or [F4] (L) to highlight <01 MAIL USER SETTING> © press [OK]. The MAIL USER SETTING menu appears. Press [F3] (M) or [F4] (L) to highlight <09 MAX. RX DATA SIZE> © press [OK]. The display for entering the maximum reception data size appears. Press [F2] (-) or [F3] (+) to input the maximum reception data size (in kilobytes) ©...

  • Page 55: Specifying The Transmission Mode

    Specifying the Transmission Mode Specify the transmission mode of I-Fax. NOTE The default setting is 'SIMPLE MODE'. Additional Functions Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. Press [F3] (M) or [F4] (L) to highlight <03 FAX SETTINGS> © press [OK]. Each time you press (M) or (L), the next or previous menu option...
  • Page 56 Press [F3] (M) or [F4] (L) to highlight <01 MAIL USER SETTING> © press [OK]. The MAIL USER SETTING menu appears. Press [F3] (M) or [F4] (L) to highlight <10 TX MODE> © press [OK]. The TX MODE menu appears. Press [F3] (M) or [F4] (L) to highlight <01 SIMPLE MODE>...

  • Page 57: Specifying If Received Text Is To Be Printed

    Reset Press [Reset] to return to the Basic Features screen. Specifying if Received Text is to be Printed Specify whether message text is to be printed when received images have message text. • If you specify 'ON', message text will always be printed. •...
  • Page 58 Press [F3] (M) or [F4] (L) to highlight <08 LAN SETTINGS> © press [OK]. The LAN SETTINGS menu appears. Press [F3] (M) or [F4] (L) to highlight <01 MAIL USER SETTING> © press [OK]. The MAIL USER SETTING menu appears. Press [F3] (M) or [F4] (L) to highlight <11 RX TEXT PRINT>...

  • Page 59: Specifying How To Handle A Large Size E-Mail

    Specifying How to Handle a Large Size E-Mail Specify whether mail is to be left on a server when it is larger than the specified size. NOTE The default setting is 'LEAVE ON SERVER'. Additional Functions Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. Press [F3] (M) or [F4] (L) to highlight <03 FAX SETTINGS>...
  • Page 60 Press [F3] (M) or [F4] (L) to highlight <01 MAIL USER SETTING> © press [OK]. The MAIL USER SETTING menu appears. Press [F3] (M) or [F4] (L) to highlight <12 LARGE MAIL> © press [OK]. The LARGE MAIL menu appears. Press [F3] (M) or [F4] (L) to specify <01 LEAVE ON SERVER>...

  • Page 61: Specifying How To Handle Error Mail

    Specifying How to Handle Error Mail Specify whether error mail is to be left on the server. NOTE The default setting is 'LEAVE ON SERVER'. Additional Functions Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. Press [F3] (M) or [F4] (L) to highlight <03 FAX SETTINGS> © press [OK].
  • Page 62 Press [F3] (M) or [F4] (L) to highlight <01 MAIL USER SETTING> © press [OK]. The MAIL USER SETTING menu appears. Press [F3] (M) or [F4] (L) to highlight <13 ERROR MAIL> © press [OK]. The ERROR MAIL menu appears. Press [F3] (M) or [F4] (L) to highlight <01 LEAVE ON SERVER>...

  • Page 63: Specifying A Mail Address Format

    Specifying a Mail Address Format Specify a mail address display format for transmitting and receiving e-mail. NOTE The default setting is 'NAME <ADDRESS>'. Additional Functions Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. Press [F3] (M) or [F4] (L) to highlight <03 FAX SETTINGS> © press [OK].
  • Page 64 Press [F3] (M) or [F4] (L) to highlight <01 MAIL USER SETTING> © press [OK]. The MAIL USER SETTING menu appears. Press [F3] (M) or [F4] (L) to highlight <14 ADDRESS FORMAT> © press [OK]. The ADDRESS FORMAT menu appears. Press [F3] (M) or [F4] (L) to highlight a mail address format ©...

  • Page 65: Specifying Mail Header Printing

    Specifying Mail Header Printing Specify whether a mail header (including date and title) is to be printed. NOTE The default setting is 'OFF'. Additional Functions Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. Press [F3] (M) or [F4] (L) to highlight <03 FAX SETTINGS> © press [OK].
  • Page 66 Press [F3] (M) or [F4] (L) to highlight <01 MAIL USER SETTING> © press [OK]. The MAIL USER SETTING menu appears. Press [F3] (M) or [F4] (L) to highlight <15 PRINT MAIL HEADER> © press [OK]. The PRINT MAIL HEADER menu appears. Press [F3] (M) or [F4] (L) to highlight <01 OFF>...

  • Page 67: Registering A Mail Address

    Registering a Mail Address This section describes how to register a mail address and name of a mail sender. Up to five mail addresses can be registered. Additional Functions Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. Press [F3] (M) or [F4] (L) to highlight <03 FAX SETTINGS> © press [OK].
  • Page 68 Press [F3] (M) or [F4] (L) to highlight <02 E-MAIL ADD SETTNG> © press [OK]. The display for highlighting a mail address appears. Press [F3] (M) or [F4] (L) to highlight any number under which you register a mail address © press [OK]. The E-MAIL ADD SETTNG menu appears.
  • Page 69 Press [OK]. The display for entering the e-mail address appears. Input a mail address using the numeric keys © press [OK]. Input Example: system@europe.com For details on how to input characters, see Chapter 2, "Basic Operations," in the OPER SYMBOLS Reference Guide.
  • Page 70 The SMTP SETTINGS menu returns. The 03 OPTIONAL SETTING menu is highlighted. Press [OK]. If you select '01 OFF', the SMTP SETTINGS menu returns. To continue registering another e-mail address option, repeat the above procedure from step 5. If you select '02 ON', the OPTIONAL SETTING menu appears. Proceed to "Specifying Optional Settings for Transmitting Mail,"...

  • Page 71: Specifying Optional Settings For Transmitting Mail

    Specifying Optional Settings for Transmitting Mail This section describes how to specify the optional settings for transmitting mail. You can specify the following items as options. Item Description Setting 01 REPLY ADDRESS Enter a mail address for the reply mail destination. 02 SUBJECT Specify whether a subject is 'AUTO*', 'FIXED'...
  • Page 72 Additional Functions Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. Press [F3] (M) or [F4] (L) to highlight <03 FAX SETTINGS> © press [OK]. Each time you press (M) or (L), the next or previous menu option becomes highlighted. The FAX SETTINGS menu appears. Press [F3] (M) or [F4] (L) to highlight <08 LAN SETTINGS>...
  • Page 73 Press [F3] (M) or [F4] (L) to highlight any number under which you register a mail address © press [OK]. The E-MAIL ADD SETTNG menu appears. NOTE • Register the default mail address as the value under '01'. • Up to five mail addresses can be registered. Press [F3] (M) or [F4] (L) to highlight <01 SMTP SETTINGS>...
  • Page 74 The display for entering the reply mail address appears. Input a reply mail address using the numeric keys © press [OK]. Input Example: administrator@europe.com OPER SYMBOLS For details on how to input characters, see Chapter 2, "Basic Operations," in the Reference Guide.
  • Page 75 G If you select <02 FIXED>: ❑ Press [OK]. The display for entering the subject appears. ❑ Input a subject © press [OK]. For details on how to input characters, see Chapter 2, "Basic Operations," in the Reference Guide. OPER SYMBOLS The OPTIONAL SETTING menu returns.
  • Page 76 G If you select <02 ON>: ❑ Press [OK]. The display for entering the message text appears. ❑ Input message text © press [OK]. For details on how to input characters, see Chapter 2, "Basic Operations," in the Reference Guide. OPER SYMBOLS The OPTIONAL SETTING menu returns.
  • Page 77 G If you select <02 ON>: ❑ Press [OK]. The display for entering the signature appears. ❑ Input a signature © press [OK]. For details on how to input characters, see Chapter 2, "Basic Operations," in the Reference Guide. OPER SYMBOLS The OPTIONAL SETTING menu returns.
  • Page 78 Press [OK]. The RX CONFIRMATION menu appears. Press [F3] (M) or [F4] (L) to highlight <01 OFF> or <02 ON> © press [OK]. The OPTIONAL SETTING menu returns. <07 AUTO LINE WRAP> is highlighted. Press [OK]. The AUTO LINE WRAP menu appears. Press [F3] (M) or [F4] (L) to highlight <01 OFF>...
  • Page 79 G If you select <02 ON>: ❑ Press [OK]. The display for entering the number of characters to be wrapped appears. ❑ Press [F2] (-) or [F3] (+) to specify the number of characters to be wrapped © press [OK]. The E-MAIL ADD SETTNG menu returns.

  • Page 80: Setting To Receive Mail Via A Pop3 Server

    Setting to Receive Mail Via a POP3 Server This section describes the necessary setting procedure to receive mail via a POP3 server. Additional Functions Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. Press [F3] (M) or [F4] (L) to highlight <03 FAX SETTINGS> © press [OK].
  • Page 81 Press [F3] (M) or [F4] (L) to highlight <02 E-MAIL ADD SETTNG> © press [OK]. The display for highlighting a mail address appears. Press [F3] (M) or [F4] (L) to highlight any number under which you register a mail address © press [OK]. The E-MAIL ADD SETTNG menu appears.
  • Page 82 Input the identifier for the POP3 account © press [OK]. For details on how to input characters, see Chapter 2, "Basic Operations," in the Reference Guide. OPER SYMBOLS The POP3 SETTINGS menu returns. <02 POP3 PASSWORD> is highlighted. NOTE Input an identifier using the numeric keys. Press [OK].
  • Page 83 3-50 Setting to Receive Mail Via a POP3 Server...

  • Page 84: Checking Settings And Registering Destinations

    Checking Settings and Registering Destinations CHAPTER This chapter describes various methods for checking settings, and registering destinations, such as for mail address and FTP Server. Checking Settings............4-2 Checking the IP Address .

  • Page 85: Checking Settings

    Checking Settings This section describes how to check the settings of the IP address, network, and mail account. You can check the settings with the machine's display or by printing the user data list. Checking the IP Address You can check the currently operating IP address, subnet mask, default gateway, etc., on the machine's display.
  • Page 86 IMPORTANT When <ENTER A MANAGEMENT ID NUMBER> is displayed, input the System Administration ID and the System Password. For how to input the System Administration ID and the System Password, see Chapter 5, "System Manager Settings," in the Reference Guide . Press [F3] ( M ) or [F4] ( L ) to highlight <03 NETWORK SETTINGS>...

  • Page 87: Checking By The User Data List

    Checking by the User Data List You can check settings of the network and mail account by printing the user data list. For an output example of a user data list, see Chapter 14, "Appendix," in the Facsimile Guide . Press [FAX].

  • Page 88: Registering Destinations (Mail Addresses)

    Registering Destinations (Mail Addresses) You can register mail addresses for destinations in one-touch speed dialing and coded speed dialing. Registering Mail Addresses for One-Touch/Coded Speed Dialing You can register up to 63 destinations for one-touch speed dialing, and 137 destinations for coded speed dialing. You can register a mail address and destination name for each one-touch speed dialing or coded speed dialing entry.
  • Page 89 Press [F3] ( M ) or [F4] ( L ) to highlight <01 1-TOUCH SPD DIAL> or <02 CODED SPD DIAL> © press [OK]. The display for selecting the type of destination for One-Touch or Coded Speed Dialing appears. NOTE Group Dial can only register previously registered One-Touch and Coded Speed Dial destinations.
  • Page 90 Press [OK]. The display for entering the e-mail address appears. Input a mail address using the numeric keys © press [OK]. OPER SYMBOLS The E-MAIL ADDRESS menu returns. <02 NAME> is highlighted. Press [OK]. The display for entering a name appears. Input a destination name using the numeric keys ©...
  • Page 91 NOTE • For details on how to input characters, see Chapter 2, "Basic Operations," in the Reference Guide. • You can input up to 16 characters in the ALPHA INPUT or NUMBER INPUT mode. Press [OK]. The OPTIONAL SETTING menu appears. If you want to specify an optional setting, press [F3] (M) or [F4] (L) to highlight <02 ON>...

  • Page 92: Specifying Mail Transmitting Conditions

    Specifying Mail Transmitting Conditions When you register a mail address in one-touch speed dialing, you can also register the following transmitting conditions. Item Description Setting 01 ACCESS CODE Register a 2 to 5 digit access code, 2 to 5 digit so that you can easily specify a destination when transmitting.
  • Page 93 Press [F3] (M) or [F4] (L) to highlight <04 ADD. REGISTRATION> © press [OK]. Each time you press (M) or (L), the next or previous menu option becomes highlighted. The ADD. REGISTRATION menu appears. Press [F3] (M) or [F4] (L) to highlight <01 1-TOUCH SPD DIAL>...
  • Page 94 Press [F3] (M) or [F4] (L) to highlight any registration number for one-touch speed dialing or coded speed dialing © press [OK]. If the number has already been registered, the name and phone number of its destination will be displayed. The E-MAIL ADDRESS menu appears.
  • Page 95 Input an access code using the numeric keys © press [OK]. OPER SYMBOLS The OPTIONAL SETTING menu returns. <02 TX MODE> is highlighted. Press [OK]. The TX MODE menu appears. Press [F3] (M) or [F4] (L) to highlight <01 SIMPLE MODE> or <02 E-MAIL MODE>...
  • Page 96 The OPTIONAL SETTING menu returns. <03 TX FILE NAME> is highlighted. Press [OK]. The TX FILE NAME menu appears. Press [F3] (M) or [F4] (L) to highlight <01 AUTO>, <02 FIXED>, or <03 FIXED + TX TIME> © press [OK]. G If you select <01 AUTO>: ❑...
  • Page 97 NOTE • For details on how to input characters, see Chapter 2, "Basic Operations," in the Reference Guide. • Input a file name using numeric keys. • If you highlight '01 AUTO', a file name for transmission will be given as follows (Extension will be automatically assigned according to the image data format.): - AAAABBBB.tif (AAAA: communication administrative number, BBBB: consecutive number of attached file)
  • Page 98 Input the transmission start time using the numeric keys © press [OK]. OPER SYMBOLS The TX TIME SETTNG menu returns. NOTE • Input the transmission start time in 24-hour notation (00:00 to 23:59). • If you make a mistake when inputting time, return to the beginning of the incorrect number and overwrite it with the correct number.
  • Page 99 The display for highlighting a registration number returns. NOTE The sender names need to have been registered beforehand. For details on how to register sender names, see Chapter 1, "Before You Use the Fax Functions," in the Facsimile Guide. Reset Press [Reset] to return to the Basic Features screen.

  • Page 100: Registering Destinations (Ftp Server)

    Registering Destinations (FTP Server) You can register an FTP server name in one-touch speed dialing and coded speed dialing. Registering FTP Server Name for One-Touch/Coded Speed Dialing You can upload an image to an FTP server by registering an FTP server name and password, in one-touch speed dialing and coded speed dialing.
  • Page 101 Press [F3] (M) or [F4] (L) to highlight <01 1-TOUCH SPD DIAL> or <02 CODED SPD DIAL> © press [OK]. Press [F3] (M) or [F4] (L) to highlight <03 FTP SERVER> © press [OK]. Screen Example: Registering an FTP server for one-touch speed dialing. The display for highlighting a registration number appears.
  • Page 102 The display for entering the FTP server name appears. Input an FTP server name using the numeric keys © press [OK]. OPER SYMBOLS The FTP SERVER menu returns. <02 NAME> is highlighted. NOTE You can also input an IP address for the FTP server instead of an FTP server name.
  • Page 103 Press [OK]. The display for entering the login name appears. Input a login name using the numeric keys © press [OK]. OPER SYMBOLS The FTP SERVER menu returns. <04 PASSWORD> is highlighted. NOTE • For details on how to input characters, see Chapter 2, "Basic Operations," in the Reference Guide.
  • Page 104 <05 UPLOAD DIRECTORY> is highlighted. Press [OK]. The display for entering the upload directory appears. Input an upload directory for the image using the numeric keys © press [OK]. OPER SYMBOLS The FTP SERVER menu returns. <06 OPTIONAL SETTING> is highlighted. NOTE •...

  • Page 105: Specifying Settings For Transmitting Mail To An Ftp Server

    If you highlight <01 OFF>, the screen for registering FTP SERVER returns. To continue registering other one-touch speed dialing, repeat the above procedure from step 5. If you highlight <02 ON>, the OPTIONAL SETTING menu appears. Proceed to "Specifying Settings for Transmitting Mail to an FTP Server," on p. 4-22. In the OPTIONAL SETTING menu, you can specify optional settings, including Access Code, Put File Name, Image Format, Control Port Number, Use Control File, TX Time Setting, and Sender Name.
  • Page 106 Item Description Setting 06 TX TIME SETTNG If you specify the transmission start time, 00:00 to 23:59 the document stored in the memory will be transmitted at that specified time. 07 SENDER NAME If you register the sender name, documents will be transmitted with the registered sender name attached.
  • Page 107 NOTE Group Dial can only register previously registered One-Touch and Coded Speed Dial destinations. Press [F3] (M) or [F4] (L) to highlight <03 FTP SERVER> © press [OK]. Screen Example: Registering an FTP server for one-touch speed dialing. The display for highlighting a registration number appears. Press [F3] (M) or [F4] (L) to highlight any registration number for one-touch speed dialing or coded speed dialing ©...
  • Page 108 Press [F3] (M) or [F4] (L) to highlight <02 ON> © press [OK]. The OPTIONAL SETTING menu appears. Press [F3] (M) or [F4] (L) to highlight <01 ACCESS CODE> © press [OK]. The display for entering the access code appears. Input an access code using the numeric keys ©...
  • Page 109 Press [F3] (M) or [F4] (L) to highlight <01 AUTO>, <02 FIXED>, or <03 FIXED + TX TIME> © press [OK]. G If you select <01 AUTO>: ❑ The OPTIONAL SETTING menu returns. Proceed to step 12. G If you select <02 FIXED> or <03 FIXED + TX TIME>: ❑...
  • Page 110 Press [OK]. The IMAGE FORMAT menu appears. Press [F3] (M) or [F4] (L) to highlight the image format to be attached to an e-mail © press [OK]. The OPTIONAL SETTING menu returns. <04 CONTROL PORT NO.> is highlighted. Press [OK]. The display for entering the control port number appears.
  • Page 111 Press [F2] (-) or [F3] (+) to decrease or increase for specifying a port number © press [OK]. You can also specify a port number using the numeric keys. The OPTIONAL SETTING menu returns. NOTE Leave the USE CONTROL FILE setting '01 OFF'. This function is not available in this model.
  • Page 112 Input the transmission start time using the numeric keys © press [OK]. OPER SYMBOLS The TX TIME SETTNG menu returns. NOTE • Input the transmission start time in 24-hour notation (00:00 to 23:59). • If you make a mistake when inputting time, return to the beginning of the incorrect number and overwrite it with the correct number.
  • Page 113 NOTE The sender names need to have been registered beforehand. For details on how to register sender names, see Chapter 1, "Before You Use the Fax Functions," in the Facsimile Guide. Reset Press [Reset] to return to the Basic Features screen. 4-30 Registering Destinations (FTP Server)

  • Page 114: Transmission And Reception

    Transmission and Reception CHAPTER This chapter describes the various procedures of transmission and reception. I-Fax Transmission and Reception ......... . 5-2 Transmitting I-Fax by One-Touch Speed Dialing, Coded Speed Dialing, or Access Code .

  • Page 115: I-Fax Transmission And Reception

    I-Fax Transmission and Reception This section describes how to transmit and receive mail with the I-Fax functions of the machine. Transmitting I-Fax by One-Touch Speed Dialing, Coded Speed Dialing, or Access Code This section describes the basic procedure to transmit mail by one-touch speed dialing, coded speed dialing, or access code.
  • Page 116 Line/Mail Press [Line/Mail] to display <I-FAX>. The machine is ready to transmit. Place a document. NOTE For details on how to place a document, see Chapter 3, "Basic Sending," in the Facsimile Guide. Specify the transmitting conditions © press [OK]. NOTE To specify a sender name, open all three one-touch speed dialing panels, then press [TTI Selector] and select a sender name.

  • Page 117: Manual I-Fax Transmitting

    Start Press [Start]. The machine scans the document. NOTE • To cancel transmitting, press (Stop) while scanning the document or while on standby for transmitting. You cannot cancel while transmitting, even if you press (Stop). • If the machine fails to transmit due to transmitting error, etc., it will retransmit for the number of times specified in RETRY of the MAIL USER SETTING menu.
  • Page 118 Place a document. NOTE For details on how to place a document, see Chapter 3, "Basic Sending," in the Facsimile Guide. Specify the transmitting conditions © press [OK]. NOTE To specify a sender name, open all three one-touch speed dialing panels, then press [TTI Selector] and select a sender name.

  • Page 119: Receiving I-Fax

    Receiving I-Fax If you set EMAIL RX PROTOCOL to SMTP on the MAIL USER SETTING menu, or set EMAIL RX PROTOCOL to POP3 and specify an interval in the CHECK INTERVAL menu, the machine will automatically receive mail. (See "Specifying Mail Basic Items,"...
  • Page 120 Start Press [Start]. The machine receives mail. NOTE • To cancel receiving mail, press (Stop). When "CANCEL DURING TX/RX?" is displayed, press (OK). • If data size of the transmitted mail is larger than that specified at MAX. RX DATA SIZE of the MAIL USER SETTING menu, the machine will not receive that mail, and skips to the next mail.

  • Page 121: Transmitting To An Ftp Server

    Transmitting to an FTP Server This section describes the procedure to transmit a document to an FTP server. Transmitting to an FTP Server The document to be transmitted to an FTP server will be converted to TIFF image or PDF format data according to the mode specified in TX MODE of the MAIL USER SETTING menu.
  • Page 122 NOTE To specify a sender name, open all three one-touch speed dialing panels, then press [TTI Selector] and select a sender name. When you do not specify a sender name, the mail will be sent under the sender name registered in '01'. Specify an FTP server destination with one-touch speed dialing, coded speed dialing, or access code.

  • Page 123: Types And Usage Of Memory Boxes

    Types and Usage of Memory Boxes You can use the Relay Box and Transfer Box with I-Fax transmission and reception and FTP transmission. The use of these memory boxes is the same as that of normal fax functions. (See Chapter 6, "Memory Features," in the Facsimile Guide.) NOTE •...

  • Page 124: Appendix

    Appendix CHAPTER Samples and Formats........... . 6-2 Report Samples .

  • Page 125: Samples And Formats

    Samples and Formats Report Samples Transmission and reception results of I-Fax, and transmission results to an FTP server will be displayed in the Transmission Mode column. The following is a sample of the Activity Report. NOTE "OK" will not be displayed in the RESULT column as the result of transmitting of an I-Fax/ e-mail.

  • Page 126: Image Transmission Format

    Image Transmission Format When relaying or transferring a received image, its resolution and data size will vary according to the transmission mode of the destination, as listed below: Transmission Mode When Relaying and Transferring I-Fax (Simple I-Fax Mode) (E-mail Mode) Destination Resolution: Resolution: Higher...

  • Page 127: Transmission Format Of Message Text And Signature

    Transmission Format of Message Text and Signature When relaying or transferring message text and/or signature attached to your received image, its format will vary according to the reception mode of a destination, as listed below: Transmission Mode When Relaying and Transferring I-Fax (Simple I-Fax Mode)

  • Page 128: Error Code Table

    Error Code Table If an error occurs when transmitting or receiving an I-Fax, an error code will be displayed on each report. This section describes specific error displays of I-Fax. When a transmitting job is not completed properly, the completion code is printed on the RESULT column of the Activity Report or the TX Report.
  • Page 129 Completion Code Meaning Solution #0753 -An error occurs in TCP/IP -Check the network cable when transmitting to the FTP and connector conditions. server, transmitting e-mail, -If the machine does not and/or I-Fax transmission/ work properly after those reception. (Error of Socket, conditions are adjusted, Select, etc.) restart the machine.
  • Page 130 Completion Code Meaning Solution #0810 -A connection error for the -Check the POP3 server POP3 server occurs when name settings in Additional receiving I-Fax. Functions. -The POP3 server returned -Check that the POP3 an error message during the server works properly. POP3 connection.
  • Page 131 Completion Code Meaning Solution #0829 -The received image exceeds -If the server is set up to the maximum size the keep error messages, machine can receive. allocate more space for incoming mail or retrieve the file with another computer. -If the server is not set up to keep error messages or is set to the SMTP receiving mode, allocate more space...

  • Page 132: Glossary

    Glossary BOOTP BOOTstrap Protocol. A protocol that enables a client machine to automatically obtain network setup information from a server over a TCP/IP network. BOOTP enables a client to automatically locate such information as the host name, domain name, and IP address, so that it is not necessary to create these items manually.
  • Page 133 E-mail Mode A scanned original document is converted to PDF, TIFF (MMR [Modified Modified Read]), TIFF (MR [Modified Read]), or TIFF (MH [Modified Huffman]) image data. FTP (File Transfer Protocol) A client-server protocol allowing a user to transfer files on one computer to and from another computer over a TCP/IP network.
  • Page 134 Modified Modified Read (MMR) An adaptation of Modified Read, originally for use in digital machines. Faster than Modified Read (MR) Coding system that horizontally and vertically scans and compresses white and black areas. Faster than MH. PDF (Portable Document Format) A file format run by Adobe Systems' Acrobat software which is not restricted by device nor resolution.
  • Page 135 Subnet Mask SUBNETwork mask. The method used to determine which subgroup, or subnet, an IP address belongs to. On TCP/IP networks, all devices whose IP addresses have the same prefix would belong to the same subnet. Dividing a network into subnets is useful for both security and performance reasons.

  • Page 136: Index

    Index ACCESS CODE, 4-9, 4-22 EMAIL RX PROTOCOL, 3-2 ADDRESS FORMAT, 3-3 Error Code Table, 6-5 AUTO LINE WRAP, 3-38 ERROR MAIL, 3-2 Automatically Receive Mail, 5-6 Error Mail Handling, 3-28 BOOTP, 2-2, 2-4, 6-9 Fax, 6-3 FTP, 6-3, 6-10 FTP Server, 1-2, 4-17, 5-8 CHECK INTERVAL, 3-2 Check Settings, 4-2...
  • Page 137 Specified Manually, 2-5 PDF, 1-2, 6-11 POP3, 1-2, 6-11 POP3 Mail Check Interval, 3-9 LARGE MAIL, 3-2 POP3 RX, 3-19 Large Size E-Mail Handling, 3-26 POP3 Server, 3-2, 3-5 PORT NO., 3-2, 3-18 Port Number, 3-17 Preparation, 1-3 Preset Time, 5-2 Mail Address, 3-30 PRINT MAIL HEADER, 3-3 Format, 3-30...
  • Page 138 SENDER NAME, 4-23 Sequential Broadcasting, 5-2, 5-4 SMTP, 1-2, 6-11 SMTP RX, 3-19 SMTP SERVER, 3-2 SMTP Server, 3-3 SMTP TX, 3-18 Subnet Mask, 2-7, 6-12 TCP/IP, 6-12 TIFF, 1-2, 6-12 Time Zone, 3-15 TIME ZONE SETTING, 3-2 Timer, 1-2 Transfer Box, 5-10 Transmission Format of Text, 6-4 Transmission Mode, 1-2, 3-22...

Table of Contents