Page 1 DocuCentre-V C2265 DocuCentre-V C2263 User Guide...
Page 2 The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss. Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.
Page 3: Table Of Contents
Table of Contents Table of Contents Before Using the Machine ..............13 Preface.............................. 14 Types of Manuals.......................... 15 Using This Guide ........................... 16 Organization of This Guide............................16 Conventions ..................................17 Safety Notes........................... 19 Electrical Safety................................20 Machine Installation ..............................22 Operational Safety................................
Page 4 Ground Fault Interrupter......................70 Power Saver Mode.........................72 Entering the Power Saver Mode ..........................72 Exiting the Power Saver Mode ............................72 Control Panel...........................74 Screens and Buttons Displayed ..........................78 About the Services Home screen....................79 Touch Screen...........................84 Entering Text...........................87 Installing the Tray Attachment on the Finisher-B1 ............88 Copy ......................
Page 5 Table of Contents 2 Sided Copying (Making 2 Sided Copies)......................134 Book Copying (Copying Facing Pages onto Separate Sheets)..............136 2 Sided Book Copying (Making 2 Sided Copies of Facing Pages)..............138 Original Size (Specifying the Scan Size for the Document)................139 Mixed Size Originals (Scanning Different Size Documents Simultaneously) ........141 Edge Erase (Erasing Edges and Margin Shadows of the Document) ............142 Image Shift (Adjusting the Image Position) ......................144 Invert Image (Making Reversed Copies of Images) ..................147...
Page 6 Feature Comparison with Regular Fax .........................222 Sending IP Fax (SIP)..............................222 Receiving IP Fax (SIP)..............................224 About Server Fax ........................225 Simple Fax............................. 226 Specifying a Destination Using the Numeric Keypad ..................226 Speed Dialing (Specifying a Destination Using an Address Number) .............227 Specifying a Destination Using a One Touch Button ..................228 Previewing the Read Images during a Simple Fax Job ..................229 Resolution (Specifying the Scanning Resolution).....................230...
Page 7 Table of Contents Pages per Side (Combining Multiple Pages into One Sheet) ...............277 Remote Folder (Using Remote Folder)........................278 F Code (Using F Code Transmission) ........................282 Internet Fax Profile (Specifying Internet Fax Profiles)...................287 Encryption (Sending Internet Fax Encrypted by S/MIME)................288 Digital Signature (Sending Internet Fax with a Digital Signature by S/MIME)........289 More Options..........................290 Remote Polling (Retrieving Files from Remote Machines)................290 Store for Polling (Storing Files on the Machine that a Remote Machine can Retrieve)....293...
Page 8 2 Sided Scanning (Scanning Both Sides of a Document) ................352 Original Type (Selecting the Document Type) ....................354 File Format (Selecting a File Format for Output Data)..................354 Network Scanning ........................368 Preview (Previewing the Scanned Images during a Scan Job) ..............369 Color Scanning (Selecting an Output Color).......................369 2 Sided Scanning (Scanning Both Sides of a Document) ................369 Original Type (Selecting the Document Type) ....................369...
Page 9 Table of Contents Advanced Settings........................405 Color Scanning (Selecting an Output Color).......................405 Original Type (Selecting the Document Type) ....................405 Photographs (Scanning a Color Photograph) ....................405 Image Options (Adjusting Scan Density and Image Sharpness)...............406 Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast).....407 Shadow Suppression (Suppressing the Document Background) ...............408 Color Space (Specifying the Color Space)......................408 Layout Adjustment ........................410...
Page 10 Step 1 Opening the [Job Flow Sheets] Screen ....................450 Step 2 Selecting a Job Flow Sheet..........................451 Step 3 Confirming/Changing the Job Flow Sheet....................451 Step 4 Starting the Job Flow Sheet........................451 Selecting/Changing a Job Flow Sheet................. 452 Stored Programming ................457 Stored Programming Overview....................458 Registering/Deleting/Renaming Stored Programs ............
Page 11 Table of Contents Public Folder..................................512 Undelivered Faxes .................................513 Printing Pending Jobs........................516 Handling Error Terminations ....................517 11 Computer Operations ...............519 Features Overview ........................520 Print ..............................521 Print Features ..................................521 Setup....................................523 Printing....................................523 E-mail Printing ..........................525 Setup....................................525 Receiving E-Mail ................................525 Sending Fax ..........................527 Registering Destinations.............................527 Importing Scanned Data ......................529 Importing to a TWAIN Compatible Application....................529 Importing Using Stored File Manager 3.......................533...
Page 13: Before Using The Machine
Before Using the Machine...
Page 14: Preface
Before Using the Machine Preface Thank you for selecting the DocuCentre-V C2265/C2263 (hereafter referred to as "the machine"). This guide describes how to operate the machine and the precautions you should follow during operation. To get the most out of the machine and to use it effectively, be sure to read this guide before use.
Page 15: Types Of Manuals
Types of Manuals Types of Manuals The following guides are provided with the machine. Accompanying Manuals User Guide The guide describes all the necessary steps for copy, print, scan, and fax. This manual is included in the Media (Software/Product Manual). Administrator Guide The guide is intended for system administrators, and describes how to configure network and how to solve problems that may occur with the machine.
Page 16: Using This Guide
Before Using the Machine Using This Guide Organization of This Guide This guide consists of the following chapters. Before Using the Machine(P.13) Describes how to use this guide, as well as safety notes, legal notices, and other important information you should read before using the machine. Product Overview(P.55) Describes the basic information of the machine, such as the names of components, how to use the touch screen, how to switch the machine on and off, and how to exit the Power...
Page 17: Conventions
Using This Guide Media Print (Text and Photos)(P.469) Describes the basic operations and features of Media Print that allows you to print image data and document files. Note This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 18 Before Using the Machine > Path to a certain item within a procedure on the control panel. For example: When you see the procedure "select [Tools] >[Setup] > [Create Folder]", this means that you need to select [Tools], select [Setup], and then select [Create Folder]. Path to a certain item within a procedure on a computer.
Page 19: Safety Notes
Any unauthorized alteration including an addition of new functions or connection to external devices may not be covered by the product warranty. Contact your local Fuji Xerox representative for more information. Follow all warning instructions marked on this product. The warning marks stand for the...
Page 20: Electrical Safety
Do not damage or alter the power cord. Damage and alteration may generate heat and eventually cause electric shock or a fire accident. If the power cord is damaged or insulated wires are exposed, contact your local Fuji Xerox representative for its replacement. Do not use a damaged or uninsulated cord to avoid the risk of electric shock and a fire accident.
Page 21 Once you notice any unusual condition, switch off and unplug this product first and contact your local Fuji Xerox representative.
Page 22: Machine Installation
Before Using the Machine Machine Installation Do not locate this product where people might step on or trip over the power cord. Friction or excessive pressure may generate heat and eventually cause electric shock or a fire accident. Never locate this product in the following places: Near radiators or any other heat sources Near volatile flammable materials such as curtains In the hot, humid, dusty or poorly ventilated environment...
Page 23 Safety Notes With the document cover and the side tray (optional) 1567 (Unit: mm) 1130 With the duplex automatic document feeder 1567 (Unit: mm) 1086 With the duplex automatic document feeder and the side tray (optional) 1567 1013 (Unit: mm) 1130...
Page 24 Before Using the Machine With the Finisher-A1 (optional) 1567 1036 (Unit: mm) 1156 With the Finisher-A1 (optional) and the side tray (optional) 1567 1079 (Unit: mm) 1199 With the Finisher-B1 (optional) 1567 1573 (Unit: mm) 1693...
Page 25 Safety Notes With the Finisher-B1 (optional) and the side tray (optional) 1567 1616 (Unit: mm) 1736 With the Booklet Maker Unit for Finisher-B1 (optional) 1567 1573 (Unit: mm) 1693 With the Booklet Maker Unit for Finisher-B1 (optional) and the side tray (optional) 1567 1616 (Unit: mm)
Page 26 Always lock the wheels of this product after installation. Otherwise, it may fall over or slide and cause injuries. To bundle wires and cables, always use the cable ties and spiral tubes that Fuji Xerox supplies. Otherwise, it may cause some defects.
Page 27: Operational Safety
When you need to open paper trays, do it one after the other. If you need to pull out a tray to remove paper jam, contact your local Fuji Xerox representative. Do not pull out a tray, otherwise it may cause injuries.
Page 28 Before Using the Machine The power plug of this product has a ground fault interrupter. If current leakage occurs, the ground fault interrupter automatically cuts off power circuit to prevent electric shock and a fire accident. Check once a month if the ground fault interrupter works properly in accordance with the following procedures: 1.
Page 29 <TEST> button <RESET> button If the circuit does not work properly, contact your local Fuji Xerox representative. A ground fault interrupter is embedded in this product. If current leakage occurs, the ground fault interrupter automatically cuts off power circuit to prevent electric shock and a fire accident.
Page 30 6. Press the <RESET> button back to the depressed position. <RESET> button If the circuit does not work properly, contact your local Fuji Xerox representative. Do not attempt to remove a paper deeply jammed inside the product, particularly a paper wrapped around the fusing unit or the heat roller.
Page 31: Consumable
Never throw a waste toner bottle into an open flame. Toner may catch fire and cause burn injuries or explosion. If you have a used waste toner bottle no longer needed, contact your local Fuji Xerox representative for its disposal.
Page 32 Before Using the Machine When replacing drum cartridges (or drum if not a cartridge type) and toner cartridges, be careful not to spill the toner. In case of any toner spills, avoid contact with clothes, skin, eyes and mouth as well as inhalation. If toner spills onto your skin or clothing, wash it off with soap and water.
Page 33: Location Of Warning And Caution Labels
Safety Notes Location of Warning and Caution Labels Always follow all warning instructions marked on or supplied with this product. To avoid the risk of burn injuries and electric shock, never touch the area with the "High Temperature" or "High Voltage" marks on.
Page 34: Regulation
Operation of this product in a residential area is likely to cause harmful interference in which case the user is required to correct the interference at their own expense. Changes and modifications to this product not specifically approved by Fuji Xerox may void the user's authority to operate this equipment.
Page 35: Environment
Proper disposal is required for toner cartridges and drum cartridges no longer needed. Do not open toner cartridges and drum cartridges. Return them to your local Fuji Xerox representative.
Page 36: Legal Notice
Before Using the Machine Legal Notice Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country. Currency Banknotes and checks Bank and government bonds and securities...
Page 37: About License
About License About License This section describes information about licenses. Be sure to read through it. RSA BSAFE ® ® This product includes RSA BSAFE Cryptographic software from EMC Corporation. Heimdal 　(Royal Institute of Technology, Stockholm, Copyright (c)2000 Sweden). All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.
Page 38: Libcurl
Before Using the Machine Libcurl COPYRIGHT AND PERMISSION NOTICE Copyright (c) 1996 - 2006, Daniel Stenberg, <daniel@haxx.se>. All rights reserved. Permission to use, copy, modify, and distribute this software for any purpose with or without fee is hereby granted, provided that the above copyright notice and this permission notice appear in all copies.
Page 39: Openldap
About License OpenLDAP Copyright 1998-2006 The OpenLDAP Foundation All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted only as authorized by the OpenLDAP Public License. A copy of this license is available in the file LICENSE in the top-level directory of the distribution or, alternatively, at <http://www.OpenLDAP.org/license.html>.
Page 40: Des
Before Using the Machine software without specific prior written permission. This software is provided "as is" without express or implied warranty. ------------------------------------------ The OpenLDAP Public License Version 2.8, 17 August 2003 Redistribution and use of this software and associated documentation ("Software"), with or without modification, are permitted provided that the following conditions are met: 1.Redistributions in source form must retain copyright statements and notices, 2.Redistributions in binary form must reproduce applicable copyright statements and...
Page 41: Tiff (Libtiff)
The Japanese-English dictionaries (EDICT and COMPDIC) edited by The Electronic Dictionary Research and Development Group under the coordination of Professor James William Breen at Monash University are used in the advanced scan kit option of Fuji Xerox. These Japanese-English dictionary files are licensed to customers under the terms and conditions of a Creative Commons Attribution-Share Alike License.
Page 42: Cyrus Sasl
Before Using the Machine Cyrus SASL Copyright (c) 1998-2003 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 43 About License About software applied to LGPL This product includes software licensed under GNU LESSER GENERAL PUBLIC LICENSE Version 2.1. GNU LESSER GENERAL PUBLIC LICENSE Version 2.1, February 1999 Copyright (C) 1991, 1999 Free Software Foundation, Inc. 51 Franklin Street, Fifth Floor, Boston, MA 02110-1301 USA Everyone is permitted to copy and distribute verbatim copies of this license document, but changing it is not allowed.
Page 44 Before Using the Machine libraries, and is quite different from the ordinary General Public License. We use this license for certain libraries in order to permit linking those libraries into non-free programs. When a program is linked with a library, whether statically or using a shared library, the combination of the two is legally speaking a combined work, a derivative of the original library.
Page 45 About License the Library (independent of the use of the Library in a tool for writing it). Whether that is true depends on what the Library does and what the program that uses the Library does. 1. You may copy and distribute verbatim copies of the Library's complete source code as you receive it, in any medium, provided that you conspicuously and appropriately publish on each copy an appropriate copyright notice and disclaimer of warranty;...
Page 46 Before Using the Machine Public License has appeared, then you can specify that version instead if you wish.) Do not make any other change in these notices. Once this change is made in a given copy, it is irreversible for that copy, so the ordinary GNU General Public License applies to all subsequent copies and derivative works made from that copy.
Page 47 About License the contents of definitions files in the Library will not necessarily be able to recompile the application to use the modified definitions.) b)Use a suitable shared library mechanism for linking with the Library. A suitable mechanism is one that (1) uses at run time a copy of the library already present on the user's computer system, rather than copying library functions into the executable, and (2) will operate properly with a modified version of the library, if the user installs one, as long as the modified version is interface-compatible with the version that the work was made with.
Page 48 Before Using the Machine restrictions on the recipients' exercise of the rights granted herein. You are not responsible for enforcing compliance by third parties with this License. 11. If, as a consequence of a court judgment or allegation of patent infringement or for any other reason (not limited to patent issues), conditions are imposed on you (whether by court order, agreement or otherwise) that contradict the conditions of this License, they do not excuse you from the conditions of this License.
Page 49: Other Licenses
About License PROVE DEFECTIVE, YOU ASSUME THE COST OF ALL NECESSARY SERVICING, REPAIR OR CORRECTION. 16. IN NO EVENT UNLESS REQUIRED BY APPLICABLE LAW OR AGREED TO IN WRITING WILL ANY COPYRIGHT HOLDER, OR ANY OTHER PARTY WHO MAY MODIFY AND/OR REDISTRIBUTE THE LIBRARY AS PERMITTED ABOVE, BE LIABLE TO YOU FOR DAMAGES, INCLUDING ANY GENERAL, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE LIBRARY (INCLUDING BUT NOT...
Page 50: Oss Supported By Apache License
Included in the build system of the FreeType library, Parts of WebKit used by the QtWebKit module. OSs Supported by Apache License NFCTools for Java 1.0-M8 Copyright 2011-2012 Adrian Stabiszewski, as@nfctools.org Copyright 2015 Fuji Xerox Co., Ltd CSS3PIE 1.0.0 Copyright 2010 Jason Johnston Apache License Version 2.0, January 2004 http://www.apache.org/licenses/ TERMS AND CONDITIONS FOR USE, REPRODUCTION, AND DISTRIBUTION 1.
Page 51 About License communication sent to the Licensor or its representatives, including but not limited to communication on electronic mailing lists, source code control systems, and issue tracking systems that are managed by, or on behalf of, the Licensor for the purpose of discussing and improving the Work, but excluding communication that is conspicuously marked or otherwise designated in writing by the copyright owner as "Not a Contribution."...
Page 52 Before Using the Machine reproduction, and distribution of the Work otherwise complies with the conditions stated in this License. 5. Submission of Contributions. Unless You explicitly state otherwise, any Contribution intentionally submitted for inclusion in the Work by You to the Licensor shall be under the terms and conditions of this License, without any additional terms or conditions.
Page 53: Oss Supported By The Mit License (Mit)
About License included on the same "printed page" as the copyright notice for easier identification within third-party archives. Copyright [yyyy] [name of copyright owner] Licensed under the Apache License, Version 2.0 (the "License"); you may not use this file except in compliance with the License. You may obtain a copy of the License at http://www.apache.org/licenses/LICENSE-2.0 Unless required by applicable law or agreed to in writing, software distributed under the...
Page 54 Before Using the Machine OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
Page 55: Product Overview
Product Overview...
Page 56: Machine Components
Product Overview Machine Components The following describes machine components and their functions. Main unit Component Function Document cover Holds a document in place. Document glass Load a document here. Control panel Consists of operation buttons, LED indicators, and a touch screen.
Page 57 Machine Components Component Function Lower center tray Copies and prints are delivered here, facing down. (Output tray) Tray 1, 2, 3, 4 Load paper here. Note Trays 2, 3, and 4 are optional for some models. Locking casters Used to move the machine. Lock these casters after moving the machine to its installation site.
Page 58 Connects the USB cable of a device such as a card reader. connector Important This connector can be used only for optional components or associated products provided by Fuji Xerox. USB 2.0 interface Connects a USB memory cable for printing. connector 10BASE-T/100BASE- Connects to a network cable.
Page 59 Machine Components Component Function Drum cartridges (R1 Contains photoconductors and development units. Drum (Black), R2 (Cyan), R3 cartridges are arranged in order R1 (Black), R2 (Cyan), R3 (Magenta), R4 (Magenta), R4 (Yellow) from the left as you face the (Yellow)) machine.
Page 60: Telephone Line Connectors
Product Overview Telephone line connectors LINE3 LINE1 LINE2 Name marked Name displayed Function on the cover of on the touch the machine screen Enables you to connect the machine to a telephone device. LINE 1 Line 1 Use this connector to connect to a telephone line.
Page 61 Machine Components Duplex automatic document feeder Component Function Lever Turn this lever to clear paper jams. Left cover Open this cover to clear paper jams. Inner cover Open this cover to clear paper jams. Document guides Use these guides to align the edges of documents. Document feeder tray Load documents here.
Page 62: Finisher-A1 (Optional)
Product Overview Finisher-A1 (optional) Component Function Center tray Copies or prints are delivered here. Finisher-A1 (optional) Staples copies or prints. Staple cartridge Contains staples. Remove this cartridge when replacing or adding staples, or clearing staple jams. Front cover Open this cover when replacing staples or clearing staple jams.
Page 63: Finisher-B1 (Optional)
Machine Components Finisher-B1 (optional) Component Function Tray attachment Install this attachment when delivering A4 or B5 paper to the finisher tray without stapling. Reference For more information, refer to "Installing the Tray Attachment on the Finisher-B1" (P.88). Booklet unit (optional) Staples creased outputs. Booklet unit side cover Open this cover when replacing the booklet staple cartridge.
Page 64 Product Overview Component Function US 2/3 Hole Punch Kit Hole-punches outputs. (US standard) Note (optional) The distance between the two holes made with the US 2/3 2/4 Hole Punch Kit Hole Punch Kit (US standard) is 70 mm, which is different (optional) from the 80 mm distance made with the 2/4 Hole Punch Kit.
Page 65: Power Source
Power Source Power Source The machine is provided with the power switch and the main power switch. Power switch Main power switch Power switch To use the machine, press the push-button power switch to switch its power on. You can start operations after the machine warms up.
Page 66: Switching The Power On
Product Overview Press the main power switch to the [ | ] position to switch the main power on. The <Main Power> indicator lights up on the control panel. Close the front cover. Switching the Power On The following describes how to switch the power on. To warm up and to be ready to copy or print after switching the power on, the machine takes approximately 30 seconds when the HDD is not installed, or approximately 32 seconds when the HDD is installed.
Page 67: Switching The Power Off
Power Source When the Finisher-B1 (optional) is installed. Note The “Please wait...” message indicates that the machine is warming up. The machine is not available during warming up. If the machine does not power on, check the following: The power cord is plugged in. The main power is switched on.
Page 68: Switching The Main Power Off
Product Overview Press the push-button power switch to switch the power off. Important Power off processing is performed internally on the machine for a while after the power is switched off. Therefore, do not switch the main power off immediately after switching the power off. When the Finisher-B1 (optional) is installed.
Page 69 Power Source Open the front cover. Press the main power switch to the [ ] position to switch the main power off. The <Main Power> indicator goes out on the control panel. Close the front cover.
Page 70: Ground Fault Interrupter
Product Overview Ground Fault Interrupter The machine is provided with a ground fault interrupter. In the event of a current leakage, the ground fault interrupter will automatically cut off the power circuit to prevent any leakage or fire from occurring. Check that the ground fault interrupter works properly at least once a month.
Page 71 Ground Fault Interrupter Press the main power switch to the [ ] position to switch the main power off. Press the <TEST> button lightly with a sharp edge such as a pen tip. The depressed <RESET> button will stick out again. If the <RESET>...
Page 72: Power Saver Mode
Product Overview Power Saver Mode The machine is equipped with the Power Saver mode that saves electricity by reducing power consumption. The Power Saver feature has two modes: Low Power mode and Sleep mode. Low Power Mode In this mode, the power to the control panel is lowered to save power. Sleep Mode In this mode, the power supply to devices such as hard disk drive is suspended and the power is lowered more than in the Low Power mode.
Page 73 Power Saver Mode Opening the document cover Note When the machine enters the Sleep mode, it takes longer time to exit the Power Saver mode than when the machine enters the Low Power mode. When the following devices are connected to the machine and a user performs the following operation, the Low Power mode can be deactivated without pressing the <Power Saver>...
Page 74: Control Panel
Product Overview Control Panel The following describes the names and functions of components on the control panel. ＃＃ Component Function <Services Home> Press this button to display the Services Home screen. button Note You can change the services displayed on the Services Home screen.
Page 75 Control Panel Component Function <Interrupt> button Press this button to suspend a copy or print job in progress to have the machine process another job. During the Interrupt mode, the <Interrupt> button lights up. Pressing the <Interrupt> button again exits the Interrupt mode and resumes the suspended job.
Page 76 Product Overview Component Function <Custom Button 1> "Copy" is assigned to this button by default. (Copy) Press this button to display the [Copy] screen. Reference For information on how to assign a service to the button, refer to "Before Using the Machine" > "Customizing the Control Panel" > "Assigning Services to Custom Buttons"...
Page 77 Control Panel Component Function One touch panels Contains the one touch buttons. (Only available for Turn over the panels to display buttons 1 - 54. machines with the Fax There are two ways in which address numbers and stored service) programs are assigned to the one touch buttons.
Page 78: Screens And Buttons Displayed
Product Overview Component Function IC Card Reader Used to authenticate a user using a smart card. (optional) When you touch the smart card to the IC Card Reader, the machine reads the user information registered on the smart card and authenticates the user. Note An optional component is required to use this feature.
Page 79: About The Services Home Screen
About the Services Home screen About the Services Home screen This section describes the fields and buttons on the Services Home screen, which is displayed by pressing the <Services Home> button. Reference For information on how to drag or flick, refer to "Touch Screen" (P.84). Login information field Message field Additional feature buttons...
Page 80: Message Field
Product Overview Message Field Displays a message. Login Information Field Select this field in the upper right corner of the touch screen to display the User ID entry screen for entering the System Administration mode, the Authentication mode, or the Accounting mode.
Page 81 About the Services Home screen Scan to PC You can scan documents and send the scanned data to a network computer via the FTP or SMB protocol. Reference For more information, refer to "Scan to PC" (P.371). Store to Folder You can scan documents and save the scanned data in a folder of the machine.
Page 82 Product Overview Job Flow Sheets You can scan documents using a job flow sheet. Job Flow Sheets is a service that allows you to set a flow of transfer settings for scanning data to enable efficient routine transfer. Reference For more information, refer to "Job Flow Sheets" (P.449). Media Print - Text You can print document files (PDF, TIFF, XML Paper Specification (XPS), XDW (XBD), and JPG (JFIF)) after retrieving the files from a CompactFlash card or a USB memory device.
Page 83: Activity Report
About the Services Home screen * : CSV (Comma Separated Values) is a file format that is often used for saving data by spreadsheets and database programs. Note Under [Default Language] in the System Administration mode, you can select the standard language displayed on the touch screen when the power is switched on.
Page 84: Touch Screen
Product Overview Touch Screen On the touch screen of the machine, you can switch pages and scroll a list by the following operations. Note The touch screen of the control panel used in the machine is pressure-sensitive. Adjust the power to touch the screen.
Page 85 Touch Screen Flick Slide your finger quickly to the position desired and release it. Flick the touch screen from side to side or up and down to switch pages. Flick the touch screen up and down to scroll a list. Drag or flick up and down to switch pages on the feature selection screen and box selection screen.
Page 86 Product Overview Touch the touch screen and move your finger away from the screen quickly. To tap the same position of the screen twice is called double-tap. Double-tap a previewed image to enlarge the image. Tap the touch screen to switch the thumbnail bar to be displayed or not. Note The operation of pinch in or pinch out (moving two fingers inward or outward) to zoom in or out screens is not supported.
Page 87: Entering Text
Entering Text Entering Text During operations, a screen for entering text sometimes appears. The following describes how to enter text. You can enter the following characters: numerals, alphabets, and symbols. Item Description Entering alphabets and To enter uppercase letters, select [Shift]. To return to numerals the lowercase letters, select [Shift] again.
Page 88: Installing The Tray Attachment On The Finisher-B1
Product Overview Installing the Tray Attachment on the Finisher-B1 Setting the tray attachment on the finisher tray may help you deliver and stack A4 and B5 sheets without staples more neatly on the finisher tray of Finisher-B1. Remove the tray attachment from the rear of the finisher tray. Install the tray attachment onto the middle of the finisher tray as shown in the diagram.
Page 89: Copy
Copy...
Page 90: Copying Procedure
Copy Copying Procedure This section describes the basic copy procedures. The following shows the reference section for each procedure. "Step 1 Loading Documents" (P.90) "Step 2 Selecting Features" (P.93) "Step 3 Entering a Quantity" (P.95) "Step 4 Starting the Copy Job" (P.96) "Step 5 Confirming the Copy Job in Job Status"...
Page 91: Document Feeder
Copying Procedure Document Feeder The document feeder supports single and multiple sheet documents with sizes from 125 x 85 mm (Standard size: A5, A5 ) to 297 x 432 mm (Standard size: A3, 11 x 17"). The document feeder automatically detects standard size documents. For non-standard size documents, enter the size on the [Original Size] screen.
Page 92: Document Glass
Copy Adjust the document guides to match the size of the document loaded. Raise the document stopper. Document Glass The document glass supports a single sheet, a book, or other similar documents with sizes from 15 x 15 mm to 297 x 432 mm (Standard size: A3, 11 x 17"). Important Always close the document cover after using the document glass.
Page 93: Step 2 Selecting Features
Copying Procedure Open the document cover. Important Make sure that the touch screen is active, and then load a document. Otherwise, the machine may not properly detect the document size. Load the document face down, and align it against the top left corner of the document glass.
Page 94 Copy Press the <Services Home> button. Select [Copy]. If the previous settings still remain, press the <Clear All> button. ＃...
Page 95: Step 3 Entering A Quantity
Copying Procedure Select each tab, and configure features as necessary. The following shows the reference section for each tab. Reference "Copy" (P.109) "Image Quality" (P.125) "Layout Adjustment" (P.134) "Output Format" (P.151) "Job Assembly" (P.181) Step 3 Entering a Quantity You can enter up to 999 sets. Enter the number of copies using the numeric keypad.
Page 96: Step 4 Starting The Copy Job
Copy Step 4 Starting the Copy Job Press the <Start> button. ＃ Important If the document has been loaded in the document feeder, do not hold down the document while it is being conveyed. If a problem occurs, an error message appears on the touch screen. Follow the instructions of the message to solve the problem.
Page 97: Step 5 Confirming The Copy Job In Job Status
Copying Procedure Load the next document. Press the <Start> button. If you have more documents, repeat steps 3 and 4. When all documents have been scanned, select [Last Original]. Step 5 Confirming the Copy Job in Job Status If copies are not output after you start the copy job, the job may be in pending status. Use the following procedure to confirm the job status.
Page 98 Copy Confirm the job status. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. The list can be scrolled by drag or flick operation. For information on how to drag or flick, refer to "Touch Screen"...
Page 99: Operations During Copying
Operations during Copying Operations during Copying This section describes available operations during copying. "Stopping the Copy Job" (P.99) "Changing the Number of Copies" (P.101) "Interrupting the Copy Job" (P.102) Stopping the Copy Job To cancel a copy job in progress, use the following procedure. Press either the <Stop>...
Page 100 Copy If [Delete] does not appear on the screen: Press the <Job Status> button. ＃ Select the job to cancel. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 101: Changing The Number Of Copies
Operations during Copying Changing the Number of Copies To change the number of copy sets during scanning or copying, use the following procedure. Press either the <Stop> button on the control panel or [Delete] on the touch screen. ＃ Select [Change Quantity]. Specify the number of copy sets with the numeric keypad.
Page 102: Interrupting The Copy Job
Copy Interrupting the Copy Job You can temporarily stop the copy job to have the machine process another job. Important Press the <Interrupt> button only after all the documents have been scanned. The machine does not accept another job while it is scanning the documents, or when [Next Original] has been selected. Important Even when the <Interrupt>...
Page 103: Simple Copy
Simple Copy Simple Copy You can select [Copy] or [Simple Copy] on the Services Home screen to set the features for the Copy service. This section describes the features you can select on the [Simple Copy] screen. [Simple Copy] allows you to use only basic features to easily copy documents. The following shows the reference section for each feature.
Page 104 Copy Select [Paper Supply]. Select a paper tray to be used. Auto Select Automatically determines the tray holding the appropriate paper, based on the document size and the specified copy ratio. Note This cannot be selected together with [Auto%] under [Reduce/Enlarge]. Trays 1 to 4 Allows you to directly select the desired tray.
Page 105: Reduce/Enlarge (Making Enlarged/Reduced Copies)
Simple Copy Checking the Remaining Amount of Paper in a Tray The icons displayed in a tray allows you to check the remaining amount of paper loaded in the tray. Indicates that the remaining amount of paper is 25 to 100%. Indicates that the remaining amount of paper is 25% or less.
Page 106: Sided Copying (Making 2 Sided Copies)
Copy Ratios Allows you to select from preset copy ratios. 2 Sided Copying (Making 2 Sided Copies) This feature allows you to copy 1-sided and 2-sided documents on one side or both sides of paper. Select any option. 1 Sided Makes a copy of a 1-sided document on one side of the paper.
Page 107: Lighten/Darken (Adjusting The Copy Density)
Simple Copy In that case, change a level from the five levels which is used for the machine to recognize color. For more information, refer to "Tools" > "Common Service Settings" > "Image Quality Adjustment" > "Image Quality" > "Output Color Recognition" in the Administrator Guide. Color Copies in full color.
Page 108: Staple
Copy Select [2 Pages per Side]. 1 Staple This feature allows you to select whether to staple copied outputs at the top left corner. The number of sheets that can be stapled is 2 to 50 (when 80 gsm paper is used). Available paper types are: Bond, Plain, Recycled, Plain Reload (60 to 105 gsm), Heavyweight (106 to 169 gsm), Heavyweight Reload, Extra Heavyweight (170 to 216 gsm), Extra Heavyweight Reload, Extra Heavyweight Plus (217 to 220 gsm), Gloss (106 to 169 gsm), Gloss Reload,...
Page 109: Copy
Copy Copy You can select [Copy] or [Simple Copy] on the Services Home screen to set the features for the Copy service. This section describes the features you can select on the [Copy] screen. "Reduce/Enlarge (Making Enlarged/Reduced Copies)" (P.109) "Paper Supply (Selecting the Paper for Copying)" (P.113) "Output Color (Selecting the Color for Copying)"...
Page 110: Ratios (3Rd And 4Th Buttons)
Copy Specify a copy ratio. You can use the numeric keypad to specify a value, or [+] and [-] to specify reduction/enlargement ratios directly. 100% Copies at the same image size as the original document. Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper.
Page 111 Copy Variable % Specify a ratio in the range from 25 to 400% in 1% increments. To specify a value, use the numeric keypad or [+] and [-]. Specifying "100 %" allows you to make copies at the same image size as the original document. When you make enlarged/reduced copies from standard sized documents on standard sized paper, the following copy ratios will be applied.
Page 112 Copy document may get dirty. You can set [Edge Erase] on the [Layout Adjustment] screen. For more information, refer to "Edge Erase (Erasing Edges and Margin Shadows of the Document)" (P.142). When [Independent X - Y%] is Selected You can specify reduction/enlargement ratios for the width and length individually. Select any option.
Page 113: Paper Supply (Selecting The Paper For Copying)
Copy When [Calculator %] is Selected You can specify values for the length and width individually. If you specify both the original document size and the desired copy size, the copy ratios for the length and width are calculated automatically in the range from 25 to 400% according to the values that you entered.
Page 114: Trays (2Nd To 5Th Buttons)
Copy Select a paper tray. Auto Select Automatically determines the tray holding the appropriate paper, based on the document size and the specified copy ratio. Note This cannot be selected together with [Auto%] under [Reduce/Enlarge]. Trays (2nd to 5th buttons) Allows you to directly select the desired tray.
Page 115 Copy Select a paper tray. Note Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen" (P.84). Tray Allows you to select a paper tray. When [Bypass] is selected, the [Tray 5] screen is displayed where you can specify a paper type other than plain paper, and non-standard size paper.
Page 116: Adjust Paper Curl
Copy Size Detection Displays how the machine detects a paper size. Reference For information on how to set [Size Detection], refer to "Tools" > "Common Service Settings" > "Other Settings" > "Paper Size Settings" in the Administrator Guide. [Tray 5] Screen Set the paper loaded in Tray 5.
Page 117: Paper Type
Copy Paper Type Select a paper type. When [Standard Size] is Selected Select [Standard Size], and from the lists displayed, select a paper size and then a paper type. Select a paper size and a paper type. Note Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 118: Output Color (Selecting The Color For Copying)
Copy Output Color (Selecting the Color for Copying) This feature allows you to select copy colors. Note If the use of certain colors is not allowed, the available colors will be restricted. For more information, refer to "Tools" > "Accounting" > "Create/View User Accounts" > "Service Access" in the Administrator Guide. Select a color mode.
Page 119 Copy More Displays the [Output Color] screen. Reference For more information, refer to "Output Color (Selecting the Color for Copying)" (P.118). [Output Color] Screen This screen allows you to make settings for full color, dual color, and single color. Select [More]. Select the desired output color mode.
Page 120 Copy Target Area Color Displays the [Target Area Color] screen on which you can select the target color to be used in place of the selected source colors. Reference Refer to "Output Color (Selecting the Color for Copying)" (P.118). Non-target Area Color Displays the [Non-target Area Color] screen on which you can select the color to be used in place of the colors other than the selected source colors.
Page 121 Copy Select [Other than Black] or [Color]. Other than Black The colors other than black will be the source colors. Color Allows you to select one or more source colors from six preset options. [Target Area Color] Screen This screen allows you to select the target color to be used in place of the source colors specified in [Source Color].
Page 122 Copy Select any color. [Non-target Area Color] Screen This screen allows you to select the color to be used in place of the colors other than the selected source colors. You can select one color from seven preset and six custom options. Reference For information on how to set custom colors, refer to "Tools"...
Page 123: Sided Copying (Making 2 Sided Copies)
Copy [Output Color - Color] Screen This screen allows you to specify the color to be used for single-color copying regardless of the colors in the original document. You can select one color from six preset and six custom options for [Single Color]. Reference For information on how to set custom colors, refer to "Tools"...
Page 124: Copy Output (Specifying Finishing Options)
Copy Copy Output (Specifying Finishing Options) Reference This feature is the same as [Copy Output] on the [Output Format] screen. For more information, refer to "Copy Output (Specifying Finishing Options)" (P.174). Pages per Side (Copying Multiple Pages onto One Sheet) This feature is the same as [Pages per Side] on the [Output Format] screen.
Page 125: Image Quality
Image Quality Image Quality The section describes the features you can select on the [Image Quality] screen. "Original Type (Selecting the Document Type)" (P.125) "Image Options (Adjusting Copy Density/Sharpness/Saturation of Images)" (P.127)) "Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast)" (P.128) "Color Effects (Selecting an Image Quality)"...
Page 126 Copy Select [Original Type]. Select any option. Auto Automatically sets the document type based on the setting made in the System Administration mode and the setting made in [Output Color] on the [Copy] screen. Photo & Text Select this option when the document contains both text and photos. The machine automatically distinguishes the text and photo areas of the document and sets the appropriate image quality for each area.
Page 127: Image Options (Adjusting Copy Density/Sharpness/Saturation Of Images)
Image Quality See-Through Paper Select this option to reduce blurs of tracing-paper documents or to suppress background shadows of lightweight documents. Reference [See-Through Paper] may not be displayed depending on the setting in the System Administration mode. For information on how to display [See-Through Paper], refer to "Tools"...
Page 128: Image Enhancement (Erasing The Background Color Of Documents/Adjusting Contrast)
Copy Sharpness Allows you to select from five sharpness levels between [Sharpen] and [Soften]. Selecting an upper cell on the bar makes the contours of images sharper, and selecting a lower cell makes softer. Saturation Allows you to select from five saturation levels between [Vivid] and [Pastel]. Selecting an upper cell on the bar makes colors brighter, and selecting a lower cell makes less bright.
Page 129: Color Effects (Selecting An Image Quality)
Image Quality Auto Suppression When [Output Color] is set to [Black & White], the background of a document printed on colored paper, such as newspaper, will be suppressed. When [Output Color] is set to [Color], [Dual Color], or [Single Color], the color element on white-color paper such as the blot, the print on the other side which is seen through and so on will be suppressed.
Page 130: Color Balance (Adjusting Color Balance)
Copy Select any option. Copies with the [Image Enhancement], [Image Options], [Color Shift], and [Color Balance] settings at their defaults. Lively Reproduces fresher, livelier images with increased color saturation. Bright Reproduces brighter images with enhanced contrast. This option is suitable for documents that are intended to attract people's attention, such as posters.
Page 131 Image Quality Select [Color Balance]. Select any option. Normal Always copies a document with the density balance set to "0" for the four toner colors: yellow, magenta, cyan, and black. Basic Color Allows you to adjust the density level for each toner color: yellow, magenta, cyan, black. Advanced Color Allows you to adjust the density level for each toner color (yellow, magenta, cyan, black) which is divided to [Highlights], [Midtones], and [Shadows].
Page 132: Color Shift (Adjusting The Color Tone)
Copy Highlights Allows you to adjust the color strength of low-density areas. Example: If low-density yellow is printed darker, adjust the color strength in the minus (-) direction under [Yellow Balance] > [Highlights]. Midtones Allows you to adjust the color strength of medium-density areas. Example: If medium-density yellow is printed lighter, adjust the color strength in the plus (+) direction under [Yellow Balance] >...
Page 133 Image Quality Select a button to adjust the color tone.
Page 134: Layout Adjustment
Copy Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. "2 Sided Copying (Making 2 Sided Copies)" (P.134) "Book Copying (Copying Facing Pages onto Separate Sheets)" (P.136) "2 Sided Book Copying (Making 2 Sided Copies of Facing Pages)" (P.138) "Original Size (Specifying the Scan Size for the Document)"...
Page 135 Layout Adjustment Select [2 Sided Copying]. Select any option. 1 Sided Makes a copy of a 1-sided document on one side of paper. 2 Sided Makes a copy of a 1-sided document on both sides of paper. Select this option when you copy 1-sided documents on both sides of paper. 2 Sided Makes a copy of a 2-sided document on both sides of paper.
Page 136: Book Copying (Copying Facing Pages Onto Separate Sheets)
Copy Head to Toe Select this option when you want the orientation of the front and back sides of the copy to be the opposite of that of the document. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document.
Page 137 Layout Adjustment Does not copy as a bound document. Left Page then Right Copies the left page and then the right page of facing pages. Right Page then Left Copies the right page and then the left page of facing pages. Top Page then Bottom Copies the top page and then the bottom page of facing pages.
Page 138: Sided Book Copying (Making 2 Sided Copies Of Facing
Copy Bottom Page Only Copies the bottom page only. You can select this option when [Top Page then Bottom] is selected. Binding Edge Erase Erases the shadow from the center section of the document. You can set the binding erase width in the range from 0 to 50 mm in 1 mm increments.
Page 139: Original Size (Specifying The Scan Size For The Document)
Layout Adjustment Top Page then Bottom Scans the top page and then the bottom page of facing pages, to make 2-sided copies. Starting & Ending Page Displays the [Starting & Ending Page] screen. Reference Refer to "2 Sided Book Copying (Making 2 Sided Copies of Facing Pages)" (P.138). Binding Edge Erase Erases the shadow from the center section of the document.
Page 140 Copy Select [Original Size]. Select the size of the document. If you select a non-standard size, specify values for the X and Y directions. Auto Detect Detects the document size automatically. The following table shows the document sizes that can be detected automatically. Document Feeder Document Glass Auto-detectable...
Page 141: Mixed Size Originals (Scanning Different Size Documents Simultaneously)
Layout Adjustment for the length (Y), in 1 mm increments. To help you specify values, use the scales attached on the upper and left edges of the document glass. Important When the document is loaded in the document feeder, the base point in the Y (length) direction is the center of the edge.
Page 142: Edge Erase (Erasing Edges And Margin Shadows Of The Document)
Copy When documents of different sizes are copied, the machine automatically detects the size of each document. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note The [Original Orientation] setting is based on the orientation of the first page of a document.
Page 143 Layout Adjustment Select any option. Normal The edge width to erase is set to 2 mm for the top and bottom, and left and right edges. All Edges Erases the shadows of the four edges of a document, as well as the shadow in the center of the document if it is a bound document or a booklet.
Page 144: Image Shift (Adjusting The Image Position)
Copy Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly. Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder.
Page 145 Layout Adjustment Select any option. Does not shift the position of document images. Auto Center Shifts document images so that they are placed in the center of paper. Margin Shift Allows you to specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments.
Page 146 Copy [Image Shift - Side 1] Screen This screen allows you to set the image shift for Side 1. Select any option. Does not shift the position of document image. Auto Center Shifts document images so that they are placed in the center of paper. Specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments.
Page 147: Invert Image (Making Reversed Copies Of Images)
Layout Adjustment Auto Center Shifts document images so that they are placed in the center of paper. Specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments. Corner Shift Shifts document images so that they are placed at an edge or corner of paper.
Page 148: Original Orientation (Specifying The Orientation Of Loaded Documents)
Copy Negative Image Creates a negative image of the document. Original Orientation (Specifying the Orientation of Loaded Documents) This feature allows you to specify the orientation of a document so that the machine can identify the top of the document. Note If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
Page 149 Layout Adjustment Select [Image Rotation]. Select any option. Copies documents as they are, even if the orientation of the images does not match that of the paper. Always On Automatically rotates document images so that the orientation of the images matches that of the paper.
Page 150 Copy Select any option. Staple Position This option is displayed when the finisher is installed. If documents are of mixed orientations, the images will be rotated to match the stapling edge specified in the settings of the Staple feature. Portrait Original - Left Edge If documents are of mixed orientations, the images will be rotated so that the top edge of landscape documents is aligned with the left edge of portrait documents.
Page 151: Output Format
Output Format Output Format This section describes the features you can select on the [Output Format] screen. "2 Sided Copying (Making 2 Sided Copies)" (P.152) "Booklet Creation (Creating a Bound Booklet)" (P.152) "Covers (Attaching Covers to Copies)" (P.156) "Pages per Side (Copying Multiple Pages onto One Sheet)" (P.158) "Poster (Making Enlarged Copies Spread over Multiple Sheets)"...
Page 152: Sided Copying (Making 2 Sided Copies)
Copy Select a feature on the [Output Format] screen. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 153 Output Format Specify the orientation of the document in [Original Orientation] on the [Layout Adjustment] screen. Select [Booklet Creation] on the [Output Format] screen. Select any option. Disables this feature. Create Left/Top Bound Booklet Copies are made to enable left binding or top binding. Create Right Bound Booklet Copies are made to enable right binding.
Page 154: Blank Cover
Copy No cover is attached. Blank Cover A blank sheet of paper is attached as the cover. Print on Both The first and second pages of the document are copied on both sides of the cover. 1 Sided Covers Print Outside The first and the last pages of the document is copied on the front side of the cover.
Page 155 Output Format Use [+] and [-] or the numeric keypad to specify a binding shift value. [Booklet Creation - Divide Output] Screen When you have a large number of originals, the originals are divided to create subsets to reduce the thickness of each booklet. The machine folds copies in half, and piles them up to form a booklet.
Page 156: Covers (Attaching Covers To Copies)
Copy Crease This option is displayed when the Booklet Maker Unit for Finisher-B1 (optional) is installed. The copies are creased in half. The number of copies that can be creased is up to 5. When the number is more than 5, the document is output by every 5 sheets. Crease &...
Page 157 Output Format Back Cover Attaches a back cover to the copies. No back cover is attached. Blank Cover Blank sheets of paper are attached as back covers. Print on Side 1 The first page of the document is copied on the front side of the back cover. Print on Side 2 The first page of the document is copied on the back side of the back cover.
Page 158: Pages Per Side (Copying Multiple Pages Onto One Sheet)
Copy Pages per Side (Copying Multiple Pages onto One Sheet) This feature allows you to copy two, four, or eight pages of a document together onto a single sheet of paper. When you set [Pages per Side], [Auto %] is automatically selected in [Reduce/Enlarge]. The machine automatically sets the copy ratio and makes copies of the images so that they fit on the selected paper.
Page 159: Poster (Making Enlarged Copies Spread Over Multiple Sheets)
Output Format Reading Order Allows you to select how to lay out images on a page. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
Page 160: Output Size
Copy No enlarged copies are made. Output Size Allows you to select the paper size. Enlargement % Reference Refer to "Poster (Making Enlarged Copies Spread over Multiple Sheets)" (P.159). Paper Supply Displays the [Paper Supply] screen. Select the paper tray to be used. Note When you use the bypass tray, select [Bypass] on the [Paper Supply] screen.
Page 161: Repeat Image (Making Multiple Copies On One Sheet)
Output Format Repeat Image (Making Multiple Copies on One Sheet) This feature allows you to copy a document image on one sheet of paper repeatedly for a specified number of times. When [Reduce/Enlarge] is set to [Auto %], the repeated copies of the image are reduced to fit on the selected paper.
Page 162: Annotations (Adding A Comment/A Date/Page Numbers To Copies)
Copy Image Layout Evenly Spaced The specified number of images are evenly arranged on the paper. Side by Side The specified number of images are arranged with no space on the paper. Annotations (Adding a Comment/a Date/Page Numbers to Copies) This feature allows you to add a comment, date, and page numbers onto copies.
Page 163 Output Format Date Displays the Date screen. Reference Refer to "Annotations (Adding a Comment/a Date/Page Numbers to Copies)" (P.162). Page Numbers Displays the [Page Numbers] screen. Reference Refer to "Annotations (Adding a Comment/a Date/Page Numbers to Copies)" (P.162). Bates Stamp Displays the [Bates Stamp] screen.
Page 164: Apply To
Copy Stored Comments Allows you to select comment text from eight preset options, or text set in the System Administration mode. Reference For information on how to register text, refer to "Tools" > "Common Service Settings" > "Watermark" > "Custom Watermark 1 to 3" in the Administrator Guide.
Page 165 Output Format Apply To Displays the [Apply Date To] screen. You can select whether to add a date onto the first copy page only, or onto each copy page. Position Displays the [Date - Position] screen. You can select a date position from six options. For side 2 of copy sheets, you can select [Same as Side 1] or [Mirror Side 1].
Page 166 Copy -1/N-, -2/N-, -3/N- Adds page numbers followed by the total number of pages, and hyphens before and after the numbers. (Example: -1/50-, -2/50-) When you select [-1/N-, -2/N-, -3/N-], the value specified in [Total Pages (N)] is used. Page 1/N, Page 2/N Adds page numbers followed by the total number of pages, and the text "Page"...
Page 167 Output Format Starting Page Number Allows you to specify the start page to add a page number, in the range from 1 to 999. Note Use [+] and [-] , or the numeric keypad to enter the start page number. Ending Page Number Allows you to specify the end page to add a page number, in the range from 1 to 999.
Page 168 Copy Number of Digits Displays the [Bates Stamp - Number of Digits] screen. You can select [Auto Assign] or [Manual Assign]. When you select [Manual Assign], you can specify the number of digits to be used for page numbers in the range from 1 to 9 in 1 digit increments.
Page 169: Watermark (Printing Control Numbers On The Background Of Copies)
Output Format Start & End Page Numbers Allows you to specify the start and end pages to add prefix text and page numbers, in the range from 1 to 999. Note Use [+] and [-], or the numeric keypad to enter the start and end page numbers. Include Covers/Separators This option is available when you select [All Pages].
Page 170: Control Number
Copy Select any option. Control Number Do Not Add No control number is printed. A control number is printed. Enter the starting number of the control number. You can specify a value in the range from 1 to 999, using [+] and [-] or the numeric keypad. Stored Watermarks Displays the [Stored Watermarks] screen.
Page 171 Output Format Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder. Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder.
Page 172: Folding (Outputting Bi-Folded)
Copy background is printed as embossed or outline text depending on the option you select on the [Watermark Effect] screen. Note This feature does not appear for some models. An optional component is required. For more information, contact our Customer Support Center. Select any option.
Page 173: Preset Repeat Image (Making Multiple Copies On A Single Sheet)
Output Format Select any option. Does not fold copies. Single Fold This option is displayed when the Booklet Maker Unit for Finisher-B1 (optional) is installed. Creases copies in half. Preset Repeat Image (Making Multiple Copies on a Single Sheet) This feature allows you to repeatedly copy one original onto equally divided areas according to the specified number of copies.
Page 174: Copy Output (Specifying Finishing Options)
Copy Select any option. Disables this feature. 2 Times Makes two copies of the document image on a single sheet of paper. 4 Times Makes four copies of the document image on a single sheet of paper. 8 Times Makes eight copies of the document image on a single sheet of paper. Copy Output (Specifying Finishing Options) This feature allows you to select finishing options.
Page 175 Output Format Select any option. Auto Copies are collated when the originals are loaded in the document feeder. Copies are collated when originals are loaded on the document glass and any of the following features is used: 2 Sided Book Copying, Covers, Booklet Creation, Stapling, Build Job, Sample Set, and Combine Original Sets.
Page 176 Copy Hole Punch Sets the position for punching. The positions for punching vary depending on a finisher installed. Important When the punching feature of a finisher is defective, output is delivered to the center tray instead of the finisher tray. Remove the output delivered to the center tray every now and then. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document.
Page 177: Paper Size And Stapling Position
Output Format [Offset Stacking] screen Allows you to select offset options. The offset is a function for slightly offsetting and outputting each paper stack to allow you to distinguish the separations. You can specify by set, job, specified number of pages, or specified number of copies for a paper stack.
Page 178 Copy Paper Size and Punching Position (Finisher-B1) 2 holes* 2 Holes 2 Holes 2 Holes (Left) (Top) (Right) A4 , B5 , 7.25 x 10.5" , 8 x 10" , 8.5 x 11" , A4, A3, B4, 8.5 x 11", 8.5 x 13", 8.5 x 14", 11 x 15", 11 x 17", 8K * : For the Finisher-B1, the distance between the two holes is 70 mm with the US 2/3 Hole Punch Kit, and is 80 mm with the 2/4...
Page 179: Id Card Copy(Copying Both Sides Of An Id Card)
Output Format ID Card Copy(Copying Both Sides of an ID Card) This feature allows you to copy both sides of a small undetectable original, such as an ID card, onto one side of paper. Original document Original orientation Copied output Front side Front side Back side...
Page 180 Copy Select [ID Card Copy] on the [Output Format] screen. Select [On]. Disables ID card copying. Enables ID card copying.
Page 181: Job Assembly
Job Assembly Job Assembly This section describes the features you can select on the [Job Assembly] screen. "Build Job (Processing Documents Scanned with Different Settings as One Job)" (P.181) "Sample Job (Checking the Finished Output of the Copy)" (P.186) "Combine Original Sets (Adding Originals)" (P.188) "Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area)"...
Page 182: Copy Output
Copy Select [Build Job]. Select [On]. Select any option. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Note Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 183: Segment Separators
Job Assembly Covers Important The machine does not copy on a cover when using the Build Job feature. Reference For more information, refer to"Covers (Attaching Covers to Copies)" (P.156). Annotations Reference For more information, refer to "Annotations (Adding a Comment/a Date/Page Numbers to Copies)" (P.162). Segment Separators Reference For more information, refer to [Segment Separators] Screen(P.185).
Page 184: Last Original
Copy Change Settings Displays the [Copy] screen on which you can change the settings for the next document. After changing the settings, press the <Start> button on the control panel to start scanning of the document. To return to the previous screen, press the < # > button. When using a stored program for Build Job While the machine makes copies using the Build Job feature, you can use a stored program.
Page 185 Job Assembly Select any option. The next stack of documents is copied after the previous stack. The next stack of documents is copied from Side 1 of a new sheet of paper. Pages per Side - New Page When [Pages per Side] is set, even if all documents are divided for every chapter before all of them are assembled in the Pages per Side feature, the next stack of document is copied from Side 2 of the paper.
Page 186: Sample Job (Checking The Finished Output Of The Copy)
Copy 1 Sided Side 1 Only A first page of the loaded documents is copied on the front side of a separator, and the rest of the pages are copied on the paper other than a separator. When [Pages per Side] is set, the number of pages (2 pages, 4 pages, or 8 pages) that you selected to copy onto one side of a single sheet, starting from the first page of the loaded documents, are copied onto the front page of a separator.
Page 187 Job Assembly the job after the confirmation. This feature also allows you to change the number of copy sets. The sample copy is included in the total number of copy sets. Note After a sample set is output, if the machine is left uninstructed for the period specified in [Auto Clear], you can set whether or not to start the data remained.
Page 188: Combine Original Sets (Adding Originals)
Copy Change Quantity Displays the [Change Quantity] screen on which you can change the number of copies entered before. Enter a new quantity using the numeric keypad. The new value must include the number of the sample set that has already been printed. When reducing the quantity, specify a value between 1 (sample set) and the number of copies entered before.
Page 189 Job Assembly Select [On]. Disables this feature. Enables this feature. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
Page 190: Delete Outside/Delete Inside (Deleting Outside Or Inside Of The Selected Area)
Copy Last Original Select this button to end scanning documents. Next Original Select this button when you have more documents to copy. This button is always selected when the Combine Original Sets feature is used. Start After loading the next document, select this button to scan the next document. Note You can also press the <Start>...
Page 191 Job Assembly Area Settings Displays the [Delete Outside/Delete Inside - Area 1 (Area 2 or Area 3)] screen. You can specify up to three areas. Reference Refer to "Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area)" (P.190). Originals When the original document is a 2-sided document, specify from which side the specified area is to be deleted.
Page 192: Stored Programming (Calling A Stored Program For Build Job)
Copy Select [Area 1], [Area 2], or [Area 3]. Select the text box for [X1], and enter the value for X1 using the numeric keypad. Select the text box for [Y1], and enter the value for Y1 using the numeric keypad. Select the text box for [X2], and enter the value for X2 using the numeric keypad Select the text box for [Y2], and enter the value for Y2 using the numeric keypad.
Page 194: Fax Procedure
Fax Procedure This section describes the basic fax procedures. "Step 1 Loading Documents" (P.194) "Step 2 Selecting Features" (P.197) "Step 3 Specifying Destinations" (P.199) "Step 4 Starting the Fax Job" (P.201) "Step 5 Confirming the Fax Job in Job Status" (P.202) Step 1 Loading Documents The following two methods are available to load documents: Document Feeder(optional)
Page 195 Fax Procedure Document Feeder The document feeder supports single and multiple sheet documents with sizes from 125 x 85 mm (Standard size: A5, A5 ) to 297 x 600 mm (long) (Standard size: A3, 11 x 17"). The document feeder automatically detects documents of standard-size widths. Note The document feeder is optional for some models.
Page 196 Adjust the document guides to match the size of the document loaded. Raise the document stopper. Document Glass The document glass supports a single sheet, a book, or other similar documents with sizes from 15 x 15 mm to 297 x 432 mm (Standard size: A3, 11 x 17"). Important Always close the document cover after using the document glass.
Page 197: Step 2 Selecting Features
Fax Procedure Open the document cover. Important Ensure that the touch screen is active, and then load a document. Otherwise, the machine may not properly detect the document size. Load the document face down, and align it against the top left corner of the document glass.
Page 198 Fax/Internet Fax Allows you to make detailed settings to send faxes. The following procedure uses [Fax/Internet Fax] to describe how to select features. You can select the Fax or Internet Fax service, on the Services Home screen. Reference For information on the Simple Fax service, refer to "Simple Fax" (P.226). Note The features to be displayed on the screen depend on your machine configuration.
Page 199: Step 3 Specifying Destinations
Fax Procedure Select each tab, and select a feature as necessary. The following shows the reference section for each tab. Reference "Fax/Internet Fax" (P.233) "Layout Adjustment" (P.257) "Fax/Internet Fax Options" (P.265) "More Options" (P.290) Step 3 Specifying Destinations Three methods are available to specify recipients: by phone number, by address number, and by group dial number.
Page 200 use Batch Send with Broadcast Send, Relay Broadcast, Remote Folder, and Delay Start when prior to the specified time. When using a redial, resend, or delayed start send transmission job, or authentication feature, to send to the same address from different users, then Batch Send is not possible.
Page 201: Step 4 Starting The Fax Job
Fax Procedure System Administration mode. For more information, refer to "Tools" > "Fax Service Settings" > "Fax Control" > "Chain Dial" in the Administrator Guide. Reference For information on how to specify a fax number using the Address Book, refer to "Specifying a Destination Using the Address Book" (P.234).
Page 202: Step 5 Confirming The Fax Job In Job Status
While documents are being scanned, select [Next Original]. Note When using the document feeder, load the next document after the machine has finished scanning the first document. You can change the scan settings of the next document by selecting [Resolution], [Original Size], and [Lighten/Darken] that are displayed after selecting [Next Original].
Page 203 Fax Procedure Press the <Job Status> button. ＃ Confirm the job status. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 204: Operations During Faxing
Operations during Faxing This section describes the available operations during faxing. Stopping the Fax Job(P.204) Previewing the Read Images during a Fax Job(P.206) Changing the Scan Settings(P.208) Stopping the Fax Job To cancel scanning a fax document, use the following procedure. Press either the <Stop>...
Page 205 Operations during Faxing If [Delete] does not appear on the screen: Press the <Job Status> button. ＃ Select the job to cancel. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed.
Page 206: Previewing The Read Images During A Fax Job
Previewing the Read Images during a Fax Job You can preview the read images while reading the next job. Note A previewed image cannot be rotated in a fax job. When [Pages per Side] is [On], the document cannot be previewed. For the Pages per Side feature, refer to "Pages per Side (Combining Multiple Pages into One Sheet)"...
Page 207 Operations during Faxing (Thumbnailed view) A previewed image is displayed in a thumbnailed view. In the thumbnailed view, the following operations are available: Drag or flick the preview area up and down to switch pages. Tap a thumbnail to move to the entire view. Note For information on how to drag or flick, refer to "Touch Screen"...
Page 208: Changing The Scan Settings
(Enlarged view) A previewed image is enlarged or reduced. When the slider is displayed When the thumbnailed bar is displayed In the enlarged view, the following operations are available: Drag or flick the enlarged image side to side or up and down to move the position to be displayed.
Page 209 Operations during Faxing Select [Next Original]. Select [Change Settings]. Set [Resolution], [Original Size], and [Lighten/Darken]. Reference For each setting, refer to "Resolution (Specifying the Scanning Resolution)" (P.255), "Original Size (Specifying the Scan Size for the Original)" (P.258), "Lighten/Darken (Adjusting Fax Density)" (P.252). Select [Save].
Page 210: About Internet Fax
About Internet Fax Unlike general fax communications using public phone lines, Internet Fax uses corporate intranets and the Internet to send or receive scanned documents as e-mail attachments. Because Internet Fax uses existing corporate intranets and the Internet, the transmission is less expensive than general fax transmission.
Page 211: Precautions When Sending Internet Fax
About Internet Fax Registering e-mail addresses in address numbers Once you register a recipient's e-mail address in an address number, you do not need to enter the e-mail address each time you send Internet Fax to the recipient. Note To address numbers, you can also register the Internet Fax profile and other settings required for transmission.
Page 212: Sending Internet Fax
Receiving Internet Fax (Printing Internet Fax) The machine automatically prints Internet Fax documents that are sent by e-mail from an Internet Fax-compatible machine. Note The following TIFF file formats and profiles are available for e-mail reception. File format: TIFF-FX (RFC2301) Profile: TIFF-S, TIFF-F, TIFF-J, and TIFF-C. If an unsupported profile is received, the machine may not be able to print the file.
Page 213 About Internet Fax Select [Internet Fax]. Select the keyboard button. Specify a recipient with up to 128 characters using the keyboard displayed on the touch screen. Important If you specify a fax number, the data will not be sent. To specify an e-mail address for Direct Internet Fax, use the following format: When specifying a host name, enter FQDN to the right of the @ symbol.
Page 214: Receiving Internet Fax
Enter a subject and message if necessary. Reference For information on how to enter the subject, refer to "Internet Fax Subject (Specifying the Internet Fax Subject)" (P.274). For information on how to enter the message, refer to "Internet Fax Message (Editing the Internet Fax Mail Contents)" (P.275). Note If the memory capacity of the machine becomes full during scanning of a document, a screen appears to prompt you to select whether to send the job up to the stored pages or to cancel the job.
Page 215: Useful Features
About Internet Fax Attachments (TIFF format) If an unsupported attachment file is received, the file is deleted. You can confirm the error in a Job History Report. When the folder number is not registered If the specified folder is not registered, the received data is deleted. You can confirm the cause of the problem in a Job History Report.
Page 216 Enter the e-mail address of the target folder in the following format: BOX123 @myhost. example.com BOX (fixed characters to @ + host name of the Domain name of the indicate folder) + folder receiving machine receiving machine number Example: Folder number: (Enter the digits of the folder number to match those of the recipient) Host name of the receiving machine: myhost Domain name of the receiving machine: example.com...
Page 217: Forwarding Files Stored In A Folder
About Internet Fax Enter the e-mail address of the receiving machine in the following format: FAX= 0312345678 /T33S=123 @myhost. example.com FAX= Fax number of /T33S= (fixed @ + host name of Domain name (fixed the recipient characters) and F the machine that characters) code (if necessary) converts and sends...
Page 218 Creating a job flow sheet to specify a forwarding address and then making a link between the job flow sheet and the folder. Reference For information on how to create a job flow, refer to "Tools" > "Setup" > "Create Job Flow Sheet" in the Administrator Guide. Important Do not set the address of the machine as the forwarding address.
Page 219: About Ip Fax (Sip)
About IP Fax (SIP) About IP Fax (SIP) IP Fax (SIP) refers to the process of sending and receiving faxes using an IP Network in a corporate intranets. The process is compliant with the T.38, an ITU recommendation. Because IP Fax (SIP) uses existing corporate intranets, the transmission is less expensive than G3 fax transmission using public telephone network.
Page 220: Ip Fax (Sip) Features
VoIP Gateway VoIP gateway allows the machine to relay fax communications between the IP network and the public telephone network. A VoIP gateway is required for communicating with a G3 Fax device. Note Cisco MCS 7800 series (Cisco Unified Communications Manager 6.0/6.1/7.1/8.0 is installed) is validated as a SIP server available for the machine.
Page 221: Direct Fax
About IP Fax (SIP) Operations similar to operating regular fax By selecting [IP Fax (SIP)] and entering address in the appropriate form, you can send and receive fax documents in a manner similar to operating regular fax. Also, you can use most features available for regular fax such as redial feature, remote folder, and others.
Page 222: Feature Comparison With Regular Fax
Feature Comparison with Regular Fax The feature comparison between the IP Fax (SIP) and the regular fax is as follows: Features Regular IP Fax (SIP) IP Fax (SIP) SIP server VoIP only Gateway Redial List Relay Broadcast Local Name Starting Rate Priority Send Delay Start Cover Page...
Page 223 About IP Fax (SIP) Select [IP Fax (SIP)] from the options for fax type. Configure features as necessary. Reference For available features, refer to "Fax/Internet Fax" (P.233). Specify a recipient. Example: Telephone number: 0312345678 SIP user name: 1111 SIP device address: 1111@192.0.2.1 Important The method to input IP Fax (SIP) destination differs depending on the fax type of a recipient or the connection configuration.
Page 224: Receiving Ip Fax (Sip)
Press the <Start> button. ＃ Important If the document has been loaded in the document feeder, do not hold down the document while it is being conveyed. Note Depending on the settings, a screen to reenter the recipient may be displayed after you specify the recipient. In such case, re-enter the recipient.
Page 225: About Server Fax
About Server Fax About Server Fax If your machine supports the Scan service, installing the Server Fax Kit (optional) allows you to use the Fax service of a Server Fax server. When your machine does not support the Fax service and supports the Server Fax service only, the Server Fax service will be enabled automatically.
Page 226: Simple Fax
Simple Fax You can select [Fax/Internet Fax] or [Simple Fax] on the Services Home screen to set the features for the Fax service. This section describes the features you can select on the [Simple Fax] screen. [Simple Fax] allows you to use only basic features to easily send faxes. The following shows the reference section for each feature.
Page 227: Speed Dialing (Specifying A Destination Using An Address Number)
Simple Fax Enter a fax number using the numeric keypad. ＃ Note If you have entered an incorrect value, press the <C (Clear)> button and enter the correct value. Press the <Start> button. ＃ Speed Dialing (Specifying a Destination Using an Address Number) You can use address numbers to specify recipients.
Page 228: Specifying A Destination Using A One Touch Button
Press the <Speed Dial> button, and enter a 4-digit address number. ＃ Note If you have entered an incorrect value, press the <C (Clear)> button and enter the correct value. Press the <Start> button. ＃ Confirm the destination displayed on the touch screen, and then select [Yes]. Specifying a Destination Using a One Touch Button You can use the one touch buttons to specify recipients.One touch buttons correspond to the address numbers from 0001 to 0052, or 0001 to 0045.
Page 229: Previewing The Read Images During A Simple Fax Job
Simple Fax Press a one touch button. Confirm that the recipient (fax number) specified with the one touch button is displayed on the touch screen. One touch buttons Important The one touch buttons have a sensor to detect which page of one touch buttons (1 - 18, 19 - 36, or 37 - 54) is currently opened.
Page 230: Resolution (Specifying The Scanning Resolution)
Check [Preview], set each item, and press the <Start> button. Reference For more information, refer to "Previewing the Read Images during a Fax Job" (P.206). Preview the read images while reading the next job. Resolution (Specifying the Scanning Resolution) You can set the resolution for the documents to be scanned. Note The machine scans a document at the specified resolution, but if the recipient's machine does not support the resolution, the machine automatically changes the resolution to one supported by the recipient's...
Page 231: Original Type (Selecting The Document Type)
Simple Fax Superfine (600 dpi) Select this option when transmitting documents with extremely fine images. (600 x 600 pels/25.4 mm) Original Type (Selecting the Document Type) You can select the type of the original document, such as text and photo documents. Select [Original Type].
Page 232 1 Sided Select this option to scan one side of the document. 2 Sided Select this option to scan both sides of the document. 2 Sided (Skip Blank Pages) Select this option to scan only the document pages that are not blank. You do not need to take into account which side is the front when sending documents.
Page 233: Fax/Internet Fax
Fax/Internet Fax Fax/Internet Fax You can select [Fax/Internet Fax] or [Simple Fax] on the Services Home screen to set the features for the Fax service. This section describes the features you can select on the [Fax/Internet Fax] screen. "Internet Fax/Fax/IP Fax (SIP) (Selecting Internet Fax/Fax/IP Fax (SIP))" (P.234) "Specifying a Destination Using the Address Book"...
Page 234: Internet Fax/Fax/Ip Fax (Sip) (Selecting Internet Fax/Fax/Ip Fax (Sip))
Internet Fax/Fax/IP Fax (SIP) (Selecting Internet Fax/Fax/IP Fax (SIP)) You can switch between Internet Fax, Fax, and IP Fax (SIP) as necessary. Note This feature does not appear for some models. An optional component is required. For more information, contact our Customer Support Center. Select [Fax], [IP Fax (SIP)], or [Internet Fax] from the drop-down menu.
Page 235: Address Book (Specifying A Destination Using The Address Book [Type 1])
Fax/Internet Fax Types of the Address Book The machine provides two different ways of displaying the Address Book: [Type 1] and [Type 2]. The Address Book [Type1] or [Type2] will be displayed depending on the setting of [Address Book Type] in the System Administration mode. Reference For information on how to set the address book type, refer to "Tools"...
Page 236: Using The Address Book
Select the item you want to set for a recipient. Important When specifying an address from the Address Book for Internet Fax / IP Fax (SIP), make sure that the address does not contain a prohibited domain name. If it does, it cannot be used. Note To switch the Address Book entry type, select [Public Entries] or [Network Entries] from the drop-down menu on the [Fax Address Book] screen.The methods that appear in the drop-down menu depend on the settings in...
Page 237: Speed Dial
Fax/Internet Fax When you select [Public Entries] Select at least one recipient. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 238 Search Allows you to set [Simple Search] or [Advanced Search]. Searches by specified keyword for [Simple Search], or by search entries for [Advanced Search]. Note For [Advanced Search], you can set multiple search entries. When you select [Network Entries] Note Enable filters from the [Custom Filters] screen using CentreWare Internet Services to search with keywords ([Simple Search]) without [Name], [Fax Number], or [Custom Item].
Page 239: Address Book (Specifying A Destination Using The Address Book [Type 2])
Fax/Internet Fax Add Search Entries Select the check box to create a new search entry. Note When you have multiple search entries, select [Match All Entries (AND)] or [Match Any Entry (OR)] from the drop-down menu. Name Searches with a recipient name as a keyword. After you set an advanced search condition, select the box to display the screen for entering the keyword.
Page 240: List All Public Entries
Select the item you want to set for a recipient, and select [Add]. Important When specifying an address from the Address Book for Internet Fax / IP Fax (SIP), make sure that the address does not contain a prohibited domain name. If it does, it cannot be used. Note To specify multiple recipients, specify them continuously.
Page 241: Speed Dialing (Specifying A Destination Using An Address Number)
Fax/Internet Fax List all group entries Allows you to search for the pre-registered group dial numbers. Select items that you want to specify for a recipient, and select [Add]. Note Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 242 When using a wildcard for the last digit How to Enter Target Address Numbers The Number of Target Wildcard Addresses 000* 0001-0009 001* 0010-0019 010* 0100-0109 100* 1000-1009 When using wildcards for the last two digits How to Enter Target Address The Number of Target Wildcard Numbers...
Page 243: Add New Address (Registering A Destination On The Address Book)
Fax/Internet Fax Add New Address (Registering a Destination on the Address Book) You can register destinations on the Address Book. The current destinations specified on the First Tab screen can also be registered. Note [Add New Address] is not displayed depending on the settings in the System Administration mode or depending on the number of registered addresses.
Page 244 Select [Next]. Note To return to the previous screen, select [Back]. When [Add From Redial] is selected Select a recipient to be registered. Note Speed Dial, Group, and Broadcast Recipients cannot be selected. Select [Next]. Note To return to the previous screen, press the [Back] button. When [Add current recipient] is selected Select a recipient to be registered.
Page 245: Fax Number
Fax/Internet Fax Select [Next]. Note To return to the previous screen, select [Back]. Select and set an item. The following items appear: Address Type Fax Number E-mail Address Name Index Extension / Outside Line Relay Station Setup Starting Rate Resolution Cover Page Maximum Image Size Delay Start...
Page 246: Specifying A Destination Using A One-Touch Button
Specifying a Destination Using a One-Touch Button You can use the one touch buttons to specify recipients. One-touch buttons correspond to the address numbers from 0001 to 0052, or 0001 to 0045. For example, when the number you want to dial is registered to the address number 0001, press one touch button <1>.
Page 247: Specifying A Destination Using The Keyboard Screen
Fax/Internet Fax Specifying a Destination Using the Keyboard Screen You can specify recipients using the keyboard screen. Important When transmission to a certain recipient is prohibited in the System Administration mode, the keyboard button cannot be used. Select the keyboard button. Specify a recipient with up to 128 characters using the keyboard displayed on the touch screen.
Page 248: Specifying A Destination Using The Redial Feature
Specifying a Destination Using the Redial Feature You can specify recipients using the Redial feature. Important When transmission to a certain recipient is prohibited in the System Administration mode, the [Redial list] button cannot be used. Select [Redial List]. Select items you want to specify for a recipient, and select [Close]. Specifying a Line (Port) When the Additional G3 Port Kit 3 (optional) is installed, you can specify the line (port) and send faxes.
Page 249: Specifying A Line (Port) Using The Keyboard Screen
Fax/Internet Fax Specifying a line (port) using the keyboard screen Select the keyboard button. Select [Shift], and enter in the following format: "<", "port number", ">", "recipient’s telephone number" The following shows the corresponding lines to each port: <1>: Line 1 <2>: Line 2 <3>: Line 3 Example when using Line 1:...
Page 250 Select [Line Selection]. Note To display [Line Selection], the System Administrator setting is required. For more information, refer to "Tools" > "Fax Service Settings" > "Screen Defaults" > "Fax Screen Default" in the Administrator Guide. When [Line Selection] is displayed, [Lighten / Darken] cannot be displayed. In this case, you can set the fax density on the [Layout Adjustment] tab.
Page 251: Entering Specific Symbols
Fax/Internet Fax Entering Specific Symbols When specifying a recipient, you can use the following features to enter specific symbols on the touch screen. Feature Button Function Input method Enter pause - or <Pause> (-) Used to enter a pause. Press the <Pause> button. One pause is 3 seconds.
Page 252: Previewing The Read Images During A Fax/Internet Fax Job
Close Menu Hides the pop-up menu. [Details] Screen This screen allows you to confirm recipients. Starting Rate Allows you to select a communication mode according to the features of a recipient. Previewing the Read Images during a Fax/Internet Fax Job Before sending a fax, you can preview the read images while reading the next job.
Page 253: Sided Scanning (Transmitting 2-Sided Originals)
Fax/Internet Fax Use [ ] and [ ] to adjust a density level. 2 Sided Scanning (Transmitting 2-sided Originals) You can scan a 1-sided or 2-sided document on one or both sides of paper for fax transmission. Note The image on the back side of a 2-sided document is rotated so that it is placed in the same orientation as the image on the front side.
Page 254 [2 Sided Scanning] Screen Select whether the document is one-sided or two-sided. When [2 Sided] or [2 Sided (First Page 1 Sided)] is selected, also select the orientation of the document. 1 Sided Select this option to scan one side of the document. 2 Sided Select this option to scan both sides of the document.
Page 255: Original Type (Selecting The Document Type)
Fax/Internet Fax Original Type (Selecting the Document Type) You can select the type of the original document, such as text and photo documents. Select the original type. Text Select this option when transmitting a document that contains only text. Photo & Text Select this option when transmitting a document that contains both text and photos.
Page 256 Standard (200 x 100dpi) Select this option when transmitting standard documents. (Approx. 200 x 100 pels/25.4 mm) Fine (200 dpi) Select this option when transmitting documents with small text or detailed images. (Approx. 200 x 200 pels/25.4 mm) Superfine (400 dpi) Select this option when transmitting documents with fine images.
Page 257: Layout Adjustment
Layout Adjustment Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. "2 Sided Scanning (Transmitting 2-sided Originals)" (P.257) "Original Type (Selecting the Document Type)" (P.257) "Resolution (Specifying the Scanning Resolution)" (P.258) "Original Size (Specifying the Scan Size for the Original)" (P.258) "Mixed Size Originals (Scanning Different Size Documents Simultaneously)"...
Page 258: Resolution (Specifying The Scanning Resolution)
Resolution (Specifying the Scanning Resolution) This feature is the same as [Resolution] on the [Fax/Internet Fax] screen. Reference For more information, refer to "Resolution (Specifying the Scanning Resolution)" (P.255). Original Size (Specifying the Scan Size for the Original) You can specify the scan size for fax transmission. Use this feature when a document is a non-standard size, or when you want to scan a document at a size different from the original size.
Page 259: Mixed Size Originals (Scanning Different Size Documents Simultaneously)
Layout Adjustment Auto Detect Detects the document size automatically. Document Feeder Document Glass Auto-detectable Document B5, B5 , B4, A5, A5 , A4, B6, B5, B5 , B4, A6, A5, A5 size , A3, 8.5 x 11", 8.5 x A4, A4 , A3 11"...
Page 260: Book Faxing (Scanning Facing Pages Onto Separate Sheets)
Confirm that [Auto Detect] is selected, and select [Save]. If [Auto Detect] is not selected, select [Auto Detect] and then [Save]. Select [Mixed Size Originals]. Select [On]. Select this option when all documents are of the same size. When scanning documents of different sizes, the machine automatically detects the size of each document.
Page 261 Layout Adjustment Select [Book Faxing]. Select any option. Does not scan as a bound document. Left Page then Right Scans the left page and then the right page of facing pages. Right Page then Left Scans the right page and then the left page of facing pages. Top Page then Bottom Scans the top page and then the bottom page of facing pages.
Page 262: Reduce/Enlarge (Specifying A Scan Ratio)
Reduce/Enlarge (Specifying a Scan Ratio) This feature enlarges or reduces scanned images with a specified ratio. Important Some destination machines may not be able to receive faxes at the specified ratio. Select [Reduce/Enlarge]. Select a preset ratio, or specify a value. Note If a magnification is specified in [Reduce/Enlarge], [Rotate 90 degrees] does not function.
Page 263: Stamp (Adding A Stamp When Scanning A Document)
Layout Adjustment Stamp (Adding a Stamp when Scanning a Document) This feature stamps a circle mark at the bottom corner of each document page when it is fed through the document feeder. This helps you easily check if each page of the documents has been scanned correctly.
Page 264: Lighten / Darken (Adjusting Fax Density)
Lighten / Darken (Adjusting Fax Density) Reference This feature is the same as [Lighten / Darken] on the [Fax / Internet Fax] screen. For more information, refer to "Lighten/Darken (Adjusting Fax Density)" (P.252).
Page 265: Fax/Internet Fax Options
Fax/Internet Fax Options Fax/Internet Fax Options This section describes the features you can select on the [Fax/Internet Fax Options] screen.The following shows the reference section for each feature. "Acknowledgement Report (Confirming Transmission Results)" (P.265) "Starting Rate (Selecting a Communication Mode)" (P.267) "Priority Send/Delay Start (Specifying Send Priority/Send Time)"...
Page 266: Confirmation Options
prints a Transmission Report when fax transmission completes successfully, and prints a Transmission Report - Job Undelivered when fax transmission ends unsuccessfully. To confirm Internet Fax transmission results, the following two types are available: [Read Receipts] and [Delivery Receipts]. Selecting [Delivery Receipts] allows you to check whether or not the Internet Fax you sent was delivered successfully to the recipient’s folder.
Page 267: Starting Rate (Selecting A Communication Mode)
Fax/Internet Fax Options A Transmission Report is automatically printed when the transmission completes successfully. If the transmission does not end successfully, a Transmission Report - Job Undelivered is printed. Read Receipts Disables the Read Receipts feature. Enables the Read Receipts feature. You can check whether the Internet Fax you sent was correctly delivered and the attached files were correctly processed.
Page 268: G3 Auto
Select any option. G3 Auto Select this mode if the remote machine is G3 compatible. This mode is normally selected. Depending on the reception capabilities of the remote machine, the machine automatically switches modes in the following order: G3 Unique ECM → G3 Unique → ITU-T G3 ECM → ITU-T G3.
Page 269: Priority Send/Delay Start (Specifying Send Priority/Send Time)
Fax/Internet Fax Options Select [Forced 4800 bps], and then select [Save]. Enter the recipient fax number in the same manner as when you make an international call. The following is an example: Area code Telephone Country Fax number of the company ID code other party...
Page 270: Delay Start
Select any option. Priority Send Priority Send is not applied. Priority Send is applied. Note If the Priority Send feature is selected during transmission, the fax will be sent after the current transmission ends. In redial mode, the fax will be resent preferentially after the specified redial interval. The Priority Send feature cannot be set separately for each recipient of Broadcast and multi-polling jobs.
Page 271: Transmission Header Text (Adding Sender Name And Phone Number To Faxes)
Fax/Internet Fax Options Select [AM] or [PM]. Set [Hours] and [Minutes]. Important If you press the <Start> button after the specified time, the stored document will be sent at the specified time on the following day. Transmission Header Text (Adding Sender Name and Phone Number to Faxes) The Transmission Header Text feature adds the start time, sender name, recipient name, G3 ID, and number of pages onto the transmitted document.
Page 272: Cover Page (Transmitting Documents With A Cover Page)
Select [Display Header]. No header information is attached. Display Header Header information is attached. Cover Page (Transmitting Documents With a Cover Page) This feature allows you to attach a cover page to the document. The cover page includes the recipient name, comment, sender name, machine fax number, number of pages, and date and time of transmission.
Page 273 Fax/Internet Fax Options Select [Print Cover Page]. No cover page is attached. Print Cover Page A cover page is attached. Comments Displays the [Cover Page - Comments] screen. Reference Refer to "[Cover Page - Comments] Screen" (P.273). [Cover Page - Comments] Screen This screen allows you to select comments to be added to the recipient and sender fields.
Page 274: Internet Fax Subject (Specifying The Internet Fax Subject)
About the Cover Page When an address number is used, the recipient name registered for the address number is printed. This field is blank if no recipient name is registered for the address number. Recipient's Comment Prints the comment selected in [Recipient’s Comment]. From Prints the registered sender name.
Page 275: Internet Fax Message (Editing The Internet Fax Mail Contents)
Fax/Internet Fax Options Select [Keyboard]. Enter a subject with up to 128 characters using the displayed keyboard. Reference For information on how to enter characters, refer to "Entering Text" (P.87). Note If no subject is entered, the following will be automatically entered as a subject: [InternetFAX;<From> ; <Send Date and Time>].
Page 276: Recipient Print Sets (Printing Multiple Sets At The Remote Machine)
Keyboard Allows you to enter body text using the displayed keyboard. Up to 256 characters can be entered. You can also select [Add Comment] to select a registered comment and edit it. Reference For information on how to enter characters, refer to "Entering Text" (P.87). Add Comment Allows you to insert a registered comment.
Page 277: Pages Per Side (Combining Multiple Pages Into One Sheet)
Fax/Internet Fax Options Select any option. 1 Set The remote machine will output one set of the fax document. Multiple Sets Allows you to specify the number of print sets the remote machine will output, in the range from 2 to 99 in 1 set increments. Use [+] and [-] or the numeric keypad to specify the value.
Page 278: Remote Folder (Using Remote Folder)
Select [On]. The Pages per Side feature is not applied. Allows you to scan multiple pages of a document onto one side of a single sheet of paper for fax transmission. Specify the number of pages in [Originals] to fit onto one sheet. Use [+] and [-] or the numeric keypad to specify the value.
Page 279 Fax/Internet Fax Options Sending to Folder (DTMF Method) To send a fax to a folder using the DTMF method, you need the folder number of the remote folder. Two DTMF methods are available: Auto and Manual. Sending to Folder (Fax Signal Method) Select [Remote Folder].
Page 280 Secure Polling (Fax Signal Method) Select [More Options] tab to display the [More Options] screen. Select [Remote Polling]. Select [Poll a Remote Device]. Select [Save]. Select the [Fax/Internet Fax Options] tab to display the [Fax/Internet Fax Options] screen, and select [ ] to display the next page. Select [Remote Folder].
Page 281: Format For Auto Send (Dtmf Method)
Fax/Internet Fax Options Select [On]. Disables the Secure Polling feature. Enables the Secure Polling feature. Enter a folder number in [Remote Folder Number]. Remote Folder Number Select the [Remote Folder Number] box, and enter a 3-digit folder number of the remote machine using the numeric keypad.
Page 282: F Code (Using F Code Transmission)
Format for Manual Send (DTMF Method) Select [On-hook (Manual Send/Receive)] on the [More Options] screen to display the keyboard on the touch screen, and enter the destination and passcode in the following format. Facsimile tone Telephone number Beep! remote machine Ready to start Folder number Passcode of...
Page 283: Sending To Folder (F Code Method)
Fax/Internet Fax Options Sending to Folder (F Code Method) When a folder is set on a remote machine, you can send a document directly to the folder by specifying the F code (sub-address) and password (if set up) of the folder. Obtain the F code (sub-address) and password of the remote folder in advance.
Page 284 Select [On]. Select the [F Code] box, and enter an F code using the displayed keyboard or the numeric keypad. Note You can enter up to 20 digits for the F code. If necessary, select the [Password] box, and enter a password using the displayed keyboard or the numeric keypad.
Page 285 Fax/Internet Fax Options Secure Polling (F Code Method) Select the [More Options] tab to display the [More Options] screen. Select [Remote Polling]. Select [Poll a Remote Device]. Select [Save]. Select the [Fax/Internet Fax Options] tab to display the [Fax/Internet Fax Options] screen , and select [ ] to display the next page.
Page 286 Select [On]. Select the [F Code] box, and enter the F Code using the displayed keyboard or the numeric keypad. Note You can enter up to 20 digits for the F Code. If necessary, select the [Password] box, and enter a password using the displayed keyboard or the numeric keypad.
Page 287: Internet Fax Profile (Specifying Internet Fax Profiles)
Fax/Internet Fax Options Internet Fax Profile (Specifying Internet Fax Profiles) A profile is specified to restrict attribute information such as image resolution and paper size for transmissions between Internet Fax-compatible machines. Note The profiles that can be processed differ depending on the Internet Fax-compatible machine of the recipient. Before specifying a profile, confirm the profiles the Internet Fax-compatible machine of the recipient can process.
Page 288: Encryption (Sending Internet Fax Encrypted By S/Mime)
TIFF-F Select this profile when you specify super-fine for the resolution or when you send A3 or B4 documents. Encoding method:MMR Stored document size:A4, B4, A3 Resolution:Standard (200 x 100 dpi), Fine (200 dpi), Superfine (400 dpi), Superfine (600 dpi) Note When a fax is sent to a machine that does not support TIFF-F, the recipient’s machine will not be able to display or print the images.
Page 289: Digital Signature (Sending Internet Fax With A Digital Signature By S/Mime)
Fax/Internet Fax Options Digital Signature (Sending Internet Fax with a Digital Signature by S/ MIME) You can send Internet Fax with a digital signature by S/MIME. Digital Signature allows a recipient to confirm whether the contents of the Internet Fax are changed, or whether the Internet Fax is sent from the proper sender.
Page 290: More Options
More Options This section describes the features you can select on the [More Options] screen.The　 following shows the reference section for each feature. "Remote Polling (Retrieving Files from Remote Machines)" (P.290) "Store for Polling (Storing Files on the Machine that a Remote Machine can Retrieve)" (P.293) "On-hook (Confirming Remote Machine Response Prior to Transmission)"...
Page 291 More Options Secure Polling (DTMF Method) You can retrieve a file from a folder on a remote machine by sending a request from your machine. A folder must be created on the remote machine. If the folder is passcode- protected, you can retrieve a file confidentially. Important You cannot use polling to retrieve files from multiple remote folders simultaneously.
Page 292: Secure Polling (Dtmf Method)
Secure Polling (DTMF Method) Select the keyboard button on the [Fax/Internet Fax] screen to display the keyboard on the touch screen. Enter a format corresponding to Auto Send or Manual Send, and then select [Close]. Select the [More Options] tab to display the [More Options] screen. Select [Remote Polling].
Page 293: Store For Polling (Storing Files On The Machine That A Remote Machine Can Retrieve)
More Options Select [Save]. Disables the Secure Polling feature. Poll a Remote Device Enables the Secure Poling feature. Format for Auto Send Telephone number Folder number Passcode of folder on remote machine remote machine remote machine Format for Manual Send Facsimile tone Telephone number Beep!
Page 294 Select [Store for Polling]. Select any option. Disables the Store for Polling feature. Store for Free Polling Stores a file in a public folder on the machine. The file in the public folder can be retrieved by a remote machine. Store for Secure Polling Stores a file in a private folder on the machine.
Page 295: On-Hook (Confirming Remote Machine Response Prior To Transmission)
More Options [Public Folder] Screen This screen allows you to print and delete files stored for Free Polling. Select the file to be printed or deleted. You can select either one file or all files. Note Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 296 Pick up the telephone receiver, or select [On-hook (Manual Send/Receive)]. Select any option. Manual Send/Manual Receive Use the drop-down menu to switch between [Manual Send] and [Manual Receive]. Manual Send: Allows you to check if connection is established before sending a fax. Manual Receive: Allows you to receive a fax manually, such as Facsimile Information Services.
Page 297: Broadcast
Broadcast Broadcast This section describes how to set Broadcast Send and Relay Broadcast. "Broadcast Send (Transmitting to Multiple Recipients)" (P.297) "Relay Broadcast (Transmitting Documents Through a Relay Station)" (P.298) "Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations)" (P.302) Broadcast Send (Transmitting to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients in a single operation.
Page 298: Relay Broadcast (Transmitting Documents Through A Relay Station)
For IP Fax (SIP), only Relay Broadcast with the F Code method is available. The following three methods are available for Relay Broadcast: Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that have the Relay Broadcast feature. DTMF Method G3 fax machines that support Manual Send can perform Relay Broadcast for the machine.
Page 299: Fax Signal Method
Broadcast Before using the Relay Broadcast Feature Before using the Relay Broadcast feature, register the following information. Note Select [Add New Address] on the [Fax Address Book] screen to register a destination. For more information, refer to ""Add New Address" (P.374). Reference For information on how to register address numbers, refer to "Tools"...
Page 300 The last two digits of the initiating station address number registered at the relay station Address number An address number for the relay recipients registered at the relay station The wildcard "*" can also be used. Reference You can register the above dialing format in an address number to send using the address number. For information on how to register address numbers, refer to "Tools"...
Page 301: F Code Method
When performing Relay Broadcast with the F Code method, you can use a password if you set a receive password for the relay station. When performing Relay Broadcast between Fuji Xerox manufactured machines that can be used as both an initiating station and a relay station, we recommend that you use the fax signal method.
Page 302: Remote Relay Broadcast (Performing Relay Broadcast To Remote Locations)
For IP Fax (SIP), only Relay Broadcast with the F Code method is available. The following three methods are available in Remote Relay Broadcast: Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that support the Relay Broadcast feature. DTMF Method G3 fax machines that support Manual Send can perform Remote Relay Broadcast for the machine.
Page 303 Broadcast Fax Signal Method Register the following information in the address numbers of initiating stations in advance. Reference For information on how to register address numbers, refer to "Tools" > "Setup" > "Add Address Book Entry" in the Administrator Guide. Where Contents Initiating...
Page 304 The address number for the secondary relay station registered at the primary relay station Reference You can register the above dialing format in an address number to send using the address number. For information on how to register address numbers, refer to "Tools" > "Setup" > "Add Address Book Entry" in the Administrator Guide. Select [+ Add] to perform Multiple Relay Broadcast.
Page 305 F Code method and the Relay Broadcast feature. Note When performing Relay Broadcast with Fuji Xerox manufactured machines that can be used as both an initiating station and a relay station, we recommend that you use the fax signal method.
Page 306 Printing/not printing at the primary relay station 1: Printing at the primary relay station 0: No printing at the primary relay station Primary Relay Station ID The address number for the initiating station registered at the primary relay station When the primary relay station ID is set, the initiating station is notified of the results of the Remote Relay Broadcast.
Page 307: Receiving Faxes
Receiving Faxes Receiving Faxes Two modes are available for receiving faxes: Auto Receive and Manual Receive. In the Auto Receive mode, reception of a fax from a remote machine begins automatically. In the Manual Receive mode, reception of a fax from a remote machine is manual. This mode is convenient for confirming the sender or using an external telephone to confirm whether it is a fax before beginning reception.
Page 308: Using Auto Receive
Select [Manual Receive] or [Auto Receive]. Manual Receive Reception of a fax from a remote machine is manual. This mode is convenient for confirming the sender or using an external telephone to confirm whether it is a fax before beginning reception. When extra lines are added to the machine, [Fax Receiving Mode] is set to [Auto Receive] even when [Manual Receive] is selected.
Page 309: Using Folder Receive
Receiving Faxes Confirm whether the call is from a telephone or a fax machine. If the call is from a telephone, use the receiver to talk. If the call is from a fax machine, you will hear the sound of a fax machine. Note If you select [On-hook], you will hear the sound from the machine speaker.
Page 310: Facsimile Information Services
Facsimile Information Services For information on subscriptions and advanced operating procedures, contact the corresponding facsimile information service. Using the Receiver Pick up the telephone receiver. Select [Manual Receive] from the drop-down menu. Specify the fax number of the facsimile information service. You can use the numeric keypad, address numbers, or one touch buttons to specify the call destination, but cannot use the Address Book.
Page 311: When Not Using A Receiver
Facsimile Information Services When Not Using a Receiver Adjust the volume of the line monitor. We recommend that you set the volume of the line monitor to [Loud] so that you can hear the voice prompts clearly. Reference For information on how to change the volume of the line monitor, refer to "Tools" > "Common Service Settings" > "Audio Tones" > "Line Monitor Volume"...
Page 313: Scan
Scan...
Page 314: Scanning Procedure
Scan Scanning Procedure This section describes the basic scanning procedure. "Step 1 Loading Documents" (P.314) "Step 2 Selecting the Features" (P.317) "Step 3 Starting the Scan Job" (P.321) "Step 4 Confirming the Scan Job in Job Status" (P.323) "Step 5 Saving the Scanned Data" (P.324) Step 1 Loading Documents The following two methods are available to load documents: Document Feeder...
Page 315 Scanning Procedure Document Feeder The document feeder supports single and multiple sheet documents with sizes from 125 x 85 mm (Standard size: A5, A5 ) to 297 x 432 mm (Standard size: A3, 11 x 17"). The document feeder automatically detects standard size documents. For non-standard size documents, enter the size on the [Original Size] screen.
Page 316 Scan Open the document stopper. Document Glass The document glass supports a single sheet, a book, or other similar documents with sizes from 15 x 15 mm to 297 x 432 mm (Standard size: A3, 11 x 17"). Important Always close the document cover after using the document glass. The document glass automatically detects standard size documents.
Page 317: Step 2 Selecting The Features
Scanning Procedure Load the document face down, and align it against the top left corner of the document glass. Close the document cover. Step 2 Selecting the Features On the Services Home screen, you can select the following Scan services: [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store to USB], [Store &...
Page 318 Scan Scan to PC Scans a document and sends the scanned data to a network computer via the FTP or SMB protocol. When Scan to My Folder is enabled and the Remote Access feature is available, the scanned data can be transferred to a different destination according to an authenticated user.
Page 319 Scanning Procedure The following table shows file formats available for each Scan service. Scan File Format File Format Service can be PDF Docu JPEG BM Microso Selected Work ® When Office E-mail Using the control panel Scan to PC when scanning Store to USB Store &...
Page 320 Scan Press the <Services Home> button. Select [Store to Folder]. If the previous settings still remain, press the <Clear All> button. ＃ Specify a folder to save the data in.
Page 321: Step 3 Starting The Scan Job
Scanning Procedure Select each tab, and configure features as necessary. Note The following shows the reference section for each tab. "Store to Folder" (P.387) "Advanced Settings" (P.405) "Layout Adjustment" (P.410) "E-mail Options/Filing Options" (P.419) When you use another Scan service, [Store to Folder] is replaced with [E-mail], [Network Scanning], [Scan to PC], [Store to USB], [Store &...
Page 322 Scan Press the <Start> button. ＃ Important If the document has been loaded in the document feeder, do not hold down the document while it is being conveyed. Note If a problem occurs, an error message appears on the touch screen. Solve the problem according to the message.
Page 323: Step 4 Confirming The Scan Job In Job Status
Scanning Procedure Load the next document. Press the <Start> button. If you have more documents, repeat steps 3 and 4. ＃ When all documents have been scanned, select [Last Original]. Step 4 Confirming the Scan Job in Job Status The following describes how to confirm the status of a scan job. Press the <Job Status>...
Page 324: Step 5 Saving The Scanned Data
Reference Refer to "Importing to a TWAIN Compatible Application" (P.529). Import using Stored File Manager 3 Use Stored File Manager 3 (Fuji Xerox application software). Reference Refer to "Importing Using Stored File Manager 3" (P.533). Import using CentreWare Internet Services Use CentreWare Internet Services.
Page 325: Operations During Scanning
Operations during Scanning Operations during Scanning The following describes the operations available during scanning. "Stopping the Scan Job" (P.325) "Previewing the Scanned Images during a Scan Job" (P.327) "Changing Scan Settings" (P.331) Stopping the Scan Job To cancel scanning a document, use the following procedure. Press either the <Stop>...
Page 326 Scan If [Delete] does not appear on the screen: Press the <Job Status> button. ＃ Select the job to cancel. Select [Delete]. Select [Delete]. Note If you cancel the job, the scanned data stored in the folder will also be deleted.
Page 327: Previewing The Scanned Images During A Scan Job
Operations during Scanning Previewing the Scanned Images during a Scan Job You can preview the scanned images while scanning the document. Note You cannot preview the scanned images on the touch screen of the machine for [Store to WSD]*. * : WSD stands for Web Services on Devices. When a document starts to be read with [Preview...] is checked on a Scan screen, the screen on the right is displayed.
Page 328 Scan (Thumbnailed view) A previewed image is displayed in a thumbnailed view. In the thumbnailed view, the following operations are available: Drag or flick the preview area up and down to switch pages. Tap a thumbnail to move to the entire view. Reference For information on how to drag or flick, refer to "Touch Screen"...
Page 329 Operations during Scanning Drag the thumbnailed bar side to side to scroll thumbnails. Tap the desired thumbnail to be displayed. ] button When an output does not match a preview image, the [ ] button is displayed. Pressing the [ ] button enables you to confirm the detailed information. ®...
Page 330 Scan When the thumbnailed bar is displayed In the enlarged view, the following operations are available: Note When [Store to Folder] is selected, [TIFF] or [JPEG] is set for [File Format], or job flow sheets are used, the [Rotate Left], [Rotate Right], and [Rotate Page] buttons are not displayed. Drag or flick the enlarged image side to side or up and down to move the position to be displayed.
Page 331: Changing Scan Settings
Operations during Scanning When [E-mail], [Store & Send Link], or [Scan to PC] is selected, selecting [Send (Last Original)] sends a job. Changing Scan Settings You can change scan settings while scanning the document. Note For [Store to WSD], you cannot change scan settings while scanning the document. Note WSD stands for Web Services on Devices.
Page 332: E-Mail
Scan E-mail This section describes the features you can select on the [E-mail] screen. The E-mail service allows you to scan a document and send the scanned data as an e-mail attachment. "Address Book" (P.333) "Address Book (Specifying a Destination Using the Address Book [Type 1])" (P.334) "Address Book (Specifying a Destination Using the Address Book [Type 2])"...
Page 333: Address Book
E-mail Select a feature on the [E-mail] screen. Important You can only specify recipients registered for e-mail, but not for faxes. You cannot use address numbers using the numeric keypad, one touch buttons, or group numbers to specify recipients. The [New Recipient] and [Add Me] may not be displayed depending on the settings in the System Administration mode.
Page 334: Address Book (Specifying A Destination Using The Address Book [Type 1])
Scan Types of the Address Book The machine provides two different ways of displaying the Address book: [Type 1] and [Type 2]. The Address Book [Type1] or [Type2] will be displayed depending on the setting of [Address Book Type] in the System Administration mode. Reference For information on how to set the Address book type, refer to "Tools"...
Page 335: Smart Card E-Mail Address
E-mail Select a recipient from the address list, and then select [To], [Cc], or [Bcc] from the drop- down menu. Note The items that appear in the screen depend on the settings in the System Administration mode. Public Entries Displays the local address list. Reference Refer to "Address Book (Specifying a Destination Using the Address Book [Type 1])"...
Page 336: Name/E-Mail Address
Scan Name/E-mail Address Lists names and their e-mail addresses. [ ] button Displays detailed information on the recipient. Go to Enter an address number using the numeric keypad to display the e-mail address at the top of the list. Add New Address Allows you to add a new recipient.
Page 337 E-mail Select a search target from the drop-down menu on the left. You can select [Name], [E-mail Address], or [Custom Item X] for a search target (X represents a number between 1 and 3.) Important To display the online help for CentreWare Internet Services, users need to have the environment to connect to the internet.
Page 338: Address Book (Specifying A Destination Using The Address Book [Type 2])
Scan Name Searches with a recipient name as a keyword. After you set an advanced search condition, select the box to display the screen for entering the keyword. Up to 32 characters are allowed. Example: Smith E-mail Address Searches with an e-mail address as a keyword. After you set an advanced search condition, select the box to display the screen for entering the keyword.
Page 339: Search Public
E-mail Select a recipient from the address list, and then select [To], [Cc], or [Bcc]. Note The items that appear in the screen depend on the settings in the System Administration mode. List all public entries"When [List all public entries] is Selected" (P.340) Displays the local address list.
Page 340 Scan When [List all public entries] is Selected Select a recipient from a list under [Name/E-mail Address]. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 341 E-mail When [Retrieve entries using index] is Selected Specify a single alphanumeric index character or a speed dial. When [Search Public] or [Search Network] is Selected Enter keywords to search for an address. Note The screen as shown on the right appears when [Search Public] is selected. When multiple keywords are used, the address is searched with the AND clause.
Page 342: Add New Address (Registering A Recipient On The Address Book)
Scan No custom item is used for the keyword search. Custom Item 1 (Telephone Number) [Telephone Number] is set by default. When selected, a telephone number is used for the keyword search. Custom Item 2 (Office) [Office] is set by default. When selected, an office name is used for the keyword search. Custom Item 3 (Department) [Department] is set by default.
Page 343 E-mail Enter a new recipient using the keyboard. Add current recipient Select a recipient to be registered from the current recipients specified on the First Tab screen. Note This item cannot be selected if no recipient is specified on the First Tab screen. When [New] is selected Use the keyboard displayed on the screen to enter an e-mail address with up to 128 single- byte characters.
Page 344: Specifying A Destination Using A One Touch Button
Scan Select [Next]. Select an item to set. The following items appear: Address Type E-mail Address Name Index Surname Given Name Custom Item 1 Custom Item 2 Custom Item 3 S/MIME Certificate Note To delete the input data and return to the [E-mail Address Book] screen, select [Cancel]. Reference For more information on the setting items, refer to "Tools"...
Page 345: New Recipient (Specifying An E-Mail Address)
E-mail The buttons 1 to 45 are used for address numbers and they correspond to the registered address numbers 0001 to 0045, while the buttons 46 to 54 are used for stored programs and they correspond to the registered stored programs 1 to 9. One touch button is available when the machine displays the [E-mail] screen, the [Advanced Settings] screen, the [Layout Adjustment] screen, or the [E-mail Options] screen.
Page 346: Entering The Full E-Mail Address
Scan Enter a part of the e-mail address, and then select The search result appears. For information on how to select the recipient, refer to "Address Book" (P.333). Note The e-mail address will be searched in the Address Book selected for [Address Book Default - Scan]: [Public Entries] or [Network Entries].
Page 347: Add Me (Adding The Sender's Address)
E-mail Backspace Moves the cursor back to delete one character. Shift Used for switching uppercase characters and lowercase characters. More Characters Displays symbols. Use this button to enter symbols for the e-mail address. Add Me (Adding the Sender’s Address) The sender's address can be added to [To], [Cc], or [Bcc]. Select [Add Me].
Page 348 Scan Select any option from the pop-up menu. Remove Removes the selected recipient. Edit Displays the [Edit Recipient] screen on which you can confirm or edit the recipient. Note The recipient cannot be edited depending on the settings in the System Administration mode. Reference Refer to "Recipient(s) (Editing a Recipient)"...
Page 349: From (Setting The Sender's Address)
E-mail E-mail Address To change the e-mail address, select [E-mail Address] and enter a new address on the displayed keyboard. Name To change the recipient name, select [Name] and enter a new name on the displayed keyboard. When you specify a recipient from the Address Book and the recipient name is registered in the Address Book, that recipient name is displayed.
Page 350: Subject (Setting The Subject)
Scan Select any option from the pop-up menu displayed. Address Book Allows you to select the sender's e-mail address from the Address Book. Reference For information on the Address Book, refer to "Address Book" (P.333). Keyboard Allows you to enter the sender’s e-mail address with up to 128 characters using the displayed keyboard.
Page 351: Preview (Previewing The Scanned Images During A Scan Job)
E-mail Enter a message with up to 512 characters using the displayed keyboard. Reference For information on how to enter characters, refer to "Entering Text" (P.87). Preview (Previewing the Scanned Images during a Scan Job) You can preview the scanned images while scanning the document. Check [Preview].
Page 352: Sided Scanning (Scanning Both Sides Of A Document)
Scan Auto Detect The color of the document is determined automatically; the machine scans in full color when the document is colored, otherwise scans in monochrome. Note When you select [Auto Detect], the available features on the [Advanced Settings] screen are the same as when you select [Color] in [Color Scanning] for color documents, or the same as when you select [Black &...
Page 353 E-mail More Displays the [2 Sided Scanning] screen. Reference Refer to "2 Sided Scanning (Scanning Both Sides of a Document)" (P.352). [2 Sided Scanning] Screen This screen allows you to select the status and orientation of original documents. Select any option. 1 Sided Select this option to scan only one side of the document.
Page 354: Original Type (Selecting The Document Type)
Scan Original Type (Selecting the Document Type) You can select the scanned image type Note [Original Type] is not displayed on the [E-mail] screen depending on the settings in the System Administration mode. In that case, set [Original Type] from the [Advanced Settings] screen. From the menu displayed by selecting [Original Type], select any option.
Page 355 E-mail TIFF/JPEG Auto Select Automatically selects JPEG or TIFF. The file format is determined for each page: [JPEG] for full-color and grayscale pages, and [TIFF] for monochrome pages. TIFF Saves scanned data in TIFF format. JPEG Saves scanned data in JPEG format. This option is selectable when either [Color] or [Grayscale] is selected in [Color Scanning].
Page 356: Compression Method
Scan TIFF Saves scanned data in TIFF format. JPEG Saves scanned data in JPEG format. This option is selectable when either [Color] or [Grayscale] is selected in [Color Scanning]. Saves scanned data in PDF format. Note ® ® The version of PDF files is Adobe Acrobat 4.0 (PDF 1.3).
Page 357: Searchable Text
E-mail MRC High Compression Allows you to save PDF, DocuWorks, and XPS files with high compression. Important If you use the E-mail or Scan to PC service to scan a document with [MRC High Compression] enabled, the image quality of the scanned data may differ from when you use CentreWare Internet Services to retrieve the scanned data from a folder with [MRC High Compression] enabled.
Page 358: Specific Color
Scan Specific Color Allows you to scan documents and save them in a small number of colors with compression. Selecting this check box enables the file size to be smaller than selecting [MRC High Compression]. Note This feature is available when [Color Scanning] is set to [Color], when [Resolution] is set to [200 dpi] or [300 dpi], and when [File Format] is set to [PDF] or [DocuWorks].
Page 359 E-mail Adds a visible signature using the certificate of the machine. Note The items used in the signature are different depending on the machine configuration and settings in the System Administration mode. Signature Location Select the position where the signature is displayed when you select [On] in [PDF Signature].
Page 360: Language Of The Original
Scan Adds a visible signature using the certificate of the machine. Note XPS stands for XML Paper Specification. The items used in the signature are different depending on the machine configuration and settings in the System Administration mode. [File Format - Searchable Text] Screen Allows you to select whether to perform character recognition in PDF and DocuWorks files.
Page 361 E-mail [File Format - PDF Security] Screen This screen allows you to encrypt a PDF file with a password, and assign the access privileges for the file operation. Select any option. The file is not encrypted, and no access privilege is assigned. Password Encrypts the file using a password.
Page 362 Scan Permissions Displays the [PDF Security - Permissions] screen. Reference Refer to [PDF Security - Permissions] Screen(P.362). [PDF Security - Permissions] Screen This screen allows you to assign access privileges to a file. Select [Permissions]. Select [Security Password]. Select [On]. Enter the security password, and select [Save].
Page 363 E-mail Changes Allowed Displays the [Permissions - Changes Allowed] screen. Specify whether to allow changing the file contents, such as inserting pages or adding notes. Allow Contents Copying and Extraction Allow Contents Copying and Extraction Specify whether to allow copying the file contents, such as text and images. Text Editing by Screen Reader Displays the [Text Editing by Screen Reader] screen.
Page 364 Scan Password (V8 or later) Encrypts the file by the 256 bit AES method using a password. Files encrypted by this method can be opened with DocuWorks Ver. 8.0 or later. Select [Open Password] to set a password. Important If you encrypt a file using a certificate without Basic Constraints, you cannot use DocuWorks Ver. 5.0.1 and Ver.
Page 365 E-mail When the Address Book Type 1 is Displayed List all certificates Displays all the certificates currently configured on the machine. Select [ ] to return to the previous screen or [ ] to move to the next screen. Certificate Type Name/E-mail Address For [Certificate Type], select [Open File] to open the file, or select [Full Access] to allow all operations such as editing the file.
Page 366 Scan ] button Certificate information, such as issuer, expiration date, and persons to whom the certificate is issued, is displayed. Network Entries Searches recipients in the remote address list. Important To display the online help for CentreWare Internet Services, users need to have the environment to connect to the internet.
Page 367 E-mail Select this button to add the certificate as one of the certificates of persons who are allowed to open the file. Grant full access to this file Configure certificates of persons who are allowed to change access privileges including editing or operating the file (full access).
Page 368: Network Scanning
Scan Network Scanning This section describes the procedure to select features on the [Network Scanning] screen. On the [Network Scanning] screen, you can scan documents after specifying a file (job template) saving scanning conditions, information on the forwarding destination server, and others.
Page 369: Preview (Previewing The Scanned Images During A Scan Job)
Network Scanning Job Template Select a default job template for the scan job. The default job template is used as a base template when a new template is created on CentreWare Internet Services. This template cannot be deleted. It can be edited and returned to the factory-default template only by the system administrator.
Page 370: File Format (Selecting A File Format For Output Data)
Scan File Format (Selecting a File Format for Output Data) You can select a file format for output data. Reference For more information, refer to "File Format (Selecting a File Format for Output Data)" (P.354).
Page 371: Scan To Pc
Scan to PC Scan to PC This section describes the procedure to select features on the [Scan to PC] screen. The Scan to PC service allows you to scan documents and send the scanned data to a network computer via the FTP or SMB protocol. The following describes features available on the [Scan to PC] tab.
Page 372: Transfer Protocol (Selecting A Transfer Protocol)
Scan Select a feature on the [Scan to PC] screen. Note Depending on the settings for [Save to PC Screen Default] in the System Administration mode, the [Server Address Book] screen is displayed. For more information, refer to "Tools" > "Scan Service Settings" > "Screen Defaults"...
Page 373: Address Book
Scan to PC Address Book The following describes the Address Book. When you select a recipient using the Address Book, the following restrictions should be noted. You cannot use address numbers input by the numeric keypad or group numbers to specify the recipients registered in the Address book.
Page 374 Scan Select the destination to store the data in. Important You can only use destinations configured for SMB or FTP. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 375: Address Book (Specifying A Destination Using The Address Book [Type 2])
Scan to PC Search Allows you to set [Simple Search] or [Advanced Search]. Searches by specified keyword for [Simple Search], or by search entries for [Advanced Search]. Note For [Advanced Search], you can set multiple search entries. Address Book (Specifying a Destination Using the Address Book [Type The following describes how to specify a destination using the Address Book [Type 2].
Page 376: Add New Address (Registering A Destination Pc On The Address Book)
Scan List all public entries Displays the local address list. Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. Select items you want to set for a recipient, and select [Add].
Page 377 Scan to PC Select a method to register a recipient. Enter a new recipient using the keyboard. Add from current location Register the current location specified on the First Tab screen. Select a location to be registered from the current locations specified on the First Tab screen.
Page 378 Scan Server Shared Name Save in User Name Password When [SMB (UNC Format)] is selected The following items appear: Save in User Name Password Note For more information on the setting items, refer to "Specifying a Destination (Specifying a Destination PC Using the Screen Keyboard)"...
Page 379 Scan to PC Select [Name], enter a name using the keyboard displayed on the screen, and then select [Save]. Reference For information on how to enter characters, refer to "Entering Text" (P.87). When you change the index, select [Index], select a new character from the keyboard displayed on the screen, and then select [Save].
Page 380: Specifying A Destination Pc Using A One Touch Button
Scan Port Number Note To delete the input data and return to the [Server Address Book] screen, select [Cancel]. Reference For more information on the setting items, refer to "Tools" > "Setup" > "Add Address Book Entry" in the Administrator Guide. When the settings are completed, select [Registered].
Page 381: Browse (Specifying A Destination Pc By Browsing Your Network)
Scan to PC Press a one touch button. Confirm that the recipient (destination PC) specified with the one touch button is displayed on the touch screen. One touch buttons Important The one touch buttons have a sensor to detect which page of one touch buttons (1 - 18, 19 - 36, and 37 - 54) is currently opened.
Page 382 Scan Select the destination to save the data in. Select [Previous] or [Next] to move to another level. Important You can specify recipients for SMB only. Note Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 383: Specifying A Destination (Specifying A Destination Pc Using The Screen Keyboard)
Scan to PC Select [Save]. Address To change the address number, select [Edit] and then the desired number. Name To change the recipient name, enter a new name with the keyboard displayed by selecting [Name]. Note The recipient name may not be displayed depending on the settings. Specifying a Destination (Specifying a Destination PC Using the Screen Keyboard) Enter information in the fields provided for the selected protocol, to specify a forwarding...
Page 384 Scan Enter information using the keyboard displayed on the screen. Reference For information on how to enter characters, refer to "Entering Text" (P.87). Note To delete characters, select [Backspace]. Server This option is displayed when you select [FTP] or [SMB] in [Transfer Protocol]. Enter a server name or IP address.
Page 385: Preview (Previewing The Scanned Images During A Scan Job)
Scan to PC Save in This option is displayed when you select [SMB (UNC Format)] in [Transfer Protocol]. Enter the following directory path: "\\Host Name\Shared Name\Directory Name". When the save location is in the DFS namespace on Windows, enter "\\Domain Name\Root Name\Folder Name"...
Page 386: Original Type (Selecting The Document Type)
Scan Original Type (Selecting the Document Type) You can select the type of the document. Reference For more information, refer to "Original Type (Selecting the Document Type)" (P.354). File Format (Selecting a File Format for Output Data) You can select a file format for output data. Reference For more information, refer to "File Format (Selecting a File Format for Output Data)"...
Page 387: Store To Folder
Store to Folder Store to Folder This section describes the procedure to select features on the [Store to Folder] screen. You can scan documents and save the scanned data in a folder of the machine. The following describes features available on the [Store to Folder] tab. Note When [Store to Folder] is selected, [File Format] is disabled.
Page 388: Color Scanning (Selecting An Output Color)
Scan Folder Select a folder to save the scanned data in. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Go to Use the numeric keypad to enter a 3-digit folder number. The folder then appears at the top of the list.
Page 389: Store To Usb
Store to USB Store to USB This section describes the procedure to select features on the [Store to USB] screen. The Store to USB service allows you to scan documents and save the scanned data to a USB memory device. "Save in (Specifying a Storage Location in the USB Memory Device)"...
Page 390 Scan The screen display does not change. Note The behavior depends on settings. Ask your system administrator for more information. When a USB memory device is inserted into the USB memory slot during the Power Saver mode, the touch screen does not light. After exiting the Power Saver mode by pressing the <Power Saver> button, insert the USB memory device again or select [Store to USB] on the Services Home screen.
Page 391 Store to USB When the [Media Print - Text] Screen Appears Press the <Services Home> button. Select [Store to USB] on the Services Home screen. Note WSD stands for Web Services on Devices. The [Store to USB] screen appears.
Page 392 Scan When the [Media Print - Photos] Screen Appears Press the <Services Home> button. Select [Store to USB] on the Services Home screen. Note WSD stands for Web Services on Devices.
Page 393 Store to USB The [Store to USB] screen appears. When the Screen Display Does Not Change If any screen other than the Services Home screen is displayed, press the <Services Home> button. Select [Store to USB] on the Services Home screen. Note WSD stands for Web Services on Devices.
Page 394: Save In (Specifying A Storage Location In The Usb Memory Device)
Scan The [Store to USB] screen appears. Important Data stored in a USB memory device may be lost or damaged in the following cases. Make sure to back up the data in the device before use. When disconnecting/connecting the USB memory device by methods other than described in this guide. When receiving the effect of electrical noise or an electrical discharge When a fault or failure occurs during operation If the USB memory device receives mechanical damage...
Page 395 Store to USB Select a folder to save the data in. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 396: Details (Displaying The Details Of A Storage Location In The Usb Memory Device)
Scan Details (Displaying the Details of a Storage Location in the USB Memory Device) Selecting [Details] displays the [Details] screen. [Details] Screen This screen displays the folder directory in the USB memory device. Specify the folder directory, and then select [Save]. Select [Details].
Page 397: Color Scanning (Selecting An Output Color)
Store to USB Color Scanning (Selecting an Output Color) You can set the output color to scan a document. Reference For more information, refer to "Color Scanning (Selecting an Output Color)" (P.351). 2 Sided Scanning (Scanning Both Sides of a Document) You can automatically scan both sides of a 2-sided document.
Page 398: Store & Send Link
Scan Store & Send Link If an authenticated user scans a document, the machine temporarily saves the scanned data, and automatically obtains the user's e-mail address that was registered in advance. Then, the machine sends an e-mail to the user to notify of two URLs: one is for the location to retrieve the scanned data, and the other is for the location to delete the data.
Page 399: Scan To (Displaying The E-Mail Address Of The Authenticated User)
Store & Send Link Select a feature on the [Store & Send Link] screen. Scan To (Displaying the E-mail Address of the Authenticated User) Automatically obtains the pre-registered e-mail address of the authenticated user. From (Displaying the E-mail Address of the Authenticated User) Automatically obtains the pre-registered e-mail address of the authenticated user.
Page 400: Sided Scanning (Scanning Both Sides Of A Document)
Scan 2 Sided Scanning (Scanning Both Sides of a Document) You can automatically scan both sides of a 2-sided document. By setting the binding style, both sides are scanned in the same orientation. Reference For more information, refer to "2 Sided Scanning (Scanning Both Sides of a Document)" (P.352). Original Type (Selecting the Document Type) You can select the type of the document.
Page 401: Store To Wsd
Store to WSD Store to WSD This section describes the procedure to select features on the [Store to WSD] screen. The Store to WSD service allows you to scan documents set on the machine from a network computer. It also allows you to save the scanned data to a network computer. Important Precautions for scanning from a computer When you are away from the machine to operate a computer with the documents left on the machine, other...
Page 402: Computer (Starting A Scan Job Via Computer Operation)
Scan List of Computers Lists network computers and their scanning methods. Select one from this list as destination. Computer (Starting a Scan Job via Computer Operation) You can scan documents set on the machine by sending a request from a network computer.
Page 403: This Device (Storing Data Scanned By The Machine On A Network Computer)
Store to WSD Operate scan from a network computer. To operate scan from a network computer, use application which supports image loading feature such as [Windows Fax and Scan]. The following describes the method using [Windows Fax and Scan] with Windows 7. Note This method is not available for computers with Windows Vista Home Basic or Windows Vista Home Premium.
Page 404 Scan Load the document on the document glass or in the document feeder, and select [This Device]. Computer names and 5 processing methods are displayed in the [List of Computers]. Select destination from the list in accordance with the intended use. List of Computers Lists destination and URL.
Page 405: Advanced Settings
Advanced Settings Advanced Settings This section describes the features you can select on the [Advanced Settings] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. "Color Scanning (Selecting an Output Color)" (P.405) "Original Type (Selecting the Document Type)"...
Page 406: Image Options (Adjusting Scan Density And Image Sharpness)
Scan Select [Photographs]. Select [Enhance Photographs]. Image Options (Adjusting Scan Density and Image Sharpness) This feature allows you to adjust the scan density and image sharpness. Select [Image Options]. Select any option. Lighten/Darken You can select a scan density level from seven levels between [Lighten] and [Darken]. Selecting an upper cell on the bar makes the scan density lighter, and selecting a lower cell makes darker.
Page 407: Image Enhancement (Erasing The Background Color Of Documents/Adjusting Contrast)
Advanced Settings Sharpness You can select a sharpness level from five levels between [Soften] and [Sharpen]. Selecting an upper cell on the bar makes the contours of images sharper, and selecting a lower cell makes softer. Image Enhancement (Erasing the Background Color of Documents/ Adjusting Contrast) This feature allows you to suppress the background color of a document such as newspaper and colored paper.
Page 408: Shadow Suppression (Suppressing The Document Background)
Scan Shadow Suppression (Suppressing the Document Background) When you scan a 2-sided document printed on thin paper, this feature allows you to suppress the image and colors on the reverse side of each document page from appearing in the scan image. This feature is available only when [Color Scanning] is set to [Color] or [Grayscale].
Page 409: Device Color Space
Advanced Settings Select either [sRGB] or [Device Color Space]. sRGB Documents are scanned based on color representation (color space) that conforms to sYCC. Device Color Space Documents are scanned based on the original color representation (color space) of the machine. Recommended for advanced color processing using high-quality color. Note You can find ICC profile data for Device Color Space in the Media (Software/ Product Manual).
Page 410: Layout Adjustment
Scan Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. "Resolution (Specifying a Scanning Resolution)" (P.411) "2 Sided Scanning (Scanning Both Sides of a Document)"...
Page 411: Resolution (Specifying A Scanning Resolution)
Layout Adjustment Resolution (Specifying a Scanning Resolution) This feature allows you to set the resolution to scan a document. As the value increases, the scan becomes more detailed, but the data size also increases. The scanning and transfer time increases as well. Select [Resolution].
Page 412 Scan Select [Book Scanning]. Select any option. Does not scan as a bound document. Left Page then Right Scans the left page and then the right page of facing pages. Right Page then Left Scans the right page and then the left page of facing pages. Top Page then Bottom Scans the top page and then the bottom page of facing pages.
Page 413: Original Size (Specifying A Scan Size)
Layout Adjustment Binding Edge Erase Erases the shadow from the center section of the document. You can specify the binding erase width in the range from 0 to 50 mm in 1 mm increments. Original Size (Specifying a Scan Size) This feature allows you to set the scan size for a document.
Page 414: Mixed Size Originals (Scanning Different Size Documents Simultaneously)
Scan Standard Size Allows you to select from preset sizes. Variable Size Allows you to enter the desired scan size when scanning a non-standard size document or when scanning at a size different from the original document size. You can specify a value in the range from 15 to 432 mm for the scan width (X), and a value in the range from 15 to 297 mm for the scan length (Y), in 1 mm increments.
Page 415: Edge Erase (Erasing Edges And Margin Shadows In The Document)
Layout Adjustment Select any option. Select this option when all documents are of the same size. When scanning documents of different sizes, the machine automatically detects the size of each document. Original Orientation Specify the orientation of the loaded document. Note If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
Page 416 Scan Select any option. If you select [Parallel Edges], use [+] and [-] to specify the erase widths of top and bottom, left and right, and center of the document. Select [Original Orientation]. All Edges The edge width to erase is set to 2 mm for the top and bottom, and left and right edges. Parallel Edges Allows you to adjust the edge erase amounts.
Page 417: Reduce/Enlarge (Specifying A Scanning Ratio)
Layout Adjustment Reduce/Enlarge (Specifying a Scanning Ratio) This feature allows you to set the scanning ratio for the document to be scanned. Note When [Searchable Text] is set to [Searchable] and the [Specific Color] check box is selected on the [File Format] screen, [Reduce/Enlarge] is [100%] and cannot be changed.
Page 418: Original Orientation (Specifying The Orientation Of The Loaded Documents)
Scan Enter Output Size In [Output Size], select the output size of the scanned document. The machine automatically calculates the scanning ratio based on the selected output size and the original document size. Note Selecting [Enter Output Size] may generate blank margin areas. Original Orientation (Specifying the Orientation of the Loaded Documents) This feature allows you specify the orientation of the loaded document.
Page 419: E-Mail Options/Filing Options
E-mail Options/Filing Options E-mail Options/Filing Options This section describes the features you can select on the [E-mail Options]/[Filing Options] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. "Quality/File Size (Specifying an Image Compression Ratio When Scanning)" (P.420) "File Format (Selecting a File Format for Output Data)"...
Page 420: Quality/File Size (Specifying An Image Compression Ratio When Scanning)
Scan Select a feature on the [E-mail Options]/[Filing Options] screen. Note The features displayed on the screen depend on the Scan service selected on the Services Home screen. The screen as shown on the right appears when [E-mail] is selected. Quality/File Size (Specifying an Image Compression Ratio When Scanning) This feature allows you to select an image compression level when [Color Scanning] is set to...
Page 421: File Format (Selecting A File Format For Output Data)
E-mail Options/Filing Options File Format (Selecting a File Format for Output Data) You can select a file format for output data. Reference For more information, refer to "File Format (Selecting a File Format for Output Data)" (P.354). Read Receipts (Specifying Read Receipts) When using the E-mail service, you can receive read receipts from e-mail recipients.
Page 422: Split Send (Sending In Sections)
Scan Split Send (Sending in Sections) When using the E-mail service, and the size of the data to be attached is large, you can split the data at page breaks or by a certain data size and then send the data. Reference For information on [Split Send], refer to "Tools"...
Page 423: Reply To (Specifying A Reply Address)
E-mail Options/Filing Options Auto Name When you select the E-mail, Scan to PC, or Store & Send Link service, the file name is set by the System Administrator. When you select the Network Scanning service, the file name is "DOC". The extension depends on the setting in [File Format].
Page 424: File Name Conflict (Setting The Action To Be Taken For File Name Conflict)
Scan Enter an address for reply. Reply To Select the [Reply To] box to display the keyboard screen on which you can enter an address for reply. Note For information on how to search the Address Book by entering a part of the e-mail address, refer to "New Recipient (Specifying an E-mail Address)"...
Page 425: File Name (Specifying A Name For The File To Be Saved)
E-mail Options/Filing Options Select any option. Do Not Save Cancels the job without saving the file. Rename New File Automatically changes the file name by appending a number (0001 - 9999) to the file name, and saves the file. Overwrite Existing File Replaces the existing file with the new one.
Page 426: Login Name
Scan Sends e-mail without a digital signature. Sends e-mail with a digital signature. Login Name You can enter the login name for a destination server. Note This feature is displayed only when [Network Scanning] is selected on the Services Home screen. Select [Login Name].
Page 427: Send From Folder
Send from Folder...
Page 428: Folder Operating Procedure
Send from Folder Folder Operating Procedure This section describes the basic procedure to operate files in folders. You can store print files submitted by a computer, scan files, and fax files in folders on the machine. These files stored in a folder can be sent by e-mail and be retrieved from a network computer.
Page 429: Step 2 Selecting A Folder
Folder Operating Procedure Step 2 Selecting a Folder Access to some folders may be restricted, depending on the settings of the Authentication feature. Reference For information on selectable folders depending on the Authentication feature, refer to "Authentication and Accounting Features" >...
Page 430: Step 4 Operating Files In A Folder
Send from Folder Step 4 Operating Files in a Folder The following shows the reference sections for operations available on the [Send from Folder] screen. "Selecting a Folder" (P.431) "Checking/Operating Files in a Folder" (P.432) "Checking File Details" (P.435) "Printing Files in a Folder" (P.438) "Configuring/Starting Job Flow"...
Page 431: Selecting A Folder
Selecting a Folder Selecting a Folder The following describes how to select a folder. Access to some folders may be restricted, depending on the settings of the Authentication feature. Reference For information on selectable folders depending on the Authentication feature being used, refer to "Authentication and Accounting Features"...
Page 432: Checking/Operating Files In A Folder
Send from Folder Checking/Operating Files in a Folder You can check or operate files stored in a folder. Note When selecting print files, [Job Flow Settings] cannot be selected for some models. Select a folder on the [Send from Folder] screen. Note Select [ ] to return to the previous screen or [...
Page 433 Checking/Operating Files in a Folder Select a file. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to"Touch Screen"...
Page 434: Number Of Files
Send from Folder Thumbnail Displays the images and names of the files stored in the folder. Important If the power is cut off immediately after a scanned file is stored in a folder, or if the hard disk space is insufficient to display thumbnails, files in the folder may not be displayed in thumbnail view.
Page 435: Checking File Details
Checking File Details Checking File Details You can preview the selected file to check its details. Note Monochrome images with high gradation levels may appear bluish when previewed. Select a file on the [Folder - File List] screen. Click [File Details (Preview)...]. When you select multiple files, select a file to check details.
Page 436 Send from Folder (Thumbnailed view) A previewed image is displayed in a thumbnailed view. In the thumbnailed view, the following operations are available: Drag or flick the preview area up and down to switch pages. Tap a thumbnail to move to the page view. Note For information on how to drag or flick, refer to "Touch Screen"...
Page 437 Checking File Details (Enlarged view) A previewed image is enlarged or reduced. When the slider is displayed When the thumbnailed bar is displayed In the enlarged view, the following operations are available: Drag or flick the enlarged image side to side or up and down to move the position to be displayed.
Page 438: Printing Files In A Folder
Send from Folder Printing Files in a Folder You can print selected files in a folder. Select files on the [Folder - File List] screen. Select [Print] or [Batch Print]. Note When multiple files are selected, [Batch Print] allows you to print the selected files as a single file, while [Print] allows you to print them as separate files.
Page 439: Batch Print
Printing Files in a Folder Paper Supply Allows you to select paper. 2 Sided Printing Allows you to set 2-sided printing. Output Allows you to set stapling, punching, and a tray where the output is delivered. Note This feature does not appear for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 440 Send from Folder Output Allows you to set stapling and punching, and a tray where the output is delivered. The number of sheets that can be stapled is 2 - 50 (when 80gsm paper is use). Note This feature does not appear for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 441 Printing Files in a Folder For scan files stored in a folder Important Ensure that the actual orientation of the original document matches the [Original Orientation] setting in [Edge Erase] or in [2 Sided Scanning] on the [Layout Adjustment] screen. Original Report Report...
Page 442: Configuring/Starting Job Flow
Send from Folder Configuring/Starting Job Flow Job Flow is a feature that allows you to register transfer settings of scan data, such as a transfer method and destination, to simplify data-transfer tasks.You can register a maximum of 200 job flows. Job flow sheets are categorized into two types according to the target.
Page 443: E-Mail Notification
Configuring/Starting Job Flow E-mail Notification You can receive the job results by e-mail. Reference For more information, refer to "Tools" > "Setup" > "Create Job Flow Sheet" > "Create New Job Flow Sheet" in the Administrator Guide. Print Files in a folder can be printed. Select files on the [Folder - File List] screen.
Page 444: [Link Job Flow Sheet To Folder] Screen
Send from Folder Cut Link Cancels the link between a folder and the linked job flow sheet. Create/Change Link Displays the [Link Job Flow Sheet to Folder] screen. Reference Refer to"[Link Job Flow Sheet to Folder] Screen" (P.444) . Select Job Flow Sheet Select this button while files are selected to display the [Select Job Flow Sheet] screen.
Page 445 Configuring/Starting Job Flow Select [Create/Change Link]. Select any option. Refresh Displays the updated information. Create Displays the [Create New Job Flow Sheet] screen. Reference For more information, refer to "Tools" > "Setup" > "Create Job Flow Sheet" > "Create New Job Flow Sheet" in the Administrator Guide.
Page 446 Send from Folder Select Keyword Displays the [Select Keyword] screen. Select a keyword registered in the System Administration mode to search for job flows. Job flows that fully match the entry are searched. The machine searches through keywords that were registered upon each job flow creation.
Page 447 Configuring/Starting Job Flow Select a job flow, and select [Start]. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 448 Send from Folder searched. The machine searches through keywords that were registered upon each job flow creation. Sheet Filtering Displays the [Sheet Filtering] screen. Reference Refer to [Sheet Filtering] Screen(P.446).
Page 449: Job Flow Sheets
Job Flow Sheets...
Page 450: Job Flow Procedure
Job Flow Sheets Job Flow Procedure Job flow sheets are categorized into two types according to the target. One type of job flow sheets targets scanned documents, and the other type targets files stored in folders. This section describes the first type of job flow sheets, targeting scanned documents. Reference For information on job flow sheets that target files stored in folders, refer to"Configuring/Starting Job Flow"...
Page 451: Step 2 Selecting A Job Flow Sheet
Job Flow Procedure Step 2 Selecting a Job Flow Sheet Select a job flow sheet. Reference For more information on the [Job Flow Sheets] screen, refer to"Selecting/Changing a Job Flow Sheet" (P.452) . Step 3 Confirming/Changing the Job Flow Sheet To confirm the details, select [Details].
Page 452: Selecting/Changing A Job Flow Sheet
Job Flow Sheets Selecting/Changing a Job Flow Sheet This section describes how to select or edit a job flow sheet created on a network computer with EasyOperator or Device Setup Tool. Important If characters not supported by the machine are used in the name or description of a job flow sheet, the characters will not be displayed or will be garbled on the screen.
Page 453 Selecting/Changing a Job Flow Sheet Search by Name Searches for job flows that partially match the entry. The machine searches through job flow names that were registered upon each job flow creation. The entry can be up to 128 characters long. Search by Keyword Searches for job flows that fully match the entry.
Page 454: Current Settings
Job Flow Sheets Select the item to be changed. Note A triangle icon appears at the left of each mandatory item. Select any option. Items Displays the items set for the job flow sheet. Current Settings Displays the values set for the job flow sheet. Previous Group Displays the items of the previous group.
Page 455 Selecting/Changing a Job Flow Sheet Select the filtering conditions, and select [Save]. Owner Select the owner of job flow sheets to filter. Target Select the target of job flow sheets to filter. Note Job flow sheets whose [Target] is [Folder] can be used only from [Send from Folder].
Page 456 Job Flow Sheets...
Page 457: Stored Programming
Stored Programming...
Page 458: Stored Programming Overview
Stored Programming Stored Programming Overview The Stored Programming service allows you to store settings that you expect to use frequently and call them with a single button operation. You can also assign a screen to a stored program button, to use the button as a short-cut to the screen. A stored program can store not only settings of a feature, but a flow of settings configured on multiple screens.
Page 459: Registering/Deleting/Renaming Stored Programs
Registering/Deleting/Renaming Stored Programs Registering/Deleting/Renaming Stored Programs You can register and delete stored programs on the [Stored Programming] screen. Press the <Services Home> button. Select [Setup]. Select [Stored Programming]. Select a feature.
Page 460: Registering Stored Programs
Stored Programming Store Register a stored program. Reference Refer to "Registering Stored Programs" (P.460). Store Build Job Register a stored program for Build Job. Reference Refer to"Registering Stored Programs for Build Job" (P.462) . Delete Deletes a stored program. Select the stored program number to be deleted. Reference Refer to"Deleting Stored Programs"...
Page 461: Notes And Restrictions On Registering Stored Programs
Registering/Deleting/Renaming Stored Programs 0001 to 0045, while the buttons 46 to 54 are used for stored programs and they correspond to the registered stored programs 1 to 9. Select [Store]. Select a number to register a stored program. Note Once a job is stored to a button, it cannot be overwritten. Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 462: Registering Stored Programs For Build Job
Stored Programming - If the stored program has an operation for a folder and the folder passcode is changed. - If the settings of the control panel are changed. - If the services assigned to the <Custom> buttons are changed. - If any setting is changed under [Tools] >...
Page 463: Deleting Stored Programs
Registering/Deleting/Renaming Stored Programs Select [Store Build Job]. Select a number to register a stored program. Note Once a job is stored to a button, it cannot be overwritten. Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed.
Page 464: Entering/Changing A Stored Program Name
Stored Programming Select the number to be deleted. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 465: Assigning/Changing Icons For Stored Programs
Registering/Deleting/Renaming Stored Programs Enter a name, and select [Save]. Assigning/Changing Icons for Stored Programs The following describes how to assign or change an icon of a stored program. You can select from 12 icons. Select [Assign/Change Icon]. Select the number to assign or change an icon. Note Select [ ] to return to the previous screen or [...
Page 466: Calling A Stored Program
Stored Programming Calling a Stored Program The following describes how to call a stored program. When you call a specified stored program, the last screen shown when you registered the stored program appears. Press the <Services Home> button. Select [Stored Programming]. Select a number of a stored program containing the features you want to use.
Page 467: Calling A Stored Program For Build Job
Calling a Stored Program After the stored program is called, select other features if necessary. Press the <Start> button. ＃ Calling a Stored Program for Build Job You can call a stored program for Build Job on the [Copy] screen displayed while Build Job is running.
Page 468 Stored Programming...
Page 469: Media Print (Text And Photos)
Media Print (Text and Photos)
Page 470: Overview Of Media Print
Media Print (Text and Photos) Overview of Media Print If a USB memory device is connected to the machine, the data stored in the USB memory device can also be printed. You can also print scanned data stored with the Store to USB service.
Page 471: Supported Media And File Formats
Overview of Media Print Supported Media and File Formats The machine supports USB memory devices. Supported media and file formats are as follows. Supported Media Supported File Format Media Print - Photos Media Print - Text USB 2.0 memory JPEG files PDF files TIFF files Extension: pdf, PDF 1.3 or...
Page 472 Media Print (Text and Photos) Image files other than files in Exif format (JPEG/TIFF files created on computers) cannot be printed. Once an image file in Exif format is edited or saved on a computer, the file format is no longer the Exif format.
Page 473: Inserting Usb Memory Device
Inserting USB Memory Device Inserting USB Memory Device Insert the USB memory device into the USB memory slot. One of the following occurs. The [USB Device Detected] screen appears. The [Store to USB] screen appears. The [Media Print - Text] screen appears. The [Media Print - Photos] screen appears.
Page 474 Media Print (Text and Photos) When the [Media Print - Text] Screen Appears Select a feature on the [Media Print - Text] screen. When the [Media Print - Photos] Screen Appears Select a feature on the [Media Print - Photos] screen. When the Screen Display Does Not Change If any screen other than the Services Home screen is displayed, press the <Services Home>...
Page 475 Inserting USB Memory Device Select [Media Print - Text] or [Media Print - Photos] on the Services Home screen. Note WSD stands for Web Services on Devices. The [Media Print - Text] screen or the [Media Print - Photos] screen appears. Important Data stored in a USB memory device may be lost or damaged in the following cases.
Page 476: Media Print - Text
Media Print (Text and Photos) Media Print - Text Selecting Files You can select files using any of the following three methods: Selecting all files Selecting the desired files on the [Select From List] screen Selecting one file or a range of files with index numbers Note You can select up to 32 files simultaneously.
Page 477: [Select From List] Screen
Media Print - Text Index Print Prints a list of the selected files with the index numbers automatically assigned. Reference For more information on Index Print, refer to Index Print(P.483). [Select From List] Screen This screen displays a list of files with their folder and file names and stored dates and times.
Page 478 Media Print (Text and Photos) Next Allows you to move to the lower directory. Note This button is available when a folder is selected.
Page 479: Media Print - Photos
Media Print - Photos Media Print - Photos Selecting Files You can select files using any of the following three methods: Selecting all files Selecting the desired files on the [Select From List] screen. You can select up to 100 files simultaneously Selecting one file or a range of files with index numbers Select either [Select All], [Select From List], or [Select Range] to specify files.
Page 480: [Select From List] Screen
Media Print (Text and Photos) Index Print Prints a list of the selected files with the index numbers automatically assigned. Reference For more information on Index Print, refer to "Index Print" (P.483). [Select From List] Screen You can select the desired files from a list of files. Note Select [ ] to return to the previous screen or [...
Page 481: Selecting The Printing Options
Selecting the Printing Options Selecting the Printing Options You can set the printing options on the [Media Print - Text] or [Media Print - Photos], and [Advanced Settings] tabs. By default, pressing the <Custom 3> (Review) button on the control panel allows you to view a list of the setting values.
Page 482: Media Print Photos
Media Print (Text and Photos) Media Print Photos Item Setting Value Quantity Specify the number of print sets in the range of 1 - 999, using the numeric keypad. Media Print Output Color Color, Black & White Photos Paper Supply Trays 1 - 5 Note Trays 2, 3, and 4 are optional for some models.
Page 483: Media Print - Text
Selecting the Printing Options Media Print - Text Item Setting Value Quantity Specify the number of print sets in the range of 1 - 999, using the numeric keypad. Media Print Output Color Color, Black & White Text Paper Supply Trays 1 - 5 Note Trays 2, 3, and 4 are optional for some models.
Page 484 Media Print (Text and Photos) In the Media Print - Text mode, names (up to 2 lines and 100 characters), dates when files were stored in the medium, and the total number of files are printed. You can specify only the number of print sets for Index Print, in the range from 1 - 999 sets in 1 set increments.
Page 485: Job Status
Job Status...
Page 486: Job Status Overview
Job Status Job Status Overview The Job Status feature allows you to check current, pending, and completed jobs. You can also cancel printing and print jobs that are waiting to be output or resumed. Press the <Job Status> button. ＃ You can operate the following on the [Job Status] screen.
Page 487: Checking Current/Pending Jobs
Checking Current/Pending Jobs Checking Current/Pending Jobs This section describes how to check current or pending jobs. On the status screen, you can cancel or preferentially execute jobs. Press the <Job Status> button. ＃ Select the job to be canceled or preferentially executed. Note Select [ ] to return to the previous screen or [...
Page 488 Job Status Delete Cancels the current or pending job. Promote Job Preferentially executes the selected job. If you select this button, [ ] appears under the [Status] of the selected job. Delete Stops processing the job. Last Original Select this button to end scanning of documents. The job is then executed. Next Original Select this button when you have another document to scan.
Page 489: Checking Completed Jobs
Checking Completed Jobs Checking Completed Jobs This section describes how to check completed jobs. You can check whether a job has been completed successfully. Selecting a job allows you to see its details. Press the <Job Status> button. ＃ Select the [Completed Jobs] tab. Note Select [ ] to return to the previous screen or [...
Page 490 Job Status Select [Close] after the confirmation. Group Parent Jobs Allows you to check the list or history of related jobs (such as job flow jobs). Show Child Jobs Displays a job list. Print this Job History Report Prints the Job History Report. Print this Job Report Prints the Job Report.
Page 491: Printing And Deleting Stored Jobs
Printing and Deleting Stored Jobs Printing and Deleting Stored Jobs This section describes how to print or delete jobs stored with the Secure Print or Sample Set feature, or stored with the [Receive Control] setting of the Charge Print feature. The [Secure Print Jobs &...
Page 492: Secure Print
Job Status Secure Print This feature allows you to temporarily store print data in the machine to print it with the print command from the machine. The feature also enables you to set a passcode, which is helpful to print confidential documents. The following describes how to print or delete jobs stored with the Secure Print feature.
Page 493: Select All
Printing and Deleting Stored Jobs Select the job to be printed or deleted. Note You can select up to 100 files simultaneously to print or delete the files. If you select multiple files, they are printed in the selected order. Stored files can be displayed in a list or thumbnailed view.
Page 494 Job Status When [Delete] is Selected Select [Delete]. Delete Deletes the job. Important Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job. When [Preview] is Selected Select any option. Note A previewed image cannot be rotated on the [Secure Print] screen. (Entire view) An entire preview image is displayed.
Page 495 Printing and Deleting Stored Jobs Drag the slider to change the ratio of the image size. Print Quantity Specifies the number of print sets. Output Color Displays the output color of the document to be printed. 2 Sided Printing Displays 1 Sided, Flip on Short Edge, and Flip on Long Edge. Note When the booklet layout is set using a printer driver, [2 Sided Printing] is not displayed on the screen.
Page 496: Sample Set
Job Status Print and Delete Starts printing the job. After printing, the job is deleted. Print and Save Starts printing the job. After printing, the job remains undeleted. Cancel Cancels printing the job. Sample Set Before printing multiple sets of a document, you can first print one set for trial, and then print the remaining sets from the machine.
Page 497 Printing and Deleting Stored Jobs Select the job to be printed or deleted. Note You can select up to 100 files simultaneously to print or delete the files. If you select multiple files, they are printed in the selected order. The files in a folder can be displayed in a list or thumbnail view.
Page 498 Job Status When [Delete] is Selected Select [Delete]. Delete Deletes the job. Important Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job. When [Preview] is Selected Select any option. Note A previewed image cannot be rotated on the [Sample Set] screen. (Entire view) An entire preview image is displayed.
Page 499 Printing and Deleting Stored Jobs Drag the slider to change the ratio of the image size. Print Quantity Specifies the number of print sets. Output Color Displays the output color of the document to be printed. 2 Sided Printing Displays 1 Sided, Flip on Short Edge, and Flip on Long Edge. Booklet Creation Displays Left/Top Bind and Right/Bottom Bind.
Page 500: Delayed Print
Job Status Starts printing the job. After printing, the job is deleted. Note After a sample set is output, the remaining sets will automatically be output if the machine is not instructed for the period specified in [Auto Job Release]. To prevent the remaining sets from being output automatically, set [Auto Job Release] to [Off].
Page 501 Printing and Deleting Stored Jobs When [Delete] is Selected Select [Delete]. Delete Deletes the job. Important Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job. When [Preview] is Selected Select any option. Note Only the first page is displayed for the preview screen. A previewed image cannot be rotated on the [Delayed Print] screen.
Page 502 Job Status Drag the slider to change the ratio of the image size. Print Quantity Specifies the number of print sets. Output Color Displays the output color of the document to be printed. 2 Sided Printing Displays 1 Sided, Flip on Short Edge, and Flip on Long Edge. Note When the booklet layout is set using a printer driver, [2 Sided Printing] is not displayed on the screen.
Page 503: Charge Print
Printing and Deleting Stored Jobs Starts printing the job. After printing, the job is deleted. Cancels printing the job. Charge Print This feature authenticates users on the machine to prevent unauthorized users from operating print jobs. When this feature is enabled, the machine prints only the jobs of authenticated users.
Page 504 Job Status Enter the user ID, and select [Enter]. Note When the passcode is set, enter the user ID and select [Next]. Then, enter the passcode and select [Enter]. While a user is authenticated, the <Log In/Out> button lights up on the control panel. To log out of the machine, press the <Log In/Out>...
Page 505 Printing and Deleting Stored Jobs Select the job to be printed or deleted. Note You can select up to 100 files simultaneously to print or delete the files. If you select multiple files, they are printed in the selected order. The files in a folder can be displayed in a list or thumbnail view.
Page 506 Job Status When [Delete] is Selected Select [Delete]. Delete Deletes the job. Important Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job. When [Preview] is Selected Select any option. Note Only the first page is displayed for the preview screen. Note A previewed image cannot be rotated on the [Charge Print] screen.
Page 507 Printing and Deleting Stored Jobs Drag the slider to change the ratio of the image size. Print Quantity Specifies the number of print sets. Output Color Displays the output color of the document to be printed. 2 Sided Printing Displays 1 Sided, Flip on Short Edge, and Flip on Long Edge. Note When the booklet layout is set using a printer driver, [2 Sided Printing] is not displayed on the screen.
Page 508: Private Charge Print
Job Status Print and Save Starts printing the job. After printing, the job remains undeleted. Cancel Cancels printing the job. Private Charge Print This feature allows you to temporarily store print data in the machine for each authentication user ID, and request on the machine's control panel to print the data. As the feature enables you to select and print only necessary jobs, you can avoid printing unnecessary jobs.
Page 509 Printing and Deleting Stored Jobs Select the job to be printed or deleted. Note You can select up to 100 files simultaneously to print or delete the files. If you select multiple files, they are printed in the selected order. The files in a folder can be displayed in a list or thumbnail view.
Page 510 Job Status When [Delete] is Selected Select [Delete]. Delete Deletes the job. Important Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job. When [Preview] is Selected Select any option. Note Only the first page is displayed for the preview screen. Note A previewed image cannot be rotated on the [Private Charge Print] screen.
Page 511 Printing and Deleting Stored Jobs Drag the slider to change the ratio of the image size. Print Quantity Specifies the number of print sets. Output Color Displays the output color of the document to be printed. 2 Sided Printing Displays 1 Sided, Flip on Short Edge, and Flip on Long Edge. Booklet Creation Displays Left/Top Bind and Right/Bottom Bind.
Page 512: Public Folder
Job Status Print and Save Starts printing the job. After printing, the job remains undeleted. Cancel Cancels printing the job. Public Folder This feature allows you to store data in the machine and send the data by operating on a remote machine.
Page 513: Undelivered Faxes
Printing and Deleting Stored Jobs Delete Deletes the selected job stored in the public folder. Reference Refer to When [Delete] is Selected(P.513). Print Prints the selected job stored in the public folder. Reference Refer to When [Print] is Selected(P.513). When [Delete] is Selected Select [Delete].
Page 514: Delete This Fax
Job Status Select the job to be re-sent or deleted. Note Select [Refresh] to display the updated information. Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 515 Printing and Deleting Stored Jobs Delete Deletes the undelivered fax job. Cancel Cancels deleting the undelivered fax job. When [Change Recipients] is Selected Specify a fax recipient for the undelivered fax job. Besides the fax recipient, the following features can be changed on the control panel: Fax type Starting Rate Important...
Page 516: Printing Pending Jobs
Job Status Printing Pending Jobs After the last user operation on the control panel of the machine, a job is waiting to be printed until the period of time specified in [Auto Print] elapses, instead of being printed immediately. You can forcibly print this pending job without waiting for this time period to elapse.
Page 517: Handling Error Terminations
Handling Error Terminations Handling Error Terminations This section describes how to handle error terminations. For a Print Job Select a job shown as an error termination on the [Completed Jobs] tab to check the error code. Follow the instructions of the error code to solve the problem. If an error occurs during a print job, the machine can be configured either to pause the print job until the error is confirmed by the user, or to automatically cancel the error job so that subsequent jobs can be printed.
Page 518 Job Status...
Page 519: Computer Operations
Computer Operations...
Page 520: Features Overview
Computer Operations Features Overview This section describes an overview of features you can perform from a computer. Printing Submits a print job to the machine from a computer. Reference For more information, refer to "Print" (P.521). E-mail Printing Submits a print job to the machine from a computer by sending e-mail attached with a document.
Page 521: Print
Print Print This section describes how to print with the machine by operating on a computer. Print Features The main print features of the machine are as follows: Printing Using a Print Driver Reference For more information on print features, click [Help] on the print driver screen to view the print driver's help. For information on printing, refer to "Printing"...
Page 522: Direct Printing
Computer Operations Delayed Print Temporarily stores the print data on the machine to print it at specified time. Reference For information on how to print a Delayed Print job, refer to "Delayed Print" (P.500). Store in Remote Folder Temporarily stores the print data in a registered folder, to print the data with the print command from the machine.
Page 523: Setup
Print authenticated users. The machine can also be configured to store multiple print jobs temporarily until the user requests to print them on the control panel. In addition, by registering an authentication user ID and passcode on the machine in advance, only the registered user can print the jobs.
Page 524 Computer Operations Set the properties if necessary. Note You can change the print feature in [Job Type]. Click [OK]. Click [OK] in the [Print] dialog box. Note If the document monitor is installed and set to monitor the machine, the notification screen is displayed when printing has been completed.
Page 525: E-Mail Printing
E-mail Printing E-mail Printing You can send e-mail with documents attached from a computer to the machine. The received e-mail is automatically printed from the machine according to the settings on the machine. This feature is called "E-mail Printing". Note If the Authentication feature is enabled, received e-mails are not printed automatically.
Page 526 Computer Operations Send the e-mail. Note The machine prints the e-mail body and the attached documents according to the following settings. The offset output setting is disabled in all cases. E-mail body: Default values of the PCL print driver for this machine which is installed on the computer TIFF or JPEG formatted attached file: Default values of the logical printer set in [Memory Settings] of [TIFF/JPEG] in [Language Emulations] of CentreWare Internet Services.
Page 527: Sending Fax
Sending Fax Sending Fax This section describes how to send a fax using the Direct Fax feature. The following procedure uses Windows 7 WordPad as an example. The Direct Fax procedure depends on the application you use. For more information, refer to the documentation provided with the application.
Page 528 Computer Operations domain name. For example, if the host name is "myhost", and the domain name is "example.com", then the URL is "myhost.example.com". Ask your system administrator for the IP address or Internet address. When specifying a port number, add ":" and the port number after the address. The default port number is "80".
Page 529: Importing Scanned Data
Importing Scanned Data Importing Scanned Data This section describes how to import files from a machine's folder to your computer. The following methods are available. "Importing to a TWAIN Compatible Application" (P.529) "Importing Using Stored File Manager 3" (P.533) "Importing Using CentreWare Internet Services" (P.537) Importing to a TWAIN Compatible Application The following describes how to import files from a machine's folder to application software.
Page 530 Computer Operations From the displayed list, click the scanner name of the machine, and click [Next]. Note If no scanners are shown in the list, click [Search Again]. The application searches for scanners. To change the display of scanner names, use the dialog box that appears by clicking [Search/Display Settings].
Page 531: Changing Network Scanner Driver Settings
Importing Scanned Data Select a file to be imported from the list, and click [Import]. Note You can select multiple files. [Import], [Refresh], and [Delete] are available from the menu that appears when you right-click on the list. When the import starts, the scan data is forwarded from the folder to the computer. After being forwarded, the data is loaded onto the application software and is deleted from the folder.
Page 532 Computer Operations Changing the display of scanner names You can change the display of scanner names listed. To change the display of scanner names, use the dialog box that appears by clicking [Search/Display Settings] in the scanner selection dialog box. Under [Scanner Name Display], you can change the method in which scanner names are displayed in [Scanners Detected].
Page 533: Importing Using Stored File Manager 3
(HTML)" included in the Media(Software/Product Manual). To learn about fields in the displayed dialog box, click [Help] to view the Stored File Manager 3 help. Click [Start] and select [Programs] > [Fuji Xerox] > [Network Scanner Utility 3] > [Stored File Manager 3].
Page 534 Computer Operations In the [Folder Number] field, enter the number of the folder (001 - 200) that contains the file to be imported. In the [Passcode] field, enter a passcode (up to 20 digits). Note You can also select a folder number from [Registered Folders]. Clicking [Select Scanner] returns to step 2, where you can reselect a scanner.
Page 535: Changing Stored File Manager 3 Settings
Importing Scanned Data Importing a file by drag and drop operation Drag and drop the file to the save location such as the desktop. The file to be dropped remains in the folder. Note The file can be imported by copy and paste operation. The file to be pasted remains in the folder. To delete the file in the folder, click [Delete] on the toolbar.
Page 536 Computer Operations Changing the display of scanner names You can change the display of scanner names listed. To change the display of scanner names, use the dialog box that appears by clicking [Search/Display Settings] in the scanner selection dialog box. Under [Scanner Name Display], you can change the method in which scanner names are displayed in [Scanners Detected].
Page 537: Importing Using Centreware Internet Services
Importing Scanned Data Import settings for scanned files You can change the display and the import settings for files scanned from a folder. To change the import method, click [Details] from [File] menu in the file selection dialog box, and configure the settings in the dialog box that appears. Importing Using CentreWare Internet Services This following describes how to import files stored in a machine's folder using CentreWare Internet Services.
Page 538 Computer Operations Enter the machine's IP address or Internet address in the browser address field, and press the <Enter> key. Note If your network uses DNS (Domain Name System) and the machine's host name is registered in the domain name server, you can access the machine using the Internet address with the combination of the host name and the domain name.
Page 539 Importing Scanned Data Click a file name and save a file. Note In [Internet Services Settings] in the [Properties] tab, when [Name of File(s) When Retrieved From Folder] is set to [File Name], the file name may be changed automatically when retrieving a file from the folder, depending on the file name.
Page 540: Centreware Internet Services
Computer Operations CentreWare Internet Services CentreWare Internet Services requires a TCP/IP environment, and enables you to view the status of the machine and its jobs, as well as change settings via a web browser. You can also import files stored in a folder. Reference For information on how to import files, refer to "Importing Using CentreWare Internet Services"...
Page 541 CentreWare Internet Services Upper Left Frame Displays the menu tree (list of the setting items) of the selected category. The item selected from the menu tree is displayed on the upper right frame. For the [Print] and [Support] tabs, the machine information and status, and the [Refresh] button are displayed on this frame instead of the menu tree.
Page 542: Browser Settings
Computer Operations Lower Right Frame The Fuji Xerox logo and the version information of CentreWare Internet Services are displayed. When you click the logo, our website appears in a new window. Main features of CentreWare Internet Services are listed below.
Page 543: Proxy Server And Port Number
CentreWare Internet Services Select [Internet Options] from the [Tools] menu. On the [General] tab, click [Settings] for [Browsing History]. In the [Settings] dialog box, select [Every time I visit the webpage] or [Every time I start Internet Explorer] for [Temporary Internet Files and History Settings]. Click [OK].
Page 544 Computer Operations domain name. For example, if the host name is "myhost", and the domain name is "example.com", then the Internet address is "myhost.example.com". Ask your system administrator for the IP address or Internet address. When specifying a port number, add ":" and the port number after the IP address or the Internet address. If the Authentication feature is enabled on the machine, enter a user ID and passcode in the [User Name] and [Password] fields.
Page 545: Appendix
Appendix...
Page 546: Glossary
Appendix Glossary Term Description 420 x 297 mm paper 297 x 210 mm paper 210 x 148 mm paper Alias An alternative name of the machine's e-mail address. For example, when the e-mail address for the machine is internet_fax@mb1.abc.example.com, you can use internet_fax@example.com (alias) to reach the same location.
Page 547 Glossary Term Description Communication(s) A communications network that can offer voice data (telephone), image data (fax), video data (videotex) and PC data (PC communication service) over the same channel. In this guide, it is mostly referred to as transmitting/ receiving images as well as speaking with a remote user. CSV File CSV (Comma Separated Values) is a file format that is often used for saving data by spreadsheets and database...
Page 548 Appendix Term Description Power Saver Feature A feature that switches the machine status to standby after a period of inactivity. The following Power Saver features can be set for the machine. Low Power Mode: The power to the fusing unit and motor is lowered when the machine is left unused for a fixed amount of time.
Page 549 Glossary Term Description Internet Fax Unlike a regular fax machine, Internet Fax uses corporate networks or the Internet to send or receive e-mail (TIFF attachments). Job Offset This feature outputs sheets in alternating offsets to make each set easier to recognize. Line Monitor Allows you to audibly monitor a transmission through the speaker after dialing and until you are connected.
Page 550 Appendix Term Description Profile A protocol controlling image resolution, paper size, and other attributes when sending or receiving faxes using Internet Fax. The profiles that can be used vary with the Internet Fax of the remote terminal. When specifying a profile, check that it can be handled by the other party's Internet Fax-compatible machine.
Page 551 Glossary Term Description SIP (Session Initiation Protocol) is a signalling protocol call control protocol which is necessary to communicate in IP netrowork. SIP Server Servers such as SIP proxy server, SIP register server, and others. SIP proxy server SIP proxy server forwards requests from SIP terminals to other SIP terminals and SIP servers.
Page 552 Appendix...
Page 553: Index
Index Index Symbols 4 Times ..................174 8 Pages ..................158 #.....................335 8 Times ..................174 #/Name/E-mail Address............365 % Full ..................115 + Add (Sending Faxes to Multiple Recipients) . 234 Acknowledgement Report (Confirming Transmission Numerics Results) ..................265 Activity Report ................83 1 Set.....................277 Add ....................
Page 554 Apply To ............. 164 Bright................... 130 Area Settings................191 Broadcast................... 297 Assigning Services to the Custom Buttons......78 Broadcast Send (Transmitting to Multiple Recipients) Assigning/Changing Icons for Stored Programs..465 ....................... 297 Auto % ............105 Browse (Specifying a Destination PC by Browsing Your Auto Center............145 Network) ..................
Page 555 Index Color Balance (Adjusting Color Balance)...... 130 Color Effects (Selecting an Image Quality) ....129 Color Scanning (Selecting an Output Color) Date ..................... 163 ........351 Date & Time ................170 Color Shift (Adjusting the Color Tone) ......132 Delay Start ................270 Color Space (Specifying the Color Space) ....
Page 556 Document) ................142 Feature Comparison with Regular Fax ......222 Edit/Delete ................445 Features that can be set in Build Job ......182 Electrical Safety .................20 File Details (Preview)............. 434 E-mail................ 80 File Format (Selecting a File Format for Output Data) E-mail Account Registration..........
Page 557 Index General warning.................34 Internet Fax................442 Go to............365 Internet Fax Address............. 239 Grant full access to this file ..........367 Internet Fax Features............210 Grayscale ................... 352 Internet Fax Message (Editing the Internet Fax Mail Ground Fault Interrupter............70 Contents) ................... 275 Group...................
Page 558 Lighten/Darken (Adjusting the Copy Density) 107 Line Cut..................296 List ..................433 Name......237 List all certificates..............365 Name/E-mail Address ..........336 List all group entries .............. 241 Name/E-mail Address/DN........... 366 List all public entries ......240 Name/Protocol ................ 376 List of Computers ..............
Page 559 Index Document) ................139 Photocopied Original ............126 Original Size (Specifying the Scan Size for the Original) Photograph ................126 ....................... 258 Photographs (Scanning a Color Photograph)..... 405 Original Type (Selecting the Document Type) Poll a Remote Device ............293 Port Number ................
Page 560 Printing Files in a Folder ............438 Registering/Deleting/Renaming Stored Programs ... 459 Printing Pending Jobs ............516 Regulation ..................34 Printing pending jobs............486 Regulatory Information for RFID ........34 Printing size................214 Relay Broadcast (Transmitting Documents Through a Printing Using a Print Driver..........521 Relay Station) ................
Page 561 Index Screen Brightness ..............83 Setup ................523 Screen When Build Job is in Progress ......183 Shadow Suppression ............. 130 Screen When Combine Original Sets is in Progress .. 189 Shadow Suppression (Suppressing the Document Screen When Sample Job is in Progress ......187 Background) ................
Page 562 Specifying a Destination Using the Redial Feature . 248 Superfine (600 dpi)............. 231 Specifying a Line (Port)............248 Supported Media and File Formats ........ 471 Specifying a line (port) using the keyboard screen .. 249 Suppress Background............128 Speed Dial ................. 237 Switching between Auto Receive and Manual Receive Speed Dialing (Specifying a Destination Using an .......................
Page 563 Index Universal Emphasis Print............. 522 Variable Repeat ..............161 Update Templates ..............369 Variable Size..............140 Upright Images......136 VoIP Gateway................220 ....159 User Account Number ............170 User Instructions (automatic call set-up) ......34 Warm................... 130 User Name ................385 Watermark ..............

This manual is also suitable for:

Docucentre-v c2265

Fuji Xerox DocuCentre-V C2263 User Manual

Before Using the Machine

Preface

Types of Manuals

Using this Guide

Safety Notes

Regulation

Environment

Legal Notice

About License

Product Overview

Machine Components

Power Source

Ground Fault Interrupter

Power Saver Mode

Control Panel

About the Services Home Screen

Touch Screen

Entering Text

Installing the Tray Attachment on the Finisher-B1

Copy

Copying Procedure

Operations During Copying

Simple Copy

Copy

Image Quality

Layout Adjustment

Output Format

Job Assembly

Fax

Fax Procedure

Operations During Faxing

About Internet Fax

About IP Fax (SIP)

About Server Fax

Simple Fax

Fax/Internet Fax

Layout Adjustment

Fax/Internet Fax Options

More Options

Broadcast

Receiving Faxes

Facsimile Information Services

Scan

Scanning Procedure

Operations During Scanning

E-Mail

Network Scanning

Scan to PC

Store to Folder

Store to USB

Store & Send Link

Store to WSD

Advanced Settings

Layout Adjustment

E-Mail Options/Filing Options

Quick Links

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Summary of Contents for Fuji Xerox DocuCentre-V C2263