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BELGACOM Belgafax 700 User Manual

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Belgafax
700
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User manual

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Summary of Contents for BELGACOM Belgafax 700

  • Page 1 Belgafax ™ User manual...
  • Page 2 - if the Customer removes or tampers with the manufacturer’s serial numbers and/or brand names on the terminal Equipment. Belgacom shall not be liable for any indirect or immaterial loss sustained by the Customer as a result of the malfunctioning of the terminal Equipment, such as any loss of production, revenue or contracts.
  • Page 3 Safety information © Copyright Hewlett-Packard Belgacom assumes no Company 2003 responsibility for any errors Warning! To prevent fire that may appear in this All rights are reserved. No part of the document, nor does it make or shock hazard, do not...

  • Page 4: Table Of Contents

    Contents Get Help......... . . 1 Quick Start .
  • Page 5 Contents Fax feature menu options ....... . .40 Maintenance ........41 Clean the glass .

  • Page 6: Get Help

    Get Help Help Description Setup Poster The Setup Poster provides instructions for setting up and configuring your device. Photo & Imaging The Photo & Imaging Help provides detailed information on using the Help* software for your device. Go to Director and click Help. Reference Guide The Reference Guide contains information on using your device and provides additional troubleshooting assistance for the...
  • Page 7 Chapter 1...

  • Page 8: Quick Start

    Quick Start You can perform many functions using either the front panel or the software. Even if you do not connect the unit to a computer, you can use the front panel to copy, print photos, or fax documents. You can change a wide variety of settings using the front-panel buttons and menu system.
  • Page 9 Chapter 2 Feature Purpose Start Fax - Black: starts a black and white fax. Start Fax - Color: starts a color fax. Right side of the front panel 14 15 Feature Purpose Menu: use to access the menu system. Menu options include Copy Setup, Fax Functions, Print Report, Speed Dial Setup, Basic Fax Setup, Advanced Fax Setup, and Maintenance.

  • Page 10: Use Your Device With A Computer

    Quick Start Feature Purpose Start Copy - Black: use to start a black and white copy. Number of Copies: use to change the number of copies for this copy job. This button can be used in conjunction with the arrow keys or the keypad to make additional copies.
  • Page 11 Chapter 2 Feature Purpose Select Device: Use this feature to select the device you want to use from the list of installed devices. Settings: Use this feature to view or change various settings for your device, such as print and scan. Scan Picture: Scans an image or document and displays it in the Photo &...

  • Page 12: Menu Functions

    Quick Start Menu functions Access Menu functions by pressing the corresponding numbers for each menu option. For example: to set the language and country/region, press Menu, then press 7 and 4. This automatically selects the Maintenance menu, then selects the Set Language and Country/Region option.
  • Page 13 Chapter 2...

  • Page 14: Load Originals And Load Paper

    Load Originals and Load Paper You can copy from originals loaded on the glass or in the automatic document feeder. You can also print and copy onto a variety of paper types, weights, sizes, and transparency films. It is important, however, that you choose the right paper and make sure that it is loaded correctly and not damaged.

  • Page 15: Load Paper

    Chapter 3 Load originals in the automatic document feeder Your device has an automatic document feeder (ADF), which you can use to load up to 35 originals of the following paper type: • Plain paper 16 lb (60 gsm) to 24 lb (90 gsm) long-grain paper only Single sheet only: •...

  • Page 16: Load Envelopes

    Load Originals and Load Paper Tap the stack on a flat surface to align the edges of the paper, and then check the paper for the following: – Make sure it is free of rips, dust, wrinkles, and curled or bent edges. –...

  • Page 17: Load Postcards

    Chapter 3 • If you are printing multiple envelopes, remove all paper from the main tray, and then slide a stack of envelopes into the tray, with the envelope flaps up and to the left (print-side down), until they stop. Adjust the paper-width guide against the envelopes (be careful not to bend the envelopes).

  • Page 18: Load Hagaki Cards

    Load Originals and Load Paper Load hagaki cards The following is the procedure for loading hagaki cards. Remove the output tray, and slide the paper-width and paper-length guides to their outermost positions. Remove all paper from the paper tray and slide a stack of cards into the tray until they stop.

  • Page 19: Set The Paper Type

    Chapter 3 Paper Tips Postcards or hagaki Insert a stack of postcards or hagaki cards with the print-side down into cards (works only the paper tray until it stops. Line the postcards up on the right side of the with printing) paper tray, slide the paper-width guide up against the left side of the cards, and then slide the paper-length guide in until it stops.

  • Page 20: Set The Paper Size

    Load Originals and Load Paper Set the paper size For copying: Press Menu. Press 1, then press 2. This selects Copy Setup, then selects Paper Size. Press until the desired size appears, then press Enter to select it. For faxing: Press Menu.
  • Page 21 Chapter 3...

  • Page 22: Use The Copy Features

    Use the Copy Features The copy features let you do the following: • Produce high-quality color and black-and-white copies using a variety of paper types and sizes, including iron-on transfers. • Reduce or enlarge the size of the copies you make from 25% to 200% of the copy’s original size.
  • Page 23 Chapter 4 Increase copy speed or quality The device provides three options that affect copy speed and quality. Best produces the highest quality for all paper and eliminates the banding • (striping) effect that sometimes occurs in solid areas. Best copies more slowly than the other quality settings.
  • Page 24 Use the Copy Features Make copies lighter or darker Use Lighter/Darker to adjust the lightness and darkness of the copies you make. Press Lighter/Darker. Press to lighten the copy or to darken it. The circle moves to the left or right, depending on the button you press. Press Start Copy, Black or Start Copy, Color.

  • Page 25: Perform Special Copy Jobs

    Chapter 4 This selects Copy Setup, and then selects Set Copy Defaults. Your settings are saved. Perform special copy jobs In addition to supporting standard copying, your device can also do the following: Copy a photo • • Fit a copy to the page •...
  • Page 26 Use the Copy Features Fit to Page Original Load the original on the glass. Load the appropriate paper. Press Special Features until Fit to Page appears. Press Enter. Press Start Copy, Black or Start Copy, Color. Print several copies on one page You can place multiple copies of an original on one page by selecting a photo size and then selecting the number of copies you want.
  • Page 27 Chapter 4 Print two originals on one page You can print two different letter- or A4-sized originals on one page using the 2 on 1 feature. The copied images will appear side by side on the page in a landscape format. You can use the automatic document feeder (ADF) to load the originals or place them directly on the glass.
  • Page 28 Use the Copy Features Make a poster When you use the Poster feature you divide your original into sections, then enlarge the sections so you can assemble them into a poster. Original Poster Tip: You can print a poster from a file on your computer. Load the original on the glass.

  • Page 29: Stop Copying

    Chapter 4 size, an error message appears that tells you the number of pages wide that are possible. Select a smaller poster size and make the copy again. Prepare a color T-shirt transfer You can copy an image or text onto a T-shirt transfer, then iron it onto a T-shirt. Original Iron-On Tip: We recommend that you practice applying a T-shirt transfer...

  • Page 30: Copy Setup Menu Options

    Use the Copy Features Copy setup menu options The following options are available in the Copy Setup menu. 1:Copy Setup 1:Enhancements 2:Paper Size 3:Color Intensity 4:Set Copy Defaults Menu Press then press 1 to display the Copy Setup options. 5:Restore Copy Press to move to the setting you want.
  • Page 31 Chapter 4...

  • Page 32: Use The Scan Features

    Use the Scan Features Scanning is the process of converting documents and pictures into an electronic format for your computer. You can scan just about anything: • Text documents • Photos • Magazine articles • 3D objects (be careful not to scratch the glass) to put into catalogs and flyers Because the scanned image is in an electronic format, you can load it into your graphics program and modify it to suit your needs.

  • Page 33: Stop Scanning

    Chapter 5 Scan To Destination Scan buttons on your imaging devices provide a quick way to scan pictures and documents directly to a default destination that you can select, for example, your favorite graphics program or word processing program. If you do not select a default destination, scanned images are sent to the Photo &...

  • Page 34: Use The Fax Features

    Use the Fax Features Using your device, you can: • Send and receive paper faxes. • Send and receive color faxes (when sending a color fax, the receiving fax machine must support color faxes). Send a fax Your device lets you send a paper fax (legal, letter, or A4) using the front panel.
  • Page 35 Chapter 6 If you press 1 for Yes, the document is scanned from the glass. If you press 2 for No, the front-panel display message asks you to Load original, then press Enter. After you load the document, the unit begins to send the fax.
  • Page 36 Use the Fax Features Schedule a fax You can schedule a black-and-white fax to be sent later during the same day (for example, when telephone lines are not as busy). If you use the front panel, you can select a single recipient or group. Note: Time and Date must be set prior to using this feature.

  • Page 37: Receive A Fax

    Chapter 6 Connect the phone cord from the wall jack to the unit jack 1. Connect a phone cord from the computer fax modem to the unit jack 2. (Remove the plastic insert from the jack first.) Receive a fax Depending on how you set up your device, you can receive faxes automatically or manually.

  • Page 38: Print Reports

    Use the Fax Features Print reports You can set up your device to print error reports and confirmation reports for each fax you send and receive. You can also manually print reports as you need them. Generate automated reports Press Menu. Press 3, then press 6.

  • Page 39: Redial A Number Automatically

    Chapter 6 Change resolution Resolution affects the transmission speed and quality of faxed documents. Press the Resolution button in the Fax area. Press to scroll through the available options until the one you want appears. Your device only faxes at the highest resolution supported by the receiving fax.

  • Page 40: Use Error Correction Mode (Ecm)

    Use the Fax Features Use Error Correction Mode (ECM) ECM eliminates data lost due to poor phone lines by detecting errors that occur during transmission and automatically requesting re-transmission of the erroneous portion. Phone charges are unaffected, or may even be reduced, on good phone lines.

  • Page 41: Set Up Speed Dialing

    Chapter 6 Verify that your device is set to answer automatically. Press Menu. Press 6, then press 2. This selects Advanced Fax Setup, then selects Answer Ring Pattern. to scroll through these options: All Rings, Single Rings, Double Press Rings, Triple Rings, and Double & Triple. After the ring pattern that the phone company established for this number appears, press Enter.

  • Page 42: Set The Paper Size

    Use the Fax Features Delete speed dial settings You can delete speed-dial settings. Press Menu. Press 4, and then press 3. This selects the Speed Dial Setup menu, then selects the Delete Speed Dial option. The first assigned speed-dial entry appears on the display. Choose one of the following: If the displayed number is the one you want to delete, press Enter to –...

  • Page 43: Set The Fax Header

    Chapter 6 Set the fax header Follow these steps to enter your name and fax number from the front panel. Press Menu. Press 5, then press 2. This selects the Basic Fax Setup menu, then selects the Fax Header option. When Your Name appears, enter your name using the keypad as described in the next section, Enter text on page 38.

  • Page 44: Reprint The Faxes In Memory

    Use the Fax Features Reprint the faxes in memory Your device can store a limited number of fax pages in its memory. When your unit runs out of memory to store faxes, it will not receive any more fax calls until the stored faxes are printed. Reprint Faxes in Memory enables you to reprint a fax stored in memory, for example, if your print cartridge runs out of ink or paper becomes jammed when printing a fax.

  • Page 45: Fax Feature Menu Options

    Chapter 6...

  • Page 46: Maintenance

    Maintainance This section provides instructions for keeping your device in top working condition. Perform these maintenance procedures as necessary. Clean the glass Dirty glass, from fingerprints, smudges, hair, and so on, slows down performance and affects the accuracy of special features such as Fit to Page and Copy.

  • Page 47: Clean The Exterior

    Chapter 7 Turn off the unit, unplug the power cord, and raise the lid. Clean the white document-backing with a soft cloth or sponge slightly moistened with a mild soap and warm water. Wash the backing gently to loosen debris; do not scrub the backing. Dry the backing with a chamois or soft cloth.
  • Page 48 Copper contacts Ink nozzles Plastic tape under tape (must be removed before installing) Do not touch the copper contacts or the ink nozzles Use the print cartridge protector When you purchase a photo print cartridge, you also receive a print cartridge protector.
  • Page 49 Chapter 7 Turn on the unit, then open the print-carriage access door by lifting the handle until the door locks into place. The print carriage moves to the center of the unit. latches After the carriage stops moving, lift the latch to release the print cartridge, then pull it toward you out of its slot.
  • Page 50 Pull the end of the latch toward you, press down until it stops, and then release. Make sure the latch catches below the bottom tabs. Close the print-carriage access door by pulling down (and releasing) the supporting latch below the front panel. Align cartridges The device prompts you to align cartridges every time you install or replace a print cartridge.

  • Page 51: Restore Factory Defaults

    Chapter 7 Clean the print cartridges Use this feature when the Self-Test Report shows streaking or white lines through any of the colored bars. Do not clean print cartridges unnecessarily. The cleaning function uses ink and shortens the life of the print cartridge. Press Menu.

  • Page 52: Set The Front-Panel View Angle

    Maintain Your Job-Jet Set the front-panel view angle If you have difficulty seeing the text in the front-panel display, you may need to change the view angle. The View Angle option lets you control the viewing angle of the text in the front-panel display. You can change the angle so that it displays text best when you view it from a standing position or from a seated position.
  • Page 53 Chapter 7...

  • Page 54: Additional Setup Information

    Additional Setup Information This section covers how to handle messages that may or may not appear during installation, how to set up the connection between your computer and your device, and how to add and remove the software. The standard installation instructions are provided in your Setup Poster, which you should keep for later use.
  • Page 55 Chapter 8 To avoid errors during installation To avoid errors, install the olivetti Job-Jet software before you connect the unit to y o ur computer. If one of the above messages appeared and you clicked Next or OK, do the following: Press Esc on your keyboard to exit.

  • Page 56: Set The Language And Country/Region

    Additional Setup Information Set the language and country/region Usually, the language and country/region are set when you install the device. If you set the country/region or language incorrectly during installation, use the following procedure. Press Menu. Press 7, then press 4. This selects Maintenance, and then selects Set Language &...
  • Page 57 Chapter 8 Connecting to the USB port on your computer...

  • Page 58: Remove And Reinstall The Software

    Additional Setup Information Remove and reinstall the software Do not simply delete the program files from your hard drive. Be sure to remove them properly using the uninstall utility provided in the Olivetti Job_Jet program group. To uninstall On the Windows taskbar, click Start, choose Programs or All Programs (XP), choose Olivetti, choose Olivetti Job_Jet, then choose Olivetti Uninstaller.
  • Page 59 Chapter 8...

  • Page 60: Technical Information

    Technical information System requirements The following specifications are subject to change without notice. Item Minimum Recommended Processor Windows 98 Any Intel Pentium II, Intel Pentium III or higher Celeron, or compatible Windows 98SE processor Windows 2000 Windows Millennium Edition Windows XP Windows 98 64 MB 128 MB or more...

  • Page 61: Paper Specifications

    Chapter 9 Paper specifications Paper-tray capacities Type Paper Weight Input Tray Output Tray Plain paper 16 to 24 lb. 50 black, 20 color (60 to 90 gsm) Legal paper 20 to 24 lb. 50 black, 20 color (75 to 90 gsm) Cards 110 lb.

  • Page 62: Print Specifications

    Technical information Type Size Cards 3 x 5 in. (76.2 x 127 mm) 4 x 6 in. (101.6 x 152 mm) 5 x 8 in. (127 x 203.2 mm) A6: 105 x 148.5 mm hagaki post card: 100 x 148 mm Labels Letter: 8.5 x 11 in.

  • Page 63: Print Margin Specifications

    Chapter 9 Print margin specifications Bottom Left Right (leading edge) (trailing edge) Sheet Paper U.S. letter .07 in. .46 in. .25 in. .25 in. (1.8 mm) (11.7 mm) (6.4 mm) (6.4 mm) U.S. legal .07 in. .46 in. .25 in. .25 in.

  • Page 64: Copy Specifications

    Technical information Bottom Left Right (leading edge) (trailing edge) Borderless A6 card .46 in. (105 x 148.5 mm) (11.7 mm) Borderless hagaki .46 in. (100 x 148 mm) (11.7 mm) 1 This margin is not LaserJet-compatible, however, the total writing area is compatible. The writing area is offset from center by .21 inches (5.4 mm), which causes asymmetric top and bottom margins.

  • Page 65: Fax Specifications

    Chapter 9 Fax specifications • Walk-up color fax • Up to 75 speed dials • Up to 100-page memory (based on ITU-T Test Image #1 at standard resolution. More complicated pages or higher resolution will take longer and use more memory.) •...

  • Page 66: Power Specifications

    Technical information Power specifications • Power consumption: 60W maximum • Source (input) voltage: 100 to 240 VAC, grounded • Input frequency: 50 to 60 Hz • Current: 1.0 A maximum Environmental specifications • Recommended operating temperature range: 15º to 32º C (59º to 90º F) •...

  • Page 67: Regulatory Information

    Chapter 9 Paper use This product is suited for the use of recycled paper according to DIN 19309. Plastics Plastic parts over 25 grams are marked according to international standards that enhance the ability to identify plastics for recycling purposes at the end of the product’s life.

  • Page 68: Index

    Index Numerics cartridges date setup, 37 align, 45 default settings 2 on 1 feature, 22 replace, 43 change for copy, 19 4-by-6 inch photo paper, clean restore factory defaults, 46 load, 13, 14 print cartridges, 46 delay fax, 31 the exterior, 42 Director, 5 adjust settings the glass, 41...
  • Page 69 Index lighten, 34 software, 5 print reports, 33 originals labels receive, 32 how to place in the ADF, 10 load, 13 receive manually, 32 how to place on glass, 9 lamp power save mode, 46 redial numbers multiple copies, 21 language setup, 51 automatically, 3, 34 print two on one page, 22...
  • Page 70 Index reduce a copy, 4, 18, 20 view angle, 47 create individual regulatory information, 62 settings settings, 36 reinstall software, 50 best copy quality, 18 enter text, 38 remove software, 50 copy a photo, 20 set up, 36 reports copy color intensity, 19 to send fax, 30 automatic fax, 33 copy defaults, 19...
  • Page 71 www.olivettitecnost.com © 2003 Hewlett-Packard Company Printed in Italy. 293428V...

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