Ricoh Aficio FX10 Operator's Manual
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Ricoh Aficio FX10 Operator's Manual

Ricoh Aficio FX10 Operator's Manual

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Read the safety instructions on page 2 to 7
Operator's Manual
Copier and Facsimile Reference
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Summary of Contents for Ricoh Aficio FX10

  • Page 1  Read the safety instructions on page 2 to 7 Operator’s Manual Copier and Facsimile Reference...
  • Page 2 Optional equipment PAPER CASSETTE TYPE 10 Additional 100 sheet paper tray, referred to as "optional paper cassette" in this manual. FAX EXPANSION CARD TYPE 10 A 1-Mbyte memory card can be added. FAX EXPANSION CARD TYPE 20 A 2-Mbyte memory card can be added. FAX EXPANSION CARD TYPE 40 A 4-Mbyte memory card can be added.
  • Page 3 Please read all the instructions in this manual before using the machine. And keep this manual by your machine. Caution Use of control or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device.

  • Page 4: Safety

    SAFETY Important Safety Instructions All safety messages in the main text of this manual are labeled WARNING or CAUTION. These mean the following: WARNING: Important information to alert you to a situation that might cause serious injury and damage to your property if instructions are not followed properly. CAUTION: Important information that tells how to prevent damage to your equipment or how to avoid a situation that might cause minor injury.

  • Page 5: When To Call Your Service Representative

    SAFETY When to Call Your Service Representative 11. This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding) pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet.
  • Page 6 When to Call Your Service Representative SAFETY D. If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

  • Page 7: Power And Grounding

    SAFETY Power and Grounding Power and Grounding Power Supply Power requirements: 220-240V, 50/60 Hz Insert the power plug securely into the wall socket. Make sure that the wall outlet is near the machine and readily accessible. Do not connect other equipment to the same socket. Do not step on or set anything on the power cord.

  • Page 8: Cold Weather Power-Up

    Cold Weather Power-up SAFETY Cold Weather Power-up Avoid raising the room temperature abruptly when it is below 14°C, or condensation may form inside the machine. Raise the room temperature to 20°C at less than 10°C per hour. Wait for 30 to 60 minutes. Turn the power on.

  • Page 9: Thunderstorms

    SAFETY Thunderstorms Thunderstorms With proper grounding, about 90% of lightning damage can be prevented. However, if possible, during severe electric storms turn the power switch off and disconnect the power cord and telephone line cord. GENERAL Since some parts of the machine are supplied with high voltage, make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual.

  • Page 10: Table Of Contents

    Table of Contents SAFETY ....................... 2 Important Safety Instructions................2 When to Call Your Service Representative ............3 Power and Grounding ..................5 Cold Weather Power-up ..................6 Thunderstorms....................7 Symbols & Conventions Used In This Manual ..........7 MACHINE LAYOUT ..................11 Part Names......................11 Operation panel ....................12 FAXING ......................
  • Page 11 Copying/Printing Using the Bypass ..............69 Enlarging & Reducing ..................71 Copying Darker or Lighter Originals ..............72 Copying Photographs ..................73 Clearing the Previously Used Settings ............. 73 Options ......................74 Copier Settings (Function 72) ................80 MAINTAINING YOUR MACHINE ..............82 Setting / Adding the Paper ( ) ..............
  • Page 12 Connecting the Machine..................139 Connecting to the Phone Lines .................140 Connecting the Power ..................141 Initial Settings & Adjustments ................142 INDEX & GLOSSARY .................. 148 Mini-Glossary.....................151...

  • Page 13: Machine Layout

    MACHINE LAYOUT Part Names 1- The main switch turns your machine on and off. 7 Multi-purpose feeder option—can be loaded with various kinds of printable media. 2- Top unit release lever 8- Incoming faxes and copies are sent to the 3- The main paper tray holds up to 150 sheets of copy tray.

  • Page 14: Operation Panel

    Operation panel MACHINE LAYOUT Operation panel 1- PC Interface indicator—lights when communicating 10- Press the Function key and enter a two digit code with the PC. to access functions 11 to 51. (For functions 61 to 84, enter 6, the access code on page 120 followed by 2- Communicating indicator—...

  • Page 15: Machine Layout

    MACHINE LAYOUT Operation panel 18- Fax/Copy key and indicator—press to switch 23- Press the Paper Select key to choose between between fax and copy mode. using the optional side cassette or the main cassette. If you don’t have the side cassette, 19- Press the Photo key when copying or faxing pressing the key has no effect.

  • Page 16: Faxing

    FAXING If you have not yet installed your fax machine, do so now. See installation, on page 131. This section covers what you’ll most often need to do: Recommended Types of Document ..............15 How to Set the Document ................17 Memory Transmission and Immediate Transmission........18 Receiving Calls &...

  • Page 17: Recommended Types Of Document

    FAXING Recommended Types of Document Recommended Types of Document Before you send your document, make sure that it meets the following requirements. CAUTION: Documents that do not meet these requirements can cause your machine to jam or may cause some components of the machine to become damaged or dirty.
  • Page 18 Recommended Types of Document FAXING Page Condition Do not place damaged pages in the automatic document feeder. Originals that contain the following materials should not be placed in the document feeder. Place them directly on the exposure glass. Note: If your original is badly bent or creased, set it on the exposure glass, not on the auto document feeder.

  • Page 19: How To Set The Document

    FAXING How to Set the Document How to Set the Document Setting the document in the Auto Document Feeder (ADF) Carefully place the document face down into the auto docu- ment feeder. Then adjust the guides to fit the width of the docu- ment.

  • Page 20: Memory Transmission And Immediate Transmission

    Memory Transmission and Immediate Transmission FAXING Memory Transmission and Immediate Transmission There are two ways to send a fax message. Immediate Transmission Memory Transmission Immediate Transmission Immediate Transmission is convenient when: You wish to send a message immediately You wish to quickly check whether you have successfully connected with the other party Your machine’s memory is getting full The machine dials immediately after you press Start.
  • Page 21 FAXING Memory Transmission and Immediate Transmission Memory Transmission Sending a Message with the Auto Document Feeder If at any time you want to completely start over, just remove the document, then open and close the top cover. Caution: If your document gets stuck while it is being processed, press the Stop key, and turn to page 104 for instructions on how to safely remove the original.
  • Page 22 Memory Transmission and Immediate Transmission FAXING Insert the document face down in the feeder and adjust the guides to fit the width of the document. Note: Insert the document until you hear the machine beep. If the machine cannot detect your docu- ment in the ADF, it will scan from the exposure glass instead.
  • Page 23 FAXING Memory Transmission and Immediate Transmission  Press Yes and Start key and ',$/ )$; 180%(5  wait. The machine will dial the destination’s number.
  • Page 24 Memory Transmission and Immediate Transmission FAXING Sending a Message with the Exposure Glass Remove any document left in the auto document feeder or on the exposure glass. The FAX indicator must be lit. Press the Fax/ Copy key if it is not lit.
  • Page 25 FAXING Memory Transmission and Immediate Transmission 75$160,7 <67$57 Dial the number in one of the fol-  OOOOOOOOOOO lowing ways. a) Ten Key Pad b) Quick Dial c) Speed Dial d) Handset Quick Dial 07 : Only if the telephone handset is installed. If you want to erase a digit of the phone number, press the Clear key.
  • Page 26 Memory Transmission and Immediate Transmission FAXING Either; Place the next page on the exposure glass if any and press Start. And repeat the step 6 for replacing the page. If you have no more pages, press Yes. The machine dials, and the line to the other party is connected. On the display, the identification of the other party will appear.
  • Page 27 FAXING Memory Transmission and Immediate Transmission Immediate Transmission Remove any document left in the auto document feeder or on the exposure glass. The FAX indicator must be lit. Press the Fax/ Copy key if it is not lit. 5($'<   Make sure that the machine is in ',$/ )$;...
  • Page 28 Memory Transmission and Immediate Transmission FAXING 75$160,7 <67$57 Dial. (See page 20 for how to  OOOOOOOOOOO dial.)  Press Yes then Start key ',$/,1* The machine dials and the line to the other party is connected. The number that you dialed and the other party’s RTI or CSI is displayed. (RTI, CSI: see page 142.) Placing the document on the exposure glass After a page has been sent, the machine asks you to place the next page on...

  • Page 29: Receiving Calls & Fax Messages(Faxes/Phone Calls)

    FAXING Receiving Calls & Fax Messages (Faxes/Phone Calls) Receiving Calls & Fax Messages (Faxes/Phone Calls) Overview The machine can treat incoming fax messages and telephone calls in three ways. Auto mode Use this mode if your line is shared by a fax machine and telephone. When a call comes in, the machine will ring a number of times to give you the chance to pick up the handset.
  • Page 30 Receiving Calls & Fax Messages (Faxes/Phone Calls) FAXING Setting the Reception Mode <1(;7 Press the Function key and 6, 2, 6(/(&7 /,1( 2, 2, 2, 6, 2 using the ten key pad, then press the Yes key. 6(/(&7 <1(;7 Press the key until "...
  • Page 31 FAXING Receiving Calls & Fax Messages (Faxes/Phone Calls) Setting the Auto Ring Time In Auto mode, the machine rings a number of times to give you the chance to pick up the handset before taking the call automatically. You can alter the number of rings by changing the Auto Ring Time.
  • Page 32 Receiving Calls & Fax Messages (Faxes/Phone Calls) FAXING When you connect the telephone answering machine, the Auto Ring Time must be set to one ring more than the number of rings that your answering machine waits before it takes the call. To check this number, have a friend call and do not answer the phone, count the number of rings that you hear before the answering machine takes the call.

  • Page 33: Printing A Message Received & Stored (Substitute Reception)

    FAXING Printing a Message Received & Stored (Substitute Reception) Printing a Message Received & Stored (Substitute Reception) If the Receive File indicator is lit, a message was stored in memory using substitute reception. It was not printed, maybe because the machine is jammed or out of supplies, or the night timer has turned the heater off.

  • Page 34: Faxing A Page With Very Fine Detail

    Faxing a Page With Very Fine Detail FAXING Faxing a Page With Very Fine Detail If you wish to fax a message which must arrive as clearly as possible, adjust the resolution (for documents with fine detail) and the contrast (for documents printed on a dark background or in faint ink).
  • Page 35 FAXING Faxing a Page With Very Fine Detail Image Density (Contrast) Manual Image Density The text and diagrams in your document must stand out clearly from the paper they are written on. If your document has a background darker than pure white (for example, a newspaper clipping) or if the writing is faint, adjust the contrast.
  • Page 36 Faxing a Page With Very Fine Detail FAXING Increasing Photo Quality Your machine can transmit photographs and other images by using a halftone process which simulates colors and grays by using a pattern of black and white dots. To use the above features, follow these steps: If needed, press the Photo key.

  • Page 37: Optional Feature For Transmission

    FAXING Optional Feature for Transmission Optional Feature for Transmission Sending Later Using this feature, you can instruct the machine to delay transmission of your fax message until a specified time. This allows you to take advantage of off-peak telephone line charges without having to be by the machine at the time.
  • Page 38 Optional Feature for Transmission FAXING Normally, the TTI programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be overprinted if there is no margin at the top of the transmitted page.

  • Page 39: Sending The Same Message To Many Destinations

    FAXING Sending the Same Message to Many Destinations Sending the Same Message to Many Destinations This is also called broadcasting. Caution: There is a limit of 100 stored numbers overall. Do not store more than 100 numbers (including those in groups). If you do, your machine will not send the message to all numbers in the group.
  • Page 40 Sending the Same Message to Many Destinations FAXING 75$160,7 <67$57 Dial a fax number in one of the  OOOOO following ways. a) Ten Key Pad b) Quick Dial c) Speed Dial d) Group Dial Example: Method 1 * Quick Dial 07 08 of the Quick Dial key.
  • Page 41 FAXING Sending the Same Message to Many Destinations Press the Start key. The machine stores your message and dials the first number (or, if you selected Send Later, it will return to standby mode and the fax message will be sent at the time that you selected).

  • Page 42: Redialing

    Redialing FAXING Redialing If a message was not transmitted successfully, that does not mean that you have to enter the telephone number again. In many cases, the machine will redial the destination automatically. Or, with the Redial key, you can redial with just a few keystrokes.
  • Page 43 FAXING Redialing Using the Redial Key The machine remembers the last telephone number that you input. If you have to redial this number, just press the Redial key, then press the Start key. This feature has the following uses. If the machine is waiting to redial the other party, you do not have to wait for the redialing interval to expire.

  • Page 44: Storing & Editing Fax Numbers (Functions 31 & 32)

    Storing & Editing Fax Numbers (Functions 31 & 32) FAXING Storing & Editing Fax Numbers (Functions 31 & 32) Numbers that you often use can be stored in memory. A stored number will remain in memory even if the power is cut. You can store numbers in three ways.
  • Page 45 FAXING Storing & Editing Fax Numbers (Functions 31 & 32) Speed Dial: Input a two digit Speed Dial code. e.g. Speed Dial 01: Press 0 1. If the Speed dial code you select is al- ready used, press until an open code appears.

  • Page 46: Storing & Editing A Group Of Fax Numbers (Function 33)

    Storing & Editing a Group of Fax Numbers (Function 33) FAXING Storing & Editing a Group of Fax Numbers (Function 33) This section describes how to program or edit a Group. You can also get a printout of numbers that are already stored. In this example we will program Group 1 into Quick Dial key 01.
  • Page 47 FAXING Storing & Editing a Group of Fax Numbers (Function 33) If you wish you can give this group a name: *5283  $%& Edit the name: Press Yes and go to OOOOOOOOOOOOOOOOO step 7. Skip naming: Press No and go to step 8. *5283  .3$'1 Enter or edit the name then press...

  • Page 48: Erasing Groups

    Erasing Groups FAXING Erasing Groups These steps describe how to erase single numbers from a group. *5283  Press the Function key and 3, 3 35,17 /,67 6($5&+ using the ten keypad, then press the Yes key. *5283  <1 Enter the group number using the 352*5$0 48,&."...

  • Page 49: Programming The Dial Option Key

    FAXING Programming the Dial Option Key Programming the Dial Option Key This function of this key depends on the capabilities of the other terminal. 48,&. Press Function 3 1 and Yes. 35,17 /,67 6($5&+  352*5$0" < Press the Quick Dial 09.  352*5$0"...
  • Page 50 Programming the Dial Option Key FAXING Dialling with the Dial Option Key 5($'<   Set the Document. ',$/ )$; 180%(5  75$160,7 <67$57 Enter the number.  OOOOOOOOOOO 75$160,7 <67$57 Press 09 and Yes. : OOOOOOOOOO 75$160,7 <67$57 Enter the password. : OOOOOO 75$160,7...

  • Page 51: Chain Dialing

    FAXING Chain Dialing Chain Dialing This feature allows you to compose a telephone number from various parts, some of which may be stored as Quick Dial Keys or Speed Dial Codes, and some of which may be input at the keypad. For example, you can program commonly used area or country codes into Speed Dial Codes or Quick Dial Keys.

  • Page 52: Erasing A Stored Message Before It Is Sent (Functions 21 & 22)

    Erasing a Stored Message Before It Is Sent (Functions 21 & 22) FAXING Erasing a Stored Message Before It Is Sent (Functions 21 & 22) Every time you store a fax message in your machine’s memory, a new file is created.

  • Page 53: Printing A Stored Message (Function 51)

    FAXING Printing a Stored Message (Function 51) Printing a Stored Message (Function 51) If you need to see the contents of any of the files, use this feature. ),/( 12 .3$' Press Function, 5, 1, and Yes. 35,17 /,67 6($5&+ ),/( 12 < Press...

  • Page 54: Polling Reception (Function 11)

    Polling Reception (Function 11) FAXING Polling Reception (Function 11) Use this feature when you wish to pick up a message from another terminal. 75$16 02'( <1(;7 Press Function, 1 and 1  32//,1* 5(&(,9( 32//,1* 5(&9 ',$/ Press Yes. ',$/ )$; 180%(5  32//,1* 5(&9 <67$57 Dial the number from where you will pick up the message.

  • Page 55: Sending A Fax Using The Handset

    FAXING Sending a Fax using the External Telephone Sending a Fax using the External Telephone You can send a fax message using the external telephone. (External telephone is required). Set the document then pick up the handset. Dial the other party. If you hear a voice, speak to the other party.

  • Page 56: Other Features

    OTHER FEATURES Other features are listed here that you might find useful but that you will not set very often. Verifying Communications, Errors, Counters, etc..........54 Rejecting Messages From Certain Senders .............60 Saving Energy ....................61 Printing the Sender’s Identification..............65 Tonal Signals .....................65 Verifying Communications, Errors, Counters, etc.
  • Page 57 OTHER FEATURES Verifying Communications, Errors, Counters, etc. Communication Result Report (Memory Transmission) (Switch 03, bit 0) This report is printed out after memory transmission showing whether it was successful or not. If you have switched this report off, a Communication Failure Report will be printed only when a communication fails.
  • Page 58 Verifying Communications, Errors, Counters, etc. OTHER FEATURES Report Formats Example 1. Error Report* * * * ERROR REPORT (AUG 01 1997 6:00) * * * XYZ COMPANY FILE ADDRESS MODE TIME PAGE RESULT PAGE RESULT ------------------------------------------------------------------- Report details appear here Example 2.
  • Page 59 OTHER FEATURES Verifying Communications, Errors, Counters, etc. Help Printing A quick reference guide for the following basic operation procedures is printed out. Transmission procedure (Immediate/Memory) Memory Transmission clear procedure (Function 21) Copy procedure (multicopy, enlargement\reduction copy) Journal output procedure Quick Dial program/clear/print list Speed Dial program/clear/print list 67$57 In ready state, press the Help key.
  • Page 60 Verifying Communications, Errors, Counters, etc. OTHER FEATURES Reports You Can Printout Yourself You can print these reports at any time by following the steps below. Journal (Function 41) In addition to the automatic output of this report, which we’ve described earlier, you can print the Journal at any time.
  • Page 61 OTHER FEATURES Verifying Communications, Errors, Counters, etc. Telephone Number List (Function 43) You can obtain a list of all the phone numbers stored in the machine. (You can also obtain a list of stored numbers as you edit them. See the section on storing numbers, beginning on page 42.) 5(32576 <1(;7...

  • Page 62: Rejecting Messages From Certain Senders

    Rejecting Messages From Certain Senders OTHER FEATURES Counters (Function 84) These counters will help you if you wish to keep a regular check on how many pages your machine has sent, received, and copied. The machine has the following counters: TX Counter: The number of pages that your machine has sent (transmitted) RX Counter:...

  • Page 63: Saving Energy

    OTHER FEATURES Saving Energy Saving Energy To print a fax message your fax machine uses a heating roller to fuse the image to the paper. This roller must already be hot when the paper passes under it. To maintain a temperature high enough to permit proper fusing, electricity is consumed.
  • Page 64 Saving Energy OTHER FEATURES How to exit the saving energy mode Your machine exits from the energy saving mode. Hold down any key for a few seconds. Pick up the external telephone handset. Insert the document into the auto document feeder. You can still send a fax while the machine is in saving energy mode.
  • Page 65 OTHER FEATURES Saving Energy Setting the Timer (Function 71) Caution: While the night timer is active, all incoming calls are refused if the memory fills up. Example: For Tuesday, set the Night Timer to switch the heater on at 9 am and off at 6 pm.
  • Page 66 Saving Energy OTHER FEATURES 7,0(5 78( < Press Yes. ∗ 21 )520  Repeat step 5 to 7 for the second timer (18:00) Tip: If you want the heater on all day, set both timers to ON = 00:00. If you want the heater off all day, set both timers to OFF = 00:00.

  • Page 67: Printing The Sender's Identification

    OTHER FEATURES Printing the Sender’s Identification Printing the Sender’s Identification This feature prints at the top of the message, the sender’s identification (the CSI or RTI, see page 151) that appears on the display. Tonal Signals On this model the * key on the ten keypad is used as the Tone key. Some organizations offer you a special service by telephone, which you can access by transmitting Touch tone or DTMF tones.

  • Page 68: Copying

    COPYING Basic Copying Procedure CAUTION: If your document gets stuck while it is being processed, press the Stop key, and turn to page 104 for instructions on how to safely remove the original. If you make a mistake and want to start over, press the Clear Modes key.
  • Page 69 COPYING Basic Copying Procedure &23< 5($'< When you set the document in  6(76 $ the feeder, the display will change as shown. Select the contrast and the Photo mode. (the following pages describe these). Note: Auto Image Density is not available in Photo mode.

  • Page 70: Functions That Can Be Used Together

    Functions That Can Be Used Together COPYING Functions That Can Be Used Together Second Selection First Selection 1. Reduce/Enlarge 2. Erase Center 3. Erase Border 4. Auto Image Density 5. Manual Feed 6. Sort Copy : Possible : The second selection is not possible. : Second setting is possible, but it cancels the currently selected mode.

  • Page 71: Copying/Printing Using The Bypass

    COPYING Copying/Printing Using the Bypass Copying/Printing Using the Bypass Use the bypass feed table for the following types of copy paper. Paper of a different size from those currently in the paper tray Paper of non-standard size or weight, such as OHP transparencies, ad- hesive labels, or postcard.
  • Page 72 Copying/Printing Using the Bypass COPYING 3$3(5 6,=( < Select the paper size using the $ ; 00 keys. &23< 5($'< 6,=( Press Yes.  %<3$66 )((' Set the document and press Start.

  • Page 73: Enlarging & Reducing

    COPYING Enlarging & Reducing Enlarging & Reducing Selecting a Magnification Ratio Set the document. (See page 66.) Press the Reduce or Enlarge key repeatedly to reach the de- sired ratio. Enlargement ratios: 115, 122, 141, and 200%. Reduction ratios: 50, 71, 82, 87, and 93% Press the Full Size key to return to 100%.

  • Page 74: Copying Darker Or Lighter Originals

    Copying Darker or Lighter Originals COPYING Copying Darker or Lighter Originals In copy mode, Auto Image Density indicators is always on. The copy image density automatically maintain a clear background. Set the document. (See page 66.) Press either Lighter or Darker. There are 5 density levels in all.

  • Page 75: Copying Photographs

    COPYING Copying Photographs Copying Photographs If your document contains a photograph, or diagrams with complex shading patterns or grays, switch Photo Mode on to achieve optimum image quality. Set the document (See page 66). Press the Photo and the Photo in- dicator will illuminate.

  • Page 76: Options

    Options COPYING Options The option key lets you set several features. Sort Copy Normally, the machine prints in the reverse order set in the feeder. With the sort copy function, the machine will collate the sequence by printing from the last page first collated. This feature is only available when the 2MB or 4MB FAX EXPANSION CARD is installed.
  • Page 77 COPYING Options 6257 &23< < Press to turn Sort Copy on. &23< 5($'< Press Yes to accept the setting.  6(76 $ Follow the standard copying procedure.See page 66. Press Start. 86( $') Note: If you set the document on the exposure glass, the display in- dicates as shown.
  • Page 78 Options COPYING Erase center When taking copies from a book, you can erase the shadow caused by a spine that won’t lie flat on the glass. Adjust the width of the center column to be erased if necessary. This feature is available only when you set the document on the exposure glass.
  • Page 79 COPYING Options &23< 5($'< Press Yes to accept the setting.  6(76 Follow the standard copying procedure. (See page 66.) Press Start.
  • Page 80 Options COPYING Erase border Erasing border lets you create a white border around the copy. Adjust the width of the blank margin left around copies. This feature is available only when you set the document on the exposure glass. Note: Erasing border is not successful with document sizes other than letter or legal.
  • Page 81 COPYING Options &23< 5($'< Press Yes to accept the setting.  6(76 $ Follow the standard copying procedure (See page 66). Press Start.

  • Page 82: Copier Settings (Function 72)

    Copier Settings (Function 72) COPYING Copier Settings (Function 72) Use function 72 to set the limit number of copies. 352*5$00,1* <1(;7 Press Function, 6, and enter the  &23< 6(7 access number 2222. Then press 7, 2. <1 Press Yes  2) &23,(6 /,0,7  2) &23,(6 <1...
  • Page 83 COPYING Copier Settings (Function 72) Page Memory Up(Function 62) You need the optional fax expansion card and to set "page memory up" to on if you want to do the following: Make copies more speedily when setting documents on the exposure glass. Make more than one copy when setting documents in the auto document feeder.

  • Page 84: Maintaining Your Machine

    MAINTAINING YOUR MACHINE Setting / Adding the Paper ( Before you use the machine, set the paper in the cassette. And when the Add Paper indicator ( ) on the operation panel is lit, the drawer or optional side cassette is empty. See page 88.
  • Page 85 MAINTAINING YOUR MACHINE Setting / Adding the Paper ( Insert the stack into the cassette from the front. Make sure the pa- per fits under the metal corner plates as shown. Don’t load the paper over the limit fence. Replace the paper cassette.

  • Page 86: Changing The Paper Size In The Cassette

    Changing the Paper size in the cassette MAINTAINING YOUR MACHINE Changing the Paper size in the cassette Changing from A4 Size to Letter Size Fence 3 You need to move four fences. Fence 2 Fence 1 Fence 4 Pull out the paper cassette. Move fence 1 from position [A] to position [B]: 1) Remove the metal attachment.
  • Page 87 MAINTAINING YOUR MACHINE Changing the Paper size in the cassette Move fence 2 out a notch. Push in the center tab under- neath while pushing in the other tab on top and lift out the fence. Insert the fence out the new posi- tion.
  • Page 88 Changing the Paper size in the cassette MAINTAINING YOUR MACHINE Move fence 4 out one notch 1) Squeeze in the tabs under- neath and lift the fence out. 2) Insert the fence in the new po- sition. Make sure the fence fits vertically and the metal and tag fits as shown.

  • Page 89: Setting The Paper Size

    MAINTAINING YOUR MACHINE Setting the Paper Size Setting the Paper Size Use the following procedure to select which paper size the machine will use for the printouts. For example if you wish to use size paper, install the A4 size paper into the feed.
  • Page 90 Setting the Paper Size MAINTAINING YOUR MACHINE Setting/Adding Paper in the Optional Paper Cassette Remove all the pieces of tape attached to the cassette. Remove the bypass feeder and store it somewhere safe. cardboard tab Fix the tray to the machine as shown.
  • Page 91 MAINTAINING YOUR MACHINE Setting the Paper Size Close the transparent cover.
  • Page 92 Setting the Paper Size MAINTAINING YOUR MACHINE Storage Condition of the Copy Paper 50 to 90 g/m copy paper is recommended: paper sizes are mentioned in the page of ’Specifications’ (See page 129). Do not use damp paper, or copies will be defective. Do not touch copy paper if your fingers are wet or oily;...

  • Page 93: Replace Toner Cassette & Cleaning Pad

    MAINTAINING YOUR MACHINE Replace Toner Cassette & Cleaning Pad Replace Toner Cassette & Cleaning Pad When the Add Toner indicator ( ) starts to blink, the toner cassette is almost empty. You will be able to make 100 more copies before you have to change it. When the indicator remains lit, it is time to install a new toner cassette.
  • Page 94 Replace Toner Cassette & Cleaning Pad MAINTAINING YOUR MACHINE Shake the new toner cassette from side to side. Remove the black sheet and tapes on the toner cassette. Pull out the film of the new toner cassette. Caution: Do not pull out the film before you shake the new toner cassette.
  • Page 95 MAINTAINING YOUR MACHINE Replace Toner Cassette & Cleaning Pad Install the new cleaning pad verti- cally. Match the position of the ar- row on the cleaning pad with the arrow on the inside the machine. Note: Push the cleaning pad until you hear it clicking.

  • Page 96: Replacing The Photoconductor Drum

    Replacing the Photoconductor Drum MAINTAINING YOUR MACHINE Replacing the Photoconductor Drum The photoconductor receives the print image before it is transferred to paper. To ensure optimal quality, replace them every 30,000 copies. If the following display appears, replace the photoconductor. 5(3/$&( 23&...
  • Page 97 MAINTAINING YOUR MACHINE Replacing the Photoconductor Drum Remove the old photoconductor. Roll up the green plates on the old drum. Hold the used drum by the plates and carefully pull it out. Caution: Do not expose the new drum to light for an extended period of time.
  • Page 98 Replacing the Photoconductor Drum MAINTAINING YOUR MACHINE Reinstall the toner cartridge . Close the upper unit. Warning: When closing the up- per unit, be careful not to catch your fingers. Note: If the upper unit does not close, the toner cassette, photo- conductor or cleaning pad is not fitted correctly.

  • Page 99: Daily Maintenance

    MAINTAINING YOUR MACHINE Daily Maintenance Daily Maintenance Caution: When wiping or cleaning components, do not use any sort of cleaning agent or abrasive powder. Use a damp soft cloth to clean and a dry soft cloth to wipe dry. Cleaning the exposure glass and the platen cover Lift up the upper cover and clean the exposure glass with a clean dry cloth.
  • Page 100 Daily Maintenance MAINTAINING YOUR MACHINE Cleaning the ADF roller Open the ADF cover. Clean the rollers and white strip with a damp cloth then clean the exposure glass with a dry cloth. Rollers White Plate Exposure Glass Close the ADF cover.
  • Page 101 MAINTAINING YOUR MACHINE Daily Maintenance Replacing the ADF unit Open the ADF cover. Remove the feed unit. Push to the side, then pull it toward you. Install the new feed unit. Push to the side then set the feed unit. Close the ADF cover.
  • Page 102 Daily Maintenance MAINTAINING YOUR MACHINE Cleaning the Roller on the Optional Paper Cassette Remove the optional paper cas- sette. Wipe a roller. Replace the optional paper cas- sette.
  • Page 103 MAINTAINING YOUR MACHINE Daily Maintenance Cleaning the Corona Wire Please clean the corona wire on the toner cassette if the vertical black line appears on the printing image. Lift the upper unit release lever and open the upper unit by slid- ing it to the right.
  • Page 104 Daily Maintenance MAINTAINING YOUR MACHINE Close the upper unit. Warning: When closing the up- per unit, be careful not to catch your fingers. Note: If the upper unit does not close, the toner cassette, photo- conductor is not fitted correctly.

  • Page 105: Troubleshooting

    TROUBLESHOOTING Caution: Do not attempt to make any repairs other than those described in this manual. Removing covers may expose you to dangerous volt- ages and other risks. Refer all servicing to qualified personnel. Check the indicators and the display panel. The indicators light if there are any problems.

  • Page 106: Clearing A Document Jam

    Clearing a Document Jam TROUBLESHOOTING Clearing a Document Jam &/($5 25,*,1$/ appears in the display: Problem: There is a document jammed in the feeder. Remove the jammed document and repeat the transmission procedure. Cause: The document may be longer than the maximum limit (see the docu- ment specifications on page 127).

  • Page 107: Copy, Fax, Or Print Jams

    TROUBLESHOOTING Copy, Fax, or Print Jams Copy, Fax, or Print Jams &/($5 &23< appears in the display, there is a copy jam. There are two possible locations: the drawer or the inside of the machine (including the copy feed-out area). Lift the upper unit release lever and open the upper unit by slid- ing it to the right.
  • Page 108 Copy, Fax, or Print Jams TROUBLESHOOTING Close the upper unit and the pa- per cassette. Warning: When closing the up- per unit, be careful not to catch your fingers.
  • Page 109 TROUBLESHOOTING Copy, Fax, or Print Jams Paper Jams in the Optional Side Cassette If the optional side cassette is installed and there is a jam, follow this procedure. Open the transparent cover and pull out the jammed paper care- fully. Toner may not be fixed to the pa- per.
  • Page 110 Copy, Fax, or Print Jams TROUBLESHOOTING If the jammed paper is still in the machine and can be seen from the side entrance, pull it carefully as shown. Close the upper unit and reinstall the optional paper cassette. Warning: When closing the up- per unit, be careful not to catch your fingers.

  • Page 111: If Messages You Receive Don't Fit On Your Paper

    TROUBLESHOOTING If Messages You Receive Don’t Fit on Your Paper If Messages You Receive Don’t Fit on Your Paper Breaking Down Large Format Messages If the incoming document is longer than the paper in your fax machine, the machine will split it into many sheets. The tail end of the message will be reproduced at the head of the next page.

  • Page 112: Operational Difficulties

    Operational Difficulties TROUBLESHOOTING Operational Difficulties Problem Required Action STANDBY MODE Nothing happens when the switch is Check the power cord. Is it properly plugged into turned on. the outlet? Plug it in firmly DIAL FAX NUMBER 1 is not Switch the power on. displayed.
  • Page 113 TROUBLESHOOTING Operational Difficulties Problem Required Action The telephone line type setting is incorrect. Check the telephone line type setting See page 145. The machine cannot dial out from The dialed number does not contain an access behind a private switchboard (a code or a pause, or not enough pauses.
  • Page 114 Operational Difficulties TROUBLESHOOTING Problem Required Action The document may be longer than the maximum limit (see page 127). Make sure that none of your originals exceed this limit. Transmission cannot take place The other machine is out of order. Check the error report. Ask the other party to check their machine and correct the fault.
  • Page 115 TROUBLESHOOTING Operational Difficulties Problem Required Action Copies are too light. Does the original have a low contrast image? Select the Darken contrast setting. Copies are blank. The original must be placed face down in the document feeder Position the original correctly. See page 66. Copy paper misfeeds occur Is the proper paper in the paper tray? frequently.
  • Page 116 Operational Difficulties TROUBLESHOOTING Problem Required Action Dialing took place, but polling could Polling with ID is set in the other terminal. not. Contact the person at the other end and make sure that free polling is available.

  • Page 117: Displayed Error Messages

    TROUBLESHOOTING Displayed Error Messages Displayed Error Messages CHECK AUTO-DIALING You cannot use the auto-dialer at the moment. Use the ten-key pad or the handset. NO FILE EXISTS No polling reception operations have been programmed. There are no messages in memory waiting for transmission.
  • Page 118 Displayed Error Messages TROUBLESHOOTING CHECK PAPER SIZE The size of the installed paper does not match the currently selected paper size. Set the paper size (see page 87) or install the appropriate paper. UNABLE USE PRINTER Machine cannot print a list/file, because the heater is not warm enough or plotter is not ready.

  • Page 119: Calling The Service Station

    TROUBLESHOOTING Calling the Service Station Calling the Service Station The machine has a feature called Service Report Transmission. Use this feature when your machine is having problems. The machine will transmit information about the condition of your machine to your service representative. A technician will then be able to find out what the problem is before making a visit.

  • Page 120: Technical Reference

    TECHNICAL REFERENCE Access Code for Functions 61 to 84 Accessing functions 61 to 84 requires an access code. The sole purpose of this feature is to keep others from accidentally misadjusting the machine. This code cannot be changed, so do not rely on it as a security feature.
  • Page 121 TECHNICAL REFERENCE User Parameters (function 63) .3$'< To change bit 3, press 3 on the 6:,7&+    key pad. Bit 3 will change from 1 to 0 or from 0 to 1. (To change bit 0, press 0, to change bit 1, press 1, and so on.) Press Yes and Function.
  • Page 122 User Parameters (function 63) TECHNICAL REFERENCE Here is a list of all relevant user parameters. Many bit settings have no effect and are not listed (Never change these). The settings made at the factory are underlined. Digits & Definition Settings 1,2 and 3: Default manual density 6&$11,1* &2175$67 Normal...
  • Page 123 TECHNICAL REFERENCE User Parameters (function 63) Digits & Definition Settings 0: Automatically print memory Off: 0 transmission reports. On: 1 &20081,&$7,21 5(68/7 5(3257 0(025< 7; 2: Automatically print storage Off: 0 reports for memory transmission. On: 1 ),/( 5(6(59( 5(3257 0(025<...
  • Page 124 User Parameters (function 63) TECHNICAL REFERENCE Digits & Definition Settings 6: Use dithering halftone (SPD) or STD: 0 standard halftone (STD)in COPY SPD: 1 mode? +$/)721( 0(7+2' &23< 7: Use dithering halftone (SPD) or STD: 0 standard halftone (STD)in FAX SPD: 1 mode? +$/)721( 0(7+2' )$; ...
  • Page 125 TECHNICAL REFERENCE User Parameters (function 63) User Parameter Hints Changing your machine’s default settings These are the settings your machine assumes immediately after it is turned on, after clearing the machine, or after you or the night timer reactivates it. Many of the user parameters determine your machine’s default settings.

  • Page 126: Adjusting The Volume Of Various Features

    Adjusting the Volume of Various Features TECHNICAL REFERENCE Adjusting the Volume of Various Features (Function 82) You can change the beeper volume of the desired feature. BUZZER Beeps (doesn’t buzz) to signal something going amiss. Beeps when a key is pressed. $'-8670(17 <1(;7 Press Function, 6, and enter the...

  • Page 127: Selecting The Display's Language

    TECHNICAL REFERENCE Selecting the Display’s Language Selecting the Display’s Language (Function 83) If you would rather use another language for messages and displays, follow the procedure below. The languages available are: English, German, Italian, Spanish, French, and Swedish. 6(/(&7 /$1*8$*( < Press Function, 6, and enter the (1*/,6+ access number 2222.

  • Page 128: Entering Characters

    Entering Characters TECHNICAL REFERENCE Entering Characters Use the key pad for entering numbers. Use Quick Dial keys 1 to 8 for entering letters, the & keys to change to another letter, the Yes key to accept a character, and Quick Dial key 10 for spaces and other characters. If at any time you make a mistake when entering a character or digit, press the Clear key to erase it.

  • Page 129: Document & Paper Specifications

    TECHNICAL REFERENCE Document & Paper Specifications Document & Paper Specifications Documents (Using the Auto Document Feeder) Length : 105 ~ 355.6mm Width: 148 ~ 216mm Thickness : 0.05 ~ 0.2mm Document Feeder Requirements Do not insert torn, heavily curled, wavy, creased, dog-eared, damp, or otherwise damaged documents.

  • Page 130: Capabilities

    Capabilities TECHNICAL REFERENCE Capabilities Functions That Can Be Used Together (Dual Access) Job you wish to carry out at the same time (Second selection) Job currently in progress (First selection) 1. Storing to Memory 2. Printing from Memory 3. Copying 4.

  • Page 131: Specifications

    TECHNICAL REFERENCE Specifications File Storage You can have as many as 100 memory transmission files stored in the machine: This is a theoretical maximum. The actual number of files you can have in your machine depends on the types of the documents, and how much memory they consume.
  • Page 132 Specifications TECHNICAL REFERENCE General Specifications Fax mode resolution: (main scan x subscan) Standard: 200 x 100 dpi Detail: 200 x 200 dpi Fine: 200 x 400 dpi Paper cassette capacity: 150 sheets (80g/m Auto document feeder capacity: 30 sheets (70g/m , A4 size), face down Paper Size:...

  • Page 133: Installation

    INSTALLATION Before installing your machine, read the safety instructions at the beginning of this manual. To install the machine, follow these procedures: 1-Find a suitable location for the machine. 2-Remove all the pieces of tape attached to the machine and push the scan- ner lock lever at the rear of the machine down (See page 133.) 3-Install the ozone filter, photoconductor, cleaning pad and toner.
  • Page 134 Machine Environment INSTALLATION Away from heaters and air conditioners, to avoid sudden changes of temperature. Within 5 meters of a three-pin grounded power outlet (220-240 Volts, 50/60 Hz). Ensure there is clearance around the machine, as indicated in the dia- gram below.

  • Page 135: Releasing The Scanner Lock

    INSTALLATION Releasing the Scanner Lock Open the ADF cover Remove the bypass Open the side cover and the upper and remove the small feeder and peel off all unit and remove any remaining tape. cardboard tab from the tape. Then remove the small boardcard the gear.

  • Page 136: Installing The Ozone Filter, Photoconductor, Toner Cassette And Cleaning Pad

    Installing the Ozone Filter, Photoconductor, Toner Cassette and Cleaning Pad INSTALLATION Installing the Ozone Filter, Photoconductor, Toner Cassette and Cleaning Pad Before using the machine, install the photoconductor, toner cassette and the cleaning pad as in the following procedure: Remove all pieces of tape at- tached to the machine.
  • Page 137 Installing the Ozone Filter, Photoconductor, INSTALLATION Toner Cassette and Cleaning Pad Push down the two green levers to lock the photoconductor in place. Caution: Never touch the photo- conductor (green drum). Shake the toner cassette from side to side. Remove the black sheet and tapes on the toner cassette.
  • Page 138 Installing the Ozone Filter, Photoconductor, Toner Cassette and Cleaning Pad INSTALLATION Install the cleaning pad vertically as shown in the illustration. Match the position of the arrow on the cleaning pad with the ar- row on the inside the machine. Note: Push the cleaning pad until you hear it clicking.

  • Page 139: Installing The Paper Trays

    INSTALLATION Installing the Paper Trays Installing the Paper Trays You need to fit two paper trays to the machine: Copy tray, with extension for long paper Document tray Set the copy tray in the lower slots as shown (the copy tray has an extension).

  • Page 140: Installing The Optional Memory Card

    Installing the Optional Memory Card INSTALLATION Installing the Optional Memory Card Switch off the power before you install the optional memory card. Open the right side cover. Care- fully squeeze in the thin plastic tags on either side of the cover while pulling it forward to open it (long fingernails help).

  • Page 141: Connecting The Machine

    INSTALLATION Connecting the Machine Connecting the Machine Before using the machine, connect the machine to the telephone line properly. And plug the power cable and switch on. Make sure that it is properly connected to the telephone line and the power outlet.

  • Page 142: Connecting To The Phone Lines

    Connecting to the Phone Lines INSTALLATION Connecting to the Phone Lines Important: By law in the United States, you must program your phone num- ber identification (your CSI) into your machine before you can connect it to the public phone system. See page 142. Connect the phone line cord to the fax jack marked Line.(A) Connect the other end of the line into the phone line jack (on the wall or on a cable).

  • Page 143: Connecting The Power

    INSTALLATION Connecting the Power Connecting the Power IMPORTANT POINTS ABOUT POWER CONNECTION If you have to use an extension cord, make sure that it is capable of carrying 300V/10A, and that your facsimile terminal is the only piece of equipment connected to that cord.The supply from the wall outlet must not fluctuate more than 10 V either side of 230 Vac.

  • Page 144: Initial Settings & Adjustments

    Initial Settings & Adjustments INSTALLATION Initial Settings & Adjustments Important: The CSI code (see below) is required by international law. You cannot legally connect a fax machine to the telephone system if the CSI code is not programmed. Further, the TTI code and the date and time of transmission must be included in the header of all pages faxed to, from, or within the United States.
  • Page 145 INSTALLATION Initial Settings & Adjustments If these settings have been made before, the messages on the display will not always match those shown here. The setting already entered will appear along &+$1*(" with the word [ ]. In this case, press Yes to change the setting. ,1,7,$/ 02'( <1(;7 Press Function and 6, enter the  ,1,7,$/ 6(7...
  • Page 146 Initial Settings & Adjustments INSTALLATION 77, &+$1*(" $%& <1 Press Yes. The RTI programmed ;<= &203$1< in step 7 appears. You should keep it. If you wish to change it, press Yes and edit the TTI. <1(;7 Press No to keep the TTI as is. 6(7 &6, You’ll get: &6,...
  • Page 147 INSTALLATION Initial Settings & Adjustments Setting the Phone Line (Function 62) ,1,7,$/ 02'( <1(;7 Press Function and 6, enter the  6(/(&7 )81&7,21 access code 2 2 2 2, then enter 62. You’ll get this: <1(;7 Press Yes. 6(/(&7 /,1( 6(/(&7 /,1( < Press Yes again.
  • Page 148 Initial Settings & Adjustments INSTALLATION Setting the Date & Time (Function 81) $'-8670(17 <1(;7 Press Function, 6, and enter the  $'-867 &/2&. access code 2222. Then enter 8 1. .3$'< Press Yes. A date and time will  -8/   appear.
  • Page 149 INSTALLATION Initial Settings & Adjustments Daylight Saving Time Whenever local custom requires advancing the clock or setting the clock back, use this feature. You can easily move the clock forwards when daylight saving time begins, and back when it ends. When you install the machine for the first time, take care that the setting is correct before you set the date and time.

  • Page 150: Index & Glossary

    INDEX & GLOSSARY setting limit number file Index of copies report sort copy fine using bypass 69, 70 faxing Correcting Mistakes function access code Dialing 21 erasing a stored Add Paper Indicator 82 counters message adding 22 erasing a polling job 50 paper 31 setting a quick dial 42 toner...
  • Page 151 INDEX & GLOSSARY option reduction fax: send later length reduction replacing jams ADF unit copy/print cleaning pad document paper photoconductor drum Journal 54, 58 adding changing the size toner cassette optional paper cassette 88 reports 54-59 setting size 87-90 keys automatic specifications communication failure 55...
  • Page 152 INDEX & GLOSSARY time & date timer night tonal signals tone line toner adding saving when out of toner cassette replacing storage condition Transmission Immediate Memory Using Redial troubleshooting TTI On/Off user parameters 118-123 volume...

  • Page 153: Mini-Glossary

    Mini-Glossary CSI: Called Station Identification. This is your RTI: Receiving Terminal Identification This is a fax number, programmed in your machine for 20 character identification, such as your name identification purposes. During a or company name. The RTI replaces the CSI communication, it appears on the other party’s during a communication if the other party’s display, and vice versa.
  • Page 154 Position of the Laser Label WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage. So, do not remove cover inside the machine, because the laser generator exists inside the machine as follows.
  • Page 155 INDEX & GLOSSARY Mini-Glossary...
  • Page 156 NOTICE TO USERS (Great Britain) This model is designed and approved for connection to the following circuits. British Telecom Public Switched Telephone Network Hull Public Switched Telephone Network PABX Extensions Mercury Communications Limited Public Switched Telephone Network CONNECTION TO THE PSTN OR A PABX EXTENSION If there is a line or jack socket already installed you may connect this model using the line lead supplied.
  • Page 157 11. This apparatus has been approved for the use of the following facilities: Storage of Telephone Numbers for Retrieval by Predetermined Code Automatic Call Initiation Operation in the Absence of Proceed Indication (Although not Detected) Automatic Dialling Facilities Auto-Calling Facility Loudspeaking Facility Series Connection Facility Automatic Storage of Last Number Dialled...
  • Page 158 Declaration of Conformity "The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage Directive 73/23/EEC."...
  • Page 159 Faxing at a Glance Option key SEND LATER Sending or picking up a fax Select Faxing with the Fax/Copy key. message later (page 35 ) SET PAGES? Setting the number of pages Fan your stack. (At most 30 one sided pages) TTI PRINT? Printing an ID at the top of Insert the document face down in the feeder.
  • Page 160 SUPPLIES CAUTION: Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than recommended parts. For good copy quality, Ricoh recommends that use genuine Ricoh toner. TONER CASSETTES RICOH TONER CASSETTE TYPE 1210D is recommended for the best performance.

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