Opera Operafone Executive D3 Quick Reference Manual

Operafone Executive D3

Quick Reference guide

The Executive system phone D3 is a full handsfree, 4
line, back-lit display telephone designed specifically
O O p p e e r r a a
for use with the systems.
Call control and programming operations can be
preformed using the prompts and menus.
Press upper left key Use keys to Press upper right key
to enter M M e e n n u u s s scroll through to enter P P h h o o n n e e B B o o o o k k
Press the the options Press the red
greengreeeen (on hook) key
(speaker) key for to return to root
handsfree operation menu or to end call

Function Keys

The system phone has 16 programmable function keys and
6 fixed function keys and 6 context sensitive, display-
associated keys. The user can alter the 16 programmable
function keys. The 6 fixed function keys cannot be altered.

Programmable Function Keys

The factory settings of these keys are set as 6 LINE KEYS, 6
EXTENSION KEYS, 2 SPEED-DIAL KEYS, CONFERENCE and
PICK-UP.
Fixed Function Keys
These keys provide single touch access to the most
commonly used features of the system:
for voice mails, recorded and missed calls
M M E E S S S S A A G G E E
M M U U T T E E disconnects microphone for secret consultation
R R E E D D I I A A L L for any of the last 10 numbers
a call for pick-up elsewhere
P P A A R R K K
D D I I V V E E R R T T to forward calls
H H O O L L D D to allow enquiry and transfer
Dual Colour Lamps (LEDs)
Each function key has a red and a green lamp. Green is
associated with this Executive system phone. Red is
associated with other users of the system. Fast flashing
denotes ringing, slow flashing is for a held or parked call
and continuously 'on' means an active call.
Programming from your PC
You can program via an Opera system that's connected to
your LAN by entering the IP address in your browser, default
192.168.0.100, then enter your extension name and
password PIN Code.
User Programming fron your phone
When the Executive system phone is idle, pressing the
< < M M e e n n u u s s > > key gives access to the following programmable
features and settings -
P P e e r r s s o o n n a a l l A A d d d d r r e e s s s s B B o o o o k k
•
• C C a a l l l l D D i i v v e e r r s s i i o o n n
• M M a a i i l l b b o o x x S S e e t t t t i i n n g g s s
• P P h h o o n n e e S S e e t t t t i i n n g g s s (for details see below)
Ringer
• • L L i i s s t t s s o o f f C C a a l l l l s s
lamp
• • A A l l a a r r m m C C a a l l l l
• • D D o o n n o o t t d d i i s s t t u u r r b b
Enter Phone Settings -
• Press < < M M e e n n u u s s > > key to enter
• Use keys to scroll
• Select P P h h o o n n e e S S e e t t t t i i n n g g s s
• Use keys to scroll to the feature to
be programmed
• Press < < S S e e l l e e c c t t > > key
Follow the display prompts.

Phone Settings Menu

The Phone Settings Menu enables the features listed below
to be customised -
R R i i n n g g i i n n g g V V o o l l u u m m e e H H a a n n d d s s e e t t V V o o l l u u m m e e
S S p p e e a a k k e e r r V V o o l l u u m m e e H H e e a a d d s s e e t t V V o o l l u u m m e e
L L C C D D C C o o n n t t r r a a s s t t C C h h a a n n g g e e L L a a n n g g u u a a g g e e
D D e e f f i i n n e e F F u u n n c c t t i i o o n n K K e e y y s s K K e e y y p p a a d d T T o o n n e e s s
P P h h o o n n e e S S o o f f t t w w a a r r e e R R e e c c e e i i v v e e P P a a g g e e C C a a l l l l s s
S S h h o o w w N N u u m m b b e e r r C C h h a a n n g g e e P P I I N N C C o o d d e e

Answering a Call

Incoming calls to the Executive system phone are indicated
in several ways -
• The phone rings
• The L L i i n n e e or E E x x t t e e n n s s i i o o n n key lamp flashes
• The Ringer lamp above the display flashes
• The incoming call is shown on the display.
The call can be answered either by pressing the < < A A n n s s w w e e r r > >
or the key or lifting the handset.
Record a call -
A R R e e c c o o r r d d option, if available to you, is displayed during
calls at the bottom right hand corner of the display.
Press the < < R R e e c c o o r r d d > > key to start recording
•
• Press the < < S S t t o o p p > > key to interrupt the recording.
As soon as you hang up the recording is sent to your
programmed email address and to your voice mail box.
N N o o t t e e : : An Applications Card with the appropriate software
licenses is required for Call Record.

Making an External Call

To make an external call on any available line -
• Lift handset or press
• Internal dial tone heard
• Dial digit 0
• External dial tone heard
• Dial external number.
To make an external call using a line key -
• Press L L i i n n e e - -
• Handsfree is activated
• External dial tone heard
• Dial external number.
Redial a Number
The Executive System phone stores the last 10 external
numbers dialled.
To call a number from this list -
• Press the R R E E D D I I A A L L
A list of up to the last 10 external numbers dialled appears
on display, starting with the most recent.
• Move cursor with the
it is alongside the number to be redialled
• Press the <S S e e l l e e c c t t > > key twice or lift handset
or press the

Call Using a Speed Dial key -

• Press Speed Dial,
• Handsfree is activated
• The system will seize a line and dial the
programmed number.
N N o o t t e e : : Speed dial numbers can be entered the first time a
key is used. Additional speed dial keys can be
programmed using the d d e e f f i i n n e e f f u u n n c c t t i i o o n n k k e e y y menu, in P P h h o o n n e e
S S e e t t t t i i n n g g s s .

Dialling from an Address Book -

• Press <P P h h o o n n e e B B o o o o k k > > key when system phone
is idle
• Select address book - Personal or Common
Press <S S e e l l e e c c t t > > key, at the Search prompt enter
first character of the name or use
scroll to the required entry
• Press <S S e e l l e e c c t t > > key to dial.
Make an Internal Call -
• Lift handset or press
• Internal dial tone heard
• Dial the required extension.

Call Hold and Enquiry

To put a call on hold -
• Press the
To make an enquiry call -
• Dial the extension or outside number.
To retrieve a held call -
• Press the
N N o o t t e e : : If more than one call is on hold, the first held call is
key
retrieved. The H H O O L L D D
between held calls.
Lists of Calls
The system phone stores up to the last 10 missed calls, 10
dialled calls and 10 answered calls.
key
Press < < M M e e n n u u s s > > key
•
• Scroll down to the L L i i s s t t o o f f C C a a l l l l s s option and press
< < S S e e l l e e c c t t > > and then select the list required

Call Transfer

•
•
key
There are three types of transfer -
U U n n a a n n n n o o u u n n c c e e d d T T r r a a n n s s f f e e r r - when ringing tone is heard,
replace handset.
keys until
A A n n n n o o u u n n c c e e d d T T r r a a n n s s f f e e r r - when extension answers, announce call.
T T r r a a n n s s f f e e r r t t o o M M a a i i l l b b o o x x - when ringing or busy tone is heard,
key to dial entry. dial #
Replacing the handset or pressing the < < T T r r a a n n s s f f e e r r > > key
transfers the call.

Conference Calls

, key
There are two conference call meeting rooms available each
of which can accomodate a seven party conference. You
can join either of these conferences by dialling the
conference room number 700 or 701.
A 3-person conference can be established with two internal
parties, two external parties, or with one external party and
one internal party.
•
•
•
•
If either of the called parties clears while the conference call
is in progress, the Executive system phone that set the
conference will continue with a normal 2-party call.
keys to

Call Divert

There are 3 types of call forwarding -
D D i i v v e e r r t t a a l l l l C C a a l l l l s s
D D i i v v e e r r t t o o n n N N o o A A n n s s w w e e r r
D D i i v v e e r r t t o o n n B B u u s s y y
key Calls can be diverted to an extension, a Voice Mail box, an
entry in the Personal / Common Address Books or to an
external number.
Note: Divert on Busy cannot be to an external number.
To set a Divert -
While the Executive system phone is idle
H H O O L L D D key.
•
•
•
•
H H O O L L D D key.
•
key can be used to toggle
To clear call diversion -
•
•
N N o o t t e e : : Pressing the
T T i i p p : : for single stroke diversion to your mobile, enter
2
*
dial key and at Advanced Features, set External to "off".
H H O O L L D D
While on a call, press key to place
the call on hold
Dial extension number to which call
is to be transferred.
9 9
Place a call on hold
Internal dial tone heard
Initiate the second call
Once second call is in progress,
press C C O O N N F F E E R R E E N N C C E E key
Press < < M M e e n n u u s s > > key
Scroll down to the required C C a a l l l l D D i i v v e e r r s s i i o o n n
option and press < < S S e e l l e e c c t t > >
Scroll to the type of divert required and
press < < S S e e l l e e c c t t > >
With the cursor alongside E E n n a a b b l l e e d d ,
press < < S S e e l l e e c c t t > >
Scroll through the call forwarding options and
press < < S S e e l l e e c c t t > >
Follow first three steps above
Move cursor and select D D i i s s a a b b l l e e d d .
key will select Divert All Calls.
D D I I V V E E R R T T
m m o o b b i i l l e e n n o o . # to an empty speed
1 0 *